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CONSTITUTION
and
BY LAWS
of
NAME of ORGANIZATION
Date
Version #
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ARTICLE I
NAME
The name of the organization will be ?????. The name is final and cannot be changed unless proposed by the Executive
Committee of ?????.
Section 1: FONT OF NAME
The font used for ????? is ?????. The font cannot be changed unless proposed by majority of the Executive Committee
of ?????.
Section 2: DESCRIPTION
Give a narrative on how the name of the organization was created
Section 3: LOGO
LOGO with or without GRAPHICS
Give an explanation of your organization’s logo. For purposes of control, the name and the logo will have to be approved by
the Marketing Director of Enderun Colleges.
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ARTICLE II
VISION and MISSION
The Vision of ????? is
Explain what your organization wants to become
The Mission of ????? is/are
- Enumerate the purpose of your Organization to Enderun, to the student body, to its members, and others (to God maybe or
to the Philippines)
- Explain how your organization will be able to achieve its Vision
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ARTICLE III
MEMBERSHIP
Section 1 Membership to ????? will be open to ?????. Membership in this organization shall not be denied to any student on
the basis of race, color, national origin, sex, religion, age, sexual orientation or disability.
Section 2. The interested student will have to fill out an application form and submit it to the person in charge. The applicant
will undergo a panel interview. The panel will be composed of ?????. Explain how the applicant will know if he or she is
accepted
Section 3. Members will attend all meetings scheduled by the ????? unless the meetings are in conflict with class schedules.
All things discussed in the said meetings will be kept in confidence by the attendees. Members are also expected to comply
with ????? rules and regulations. Any member who fails to meet the conditions will be ????? and the appropriate
consequence will be decided by the ????? .
Section 4 All members will pay a membership fee of ?????. Payment for membership fees will be collected every ?????.
Section 5 Other Policies
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ARTICLE IV
THE EXECUTIVE BOARD
Section 1 The executive board of this organization shall consist of
1. President (enumerate duties and responsibilities)
2. Secretary (enumerate duties and responsibilities)
3. Treasurer (enumerate duties and responsibilities)
4. Other Officers (enumerate duties and responsibilities)
Section 2 The term of the Executive Board will be for ?????. Turnover of all duties and responsibilities of the executive
board tot eh new officers will be done on the last week of ?????. The official term of the new Executive Board will begin
on ???? of every school year.
Section 3 If three or more members of the organization believe that one of the members of the Executive Board is not doing
the duties and responsibilities assigned to him, a grievance meeting will be held. This meeting will comprise of the
Executive Board and the aggrieved members. It will be facilitated by the highest ranking officer. Dismissal from his / her
position will be discussed and decided by the Executive Board.
Section 4 If a member is not fulfilling his responsibility, he / she will be issued a Letter of Warning by the Executive Board.
He / she is expected to explain to the Board of why he / she neglected to perform his / her duties. The Board is responsible
for disciplinary action up to and including dismissal of staff members failing to adequately perform their duties.
Section 5 Provide policies in case of vacancies.
Section 6 Provide a policy for the organization’s official roster
Section 7 Provide an Organizational Chart
Section 8 Other Policies
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ARTICLE V
ADVISOR
Section 1 The advisor of this organization will be selected by the Executive Committee of Enderun Colleges. The selected
faculty has the option to accept the position.
Section 2 The role of the advisor is to guide the members of any events that they will hold. He / she will not, in any way,
dictate what the organization will or will not do. If such an occurrence will happen, the Editorial Board may ask the advisor
to step down. If the advisor feels that this request is unjustifiable, the Editorial Board can remove him / her from the position
and select another advisor.
Section 3 Identity of the organization’s advisor is presented to Enderun every start of the schoolyear
Section 4 Other Policies
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ARTICLE VI
MEETINGS
Section 1 Provide a policy on when meetings of the executive committee will be held
Section 2 Provide a policy of what constitutes a quorum which is the minimum number of officers or members present
before any meeting is official.
Section 3 Provide a policy on General Assemblies – when these are held and who should attend these
Section 4 Departmental / committee meetings will take place at the discretion of the executive committee.
Section 5 Other Policies
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ARTICLE VII
AMMENDMENT OF THE CONSTITUTION
Section 1 An amendment to this Constitution may be proposed by any editorial board or staff member of Recordatio.
Following the proposal of an amendment, the editorial board and staff will debate and discuss the amendment.
Section 2 Adoption of an amendment to this Constitution will follow any additional discussion/debate in the meeting
following its proposal and requires a two thirds vote of all editorial board and staff members to be adopted.
Section 3 Other Policies
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ARTICLE VIII
FINANCIAL STRUCTURE & ORGANIZATION BUDGET
Section 1 Enderun will provide the organization with a starting fund. This fund will be deposited in a designated bank
account by Enderun. Signatories of the said account will be the advisor and the President
Section 2 All costs and expenses will be documented through a requisition slip and will have to get the approval of the
President and the concerned Executive Editor.
Section 3 Provide a policy on finance reports like format, schedule of preparation and submission and who will prepare,
approve and monitor these
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ARTICLE VIII
REQUIRED ORGANIZATION REPORTS
Section 1 ????? Constitution : signed by the executive board
Section 2 File of all ????? : physical and digital
Section 3 Minutes of all ????? meetings
Section 4 Financial Report of ?????
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EXHIBIT A
Provide a list of the organization’s planned activities per semester per schoolyear
EXHIBIT B
Provide a powerpoint presentation of the organization for approval of Enderun
