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PageMaker 7:
Basic
Instructors Edition

Australia Canada Mexico Singapore

Spain United Kingdom United States

NOT FOR PRINTING OR INSTRUCTIONAL USE

PageMaker 7: Basic
Michael Springer

Series Product Managers:

Caryl Bahner-Guhin and Adam A. Wilcox

Developmental Editor:

Jim OShea

Project Editor:

Cathy Albano

Keytester:

Cliff Coryea

Series Designer:

Adam A. Wilcox

Cover Designer:

Steve Deschene

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VP and GM of Courseware:

COPYRIGHT 2004 Course Technology, a division of Thomson Learning. Thomson Learning is a trademark used
herein under license.
ALL RIGHTS RESERVED. No part of this work may be reproduced, transcribed, or used in any form or by any
meansgraphic, electronic, or mechanical, including photocopying, recording, taping, Web distribution, or
information storage and retrieval systemswithout the prior written permission of the publisher.
For more information contact:
Course Technology
25 Thomson Place
Boston, MA 02210

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Or find us on the Web at: www.course.com

For permission to use material from this text or product, submit a request online at: www.thomsonrights.com
Any additional questions about permissions can be submitted by e-mail to: thomsonrights@thomson.com

Trademarks

Course ILT is a trademark of Course Technology.

Some of the product names and company names used in this book have been used for identification purposes only and
may be trademarks or registered trademarks of their respective manufacturers and sellers.

Disclaimer

Course Technology reserves the right to revise this publication and make changes from time to time in its content
without notice.
ISBN 0-619-20477-X

Printed in the United States of America

1 2 3 4 5 PM 06 05 04 03

NOT FOR PRINTING OR INSTRUCTIONAL USE

Introduction
Topic A:
Topic B:
Topic C:
Topic D:

Contents
iii

About the manual............................................................................... iv

Setting student expectations .............................................................. ix
Classroom setup.................................................................................xii
Support...............................................................................................xv

Getting started

1-1

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Topic A: Exploring the PageMaker environment ............................................ 1-2

Topic B: Opening and navigating publications ............................................... 1-8
Topic C: Using Help ....................................................................................... 1-14
Topic D: Closing publications and PageMaker .............................................. 1-18
Unit summary: Getting started ........................................................................ 1-19

Building publications

2-1

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Topic A: Creating single-page publications..................................................... 2-2

Topic B: Modifying text .................................................................................. 2-8
Topic C: Working with text blocks................................................................. 2-11
Topic D: Printing publications........................................................................ 2-18
Unit summary: Building publications ............................................................. 2-20

Building multi-page publications

3-1

Topic A: Creating multi-page publications...................................................... 3-2

Topic B: Managing text flow........................................................................... 3-6
Topic C: Working with frames ....................................................................... 3-19
Topic D: Working with pages......................................................................... 3-30
Unit summary: Building multi-page publications ........................................... 3-36

Including objects and graphics

4-1

Topic A: Including drawing objects................................................................. 4-2

Topic B: Adding color to drawing objects...................................................... 4-10
Topic C: Adding graphics............................................................................... 4-14
Topic D: Arranging text around graphics ....................................................... 4-20
Topic E: Merging text and graphics ............................................................... 4-26
Unit summary: Including objects and graphics ............................................... 4-31

Applying character formatting

5-1

Topic A: Formatting characters ....................................................................... 5-2

Topic B: Controlling character spacing ........................................................... 5-9
Unit summary: Applying character formatting ............................................... 5-16

Applying paragraph formatting

6-1

Topic A: Formatting paragraphs ...................................................................... 6-2

Topic B: Using tabs ......................................................................................... 6-8
Unit summary: Applying paragraph formatting .............................................. 6-13

Using styles and the library

7-1

Topic A: Creating styles .................................................................................. 7-2

Topic B: Applying and editing styles ............................................................. 7-10

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PageMaker 7: Basic
Topic C: Working with a library .................................................................... 7-13
Unit summary: Using styles and the library.................................................... 7-16

Course summary

S-1

Quick reference

Q-1
I-1

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Index

Topic A: Course summary............................................................................... S-2

Topic B: Continued learning after class .......................................................... S-3

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iii

PageMaker 7:
Basic
Introduction

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After reading this introduction, you will know

how to:
A Use Course Technology ILT manuals in

general.

B Use prerequisites, a target student

description, course objectives, and a skills

inventory to properly set students
expectations for the course.

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C Set up a classroom to teach this course.

D Get support for setting up and teaching this

course.

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iv

PageMaker 7: Basic

Topic A: About the manual

Course Technology ILT philosophy

Our goal at Course Technology is to make you, the instructor, as successful as possible.
To that end, our manuals facilitate students learning by providing structured interaction
with the software itself. While we provide text to help you explain difficult concepts,
the hands-on activities are the focus of our courses. Leading the students through these
activities will teach the skills and concepts effectively.

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We believe strongly in the instructor-led classroom. For many students, having a

thinking, feeling instructor in front of them will always be the most comfortable way to
learn. Because the students focus should be on you, our manuals are designed and
written to facilitate your interaction with the students, and not to call attention to the
manuals themselves.
We believe in the basic approach of setting expectations, then teaching, and providing
summary and review afterwards. For this reason, lessons begin with objectives and end
with summaries. We also provide overall course objectives and a course summary to
provide both an introduction to and closure on the entire course.
Our goal is your success. We encourage your feedback in helping us to continually
improve our manuals to meet your needs.

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Manual components

The manuals contain these major components:

Table of contents
Introduction
Units

Course summary
Quick reference
Index

Each element is described below.

Table of contents

The table of contents acts as a learning roadmap for you and the students.

Introduction

The introduction contains information about our training philosophy and our manual
components, features, and conventions. It contains target student, prerequisite,
objective, and setup information for the specific course. Finally, the introduction
contains support information.

Units

Units are the largest structural component of the actual course content. A unit begins
with a title page that lists objectives for each major subdivision, or topic, within the unit.
Within each topic, conceptual and explanatory information alternates with hands-on
activities.

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Introduction

Units conclude with a summary comprising one paragraph for each topic, and an
independent practice activity that gives students an opportunity to practice the skills
theyve learned.

Course summary

The conceptual information takes the form of text paragraphs, exhibits, lists, and tables.
The activities are structured in two columns, one telling students what to do, the other
providing explanations, descriptions, and graphics. Throughout a unit, instructor notes
are found in the left margin.

This section provides a text summary of the entire course. It is useful for providing
closure at the end of the course. The course summary also indicates the next course in
this series, if there is one, and lists additional resources students might find useful as
they continue to learn about the software.

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Quick reference

The quick reference is an at-a-glance job aid summarizing some of the more common
features of the software.
Index

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The index enables you and the students to quickly find information about a particular
feature or concept of the software.

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PageMaker 7: Basic

Manual conventions

Description

Italic text

In conceptual text, indicates a new term or feature.

Bold text

In unit summaries, indicates a key term or concept. In an

independent practice activity, indicates an explicit item
that is selected, chosen, or typed by students.

Code font

Indicates code or syntax.

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Convention/icon

Instructor notes.

In the left margin, provide tips, hints, and warnings for the
instructor.

Select bold item

Keycaps like e

In the left column of hands-on activities, bold sans-serif

text indicates an explicit item that is selected, chosen, or
typed by students.
Indicate a key on the keyboard you must press.

Next to an instructor note, indicates a warning for the

instructor.

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Warnings prepare
instructors for potential
classroom management
problems.

Weve tried to keep the number of elements and the types of formatting to a minimum
in the manuals. We think this aids in clarity and makes the manuals more classically
elegant looking. But there are some conventions and icons you should know about.

Tips give extra

information the instructor
can share with students.
Setup instructor
notes give a context for
instructors to share with
students.

Next to an instructor note, indicates a tip the instructor can

share with students.
Next to an instructor note, indicates a setup the instructor
can use before delivering a step or activity.

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Introduction

vii

Hands-on activities

Do it!

A-1:

Creating a commission formula

Heres how
1 Open Sales

Heres why

This is an oversimplified sales compensation

worksheet. It shows sales totals, commissions,
and incentives for five sales reps.

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Take the time to make

sure your students
understand this
worksheet. Well be here a
while.

The hands-on activities are the most important parts of our manuals. They are divided
into two primary columns. The Heres how column gives short directions to the
students. The Heres why column provides explanations, graphics, and clarifications.
To the left, instructor notes provide tips, warnings, setups, and other information for the
instructor only. Heres a sample:

2 Observe the contents of cell F4

The commission rate formulas use the name

C_Rate instead of a value for the commission
rate.

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For these activities, we have provided a collection of data files designed to help students
learn each skill in a real-world business context. As students work through the activities,
they will modify and update these files. Of course, they might make a mistake and,
therefore, want to re-key the activity starting from scratch. To make it easy to start over,
students will rename each data file at the end of the first activity in which the file is
modified. Our convention for renaming files is to add the word My to the beginning
of the file name. In the above activity, for example, students are using a file called
Sales for the first time. At the end of this activity, they would save the file as My
sales, thus leaving the Sales file unchanged. If a student makes a mistake, they can
start over using the original Sales file.
In some activities, however, it may not be practical to rename the data file. Such
exceptions are indicated with an instructor note. If students want to retry one of these
activities, you will need to provide a fresh copy of the original data file.

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viii

PageMaker 7: Basic

PowerPoint presentations

The Course ILT PowerPoint add-in

Each unit in this course has an accompanying PowerPoint presentation. These slide
shows are designed to support your classroom instruction while providing students with
a visual focus. Each one begins with a list of unit objectives and ends with a unit
summary slide. We strongly recommend that you run these presentations from the
instructors station as you teach this course. A copy of PowerPoint Viewer is included,
so it is not necessary to have PowerPoint installed on your computer.

The CD also contains a PowerPoint add-in that enables you to do two things:
Create slide notes for the class

Display a control panel for the Flash movies embedded in the presentations

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To load the PowerPoint add-in:

1 Copy the Course_ILT.ppa file to a convenient location on your hard drive.
2 Start PowerPoint.
3 Choose Tools, Macro, Security to open the Security dialog box. On the Security
Level tab, select Medium (if necessary), and then click OK.
4 Choose Tools, Add-Ins to open the Add-Ins dialog box. Then, click Add New.
5 Browse to and select the Course_ILT.ppa file, and then click OK. A message
box will appear, warning you that macros can contain viruses.
6 Click Enable Macros. The Course_ILT add-in should now appear in the
Available Add-Ins list (in the Add-Ins dialog box). The x in front of
Course_ILT indicates that the add-in is loaded.
7 Click Close to close the Add-Ins dialog box.

After you complete this procedure, a new toolbar will be available at the top of the
PowerPoint window. This toolbar contains a single button labeled Create SlideNotes.
Click this button to generate slide notes files in both text (.txt) and Excel (.xls) format.
By default, these files will be saved to the folder that contains the presentation. If the
PowerPoint file is on a CD-ROM or in some other location to which the SlideNotes files
cannot be saved, you will be prompted to save the presentation to your hard drive and
try again.
When you run a presentation and come to a slide that contains a Flash movie, you will
see a small control panel in the lower-left corner of the screen. You can use this panel to
start, stop, and rewind the movie, or to play it again.

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Introduction

ix

Topic B: Setting student expectations

Properly setting students expectations is essential to your success. This topic will help
you do that by providing:

Prerequisites for this course

A description of the target student at whom the course is aimed
A list of the objectives for the course
A skills assessment for the course

Course prerequisites

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Students taking this course should be familiar with personal computers and the use of a
keyboard and a mouse. Furthermore, this course assumes that students have completed
the following courses or have equivalent experience:
Windows 2000: Basic

Target student

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The target student for this course should have little or no experience using Adobe
PageMaker 7.0. Students will get the most out of this course if their goal is to become
proficient in using PageMaker 7.0 to create publications and add visual impact to them
with colorful text, drawing objects, frames, and images.

Course objectives

You should share these overall course objectives with your students at the beginning of
the day. This will give the students an idea about what to expect, and will also help you
identify students who might be misplaced. Students are considered misplaced when they
lack the prerequisite knowledge or when they already know most of the subject matter
to be covered.
After completing this course, students will know how to:
Open PageMaker publications, use Help, and close the application.
Create a single-page publication that contains text; save it; and modify, resize,
and rearrange text blocks.
Change the default measurement system, create a multi-page publication, import
text, create and modify frames, and insert page numbers.
Create and enhance drawing objects, import graphics, arrange text around
graphics, and merge text and graphics in a data source with PageMaker.
Apply character formatting and adjust character spacing.
Format paragraphs and set indents and tabs.
Use styles and the library.

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PageMaker 7: Basic

Skills inventory

Use the following form to gauge students skill level entering the class. (Students have
copies in the introductions of their student manuals.) For each skill listed, have students
rate their familiarity from 1 to 5, with 5 being the most familiar. Emphasize that this is
not a test. Rather, it is intended to provide students with an idea of where theyre
starting from at the beginning of class. If a student is wholly unfamiliar with all the
skills, he or she might not be ready for the class. A student who seems to understand all
of the skills, on the other hand, might need to move on to the next course in the series.

Skill

Starting Adobe PageMaker and identifying the PageMaker

window, toolbox, and palettes

Accessing Help

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Opening publications, navigating, and changing views

Creating, saving, and closing publications

Adding and formatting text

Resizing, moving, and rotating text blocks

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Changing the measurement system

Adding column guides and ruler guides

Importing text manually and by using the Autoflow feature

Balancing text across columns and adding continuation
notices
Creating frames and attaching text to them

Inserting and removing pages and adding page numbers

Creating drawing objects and importing graphics and
wrapping text around graphics
Merging text and graphics from a data source
Formatting characters

Applying leading, kerning, and tracking

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xi

Introduction

Skill

Formatting paragraphs

Setting tabs and tab leaders

Creating, applying, and modifying styles

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Using the library

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xii

PageMaker 7: Basic

Topic C: Classroom setup

Student computer requirements

Each students personal computer should have:

All our courses assume that each student has a personal computer to use during the
class. Our hands-on approach to learning requires they do. This topic gives information
on how to set up the classroom to teach this course. It includes minimum requirements
for the students personal computers, setup information for the first time you teach the
class, and setup information for each time that you teach after the first time you set up
the classroom.

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A keyboard and a mouse.

An Intel Pentium II or higher (Intel Pentium III recommended).

128 MB RAM.
At least 320 MB of available hard drive space (for the software and data files).
A CD-ROM drive.

An SVGA monitor (800600 minimum resolution support).

A printer is not required, but it is recommended that you install the Adobe
PostScript driver.

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Internet access is required for a portion of the course and for downloading data
files from www.courseilt.com/instructor_tools.html.

First-time setup instructions

The first time you teach this course, you will need to perform the following steps to set
up each student computer.
1 Install Microsoft Windows 2000 Professional according to the software
manufacturers instructions Install the latest critical updates and service packs
from www.windowsupdate.com on all machines. You can also use Windows XP
Professional, although the screen shots in this course were taken using Windows
2000 Professional, and students screens might look somewhat different.
2 Set the screen resolution to 800600, and set the screen colors to True Color (24
bit or 32 bit). If you use a different resolution, the page magnification settings in
each activity will be off, and the screen captures in this manual might not match
what students see on their monitors.
3 Install Adobe PageMaker 7.0 according to the software manufacturers
instructions.
a In the Language Selection dialog box, verify that U.S. English is selected.
b Perform a Typical installation with all the default options.
4 Perform a Typical installation of Acrobat Distiller 5.
5 Install the Adobe PostScript Driver. (Make it the default printer.) This is
available with the PageMaker 7.0 CD. Each data file has been saved with this
printer as the target printer driver. If you dont install this specific driver, when
the students open the files, they will get an error message indicating that the
target printer is missing. However, they can still open the file by clicking
Continue.

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Introduction

xiii

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6 Close the Adobe Registration dialog box:

a Open PageMaker and the Adobe Registration dialog box will appear.
b Select Do not display this dialog again.
c Click Continue.
7 Change the Graphic display option to High resolution. Heres how:
a Choose File, Preferences, General to open the Preferences dialog box.
b Under the Graphics display option, select High resolution.
c Click OK.
d Close PageMaker.
8 Download the Student Data examples for the course. You can download the
student data directly to student machines, to a central location on your own
network, or to a disk.
a Connect to www.courseilt.com/instructor_tools.html.
b Click the link for Adobe PageMaker to display a page of course listings, and
then click the link for PageMaker 7: Basic.
c Click the link for downloading the data disk files, and follow the instructions
that appear on your screen.

Setup instructions for every class

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Every time you teach this course, you will need to perform the following steps to set up
each student computer.
1 Start PageMaker. (Choose Start, Programs, Adobe, PageMaker 7.0, Adobe
PageMaker 7.0.) If the Adobe Registration Registration Choice dialog box
appears, select Do not display this dialog again and click Continue.
2 The opening PageMaker window matches the following screen shot. If
necessary, reset any defaults that have been changed in previous classes.

3 Delete the contents of the Student Data folder, if necessary. (If this is the first
time you are teaching the course, create a folder called Student Data at the root
of the hard drive.)

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PageMaker 7: Basic

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4 Copy the data files for the course to the Student Data folder. (See the
instructions in the preceding section about how to download the data files.)
5 Close PageMaker.

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Introduction

xv

Topic D: Support

Phone support

Your success is our primary concern. If you need help setting up this class or teaching a
particular unit, topic, or activity, please dont hesitate to get in touch with us. Please
have the name of the course available when you call, and be as specific as possible
about the kind of help you need.

You can call for support 24 hours a day at (888) 672-7500. If you do not connect to a
live operator, you can leave a message, and we pledge to return your call within 24
hours (except on Saturday and Sunday).

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Web-based support

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The Course ILT Web site provides several Instructors Tools for each course, including
course outlines and answers to frequently asked questions. To download these files, go
to www.courseilt.com/instructor_tools.html.

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PageMaker 7: Basic

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xvi

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Unit 1
Getting started

11

Unit time: 45 minutes

Complete this unit, and youll know how to:

A Start PageMaker and explore the

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environment.

B Open and navigate a publication.

C Use Help options to get information on

PageMaker topics.

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D Close a publication and close PageMaker.

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PageMaker 7: Basic

Topic A: Exploring the PageMaker environment

Adobe PageMaker 7.0 is a page layout program used for creating publications such as
brochures, catalogs, booklets, and magazines. It permits you to easily pull together text
and graphics on one or several pages. PageMaker can also be used to design Web pages.

Explanation

Starting PageMaker

To start PageMaker, choose Start, Programs, Adobe, PageMaker 7.0, Adobe PageMaker
7.0. The PageMaker window, as shown in Exhibit 1-1, appears on the screen.

title bar

toolbox

menu bar

toolbar

Colors palette

Picture
palette

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Templates
palette

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The PageMaker window contains the title bar, menu bar, toolbar, Colors palette,
toolbox, Templates palette, Picture palette, and Control palette.

Control
palette

Exhibit 1-1: The PageMaker window

The following table describes the components of a PageMaker window.

Component

Description

title bar

Contains the Control menu icon on the left side and the buttons to minimize, maximize
or restore, and close the window on the right side. It displays the name of the
application (Adobe PageMaker 7.0.) If any publication is open, the title bar also shows
that publications name.

menu bar

Contains all the menus available in PageMaker.

toolbar

Contains buttons that you can use instead of menu options to perform common tasks.

palette

Contains options to monitor and modify text and objects. There are several palettes
available in PageMaker and you can display or hide any of them while you work.

toolbox

Contains tools for selecting text and objects, creating drawing objects and frames,
rotating and cropping objects, and navigating publications.

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Getting started
Do it!

A-1:

Examining the PageMaker window

Heres how
1 Choose Start, Programs,
Adobe, PageMaker 7.0,
Adobe PageMaker 7.0

2 Observe the screen

3 Observe the title bar

Heres why
To start the PageMaker 7.0 application.

If the Adobe Registration

dialog box is displayed,
tell students to select Do
not display this dialog
again and click Continue.

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A window appears with a title bar, menu bar,

toolbar, toolbox, and palettes.
It contains the Control menu icon and buttons to
minimize, maximize or restore, and close the
window. It displays the name of the application
(Adobe PageMaker 7.0.)
In addition to the menus commonly available in
other Windows applications, there are four
menus unique to PageMaker: Layout, Type,
Element, and Utilities.

5 Observe the toolbar

It contains buttons that you can use instead of

menu options to perform common tasks, such as
opening or saving a file.

6 Observe the palettes

By default, PageMaker shows four palettes:

Templates, Control, Colors, and Picture.

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4 Observe the menu bar

7 Observe the toolbox

The toolbox contains different types of tools,

such as Pointer, Text, Rotating, and Cropping.

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PageMaker 7: Basic

The toolbox
Explanation

You use the tools in the toolbox to select text and objects, create drawing objects and
frames, rotate and crop objects, navigate publications, and change the view size.

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Exhibit 1-2: The toolbox

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Exhibit 1-2 shows the toolbox as it appears in the PageMaker window:

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Getting started

15

The following table describes the tools available in the toolbox.

Name

Description

Pointer tool

Used to select, move, or resize text blocks, drawing

objects, and images.

Text tool
Rotating tool
Cropping tool

Used to type, select, or edit text.

Used to rotate text blocks, drawing objects, and

images.

Used to crop graphics.

Used to draw straight lines in any direction.

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Line tool

Tool

Used to draw straight lines in a vertical or horizontal

direction.

Rectangle tool

Used to draw rectangles and squares.

Rectangle frame tool

Used to create rectangular frames.

Ellipse tool

Used to draw ellipses and circles.

Ellipse frame tool

Used to create oval or circular frames.

Polygon tool

Used to draw polygons.

Polygon frame tool

Used to create polygonal frames.

Hand tool

Used to scroll a page.

Zoom tool

Used to increase or decrease the view size of a page.

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Constrained-line tool

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16

PageMaker 7: Basic

Palettes
You can monitor and modify text and graphics in a publication by using different
palettes. By using them, you can change the settings, select colors, and work with styles
and layers.
The following table describes the palettes.

Explanation

Description

Control

Used to view and apply settings to the selected character, paragraph, or

object.

Colors

Used to apply colors or to view the color of the selected character,

paragraph, or object.

Styles

Used to view and edit styles of a publication. A style is a defined set of

formatting specifications. You can apply a style from this palette to the
selected text.

Layers

Used to create, edit, lock, and delete layers in a publication. Layers are
similar to sheets of transparent paper stacked on top of each other so
that you can see through each sheet. You can have different elements on
different layers, and then combine the layers to form a composite image.

Master Pages

Used to create and apply master pages in a publication. Master pages

contain elements that are repeated in every page of the publication.

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Palette

Hyperlinks

Used to control hyperlinks in a publication. A hyperlink is text or a

graphic that links one part of a publication to another part or to another
publication. You can create new anchors and delete existing hyperlinks
by using this palette. An anchor is the destination data of a hyperlink in
a publication.

Data Merge

Used to merge data and graphics from databases or spreadsheets.

Library

Used to manage frequently used text and graphics.

Scripts

Used to run scripts available in PageMaker. A script is a set of simple

commands and queries that are used to automate repetitive tasks. You
can create and modify scripts by using this palette.

Templates

Contains 300 professionally designed templates in different publication

categories. A template is a pre-designed publication with text, graphics,
and layouts.

Picture

Contains a variety of artwork in different categories. You can insert any

graphic from this palette in your publication by simply dragging it to the
desired position.

You can hide and show different palettes by using the window menu options.

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Getting started
Do it!

A-2:

Hiding the palettes

Heres how
1 Choose Window,
Plug-in Palettes,
Hide Template Palette

2 Choose Window,
Plug-in Palettes,
Hide Picture Palette

To hide the Picture palette.

3 Choose Window, Hide Colors

To hide the Colors palette.

4 Choose Window,

To hide the Control palette.

Hide Control Palette

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Tell students that

they can also press the
shortcut key Ctrl+ to hide
the Control palette.

To hide the Templates palette.

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Tell students that

they can also press the
shortcut key Ctrl+J to hide
the Colors palette.

Heres why

Tell students that they can

also click the Close button
on the upper-right corner
of the palette to close it.

17

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PageMaker 7: Basic

Topic B: Opening and navigating publications

When you start PageMaker, by default, no publication is opened and most of the tools
and options in the palettes are not available. After a publication is open, you can use a
variety of tools to view and navigate the publication.

Opening publications

Explanation

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To open a publication:
1 Choose File, Open to display the Open Publication dialog box, as shown in
Exhibit 1-3.
2 Select the folder and file name of the publication that you want to open.
3 Click Open.

PR
EV

You can also click the Open button on the toolbar to display the Open Publication
dialog box.

Exhibit 1-3: The Open Publication dialog box

Publication window

When you open a publication, it appears in a separate window, as shown in Exhibit 1-4.
The different components of the publication window are the:
Vertical and horizontal rulers, which appear on the left and upper sides of the
window. You use them to place text and graphics accurately at specific
locations.
Page, which contains text and graphics.

Pasteboard, which is the extra space around the page. You can place text and
graphics in the pasteboard, but the elements in the pasteboard are not printed.

Page icons, which you use to move between pages in a publication.

Master page icons, which display the master pages of a publication.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Getting started

19

vertical
ruler
Pasteboard

page icons

IE

page

horizontal
ruler

master page
icons

Exhibit 1-4: A sample publication window

Do it!

B-1:

Opening a publication

PR
EV

Heres how

1 Choose File, Open

Help students to locate

the Student Data folder
and the current unit folder.

Heres why

To display the Open Publication dialog box.

2 From the Look in list, select

Student Data

Navigate to the current unit folder

Tell students that

this is a booklet that
Outlander Spices is
planning to publish. They
will build this booklet
throughout this course.

Tell students that

they can also press the
shortcut key Ctrl+R to hide
rulers.

3 Select Booklet

(As shown Exhibit 1-3.) Youll open this file.

4 Click Open

To open the publication. The first page of the

publication appears on the screen.

Maximize the publication window

If necessary.

5 Observe the title bar

The name and path of the publication appears.

PageMaker 7.0 publications have the extension
.pmd.

6 Observe the rulers

The horizontal and vertical rulers appear on the

top and left sides of the publication window.
You can use these rulers to position text and
graphic objects.

7 Choose View, Hide Rulers

(To hide the rulers.) You can hide and show

rulers in a publication.

Choose View, Show Rulers

To view the rulers.

NOT FOR PRINTING OR INSTRUCTIONAL USE

110

PageMaker 7: Basic

PageMaker views
By default, when you open a publication in PageMaker, you see it in Fit in Window
view. In this view, you cannot always see text and objects clearly. You can change the
magnification of the page view by using view commands, shortcut keys, or the
appropriate tools.
View menu commands

Explanation

PR
EV

IE

The View menu contains commands that enable you to view a publication at different
magnification levels. You use the Actual Size command to view a page at 100%, which
is the size that the publication will be printed. The Zoom To command changes the
magnification level to a specified size. For example, you can change the view size to
400%. You change the view to the next higher magnification level by using the Zoom In
command and to the next lower magnification level by using the Zoom Out command.
You can also use the specific toolbar buttons to switch between different views.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Getting started
Do it!

B-2:

Changing the view

Heres how

Heres why
(The Actual Size button is on the toolbar.) To
view the page in 100% magnification level.

1 Click

(The Fit in Window button is on the toolbar.) To

view the page within the window.

2 Click
Tell students to choose
View, Show Tools if the
toolbox is not visible.

111

(The Zoom tool is in the toolbox.) Youll

magnify the page view. The shape of the pointer
changes to a magnifying glass with a plus (+)
sign in it.

3 Click

IE

4 Click as shown

PR
EV

The view size of the page increases.

Tell students that, when

they increase the
magnification, the clarity
of the image might
decrease.

5 Click

The Pointer tool is in the toolbox.

6 Switch to Fit in Window view

Click the Fit in Window button on the toolbar.

7 Choose View, Zoom To,

To change the view to 200% of the actual size.

200% Size

8 Choose View, Zoom To,

To change the view to 25% of the actual size.

25% Size

9 Click

10 Click

(The Zoom In button is on the toolbar.) The

view size changes to the next higher
magnification level.
(The Zoom Out button is on the toolbar.) The
view size changes to the next lower
magnification level.

NOT FOR PRINTING OR INSTRUCTIONAL USE

112

PageMaker 7: Basic

Navigating publications
To scroll through a publication page, you use the scroll bars and the Hand tool in the
toolbox. The Hand tool will provide better control as you move around the page.
Moving between pages

Explanation

In multi-page publications, you use the page icons to move between pages. Page icons
are on the bottom left corner of the publication window. Click the icon for the page that
you want and youll move to that page. You press Page Up to move to the previous page
and Page Down to move to the next page.
Do it!

B-3:

Navigating in a publication

Heres how

Heres why

Click the Actual Size button on the toolbar.

2 Click

(The Hand tool is in the toolbox.) Youll use the

Hand tool to scroll through a page. The shape of
the pointer changes to a hand.

PR
EV

3 Point as shown

IE

1 Switch to Actual Size view

Youll scroll through this page.

Help students to drag the

pointer.

4 Drag the pointer up vertically

Drag the pointer to the left
horizontally

The page scrolls in the same direction as the

pointer.
The page scrolls in the same direction.

5 Click the Pointer tool

To deselect the Hand tool.

6 Switch to Fit in Window view

Click the Fit in Window button on the toolbar.

7 Click as shown

(Page icons are on the bottom left corner of the

publication window.) To move to the second
page.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Getting started
8 Observe the screen

The second and third pages appear on the screen

as facing pages. When you click a page icon,
PageMaker shows the corresponding page and
its facing page (if any).

9 Click the page 4 icon

To move to the fourth and fifth pages.

10 Move to the sixth and seventh

pages
11 Press v
Press u

Click the page 6 icon.

To move to the eighth page.

To move back to the sixth and seventh pages.

Click the page 1 icon.

PR
EV

IE

12 Move to the first page

Tell students that the text

on the page is not
readable because the
view is not Actual Size.

113

NOT FOR PRINTING OR INSTRUCTIONAL USE

114

PageMaker 7: Basic

Topic C: Using Help

When you are constructing a publication, you might want to find more information
regarding a specific topic. If you dont know how to do something in PageMaker, or
have only a vague idea about a specific concept, you can use Adobe PageMaker Help to
get more information.

Help Topics

Explanation

You can obtain the help topics on specific features in PageMaker from Adobe
PageMaker Help. To open Adobe PageMaker Help, choose Help, Help Topics or click
the Help button on the toolbar. You can also press F1 to open the help file in Internet
Explorer.

IE

There are three links in the help file:

Contents. Contains topics on various features in PageMaker. Click a topic to

display its subtopics in the right-hand pane of the help window. When you click
a topic, the information on that specific topic appears in the same pane.

PR
EV

Index. Click a letter in the alphabet to display the related topics starting with
that letter in the left-hand pane of the help window. When you click a topic, the
information on that specific topic appears in the right-hand pane.
Search. Displays all the topics in the left-hand pane, containing the key words
you specify in the Search box. When you click a topic, the information on that
specific topic appears in the right-hand pane.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Getting started
Do it!

C-1:

Using the Help file

Heres how

Heres why
(The Help button is on the toolbar.) To open the
Adobe PageMaker Help file in Internet
Explorer. By default, the Contents link is active.

1 Click

Tell students to maximize

the Internet Explorer
window, if necessary.

2 From the left pane, click

Tell students to read the

information that appears
in the window.

3 Click Creating and opening

Constructing a Publication

publications

5 Click S

(Youll search for information related to this

topic.) The related information on constructing a
publication appears. This topic provides
information on how to construct a publication.
To view information on creating and opening
publications.

IE

4 Click Index

Observe the list

All topics starting with s appear.

6 Click as shown

PR
EV

If time permits, tell

students to read the
information regarding the
Save command.

115

7 Close Adobe PageMaker Help

(Youll search for help on saving publications.)

To view the information on the selected topic.
Close Internet Explorer.

NOT FOR PRINTING OR INSTRUCTIONAL USE

116

PageMaker 7: Basic

Help on shortcuts
A shortcut is a combination of keystrokes that you use to perform a command without
using the menu bar. (Adobe PageMaker Help provides information on the shortcuts
that you use to perform different actions.) To view shortcuts, choose Help, Help Topics
and then click Windows Shortcuts. This window provides a comprehensive list of
shortcuts for a variety of categories, such as View, Layout, and Palette commands, as
shown in Exhibit 1-5.

PR
EV

IE

Explanation

Exhibit 1-5: The Windows Shortcuts list

NOT FOR PRINTING OR INSTRUCTIONAL USE

Getting started
Do it!

C-2:

Getting help on shortcuts

Heres how

Heres why

1 Choose Help, Help Topics

2 Click Windows Shortcuts

To open the Adobe PageMaker Help.

Tell students that they

might need to scroll down.

117

3 Click Viewing a Publication

To see the information about the shortcuts

related to View options.

PR
EV

IE

Click as shown

(Windows Shortcuts is in the left pane located at

the bottom of the list.) To view different
categories, such as View, Layout, and Palette
commands.

(To move to the previous page.) To see the

information on the shortcuts related to Layout
options.

Close Adobe PageMaker Help

NOT FOR PRINTING OR INSTRUCTIONAL USE

118

PageMaker 7: Basic

Topic D: Closing publications and PageMaker

When you close a publication, PageMaker prompts you to save any changes that you
have made. You save the changes by clicking Yes, discard the changes by clicking No,
and cancel the action by clicking Cancel.

Explanation

Closing publications and closing PageMaker

Here are three different ways to close a publication:
Choose File, Close.

Click the Close button on the upper-right corner of the publication window.
Press Ctrl+W.

IE

You close the PageMaker application by using one of these methods:

Choose File, Exit.

Click the Close button in the upper-right corner of the title bar.

Double-click the Control menu icon in the upper-left corner of the title bar.
Press Ctrl+Q.
Do it!

D-1:

Closing a publication and closing PageMaker

Heres why

PR
EV

Heres how
1 Choose File, Close

To close Booklet. A message box appears,

prompting you to save the changes.

2 Click No

To close Booklet without saving the changes.

3 Choose File, Exit

To close PageMaker.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Getting started

119

Unit summary: Getting started

In this topic, you examined the PageMaker environment and observed the various
components of the PageMaker window, including the toolbar, menus, toolbox, and
palettes.

Topic B

In this topic, you learned how to open a publication. You also learned how to view
pages in different magnifications and to scroll through pages in a publication.

Topic C

In this topic, you learned about PageMakers various help features, such as getting
help on specific features and getting help on shortcuts.

Topic D

In this topic, you learned how to close a publication and close PageMaker.

Topic A

IE

Independent practice activity

1 Start PageMaker 7.0.

2 Close all the palettes that are opened except for the Tools palette.
3 Open the publication Booklet practice.
4 Move to the second page.

5 Change the view to Actual Size.

6 Zoom the view to 200% of the actual size.

PR
EV

7 Change the view to Fit in Window.

8 View the other pages of the publication.

9 Display the help topics on palettes and then view the help content on the Colors
palette.

10 Close Adobe PageMaker Help, close the publication without saving any changes,
and close PageMaker.

NOT FOR PRINTING OR INSTRUCTIONAL USE

PageMaker 7: Basic

PR
EV

IE

120

NOT FOR PRINTING OR INSTRUCTIONAL USE

Unit 2
Building publications

21

Unit time: 50 minutes

Complete this unit, and youll know how to:

IE

A Create and save a single-page publication.

B Modify the font, size, and type style of text

in a publication.

C Resize, move, and rotate a text block.

PR
EV

D Print publications.

NOT FOR PRINTING OR INSTRUCTIONAL USE

22

PageMaker 7: Basic

Topic A: Creating single-page publications

When you create a new PageMaker publication, you first need to specify certain global
settings, such as page size and margins, to create a publication with the preferred
settings. After these options are selected, you are ready to begin entering text in your
publication.

Explanation

Document setup

You use the Document Setup dialog box, as shown in Exhibit 2-1, to specify the settings
for a new publication. To open the Document Setup dialog box, choose File, New.

IE

The setup options available in the Document Setup dialog box are:
Page size. This can be set to A4, Letter, Magazine, and so on. You can also
define a custom page size by entering the size measurements in the Dimensions
boxes.
Orientation. This can be set to Tall or Wide. Tall orientation sets a page with
height larger than the width. If you select Wide orientation, the page width will
be larger than its height.

PR
EV

Double-sided pages. If you check this option, the publication will be displayed
with facing pages together; that is, left and right pages that would normally face
each other in a bound publication are displayed that way on screen. When you
create a single-page publication, you do not specify it as double-sided or facing
pages.
Number of pages and Start page. Number of pages can be set to specify the
number of pages for the publication. Start page can be set to specify the number
that should be given to the first page. For example, if you specify the Start page
as 3 for your publication, your first page will be numbered as 3.
Margins. This can be set to define the area where you place text and graphics.
There are four margins: Left, Right, Top, and Bottom.
Target output resolution. This can be set to determine the clarity of image
editing in PageMaker. It does not affect the resolution of the final output.
Compose to printer. This can be used to set a target printer.

Exhibit 2-1: The Document Setup dialog box

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building publications
Do it!

A-1:

23

Creating a new publication

Heres how

Heres why
If necessary.

1 Start PageMaker
Hide the Templates palette and the
Picture palette

If necessary.

Choose File, New

To open the Document Setup dialog box. Youll

specify the settings for the new publication.

2 In the Page size list, verify that

Letter is selected

This indicates that the height of the pages in the

publication will be larger than their width.

IE

3 Next to Orientation, observe that

Tall is selected

To specify the page size as Letter.

4 Next to Options, clear

Double-sided

5 Under Margins, in the Left box,

enter 0.5

Because you are creating a single-page

publication, the double-sided option is not
needed.
To set the left margin as 0.5 inches.

PR
EV

Under Margins, in the Right box,

enter 0.5

Set the top and bottom margins to

0.2

Tell students to select the

printer installed on their
computers.

Under Margins, in the Top and Bottom boxes,

enter 0.2.

6 From the Target output resolution

list, select 600

For higher quality image editing, the target

output resolution should be at least 600.

7 From the Compose to printer list,

select a printer

If necessary.

8 Click OK

To close the dialog box and create a new singlepage publication. A blank page appears in Fit in
Window view.

9 Maximize the publication window

If necessary.

NOT FOR PRINTING OR INSTRUCTIONAL USE

24

PageMaker 7: Basic

Adding text
You add text to a publication by using the Text tool in the toolbox. When you type text,
PageMaker converts it into a text block. You see the text block boundaries by clicking
the text with the Pointer tool. A text block has four corner handles and two
windowshade handles, as shown in Exhibit 2-2. You use the handles of a text block to
resize it.
Windowshade
handle

Corner handle

IE

Exhibit 2-2: A sample text block

Explanation

To add text to a publication:

1 Click the Text tool in the toolbox.
2 Click at a location on the page to place the insertion point.
3 Type the text.

PR
EV

When the publication is in Fit in Window view, the text might not be clearly visible.
This is because the Fit in Window view displays the overall composition of the page
and not the specific objects.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building publications
Do it!

A-2:

Adding text in a publication

Heres how

Heres why
(The Text tool is in the toolbox.) The shape of
the pointer changes to an I-beam. Youll add
text to the page.

1 Click

2 Click on the page, as shown

Tell students that

they will create the cover
page of the Outlander
Spices booklet.

25

To place the insertion point.

The insertion point moves to the left margin in

the line where you clicked.

IE

Observe the insertion point

3 Switch to Actual Size view

(Click the Actual Size button on the toolbar.)

The text will not be visible in Fit in Window
view.

4 Type Adding

5 Click the Pointer tool

PR
EV

Click as shown

Youll select the text block that contains this

text.

Observe the text

6 Click the Text tool

The text block boundaries appear.

Youll add more text.

Place the insertion point, as shown

Youll type text in a new text block. When you

click the Text tool on another line in the page,
the new text will flow into a new text block.

7 Type life!

8 Select the life! text block

(Click the Pointer tool and then click the text.)

The text appears in a new text block.

NOT FOR PRINTING OR INSTRUCTIONAL USE

26

PageMaker 7: Basic

Saving publications
Explanation

It is important to save your publications to prevent data loss. You use the Save
Publication dialog box for saving data. By default, PageMaker saves a document as a
publication with a .pmd extension.

The first time you save a publication, you must assign a file name and select a location
in which you want to store the file. To save a publication for the first time:
1 Click the Save button to open the Save Publication dialog box, as shown in
Exhibit 2-3.
2 In the Save in list, specify the drive and folder where you want to save the
publication.
3 In the File name box, enter a name for the publication.
4 Click Save.

Updating changes

IE

You can also open the Save Publication dialog box by choosing File, Save or by using
the shortcut key Ctrl+S.

Each time you save a publication, PageMaker updates the file with your latest changes.
To save the changes, you can either choose File, Save or click the Save button on the
toolbar. You can also update changes by using the shortcut key Ctrl+S.

PR
EV

To save a copy of a publication with a different name or in a different location, use the
Save As command in the File menu or the shortcut key Shift+Ctrl+S.

Exhibit 2-3: The Save Publication dialog box

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building publications
Do it!

A-3:

Saving a publication

Heres how

Heres why
(The Save button is on the toolbar.) To open the
Save Publication dialog box.

2 In the Save in list, navigate to the

current unit folder
3 Edit the File name box to read
My publication

Youll save the publication with this name.

By default, PageMaker saves files as

Publication type.

IE

4 Observe the Save as type list

Tell students that if the

publication window is not
maximized, the publication
name will not appear in
the title bar.

1 Click
Help students identify the
current unit folder.

27

5 Click Save

To close the dialog box and save the publication.

6 Observe the title bar

The name and path of the file appear on the title

bar.

7 Scroll down to the lower margin

PR
EV

8 Click the Text tool

Click above the lower margin, as

shown

Youll type the company name here.

Type Outlander Spices

9 Click the Save button

To update the changes in the publication.

NOT FOR PRINTING OR INSTRUCTIONAL USE

28

PageMaker 7: Basic

Topic B: Modifying text

By modifying text in your publication, you can emphasize certain words or blocks of
text. You can change the appearance of text in a publication by applying different fonts,
sizes, and type styles.

Explanation

Font type

To change text attributes, such as font type and size, you must first select the text to be
modified. To select the text, click the Text tool and drag over the text. You can also
place the insertion point at the beginning of text and press the Shift and Right arrow
keys together to select that text. If you want to select a word, double-click that word.
You can select an entire paragraph by triple-clicking anywhere on that paragraph.

Font list

Type-size list

PR
EV

Bold button

IE

You change text font by selecting a font from the Font list in the Control palette, as
shown in Exhibit 2-4, or by using the Type menu options. To change text size, select the
text, and then select the size you need from the Type-size list in the Control palette.

Italic button

Exhibit 2-4: The Control palette

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building publications
Do it!

B-1:

Changing font type and size

Heres why

1 Click the Text tool

(If necessary.) Youll select the text.

2 Choose Window,

Heres how

Show Control Palette

Tell students that they can
also select the text by
dragging over it.

29

3 Select Adding

(Double-click the text to select it.) Youll

change this texts size.

IE

4 In the Control palette, from the

Type-size list, select 36

To open the Control palette.

To change the size to 36.

Tell students they might

need to triple-click the
selected text to include
the exclamation point.

5 Select life!

Change the size to 60

PR
EV

6 Select Outlander Spices

Youll change this texts size.

In the Control palette, from the Type-size list,
select 60.
Youll change this texts font type and size.

7 In the Control palette, from the

Font list, select Verdana

Tell students that they can

also enter other sizes in
the Type-size option box
in the Control palette.

8 Choose Type, Size, Other

To change the font to Verdana.

To open the Other Point Size dialog box. You
can specify sizes in this dialog box that are not
available in the Size menu or Type-size list in
the Control palette.

In the box, enter 25

Click OK

9 Deselect the text

To close the dialog box and change the text size

to 25 points.
Click the Pointer tool.

Switch to Fit in Window view

10 Update the publication

Click the Save button.

NOT FOR PRINTING OR INSTRUCTIONAL USE

210

PageMaker 7: Basic

Type styles
Applying type styles to text helps you to create several effects. The following table lists
the different type styles and provides a sample of each.
Button

Style name

Sample

Normal
Bold
Italic
Underline

Strikethru
Small caps
All caps
Superscript

PR
EV

Subscript

IE

Reverse

Explanation

To change the type style, select the text and then click the Type style button you want in
the Control palette. You can also choose Type, Type Style and then choose the type
style you need.

Do it!

B-2:

Changing type style

Heres how

Heres why

1 Select Outlander

Click the Text tool, if necessary.

2 Click

(The Bold button is in the Control palette.) To

make the text bold.

3 Select Adding

Youll change the type style of this text.

4 Click

(The Italic button is in the Control palette.) To

italicize the text.

5 Select life!

Make the selected text bold and

italicized

In the Control palette, click the Bold button and

then click the Italic button.

6 Deselect the text

7 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building publications

211

Topic C: Working with text blocks

You can resize, move, and rotate text blocks to rearrange the text flow in your
publication. You can also add text to an existing text block.

Resizing text blocks

Explanation

You change a text blocks width and height by using the Pointer tool. By default, a text
blocks width is the space between the left and right margins. You can change the width
by dragging the corner handles and change the height by dragging the windowshade
handles. The maximum height of a text block is the space needed to contain the entire
text and you cannot increase its height exceeding that limit.

Do it!

C-1:

IE

To resize a text block:

1 Click the Pointer tool to change the pointer to an arrow.
2 Click the text to select the text block.
3 Point to a handle of the text block.
4 Drag the handle to resize the text block.

Resizing a text block

Heres how

Heres why

(Click the Pointer tool and click the text.) Youll

resize this text block.

2 Observe the text block

The text blocks length is equal to the space

between the left and right margins.

PR
EV

1 Select the Outlander Spices text

block

3 Point as shown

4 Drag the pointer to the left, as

shown

To reduce the text blocks size.

Observe the text block

The text block is resized.

5 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

212

PageMaker 7: Basic

Adding text in an existing text block

Explanation

When you click on a new line with the Text tool, the new text you enter appears in a
separate text block. You can also add text in multiple lines as part of a single text block.

Do it!

C-2:

To add text in multiple lines to a single text block:

1 Click the Text tool.
2 Place the insertion point at the end of the text in the text block.
3 Press Enter.
4 Type the text.

Adding text within a text block

1 Click the Text tool

Heres why

IE

Heres how

2 Place the insertion point, as shown

3 Press e

To add text in a new line in the same text block.

4 Type spice to your

PR
EV

5 Click the Pointer tool

Click spice

Both Adding and spice to your appear in the

same text block.

6 Select spice

Click the Text tool and then select the text.

Change the size to 72

7 Select to

Change the size to 30

Ensure that students dont

reduce the height of the
text block.

8 Resize the text blocks width, as

shown

9 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building publications

213

Moving text blocks

Explanation

You move a text block from one location to another by using the Pointer tool. If you
know precise coordinates, you can also use the X and Y boxes in the Control palette to
move a text block.

Do it!

C-3:

To move a text block to a new location:

1 Click the Pointer tool.
2 Select the text block.
3 Point on the text block, but not to any of the handles.
4 Drag the text block to a new location.

Moving a text block

Heres why

IE

Heres how

1 Click as shown

To select the text block.

PR
EV

2 Drag the text block, as shown

Drag the pointer until the right side handles of

the text block touch the right margin.

3 Observe the text block

Now the handles on the right side of the text

block line up with the right margin.

4 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

214

PageMaker 7: Basic

Rotating text blocks

You use the Rotating tool in the toolbox to rotate a text block. Click the Rotating tool
and then point to any of the corner handles of the text block. When you point to a corner
handle to rotate a text block, PageMaker considers that handle as the base point for
rotation.

Explanation

To rotate a text block:

1 Select the text block.
2 Click the Rotating tool in the toolbox.
3 Point to the lower left handle of the text block to make it the base point.
4 Drag the text block in either a clockwise or counter-clockwise direction.

C-4:

Rotating a text block

Heres how

Heres why

IE

Do it!

1 Select the Outlander Spices text

block

Youll rotate this text block.

2 Click

(The Rotating tool is in the toolbox.) The shape

of the pointer changes.

PR
EV

3 Point as shown

Point to the bottom-left handle.

Help students to drag the

text block in a counterclockwise direction.

4 Drag the text box in an counterclockwise direction to the

indicated position, as shown

5 Observe the Control palette

As you rotate the text block, the Rotating option

box shows the rotated angle measurement.

6 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building publications

215

Control palette options

Explanation

When you select a text block, the Control palette displays options that help you to
modify the shape and position of the text block, as shown in Exhibit 2-5.
The text-block-related options in the Control palette are:

Proxy that represents the selected text block. Proxy contains reference points,
which represent the edges, corners, and the center point of a text block.
X and Y Position option boxes, which you can use to move a text block by
specifying the exact X and Y positions.

W and H Sizing option boxes that are used to specify the width and height of a
text block.
Rotating option box that is used to specify the rotating angle of a text block.
Sizing option
boxes

IE

Apply button

Proxy

Position option
boxes

Rotating
option box

PR
EV

Exhibit 2-5: The Control palette with text block options

Reference points

When you use the Control palette to move or rotate an object, PageMaker performs this
action based on a specific point on the selected object. You define this point by
selecting an object, and then on the Control palette, clicking on a reference point on the
Proxy. There are nine points on the Proxy to choose from: four corner points, four
points on the edge, and the center point.
When you click a reference point, PageMaker establishes that as the base point. The
following table illustrates the different positions of a text block when using different
reference points. In each case, the X position is set as 3 inches and the Y position as 2
inches.

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216

PageMaker 7: Basic

Reference
point

Base
point

Position of text block

IE

Lower-right
corner point

Lower-left
corner point

Upper-right
corner point

PR
EV

Upper-left
corner point

Center point

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building publications
Do it!

C-5:

217

Using Control palette options

1 Select the Outlander Spices text

block

Heres why

Heres how

2 Observe the proxy in the Control

palette

The lower corner reference point is active. This

indicates that this is the base point.

Tell students that they can

also press Enter.

Click

To rotate the text block 90 degrees on the base

point.

IE

3 In the Control palette, in the

Rotating option box, enter 90, as
shown

4 Select the life! text block

PR
EV

5 In the Control palette, in the

Proxy, click the middle reference
point, as shown

6 In the Control palette, in the W

box, enter 1.6
Click the Apply button

7 In the Control palette, in the X

box, enter 6.2

(The Apply button is in the Control palette.)

Now the text block is rotated 90 degrees on the
base point.
Youll change the width of this text block.

(If necessary.) To set the center point of the text

block as the base point.
To set the width of the text block as 1.6 inches.

Or press Enter.
To set the X position of the center point as 6.2
inches.

In the Y box, enter 2.5

To set the Y position of the center point as 2.5

inches.

Click the Apply button

Or press Enter.

8 Select the Outlander Spices text

block
Verify that the center reference
point is active in the Proxy

Change the X position to 0.7 and

Y position to 9

In the X position box, enter 0.7 and in the Y

position box, enter 9. Then, click the Apply
button.

9 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

218

PageMaker 7: Basic

Topic D: Printing publications

You set print options and print a publication by using the Print Document dialog box.

The Print Document dialog box

Explanation

IE

Choose File, Print to open the Print Document dialog box, as shown in Exhibit 2-6. In
this dialog box, you select a printer and specify the number of copies to be printed. You
can either print the entire publication or select a range of pages.

PR
EV

Exhibit 2-6: The Print Document dialog box

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building publications
Do it!

D-1:

Examining the Print Document dialog box

Heres how

Heres why

1 Choose File, Print

2 Click the Printer list down arrow

Click the Printer list down arrow

3 Observe the Copies box

This list contains all the installed printers. You

can select the printer to which you want to print
from this list.
To close the Printer list.

In this box, you can specify the number of

copies to be printed. By default, one copy of the
publication is printed.
You can select options to print even pages, odd
pages, or both.

IE

4 Under Pages, click the Print list

down arrow

To open the Print Document dialog box.

Tell students that

they can also press the
shortcut key Ctrl+P.

219

Click the Print list down arrow

To close the Print list.

PR
EV

5 Under Orientation, observe that

the first option is selected

By default, the Print Document dialog box

matches the orientation you specified in the
Document Setup dialog box.

6 Click Cancel

To close the dialog box without printing.

7 Close My publication

Choose File, Close.

NOT FOR PRINTING OR INSTRUCTIONAL USE

220

PageMaker 7: Basic

Unit summary: Building publications

In this topic, you learned how to create a single-page publication and add text to it.
You also learned how to save publications.

Topic B

In this topic, you learned how to change the font, size, and type style of the text in a
publication.

Topic C

In this topic, you learned how to resize text blocks and add text to an existing text
block. You also learned how to move and rotate text blocks.

Topic D

In this topic, you examined the Print Document dialog box.

Independent practice activity

Topic A

IE

1 Create a single-page publication. Specify the document settings, as shown in

Exhibit 2-7.

2 Save the publication as My publication practice in the current unit folder.

3 Add a text block with the text About Outlander Spices on the upper region of the
page (below the upper margin).
4 Change the font of the text to Arial and size to 18.
5 Apply the Bold type style.

PR
EV

6 Add a text block anywhere in the page with text Outlander Spices 2003-2004. All
rights reserved.
7 Resize both text blocks to fit the text length.

8 Rotate the copyright information text block 90 degrees by using the lower-left
corner as the base point.
9 Type contact details, as shown in Exhibit 2-8, in a single text block at the lower
region of the page and resize the text block to fit the text length.

10 Position the text blocks, as shown in Exhibit 2-9.

11 Update and close the publication.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building publications

221

IE

Tell students that the

Compose to printer list
might vary based on the
printer installed in their
computer.

Exhibit 2-7: The Document Setup dialog box after step 1 of the Independent Practice
Activity

PR
EV

Exhibit 2-8: The text in the contact details text block after step 9 of the Independent
Practice Activity

Exhibit 2-9: The publication page after step 10 of the Independent Practice Activity

NOT FOR PRINTING OR INSTRUCTIONAL USE

PageMaker 7: Basic

PR
EV

IE

222

NOT FOR PRINTING OR INSTRUCTIONAL USE

31

Unit 3
Building multi-page publications

Unit time: 60 minutes

Complete this unit, and youll know how to:

IE

A Create multi-page publications.

B Manage text flow.

C Work with frames.

PR
EV

D Work with pages.

NOT FOR PRINTING OR INSTRUCTIONAL USE

32

PageMaker 7: Basic

Topic A: Creating multi-page publications

You use the measurements in the vertical and horizontal rulers to place elements
accurately at specific locations in a publication. PageMaker helps you choose different
measurement systems according to your needs.

Measurement systems

Explanation

There are five measurement systems in PageMaker: inches, inches decimal, millimeters,
picas, and ciceros. By default, PageMaker uses inches, but another commonly used
measurement system is picas. The picas measurement system uses the same
measurement (points) for both text and graphics. Here are some basic conversations:
Six picas is equal to one inch.

IE

One pica is equal to 12 points.

For example, you have a text block that is two inches wide and you change the
measurement system for the publication to picas. When you select the text block, the
Control palette will no longer show its width as two inches, but as 12 picas, or 12p.

PR
EV

You use the Preferences dialog box, as shown in Exhibit 3-1, to change the
measurement system. To open the Preferences dialog box, choose File, Preferences,
General or press Ctrl+K. If you change the measurements when there are no documents
open, PageMaker makes the new measurement system the default measurement system
for all documents. If you change the measurements while a document is open, then only
that document uses the new measurement system.
To change the measurement system:
1 Choose File, Preferences, General to open the Preferences dialog box.
2 From the Measurements in list, select a new measurement.
3 From the Vertical ruler list, select a new measurement.
4 Click OK.

Exhibit 3-1: The Preferences dialog box

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building multi-page publications

Do it!

A-1:

Setting the measurement system

Heres how

Heres why

1 Choose File, Preferences,

General

2 From the Measurements in list,

select Picas

To open the Preferences dialog box.

Tell students that

they can also press Ctrl+K
to open the Preferences
dialog box.

33

3 From the Vertical ruler list, select

Picas

To set the vertical ruler to measure in picas.

Now both the vertical and horizontal rulers will

measure in picas.

PR
EV

IE

4 Click OK

To change the measurement system to picas.

NOT FOR PRINTING OR INSTRUCTIONAL USE

34

PageMaker 7: Basic

Document Setup for multi-page publications

You use the Document Setup dialog box, as shown in Exhibit 3-2, to specify the
document attributes. For example, check the Double-sided check box and the
publication will have double-sided pages. When you do this, the Facing pages check
box is available and selected. When you use double-sided pages, PageMaker replaces
left and right margins with inside and outside margins. To specify the number of pages
in the publication, enter a number in the Number of pages box.

IE

Explanation

PR
EV

Exhibit 3-2: The Document Setup dialog box for a multi-page publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building multi-page publications

Do it!

A-2:

Adjusting the Document Setup options for multi-page

publications

1 Choose File, New

2 In the Page size list, verify that
Letter is selected
3 Next to Options, verify that
Double-sided is checked

To open the Document Setup dialog box.

To set the page size as Letter.

Youll create a double-sided publication. In

double-sided publications, inside and outside
margins replace left and right margins.
To view the facing pages together on the screen.

IE

Next to Options, verify that

Facing pages is checked

Heres why

Heres how

4 In the Number of pages box,

enter 5

Youll create a publication that has five pages.

5 Under Margins, in the Inside box,

enter 3p6

To set the inside margin at three picas and six

points from the inside edge of the page. Six
picas is equal to one inch and one pica is equal
to 12 points. In this case, 3p6 is slightly more
than half an inch.

Under Margins, in the Outside

box, enter 3p6

To set the outside margin at three picas and six

points from the outside edge of the page.

PR
EV

Explain the points and

picas measurement
system to students.

35

Set the Top and Bottom margins

to 3p6 each

Tell students to select the

printer installed on their
computers.

6 From the Target output resolution

list, select 600

To set the output resolution to 600 dpi.

7 From the Compose to printer list,

select a printer

If necessary.

8 Click OK

To close the dialog box and create the

publication. Only the first page appears in the
window because it does not have any facing
page.

9 Maximize the publication window

If necessary.

10 Move to the second page

(Click the page 2 icon.) Both the second and

third pages appear on the screen as facing pages.

11 Save the publication as

(Choose File, Save As.) In the current unit

folder.

My booklet

NOT FOR PRINTING OR INSTRUCTIONAL USE

36

PageMaker 7: Basic

Topic B: Managing text flow

In publications such as magazines and newsletters, you might want to place text in a
page across multiple columns and at specific locations. To do this, you use columns and
ruler guides to manage the text flow in a page. Ruler guides are the nonprinting lines
that help you align elements at specific locations on a page.

Explanation

Column guides

IE

Instead of typing, you can import text from other applications into a PageMaker
publication. After importing text, you then manage the text flow manually or by using
the Autoflow feature. You can balance the text length across multiple columns. If
related text flows onto another page, you can add continuation notices, which help to
find the next or previous section.

You use the Column Guides dialog box, as shown in Exhibit 3-3, to add columns to a
page. In this dialog box, you specify the number of columns you want on a page and the
space between them. You can also specify a different number of columns for left and
right pages. When you add columns to a page, PageMaker adds column guides on that
page.

PR
EV

To create column guides on a page:

1 Choose Layout, Column Guides to open the Column Guides dialog box.
2 Check Set left and right pages separately if you want a different number of
columns in left and right facing pages.
3 Specify the number of columns. You can set a maximum of 20 columns on a
single page.
4 Specify the space between columns.
5 Click OK.
Once column guides have been placed, you can move the guides by dragging them to
the new location.

Exhibit 3-3: The Column Guides dialog box

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building multi-page publications

Do it!

B-1:

37

Adding column guides

Heres how

Heres why

1 Choose Layout,
2 Check Set left and right
pages separately

3 Under Right, in the Number of

columns box, enter 2

Column Guides

To open the Column Guides dialog box. Youll

add columns to the publication.
(Both text boxes are replaced with Left and
Right text boxes.) Youll set a different number
of columns for the left (page 2) and right (page
3) pages.
To create two columns on the third page.

(As shown in Exhibit 3-3.) To set the space

between each column to 0p6 picas.

5 Click OK

To close the dialog box and add column guides

to the third page.

IE

4 Under Right, in the Space

between columns box, enter 0p6

6 Move to the fourth page

7 Open the Column Guides dialog

box

(Choose Layout, Column Guides.) Youll add

columns to the fourth and fifth pages.

PR
EV

8 In the Number of columns box,

enter 2
In the Space between columns
box, enter 0p6
Click OK

To add column guides to the fourth and fifth

pages.

9 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

38

PageMaker 7: Basic

Ruler guides
You use the Pointer tool to place ruler guides on a page. Ruler guides are helpful for
placing text blocks and other objects on the page. You can create both vertical and
horizontal ruler guides. To create a ruler guide:
1 Click the Pointer tool.
2 Point to a ruler.
3 Drag the pointer to a location on a page.

Explanation

You remove a ruler guide by dragging it off the page or onto the ruler. You can remove
all the ruler guides on a page by choosing View, Clear Ruler Guides.

B-2:

Adding and removing ruler guides

Heres how

Tell students to point

anywhere on the
horizontal ruler.

1 Choose Window, Hide Tools

To hide the toolbox.

2 Point to the horizontal ruler

(The horizontal ruler is on the upper region of

the publication window.) Youll create a
horizontal ruler guide.

Drag the pointer down vertically

to 12p in the vertical ruler, as
shown

PR
EV

If the Control palette is

displayed, tell students to
watch the Y box. Tell them
they can watch this box to
ensure the ruler guide is in
the exact location before
releasing.

Heres why

IE

Do it!

To create a horizontal ruler guide at 12p.

Horizontal ruler guides appear on both the left
and right pages.

Tell students to point

anywhere on the vertical
ruler.
It will be displayed as
42p in the Control
palette.

3 Create a horizontal ruler guide at

18p

Point to the horizontal ruler and drag the pointer

down vertically to 18p on the vertical ruler.

4 Point to the vertical ruler

(The vertical ruler is on the left side of the

publication window.) Youll create vertical ruler
guides in the publication.

Drag to 42p on the horizontal

ruler on the fourth page, as shown

To create a vertical ruler guide.

It will be displayed as 9p
in the Control palette.

5 Create a vertical ruler guide at 9p

in the fourth page

Point to the vertical ruler and drag the pointer to

9p on the horizontal ruler on the fourth page.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building multi-page publications

39

Youll create ruler guides in this page.

6 Move to the second page

Create horizontal ruler guides at
12p and 18p
Create vertical ruler guides on the
second page at 42p and 9p
7 Create horizontal ruler guides at
12p and 18p on the first page
8 Move to the second page

It will be displayed as
42p and 9p in the
Control palette.

Youll remove this ruler guide.

IE

9 Point to the horizontal ruler guide

at 12p
Drag the ruler guide to the
horizontal ruler, as shown

PR
EV

You can remove a ruler guide by dragging it off

the page or onto the ruler.

10 Move to the first page

Choose View,

Clear Ruler Guides

11 Display the toolbox

Youll remove the ruler guides in this page.

To remove the ruler guides. Both the ruler guides
in the page disappear. This command is applied
only to this page; the ruler guides on the other
pages have not been removed.
Choose Window, Show Tools.

12 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

310

PageMaker 7: Basic

Placing text
You import text to a publication from other applications by using the Place dialog box,
as shown in Exhibit 3-4. You can import text to a new or an existing text block in a
publication. While importing text, you can retain the format settings of the source file or
you can import just the text without the formatting.

PR
EV

IE

Explanation

Exhibit 3-4: The Place dialog box

To open the Place dialog box, click the Place button on the toolbar or choose File,
Place. You can also press the shortcut key Ctrl+D to open the Place dialog box. To
place text into a publication from another application:
1 Choose File, Place to open the Place dialog box.
2 Select the file to import.
3 Click Open. The pointer changes to a loaded text icon.
4 Click at the location on the page where you want to place the text.

Text flow

Text that youve placed might not fit in one column. When the text is longer than the
text block, the windowshade handle at the lower boundary of the text block changes to
red. If you click this handle, the pointer changes to a loaded text icon. You can then
click on a column on the same page or on any other page to place the remaining text.
When you place text of a single text block into different text blocks, a plus (+) sign
appears at the lower windowshade handle of the first text block and the upper
windowshade handle of the second text block, as shown in Exhibit 3-5. This indicates
that the text in these blocks is connected and part of the same story.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building multi-page publications

311

PR
EV

IE

The plus (+) sign at the upper

windowshade handle of the
second text block

The plus (+) sign at the lower

windowshade handle of the first
text block

Exhibit 3-5: The sample text blocks showing the plus (+) signs, indicating that text
blocks are connected
When you place text as a new story, it appears in a separate text block. You can also
import text as part of an existing text block. To do so, place the insertion point at the
end of the text. Then, in the Place dialog box, select the Inserting text option instead of
the As new story option.

NOT FOR PRINTING OR INSTRUCTIONAL USE

312

PageMaker 7: Basic

Do it!

B-3:

Placing text in a publication

Heres how

Heres why

2 Click

(The Place button is on the toolbar.) To open the

Place dialog box.

3 Select Spices

(As shown in Exhibit 3-4.) From the current unit

folder.

4 Under Place, observe that As new

story is selected

Youll import text as a new story.

Under Options, verify that

Convert quotes is checked

Youll convert the quotes of the source file.

Under Options, verify that Retain

format is checked

Youll retain the text format of the source file.

5 Click Open
6 Observe the pointer

IE

Tell students that when

they check this option,
PageMaker will convert
the question marks and
apostrophes in the source
file to typographers
question marks and
apostrophes.

1 Move to the fifth page

PR
EV

The pointer changes to a loaded text icon.

Help students to
distinguish between
column guides and ruler
guides.

7 Click on the fifth page, as shown

(On the fifth page, click at the intersection of the

left column guide and the horizontal ruler guide
at 18p.) To start placing text in the first column.

If the lower boundary of

the text block is not
visible, tell students to
move the Control palette
to a different location.

8 Observe the windowshade handle

at the lower boundary of the text
block

The handle is red, indicating that the text is not

complete in the first column.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building multi-page publications

313

The pointer changes to a loaded text icon.

9 Click the red colored handle

Click in the beginning of the

second column on page 5

IE

To place the remaining text in the second

column.

10 Observe the upper windowshade

handle of the text block in the
second column
Click the text block in the first
column and observe the lower
windowshade handle

A plus sign appears inside the handle.

A plus sign appears. This indicates that these

two text blocks are related to each other.

PR
EV

11 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

314

PageMaker 7: Basic

Autoflow feature

Do it!

You place text automatically across columns by using the Autoflow feature. To make
the text flow automatically, choose Layout, Autoflow before opening the Place dialog
box. You can also use the Autoflow feature by pressing the Ctrl key while clicking the
loaded text icon on a page.

B-4:

Using the Autoflow feature

Heres how

Heres why

Youll import text to this page.

2 Open the Place dialog box

Click the Place button on the toolbar.

Click Open
3 Press c

IE

1 Move to the third page

Select All spices

Tell students not to

release the Ctrl key.

Explanation

To close the dialog box and open the file All

spices for importing.

(The pointer changes its shape.) To place text by

using the Autoflow feature.
(While pressing the Ctrl key.)

PR
EV

On the third page, click in the first

column at the 18p vertical ruler
guide

4 Observe the third and fourth pages

The text automatically flows to the second

column of the third page and then to the first
column of the fourth page.

5 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building multi-page publications

315

Balancing columns
If the contents of a file flow into multiple columns, you can balance the text length to
flow text equally in each column. You can balance text across columns by using the
Balance Columns dialog box, as shown in Exhibit 3-6.

Explanation

IE

Exhibit 3-6: The Balance columns dialog box

PR
EV

To balance text across columns:

1 Select the text blocks in the columns.
2 Choose Utilities, Plug-ins, Balance Columns to open the Balance columns dialog
box.
3 Select an alignment option.
4 Select an option for adding leftover lines. (When you balance text that has an
odd number of lines, this option helps you to place the extra line in the left or
right column.)
5 Click OK.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Do it!

PageMaker 7: Basic

B-5:

Balancing text across columns

Heres how

Heres why

1 Move to the third page

(If necessary.) Youll balance the text in this

page across columns.

Select the text blocks

Select the text block in the first column. Then

press the Shift key and select the text block in
the second column.

2 Choose Utilities, Plug-ins,

Balance Columns

To open the Balance columns dialog box.

IE

3 Under Alignment, verify that

upper alignment is selected

316

Youll balance the columns from the upper

region.

4 Under Add leftover lines, verify

that left option is selected

When you are balancing text, if there is an extra

line it will be placed in the left column.
To close the dialog box and balance the text
across columns.

PR
EV

5 Click OK

6 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building multi-page publications

317

Continuation notices
When you import a large amount of text from a file into multiple columns, the text in
each column appears as a separate text block. These text blocks are related to each other
as part of the same story. To make this connection apparent to readers, you can add
continuation notices before and after these text blocks to give information about the
previous or next block.

Explanation

IE

You use the Continuation notice dialog box, as shown in Exhibit 3-7, to add
continuation notices. When you add a notice before a text block, the first line in that text
block is moved one line down and the continuation notice is added above it in a separate
text block. When you add a notice at the lower end of a text block, the last line is moved
to the connected block and the continuation notice is added below it in a separate text
block.

Exhibit 3-7: The Continuation notice dialog box

PR
EV

To add a continuation notice:

1 Select the text block to which you want to add a continuation notice.
2 Choose Utilities, Plug-ins, Add contd line to open the Continuation notice
dialog box.
3 Specify the location of the continuation notice.
4 Click OK.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Do it!

PageMaker 7: Basic

B-6:

Adding a continuation notice to a text block

Heres how

Heres why

1 Select the text block in the second

column of the third page

Youll add a continuation notice to this text

block.

2 Choose Utilities, Plug-ins,

To open the Continuation notice dialog box.

Add contd line

318

(As shown in Exhibit 3-7.) Youll add the

continuation notice at the bottom of the text.

4 Click OK

To close the dialog box and add the continuation

notice.

IE

3 Select Bottom of textblock

5 Switch to Actual Size view

6 Observe the continuation notice

The last line of the text moves to the first

column in the next page and the continuation
notice text block appears at the bottom of the
text block.

PR
EV

7 Switch to Fit in Window view

8 Update and close the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building multi-page publications

319

Topic C: Working with frames

You might want to place certain information in a placeholder to provide structure and
flexibility for your publication. You use frames as placeholders for text and other types
of content. Unlike text blocks, frames can have any shape and can have color applied.

Creating frames

Explanation

You use different frame tools, such as the Rectangle frame, Ellipse frame, and Polygon
frame in the toolbox to create frames of different shapes.

PR
EV

IE

To create a frame, click a frame tool in the toolbox. Then point to a location in the page
and drag to draw the frame.

NOT FOR PRINTING OR INSTRUCTIONAL USE

PageMaker 7: Basic

Do it!

C-1:

Creating a frame

Heres how
Tell students that if a
message box appears,
indicating that the target
printer cannot be loaded,
click Continue to open the
file.

Heres why
From the current unit folder.

1 Open Frames
Maximize the publication window
2 Save the publication as
My frames

3 Move to the third page

5 Drag as shown

IE

Tell students that they will

resize the frame and place
it at the needed position
on the page in a later
activity.

If necessary.

To view the Pasteboard area on the right side of

page 3.

Scroll to the right

4 Click

320

(The Rectangle frame tool is in the toolbox.)

Youll draw a rectangular frame.

PR
EV

(In the Pasteboard.) You can create a frame of

any size.

6 Create a rectangular frame in the

first column of the second page,
as shown

Create the frame so that the top and bottom align

with the horizontal ruler guides at 18p and 36p.
The sides should align with the vertical ruler
guide at 41p and the right column guide.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building multi-page publications

321

7 Create three more rectangle

frames on the second page, as
shown

IE

Create a frame below the first frame so that the

sides align with the vertical ruler guide at 41p of
the right column guide. The top and bottom
should align with the horizontal ruler guides at
36p and 54p. Then, draw two frames in the
second column to match to the frames in the first
column.

PR
EV

8 Update the publication

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PageMaker 7: Basic

Modifying frames
After creating a frame, you can resize and reposition it. You resize a frame by dragging
its handles. To move a frame, point to the frame and drag it to a new location. You can
also change the stroke of a frame. Stroke is the width of the borderlines of frames and
drawing objects. To change the stroke of a frame, choose Element, Stroke and then
choose the style you want.

Explanation

Control palette options

Do it!

C-2:

IE

You can use the Control palette to move, resize, and rotate frames. In the Control
palette, in the proxy, click the reference point that you want to make the base point. You
move a frame by entering X and Y positions in the respective boxes. You resize a frame
by entering the height and width values in the W and H boxes. To rotate a frame, enter
the angle in the Rotating option box.

Modifying a frame

Heres how
1 Click the Pointer tool

Heres why

PR
EV

2 Point to the frame on the

Pasteboard

3 Drag the frame to the third page,

as shown

Youll place this frame on this page.

4 Drag as shown

(To resize the frame.) Drag the lower-right

corner handle to the intersection of the
horizontal ruler guide at 18p and the vertical
ruler guide at 41p.

5 In the Control palette, in the

proxy, click the lower-right
reference point

(If necessary.) To set the lower-right point of the

frame as the base point.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building multi-page publications

To resize the width of the frame.

In the Control palette, in the H

box, enter 6

To resize the height of the frame.

In the Control palette, in the X

box, enter 41
In the Control palette, in the Y
box, enter 18

6 In the Control palette, in the W

box, enter 31

323

(If necessary.) To change the X position of the

frame.
(If necessary.) To change the Y position of the
frame.
To apply the settings.

7 Click

The frame is resized according to the new

settings.

IE

8 Observe the frame

9 Verify that the frame on the third

page is selected

PR
EV

10 Choose Element, Stroke, 4pt

To change the stroke of the frame. Stroke is the

width of the border of the frame.

11 Update the publication

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324

PageMaker 7: Basic

Colors palette
You use the Colors palette, as shown in Exhibit 3-8, to apply colors to a frame. To fill a
frame with a color, select the frame, click the Fill button in the Colors palette, and select
a color from the list. You use the Stroke button to apply a color to the stroke of a frame.
You use the Fill and Stroke button to apply the same color to both the fill area and
stroke of the frame. The shape and color of these buttons change according to the
selected object.

PR
EV

Stroke button

Fill and Stroke button

IE

Fill button

Explanation

Exhibit 3-8: The Colors palette

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building multi-page publications

Do it!

C-3:

Applying color to a frame

Heres how
1 Choose Window,
Show Colors

2 On the second page, select the

top-left frame

To open the Colors palette. You use this palette

to apply colors to a frame.

IE

From the list, select Yellow

From the Tint list, select 5%

4 Click

Youll apply color to this frame.

(If necessary.) The Fill button is on the Colors

palette. Youll fill the frame with a color.

3 Click
Tell students to maximize
the Colors palette, if
necessary.

Heres why

Tell students that

they can also press Ctrl+J
to open the Colors palette.

325

Select None

To reduce the tint of the color.

(The Stroke button is in the Colors palette.)
Youll apply a different color to the borders of
the frame.
To change the stroke color to None.
Select the frame. Click the Fill button and, from
the list, select Yellow. Then from the Tint list,
select 5%.

6 Change the stroke color of the

other frames to None

Select the frame. Click the Stroke button and,

from the list, select None.

7 Close the Colors palette

Choose Window, Hide Colors.

PR
EV

5 Apply yellow color to the other

frames on the second page with a
tint of 5%

8 Update the publication

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326

PageMaker 7: Basic

Adding text to frames

Do it!

You can type text in a frame by clicking the Text tool and placing the pointer inside the
frame. The text you type in a frame becomes a part of it. If you resize or move that
frame, the text is also resized or moved.

C-4:

Adding text in a frame

Heres how

Explanation

Heres why

Youll add text in a frame.

2 Click inside the frame on the third

page

To place the insertion point in the frame. Youll

add text to this frame.

IE

1 Click the Text tool

3 Switch to Actual Size view

4 Enter Our hot spices

5 Select Our hot spices

Change the font size to 18

PR
EV

Deselect the text

In the Control palette, from the Type-size list,

select 18.

6 Switch to Fit in Window view

7 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building multi-page publications

327

Attaching text to frames

Explanation

Instead of typing text in a frame, you can attach an existing text block to it. You control
the flow of the attached text in a frame by changing the options in the Frame Options
dialog box.

Frame Options dialog box

To attach a text block to a frame:

1 Click the Pointer tool.
2 Select both the text block and the frame.
3 Choose Element, Frame, Attach Content.

PR
EV

IE

You use the Frame Options dialog box, as shown in Exhibit 3-9, to set the text
alignment in a frame. You can also specify the inset positions of text from each side of
the frame. Inset position is the space between the side of a frame and the attached text.

Exhibit 3-9: The Frame Options dialog box

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328

PageMaker 7: Basic

Do it!

C-5:

Attaching text to a frame

Heres how

Heres why

1 Click the Pointer tool

Youll attach text to this frame.

3 Click

(The Frame Options button is on the toolbar.) To

open the Frame Options dialog box.

4 From the Horizontal alignment

list, select Center

To set the horizontal alignment of text as Center.

5 Under Inset, in the Top box,

enter 2

To set the upper inset position as 2p. When you

set the inset position, the frame attaches text
only after that specified measurement.

IE

2 On the second page, select the

top-left frame

Under Inset, in the Bottom box,

enter 2
6 Click OK

To close the dialog box and apply the settings to

the frame.
Select all three frames. Open the Frame Options
dialog box. Enter 2 in the Top and Bottom
boxes; from the Horizontal alignment list, select
Center and click OK.

PR
EV

7 Change the upper and lower inset

positions of the other three frames
to 2 and the horizontal alignment
to Center

To set the lower inset position as 2p.

8 On the second page, select the

top-left frame

Tell students not to

release the Shift key.

Press s

Youll select the frame and the text block

together.

On the third page, select the

Cinnamon text block

(While pressing the Shift key.) Youll attach this

text to the frame.

Release s

Tell students that

they can also press Ctrl+F
to attach the text to the
frame.

9 Choose Element, Frame,

Attach Content

10 Attach the Nutmeg text block to

the top right frame on the second
page

To attach the text to the frame. The text flows

into the frame.
Select the frame and the text block. Then choose
Element, Frame, Attach Content.

Attach the Bay leaf text block to

the bottom left frame and the
Coriander text block to the bottom
right frame

11 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building multi-page publications

329

Replacing frame contents

To replace the contents of a frame:
1 Select the frame.
2 Open the Place dialog box.
3 Select the file. Verify that in the Place dialog box, the Replacing frames content
option is selected. This indicates that the contents of the file will replace the text
in the frame.
4 Click Open to replace the contents.

Do it!

C-6:

Explanation

Replacing the contents of a frame

Heres how

Youll replace the contents of this frame.

IE

1 Select the frame with the text

Coriander

Heres why

2 Open the Place dialog box

3 Select Clove

From the current unit folder.

4 Under Place, verify that Replacing

frames content is selected

PR
EV

5 Click Open

To replace the entire contents of the frame. The

frame now contains text related to Clove.

6 Update the publication

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330

PageMaker 7: Basic

Topic D: Working with pages

As you work with multi-page publications, you can move easily from one page to
another. You can add or remove pages in a publication. You can also add page numbers
to a publication.

Explanation

Moving between pages

IE

You use the Go to Page dialog box, as shown in Exhibit 3-10, to move to a specific page
in a multi-page publication. To move to a specific page:
1 Choose Layout, Go to Page to open the Go to Page dialog box.
2 In the Page number box, enter the page number you want to move to.
3 Click OK.
You can also press Alt+Ctrl+G to open the Go to Page dialog box.

PR
EV

Exhibit 3-10: The Go to Page dialog box

Do it!

D-1:

Moving to a specific page

Heres how

Tell students that

they can also press
Alt+Ctrl+G to open the Go
to Page dialog box.

Heres why

1 Choose Layout, Go to Page

To open the Go to Page dialog box.

2 In the Page number box, enter 4

Youll move to the fourth page.

3 Click OK

To close the dialog box and move to the fourth

page.

4 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building multi-page publications

331

Inserting pages
You use the Insert Pages dialog box, as shown in Exhibit 3-11, to insert pages after,
before, or between the current pages in a publication. To open the Insert Pages dialog
box, choose Layout, Insert Pages or click the Insert Pages button on the toolbar. You
can insert a page at the end of the publication by pressing the shortcut key
Ctrl+Alt+Shift+G.

Explanation

IE

To insert pages in a publication:

1 Click the Insert Pages button on the toolbar to open the Insert Pages dialog box.
2 In the Insert box, enter the number of pages you want to insert.
3 Select an option from the page(s) list to insert pages before, after, or between the
current page.
4 Click Insert.

PR
EV

Exhibit 3-11: The Insert Pages dialog box

Do it!

D-2:

Inserting a page

Heres how

Heres why

1 Click

(The Insert Pages button is on the toolbar.) To

open the Insert Pages dialog box.

2 In the Insert box, enter 1

Youll insert one page.

3 In the page(s) list, verify that after

is selected

You can insert pages before, after, or between

the current pages. By default, after is selected.

4 Click Insert

To close the dialog box and insert a page.

5 Observe the window

The publication now has five pages.

6 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

332

PageMaker 7: Basic

Removing pages
You use the Remove Pages dialog box, as shown in Exhibit 3-12, to remove pages from
a publication. To open the Remove Pages dialog box, click the Remove Pages button on
the toolbar or choose Layout, Remove Pages. When you delete a page, PageMaker also
deletes the contents of that page. You can move the page elements to the Pasteboard to
prevent data loss before deleting a page.

Explanation

IE

To remove pages:
1 Click the Remove Pages button to open the Remove Pages dialog box.
2 In the Remove page(s) box, enter the page number from which you want to start
removing.
3 In the through box, enter the page number up to which you want to remove.
4 Click OK.

Exhibit 3-12: The Remove Pages dialog box

Do it!

D-3:

Removing a page

Heres why

PR
EV

Heres how
1 Click

(The Remove Pages button is on the toolbar.) To

open the Remove Pages dialog box.

2 In the Remove page(s) box,

enter 3

Youll start removing pages from page 3.

3 In the through box,

enter 3

Youll remove only page 3. When you enter a

value in the through box, PageMaker will
remove pages starting from the page number
entered in the Remove page(s) box until the
page number entered in the through box.

4 Click OK

A message box appears, prompting you to

confirm the deletion.

5 Click OK

To remove the page.

Observe the window

The third page is removed and only four pages

remain in the publication.

6 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building multi-page publications

333

Page numbers
Explanation

If you have a publication with multiple pages, it is a good idea to add page numbers to
easily identify different pages. You can insert page numbers in each page or in the
master pages.

Master pages

To add a page number:

1 Click the Text tool.
2 Place the insertion point where you want to insert the page number.
3 Press Alt+Ctrl+P. PageMaker converts this keystroke to the corresponding page
number.

PR
EV

IE

You use the master pages to place elements, which are common to all the pages in a
publication. When you place an element on the master page, it is applied to each page of
the publication automatically. You click the Master pages icon on the lower left corner
of the publication window to view the master pages.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Do it!

PageMaker 7: Basic

D-4:

Inserting page numbers

Heres how

Heres why

1 Click the left master page icon, as

shown

334

The left master page icon is on the lower left

corner of the publication window.

2 Switch to Actual Size view

Youll add text in the master page.

3 Click the Text tool

IE

Place the insertion point in the left

master page, as shown

Youll add a page number here.

The text LM appears. Left side pages will

convert this text to the correct page numbers.

PR
EV

Press a + c + P
4 Resize the textbox, as shown

5 Place the insertion point in the

right master page

Scroll to the right.

6 Press a + c + P

The text RM appears. The right side pages

will convert this text to the correct page
numbers.

7 Resize and position the text block,

as shown

NOT FOR PRINTING OR INSTRUCTIONAL USE

Building multi-page publications

335

8 View the second page

To view the page numbers.

Switch to Actual Size view

Have students observe

the page numbers on
pages 1 and 4.

Observe the page number in the

third page

Page number 3 appears. Page numbers change

automatically from one page to another.

PR
EV

IE

10 Update and close the publication

Page number 2 appears on the page.

9 Observe the page number at the

lower region of the page

NOT FOR PRINTING OR INSTRUCTIONAL USE

336

PageMaker 7: Basic

Unit summary: Building multi-page publications

In this topic, you learned how to change the measurement system. You also learned
how to create a multi-page publication.

Topic B

In this topic, you learned how to add column guides and ruler guides. You also learned
how to place text manually and by using the Autoflow feature. You learned how to
balance text across columns and add a continuation notice.

Topic C

In this topic, you learned how to create and modify frames and how to add and attach
text to a frame.

Topic D

In this topic, you learned how to insert and remove pages and how to add page
numbers.

IE

Independent practice activity

Topic A

1 Create a multi-page publication with four pages. (Hint: Set page size as Letter and
all the margins as 4 picas. Also, set the publication to be double-sided with facing
pages.)
2 Save the publication as My booklet practice in the current unit folder.

3 Add two columns on the second and third pages with the space between columns of
0p6.

PR
EV

4 Add horizontal ruler guides on pages 2 and 3 at 12p and 18p. Add vertical ruler
guides on the second page at 42p and 9p.

5 Place the contents of the file Our spices on the second page in the left column, as
shown in Exhibit 3-13.
6 Place the remaining text in the second column, as shown in Exhibit 3-14.
7 Balance the text in the columns of the second page. (Hint: Balance the text at the
upper regions of the columns with any leftover lines in the right column.)
8 Create a rectangular frame of any size anywhere on the fourth page.
9 Change the fill color to yellow with a tint of 30%. Close the Colors palette.

10 Change the X position to -25p and Y position to 35p with center as the base point.
Change the width to 22p and the height to 32p. (Hint: Before changing the values,
click the middle reference point in the Proxy in the Control palette.)

11 Create a text block anywhere on the fourth page with the text We are planning to
expand our business.
12 Attach the text block to the frame.

13 Replace the contents of the frame with the file Initiatives.

14 Insert a page after the fourth page.
15 Remove the third page.

16 Update and close the publication.

NOT FOR PRINTING OR INSTRUCTIONAL USE

337

IE

Building multi-page publications

PR
EV

Exhibit 3-13: The left column after step 5 of the Independent Practice Activity

Exhibit 3-14: The right column after step 6 of the Independent Practice Activity

NOT FOR PRINTING OR INSTRUCTIONAL USE

PageMaker 7: Basic

PR
EV

IE

338

NOT FOR PRINTING OR INSTRUCTIONAL USE

41

Unit 4
Including objects and graphics

Unit time: 60 minutes

Complete this unit, and youll know how to:

A Create, rotate, move, resize, and delete

IE

drawing objects.

B Apply a color to the fill area and to the

stroke of an object.

C Import graphics, move and resize them,

and create inline graphics.

D Wrap text around graphics and use custom-

PR
EV

shaped wrapping.

E Create a data source and merge text and

graphics into a PageMaker publication.

NOT FOR PRINTING OR INSTRUCTIONAL USE

42

PageMaker 7: Basic

Topic A: Including drawing objects

You can include drawing objects such as rectangles, ovals, lines, and polygons in
publications. After you add drawing objects to a publication, you can rotate, resize, and
move them. You can also delete drawing objects.

Explanation

Drawing tools

Polygon tool

IE

You create drawing objects by using the drawing tools, such as Line, Constrained line,
Rectangle, Ellipse, and Polygon, in the toolbox. To create a drawing object:
1 Click the drawing tool you want to use.
2 Place the insertion point at the location where you want to begin drawing.
3 Drag until the drawing object reaches the size and shape you need.
4 Release the mouse button to finish the drawing.

PR
EV

In PageMaker, the Polygon tool creates a polygon that has six sides by default. You
change the default polygon settings by using the Polygon Settings dialog box, as shown
in Exhibit 4-1. To change the polygon settings:
1 Double-click the Polygon tool or choose Element, Polygon Settings to open the
Polygon Settings dialog box.
2 In the Number of sides box, enter the number of sides you want.
3 In the Star inset box, enter a percentage value between 0 and 100. The star inset
position is the inset degree of sides to form a star.
4 Click OK.

Exhibit 4-1: The Polygon Settings dialog box

Do it!

A-1:

Using drawing tools

Heres how

1 Open Graphics

Maximize the publication window

2 Save the publication as

Heres why
(From the current unit folder.) Youll create
different drawing objects in this file.
If necessary.

In the current unit folder.

My graphics

3 Click

(The Rectangle tool is in the toolbox.) Youll

create a rectangle. The pointer changes to a
crosshair.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Including objects and graphics

4 Point to the Pasteboard
5 Drag as shown

Tell students to point

anywhere on the
Pasteboard.

43

To draw a rectangle. Draw a rectangle of any

size.

6 Double-click

8 Press t

Now, under Preview, a triangle appears.

Observe the Star inset box

By default, the star inset value is zero.

Click OK

To close the dialog box and set the number of

sides of the polygon to 3.

9 Draw a triangle on the Pasteboard

PR
EV

Ask students to enter a

value in the Star inset box
and press the Tab key to
see the effect of changing
the star inset value. Then
ask them to reset the
value to zero.

Youll draw polygons that have three sides

(triangles).

IE

7 In the Number of sides box,

enter 3

(The Polygon tool is in the toolbox.) To open

the Polygon Settings dialog box. Youll change
the default number of sides of a polygon.

Drag the pointer to draw a triangle. Draw a

triangle of any size.

10 Click

(The Constrained Line tool is in the toolbox.)

Youll draw a straight line on the Pasteboard.
You use the Constrained Line tool to draw
straight lines in vertical or horizontal directions.
You use the Line tool to draw straight lines in
any direction.

11 Draw a horizontal line on the

Pasteboard

Draw a line of any size.

12 Draw a vertical line on the

Pasteboard

Draw a line of any size.

13 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

44

PageMaker 7: Basic

Duplicating objects
You can duplicate an object by copying and pasting it. To create a duplicate of an
object:
1 Select the object.
2 Choose Edit, Copy or press Ctrl+C to copy the object.
3 Choose Edit, Paste or press Ctrl+V to paste the object.

Explanation

When you create a duplicate of an object, the new object inherits all the attributes of the
original object, such as height, width, and color. Because of this, it is more efficient to
create one object with all the specifications and then to make copies.

A-2:

Duplicating an object

Heres how
1 Click the Pointer tool

2 Click a border of the rectangle

To select the rectangle.

3 Choose Edit, Copy

To copy the object.

4 Choose Edit, Paste

5 Create one more duplicate of the

rectangle

To paste the object.

Choose Edit, Paste.

PR
EV

Tell students that the new

copy is not visible
because it is placed over
the first copy.

Heres why

IE

Do it!

6 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Including objects and graphics

45

Rotating and moving objects

Explanation

You rotate an object by using the Rotating tool in the toolbox. You can also rotate an
object by entering a value in the Rotating option box in the Control palette.

You use the Pointer tool to move an object to a new location. To move an object, first
select it. Then, point to the objects border and drag it to a new location. While pointing
to the object, do not point to any of the selection handles. If you point to a handle and
drag, the object will be resized instead of moved.
If you know precise coordinates, you can also use the X and Y boxes in the Control
palette to move an object.
Do it!

A-3:

Rotating and moving an object

Heres why

IE

Heres how
1 Select the first rectangle

Click a border of the rectangle to select it.

2 Click as shown

(In the Proxy in the Control palette.) To make

the lower-left corner reference point the base
point.

PR
EV

In the Control palette, in the

Rotating option box, enter 90

Click

Youll rotate the rectangle by 90 degrees.

(The Apply button is in the Control palette.) To
rotate the rectangle.

3 Rotate the triangle to 270 degrees

Select the triangle and in the Control palette, in

the Rotating position box, enter 270. Then click
the Apply button.

4 Point to a border of the second

rectangle

Youll move this rectangle.

5 Drag as shown

Move the rectangle such that its left side aligns

with the left margin and the upper side aligns
with the upper edge of the page.

NOT FOR PRINTING OR INSTRUCTIONAL USE

46

PageMaker 7: Basic
6 Move the rotated rectangle to the
indicated position

Tell students that they

might need to scroll down.

IE

Move the rectangle such that the left side aligns

with the left edge of the page and the lower side
aligns with the lower edge.

PR
EV

7 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Including objects and graphics

47

Resizing objects
You resize an object by using the Pointer tool. To resize an object, select the object and
then drag one of its selection handles. You change the width by dragging a selection
handle on the vertical border. If you want to change the height, drag a selection handle
on the horizontal border. When you drag a corner selection handle, PageMaker changes
both the height and width.

Explanation

You can also resize an object by changing the width and height in the W and H boxes in
the Control palette.
Do it!

A-4:

Resizing an object

Heres how

IE

1 Select the rectangle at the upper

portion of the page

Heres why

Point as shown

PR
EV

2 Drag as shown

Drag the middle selection handle on the right

border until it reaches the right edge of the text.

3 Resize the height of the rectangle

4 Select the triangle

Drag the middle selection handle on the lower

border down until it reaches the horizontal ruler
guide at 18p.
Youll resize this triangle.

NOT FOR PRINTING OR INSTRUCTIONAL USE

48

PageMaker 7: Basic
5 In the Control palette, in the
Proxy, click the center reference
point

In the Control palette, in the H

box, enter 2

To change the height of the triangle.

Click

The Apply button is in the Control palette.

6 Select the rectangle at the lowerleft portion of the page

To change the width of the triangle.

Youll resize this rectangle.

IE

Tell students that they will

place the triangle at the
required position in a later
activity.

In the Control palette, in the W

box, enter 2

Change the width to 66p

In the Control palette, in the W box, enter 66

and click the Apply button.

Change the height to 6p

In the Control palette, in the H box, enter 6 and

click the Apply button.
To move the X position of the rectangle based
on the center point.

In the Control palette, in the Y

box, enter 33

To move the Y position of the rectangle based

on the center point.

PR
EV

7 In the Control palette, in the X

box, enter 3

Click the Apply button

8 Select the horizontal line in the

Pasteboard
Observe the Control palette

9 In the L box, enter 15

Tell students that they will

move the line to place it in
the required position in a
later activity.

Click

Youll resize the length of the line.

The L box replaces the W box. Because the

object is a line, the H box disappears.
To change the line length to 15p.
The Apply button is in the Control palette.

10 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Including objects and graphics

49

Deleting objects
Explanation

You can delete an object by selecting the object and pressing the Delete key.

Do it!

A-5:

Deleting an object

1 Select the rectangle in the

Pasteboard
2 Press d
3 Delete the vertical line

Youll delete this rectangle.

To delete this object.

Select the line and press Delete.

PR
EV

IE

4 Update the publication

Heres why

Heres how

NOT FOR PRINTING OR INSTRUCTIONAL USE

410

PageMaker 7: Basic

Topic B: Adding color to drawing objects

By default, a drawn objects fill color is None and the Stroke color is black. You can
add color to a publication by applying colors to an objects fill area and its stroke.

Apply a fill color

Explanation

You use the Colors palette to apply color to the fill area of an object. You can also
change the tint of the color.

Arranging objects

IE

To apply color to the fill area of an object:

1 Open the Colors palette.
2 Select the object.
3 Click the Fill button in the Colors palette.
4 Select a color from the Colors palette.
5 Select a tint from the Tint list in the Colors palette, if needed.

PR
EV

If you place an object over other objects and text, PageMaker arranges them in the order
you place them. When you apply a fill color to the object that is on top, the elements
behind it are hidden. You can arrange the order of objects by selecting an element;
choosing Element, Arrange; and then moving the item forward and back.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Including objects and graphics

Do it!

B-1:

Applying a fill color to an object

Heres how
1 Select the rectangle on the left of
the page

Youll apply a fill color to this object.

2 Open the Colors palette

Choose Window, Show Colors.

The Fill button is in the Colors palette.

3 Click

4 In the Colors palette, from the list,

select Red
In the Colors palette, from the
Tint list, select 60%

To apply a red fill to the rectangle.

To reduce the tint of the fill color.

IE

Tell students that the

boxes, which appear to
the right of the color
names, are related to the
color model and type.

Heres why

Ensure that students

select the rectangle over
the text Outlander Spices.

411

5 Observe the object

Now the rectangle hides the text behind it.

PageMaker arranges elements in the order you
place them.

6 Choose Element, Arrange,

To arrange the rectangle behind the text. Now

both the text and rectangle are visible.

Send to Back

PR
EV

7 Select the rectangle at the upper

portion of the page
8 Change the fill color to black

Send the rectangle to the back

Youll apply a fill color to this rectangle.

In the Colors palette, from the list, select Black.

(Choose Element, Arrange, Send to Back.) To
arrange the rectangle behind the text.

9 Change the fill color of the

triangle to Paper

10 Update the publication

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412

PageMaker 7: Basic

Stroke colors
Explanation

Stroke is the width of an objects border. You use the Stroke button in the Colors palette
to apply a color to the stroke of an object.

PR
EV

IE

To apply a color to the stroke of an object:

1 Open the Colors palette.
2 Select the object.
3 Click the Stroke button in the Colors palette.
4 Select a color from the Colors palette.
5 Select a tint from the Tint list in the Colors palette, if needed.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Including objects and graphics

Do it!

B-2:

413

Applying color to the stroke of an object

Heres how

Youll apply a stroke color to this rectangle.

1 Select the rectangle at the left of

the page

Heres why

The Stroke button is in the Colors palette.

2 Click
3 Change the color to None
4 Select the line on the Pasteboard
Change the stroke to yellow

Youll change the stroke color of this line.

Located on the Pasteboard.

IE

5 Select the triangle

In the Colors palette, from the list, select None.

Change the X position to 20p10

and Y position to 11p

On the Control palette, enter 20p10 in the X box

and 11 in the Y box. Then, click the Apply
button.

PR
EV

6 Place the horizontal line next to

the triangle, as shown

7 Close the Colors palette

8 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

414

PageMaker 7: Basic

Topic C: Adding graphics

When creating a publication, youll most likely have illustrations or graphics that youll
want to place at specific locations. You can easily import graphics from other
applications into PageMaker publications. Once an image is placed on a page, you can
move and resize the imported graphic. You can also create inline graphics within a text
block.

Graphic formats

Explanation

You can import graphic files in various formats. The different types of graphics formats
that you can import include:
BMP (Windows Bitmap)

IE

TIFF (Tagged Image File Format)

WMF (Windows Metafile)
EMF (Enhanced Metafile)

EPS (Encapsulated PostScript)

GIF (Graphics Interchange Format)

JPEG (Joint Photographic Experts Group)

PSD (Adobe Photoshop)

PR
EV

AI (Adobe Illustrator)

The type of graphic you import will depend on the application in which the graphic was
created and also on the method youll use to publish your publications. For example,
EPS and TIFF images are usually the best choices for high-resolution print documents.
JPEG and GIF will provide the best results if you are publishing your document to the
Web. You can also import native Photoshop or Illustrator files into PageMaker.
Exhibit 4-2 shows a sample page containing an imported graphic image.
You use the Place dialog box to import graphics into a publication. To import a graphic:
1 Open the Place dialog box.
2 Select the file you want to import.
3 Click Open.
4 Click the pointer at the location where you want to place the graphic.

NOT FOR PRINTING OR INSTRUCTIONAL USE

415

IE

Including objects and graphics

Exhibit 4-2: A page of a publication that contains an imported graphic

Do it!

C-1:

Importing a graphic

PR
EV

Heres how

1 Open the Place dialog box

Tell students that it is

important to monitor the
size of the graphics they
place in their publications,
as this will affect the size
of the publication file.
Tell students that the
pointer shape might vary
according to the file type
of the graphic.
Tell students to click
anywhere in the
Pasteboard.

Heres why

Click the Place button on the toolbar.

Select Spices cover

(From the current unit folder.) Youll import this

graphic. This is an EPS graphic.

Click Open

A message box appears, indicating the file size

and confirming the inclusion of the entire copy
of the file.

2 Click Yes

To import the entire file.

3 Observe the pointer

4 Click the Pasteboard

The shape of the pointer changes.

To place the graphic on the Pasteboard.

5 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

416

PageMaker 7: Basic

Moving and resizing graphics

You move graphics by using the Pointer tool. To move a graphic, point to it and drag it
to a new location. While moving the graphic, do not point to any of the selection
handles or the graphic will be resized. If you know the precise coordinates, you can also
use the X and Y boxes in the Control palette to move an object.

Explanation

PR
EV

IE

You resize a graphic by selecting it and then dragging its selection handles. If you want
to resize the height and width proportionally, drag a corner selection handle while
pressing the Shift key. You can also resize a graphic by entering the width and height in
the W and H boxes in the Control palette.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Including objects and graphics

Do it!

C-2:

417

Moving and resizing a graphic

1 Point to the image and drag, as

shown

Heres why

Heres how

(To move the image onto the page.) Place the

upper-left corner of the graphic at the
intersection of the rectangles.

3 Verify that the image is selected

Tell students not to
release the Shift key.

The image is currently larger than the page.

IE

2 Observe the screen

Youll resize this image.

4 Press s

PR
EV

5 Drag the lower-right corner

handle inward until the graphic
fits within the page borders

When you resize an image by pressing the Shift

key, both the height and width change
proportionally.

6 Verify that the image is selected

In the Control palette, in the
Proxy, click the lower-right
reference point

7 Change the width of the image to

48p

If necessary.

In the Control palette, in the W box, enter 48

and click the Apply button. When you change
the width, the height automatically changes
proportionally to maintain the original ratio of
width and height.

8 Change the X position to 51p and

Y position to 66p

On the Control palette, enter 51 in the X box and

66 in the Y box. Then, click the Apply button.

9 Send the image to back

Now all of the elements on the page are visible.

10 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

418

PageMaker 7: Basic

Inline graphics
You use inline graphics to place an image next to text. An inline graphic is any graphic
that you place inside a text block. When you change a text attribute in a text block, the
attributes of the inline graphic also change. You can convert any graphic in the
publication to an inline graphic.

Explanation

Do it!

C-3:

IE

To place a graphic as an inline graphic:

1 Click the Text tool.
2 Place the insertion point in the text block where you want to place the inline
graphic.
3 Open the Place dialog box.
4 Select the graphic file you want to place as an inline graphic.
5 Click Open.

Creating an inline graphic

Heres how

1 Move to the second page

Heres why

Youll add an inline graphic in this page.

Switch to Actual Size view

PR
EV

2 Place the insertion point, as shown

(Click the Text tool and then click in the text

block.) In the third line of the text block.

Press q

3 Open the Place dialog box

Select Inline graphic

4 Under Place, verify that As inline

graphic is selected

Click Open

(From the current unit folder.) Youll insert this

file as an inline graphic. This graphic is a TIFF
image.
When you place the insertion point within a text
block, PageMaker assumes that you want to
place the graphic as an inline graphic. If you
dont place the insertion point in a text block,
then PageMaker assumes you want to place the
graphic as an independent graphic.
To place the graphic in the file.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Including objects and graphics

419

5 Observe the text

The graphic appears as an inline graphic.

6 Click the Pointer tool

Select the inline graphic

To change the width of the inline graphic to 6p.

IE

7 In the Control palette, in the W

box, enter 5

Click on it.

In the Control palette, in the H

box, enter 1p3.2

To change the height of the inline graphic to

1p3.2

PR
EV

Click the Apply button

The width and height of the inline graphic

changes. You can resize an inline graphic as any
other graphic.

Deselect the graphic

8 Switch to Fit in Window view

9 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

420

PageMaker 7: Basic

Topic D: Arranging text around graphics

As you place text and graphics on a page, those elements might occasionally overlap.
You might also want to create special effects by arranging text around graphics. You
can address both of these issues by either using the default wrapping options or
customizing the wrapping options to fit your need.

Text wrap options

Explanation

To wrap text around an object, first select the object. Then, use the Text Wrap dialog
box, as shown in Exhibit 4-3, to create the wrap text. To open this dialog box, click the
Text Wrap button on the toolbar or choose Element, Text Wrap. You can also press
Alt+Ctrl+E to open the Text Wrap dialog box.

IE

The options available in the Text Wrap dialog box are:

Wrap option. Can be set to arrange text so that it either overlaps the graphic or
wraps around the graphic.
Text flow. Can be set to arrange the text flow around the graphic. The left
option arranges text above the graphic and places the remaining text in the next
column or page. The middle option arranges text to start from the upper portion
of the graphic and flow to the same column or page after the graphic. The right
option arranges text around the four sides of the graphic boundary.

PR
EV

Standoff in picas. Can be set to specify the distance between the text and edges
of the graphic. You can set standoff values for all sides of the graphic by using
the Left, Right, Top, and Bottom boxes.

Exhibit 4-3: The Text Wrap dialog box

NOT FOR PRINTING OR INSTRUCTIONAL USE

Including objects and graphics

Do it!

D-1:

421

Wrapping text around a graphic

Heres how

Heres why
If necessary.

2 Open the Place dialog box

Select Cumin
Click Open

Youll import a graphic on this page.

In the current unit folder.

IE

3 Click as shown

1 Move to the third page

To place the graphic.

PR
EV

4 Observe the image

The image overlaps the text because it is placed

over the text.

5 Switch to Actual Size view

Verify that the image is selected

6 Click

Tell students that if they

select the first wrap
option, then the text will
overlap the graphic. Also,
tell them that the third
option will be selected
automatically if the object
has custom boundaries.

(The Text Wrap button is on the toolbar.) To

open the Text Wrap dialog box. Youll wrap the
text around the graphic.

7 Under Wrap option, select as

shown

To wrap the text around the graphic.

Under Text flow, verify that the

third option is selected

To flow the text around the four sides of the

graphic boundary.

NOT FOR PRINTING OR INSTRUCTIONAL USE

PageMaker 7: Basic
8 Under Standoff in picas, observe
the boxes

There are four boxes: Left, Right, Top, and

Bottom. The current standoff values will place a
one-pica space between the text and graphic.

9 Click OK

To close the dialog box and apply wrapping.

422

IE

10 Observe the page

Now the text is wrapped around the graphic.

Deselect the graphic

PR
EV

11 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Including objects and graphics

423

Customized text wrap

When you wrap text around a graphic, a rectangular boundary with four diamond
handles appears around the graphic. The text wraps around this boundary. You can
change the wrapping style to arrange the text around the original image instead of the
boundary. To do this, reshape the wrapping boundary by dragging the diamond handles.

Explanation

As you reshape the boundary, you can add more diamond handles by clicking the
boundary lines. This helps you resize the boundary area more accurately.
Do it!

D-2:

Using custom-shaped text wrap

Heres how
1 Open the Place dialog box

Click the Place button on the toolbar.

(From the current unit folder.) Youll import this

graphic.

IE

Select Star Anise

Heres why

Click Open

PR
EV

2 Click as shown

3 Open the Text Wrap dialog box

Click the Text Wrap button on the toolbar.

Under Wrap option, select the

second option

Under Text flow, verify that the

third option is selected

Click OK

Tell students that the

position of the image and
text might vary slightly
according to where they
insert the graphic.

4 Observe the graphic

Diamond-shaped handles appear at the corners

of the rectangular boundary.

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424

PageMaker 7: Basic

IE

6 Drag inward, as shown

5 Point as shown

To reshape the boundary area of the graphic.

7 Click as shown

PR
EV

Tell students that the

position of the text might
vary according to how
they resize the graphic.

On the left boundary line. To add a diamond

handle.

8 Drag as shown

To reshape the boundary area on the left side of

the graphic. The text flows next to the graphic
according to the new shape of the boundary.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Including objects and graphics

425

9 Click as shown

To add a diamond-shaped handle on the lower

boundary.

10 Drag the new diamond-shaped

handle inward

IE

Drag the diamond-shaped handle

at the lower-left corner inward, as
shown

PR
EV

Send the image to back

If necessary.

11 Deselect the graphic

12 Observe the text

As you drag the handles, the text wraps the

graphic around the customized boundaries.

13 Update and close the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

426

PageMaker 7: Basic

Topic E: Merging text and graphics

When designing a publication, you might need to use information from a data source. A
data source is a database, document, or file in which information can be stored and
retrieved. You can create a data source by using PageMaker. After creating the data
source file, you can merge information from the data source onto a publication. This
way, you dont have to type the same information each time you need it. Instead, the
information is available in the data source.

Creating data sources

Explanation

PR
EV

IE

In PageMaker, you can create data sources such as a database, spreadsheet, or a text file
to store information. To do so:
1 Select the Text tool and click anywhere in the document.
2 Type the fields, separated by a comma. If the fields indicate the pathnames of
pictures, you need to add an @ sign before each pathname.
3 Choose File, Export, Text to open the Export Document dialog box, as shown in
Exhibit 4-4.
4 Specify a file name.
5 Click Save.

Exhibit 4-4: The Export Document dialog box

NOT FOR PRINTING OR INSTRUCTIONAL USE

Including objects and graphics

Do it!

E-1:

Creating a data source

Heres how
1 Open a new publication
2 Switch to Actual Size view
3 Select the Text tool
Tell students to click
anywhere in the
document.

Heres why

Click on the document

4 Type Name,City,@Zodiac

Tell students to use all the

default settings.

427

To specify the fields for the data source.

Press e

The data can also be

inserted from the file
Merge data.txt, located in
the current unit folder.

Maria,California,c:\Student Data\Unit_04\Leo.jpg
John,Detroit,c:\Student Data\Unit_04\Aquarius.jpg
Peter,New Jersey,c:\Student Data\Unit_04\Scorpio.jpg
Jennifer,Washington,c:\Student Data\Unit_04\Taurus.jpg

IE

Ensure that
students do not leave any
space after each comma.

Type Jim,Chicago,c:\Student Data\Unit_04\Cancer.jpg

5 Choose File, Export, Text

To open the Export Document dialog box.

In the File name box, enter

PR
EV

My data source

Verify Save as type is set to

Text-only
Click Save

To save the text file as a data source.

6 Close the publication without

saving changes

NOT FOR PRINTING OR INSTRUCTIONAL USE

428

PageMaker 7: Basic

Previewing records
You preview text and graphics in a data source by using the Data Merge palette. When
you open the data source, the field values in the data source appear in the Data Merge
palette menu. These values, when selected, appear in the document as fields. You can
preview the actual records by checking the Preview check box in the Data Merge
palette.

Explanation

Previewing records from a data source

PR
EV

E-2:

IE

To preview data in a data source:

1 Choose Window, Plug-in Palettes, Show Data Merge Palette. The Data Merge
palette appears.
2 Choose Select Data Source from Data Merge palette menu. The Select Data
Source dialog box appears.
3 Select the data source and click Open. The Data Merge palette will now have all
the fields specified in the data source.
4 Select the fields.
5 In the Data Merge palette, check Preview to preview the records in the data
source.
6 From the Data Merge palette menu, choose Go To Record. The Go To Record
dialog box appears.
7 Edit the Go to Record Number box to read the number of the record you need to
preview.
8 Click OK.
Do it!

Heres how

Heres why

1 Open a new publication

2 Switch to Actual Size view

3 Choose Window, Plug-in

Palettes, Show Data Merge

To open the Data Merge palette.

Palette

4 Click as shown

To open the Data Merge palette menu.

5 Choose Select Data Source

To open the Select Data Source dialog box.

6 Select My data source

From the current unit folder.

Click Open

The Select Data Source message box appears.

Click OK

To accept the default of Comma Separated.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Including objects and graphics

The fields in the data source appear in the Data

Merge palette.

8 Select the Text tool and click on

the document

To place the fields specified in the data source to

the document.

7 Observe the Data Merge palette

9 Click the Name field in the Data

Merge palette
Press q
Add the remaining fields with a
space between them

To place the field in the document.

(The Preview is in the Data Merge palette.) To

display the first record.

IE

10 Check Preview
11 Click as shown

PR
EV

Ask students to preview

other records.

429

To preview the second record.

12 Click as shown

13 Choose Go To Record

The Data Merge palette menu appears.

To open the Go to Record dialog box.

Edit the Go to Record Number

box to read 5
Click OK

To preview the fifth record.

NOT FOR PRINTING OR INSTRUCTIONAL USE

430

PageMaker 7: Basic

Merging records
Explanation

You can show all the records in a data source in one PageMaker document by merging
the records.

PR
EV

IE

To merge records:
1 Choose Utilities, Plug-ins, Merge Records to open the Merge Records dialog
box.
2 Under Layout Options, in the Records per page list, select Manual Layout.
3 Click OK. The records appear in the document in Fit in Window view.
4 Switch to Actual Size view to see the records clearly.

Exhibit 4-5: The Merge Records dialog box

Do it!

E-3:

Merging records into a publication

Heres how

1 Choose Utilities, Plug-ins,

Heres why
To open the Merge Records dialog box.

Merge Records

2 Under Layout Options, in the

Records per page list, select

As shown in Exhibit 4-5.

Manual Layout

3 Click OK

Ask students to scroll up,

if necessary.

4 Switch to Actual Size view

To view the records clearly.

5 Close both publications

Do not save the changes.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Including objects and graphics

431

Unit summary: Including objects and graphics

In this topic, you learned how to create drawing objects. You also learned how to
rotate, move, resize, and delete drawing objects.

Topic B

In this topic, you learned how to fill an object with a color and apply a color to its
stroke.

Topic C

In this topic, you learned how to import graphics and move and resize them. You also
learned how to create an inline graphic.

Topic D

In this topic, you learned how to wrap text around graphics. You also learned how to
create custom-shaped wrapping.

Topic E

In this topic, you learned how to create a data source from PageMaker. You also
learned how to preview text and graphics from data source. You learned how to
merge text and graphics from a data source to a PageMaker publication.

IE

Topic A

Independent practice activity

1 Open Graphics practice.

2 Save the publication as My graphics practice.

3 Maximize the publication window, if necessary.

PR
EV

4 Create a rectangle on the Pasteboard of the first page and change the width to 28p
and the height to 11p6. (Hint: Be sure the center reference point is selected in the
proxy on the Control palette before resizing.)

5 Change rectangles fill and stroke color to yellow with a tint of 20%.
6 Copy the rectangle and paste it three times.
7 Create a triangle and change the width and height to 2p. (Hint: In the Polygon
Settings dialog box, change the number of sides to 3.)

8 Rotate the triangle 270 degrees.

9 Change the fill area of the triangle to black.

10 Close the Colors palette.

11 Move the objects onto page 1 and arrange them, as shown in Exhibit 4-6. (Hint:
After moving, arrange the rectangles to the back of the text.)

12 Import the graphic file Washington and place it anywhere in the Pasteboard.
13 Switch to Actual Size view.

14 Resize and position the graphic, as shown in Exhibit 4-7.

15 Move to the second page and switch to Actual Size view.
16 Place the file Web as an inline graphic, as shown in Exhibit 4-8.
17 Insert the graphic Office over the text on the upper portion of the second page and
wrap text around it, as shown in Exhibit 4-9. (Hint: In the Text Wrap dialog box,
under Wrap option, select the second option and under Text flow, select the third
option.)
18 Update and close the publication.
19 Open a new publication.

NOT FOR PRINTING OR INSTRUCTIONAL USE

432

PageMaker 7: Basic
20 Create a data source that contains the fields Name, Age, and City.
21 Enter data for the fields, as shown in Exhibit 4-10.
22 Save the data source as My practice data source (in the current unit folder).
24 Preview the records in the data source.

23 Close the publication without saving changes and open a new publication.
25 Merge the records in the data source with PageMaker publication. (Hint: Select
Manual Layout to merge all records onto the first page.)
26 Close the Data Merge palette.

PR
EV

IE

27 Close all publications. (Do not save the changes.)

Exhibit 4-6: The first page after step 11 of the Independent Practice Activity

Exhibit 4-7: The upper rectangle of the first page in Actual Size view after step 14 of the
Independent Practice Activity

NOT FOR PRINTING OR INSTRUCTIONAL USE

433

Including objects and graphics

PR
EV

IE

Exhibit 4-8: The second page in Actual Size view after step 16 of the Independent
Practice Activity

Exhibit 4-9: The upper portion of the second page after step 17 of the Independent
Practice Activity

Exhibit 4-10: The data for the fields in the data source after step 21 of the Independent
Practice Activity

NOT FOR PRINTING OR INSTRUCTIONAL USE

PageMaker 7: Basic

PR
EV

IE

434

NOT FOR PRINTING OR INSTRUCTIONAL USE

51

Unit 5
Applying character formatting

Unit time: 40 minutes

Complete this unit, and youll know how to:

A Change character specifications, such as

IE

case, position, and color.

B Adjust character spacing, including

PR
EV

leading, kerning, and tracking.

NOT FOR PRINTING OR INSTRUCTIONAL USE

52

PageMaker 7: Basic

Topic A: Formatting characters

You can improve the readability of text in a publication by modifying text attributes
such as font, case, position, and color. You can also insert special characters, such as the
copyright symbol, in a publication.

Explanation

Character Specifications dialog box

IE

You use the Character Specifications dialog box, as shown in Exhibit 5-1, to change text
attributes. To do so:
1 Select the text.
2 Click the Character Specs button on the toolbar to open the Character
Specifications dialog box.
3 Select the options that you want to apply.
4 Click OK.

PR
EV

You can also choose Type, Character or press Ctrl+T to open the Character
Specifications dialog box.

Exhibit 5-1: The Character Specifications dialog box

You can also change text attributes by using the Control palette. It is best to be familiar
with both methods, because in some cases it makes more sense to apply attributes by
using the Character Specifications dialog box; in other cases, the Control palette is the
better option.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Applying character formatting

Do it!

A-1:

Changing character specifications

Heres how

Heres why
From the current unit folder.

1 Open Formatting
Maximize the publication window
2 Save the publication as
My formatting

3 Select spice

5 From the Font list, select

In the current unit folder.

(At the top-right corner of the page.) Youll

change the attributes of this text.
(The Character Specs button is on the toolbar.)
To open the Character Specifications dialog box.
To specify the font as Times New Roman.

Times New Roman

From the Size list, select 72

To specify the font size as 72.

Check Bold

To specify the Bold type style.

Check Italic

To specify the Italic type style.

Click OK

(To close the Character Specifications dialog

box.) To apply the font, size, and type style
settings.

PR
EV

If students select the

space after the e in
spice, the Font list will be
blank.

4 Click

If necessary.

IE

Tell students that they can

also change text attributes
by using the Control
palette options; however,
it might be better in some
cases to apply attributes
by using the Character
Specifications dialog box.

53

6 Select Spices

(At the bottom-left corner of the page.) Youll

change the text attributes.

7 Open the Character Specifications

dialog box

Click the Character Specs button.

Check Reverse

To reverse the text. You use this style to change

the text color to Paper on a black or colored
background.

Click OK

To apply the formatting.

8 Deselect the text

The text now appears in white.

9 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

54

PageMaker 7: Basic

Text cases and positions

You can use different text cases in your publication to draw the readers attention to
some specific text, to improve readability, or to create a particular look for a heading.
The available text cases are detailed in the following table.

Case

Description

Normal

Retains the text case of uppercase and

lowercase letters as you type them.

Small caps

Changes all text to uppercase letters, with

one variation. All characters are given the
form of an uppercase letter but the same
height as lowercase letters. Any characters
that were previously uppercase are left alone.

All caps

Changes all text to uppercase letters.

Example

IE

Explanation

To change text case, select the text and open the Character Specifications dialog box.
From the Case list, select the text case you want to apply. You can also use the Case
buttons, located on the Control palette, to change text case.

PR
EV

You change the text position to superscript or subscript by selecting the text, opening
the Character Specifications dialog box, and then selecting the option that you want
from the Position list. Another way is to select the text and click the respective position
button, located on the Control palette, to change the text position.
To specify the size and position of the small caps, superscript, and subscript text, open
the Character Specifications dialog box and click Options.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Applying character formatting

Do it!

A-2:

55

Changing case and position of text

Heres how

Heres why

2 Select
About Outlander Spices

Switch to Actual Size view

Observe the text

1 Move to the second page

At the upper region of the page. Youll change
the case of this text.

3 Click

IE

The text is in Normal case, which means that the

first letter of each word is uppercase.
(The All caps button is in the Control palette.)
To change the entire text into uppercase letters.

4 Observe the text

The case changes to All caps. All the letters are

now uppercase and equal in size.

PR
EV

Observe the Control palette

5 Click

The All caps button is active, indicating that the

text is in All caps case.
(The Small caps button is in the Control palette.)
To change the text case to Small caps.

Observe the text

The text case changes to Small caps. All the

letters are in uppercase and the original
uppercase letters are larger than the others.

6 Select the text, as shown

7 Click

(In the first line of the text under the heading.)

Youll change the text position.
(The Superscript button is in the Control
palette.) To make the letters th superscript.

8 Deselect the text

Observe the text

The letters th are superscript.

9 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

56

PageMaker 7: Basic

Special characters

You use the shortcut keys to insert special characters that are not available on the
keyboard. For example, you place the insertion point and insert the copyright symbol by
pressing Alt+G. Use Adobe PageMaker Help to find information on the shortcut keys
for special characters. The following table lists a few shortcut keys that you might find
useful.

Special character

Shortcut keys

Bullet

Alt+8

Caret

Shift+6

Paragraph symbol

Alt+7

Registered trademark
symbol

Alt+r

Alt+6

PR
EV

Section symbol

IE

Explanation

NOT FOR PRINTING OR INSTRUCTIONAL USE

Applying character formatting

Do it!

A-3:

57

Inserting special characters

1 Place the insertion point in the

second page, as shown

Heres why

Heres how

(At the lower-left corner of the second page.)

Youll add the copyright symbol here.

If time permits, have

students review the list of
shortcuts.

2 Choose Help, Help Topics

To open the Adobe PageMaker Help system.

IE

Tell students that

they can also press the
shortcut key F1, to open
the Adobe PageMaker
Help system.

3 Click Windows Shortcuts

(Youll need to scroll down.) To view the list of

shortcuts available for Windows.

4 Click Special Characters

(In the right-hand pane.) To see the list of

shortcuts for special characters.

5 Observe the shortcut for the

copyright symbol

PR
EV

The shortcut is Alt+G.

6 Close the Help window

7 Press a + G

To insert the copyright symbol.

Observe the text

8 Press q

The copyright symbol appears.

To add a space between the copyright symbol
and Outlander Spices.

9 Switch to Fit in Window view

10 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

58

PageMaker 7: Basic

Text colors

Do it!

You change the text color by selecting the text and then selecting a color from the Color
list in the Character Specifications dialog box. You can also change the text color by
selecting a color from the Colors palette.

A-4:

Adding color to text

Heres how

Explanation

Heres why

1 Move to the first page

(At the top-right corner of the page.) Youll

change the color of this text.

3 Open the Character Specifications

dialog box

Click the Character Specs button.

4 From the Color list, select Red

Youll apply this color to the text.

IE

2 Select spice

From the Tint list, select 60%

Click OK

The text is now red.

PR
EV

Deselect the text

To specify the tint as 60%.

5 Select life!

Youll change the text color.

6 Open the Colors palette

Tell students to use the

Character Specifications
dialog box if they have lots
of changes to make in a
single text selection.
However, if they are
changing color for several
text selections, they
should use the Colors
palette.

7 In the Colors palette, from the list,

select Blue
From the Tint list, select 60%

To change the text color to blue.

To reduce the sharpness of the color.

8 Close the Colors palette

9 Deselect the text

The text is now blue.

10 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Applying character formatting

59

Topic B: Controlling character spacing

In a publication, you might need to adjust the space between text lines or characters to
create a visual effect or to fit text into a defined space. You use leading to adjust the
space between text lines. You use kerning to adjust spacing between characters. You
use tracking to adjust the spacing between all characters in a word, paragraph, or story.

Leading

Explanation

IE

Leading refers to the distance between the baselines of two or more lines of text. By
default, when you type text, PageMaker applies Auto leading. Auto leading creates a
distance between text baselines equal to 120% of character size. However, you can
control the amount of leading between any two lines of text. Exhibit 5-2 shows two text
lines with different leading values. The different ways to change the leading space are:
Choose Type, Leading and then choose the leading value you want.
Open the Character Specifications dialog box and select a value from the
Leading list.
In the Control palette, from the Leading option list, select a value.

PR
EV

Leading: 18

Leading: 36

Exhibit 5-2: The text lines with different leading

NOT FOR PRINTING OR INSTRUCTIONAL USE

510

PageMaker 7: Basic

Do it!

B-1:

Adjusting leading

Heres how

Heres why

Switch to Actual Size view

2 Select the text, as shown

1 Move to the second page

Youll change the leading of this text.

IE

3 In the Control palette, click as

shown

The Leading option list appears.

4 Select Auto

5 Choose Type, Leading,

Other

To apply automatic leading. The Auto value

changes the leading to 120% of the character
size.
To open the Other Leading dialog box. By using
this dialog box, you can specify a custom
leading measurement.

PR
EV

Point out to students that

changing the leading does
not affect the character
size. Tell them that it
changes only the distance
between the baselines of
text.

In the points box, enter 25

Click OK

To set the leading space to 25 points. The space

between the text lines increases to make the text
more readable.

Observe the text

The space between text lines increases.

6 In the Control palette, from the

Leading option list, select 15

Youll change the leading to 15.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Applying character formatting

511

7 Click the left Leading option

arrow, as shown

Click the right Leading option

arrow, as shown

To increase the leading to 15.1. You use the left

Leading option arrow to increase the leading
value by 0.1 unit.

To decrease the leading to 15. You use the right

Leading option arrow to decrease the leading
value by 0.1 unit.

IE

Deselect the text

PR
EV

8 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

512

PageMaker 7: Basic

Kerning
You use kerning to adjust the spacing between two letters. By default, the kerning value
between two letters is zero. You use the kerning option box in the Control palette to
change this value. You can use the kerning option buttons (to the left of the kerning
option box) in the Control palette to increase or decrease the kerning value by 0.01 unit.
You can also press Ctrl+Shift+Backspace to increase the kerning amount by 0.04 unit
and Ctrl+Backspace to decrease the kerning amount by 0.04 unit. Exhibit 5-3 shows
sample text with different kerning values.

IE

Kerning value: -0.1

Explanation

Kerning value: 0

Kerning value: 0.1

PR
EV

Exhibit 5-3: The texts with kerning values applied between the letters T and r

NOT FOR PRINTING OR INSTRUCTIONAL USE

Applying character formatting

Do it!

B-2:

513

Applying kerning

Heres how

Heres why

1 Place the insertion point as shown

(In the second page.) Youll apply kerning to

these letters to increase the space between them.

2 In the Control palette, in the

Kerning option box, enter 0.2, as
shown

(The Apply button is in the Control palette.) To

apply the kerning to these characters.

IE

Click
3 Observe the text

Now the space between the characters R and

S increases.

4 Place the insertion point as shown

PR
EV

5 Click the left Kerning option

arrow, as shown

Click the left Kerning option

arrow four times

The kerning value between A and B

decreases to -0.01. You use the Kerning option
arrows to increase or decrease the Kerning value
by 0.01 unit.
To decrease the Kerning value between A and
B to -0.05.

6 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

514

PageMaker 7: Basic

Tracking
When you use small type sizes, the characters might appear to be overlapping if they are
close to each other. When you use large type sizes, you might want to arrange
characters closer to enhance their appearance. You apply tracking to adjust the spacing
between all characters in a word, paragraph, or story.
Tracking types

Explanation

The tracking types available in PageMaker are: No Track, Very Loose, Loose, Normal,
Tight, and Very Tight. The following table lists different tracking types along with
sample text to which they have been applied:

No Track
Very Loose
Loose

PR
EV

Normal

Example

IE

Tracking type

Tight

Very Tight

To apply a tracking type, select the text and choose Type, Expert Tracking and then
choose a tracking type. You can also select a tracking type from the Expert Tracking
option list in the Control palette.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Applying character formatting

Do it!

B-3:

515

Applying tracking

Heres how

Heres why

1 Select the text, as shown

Youll change this texts tracking.

IE

2 In the Control palette, from the

Expert Tracking option list, select
Very Loose, as shown

3 Observe the text

The space between characters increases.

4 In the Control palette, from the

Expert Tracking option list, select

To apply the Very Tight tracking.

Very Tight

5 Deselect and observe the text

The letters in each word are close to each other.

PR
EV

6 Update and close the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

516

PageMaker 7: Basic

Unit summary: Applying character formatting

In this topic, you learned how to change text attributes and how to change text case
and position. You also learned how to insert special characters and how to apply text
color.

Topic B

In this topic, you learned how to modify the leading and apply kerning and tracking.

Independent practice activity

Topic A

1 Open Formatting practice. (Hint: If the PANOSE Font Matching Results dialog box
appears, click OK.)
2 Save the publication as My formatting practice.

IE

3 Maximize the publication window, if necessary.

4 Switch to Actual Size view.

5 Change the text attributes of the text Chicken stuffed with spices to Arial, 18
points, and All caps. Apply the color red to the text.
6 Open the Adobe PageMaker Help system and find the keyboard shortcut for the
copyright symbol.

PR
EV

7 Add the copyright symbol after SPICES in the recipe title. (Hint: Place the
insertion point after CHICKEN STUFFED WITH SPICES and then press the key
combination you identified in step 6.)
8 Change the leading of the text under Method to 20.
9 Place the insertion point, as shown in Exhibit 5-4, and apply a kerning of -0.05.

10 Apply a Normal tracking to the text under the text Method.

11 Update and close the publication.

Exhibit 5-4: The text selection after step 8 of the Independent Practice Activity

NOT FOR PRINTING OR INSTRUCTIONAL USE

61

Unit 6
Applying paragraph formatting

Unit time: 45 minutes

Complete this unit, and youll know how to:

A Change text alignment and paragraph

IE

spacing and set indents.

B Set tabs, change tab type, and set tab

PR
EV

leaders.

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62

PageMaker 7: Basic

Topic A: Formatting paragraphs

As you enter text in a publication, youll need to adjust the alignment of the text
between the left and right sides of the text box and the amount of space between
paragraphs. When you create lists or other special paragraphs, you might want to indent
the text to set it apart from other text. The paragraph formatting options in PageMaker
help you to precisely control each of these text-positioning features.

Explanation

Alignment options

IE

The different alignment options available in PageMaker are: Align Left, Align Right,
Align Center, Justify, and Force Justify. To align text in a paragraph, select the
paragraphs or place the insertion point in the paragraph you want to format. Then,
choose Type, Alignment and choose an alignment option. You can also use the
alignment buttons in the Control palette, as shown in Exhibit 6-1, to change the text
alignment. To view the Control palette options related to paragraph formatting, click the
Paragraph-view button in the Control palette.
The following table shows sample text with different alignment formatting and the
alignment buttons available on the Control palette.
Button

Description

Example

PR
EV

The Left align button aligns text to the

left side of the text block.

The Right align button aligns text to

the right side of the text block.

The Center align button aligns text to

the center of the text block.

The Justify button aligns text to both

the left and right sides of the text
block.

The Force justify button aligns text to

fit the length of the text block.

First-indent
option box

Paragraph-view
button

Alignment
buttons

Left-indent
option box

Right-indent
option box

Space-before
option box

Space-after
option box

Exhibit 6-1: The Control palette in Paragraph view

NOT FOR PRINTING OR INSTRUCTIONAL USE

Applying paragraph formatting

Do it!

A-1:

Changing paragraph alignment

Heres how

Heres why
From the current unit folder.

1 Open Paragraph formatting

Maximize the publication window
2 Save the publication as
My paragraph formatting

3 Move to the second page

4 Select the text, as shown

If necessary.

IE

Make sure students

understand they are
selecting more than one
paragraph.

63

Youll change the text alignment for both

paragraphs.

5 Switch to Actual Size view

PR
EV

6 Click

Click

(The Paragraph-view button is in the Control

palette.) To switch to the Paragraph view of the
Control palette.
(The Justify button is in the Control palette.) To
change the alignment to Justify so that the text is
aligned with both the left and right sides of the
text block.

7 Move to the fourth page

8 Select the text, as shown

9 Click

Triple-click to select the text.

(The Center align button is in the Control
palette.) To change the alignment to Center.

Deselect the text

10 Return to the second page

Place the insertion point in

Pepper

Click

To center-align the paragraph. You do not have

to select the entire paragraph to apply a
paragraph formatting.

11 Update the publication

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64

PageMaker 7: Basic

Paragraph spacing
You can create extra space between two paragraphs the traditional wayby placing the
insertion point at the end of the first paragraph and pressing the Enter key to add an
additional paragraph return before the second paragraph. This method can cause
problems later when you move text to a new location or it can create unwanted space at
the top of a column when text wraps from one column to another. PageMaker provides
an easier and more controlled way to adjust the space between paragraphs, the
Paragraph Specifications dialog box, as shown in Exhibit 6-2, or the Space-before and
Space-after options located on the Control palette.

IE

Explanation

PR
EV

Exhibit 6-2: The Paragraph Specifications dialog box

To adjust the spacing between paragraphs:

1 Select the paragraphs.
2 Choose Type, Paragraph to open the Paragraph Specifications dialog box.
3 In the Before box, enter a value to add spacing before each paragraph.
4 In the After box, enter a value to add spacing after each paragraph.
5 Click OK.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Applying paragraph formatting

Do it!

A-2:

65

Modifying paragraph spacing

Heres how

Heres why

IE

Select the text, as shown

1 Move to the fourth page

Youll modify the paragraph spacing in this

page.

2 Switch to Actual Size view

PR
EV

3 Click

4 Under Paragraph space, in the

Before box, enter 1
Click OK

(The Paragraph Specs button is located on the

toolbar.) To open the Paragraph Specifications
dialog box. You can also adjust the paragraph
spacing by using the Control palette. The
Paragraph Specifications dialog box provides
more options for controlling paragraph spacing,
such as keeping lines together.
Youll add one pica of space before each
paragraph.
To close the dialog box and set the paragraph
spacing. The space between each paragraph
increases.

5 Place the insertion point as shown

Youll modify the paragraph spacing after this

paragraph.

6 In the Control palette, in the

Space-after option box, enter 1, as
shown
Click the Apply button

7 Observe the space between the

paragraphs

To set the paragraph spacing after the paragraph

to 1p.
Notice that the cumulative spacing between the
heading Method and the next paragraph is
now 2p.

8 Update the publication

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66

PageMaker 7: Basic

Indents

First indent

Left indent

An indent is the space between text and the left and right sides of a text block. You use
the Paragraph Specifications dialog box to change the left, right, and first line indents.
You can also change indents by using the Indents/Tabs dialog box, as shown in
Exhibit 6-3, or the Control palette.

Right indent

IE

Explanation

Exhibit 6-3: The Indents/Tabs dialog box

Hanging indents

Creating a hanging indent causes the first line of a paragraph to extend to the left of the
rest of the paragraph. This is beneficial when you have bulleted or numbered lists.

PR
EV

To create a hanging indent, you change the left and first line indents. To move the first
line to the left of other lines, specify a negative first line indent value. This negative
value is relative to the left indent position. For example, if the left indent is at 6p, and
the hanging indent is at 2p, then the position of the hanging indent is read as -4p. To set
a hanging indent:
1 Select the paragraphs.
2 Click the Indents/Tabs button to open the Indents/Tabs dialog box.
3 Drag the left indent marker to the position that you want.
4 Drag the first indent marker to the position that you want.
5 Click OK.

Do it!

A-3:

Setting indents

Heres how

When students select this

text, the first bullet might
not be selected. If so, tell
them that it will not affect
the result.

Heres why

1 Select the text, as shown

(In the fourth page.) The text is not indented

properly. Youll set hanging indents for this text.

2 Click

The Indents/Tabs button is on the toolbar.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Applying paragraph formatting

67

3 Observe the ruler in the dialog

box

4 Point to the left indent marker

The left and first indent markers appear at zero

picas and the right indent marker appears at the
right border of the text block. Default tab stops
also appear.

(The marker on the lower region.) Youll move

the left indent.

Drag as shown

IE

Demonstrate this for the

students.

Drag the marker to 3 picas to set the left indent.

As you drag the left indent, the first indent
moves with it.

5 Observe the Position box

As you drag the indent, the Position box

displays the current value.

PR
EV

6 Point to the first indent marker

(The marker is the upper one.) To change this

indents position.

Drag as shown

(To 1 pica on the ruler.) As you drag, the

Position box displays the current value as -2p0.
The position of the first indent is calculated
relative to the left indent.

7 Click Apply

To apply the new indent settings.

8 Click OK

To close the dialog box.

9 Observe the selected text

Now the selected text is indented, with the first

line in each paragraph shifted to the left.

10 Select the paragraphs under

Youll set indents for these paragraphs.

For the stuffing

11 Change the left indent to 3 picas

and the first indent to -2 picas

Tell students to deselect

the text.

Open the Indents/Tabs dialog box. Drag the left

indent to 3p and the first indent back to -2p.
Click Apply and then click OK.

12 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

68

PageMaker 7: Basic

Topic B: Using tabs

You use tabs to align text and values in a tabular form. By default, PageMaker sets tabs
every three picas on the horizontal ruler. You can add new tab stops and modify the
existing tab types. You can also add tab leaders. A tab leader is a repeating character,
which fills the space before a tab.

Tab types

Explanation

In PageMaker, there are four tab types: Left, Right, Center, and Decimal. The following
table describes each tab type.

Description

Left

Aligns text after that

tab position to the left
of the tab stop.

Right

Aligns text after that

tab position to the right
of the tab stop.

Example

PR
EV

IE

Tab

Center

Aligns text after that

tab position to the
center of the tab stop.

Decimal

Aligns the decimal

points of the numbers
to the tab stop.

You use the Indents/Tabs dialog box to set tab stops on a page. To set a tab at a specific
position:
1 Choose Type, Indents/Tabs to open the Indents/Tabs dialog box.
2 In the dialog box, click on the ruler at a location where you want a tab.
3 Click a tab type.
4 Click Apply.
5 Click OK.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Applying paragraph formatting

Do it!

B-1:

69

Setting tabs

Heres how

Heres why

2 Scroll to the right to view the

contents on the third page
3 Select the text, as shown

1 Move to the third page

(If necessary.)

IE

Youll add new tab stops in this page.

4 Open the Indents/Tabs dialog box

(Click the Indents/Tabs button on the toolbar.)

Notice the default tabs set every three picas.

5 Click

(The Right tab button is in the dialog box.)

Youll set a right tab.

6 In the dialog box, click on the

ruler, as shown

PR
EV

To set a right tab at 19p.

7 Observe the ruler

Tell students that they

might get slightly different
values in the Position box
depending on where they
clicked on the Ruler.

A right tab appears at 19p.

Observe the Position box

It displays the value of the new tab stop.

8 Click Apply

To apply the tab settings.

Click OK

To close the dialog box.

9 Place the insertion point, as shown

Press t

To move to the tab position.

10 Type $3.125

As the tab is set as a right tab, the text flows

from the tab position toward the left.

11 Press y

To move to the next line.

Press t

Type $2.75

12 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

610

PageMaker 7: Basic

Modifying tabs
You modify an existing tab stop by using the Indents/Tabs dialog box. To change the
tab type or position:
1 Open the Indents/Tabs dialog box.
2 Select the tab stop to be modified.
3 Select the new tab type or position to be applied.
4 Click Apply.
5 Click OK.

Do it!

B-2:

Modifying tabs

Heres how

Explanation

Heres why

IE

1 Select the text, as shown

Youll change the tab setting for this text.

2 Open the Indents/Tabs dialog box

Click the Indents/Tabs button on the toolbar.

3 Click the tab at 19p

To select the tab. Youll change this tab type.

(The Decimal tab button is in the dialog box.)
To change the tab to a Decimal tab.

PR
EV

4 Click

5 Observe the ruler in the dialog

box

The tab type changes to a Decimal tab.

6 Click Apply

To align the prices of the spices with respect to

the decimal points.

Click OK

7 Complete the text, as shown

As you type the values, the decimal points align

at the tab stop.

8 Select the text, as shown

9 Open the Indents/Tabs dialog box

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Applying paragraph formatting

611

10 Click the tab stop at 19p on the

Ruler, as shown

Click Apply
Click OK
11 Deselect and observe the text

IE

If time permits, encourage

students to experiment
with tab stops. When they
are done, have them
restore the tab stops as
shown.

Drag the tab stop to 16p on the

Ruler, as shown

The prices move three picas to the left according

to the new tab position.

PR
EV

12 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

612

PageMaker 7: Basic

Tab leaders
Tab leaders help to draw a readers eye across the space from one column to another.
You add a tab leader by using the Indents/Tabs dialog box. To do this:
1 Select the text.
2 Open the Indents/Tabs dialog box.
3 Create a tab stop or select a tab stop to be modified.
4 Click Leader to display a drop-down menu.
5 Choose a leader type.
6 Click Apply.
7 Click OK.

Do it!

B-3:

Heres how

IE

Setting tab leaders

Explanation

Heres why

1 Select the text, as shown

2 Open the Indents/Tabs dialog box

Youll set leaders for this tab.

PR
EV

3 Click the tab at 16p

4 Click Leader

A drop-down menu appears.

5 Choose the third option, as shown

To select the leader type.

6 Click Apply

To apply the tab leader.

Click OK

7 Deselect and observe the text

The tab leader appears.

8 Update and close the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Applying paragraph formatting

613

Unit summary: Applying paragraph formatting

In this topic, you learned how to change text alignment, change paragraph spacing,
and set indents.

Topic B

In this topic, you learned how to set and modify tab types and to set tab leaders.

Topic A

Independent practice activity

1 Open Paragraph practice.

2 Save the publication as My paragraph practice.

3 Maximize the publication window, if necessary.

IE

4 Move to the second page.

5 Switch to Actual Size view.

6 Change the alignment of the two lines of text (companys address details) located at
the bottom of the page to Center.
7 On the first page, create a hanging indent for the paragraphs under the heading,
Method. Change the left indents to 3p and the first indent to -2p.
8 On the second page, change the after paragraph spacing of the text under the
heading, Torch Bearers, to 0p6.

PR
EV

9 Select the text under the heading, Torch Bearers, and set a left tab stop at 10p in the
ruler on the Indents/Tabs dialog box.

10 Complete the text, as shown in Exhibit 6-4. (Hint: Place the insertion point at the
end of the text in each line, press the Tab key, and type the text.)
11 Select the text under the heading, Torch Bearers, and change the tab position to 12p.
Add a tab leader by selecting the third option in the Leader drop-down list.
12 Update and close the publication.

Exhibit 6-4: The text after step 10 of the Independent Practice Activity

NOT FOR PRINTING OR INSTRUCTIONAL USE

PageMaker 7: Basic

PR
EV

IE

614

NOT FOR PRINTING OR INSTRUCTIONAL USE

71

Unit 7
Using styles and the library

Unit time: 60 minutes

Complete this unit, and youll know how to:

A Create a new style and a style based on an

IE

existing style.

B Apply, modify, and delete a style.

C Create a library, add items to a library, and

PR
EV

move items from a library.

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72

PageMaker 7: Basic

Topic A: Creating styles

You use styles to apply a set of formatting options to text. A style can contain both
character and paragraph formatting. Using styles not only helps you to easily format
selected text, but can also save you lots of time if you need to change text attributes.
Every PageMaker publication has a set of default styles. You can create new styles from
scratch and styles based on existing styles.

Explanation

New styles

IE

When you need to apply character and paragraph formatting to text in more than one
location, its best to use a style instead of applying the formatting individually. That
way, you can make changes to the style and have the changes automatically applied to
all text associated with that style.

PageMaker provides six default styles that you can use, but lets say you dont want to
use one of these styles. Instead, youre looking to apply a set of formatting options that
you define. To do this, you create a new style from scratch by using the Styles palette,
as shown in Exhibit 7-1. Once the style is created, you select the text, and in the Styles
palette, click on the style name.

PR
EV

Explain to students that

this example contains
more than the six default
styles.

Trash button

New style button

Exhibit 7-1: The Styles palette

NOT FOR PRINTING OR INSTRUCTIONAL USE

Using styles and the library

73

IE

To create a new style:

1 Choose Window, Show Styles to open the Styles palette.
2 Click the New style button in the Styles palette to open the Style Options dialog
box, as shown in Exhibit 7-2.
3 In the Name box, enter a name for the new style.
4 From the Based on list, select No style.
5 From the Next style list, select a style for the next paragraph. When you apply
the new style, and then begin a new paragraph, the style specified in this list will
be applied to the new paragraph.
6 Specify the format settings related to character, paragraph, tabs, and hyphenation
as required.
7 Close the dialog box.

PR
EV

Exhibit 7-2: The Style Options dialog box

NOT FOR PRINTING OR INSTRUCTIONAL USE

PageMaker 7: Basic

Do it!

A-1:

Creating a new style

Heres how
Tell students that
they can also press the
shortcut key Ctrl+B.

Heres why

1 Choose Window,

To open the Styles palette. No publication is

open.

Show Styles

2 Observe the Styles palette

Notice that it contains six default styles.

3 Open Styles

From the current unit folder.

Maximize the publication window

4 Save the publication as

If necessary.

In the current unit folder.

IE

My styles

5 Observe the Styles palette

It contains the six default styles and some styles

that were created from scratch.

6 Click

(The New style button is in the Styles palette.)

To open the Style Options dialog box.

7 In the Name box, enter

My new style

8 In the Based on list, select No

style

This is the name of the new style.

(If necessary.) Youll create a style from scratch.

PR
EV

Tell students that by

selecting No style in the
Based on list, they will
ensure that the new style
will not be based on the
format settings of any
existing style. To create a
style based on an existing
style, you can select a
style from this list.

74

Tell students that if they

want to apply a different
style to the paragraphs
following, they can select
that style from the Next
style list.

9 In the Next style list, verify that

Same style is selected

When you apply this style to a paragraph, the

same style will be applied to all paragraphs
following this style.

10 Observe the text on the lower half

of the dialog box

The default text attributes for the new style

appear.

11 Click Char

To open the Character Specifications dialog box.

12 From the Font list, select

To specify the font of the new style as Verdana.

Verdana

From the Size list, select 18

To specify the font size of the new style as 18.

From the Case list, select

To specify the text case as Small caps.

Small caps

Under Type style, check Bold

To specify the Bold type style for the new style.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Using styles and the library

75

(To close the Character Specifications dialog

box.) Notice the text attributes you chose are
listed on the lower half of the dialog box.

Click OK

To close the Style Options dialog box and to

create the new style.

Tell students that the disk

icons that appear next to
some style names indicate
that these styles were
imported from a word
processing application.

14 Observe the Styles palette

Tell students that they will

apply this style later.

15 Update the publication

13 Click OK

PR
EV

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(Youll need to scroll down.) My new style

appears in it.

NOT FOR PRINTING OR INSTRUCTIONAL USE

76

PageMaker 7: Basic

New styles based on existing styles

For some publications, you will need to create multiple styles, and while each style is
different, they often share some common elements. For example, lets say you need to
create three styles for a publication: Headline, Subhead, and Text. All three styles will
have the same font and will be left-aligned, but the font size, style, and color will be
different.

Explanation

IE

When this happens, you dont need to specify all attributes for each style. Instead, you
can create one style with the common attributes and then create new styles based on this
existing style. To continue with the example, you would create a style named Text with
the following attributes: Verdana, 10 point, left-aligned, and a black text color. When
you create the Headline style, you base this new style on the existing style named Text.
That means that all the Text style attributes are applied automatically, but in addition,
youll add a font size of 36 point, bold, and a green font color. You would go through
the same procedure to create the Subhead style, basing it on the existing style named
Text.

PR
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To define a new style based on an existing style:

1 In the Styles palette, select a style. You will base the new style on this one.
2 Click the New style button to open the Style Options dialog box.
3 In the Name box, enter a name for the new style.
4 Change the style settings, as required.
5 Close the dialog box.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Using styles and the library

Do it!

A-2:

Creating a style based on an existing style

Heres how

Heres why
Youll create a style based on this style.

2 Open the Style Options dialog box

Click the New style button in the Styles palette.

3 In the Name box, enter

This is the name of the style.

In the Based on list, verify that

My new style is selected

Youll create a style based on My new style.

IE

In the Next style list, verify that

Same style is selected

1 In the Styles palette, from the list,

select My new style

My text style
Tell students that they will
create a new style that
has attributes similar to
My new style.

77

4 Click Para

To open the Paragraph Specifications dialog

box.
To specify the left indent as 1p.

Under Indents, in the Right box,

enter 1

To specify the right indent as 1p.

PR
EV

Under Indents, in the Left box,

enter 1

5 Click OK

To close the Paragraph Specifications dialog

box.

Observe the text on the lower half

of the Style Options dialog box

The attributes of the My text style appear.

Click OK

To close the dialog box. The style name My

text style appears in the Styles palette.

6 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

78

PageMaker 7: Basic

Styles with reverse text

Explanation

There are many ways you can use styles to make your publication distinctive. For
example, you can create text with a black background and reverse text.

Do it!

A-3:

To accomplish this, youll have to create a style that specifies some paragraph attributes
(paragraph rules), and a character attribute (reverse text).

Creating a style with reverse text

Heres how

Heres why

1 Open the Style Options dialog box

2 In the Name box, enter
From the Based on list, select
No style

This is the name of the style.

IE

My heading

Scroll up to the top of the list.

In the Next style list, verify that

Same style is selected
3 Click Char

To specify the font as Verdana.

PR
EV

4 In the Font list, verify that

Verdana is selected

To open the Character Specifications dialog box.

Verify that the Size list is set

to 18
From the Case list, select
All caps

Under Type style, check

To reverse the text color.

Reverse

5 Click OK

To close the dialog box.

6 Click Para

To open the Paragraph Specifications dialog

box.

7 From the Alignment list, select

Center

Click Rules

8 Under the Rule above paragraph

section, verify that Width of
column is selected

Under the Rule above paragraph

section, from the Stroke style list,
select Custom

To open the Paragraph Rules dialog box.

Youll set the rule width equal to the column
width.

(Scroll up to the top of the list.) To open the

Custom Stroke dialog box.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Using styles and the library

79

To set the paragraph ruler weight. Stroke weight

is the thickness of the rule.

9 In the Stroke weight box, enter

40

Click OK

Change the Stroke weight to 40

From the Stroke style list, select Custom. In the

Custom Stroke dialog box, in the Stroke weight
box, enter 40.
(Click OK on all the dialog boxes.) The style
My heading appears in the Styles palette.

IE

11 Close all the dialog boxes

Youll set the rule width equal to the column

width.

10 Under the Rule below paragraph

section, verify that Width of
column is selected

PR
EV

12 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

710

PageMaker 7: Basic

Topic B: Applying and editing styles

After you define new styles in a publication, you can apply these styles to text elements.
You can modify styles to change the settings defined in them. You can also delete
styles.

Applying styles

Explanation

When you apply a style to a text selection, PageMaker formats that text with all the
settings defined in the style. To apply a style, select the text and select a style from the
Styles palette.

B-1:

Applying a style

Heres how

Heres why

IE

Do it!

1 Select Cinnamon, as shown

PR
EV

(In the upper-left frame.) Youll apply My new

style to this text.

2 In the Styles palette, from the list,

select My new style

(The text will flow past the frame.) To change

the style to My new style. The text is now
formatted with Verdana, 18 point, bold, small
caps, and left alignment.

3 Apply My new style to the other

spice headings

Select the text and then from the Styles palette,

select My new style.

4 Apply the My heading style to the

text OUR HOT SPICES

The text is now formatted with Verdana, 18

point, reverse, top rule, and bottom rule.

Deselect the text

The text appears in reverse with a black

background.

5 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Using styles and the library

711

Modifying styles
You can modify a style by changing any of the defined character and paragraph
attributes. When you do, the changes are applied automatically to all text associated
with that style across the entire publication. To do so:
1 Double-click the style you want to modify in the Styles palette to open the Style
Options dialog box.
2 Change the format settings related to character, paragraph, tabs, and hyphenation
that you want to modify.
3 Close the dialog box.

Do it!

B-2:

Modifying a style

Heres why

IE

Heres how

Explanation

1 Click the Pointer tool

2 Double-click My new style

(In the Styles palette.) To open the Style Options

dialog box. Youll modify this style.

3 Click Char

Youll modify the character specifications of

this style.

From the Case list, select

PR
EV

Normal

To specify that the case as Normal.

Under Type style, check

Underline

4 Close the Character Specifications

dialog box
Close the Style Options dialog
box

5 Observe the text that has the My

new style applied to it

(Click OK.) The new text attributes appear in

the text on the lower part of the Style Options
dialog box.
Click OK.

The text attributes are updated automatically

based on the changes in the style.

6 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

712

PageMaker 7: Basic

Deleting styles
Explanation

To delete a style, select the style from the Styles palette and click the Trash button. The
style name is then removed from the palette.

Do it!

B-3:

Deleting a style

Heres how

When you do this, all the text that is formatted with the attributes of the deleted style
remains the same. The only change is in the Styles palette; No style is selected instead
of the old style name, indicating that the text has no style applied.

Heres why

In the Styles palette, My new style is selected,

indicating that this style is applied to the text.

2 Click

(The Trash button is in the Styles palette.) To

remove the style. A message box appears,
confirming the deletion.

3 Click OK

IE

1 Select Cinnamon

To delete the style.

The attributes of this text are not changed.

5 Observe the Styles palette

My new style is no longer in the list. Now No

style is selected, indicating that no style is
applied to this text.

PR
EV

4 Observe the text Cinnamon

Deselect the text

6 Close the Styles palette

7 Update and close the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Using styles and the library

713

Topic C: Working with a library

When you need to add specific text and graphics frequently to a document, you can
store these elements in a library. This way, the item is stored in the file only once, but
instances of it can be inserted at various locations in the publication.

Creating a library

Explanation

Do it!

C-1:

IE

To create a library:
1 Choose Window, Plug-in Palettes, Show Library.
2 From the Library Palette menu, choose New Library. The New Library dialog
box appears.
3 In the File name box, specify the file name.
4 Click Save.

Creating a library

Heres how

1 Open Library

Maximize the publication window

PR
EV

2 Save the publication as

Heres why

From the current unit folder.

If necessary.

In the current unit folder.

My library

3 Choose Window, Plug-in

Palettes, Show Library

To open the Library palette.

4 Click as shown

5 Choose New Library

Ensure that the

library is saved in the
current unit folder.

To view the Library palette menu.

To open the New Library dialog box.

6 In the File name box, enter

My lib

Click Save

7 Observe the Library palette

To close the New Library dialog box and create

the library.
The library My lib appears in the Library
palette.

8 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

714

PageMaker 7: Basic

Adding items

Do it!

After creating a library, you can add items to the library. To do so, select the object and
click the add (+) button in the Library palette.

C-2:

Adding items to a library

Heres how

Explanation

Heres why

1 Move to the first page

IE

2 Select as shown

Youll add this object to the library.

3 Click

PR
EV

4 Select as shown

(The add button is in the lower-left corner of the

Library palette.) To add the selected object to
the library.

Youll add the text OUR HOT SPICES to the

library.

5 Click the add button

To add the text OUR HOT SPICES to the

library.

6 Observe the Library palette

To view the two objects added to the library.

7 Update the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

Using styles and the library

715

Moving items
After adding objects to a library, you can insert instances of the item onto another page
or other documents. To insert an item from a library:
1 Display a page. This is where you will insert the objects.
2 Select the object from the Library palette.
3 Drag it onto the page.

Do it!

C-3:

Explanation

Moving items from a library

Heres how
1 Move to the second page

IE

2 Select the first object in the

Library palette, as shown

Heres why

PR
EV

3 Drag and place the object, as

shown

To move the object to the document.

4 Close the Library palette

5 Update and close the publication

NOT FOR PRINTING OR INSTRUCTIONAL USE

716

PageMaker 7: Basic

Unit summary: Using styles and the library

In this topic, you learned how to create a new style, a style based on an existing style,
and a style with reverse text.

Topic B

In this topic, you learned how to apply, modify, and delete a style.

Topic C

In this topic, you learned how to create a library, add items to a library, and move
items from a library.

Independent practice activity

1 Open Styles practice.

IE

2 Save the publication as My styles practice.

Topic A

3 Switch to Actual Size view.

4 Create a style with the name Location text. Specify the font as Arial, font size as 9,
and type style as Bold.
5 Create a style based on the style Location text with the name Web text. Change the
type style to Italic and retain the type style Bold.
6 Create a style with the name Location heading. Specify the font as Verdana, font
size as 11, and Type style as Reverse. Add paragraph rules above and below, set the
stroke width equal to the Width of column, and set the rule stroke weight as 10.

PR
EV

7 Apply the Location heading style to all the location headings (Washington, Oregon,
Nevada, and California). Note that the black bar will overlap the images to the left
of the text.

8 Apply the Location text style to the text in all the rectangles.
9 Modify the Location heading style by changing the text case to Small caps.

10 Delete the style Web text.

11 Close the Styles palette. Update and close the publication.

12 Open Library practice and create a library with the name My practice lib.
13 Save the publication as My library practice.

14 Move to the first page.

15 Add all four location images to the library.

16 Move to the second page and insert all the objects from the library onto this page.
17 Update and close the publication.
18 Close the Library palette.
19 Close PageMaker 7.0.

NOT FOR PRINTING OR INSTRUCTIONAL USE

S1

PageMaker 7:
Basic
Course summary

IE

This summary contains information to help

you bring the course to a successful
conclusion. By using this information, you
will be able to:
A Use the summary text to reinforce what

students have learned in class.

B Direct students to the next courses in this

PR
EV

series (if any), and to any other resources

that might help students continue to learn
about Adobe PageMaker 7.0.

NOT FOR PRINTING OR INSTRUCTIONAL USE

S2

PageMaker 7: Basic

Topic A: Course summary

PageMaker 7: Basic
Unit 1

At the end of the class, use the following summary text to reinforce what students have
learned. It is not intended as a script, but rather as a starting point.

Unit 2

IE

In this unit, students learned how to start Adobe PageMaker 7.0 and identify the main
components of the PageMaker window. They learned how to open a publication, view
pages in different magnifications, and navigate through pages in a publication.

In this unit, students learned how to create a single-page publication, add text to it,
and save it. They learned how to change the font, size, and type style of the text. Then,
they learned how to resize, move, and rotate text blocks and add text to an existing
text block.
Unit 3

PR
EV

In this unit, students learned how to create a multi-page publication and change the
measurement system. They learned how to add column guides and ruler guides. They
also learned how to place text manually and by using the Autoflow feature, how to
balance text across columns, and how to add a continuation notice. Then, they learned
how to create and modify frames, and how to add and attach text to a frame. Finally,
they learned how to insert and remove pages and add page numbers.

Unit 4

In this unit, students learned how to create drawing objects and rotate, move, resize,
and delete them. They learned how to fill an object with a color and apply a color to its
stroke. Then, they learned how to import graphics and how to move and resize them.
They also learned how to create an inline graphic. They learned how to wrap text
around graphics and create custom-shaped wrapping. Finally, they learned how to
create a data source. They also learned how to merge text and graphics from a data
source to a PageMaker publication.

Unit 5

In this unit, students learned how to change character specifications such as case,
position, and color. They also learned how to insert special characters. Finally, they
learned how to adjust character spacing by using leading, kerning, and tracking.

Unit 6

In this unit, students learned how to change text alignment and paragraph spacing,
and set indents. Finally, they learned how to set and modify tabs and set tab leaders.

Unit 7

In this unit, students learned how to create a new style, a style based on an existing
style, and a style with reverse text. Next, they learned how to apply, modify, and
delete styles. Finally, they learned how to create a library, add items to a library, and
move items from a library.

NOT FOR PRINTING OR INSTRUCTIONAL USE

Course summary

S3

Topic B: Continued learning after class

Point out to your students that it is impossible to learn to use any software effectively in
a single day. To get the most out of this class, it is important that students begin
working with PageMaker to perform real tasks as soon as possible. Course Technology
also offers resources for continued learning.

Next courses in this series

This is the first course in this series. The next courses in this series are:
PageMaker 7.0: Intermediate
PageMaker 7.0: Advanced

IE

Other resources

In addition to the other courses in this series, students might also find some of these
Course Technology resources useful as they continue to learn about PageMaker. For
more information, visit www.course.com.
Adobe PageMaker 7.0 Illustrated
ISBN: 0-619-10956-4

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Adobe PageMaker 7 BASICS

ISBN: 0-619-05995-8

NOT FOR PRINTING OR INSTRUCTIONAL USE

PageMaker 7: Basic

PR
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IE

S4

NOT FOR PRINTING OR INSTRUCTIONAL USE

Q1

Button

Shortcut keys

Function

PageMaker 7:
Basic
Quick reference

IE

Selects, moves, and resizes objects

Types, selects, and edits text

Rotates text blocks and objects

Crops graphics

PR
EV

Draws straight lines

Draws straight lines in vertical and horizontal directions

Creates rectangles

Creates rectangular frames

Creates ellipses and circles
Creates oval and circular frames

Creates polygons

Creates polygon frames

Scrolls through a page
Increases or decreases the page view size

c+1

Changes the view to Actual Size

c+0

Changes the view to Fit in Window

NOT FOR PRINTING OR INSTRUCTIONAL USE

PageMaker 7: Basic

Button

Shortcut keys

Function

c+o

Changes the view to next higher magnification level

c+-

Changes the view to next lower magnification level

Opens the Adobe PageMaker Help system

c+S

Saves the publication

Q2

Changes the type style to Normal

Changes the type style to bold

c+s+I

Changes the type style to italic

c+s+U

Underlines the text

c+s+V

Reverses the text color

IE

c+s+B

Strikes through the text

PR
EV

Changes the text case to small caps

c+s+K

Changes the text case to all caps

Formats the selected text as superscript

Formats the selected text as subscript

c+D

Opens the Place dialog box

Applies the fill color

Applies the stroke color

a+c+F

Opens the Frame Options dialog box

Opens the Insert Pages dialog box

Opens the Remove Pages dialog box

a+c+E

Opens the Text Wrap dialog box

c+T

Opens the Character Specifications dialog box

NOT FOR PRINTING OR INSTRUCTIONAL USE

Quick reference

Shortcut keys

Function

c+s+L

Left-aligns the text

c+s+R

Right-aligns the text

c+s+C

Centers the text

c+s+J

Justifies the text

c+s+F

Force-justifies the text

Button

Q3

Switches to the Paragraph view of the Control palette

c+I

Opens the Paragraph Specifications dialog box

IE

c+M

Opens the Indents/Tabs dialog box

Opens the Style Options dialog box

Deletes existing styles

PR
EV

Adds objects to the library.

NOT FOR PRINTING OR INSTRUCTIONAL USE

PageMaker 7: Basic

PR
EV

IE

Q4

NOT FOR PRINTING OR INSTRUCTIONAL USE

I1

Index
A

Alignment options, 6-2

Autoflow feature
Placing text across columns, 3-14

Help topics, 1-14

Hyperlinks palette, 1-6

Indents
Hanging, 6-6
Setting, 6-6
Inline graphics, 4-18
Inserting pages, 3-31

Kerning, 5-12

Layers palette, 1-6

Leading, 5-9
Library
Adding items, 7-14
Creating, 7-13
Moving items, 7-15
Library palette, 1-6

PR
EV

Character formatting, 5-2

Color
Adding to objects, 4-10
Adding to stroke, 4-12
Adding to text, 5-8
Applying to frames, 3-24
Colors palette, 1-6, 5-8
Column guides, 3-6
Columns
Balancing text, 3-15
Controlling text flow in, 3-10
Using Autoflow, 3-14
Continuation notices, 3-17
Control palette, 1-6, 2-15

IE

Data
Records, 4-28
Sources, 4-26
Data Merge palette, 1-6
Deleting objects, 4-9
Drawing tools, 4-2
Duplicating objects, 4-4

Font type and size, 2-8

Frames
Applying colors, 3-24
Attaching text, 3-27
Creating, 3-19
Modifying, 3-22

Graphic formats, 4-14

Graphics
Customized text wrap, 4-23
Moving and resizing, 4-16
Text wrap, 4-20

Master pages, 3-33

Master Pages palette, 1-6
Measurement systems, 3-2
Menu bar, 1-2
Merging
Records, 4-30
Text, 4-26
Modifying text, 2-8

Orientation, 2-2

Page size, 2-2

Pages
Inserting, 3-31
Numbering, 3-33
Removing, 3-32
Palettes, 1-2, 1-6
Hiding and showing, 1-6
Paragraph spacing, 6-4
Picture palette, 1-6

NOT FOR PRINTING OR INSTRUCTIONAL USE

PageMaker 7: Basic

R
Reference points, 2-15
Removing pages, 3-32
Resizing objects, 4-7
Reverse text, 7-8
Rotating and moving objects, 4-5
Ruler guides, 3-6, 3-8

T
Tabs, 6-8
Leaders, 6-12
Modifying, 6-10
Setting, 6-8
Templates palette, 1-6
Text
Case, 5-4
Merging, 4-26
Placing or importing, 3-10
Text blocks
Adding text to, 2-12
Moving, 2-13
Resizing, 2-11
Rotating, 2-14
Text flow
Managing, 3-6
Title bar, 1-2
Toolbar, 1-2
Toolbox, 1-2, 1-4
Tracking, 5-14
Type styles, 2-10

PR
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Saving a publication, 2-6

Scripts palette, 1-6
Shortcuts, 1-16
Special characters, 5-6
Stroke color, 4-12
Styles
Applying, 7-10
Creating, 7-2, 7-3, 7-6
Default, 7-2

Deleting, 7-12
Modifying, 7-11
Palette, 1-6, 7-2

Pointer tool, 4-7

Polygon tool, 4-2
Printing publications, 2-18
Publication window, 1-8
Publications
Closing, 1-18
Navigating, 1-12
Opening, 1-8

IE

I2

NOT FOR PRINTING OR INSTRUCTIONAL USE