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Shefaria Enterprises Inc.

SAP – Asset Accounting

Functional Configuration & User Manual

SAP – FINANCIAL ACCOUNTING

Yogi Kalra, SHEFARIA ENTERPRISES INC
ykalra@shefaria.com
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Contents
1. OVERVIEW OF FIXED ASSETS................................................................................................................. 3
2. Chart of Depreciation ............................................................................................................................ 3
2.1 Copy reference chart of depreciation/ depreciation area ............................................................ 3
2.2 Specify description of chart of depreciation ................................................................................. 4
2.3 Copy/delete chart of depreciation ................................................................................................ 5
2.4 Assign Chart of Depreciation to Company Code ........................................................................... 6
3. Assign input tax indicator for non taxable acquisition ......................................................................... 6
4. Organizational Structures: Asset Class ................................................................................................. 6
4.1 Specify Account Determination .................................................................................................... 6
4.2 Create Screen Layout Rules .......................................................................................................... 7
4.3 Define Number Ranges Interval .................................................................................................... 8
4.4 Define Asset Classes ...................................................................................................................... 9
5. Integration with General Ledger Accounts ......................................................................................... 10
5.1 Specify Document Type for Posting Depreciation ...................................................................... 10
5.2 Specify Posting Keys for asset postings....................................................................................... 11
5.3 Specify Intervals and Posting Rules ............................................................................................. 11
5.4 Define How Depreciation Areas post to General Ledger ............................................................ 12
5.5 Assign GL Accounts ..................................................................................................................... 12
6. Depreciation ........................................................................................................................................ 16
6.1 Maintain Period Control Methods .............................................................................................. 16
6.2 Maintain Depreciation Key ......................................................................................................... 16
6.3 Determine Depreciation Area for Ordinary Depreciation .......................................................... 18
6.4 Determine Depreciation Area for Unplanned Depreciation ....................................................... 19
6.5 Determine Transaction Type for Unplanned Depreciation......................................................... 20
7. Valuation ............................................................................................................................................. 20
7.1 Set Chart of Depreciation ............................................................................................................ 20
7.2 Determine Depreciation area in the Asset Class ........................................................................ 20
7.3 Specify Max. Amount for Low-Value Assets + Asset Classes ...................................................... 22
8. Master Data ........................................................................................................................................ 22
8.1 Define Screen Layout for Asset master Data [Optional Steps] ................................................... 22

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8.2 Define Transaction Types for Acquisitions .................................................................................. 23

8.3 Define / Assign Settlement Profiles ............................................................................................ 23
8.4 Maintain Number Range for Documents for Line Item Settlement ........................................... 24
9. Fixed Asset .......................................................................................................................................... 24
9.1 Create Fixed Asset under Asset Class.......................................................................................... 24
9.2 Change Fixed Asset Master Data ................................................................................................ 25
9.3 Create Asset under LVA (Low Value) Asset Class ........................................................................ 26
10. External Acquisition of Asset with Vendor ..................................................................................... 27
11. External Acquisition of Low Value Asset (LVA) with Vendor .......................................................... 29
12. Asset Explorer ................................................................................................................................. 31
13. Overview of Asset under Construction (AUC) ................................................................................. 33
13.1 External Acquisition of Asset (AUC) with Vendor ....................................................................... 34
14. Run Depreciation ............................................................................................................................ 36
14.1 Depreciation Run in Test Mode .................................................................................................. 37
14.2 Asset Explorer ............................................................................................................................. 38
15. Inter - Company Asset Transfer ...................................................................................................... 39
16. Asset Retirement with Customer .................................................................................................... 43
16.1 Asset Explorer view Post Asset Retirement by Customer........................................................... 49
17. Distribution -- AUC Capitalization ................................................................................................. 49
18. External Asset Acquisition without Offsetting Entry ...................................................................... 53
19. Asset Transfer within Company ...................................................................................................... 55
19.1 Partial Transfer Tab. .................................................................................................................... 56
20. Asset Explorer – Post Asset Transfer within Company ................................................................... 58
21. Information System – Asset Report ................................................................................................ 59

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1. OVERVIEW OF FIXED ASSETS

The accounting of fixed assets takes place in the sub-module Assets accounting available in the path:

In this module everything relating to fixed assets - accounting for depreciation on fixed assets,
purchase, retirement, settlement, development of in-house assets, assets under construction etc is
done. The reason for having a separate asset accounting module for transactions of fixed assets is
because of their inherent traits like longer life span, need for depreciation, peculiarities like
intangible assets which can’t be subject to normal G/L transactions etc.

2. Chart of Depreciation

Objective: The configurations noted below are for creation of Chart of Depreciation. A chart of
depreciation is a list of depreciation drawn up according to business requirements. The depreciation
rules (such as the depreciation keys) can be defined in the system per chart of depreciation. Therefore,
company codes within the same company usually use the same chart of depreciation. Chart of
Depreciation SFE1 is copied from Chart of Depreciation 1CA in standard SAP setting. 1CA is a general
chart of depreciation of Canada.

2.1 Copy reference chart of depreciation/ depreciation area

IMG > Financial Accounting (New)> Asset Accounting > Organizational Structure > Copy Reference Chart
of Depreciation/Depreciation Areas

Maintain Chart of Depreciation – EC08. SFE1 was created in reference to 1CA (Canadian sample)

using the Copy functionality

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2.2 Specify description of chart of depreciation

IMG > Financial Accounting (New)> Asset Accounting > Organizational Structure > Copy Reference Chart
of Depreciation/Depreciation Areas> Specify Description of Chart of Depreciation

In this step we will specify the specific description for Chart of Depreciation SFE1 which is to be used for
company code SFE1.

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Click to edit the description of Chart of Description

Click to save the settings.

2.3 Copy/delete chart of depreciation

Fine tune this chart – add/delete/modify the existing entries of depreciation areas in SFE1 – OADB. We
will retain the standard:

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2.4 Assign Chart of Depreciation to Company Code

OAOB / via IMG Steps:

IMG > Financial Accounting (New)> Asset Accounting > Organizational Structure > Copy Reference Chart
of Depreciation/Depreciation Areas

3. Assign input tax indicator for non taxable acquisition

IMG >Financial Accounting >Asset Accounting >Integration with the General Ledger > Assign Input Tax
Indicator for Non-Taxable Acquisitions

In this step, we specify an input tax indicator per company code. The system
Then uses this indicator when we post acquisitions that are not subject to tax,
but which are posted to accounts that are tax-relevant.

• Assign input tax indicator O0 (Input tax 0%)

• Assign output tax indicator A0 (output tax 0%) to company code 9100 A Ltd.

4. Organizational Structures: Asset Class

Objective: The configurations noted below for Creation of Asset class. The asset class is the most
important criteria for structuring fixed assets from an accounting point of view. Every asset has to be
assigned to exactly one asset class. Based on asset classes, we also assign the account assignment for
the transactions of that that asset class the asset class is used to assign the assets (and their business
transactions) to the correct general ledger accounts. Account Determination, Screen Layout Rules, and
Number Ranges of each Asset Class are assigned to each Asset Class.

4.1 Specify Account Determination

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IMG > Financial Accounting (New)> Asset Accounting > Organizational Structure > Asset Class > Specify
Account Determination

Click

Choose to save all the entries.

4.2 Create Screen Layout Rules

IMG > Financial Accounting (New)> Asset Accounting > Organizational Structure > Asset Class > Create
Screen Layout Rules

We can use the standard screen layout or you can copy the standard screen layout to create new one by
using option

Choose to save all the entries.

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4.3 Define Number Ranges Interval

IMG > Financial Accounting (New)> Asset Accounting > Organizational Structure > Asset Class > Define
Number Ranges Interval

Number range interval is required for the main asset number for the company code. Normally we should
specify internal number ranges for assets. The number range key is then assigned to each of the asset
class.

Enter Company Code: SFE1 and choose

Then click to add Number Range Interval for Asset Accounting under company code SFE1

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Choose to save Number Range entries.

4.4 Define Asset Classes

IMG > Financial Accounting (New)> Asset Accounting > Organizational Structure > Asset Class > Define
Asset Class

The asset class is used to assign the assets (and their business transactions) to the correct general ledger
accounts. Several asset classes can use the same account assignment. You can see that it is possible to
Make finer distinctions at the level of the asset class than at the level of the general ledger accounts.
Click to create Asset Class.

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Following Asset Class has been created in the same way with the following settings:

Scr.
Asset Account Layout Number No Line Item
Class Short Text Determination rule Range AUC Settlement

SFA10000 Building SF100 S100 10 X

SFA20000 Furn & Fixt SF200 S200 20 X

SFA30000 Machin & Eqpmt SF300 S300 30 X

SFA40000 Low Value Assets SF400 S400 40 X

SFA50000 AUC: Assets Under SF500 S500

Construction 50 X

5. Integration with General Ledger Accounts

Objective: The system settings and entries you make in this section are required for the integration of
Asset Accounting with the General Ledger. This section should specify the depreciation areas that post
the acquisition transactions and depreciation to the general ledger.

5.1 Specify Document Type for Posting Depreciation

IMG > Financial Accounting (New)> Asset Accounting > Integration with the General Ledger > Post
Depreciation to the General Ledger > Specify Document Type for Posting of Depreciation

Choose: Specify Document Type for Posting of Depreciation

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5.2 Specify Posting Keys for asset postings

IMG > Financial Accounting (New)> Asset Accounting > Integration with the General Ledger > Specify
Posting Key for Asset Posting

In this activity we define posting keys which are used for automatic postings when posting to fixed asset
accounts.

5.3 Specify Intervals and Posting Rules

IMG > Financial Accounting >Asset Accounting > Integration with the General Ledger >Post Depreciation
to the General Ledger > Specify Intervals and Posting Rules

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5.4 Define How Depreciation Areas post to General Ledger

IMG > Financial Accounting (New)> Asset Accounting > Integration with the General Ledger > Define
How Depreciation Areas Post to General Ledger

5.5 Assign GL Accounts

IMG > Financial Accounting >Asset Accounting > Integration with the General Ledger > Assign GL
Accounts

In this step, we specify the balance sheet accounts, special reserve accounts, and the depreciation
accounts for Asset Accounting.

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Choose Account Determination and Double Click

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Balance Sheet Account

Following the same way below Asset Class has been assigned to G/L Accounts.

Clearing
Gain Loss For Asset
Loss Made Clearing From From Sales
Asset Acquisition on For Asset Asset Asset Affiliate
Class Short Text Acc. Retirement Sales Sales Sales Company

SFA10000 Buildings 100000 700000 700001 700002 700002 700001

SFA20000 Furniture & Fixt. 120000 700000 700001 700002 700002 700001

SFA30000 Machine & Eqpmt 161040 700000 700001 700002 700002 700001

SFA40000 LVA -Low Value

Assets 130000 700000 700001 700002 700002 700001

SFA50000 Asset –AUC 140000 700000 700001 700002 700002 700001

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Depreciation

Following are the list of GL Account assignment with Depreciation

Expense
Acc. Dep. Expense Acc. For Write Up
Acc for Acc. For Ord.Dep on
Asset Ordinary Ordinary Below Ordinary
Class Short Text Depreciation Dep Zero Dep

SFA10000 Buildings 160000 665040 665040 665040

SFA20000 Furniture & Fixt. 160001 665041 665041 665041

SFA30000 Machine & Eqpmt 171040 665042 665042 665042

SFA40000 LVA -Low Value

Assets 160002 665043 665043 665043

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6. Depreciation

Depreciation calculation in the FI-AA system is a flexible method of using keys to define the calculation.
Therefore, it is possible to represent many different depreciation terms using correspondingly defined
calculation keys and calculation methods. Here in the following section, we define own calculation keys
and calculation methods for the automatic calculation of depreciation.

6.1 Maintain Period Control Methods

IMG > Financial Accounting (New)> Asset Accounting > Depreciation > Valuation Methods >
Depreciation Key > Calculation Method > Maintain Period Control Methods

6.2 Maintain Depreciation Key

IMG > Financial Accounting (New)> Asset Accounting > Depreciation > Valuation Method > Depreciation
Key > Maintain Depreciation Key

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Depreciation Key to be used by SFE

• 0000 : No Depreciation and No Interest

• S010 : Str.-line from rem.life to book value zero - SFE

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• S020 : LVA 100 % Complete depreciation

6.3 Determine Depreciation Area for Ordinary Depreciation

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IMG > Financial Accounting (New)> Asset Accounting > Depreciation > Ordinary Depreciation >
Determine Depreciation Areas

6.4 Determine Depreciation Area for Unplanned Depreciation

IMG > Financial Accounting (New)> Asset Accounting > Depreciation > Unplanned Depreciation>
Determine Depreciation Areas

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6.5 Determine Transaction Type for Unplanned Depreciation

IMG > Financial Accounting (New)> Asset Accounting > Depreciation > Unplanned Depreciation>
Define Transaction Types for Unplanned Depreciation

7. Valuation
These sections allow configurations that have to do with the valuation of fixed assets. This section also
where the setting of the low value amount and the residual value is set in the system.

7.1 Set Chart of Depreciation

IMG > Financial Accounting >Asset Accounting > Valuation > Set Chart of Depreciation

We use this step only when if we have created more than one Chart of Depreciation.

7.2 Determine Depreciation area in the Asset Class

IMG > Financial Accounting >Asset Accounting > Valuation >Determine Depreciation Area in the Asset
Class

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Depreciation area has been maintained in the following Asset Classes.

Low Useful Useful

Asset Screen Value Dep. Life - Life -
Class Short Text Layout Check Key Years Periods

SFA10000 Buildings 1000 S010 50 0

Furniture’s &
SFA20000 Fixtures 1000 S010 6 8

Machinery &
SFA30000 Equipment 1000 S010 5 0

SFA40000 Low Value Assets 1000 X S020 0 1

AUC : Asset Under

SFA50000 Construction 1000 0000

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7.3 Specify Max. Amount for Low-Value Assets + Asset Classes

IMG > Financial Accounting (New)> Asset Accounting > Valuation > Amount Specifications (Company
Code/Depreciation Area) > Specify Max. Amount for Low-Value Assets + Asset Classes

8. Master Data

In the step Master data is where the necessary system settings related to master data maintenance in
the FI-AA System are set. In addition the tab control for the Asset master Data creation also set in this
section

8.1 Define Screen Layout for Asset master Data [Optional Steps]

IMG > Financial Accounting (New)> Asset Accounting > Master Data > Screen Layout > Define Screen
layout for Asset master Data

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8.2 Define Transaction Types for Acquisitions

IMG > Financial Accounting (New)> Asset Accounting > Transaction > Acquisitions > Define Transaction
Types for Acquisitions

8.3 Define / Assign Settlement Profiles

IMG > Financial Accounting (New)> Asset Accounting > Transaction > Capitalization of Assets under
Construction> Define/Assign Settlement Profiles

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8.4 Maintain Number Range for Documents for Line Item Settlement

IMG > Financial Accounting (New)> Asset Accounting > Transaction > Capitalization of Assets under
Construction> Maintain Number Ranges for Documents for Line Item Settlement

9. Fixed Asset

9.1 Create Fixed Asset under Asset Class

Accounting → Financial Accounting → Fixed Assets → Asset → Create → Asset
Or T-Code: AS01

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SAP Screen Input field Sample Value Comments

II III IV

Verify asset details is Verify details of asset is correct

correct

Click <save> to save document

Click to save
document Message : Asset 1000 is Created

9.2 Change Fixed Asset Master Data

Accounting → Financial Accounting → Fixed Asset → Asset → Change → Asset

Or Transaction Code – AS02

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Display: Transaction Code AS03

9.3 Create Asset under LVA (Low Value) Asset Class

Menu Path: Accounting → Financial Accounting → Fixed Asset→Asset →Create (AS01)

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Asset Class: SFA40000 – LVA Low Value Assets

Asset Created under Low Value Asset Class.

10. External Acquisition of Asset with Vendor

External Acquisition of Asset with Vendor: F-90

Menu Path: Accounting → Financial Accounting →Accounts Payable→Fixed Assets →Posting

→Acquisition →External Acquisition →with Vendor

Input the following:

SAP Screen Input Field Sample Value
Document Date / Posting Date 01.01.2016
Company Code SFE1
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SAP Screen Input Field Sample Value

Period 01 or System will take as per posting period set up
Reference Inv-SFE11
Document Header Text FA- Building Purchase
Currency CAD
Posting Key 31
Vendor 100844
Transaction type 100

SAP Screen Input Field Sample Value

Amount 750000
Pay Term 0001 or System will take the default as set up in
Vendor Master
Biline Date 01.01.2016 / System Default
Text Warehouse Building Purchase
Document Header Text FA- Building Purchase
Posting Key 70
Account 10000-0 (Asset No.)
Transaction type 100
Amount 750000
Text Warehouse Building Purchase

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SAP Screen Input Field Sample Value

Line Items Check line details. Double click line items to
amend data or value
Click saves if value and data is correct. System
Click will give message “Document XXXXXXXXX was
parked”

Above confirm the External Acquisition of Asset with Vendor

11. External Acquisition of Low Value Asset (LVA) with Vendor

Menu Path: Accounting → Financial Accounting →Accounts Payable→Fixed Assets →Posting
→Acquisition →External Acquisition →with Vendor

SAP Screen Input Field Sample Value

Document Date / Posting Date 02.01.2016
Company Code SFE1
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SAP Screen Input Field Sample Value

Period 01 or System will take as per posting period set up
Reference Inv-SFE12
Document Header Text IT Purchase
Currency CAD
Posting Key 31
Vendor 100845
Transaction type 100

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SAP Screen Input Field Sample Value

Amount 550
Pay Term 0001 or System will take the default as set up in Vendor
Master
Biline Date 01.01.2016 / System Default
Text Warehouse Building Purchase
Document Header Text IT Tool Purchase – LVA
Posting Key 70
Account 40000-0 ( Asset LVA)
Transaction type 100
Amount 550
Text Warehouse Building Purchase
Line Items Check line details. Double click line items to amend data or
value
Click saves if value and data is correct. System will give
Click message “Document XXXXXXXXX was parked”

12. Asset Explorer

Menu Path: Menu Path: Accounting → Financial Accounting →Assets →Asset Explorer (T Code:
AW01N)

The Asset Explorer shows planned as well as already posted asset balance sheet values and depreciation
of a fixed asset in various formats and levels of summarization. The Asset Explorer is used for displaying
and analyzing fixed asset values.

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Asset Explorer: LVA

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13. Overview of Asset under Construction (AUC)

Assets under construction are a special form of tangible assets. They are usually displayed as a separate
balance sheet item and therefore need a separate account determination in their asset classes. Assets
under construction involve the accumulation of costs during the building or construction of fixed assets
and the capitalization of costs at the completion of construction.

Depreciation rule for AUC:

Ordinary depreciation is not allowed for assets under construction in most countries. You reflect this
limitation by choosing a depreciation key that does not allow ordinary depreciation in the book
depreciation area. To ensure that this depreciation key is protected during master data maintenance,
select the asset class as the maintenance level for the book depreciation area

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13.1 External Acquisition of Asset (AUC) with Vendor

Menu Path: Accounting → Financial Accounting →Accounts Payable→Fixed Assets →Posting

→Acquisition →External Acquisition →with Vendor (F-90)

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SAP Screen Input Field Sample Value

Amount 8500
Pay Term 0001 or System will take the default as set up in Vendor
Master
Reference Date 10.01.2016 / System Default
Text AUC Repair Workstation
Document Header Text AUC Investment
Posting Key 70
Account 50000-0 ( Asset AUC)

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SAP Screen Input Field Sample Value

Transaction type 100
Amount 8500
Text AUC Repair Workstation
Line Items Check line details. Double click line items to amend data or
value
Click saves if value and data is correct. System will give
Click message “Document XXXXXXXXX was parked”

Asset Explorer: Asset (AUC)

14. Run Depreciation

Accounting → Financial Accounting → Fixed Assets → Periodic Processing → Depreciation Run →

Execute (AFAB)

Every asset transaction in the Asset Accounting (FI-AA) component immediately causes a change of the
forecasted depreciation. However, an asset transaction does not immediately cause an update of the
depreciation and value adjustment accounts for the financial statements. The planned depreciation is
posted directly to Financial Accounting (FI) when we run the periodic depreciation posting run. This
posting run posts the planned depreciation for each posting level for each asset as a lump sum amount.

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14.1 Depreciation Run in Test Mode

Depreciation Posting Run: Execute a test run on the monthly depreciation run

We first run in TEST MODE in order to check for any error. System provides overview of Depreciation
Calculation of each asset but no document is posted.

Run Actual Depreciation: Execute in Background:

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Use Transaction Code – SM 37 to run the back ground job.

Chose Execute to Process in Background.

14.2 Asset Explorer

Menu Path: Accounting → Financial Accounting →Assets →Asset Explorer (T Code: AW01N)

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15. Inter - Company Asset Transfer

Menu Path: Accounting → Financial Accounting →Fixed Assets →Posting →Transfer →Intercompany
Transfer or Transaction Code: ABT1N

This Transaction Code is used to transfer assets from one company code to another.

While recording the Transaction, the company code pop-up screen appears in the first screen. The pop-
up screen does not appear again until you manually choose to change the company code. Therefore,
you are required to put an "If first transaction" condition on the initial company code screen.

Pre-Requisites: To transfer assets between multiple company codes, ensure that your recording
includes the Change company code button. After you the first company code pop-up, you are directed
to the main ABT1N screen. Here, click Change company code and enter the company code. This will
change the company code and also clear the entry that is present in the asset field. (In this transaction,
the asset that has been transferred from one company code to other remains in the asset field even
after saving the transaction.)

• In this Scenario we will transfer Asset: 40000 Sub No: 2 – LAN Controller Log. Following is the
Asset Explorer view of the Asset:

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• Go to Transaction Code ABT1N or follow the above mentioned Menu Path :

Enter Company Code: SFE1

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Under Intercompany Transfer Option Select the Following:

• Company Code: Target Company where Asset need to be transferred.

• Choose Existing or New Asset depending on the requirement.
• Incase New Asset Is Selected then need to prepare Master data within the target
Company code: SFE2 Or Else transfer Asset under Existing Asset Class.
• Go to Additional Tab and set the Transfer Variant = ‘1’

• Go to Tab : and select the option ‘ From Current Year Acquisition’ then

Choose Line button to go to the Asset Line item screen.

• Click over Line Items to open popup with depreciation areas values.
• Double click over sending asset number to check values in sending asset depreciation areas.
• Double click over receiving asset number to check values in receiving asset depreciation areas.
Sample Screenshot (Ref)

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• Choose Simulate button to view the screen containing Asset Transfer Document Overview:

• Click post to complete the Asset Transfer from Company Code SFE1 to SFE2.

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16. Asset Retirement with Customer

This transaction is used for disposal or retirement of Asset with Customer.

Menu Path: Accounting → Financial Accounting → Fixed Assets → Posting → Retirement →

Retirement w/Revenue → with Customer or F-92

SAP Screen Input field Sample Value Comments

Document date 20.03.2016 Enter document date

Document type DR Enter document type

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SAP Screen Input field Sample Value Comments

Company Code SFE1 Enter Company Code

Posting date 20.03.2016 Enter posting date

Period 3 Enter correct period

Currency CAD Enter the Invoice Currency

Reference Ref/Memo Enter reference document of sale

Cross CC Num N/A Not applicable for SFE

Document Header Text Sale of Asset Enter Description of transaction

Trading part BA N/A Not applicable for SFE

PstKy 01 Invoice Enter posting key 01 for Debit

Customer. For Asset Sale with cash,
Posting Key 40 is needed to indicate
debit GL Bank.

Account 301165 Enter customer Number

Click <Enter>

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SAP Screen Input field Sample Value Comments

Amount 750 Enter amount

Pay Terms 0001 System automatically pick the payment

terms from the Customer Master Data

Biline date 20.03.2016 System will automatically pick up the date

based on document date.

Disc base N/A Not applicable for SFE

Pmnt. Block User can enter the payment block if the

request arises.

Assignment User can enter the assignment if

applicable

Text Sales of Fixed Enter the relevant text in the Text field
Asset

PstKy 50 Enter posting key 50 for Credit GL account

Account 700002 Enter GL account to retire asset

50020030-Clearing Account - Revenue
from Assets Sale. This account is used
standard for all companies within SFE.

Click <Enter>

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SAP Screen Input field Sample Value Comments

Amount 750 Enter the amount

Assignment User can choose to enter the assignment

number such as the invoice number

Tick <Asst retirement> √ Tick asset retirement

Text Sales of Fixed Asset Enter the relevant text in the Text field

Click <Enter>

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SAP Screen Input field Sample Value Comments

Asset number 40000 Enter asset number

Asset Transaction 260 Transaction that will be applicable for SFE is

this retirement with revenue are as below:

210 - Retirement with revenue

260 - Retirement of current-year acquistn.

with revenue

230 - Retirement to affiliated company with

revenue
275 - Retmt. of curr-yr acquis. To affil. co. w/
revenue

230 and 275 will be used when the customer

used in this transaction is the inter-company
customer with trading partner data in the
customer master data

Sub number Only enter sub number if applicable. Sub

number is only applicable for Low value
Asset.

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SAP Screen Input field Sample Value Comments

Asset value date 02.01.2016 Enter asset value retirement

Tick <Complete √ Tick complete retirement

retirement>

Click <Continue>

Click Simulate:

Click Post to post the Document.

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16.1 Asset Explorer view Post Asset Retirement by Customer

17. Distribution -- AUC Capitalization

This process is for the transfer the amount that has been posted form WIP to the valid asset.

Menu Path: Accounting → Financial Accounting → Fixed Assets → Posting → Capitalize Asset u. Const.
→ Distribute or Transaction Code: AIAB

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SAP Screen Input field Sample Value Comments

Company Code SFE1 Enter relevant company code

Asset 50000 Enter asset number of asset under

construction.

Click <execute> Button To go to next screen

SAP Screen Input field Sample Value Comments

Choose <line item> The line item might appear more than
1 depends on the number of
acquisition done for the asset.

Click <Enter> Button

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SAP Screen Input field Sample Value Comments

Cat FXA Enter category – only FXA

Settlement Receiver 20000-4 / 40000-2 Enter real asset number. Asset that the
WIP amount will be transferred /
Distributed to.

Percentage 60 / 40 Enter the percentage of the cost to be

settled

Distribution Rule 1 Enter distribution rule

Press <Enter>

Click <Back> Button

SAP Screen Input field Sample Value Comments

Click <execute settlement> button to

Click Button run settlement

Click in Test run to check the document posting relating to AUC Capitalization cost distribution

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Come back and Un-check Test Run to process AUC capitalization and Distribution in real time.

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18. External Asset Acquisition without Offsetting Entry

Menu Path: Accounting → Financial Accounting →Accounts Payable→Fixed Assets →Posting

→Acquisition →External Acquisition →with Vendor
Or Transaction Code: ABZON

We use this procedure when we have received the Asset but yet to receive the invoice information from
the Vendor. Once received the invoice can then be debited later to the clearing account.

Select and input the following

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Field Name R/O/C Description

Period O Defaults to current period. Change period 03 if required.
Document type R Leave blank. Or Select AA
Offsetting acct R Leave blank. The default for acquisitions will be taken.
Trans. type R Enter the transaction type.

The default is 100. When posting a capital grant

change the transaction type to 101. This changes the
transaction type description and the asset number is
credited and Capital grant clearing account 15340 is
debited.
Example: 100
Reference O Enter the reference if appropriate.
Example: Asset Offset

Click on to view the entry prior to posting.

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Click on to post the transaction.

This Asset clearing account (161041) which is a suspense account should be regularly cleared to a nil
balance.

19. Asset Transfer within Company

Reclassify Asset to New Asset Class

This is for the scenario that asset Acquisition & depreciation has been posted to the asset that has been
created under wrong asset class. Using this Transaction code or following the menu step we can
reclassify the asset, in other way to say to transfer the asset from one Asset class to another.

Menu Path: Accounting → Financial Accounting → Fixed Assets → Posting → Transfer → Transfer
within Company Code

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SAP Screen Input field Sample Value Comments

Asset 30000 Enter relevant asset number

Document Date 05.03.2016 Enter relevant document date

Posting Date 05.03.2016 Enter relevant posting date

Asset value date 05.03.2016 Asset value date must be the same as
Document Date 19.1 P
artial
Text Transfer of Asset - Enter relevant Text for the transaction. Transf
Wrong Asset Class er
Tab.
Existing Asset Tick When existing asset is selected. System will ask
user to enter the new asset number that has
been created for the transfer. User need to
create new asset with the right asset class for
this field.

Asset Number 40301600010 New Asset Number that has been created

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SAP Screen Input field Sample Value Comments

Amount Posted N/A Not applicable for SFE1

Percentage rate N/A Not applicable for SFE

Quality N/A Not applicable for SFE

Related to: Choose tab Prior-year acquistn. If the retirement

is done in the year not the same as acquisition
Prior Year acquis year.

Related to: Choose Choose the tab From curr-yr acquistn. Is the
retirement is done in the same year as the
From curr.-yr aquis. acquisition year.

Click <Simulate> To check the entries before posting

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SAP Screen Input field Sample Value Comments

Click <save> System will give message “Asset Transaction

posted with document number XXXXXXXXXXX”

20. Asset Explorer – Post Asset Transfer within Company

Transaction Code: AW01N

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21. Information System – Asset Report

Standard Reports are available via the SAP Menu:

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Accounting → Financial Accounting → Fixed Assets →Information Systems →Reports on Asset

Accounting

Among them key reports are available under following Transaction codes:

• S_ALR_87011963 – Asset Balance Report

• S_ALR_87011990 – Asset History Report
• S_ALR_87012026 – Depreciation Current Year

Transaction Code: S_ALR_87011963 – Asset Balance Report

Transaction Code: S_ALR_87011990 – Asset History Report

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SAP – FINANCIAL ACCOUNTING

Yogi Kalra, SHEFARIA ENTERPRISES INC
ykalra@shefaria.com