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Supplier Quality Assurance Manual

Supplier Quality
Assurance
Manual
Special Devices, Incorporated
Daicel Safety Systems America Arizona, Inc.

This manual supersedes all previous forms of the Special Devices, Incorporated and Daicel Safety Systems
America Arizona, Inc. Supplier Quality Assurance Manual, and is to be used in lieu of any/all previous
manuals.
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TABLE OF CONTENTS
1. Introduction
1.1 Policy and Vision
1.2 Purpose
1.3 Scope
1.4 Responsibility
2. Quality System Requirements
2.1 ISO/TS 16949: 2009 and Alternatives
2.2 Basic Environmental Requirements
2.3 Prototype Fabrication and Quality Evaluation
2.4 Special Characteristics
2.5 Special Process System Assessments
2.6 Advanced Product Quality Planning (APQP) and Launch Readiness Reviews
2.7 Production Part Approval Process (PPAP)
2.7.1 PPAP Document
2.7.2 Prohibited/Reportable/Recyclable Materials
2.7.3 Annual Validation
2.8 Run-at-Rate Analysis
2.9 Packaging
2.10 Lot Identification, Marking and Lot Traceability
2.10.1 PPAP and Engineering Use Only Labels
2.11 Supplier Request for Action
2.11.1 Deviations - Waivers
2.12 Drawing Revisions and Changes
2.12.1 Single Part Number Drawings
2.12.2 Multiple Part Number Drawings
2.13 Concern Management
2.13.1 Containment / Certification of Sort
2.13.2 Rework
2.13.3 Root Cause Analysis and Permanent Corrective/Preventive Action
2.14 Supplier Performance Reporting
2.14.1 Parts-Per Million (PPM)
2.14.2 First Time Quality (FTQ)
2.14.3 On-Time Delivery (OTD)
2.14.4 RFCA Responsiveness
2.14.5 Cost Incidents
2.15 Record and Product Sample Retention
2.16 Contingency Plan
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Reference Documents
AIAG B-10 “Trading Partners Labels Implementation Guide”
AIAG Heat Treat System Assessment (CQI-9)
AIAG Plating System Assessment (CQI-11)
AIAG Coating System Assessment (CQI-12)
AIAG Welding System Assessment (CQI-15 )
AIAG Soldering System Assessment (CQI-17)
AIAG Subtier Supplier Management Process Guideline (CQI-19)
AIAG Molding System Assessment (CQI-23)
AIAG Manual “Production Part Approval Process” (PPAP)
AIAG Manual “Measurement System Analysis” (MSA)
AIAG Manual “Potential the Failure Mode and Effects Analysis” (FMEA)
AIAG Manual “Statistical Process Control” (SPC)
AIAG Manual “Advanced Product Quality Planning (APQP) and Control Plan”
Directive 2000/53/EC of the European Parliament and of the Council on End-of-Life Vehicles
(ELV)
Commission Decision of the 1 August 2008 amending Annex II to Directive 2000/53/EC of the
European Parliament and of the Council on end-of-life vehicles (2008/689/EC)
Directive 2002/95/EC of the European Parliament and of the Council on the Restriction of the
use of certain Hazardous Substances (RoHS) in electrical and electronic equipment and
supporting amendments
Global Automotive Declarable Substances List (GADSL)
ISO 9001:2008
ISO/TS 16949:2009
Registration, Evaluation, Authorisation, and Restriction of Chemicals (REACH) Regulation. EC
No.1907/2006 and supporting amendments
Note: AIAG documents may be obtained from www.aiag.org.

Forms
Request For Corrective/Preventive Action (RFCA) APD-PR0020
Problem Solving Report APD/M-QA0342
PPAP Requirement Checklist APD-PR0013
Supplier Assessment Survey APD-QA0345
Supplier Design Review Checklist APD-PR0014
Supplier Request For Action (RFA) APD-QA0248
Run @ Rate Analysis APD-PR0017

Note: Electronic copies of all forms are available on our website or upon request. Please
visit www.specialdevices.com or contact your SDE.
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1. INTRODUCTION

1.1 Policy and Vision

It is the policy of Special Devices, Incorporated (SDI) and Daicel Safety Systems America
Arizona, Inc. (DSSA AZ) to achieve a clear competitive advantage through continuous
improvement in quality, service, delivery and cost from our suppliers. It is the vision of
SDI and DSSA AZ that suppliers shall adopt Continuous Improvement processes by
promoting lean manufacturing principals and the use of six-sigma analysis tools.
1.2 Purpose
The purpose of this Supplier Quality Assurance Manual is to specify SDI and DSSA AZ
quality system requirements for our suppliers. These requirements extend from supplier
selection, to new product development, to production.
1.3 Scope
This manual describes the quality system requirements for current and prospective
suppliers of materials to SDI and DSSA AZ. This document is an extension of the
commercial terms and conditions unless specifically exempted by contractual agreement.
The manual is under the control of Supplier Development Engineering (SDE). SDE is
responsible for supplier evaluations, by assessing conformance to the system and process
requirements of this manual.
1.4 Responsibility
Suppliers are responsible for complying with the Supplier Quality Assurance Manual
requirements. Failure to meet these requirements may result in the loss of existing and/or
future business. Suppliers shall adopt a goal of zero (0) Parts-Per-Million (PPM) defects
and 100% On-Time Delivery.
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2. QUALITY SYSTEM REQUIREMENTS

2.1 ISO/TS 16949:2009 and Alternatives
Suppliers shall be registered to ISO 9001:2008 (or later). Automotive suppliers should
strive to be compliant with ISO/TS 16949:2009 (or later). Some elements of ISO
9001:2008 or ISO/TS 16949:2009 may be waived for suppliers with low automotive
volume or very small companies with limited resources. Suppliers that are not ISO/TS
registered may be audited by Supplier Development Engineering (SDE). The audit will
determine if the supplier complies with all applicable elements of the latest edition of the
applicable industry Quality System Requirements, including all supplements and reference
manuals, including:
 Production Part Approval Process (PPAP)
 Advanced Product Quality Planning and Control Plan (APQP)
 Potential Failure Mode and Effects Analysis (FMEA)
 Measurement System Analysis (MSA)
 Statistical Process Control (SPC).
The SDE will schedule the assessment audit with the supplier should a quality system audit
be necessary. The audit will be conducted using the QSA or Supplier Assessment Survey
(APD-QA0345), unless otherwise specified. The audit will include:
 Documentation of audit results
 Identification of concerns or issues
 Action plan to correct deficiencies, if needed. The Action Plan will include
action(s) the supplier must take to resolve those issues that were identified during
the audit, including establishing target completion date(s) for each action, and the
name of the responsible individual for completion of the action item.
It is recommended that suppliers encourage direct material/service suppliers to be
compliant with ISO 9001:2008 (or later) and for automotive suppliers, ISO/TS 16949:2009
(or later). Use of the AIAG Sub-tier Supplier Management Process Guideline (CQI-19) is
also recommended.
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2.2 Basic Environmental Requirements

The supplier is solely responsible for being aware and complying with all relevant public
standards. All suppliers shall comply with all applicable REACH requirements that affect
products supplied.
Suppliers providing automotive components and materials are required to demonstrate
compliance with the latest GADSL list and End of Life Vehicle (ELV) directive and
amendments, regardless of whether PPAP is required. The GADSL list is available at
www.gadsl.org. Reporting must be completed via the International Material Data System
(IMDS), available at www.mdsystem.com (SDI ID = 23926, DSSA AZ ID = 21903).
Submission via the China Automotive Material Data System (CAMDS), available at
http://www.camds.org/camds_en/, may also be required.
Suppliers providing non-automotive components and materials may be required to
demonstrate compliance with RoHS and WEEE, and/or other governmental or industry
requirements. Contact the respective SDE for reporting requirements.
2.3 Prototype Fabrication and Quality Evaluation
In fabricating prototypes or pre-production parts, suppliers should mimic the planned
production process to the greatest extent possible. Suppliers may be requested to provide
material certifications, dimensional, performance, and/or process data.
2.4 Special Characteristics
Suppliers shall implement special process controls (such as SPC) for special characteristics
and document such action on the control plan. Quarterly CpK reports are to be submitted to
SDE each quarter unless specifically waived. Reports are to include all critical and major
characteristics, and any others specified by the SDE. All requested reports should be sent
to the respective SDE the first week of each calendar quarter.
For DSSA AZ suppliers, all characteristics shall meet PpK / CpK values as specified below.
Ongoing Requirement
Characteristic PPAP Requirement
(including Quarterly CpK reports)
D PpK ≥ 1.67 CpK ≥ 1.67
All Others PpK ≥ 1.67 CpK ≥ 1.33
For SDI suppliers, critical and major characteristics shall meet PpK / CpK values as specified
below.
Ongoing Requirement
Characteristic PPAP Requirement
(including Quarterly CpK reports)


Critical C
PpK ≥ 1.67 CpK ≥ 1.33
Major M
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2.5 Special Process System Assessments

Suppliers shall conduct special process system audits annually using the AIAG
assessments: Heat Treat System Assessment (CQI-9), Plating System Assessment (CQI-
11), Coating System Assessment (CQI-12), Welding System Assessment (CQI-15),
Soldering System Assessment (CQI-17), and Molding System Assessment (CQI-23).
Individual assessments are required for each heat treat, plating, coating, welding, soldering,
and molding process used in the supply chain (this includes all sub-suppliers). If multiple
suppliers/sites are used for a process, an assessment must be conducted for each
supplier/site.
Suppliers may also be required to show compliance to the AIAG Subtier Supplier
Management Process Guideline (CQI-19).
2.6 Advanced Product Quality Planning (APQP) and Launch Readiness Reviews
The planning stage of launching a new program and the components to be used are critical
to the long-term success for SDI, DSSA AZ, and its suppliers. During the development and
validation phases of the launch, the Supplier will be requested to work with Integrated
Product Teams (IPT) to resolve production and manufacturing issues prior to production
launch. When required, Suppliers will be requested to submit APQP status reports for
tooling, raw materials, quality, and performance issues. Suppliers may also be requested to
complete a Supplier Design Review Checklist (APD-PR0014).
A Launch Readiness Review may be conducted on site at the supplier prior to or during
PPAP and may consist of the following:
 Verification of Design Review Actions
 Program timing chart
 Review of customer requirements
 APQP documentation (PFD, PFMEA, PCP, SOPs, etc.)
 Run @ Rate verification
 PPAP Status.
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2.7 Production Part Approval Process (PPAP)

PPAP is required for suppliers providing automotive parts. PPAP may be followed for
commercial parts as determined by the SDE.
2.7.1 PPAP Document
Suppliers shall ensure that the PPAP document is in accordance with the
requirements of the current AIAG PPAP manual. Contact the SDE to review the
PPAP Requirements Checklist (APD-PR0013) for the level of PPAP required.
Level 3 PPAP with all SDI/DSSA AZ-specific requirements will be the default
level. The supplier shall verify that all requirements are met prior to the submission
of the PPAP. The Buyer or the SDE may require that sample parts be sent to verify
that the parts run at an acceptable level in the SDI process. These PPAP sample
parts shall be identified with green PPAP labels as described in section 2.10.1. The
approved or interim approved signed warrant returned to the supplier is the
authorization to ship materials as directed by the purchase order.
If PPAP does not meet requirements and deviation is requested, contact the SDE
and provide a Supplier Request for SDI Action (APD-QA0248). A copy of the
dispositioned RFA must be included in the PPAP submission (see 2.11).
NOTE: Once the process that produces a part has been validated (i.e., PPAP
approved), the supplier cannot change any element of that process without
prior SDI and/or DSSA AZ approval. This applies to all products using the
PPAP process.
2.7.2 Prohibited/Reportable/Recyclable Materials
Evidence of submission via IMDS (and CAMDS where applicable) prior to PPAP
must be included in the PPAP. Any changes to the materials used or expiration of
an applicable exemption will require resubmission and may require a revised PPAP
submission (reference 2.11).
2.7.3 Annual Validation
Annual validation shall be conducted by all automotive suppliers. Annual
validation may be required for non-automotive suppliers. Annual validation may
include full dimensional layouts, capability studies, material testing and
performance testing. All documents should be less than one year old. For
additional information concerning this requirement contact your SDE.
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2.8 Run-@-Rate Analysis

A Run-@-Rate audit may be required to demonstrate the manufacturing process is capable
of producing components at quoted capacity that meet SDI and/or DSSA AZ quality
requirements, and the process conforms to the manufacturing and quality plan documented
by the supplier in the PPAP. All production tooling and documentation are to be in place
and running at full capacity, utilizing all regular production direct and indirect personnel
and support systems. The supplier or the SDE will coordinate this activity using the Run-
@-Rate Analysis form (APD-PR0017) or equivalent.
2.9 Packaging
Packaging requirements include the following:
 Packaging, labeling and documentation must conform to all DOT, EPA,
OSHA, and any other associated regulatory requirements
 Only one part number in a box or packaging unit
 Only one lot number in a box or packaging unit
 Packaging will be in a quantity/lot size as agreed for the KANBAN signal size
 Packaging shall be in a manner and type that precludes damage to material
during the packaging and transportation process
 Bar code labels for each packaging unit per AIAG B-10 Trading Partners
Labels Implementation Guide, unless otherwise specified, and shall include:
 SDI/Daicel part number and revision level
 Part name/description
 Quantity
 Supplier name and supplier code
 Lot Number
 Date
 Heat number if requested.
 Bar code symbology shall be Code 3 of 9, unless otherwise approved in
writing by the SDE
 Drawing or contractual requirements may specify additional required
documentation (certificate of analysis, material certifications, etc.).
A description of the packaging method shall be included in the PPAP submission, unless
otherwise specified in writing by the SDE.
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2.10 Lot Identification, Marking and Lot Traceability

As part of the PPAP package the supplier shall include the definition of a “lot” and package
marking instructions. The supplier should include a sample of the marking label.
Additionally, the supplier shall include the lot traceability procedure that outlines how raw
materials, processes, equipment, operators, and production dates are identified from the
supplier lot number. Suppliers to DSSA AZ may also be restricted to a maximum lot size.
Contact your SDE for specific details.
2.10.1 PPAP and Engineering Use Only Labels
Suppliers shall send all “PPAP” requested parts and “Engineering Use Only Parts”
with labels visible on the outside of each container or box. Label examples are
included below. Supplier may be asked to submit inspection data to SDE with the
parts.

2.11 Supplier Request for Action

SDI and DSSA AZ consider all the elements making up the process for all parts, at all
suppliers, as critical. Once the process that produces a part has been validated (i.e.
PPAP approved), the supplier cannot change any element of that process without
prior SDI and/or DSSA AZ approval. Suppliers shall submit a written request for product
or process change or a notification of change, to SDE, as outlined in the current AIAG
PPAP Manual, using Supplier Request for Action (APD-QA0248). If required, the supplier
shall obtain SDI or DSSA AZ approval prior to implementing the change. Only a signed
approved Parts Submission Warrant Letter (PSW) constitutes approval. For
additional information concerning how to fill out this form contact your SDE.
The following actions will constitute an RFA:
 Waiver / Deviation
 Request for Process Change (includes raw material)
 Request for Drawing Change
 Other.
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2.11.1 Deviations - Waivers

Deviations are required for material that does not meet one or more of the drawing
requirements or any portion of a specified standard (including purchase order).
Suppliers are responsible for the material shipped, and material received that does
not meet drawing requirements will be counted against the supplier performance
record.
The supplier shall submit a Supplier Request for Action (APD-QA0248), to the
Buyer and SDE, and obtain written authorization prior to shipment for any known
non-compliant material. Only an approved Supplier Request for Action
constitutes approval to ship non-compliant material, and only for the agreed
upon quantity/time frame. For additional information concerning how to fill out
this form contact your SDE.
2.12 Drawing Revisions and Changes
Throughout the course of validation and production, suppliers may need to request a
drawing change. Change request submission should be coordinated with the Buyer or SDE
using Supplier Request for Action (APD-QA0248). Once the change is authorized, an
updated PPAP submission is required. Approved drawing changes will be formalized in a
revised drawing and a purchase order amendment prior to implementation. For additional
information, contact the Buyer or SDE.
2.12.1 SDI Single Part Number Drawings
SDI drawings maintain revision control levels through the use of an “alpha or
alpha/numeric” designation in the upper right corner of our drawings. This revision
will apply to all documents and correspondence addressed to SDI except as noted
below.
2.12.2 SDI Multiple Part Number Drawings
Some component drawings have multiple configurations listed, and are referred to
by SDI as “Tab” drawings. For Tab drawings, the revision letter (alpha or
alpha/numeric) associated with each specific part number shall apply, and this
revision will be used for all documents and correspondence addressed to SDI.
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2.13 Concern Management

Upon receiving a Request for Corrective Action (APD-PR0020) or Problem Solving
Report (APD/M-QA0342), the supplier shall implement and submit a containment plan
within 24 hours to the SDE. Within 14 days (or as required by SDE), the supplier shall
submit a completed corrective action plan or a reasonable approach to developing one in
case of complex issues. The supplier shall use a systematic problem solving method such
as 8D, or other analysis tool acceptable to SDE. All responses must be submitted in one of
the SDI formats.
Suppliers shall immediately notify the Buyer or SDE upon discovery that nonconforming
or suspect product has been shipped.
2.13.1 Containment/Certification of Sort
Suppliers are responsible for containing non-conforming material at all locations,
including material in-transit, at sub-suppliers, all supplier locations, and at all SDI
or Daicel locations. This containment action consists of labeling the outside of each
container indicating that sorting or rework has been conducted. The label shall be
specific as to the activity conducted indicating the certification. Any rework activity
must be approved by SDE. If a containment action is determined to be ineffective,
SDI and/or DSSA AZ may require a Third Party containment action. Use of a Third
Party service may be at the expense of the supplier. The supplier is responsible for
investigating any part(s) that were/are produced using the same equipment or
processes, and may be required to sort material at SDI. Suppliers shall label each
container with statement of containment actions. Containment costs incurred by
SDI will be charged back to the supplier.
In the event that material is sent back to the supplier for sorting, the supplier must
report the results of the sort to their SDE within five (5) business days of receipt of
returned material unless prior agreement is made with the SDE.
2.13.2 Rework
No rework of material is authorized without prior approval. Rework must be
supported by operating and inspection instructions. Special identification and
segregation of the reworked product may be required.
2.13.3 Root Cause Analysis and Permanent Corrective/Preventive Action
The supplier is expected to assemble a team and use problem solving tools that are
readily available, such as the 5-Why, fishbone diagrams, six-sigma analysis tools,
etc. In some instances, the supplier may be required to document the detail behind
the corrective action response.
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2.14 Supplier Performance Reporting

Suppliers are measured for quality and delivery performance. Depending on the
commodity and volume of shipments, Supplier Scorecards may be sent to suppliers
monthly.
2.14.1 Parts-Per-Million (PPM)
Quality is measured based on parts-per-million defective (PPM). The PPM goal for
supplied materials is zero (0). Suppliers having 10 PPM or greater may be required
to submit a corrective action plan.
ActualQuantityDefective
PPM  *1, 000, 000
TotalPartsReceived
Suppliers are responsible for the quality of the material they deliver. By requesting
a deviation before shipment of non-conforming material, the supplier may avoid
the negative impact on PPM. If non-conforming material reaches SDI or DSSA AZ,
the supplier will be notified through a Discrepancy Report (DR) and/or Request for
Corrective Action (RFCA). This complaint will include details of the
nonconformance. Subject to review and approval of the SDE, the supplier may have
an opportunity to sort the suspect material and report back to the location the actual
number of non-conforming pieces. If the supplier can provide certified replacement
stock before the suspect material is needed, the SDE may adjust the number of
discrepant pieces to zero (0).
Material/components requiring rework may be excluded from PPM at the discretion
of the SDE. Reworking of material requires prior approval by the SDE and may
require the supplier to submit a request for a process change (see section 2.9).
2.14.2 First Time Quality (FTQ)
First Time Quality is measured by comparing the quantity of lots accepted versus
the quantity of lots rejected [dispositioned as return (RTV) or scrap (at supplier
cost)], accepted upon deviation, and received with documentation errors (missing
certification, label discrepancy, etc.). The goal is 100% FTQ. Suppliers having less
than 97.5% FTQ may be requested to submit a corrective action plan.
 # LotsRTV  # LotsDeviation  # LotsDocumentError 
FTQ  1   *100%
 TotalLotsReceived 
2.14.3 On-time Delivery (OTD)
On-time Delivery is measured by counting the number of delivery issues per
reporting period. A delivery issue is any delivery event requiring SDI or DSSA AZ
Purchasing involvement, including missed or late shipments, short shipments, not
confirming KANBAN signals, etc. Specific focus is on events that could impact
SDI manufacturing (unplanned changeovers, line shutdowns, etc.). The goal is zero
OTD events.
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2.14.4 RFCA Responsiveness

RFCA Responsiveness is measured by comparing the actual RFCA closure date
against the due date specified in the RFCA. RFCAs are to be closed on or before
the due date. Suppliers submitting the RFCA for closure 7 or more days beyond the
due date may be requested to submit a corrective action plan.
2.14.5 Cost Incidents
A cost incident is any event resulting in increased cost to SDI or DSSA AZ. This
includes items such as premium freight incurred due to late delivery or defective
material, customer chargeback or sorting charges due to defective product,
production line shutdowns, etc. This list is not intended to be inclusive of all events.
The goal is zero incidents.
2.15 Record and Product Sample Retention
Suppliers must have a method allowing for the safe and accessible storage of all records,
including procedures, documentation, data and samples pertinent to SDI and DSSA AZ
product and processes for a minimum period of 20 years from the date of manufacture.
Retrieval of archived data must be achievable within a 24 hour period.
If a supplier goes out of business or stops production of SDI or DSSA AZ material or
component, that supplier is still responsible for the maintenance of the above mentioned
documentation for the same period of time. The supplier will provide to SDI and/or DSSA
AZ the location where the documents will be stored and a contact list with address and
phone number where records will be retained. SDI and DSSA AZ maintain the right to
obtain any of these documents upon request. The supplier may request, in writing, to
transfer these documents to SDI or DSSA AZ.
2.16 Contingency Plan
Suppliers shall develop a contingency plan for potential catastrophes disrupting product
flow to SDI or DSSA AZ, and advise SDI and DSSA AZ at the earliest possible opportunity
in the event of an actual catastrophe. In the event of an actual catastrophe, suppliers shall
provide SDI and DSSA AZ access to SDI and DSSA AZ tools and/or their replacements.