NATIONAL INSTITUTE OF TECHNOLOGY, WARANGAL

Ph.D. PROGRAM

RULES AND REGULATIONS

1. INTRODUCTION:

1.1 The Institute provides facilities for research leading to the degree of Doctor of
Philosophy (Ph.D.). Ph.D. Program is offered in the following departments:
a) Civil Engineering h) Biotechnology
b) Electrical Engineering i) Mathematics
c) Mechanical Engineering j) Humanities and Social Sciences
d) Electronics and Communication Engineering k) Physics
e) Metallurgical and Materials Engineering l) Chemistry
f) Chemical Engineering m) School of Management
g) Computer Science and Engineering

2. ADMISSIONS
2.1 Student Categories: This program is offered in two different types and are categorized
as follows:
Full Time Part Time
a) Full-time student on institute fellowship. g) Permanent faculty and other
permanent staff of NIT, Warangal
b) Full-time Government/ Semi- h) External scholars from National
Government Fellowship awardees / Research Laboratories, PSUs having
QIP MOU with NIT Warangal, R&D
/ FIP (UGC) / CSIR / UGC / DOE / DST Organizations approved by the Senate
/ DBT / NBHM etc having necessary and required
c) Full-time project fellows/JRF/SRF research facilities
appointed in R&D projects being carried
out in NITW
d) Full-time Sponsored student from
Industry/R&D organizations
e) Indian Council for Cultural Relations
(ICCR) fellowship awardees (Foreign
students)
f) Full-time External (CSIR/ JRF/
SRF Fellows) working in National
Research Laboratories/ R&D
Organization having necessary facilities

NOTE:

i) A student of category (a) will receive the institute scholarship for a duration
of three years, which may be extendable by one more year, based on
the
 recommendations of Doctoral Scrutiny Committee (See Appendix-I for
more information and Appendix - VI for the constitution of DSC)
ii) Student of Category (d) shall be sponsored and financed by the sponsoring
organization: (See Appendix-II, for more information)
iii) Student of category (f) shall produce a no objection certificate from the
organization wherever he/ she is having fellowship and also acceptance from
a possible supervisor along with bio data from the organization. There will
not be any financial commitment from NITW for students under category
(f) (See Appendix-III, for more information)
iv) A part-time student of category (g) shall produce a sponsorship-cum-clearance
certificate from the Director, NITW. (See Appendix - IV, for more information)
v) A part-time student of category (h) shall produce a no objection certificate
from the present employer and also acceptance from a possible supervisor along
with biodata from the organization. (See Appendix-V, for more information)
vi) Change of status from one category to another category or from full-time to part
time will be subjected to approval of the senate based on recommendations
of DSC and DAC-PG & R (See Appendix VII, for constitution of DAC-PG&R). Students
should have submitted the synopsis for getting permission to convert from
full- time to part time.
vii) No student can receive scholarship/fellowship from more than one source, either
Government or Private.

2.2 ELIGIBILITY:
2.2.1 (Eligibility Criteria for Category (a) Students):

Engineering Departments:
Master’s/M.S. (by Research) degree in Engineering / Technology in the appropriate branch of
study with minimum 60% aggregate marks (CGPA ≥ 6.5/10) in UG and PG for admission
under OC / OBC category and minimum 55% aggregate marks (CGPA of ≥ 6.0) for candidates
under SC/ST/PWD category. All candidates must have qualified in GATE.
OR
Bachelor’s in Engineering / Technology with valid GATE score and at least CGPA of 8.0/10 or
75% of marks under OC/OBC category and at least CGPA of 7.5/10 or 70% for candidates
under SC/ST category.

Sciences Departments:
Master’s degree in the relevant discipline of Science (Maths/ Physics/ Chemistry)/ B.Tech or
equivalent degree/ M.Tech or equivalent degree with minimum of 60% aggregate
marks (CGPA≥ 6.5/10) in PG for candidates under OC/OBC category and minimum
of 55% aggregate marks (CGPA of ≥ 6.0) in PG for candidates under SC/ST/PwD
category. All candidates must have a valid GATE/UGC/CSIR/INSPIRE/ NET.

Humanities:
Master’s degree in the relevant discipline of English with minimum of 60% aggregate marks
(CGPA≥ 6.5/10) in PG for candidates under OC/OBC category and minimum of 55%
aggregate marks (CGPA of ≥ 6.0) in PG for candidates under SC/ST/PwD category. All
candidates must have a valid GATE/UGC/CSIR/INSPIRE/ NET.
School of Management:
Master’s degree in Business Administration with minimum of 60% aggregate marks (CGPA≥
6.5/10) in PG for candidates under OC/OBC category and minimum of 55% marks (CGPA of ≥
6.0) for candidates under SC/ST/PWD category. All candidates must have a valid
UGC/NET.

2.2.2 As per AICTE / UGC norms, students of category (a) must have passed GATE / UGC /
CSIR exam / DAE-JEST. In case of students with M.Sc./M.Sc(Tech)/MBA/MA
qualification, GATE / UGC - CSIR NET qualification is necessary.

2.2.3 In case of students of category (d), (e), (f) and (g), GATE / UGC-CSIR NET, qualification
is relaxed. However, they will be selected through an institute entrance test and/or an
interview, as per the discretion of the department.

2.2.4 Written test is exempted to a permanent faculty/staff member who wishes to register
for Ph.D. in the department where he/she is working. If the permanent faculty / staff
member wishes to work for his/her Ph.D. in some other department, then the written
test and/ or interview are necessary.

2.2.5 Admission under the category (h) is open to:

i) JRFs / SRFs in CSIR / DST / Defence laboratories / Government R&D Organizations

ii) Scientists / Engineers with ME / M.Tech who have put in at least five years of
experience in PSUs, National Research Laboratories, R and D organizations
having MOU with NIT, Warangal.

See Appendix- V for more information. The selection of candidates under this category is
based on interview.

2.2.6 Candidates of all categories must appear for interview.

3. PROGRAM STRUCTURE:
3.1 The Ph.D. Degree Program Structure consists of the following stages:

i) Ph.D. Course work and evaluation

ii) Research proposal submission and assessment
iii) Comprehensive Examination
iv) Periodic assessment of research progress
v) Pre-synopsis seminar and synopsis submission
vi) Submission of Ph.D. thesis and adjudication
3.2 The minimum course credit requirement for candidates getting admitted
with different qualifications is as follows.

Minimum Qualification Credit Requirement

M.E. / M.Tech. / M.Phil. / M.S. /
12
M.Sc. (Tech.) of 3 years
M.Sc. / M.A. / MBA / M.Sc. (Tech.) of 2 years 16
B.E./ B.Tech 20

If the DSC recommends more courses of study, then the candidate has to do those
courses as per the directions of the DSC.

3.3 Higher level courses appropriate for research scholars may be introduced into
the curricula by all Departments. Research Scholars may enroll for these courses on
self- study mode. The candidates can also enroll for any appropriate PG course
(provided he/ she has not undergone that course during M.Tech program). For
self-study courses, the DAC(PG&R) will allot a teacher to evaluate the candidate in the
course. It is advisable that the supervisor(s) of the candidate are not allotted as
teacher for self-study courses for more than one course in case of candidates with
PG qualification and not more than two courses in case of candidates with UG
qualification.

Candidates must complete all the assigned course works with a grade not lower than
C in each of the courses. If candidate gets a grade less than C, he/ she may
be permitted to do the same course in self-study mode in the subsequent semester.

In addition, the full time candidates are required to complete one of the
following audit courses: (Part-time candidates are not required to do the audit
courses)

1. Research Methodologies
2. English for Scientific Communication
3. History of Science & Technology
4. Professional Ethics

3.4 The syllabi for all the courses to be offered to a Ph.D student must be approved by the
DSC.

3.5 The course work should be completed in the first three semesters after admission. If a
candidate fails to complete the course work in the first three semesters, the DSC may
recommend for an extension of one more semester with proper justification.
3.6 Every Ph.D. scholar shall perform satisfactorily in a Comprehensive Examination
in his/ her Department. The Comprehensive Examination Committee should consist
of DSC members and two other faculty members of the Institute nominated by
the Chairman, DSC. Comprehensive Examination will test the general capability of
the research scholar and the breadth of his/ her knowledge in the area related to his/
her field of research. The Comprehensive Examination will be an oral examination. It
will be based on the research proposal submitted by the student.
 If the performance of the candidate in the comprehensive examination is not
satisfactory in the first attempt, he/ she may be given another two opportunities to
appear for comprehensive examination within 6 months. There must be a minimum
gap of two months between two successive attempts of Comprehensive Examination.

The comprehensive examination may be taken any time after the

successful completion of the course work but within two years after registration for
Ph.D. If a candidate is unable to successfully complete the course work and
Comprehensive Examination within two years, his/ her admission will be cancelled.

4. EVALUATION SYSTEM:
4.1. Ph.D. Course Work and Evaluation: The Ph.D. course work evaluation shall be similar
to that of other PG courses.
4.2. Comprehensive Examination: Every Ph.D. student is required to submit his research
proposal at least by the time of Comprehensive Examination. The research proposal
must contain details including problem identification, state of the art technology, plan
of research work etc. The DSC will assess the proposal at the time of Comprehensive
Examination and communicate the recommendations for approval to the Dean-
Academic.
4.3. Research Progress Assessment:
4.3.1 After the approval of the research work proposal, assessments are made periodically,
through seminars (at least one seminar per semester before DSC), to
ensure satisfactory progress. The research scholar shall submit through his/her
supervisor(s), a progress report of his/her research work, to the concerned DSC twice
a year. The DSC will communicate to the Dean-Academic, through DAC-PG & R,
about the periodic progress. The continuance of registration of all research scholars is
subject to satisfactory progress made by them.
4.3.2 Prior to pre-synopsis seminar, the scholar is required to have at least two
papers
published or accepted for publication, in reputed SCI/ Scopus/Web of Sciences
indexed journals.
4.4. Pre-Synopsis Seminar and Synopsis Submission:
4.4.1 Prior to submission of the synopsis of the thesis, a comprehensive assessment of the
research work should be made by DSC by a Pre-Synopsis Seminar. The candidate can
submit the synopsis only if DSC is satisfied about the adequacy of work for submission
as a Ph.D. Thesis.
4.4.2 Details of the Pre-Synopsis seminar shall be notified well in advance, so as to enable
the interested faculty members and students to attend the same.
4.4.3 The Chairman of the DSC shall send the assessment report on the Pre-Synopsis
Seminar to the Dean-Academic.
4.4.4 The synopsis must be submitted at least one month before submitting the thesis. At
least three printed copies and one soft copy of the synopsis shall be submitted to the
Dean- Academic through the DSC and DAC-PG & R. The synopsis must be a maximum
of 15 pages, including references of research work, with the following
certificates. (See Schedules C and D in Appendix -IX)
a) Certificate from the Chairman, DSC that the Pre-Synopsis Seminar has been
completed satisfactorily (Schedule C, Appendix-IX).
b) Declaration by the Research Supervisor in a prescribed proforma stating:
 i) the bonafide nature of the work
ii) that the thesis does not contain any work which has been previously
submitted for the award of any degree, and
iii) the extent of collaboration, if any.
4.4.5 On successful completion of the Pre-Synopsis Seminar the DSC will recommend to the
Chairman of the Senate a panel of ten experts, five from India and five from abroad, to
examine the thesis. Two experts from the panel shall be appointed by the
Chairman of the Senate as external examiners. The supervisor(s) will be the internal
examiner(s). The thesis shall be forwarded to, these examiners who shall report
separately on the thesis and forward their recommendation to the Dean-Academic.

4.5. Ph.D. Thesis Submission and Adjudication

4.5.1 The Ph.D. thesis must be submitted within three months after the submission of the
synopsis. A candidate shall submit three copies of the thesis in case of single
supervisor and four copies if there is a joint supervisor, neatly typed or printed and
bound (Refer to guidelines for submission of thesis given in Appendix-X). The copy of
the thesis should be accompanied by originality report generated by the
Plagiarism checking software suggested by the Institute. The similarity should not
exceed 20% excluding the papers published by the candidate.
4.5.2 The examiners can recommend that
a) the thesis is accepted
b) the thesis is accepted with minor modifications suggested, without need
for resubmission to the reviewer
c) the thesis is to be resubmitted with suggested modifications, for reassessment
by the reviewer
d) the thesis is rejected
4.5.3 The reports of the examiners shall be examined by the Dean-Academic and the
Chairman of the Senate. There may be four possible situations arising out of
the nature of the reports, and the steps to be taken appropriate to the
circumstances shall be as laid down below:
a) The examiners are unanimous in recommending for the award of the degree on
the basis of the thesis without any modification. This is a clear case for the final
requirement of viva-voce.
b) The external examiners are unanimous in recommending for the award of the
degree but have suggested modification and / or have asked for clarifications.
The candidate in that case shall make modifications and provide the
clarifications as suggested, within a time prescribed by the DSC, which in
no case shall exceed 3 months. These may be sent to the examiners if so desired
by them. Otherwise, the DSC would evaluate the clarifications and recommend
for conducting the Viva Voce Examination.
c) One of the external examiners does not recommend for the award of the
degree and rejects the thesis while the other external examiner
recommends the award of the degree. The DSC in such a case may either ask the
candidate to modify the thesis as suggested, within a given time, not exceeding
six months and send the modified thesis to the same examiner again, or,
recommend to the Chairman of the Senate, for appointment of another
external examiner and send the thesis to him/her in its original form. If the
examiner who rejected the
 thesis is an Indian examiner then the third examiner shall be an
Indian examiner. If the examiner who rejected the thesis is a foreign examiner
then the third examiner shall be a foreign examiner. The recommendation
of this third examiner, at this stage, shall be taken as final and binding.
d) Both the external examiners reject the thesis.
4.5.4 In the event of a thesis being rejected by both the external examiners, the
Senate may, on the recommendation of the DSC, permit submission of a revised thesis
on an additional payment of the prescribed fee, after a suitable time to be fixed
by the Senate. Copies of the observations and comments of the examiners, if any,
may be given to the candidate on request. However, the names of the examiners are
not to be disclosed. In no case should a resubmission of the thesis without
modification along the lines of criticism made by the earlier examiners be
allowed. The revised thesis shall be referred for assessment to two external
examiners selected from a new panel of ten experts (five from India and five from
abroad) recommended by the DSC.
4.5.5 Once the reports of the examiners have been accepted as satisfactory, the candidate
will have to defend his thesis before a viva-voce board consisting of at least three DSC
members including the supervisor(s), and an external examiner. Copies of the reports
of the examiners are to be shown to the candidate through the DSC. The
external examiner may either be one of the experts who have already adjudicated
upon the thesis or be another expert appointed for the purpose. The Chairman of the
senate, at his/her discretion may advise that a faculty from an allied Department /
Centre of the institute be appointed as the additional examiner to conduct the
viva-voce examination. In such a case, the DSC recommends a faculty member of the
institute having knowledge in the area of the thesis topic, to be appointed as the
additional examiner. If the viva-voce board is not satisfied, the candidate has to
appear again before the board within the next three months. If the viva voce is
satisfactory and all other requirements have been fulfilled, the viva-voce board shall
recommend to the Senate for the award of the Ph.D. degree.
4.5.6 After the recommendations of the viva-voce board, either for acceptance of the
thesis for the award of Ph.D. degree or for its rejection, a copy of the reports of the
examiners may be issued to the candidate at his request.
4.5.7 Nothing contained in these regulations shall preclude a candidate from publishing /
patenting with the supervisor and/or others, the results of the work incorporated in
the thesis, at any time.

5. RESEARCH SUPERVISOR:
5.1 The candidates selected for PhD program in a Department have to report to the Head
of the Department two weeks before the date of the registration. During this time the
candidates will be given an opportunity to discuss with the faculty members on
proposed research areas and indicate their choice in the order of preference.
DAC- PG&R will allot one faculty member of the Department as research supervisor.
The Head of the Department in consultation with the research supervisor will
constitute the DSC and finalize the course work before the registration and
commencement of the semester.
5.2 A permanent faculty member of the Institute possessing Ph.D. degree shall be
recognized as Research Supervisor.
5.3 Each research student shall be allotted one faculty member of the department,
as research supervisor, on the recommendations of the DAC-PG & R.
5.4 Depending on the research requirements, additional research supervisor either from
the other departments of the institute, if the problem is of inter-departmental
nature, or from industry, may be considered as co-supervisor(s).
The recommendation for a co-guide shall be made with valid reasons and justification
by DAC(PG&R) of the Department. There shall not be any co-supervisor from
same specialization. (See Appendix-VIII, for guidelines for appointment of joint
supervisor)
5.5 Change of research supervisor(s)/ withdrawal of co-supervisor or DSC member (if
any), under exceptional circumstances shall be permitted by the senate, on
recommendation of DAC-PG & R. after consulting (i) the research scholar (ii) the
allotted supervisor(s) and (iii) the proposed supervisor(s).
5.6 At any given time, the total number of research students (including JRF/ SRF or other
fellowship holders and part-time students) registered with a faculty member shall not
exceed six.
5.7 The individual department will formulate the guidelines for the allotment
of supervisor(s) for the students with institute fellowship.
5.8 In case of part time external Ph.D. candidates (Category (g) in 2.1), one guide from
NIT Warangal and another supervisor(s) from the parent organization of
the candidate, are mandatory.
5.9 When a faculty member, who has guided a candidate for at least 3 years,
retires, he/she will continue to be a guide. However, a faculty who is in service
will be appointed as co-supervisor.
5.10 When a supervisor proceeds on leave/deputation/ lien for more than 6 months,
a
joint supervisor will be appointed and in case the period of leave/ deputation/ lien is
less than 6 months a care-taker supervisor will be appointed by the DSC. However, if
the leave/ deputation/ lien is for 2 years or more the person shall cease to be
a supervisor.

6. RESIDENTIAL REQUIREMENT:
6.1 Unless there is an explicit permission from the Chairman, Senate to any candidate to
stay outside the campus, all candidates admitted to the Ph.D. program will be
required to stay in the institute till they complete all assigned work and submit thesis.
(See Appendix-XII for rules related to residential requirement)
6.2 In the case of part-time external candidates from organizations having R&D facilities,
the residential requirement may be reduced to at least one semester if he is under
self-study, or at least two semesters out of which one semester at a stretch, if he/she
is registering for the course work.
6.3 In case of part-time external candidates with at least 10 years of research experience
in R&D Organizations, with the special permission of the DSC and approval of
the senate, the residential requirement may be waived completely. Nevertheless,
it is mandatory for such candidates also to complete the course work for the
prescribed number of credits on self-study mode, following all steps like
assignments, examinations etc., as prescribed for any regular course at NIT, Warangal.
However at least one seminar per semester before DSC is mandatory to review his/her
progress.
7. MINIMUM AND MAXIMUM PERIODS OF THESIS SUBMISSION
7.1 Normally, a candidate devotes at least three years for study and research and then
only becomes eligible to submit the thesis. The period will be counted from the date
of enrolment. However, for a candidate who has a degree of Master of Technology,
Master of Architecture, Master of Regional Planning, Master of City Planning, M. Phil.
or an equivalent qualification, this period shall be a minimum of 2 years.

Qualification at the time of Minimum Period

admission into Ph.D. program for thesis
submission

Full time candidates with M.E./M.Tech./

M.Phil. 2 Years
Full time candidates with M.Sc./M.A./MBA/
M.Sc. (Tech.) of 2 years 3 Years
Part time candidates 4 Years

7.2 Registration of a candidate for the PhD degree shall be effective, normally, from the
date of joining unless on account of unsatisfactory progress in work deferred
for a later date and shall remain valid for a period of eight years before the expiry of
which he/she will be required to submit the thesis. In the event of a candidate
failing to submit his/her thesis within the period, his/ her registration shall lapse
automatically.

8. AWARD OF THE DEGREE

8.1 On the recommendation of the Viva-Voce Board, the Senate shall decide whether the
candidate should be recommended to the Board of Governors for the award of
the degree of Doctor of Philosophy.
8.2 The Senate may authorize its Chairman to recommend to the Board of Governors, a
candidate for the award of the Degree of Doctor of Philosophy, if he/she has
completed all the requirements successfully and has been recommended by the
Doctoral Scrutiny Committee. Any action taken by the Chairman under the provisions
of this section shall be reported to the Senate at its subsequent meeting.
 APPENDIX - I

INSTITUTE FELLOWSHIP
(For candidates belonging to category (a), described in section 2.1)

1.1 All full time scholars admitted under Institute fellowship are eligible for scholarship.
Part-time candidates and full-time faculty members of the Institute admitted as part-
time scholars shall not be eligible for any kind of fellowship.
1.2 A person who is employed in the institute temporarily under a project or a scheme or
who enjoys an outside scholarship other than QIP/TF, and who has been registered for
the Ph.D. degree may be granted, the Institute Research Scholarship on
the recommendation of the DSC and DAC-PG & R, subject to the conditions of the
rules. However, the period of the fellowship in the project/scheme together with the
period of institute scholarship should not exceed 5 years.
Transfer from CSIR/UGC etc., individual fellowships and research projects, to the
institute scholarship, will be guided by the following:
i) One must have completed at least 2 years in a research project/ scheme.
ii) Individual research scholars from external funding agencies like CSIR/UGC etc.
must have completed at least two years as individual fellows.
iii) The candidates will present their work done so far for their Ph.D. at an open seminar
with the DSC and DAC-PG & R. The DAC-PG & R must satisfy that the case is deserving.
iv) The candidate must be GATE/NET qualified.
v) All other rules applicable for selection of regular institute scholars would apply.

2. SCHOLARSHIP
2.1 The value of the Institute Research Scholarship for scholars possessing the stipulated
qualification at the time of admission to the research program shall be as per
the AICTE guidelines under instructions of MHRD, Govt. of India. The Board of
Governors may revise the rates of Scholarship from time to time.
2.2 For a registered candidate, on completion of two continuous years of research work,
there will be an evaluation by the DSC, for considering and recommending
through DAC-PG&R, for enhancement of the value of scholarship.
2.3 In the event of the DSC being not satisfied with the progress of a scholar during the
preceding two years, it may recommend suspension of enhancement in the value of
the scholarship for such period, as it deems appropriate. The committee will reassess
the candidate's work after the period so fixed. If satisfied, the committee will
recommend the enhancement of the scholarship. The committee should also indicate
the date from which the enhanced value will be effective.

3. TENURE:
3.1 The Scholarship shall be payable from the date the scholar joins the Institute. At the
initial stage the order for payment of scholarship shall, however, be issued when the
scholar is enrolled formally.
3.2 The tenure of a research Scholarship shall be three years counted from the date
of joining. The initial award shall however, be released for one year and then renewed
from year to year up to the third year, subject to satisfactory progress. On the
recommendation of the DSC, the tenure may be extended for a further period of two
more years, granting the extension for not more than six months at a time subject to
the satisfactory performance of the scholar, at seminar lecture delivered embodying
the progress of the work. Grant of a six-monthly instalment of the tenure is subject to
actual requirement of the scholar's work to be certified by the DSC, after assessing the
progress of the work presented through Seminar lectures.
3.3 Normally the tenure of the scholarship awarded to a scholar will terminate with effect
from the day following the date of submission of thesis, provided he has not left the
institute earlier and has been working in the Department/Centre till that date.
However, a scholar may be allowed to draw scholarship for a further period of
3 months after the date of submission in view to complete any unfinished part
of experiment undertaken relating to his research work, subject to the overall limit of 3
years, on the recommendation of the Supervisor.
3.4 The scholarship for the last month shall be payable subject to foregoing conditions up
to the actual date of the scholar's leaving the institute. The disbursement of last
monthly instalment of scholarship shall be made, on production of a No Dues
Certificate, from the hostels, library and the Department/Centre.
3.5 Notwithstanding anything contained in the foregoing sub-paragraphs, continuation of
scholarship from month to month is subject to candidate's good conduct
and continuous progress of research work to the satisfaction of the supervisor(s), the
Head of the Department/centre and other authorities.

4. CONCESSION OF LEAVE:
4.1 An Institute Research Scholar is required to carry out his research work regularly
under the guidance of the Supervisor(s), without any interruption during the period he
enjoys the scholarship.
4.2 A scholar shall be entitled to i) casual leave of 15 days and (ii) medical leave of 15 days,
in a year counting from the date of joining the program. Any leave not availed of shall
not accumulate.
4.3 Married Research scholars admitted to the research program of the institute shall, in
addition to casual leave and medical leave prescribed by foregoing sub-para, be
entitled to maternity/paternity leave as per rules of the Government of India, if the
request for the leave is supported by a medical certificate from a registered medical
practitioner.
4.4 Any absence over and above the admissible leave as prescribed above shall be without
scholarship which shall be, deducted on pro rata basis for the days of such absence.
4.5 A research scholar may be granted leave by the Dean-Academic, on
the recommendation of the supervisor and the Head of the Department
without scholarship for a total period not exceeding three months, during the entire
tenure of Scholarship.
4.6 A research scholar may be given special leave to collect data for his research/ carry out
part of his research in an Industry/ R&D Lab or to present papers in conferences.

5. GENERAL:
5.1 No Research scholar shall be permitted to accept or hold any appointment paid
or otherwise or receive any emoluments, salary, stipend or any other scholarship
during the tenure of the award. In the event of scholar being awarded another
scholarship of the institute or of any external organization/institution, he will have
the option to retain any one of the awards, according to his choice, which he
will communicate immediately in writing to the Dean-Academic.
5.2 A research scholar may be a assigned academic responsibilities up to six hours
per week (like tutorial classes. laboratory demonstration work, conduct
of seminar/symposia, running and maintenance of equipment, computer etc.) as may
be decided by the Head of the Department.
5.3 A research scholar shall maintain, besides satisfactory academic progress,
good conduct, behaviour and discipline in the institute. In the event of a scholar being
found to be involved in any act of misconduct, misbehaviour, indiscipline or use
of unfair means at an examination, the scholarship is liable to be suspended
with immediate effect. (See Appendix-XI for students’ conduct and disciplinary code)
5.4 If a research scholar wishes to relinquish the fellowship during the tenure, it should be
done with the prior approval of the supervisor(s), the Head of the Department and the
Dean-Academic. He should also obtain prior permission from the same authority for
appearing in any examination conducted by any institution, university or public body.
 APPENDIX- II
ADMISSION OF SPONSORED
CANDIDATES TO Ph.D. PROGRAM
[For categories (b) and (d) described in section 2.1]

1. The Institute may admit self-supporting candidates and persons who are in
gainful employment as 'Sponsored Scholars' to the research program subject to the
following conditions:
1.1 Category b: Qualified teachers of recognized Engineering Colleges selected under the
Quality Improvement Program (QIP) of the Govt. of India and of Science Colleges who
are awarded Teacher fellowship of the University Grants Commission shall be eligible
for admission to the program.
1.2 Category-d: Persons who possess the minimum prescribed qualifications and are
in service in any of the following establishments, as may be recognized by NIT
Warangal, for the purpose, from time to time, shall be eligible for admission to the
Ph.D. program as sponsored scholars:
i) Defence or other Ministries of the Government of India or any other
government organizations.
ii) Established industrial research and development organizations.
iii) Autonomous bodies/industries.
2. The prescribed minimum qualification for admission to the Ph.D. program is:
M.Tech. / M.E. / M.S. / M.Phil. or equivalent degree or M.Sc./ M.Sc. (Tech)/
M.A. / MBA or equivalent degree.
Admission to a Ph.D. program shall be open to candidates who passed the prescribed
qualifying examination in first class with a Cumulative Grade Point Average (CGPA) of
at least 6.5 / 10 (6.0 / 10 in the case of SC/ST candidates), or not less than 60% marks in
the aggregate (55% marks in the case of SC/ST candidates).
3. An intending sponsored candidate must submit his application in prescribed form for
admission through his employer, who will forward the same to the institute with
suitable endorsement so as to reach the institute by the date stipulated in the
notification for the semester.
4. A sponsored scholar selected for admission shall be required, at the time of joining the
institute:
a) to submit evidence of having passed the qualifying examination and such other
documents as the institute may require,
b) to produce certificate from the employer to the effect
i) that he/she has been officially relived from his/her duties for purpose of joining the
program and has been granted the leave for the required period
ii) that his/her services shall be retained with the employer.
The proforma for Sponsorship cum clearance certificate from the employer, is given in
Schedule B in Appendix-IX.
5. a) In the case of a sponsored candidate [Category (d)] admitted as such to the
Ph.D. program, the minimum residential requirement is one year. However, it
may be reduced to one semester to be completed at a stretch, preferably immediately
after joining, if the organization in which he/she is employed has R&D facilities, and
subject to conditions laid down in Section 3.4 of the Regulations as well as the
following sub sections (b), (c) and (d).
b) A candidate sponsored by an industry, an R&D Organization, or a Government
Organization [Category (d)] having adequate research facilities may be allowed to
work externally subject to his fulfilling all such conditions prescribed by
these Regulations as are applicable. Permission to carry out the research work
partially or entirely at the organization shall be granted by the Chairman of senate,
only if the DSC recommends after it is satisfied about availability of research
facilities there and fulfilment of all requirements. Such permission is to be obtained in
advance.
c)In such a case a joint supervisor from the sponsoring organization with
adequate research experience may be appointed. When a sponsored candidate
has been granted permission under these provisions to work externally at
the parent Organization he/she will be required to maintain frequent contact with the
supervisor in the institute.
 APPENDIX - 3

GUIDELINES FOR ADMISSION OF SRFs JRFs IN

CSIR / DST / DEFFENCE LABORATORIES /
GOVERMENT R&D ORGANZATIONS / IIMs

1. They will have to be permitted by the organizations, they are attached to, for
admission to this institute for pursuing Ph.D. program.
2. Applications from such candidates will be received twice a year,
against advertisements in the newspaper(s).
3. Selection will be made as per the normal procedure of the institute.
4. The candidate must have qualified in GATE / NET as the case may be.
5. They must be SRF's / JRF's or of equivalent position attached to CSIR / DST / Defence
Laboratories / Government R&D Organizations / IIMs.
6. No scholarship or financial assistance be provided to such candidates.
7. Minimum residential requirement for such candidates for course work etc. shall
be one year.
8. In case of candidates from such institutions, certificate from the Director of the
Institute will be required confirming that such candidates, have not / will not, register
for any other academic programs of any Institute while pursuing Ph.D. program at NIT
Warangal.
9. All conditions including minimum qualifications for admission to the Ph.D.
program prescribed for other categories of scholars would apply to these candidates as
well.
 APPENDIX - 4

RULES RELATING TO ENROLMENT OF MEMBERS OF

TEACHING AND NON-TEACHING STAFF
[For category (f) described in section 2.1]

1. Members of teaching and non-teaching staff of NIT Warangal, may be permitted

to join the Ph.D. program of the Institute provided; prior permission has been obtained
from the Director, NIT Warangal before applying for admission to the program.
2. For admission to the Ph.D. program staff member must fulfil the prescribed norms at
the qualifying examination (See section 2).
3. All common rules laid down in the Ph.D. regulations relating to course work, execution
of research work under the supervision of a faculty member (guide), etc. shall
be applicable to all the staff members, when being enrolled.
4. The staff members, who are permitted to join research program, must pay the
prescribed admission cum registration fee.
5. The staff members enrolled for Ph.D. Degree shall be exempted from payment
of tuition and any other fee except admission fee.
6. The other conditions for permission to the two categories of staff shall be as follows:

A. For members of Teaching Staff

i) A faculty member must hold a permanent post (inclusive of contractual appointments)
in the Institute.
ii) The Doctoral Scrutiny Committee constituted in respect of a member of teaching staff
applying for registration may recommend exemption from doing the necessary course
work in view of the qualification he possesses or his teaching experience.

B. For members of Non-Teaching Staff

i) A member of non-teaching staff seeking permission to join the research program must
hold a permanent post in the institute and must have a standing of at least three years
of service in the post.
ii) The application for administrative permission to join a research program by a member
of non-teaching staff must be submitted through the Head of the
Department/Centre/section in-charge, as the case may be. While submitting the
application, he must give an undertaking in the form appended hereto (Schedule-A in
Appendix-IX) to the effect that he will abide by all the rules and regulations.
If the exigencies of the institute work so require, the permission granted to a member
of non-teaching staff under these rules, can be withdrawn by the institute at any time.
iii) Every application for permission under these rules, shall be examined by the DAC-PG &
R, taking into account whether the proposal for joining the program for which
permission is sought, is out of genuine interest and ability.
iv) After the permission is granted he/she will submit his/her application on
prescribed
form together with the prescribed admission-cum-registration fee. On the receipt
of
this application, the Head of the Department / Centre concerned will place the same
before the DAC-PG & R, for composition of the Doctoral Scrutiny Committee.
The minimum period to be spent in the research work by a member of non-teaching
staff registered for the Ph.D. degree shall be 5 years. The maximum period admissible
for completion of the work and submission of the thesis shall, however, remain
to be eight years, as in the case of regular candidates.
 APPENDIX-V

Ph.D. PROGRAM -EXTERNAL REGISTRATION

(For category (g) described in section 2.1)

1. ELIGIBILITY CRITERIA:
Scientists / Engineers working in National Research Labs / PSUs having MOU with NIT
Warangal / R&D organizations with research facilities with the following qualifications
are eligible.
i) ME / M.Tech with at least 5 years of experience and having at least two publications in
journals of repute.
ii) BE / B.Tech. with at least 10 years of experience or having at least 4 publications
in journals.

2. RESEARCH SUPERVISORS:
In the case of part time external Ph.D. candidates one guide from NIT Warangal and
another guide from the parent organization are mandatory.

3. RESIDENTIAL REQUIREMENTS:
i) In the case of part time external candidates (category 'g' in section 2.1) from industry /
R&D organizations/educational institutes of higher learning having R&D facilities, the
residential requirement may be, subject to other conditions, reduced to one semester
to be completed at a stretch preferably immediately after joining.
ii) In case of part-time external candidates with 10 years (or more) research experience in
R&D Organization, with the special permission of the DSC and approval of the senate,
the residential requirement may be waived completely. Nevertheless, it is mandatory
for such candidates also to complete the course work for the prescribed number
of credits on self-study mode.

NOTE:
All other rules and regulations including the evaluation of Ph.D. thesis are same as
those applicable for full time Ph.D. scholars.
 APPENDIX -VI

DOCTORAL SCRUTINY COMMITTEE (DSC)

The Head of the Department in consultation with the supervisor shall constitute a Doctoral
Scrutiny Committee for each candidate admitted to the Research Program leading to Ph.D.
degree.
1. Head of the Department/ Any Senior faculty from the Chairman
Department/ Allied Department
2. Research Supervisor Member/ Convenor
3. Co-supervisor (if any) Member
4. Two faculty members of the Department Member
5. One faculty member of the allied Department Member

FUNCTIONS:
1. To formulate the course work of the candidate.
2. To scrutinize syllabi of courses of self-study (if any) prepared by the Research
Supervisor(s) and send the same to the Dean (Academe Affairs).
3. To finalize and forward the grades of the Candidate in each of the courses to the Dean-
Academic.
4. To review the progress of the candidate once in every six months and send the
progress report to the Dean-Academic.
5. To asses and approve the research proposal of the candidate.
6. To asses and approve the adequacy of the work in the Pre-synopsis seminar and
communicate the same through DAC-PG & R, Dean-Academic.
7. Panel of examiners consisting of 5 National and 5 International examiners, must
be sent to the Dean-Academic.
8. To act as members of the Viva-Voce Board along with the external examiner and Dean-
Academic, and submit the Viva-voce report.
 APPENDIX-VII

DEPARTMENTAL ACADEMIC COMMITTEE

POSTGRADUATE & RESEARCH (DAC-PG&R)

Head of the Department Chairman

All Professors of the Dept. having Ph. D. Members
All Associate Prof. of the Dept. having Ph. D. Members
Two Assistant prof. of the Dept. having Ph. D. Members
(by rotation for two years)
NOTE:
1. The Head of the department will nominate one of the members as secretary.
2. There shall be one DAC-PG&R for every Department, which is involved in the teaching
for any of the PG degree program.
FUNCTIONS:
1. To monitor the conduct of all postgraduate courses and course work of Ph. D.
program.
2. To ensure academic standards and excellence of the courses offered by the
Department.
3. Review and approval of the grades.
4. To consolidate the registration of the Post Graduate and Ph.D. students
and communicate to the course instructors and Dean-Academic.
5. To consider any matter related to the postgraduate program(s) and Ph.D. program of
the Department and make a suitable recommendation to the Senate.
6. To monitor the progress of research of all the candidates of the Department.
7. To forward the recommendations of the Doctoral Scrutiny Committee and the panel of
External Examiners as recommended by the DSC to the Dean-Academic.
8. To take up any responsibility or function assigned by the Senate.
 APPENDIX-8

GUIDELINES FOR APPOINTMENT OF JOINT SUPERVISOR

1. All candidates admitted for the Ph.D. program are required to carry out their research
work under the guidance of supervisor unless otherwise permitted by the Chairman of
the Senate. There can be two supervisors, at most, for any Ph.D. student.
2. For cases where the supervisor has guided the candidate for 2 years or more
a) If the supervisor proceeds on long leave for more than a year, a joint supervisor should
be appointed, and if the leave is for less than a year, a caretaker supervisor is to be
appointed by the DSC.
However, on the recommendation of the DSC, a supervisor can be allowed to continue
as sole supervisor on case-to-case basis, depending on the state of progress of
the thesis work.
b) A supervisor, who is superannuating, will continue to be the sole guide, if the thesis is
submitted within 6 months. If the thesis is not ready for submission within 6 months, a
joint supervisor must be appointed by the DSC.
3. For a case where guidance has been given for less than 2 years:
a) When a supervisor proceeds on leave for more than 6 months, a joint supervisor be
appointed and in case the period of leave is less than 6 months a care-taker supervisor
be appointed by the DSC. However, if the leave is for 2 years or more the person shall
cease to be a supervisor.
b) A supervisor, who is superannuating, will continue as the guide, if the thesis is
submitted within 6 months. If the thesis is not ready for submission within 6 months, a
joint supervisor must be appointed by the DSC.
4. After superannuating from service of this institute, if the supervisor joins the institute
as an Emeritus Scientist Professor or in any other capacity, he may continue to be the
sole supervisor or as joint supervisor if the DSC so recommends. A person re-employed
after superannuation shall continue to hold the same status in the matter till the end of
the period of re-employment.
5. Persons from outside the Institute, Joining as Emeritus Scientists or Professors or as
Chair-Professors, can be appointed as guide for new scholars, only jointly with a
regular faculty member and not alone.

NOTE:
The above points are only guidelines. The recommendation of DSC of a candidate will
be given due consideration in making a decision in a particular case.
 APPENDIX-9

Schedule A
UNDERTAKING

I Mr. / Ms.……………………………………………………………….. member of the teaching/non teaching

staff holding a permanent post of …………………………......…….............in the Department/Centre
of ………………………….........… at the National Institute of Technology, Warangal, do
hereby give the undertaking that I shall abide by the rules and regulations as may be laid
down by the senate of the Institute from time to time for undergoing the Ph.D. program.

I also undertake hereby that since I shall be on duty while undergoing the program
of studies/research. I shall ensure that all normal official duties assigned to me are executed
without any handicap.

I further understand that the permission granted to me for joining the program can
be withdrawn at any time if the exigencies of official duties so required or if I cause breach of
any of the provisions of rules and regulations.

Date: …………....…

Station: ……..…….. ..................………………

(Signature)
 Schedule-B
SPONSORSHIP-CUM-CLEARANCE CERTIFICATE FROM
EMPLOYER
(For sponsored applicants only)

We certify that Mr./Ms ……………………….........................………...

Designation
…….………...................…, an applicant for admission into Ph.D. program of the National
Institute of Technology, Warangal, for the ….....…… (month and year), has been
in continuous employment in our
organization named………….........…………………………………...………….......…. (give complete
address), for the last ….......…… years and that he/she has been sponsored by us for
undergoing the program. Certified further that his/her services with the organization
will be retained during the period carrying out the studies/ research work at the
National Institute of Technology, Warangal, and on completion there of he/she will
continue in service in our organization.

.............………………………………
Station: (Signature of the Competent Authority with seal)
Date Name in full.....…………………………………

Designation: ……....……………………………
(seal)
NOTE: Application will not be considered without the above sponsorship certificate.
 Schedule -C
CERTIFICATE

This is to certify the Mr./Ms...........……...............……………………… has presented satisfactorily,

his / her research work entitled ……………………...........................…. in the Pre-
Synopsis seminar, held on.........………………..

......………....…….
(Signature)
Date: ……………………... Chairman, DSC

N.B.: This certificate is required to be sent to the Academic Section with the panel of
examiners recommended by the D.S.C. in a sealed cover.
 Schedule-D
DECLARATION

This is to certify that the work presented in the thesis entitled ...............................……………..
is a bonafide work done by Mr./Ms
………......................................................……………………… under my/our guidance and was not
submitted elsewhere for the award of any degree. It is further stated that the work
presented, has no collaboration in any manner1 / a collaboration2
with......………………..... to the extent3……..........………...........

This is also to certify that research work of Mr. / Ms.............................., research scholar in
the Department...................................................... is almost complete and the candidate will
be able to submit his / her thesis within the time limit of six months.

Date:......................... Signature of the thesis Supervisor

Name:................................………………….

Designation :.......................…………………..

Date: Signature of the thesis Co-supervisor

Name:................................………………….

Designation :......................…………………..

Countersigned

Chairman, DSC

Note: strike off (1) or (2)

(3)
include collection of data, use of specific software, etc.
 APPENDIX-X
GUIDELINES FOR PREPARATION OF THESIS

Preamble
While utmost attention must be paid to the content of the thesis which is being
submitted in partial fulfilment of the requirements of the respective degree, it is
imperative that a standard format be prescribed. The same format shall also be
followed in preparation of the final soft copies to be submitted to the Library in future.

1. Organization of the Thesis

This thesis shall be presented in a number of chapters, starting with Introduction and
ending with Summary and Conclusions. Each of the other chapters will have a precise
title reflecting the contents of the chapter. A chapter can be subdivided into sections,
subsections and sub-subsection so as to present the content discretely and with due
emphasis.
When the work comprises two or more mutually independent investigations, the
thesis may be divided into two or more parts, each with an appropriate title. However,
the numbering of chapters will be continuous right through, for example Part 1 may
comprise Chapters 2-5, Part 2, Chapters 6-9.

1.1 Introduction
The title of Chapter 1 shall be Introduction. It shall justify and highlight the problem
posed, define the topic and explain the aim and scope of the work presented in the
thesis. It may also highlight the significant contributions from the investigation.
1.2 Review of Literature
This shall normally form Chapter 2 and shall present a critical appraisal of the previous
work published in the literature pertaining to the topic of the investigation. The extent
and emphasis of the chapter shall depend on the nature of the investigation.

1.3 Report on the present investigation

The reporting on the investigation shall be presented in one or more chapters
with appropriate chapter titles. Due importance shall be given to experimental
setups, procedures adopted, techniques developed, methodologies developed and
adopted.

While important derivations/formulae should normally be presented in the text

of these chapters, extensive and long treatments, copious details and
tedious information, detailed results in tabular and graphical forms may be
presented in Appendices. Representative data in table and figures may, however,
be included in appropriate chapters. Figures and tables should be presented
immediately following their first mention in the text. Short tables and figures (say, less
than half the writing area of the page) should be presented within the text, while
large table and figures may be presented on separate pages. Equations should
form separate lines with
 appropriate paragraph separation above and below the equation line, with equation
numbers flushed to the right.

1.4 Results and Discussions

This shall form the penultimate chapter of the thesis and shall include a
thorough evaluation of the investigation carried out and bring out the
contributions from the study. The discussion shall logically lead to inferences and
conclusions as well as scope for possible further future work.

1.5 Summary and Conclusions

This will be the final chapter of the thesis. A brief report of the work carried out shall
form the first part of the Chapter. Conclusions derived from the logical analysis
presented in the Results and Discussions Chapter shall be presented and clearly
enumerated, each point stated separately. Scope for future work should be
stated lucidly in the last part of the chapter.

1.6 Appendix
Detailed information, lengthy derivations, raw experimental observations etc. are to
be presented in separate appendices, which shall be numbered in Roman Capitals (e.g.
"Appendix IV"). Since reference can be drawn to published/unpublished literature in
the appendices these should precede the "Literature Cited" section.

1.7 Literature Cited

This should follow the Appendices, if any, otherwise the Summary and
Conclusions chapter. The candidates shall follow the style of citation and style of listing
in one of the standard journals in the subject area consistently throughout his/her
thesis, for example, IEEE in the Department of Electrical Engineering, Materials
Transactions in Department of Metallurgical Engineering and Materials Science.
However, the names of all the authors along with their initials and the
full title of the article/monogram/book etc. have to be given in addition to
the journals/publishers, volume, number, pages(s) and year of publication. Citation
from websites should include the names(s) of author(s) (including the initials), full title
of the article, website reference and when last accessed. Reference to personal
communications, similarly, shall include the author, title of the communication (if any)
and date of receipt.
1.7.1 Publications by the candidate
Articles, technical notes etc. on the topic of the thesis published by the candidate may
be separately listed after the literature cited. This may also be included in the
contents. The candidates may also include reprints of his/her publications after
the literature citation.
1.8 Acknowledgements
The acknowledgments by the candidate shall follow the citation of literature, signed by
him/her, with date.
2. THESIS FORMAT
2.1 Paper
2.1.1 Quality:
The thesis shall be printed / photocopied on white bond paper, whiteness 95%
or above, weight 70 gram or more per square meter.
2.1.2 Size :
The size of the paper shall be standard A 4; height 297 mm, width 210 mm.
2.1.3 Type Setting, Text Processing and Printing:
The text shall be printed on both sides of the page employing Laser jet or Inkjet
printer, the text having been processed using a standard text processor. The standard
font shall be Times New Roman of 12 pts with 1.5 line spacing.
2.1.4 Page Format: The Printed Sheets shall have the following written area and margins:
Top Margin 15 mm
Head Height 3 mm
Head Separation 12 mm Bottom Margin 22 mm
Footer 3 mm
Foot Separation 10 mm Text Height 245 mm Text
Width 160 mm
When header is not used the top margin shall be 30 mm. Left and Right Margins
Single sided
Left Margin 30mm Right Margin 20 mm
2.1.5 Pagination
Page numbering in the text of the thesis shall be Hindu Arabic numerals at the centre
of the footer. But when the candidate opts for header style the page number
shall appear at the right and left top corner for the odd and even number
pages, respectively. Page number "1" for the first page of the Introduction chapter
shall not appear in print, only the second page will bear the number "2". The
subsequent chapters shall begin on a fresh page. When header style is chosen
the first page of each chapter will not have the header and the page number
shall be printed at the centre of the footer. Pagination for pages before the
Introduction chapter shall be in lower case Roman numerals, e.g., "iv".
2.1.6 Header
When the header style is chosen, the header can have the Chapter number and
Section number (e.g., Chapter 2, Section 3) on even numbered page headers
and Chapter title or Section title on the odd numbered page header.
2.1.7 Paragraph format
Vertical space between paragraphs shall be about 2.5 line spacing. The first line
of each paragraph should normally be indented by five characters or 12mm. A
candidate may, however, choose not to indent if he/she has provided sufficient
paragraph separation. A paragraph should normally comprise more than one line. A
single line of
 a paragraph shall not be left at the top or bottom of a page (that is, no windows or
orphans should be left). The word at the right end of the first line of a page or
paragraph should, as far as possible, not be hyphenated.

2.2 Chapter and Section Format

2.2.1 Chapter
Each chapter shall begin on a fresh page with an additional top margin of about 75mm.
Chapter number (in Hindu-Arabic) and title shall be printed at the centre of the line in
6mm font size (18pt) in bold face using both upper and lower case (all capitals or small
capitals shall not be used). A vertical gap of about 25mm shall be left between
the Chapter number and Chapter title lines and between chapter title line and
the first paragraph.
2.2.2 Sections and Subsections
A chapter can be divided into Sections, Subsections and Sub-sub Sections so as
to present different concepts separately. Sections and subsections can be
numbered using decimal points, e.g. 2.2 for the second section in Chapter 2 and
2.3.4 for the fourth Subsection in third Section of Chapter 2. Chapters, Sections
and Subsections shall be included in the contents with page numbers flushed to
the right. Further subsections need not be numbered or included in the contents. The
Section and Sub- Section titles along with their numbers in 5 and 4mm (16
and 14 pt) fonts, respectively, in bold face shall be flushed to the left (not centered)
with 15 mm space above and below these lines. In further subdivisions character size of
3 and 3.5 with bold face, small caps, all caps and italics may be used for the
titles flushed left or centered. These shall not feature in the contents.
2.2.3 Table / Figure Format
As far as possible, tables and figures should be presented in portrait style. Small size
table and figures (less than half of writing area of a page) should be
incorporated within the text, while larger ones may be presented on separate
pages. Table and figures shall be numbered chapter wise.
For example, the fourth figure in chapter 5 will bear the number Figure 5.4 or Fig 5.4
Table number and title will be placed above the table while the figure number
and caption will be located below the figure. Reference for Table and Figures
reproduced from elsewhere shall be cited in the last and separate line in the
table and figure caption, e.g. (after McGregor [12]).

3. Auxiliary Format
3.1 Binding
The evaluation copies of the thesis/dissertation/report may be spiral bound or
soft bound. The final hard bound copies to be submitted after the viva-voce
examination
 will be accepted during the submission of thesis/dissertation/report with the following
colour specification:
Ph.D. Thesis Black
3.2 Front Covers
The front covers shall contain the following details:
Full title of thesis in 6 mm 22 point's size font properly centered and positioned at the
top. Full name of the candidate in 4.5 mm 15 point's size font properly centered at the
middle of the page. A 40 mm dia replica of the Institute emblem followed by the name
of department, name of the Institute and the year of submission, each in a separate
line and properly centered and located at the bottom of page.
3.2.1 Lettering
All lettering shall be embossed in gold.
3.2.2 Bound back
The degree, the name of the candidate and the year of submission shall also be
embossed on the bound (side) in gold.
3.3 Blank Sheets
In addition to the white sheets (binding requirement) two white sheets shall be put at
the beginning and the end of the thesis.
3.4 Title Sheet
This shall be the first printed page of the thesis and shall contain the
submission statement: the Thesis submitted in partial fulfilment of the requirements of
the Ph.D. Degree, the name and Roll No. of the candidate, name(s) of the
Supervisor and Co- supervisor(s) (if any), Department, Institute and year of
submission.
Sample copy of the 'Title Sheet' is appended (Specimen 'A').
3.5 Dedication Sheet
If the candidate so desires(s), he/she may dedicate his/her thesis, which statement
shall follow the title page. If included, this shall form the page 1 of the auxiliary sheets
but shall not have a page number.
3.6 Approval Sheet
In the absence of a dedication sheet this will form the first page and in that case shall
not have a page number. Otherwise, this will bear the number two in Roman
lower case "ii" at the centre of the footer. The top line shall be:
1.Thesis Approval for Ph.D.
The Approval Sheets are to be included only in the hard bound copies which
are submitted after the successful Ph.D. viva voce examination.
A sample copy of the Approval Sheet is appended (Specimen B').
3.7 Abstract
 The 500 word abstract shall highlight the important features of
the thesis/dissertation/report and shall correspond to the electronic version
to be submitted to the Library for inclusion in the website. The Abstract in the
thesis, however, shall have two more parts, namely, the layout of the thesis
giving a brief chapter wise description of the work and the key words.
3.8 Contents
The contents shall follow the Abstract and shall enlist the titles of the chapters, section
and subsection using decimal notation, as in the text, with corresponding page
number against them, flushed to the right.
3.8.1 List of Figures and Tables
Two separate lists of Figure captions and Table titles along with their numbers
and corresponding page numbers against them shall follow the Contents.
3.9 Abbreviation Notation and Nomenclature
A complete and comprehensive list of all abbreviations, notations and nomenclature
including Greek alphabets with subscripts and superscripts shall be provided after the
list of tables and figures. As far as possible, generally accepted symbols and notation
should be used.
Auxiliary page from dedication (if any) to abbreviations shall be numbered using
Roman numerals in lower case, while the text starting from the Introduction shall be in
Hindu Arabic. The first pages in the both the cases shall not bear a page number.
3.10 A Declaration of Academic Honesty and Integrity
A declaration of Academic honesty and integrity is required to be included along with
every thesis/dissertation/report after the approval sheet. The format of this
declaration is given in Specimen 'C' attached.
 Specimen 'A': Title Sheet
(Title)

Submitted in partial fulfilment of the requirements for the award of the degree of
Doctor of Philosophy

by

(Name of the Student)

(Roll No. _)

Supervisor (s):

( Name of the Department ) NATIONAL

INSTITUTE OF TECHNOLOGY
WARANGAL
(Year)
 Specimen `B': Approval Sheet
This Thesis entitled (Title) by (Author Name) is approved for the
degree of Doctor of Philosophy
Examiners

Supervisor (s)

Chairman

Date :

Specimen `C' - Declaration

This is to certify that the work presented in the thesis entitled.............................................................is a
bonafide work done by me under the supervision
of................................................................................. and was not submitted elsewhere for the award of
any degree.

I declare that this written submission represents my ideas in my own words and where others' ideas
or words have been included, I have adequately cited and referenced the original sources. I also declare that
I have adhered to all principles of academic honesty and integrity and have not misrepresented or fabricated
or falsified any idea / data / fact / source in my submission. I understand that any violation of the above will
be a cause for disciplinary action by the Institute and can also evoke penal action from the sources which
have thus not been properly cited or from whom proper permission has not been taken when needed.

(Signature)

(Name of the student)

(Roll No.)

Date:
 APPENDIX-XI

STUDENTS' CONDUCT AND DISCIPLINARY CODE

It is the responsibility and duty of each and every student of the Institute to become
acquainted with "Students Conduct and Disciplinary Code". It is presumed that every
student from the date of his/her admission to the Institute has knowledge of this code. All
students are required to strictly adhere to this code as a condition of their admission to the
Institute and these rules would be binding on and enforceable against them or any
one among them.

Section 1: Responsibilities of the Students

It shall be the responsibility of the students
i) To behave and conduct themselves in the Institute Campus, hostels and premises in a
dignified and courteous manner and show due respect to the authorities,
employees and elders.
ii) To follow decent and formal dressing manners. Students should avoid clothing depicting
illegal drugs, alcohol, prophane language, racial, sexual and vulgar captions etc.
iii) To access all educational opportunities and benefits available at the Institute and make
good use of them to prosper academically and develop scientific temper.
iv) To respect the laws of the country, human rights and to conduct in a responsible and
dignified manner at all times.
v) To report any violation of this Code to the functionaries under this Code.
Section 2: Behaviour of the Students

1. Groupism of any kind that would distort the harmony is not permitted.
2. Students are expected to spend their free time in the Library/Reading Room. They shall
not loiter along the verandas or crowd in front of
the offices or the campus roads. Students should refrain from sitting on places such as
parapets, stairs, footpaths etc.
3. Possession or consumption of narcotic drugs and other intoxicating substances are
strictly prohibited in the campus and hostels.
4. Silence shall be maintained in the premises of the Institute.
5. Students are not permitted to use mobile phones in the Class Room,
Laboratories,
Library, Computer Centre, Examination Halls, etc.
6. Students shall refrain from all activities considered as ragging which is a criminal
offence.
7. Students are prohibited from indulging in anti-institutional, anti-national, antisocial,
communal, immoral or political expressions and activities within the campus and
hostels.
8. Politically based students' and other organizations or outfits are not allowed in
the Campus. Students are strictly prohibited from organizing, attending or participating
in any activity or agitation sponsored by politically based organizations.
9. Students shall not deface, disfigure, damage or destroy or cause any loss in any manner
to all the public, private or Institute properties.
10. Without specific permission of the authorities, students shall not bring outsiders to the
Institute or hostels.
11. No one shall bring, distribute or circulate unauthorized notices, pamphlets, leaflets etc
within the Campus or hostels. The possession, distribution or exhibition of any item by
any means which is per se obscene is prohibited within the Campus or on any property
owned/ managed by the Institute.
12. No student shall collect money either by request or by coercion from others within the
campus or hostels.
13. The Institute being a place of learning and an exclusive academic zone, nobody
shall respond to any call for any form of strike, procession or agitation including
slogan shouting, dharna, gherao, burning of effigy or indulge in anything which may
harm the peaceful atmosphere of the Institution and shall eschew from violence in the
Campus and hostels and even outside.
14. Possession or usage of weapons, explosives or anything that causes injury/ damage to
the life and limb or body of any human being or property is prohibited.
15. Use of motorized vehicles within the Institute premises is strictly prohibited.
16. Students shall only use the waste bins for dispensing waste materials within the Campus
including classrooms, hostels, offices, canteen and messes.
17. Any conduct which leads to lowering of the esteem of the Institute is prohibited.

Section 3: Disciplinary Sanctions

Any student exhibiting prohibited behaviour mentioned in this Code shall, depending upon
the gravity of the misconduct or depending on its recurrence, be subjected to any of
the following disciplinary sanctions. Any student who is persistently insubordinate, who
is repeatedly or wilfully mischievous, who is guilty of fraud, in the opinion of the competent
authority, is likely to have an unwholesome influence on his/ her fellow students, will
be removed from the rolls.
I. Minor Sanctions
i. Warning or Reprimand: This is the least sanction envisaged in this Code. The
student engaged in any prohibited behaviour will be issued a warning letter.
ii. Tendering Apology: The student engaged in any prohibited behaviour may be asked to
tender an apology for his/her act and undertaking that he/she shall not indulge in such
or any of the prohibited behaviour in future.
II. Major Sanctions
i. Debarring from Examinations: A student/group of students may be debarred from
writing all/any/some of the examinations, which forms part of the academic program
for which he/she/they has/ have joined.
ii. Suspension: A student may be suspended from the Institute for violation of any of the
provisions of this Code. The period of suspension and conditions, if any, shall be clearly
 indicated in the communication addressed to the student. The student shall lose his/her
attendance for the suspended period.
iii. Restitution: Restitution implies reimbursement in terms of money and/or services
to compensate for personal injury or loss, damage/ disfiguration to property of
the Institute or any property kept in the premises of the Institute in any manner.
The students/group of students may be asked to compensate for the loss that has
been caused to any person or property of the Institute or any property kept in the
premises of the Institute due to the act of vandalism perpetrated by the
students. The students/group of students shall also be liable to put in their service to
restore any loss or damage caused to any property and thereby bringing it to its
original form if it is possible.
iv. Forfeiture: Caution deposit of any student engaged in any prohibited behaviour shall be
forfeited.
v. Expulsion: This is the extreme form of disciplinary action and shall be resorted to only in
cases where stringent action is warranted. Expulsion is the permanent dismissal of
a student from the Institute. Such a student will not be eligible for readmission to any of
the courses of this Institute.

Section 4: Functionaries under the Code

i) Heads of the Departments / Faculty Advisors/Chief Warden/ Wardens of Hostels. As the

persons in charge of the Departments/Hostels, the respective functionaries of all
Teaching Departments and Hostels shall have the power and duty to take
immediate action to curb any prohibitory behaviour as envisaged under this code.
As these functionaries cannot single handedly manage all the issues, they can assign
part of the work to the teachers and the teachers of all the departments/wardens
have the responsibility to inform any incident of prohibited behaviour to the
Heads of the Departments/ Chief Warden so that any serious issue can be settled
before the same goes out of control. The Head of the Departments/ Chief Warden shall
have the power to impose minor sanctions as envisaged under section 3(I) of this Code.

They can also recommend imposition of major sanctions as envisaged under

Section
3(II) of this Code to the Director. The Head of the Departments/ Faculty Advisors/Chief
Warden/ Wardens of Hostels while taking any action as envisaged in the code shall do so
in an impartial manner and see to it that the sanction imposed/ proposed is
commensurate with the gravity of the prohibited behaviour. Any lapse on the part of a
teacher/ Warden to report any instance of violence and misconduct on the part of the
students shall be reported to the Director by the respective Head of the
Departments/Chief Warden. The Wardens of Hostels shall be responsible for
maintaining strict discipline and decorum in the hostel. He/she shall specifically see to it
that the inmates of the hostel do not involve themselves in violation of any clause under
Section 2 of this Code.
ii) Deans
 Any authority of the Institute with delegated powers shall have the power
to visit/inspect any premises, buildings or any property of the Institute when there
is a genuine doubt that any act of prohibited behaviour is taking place and can
take any lawful actions to curb such behaviour. The HODs/ Faculty Advisors/Chief
Warden/ Wardens of Hostels shall report to the Dean (Students) any instances of
prohibited behaviour, who in turn shall bring it to the notice of the Director. The Dean
(Students) shall forward the recommendations from the HODs/ Chief Warden to impose
a major sanction under Section 3(II) of this Code to the Director after noting his
observations. The Dean (Students) can also suo moto recommend action
against any student/students indulging in prohibited behaviour which is brought to
his/ her notice.

iii) Director

The Director shall be the ultimate authority in imposing major sanctions as envisaged
under Section 3(II) against the students for acts of prohibited behaviour. The Director
can also entertain any appeal from any student/students aggrieved by the action of any
authority of the Institute under or subordinate to the Director and decide the case on
merit.

Section 5: Right to Appeal

The student/students aggrieved by the action of any authority of the Institute under or
subordinate to the Director can appeal to the Director and any student aggrieved by the
action of the Director can appeal to the Senate. The decision of the Senate shall be final
and binding on the students.

Section 6: Assistance from Law Enforcement Agencies

The Deans / HoDs / Chief Warden shall have the power and duty to call the
Police immediately with the concurrence of the Director when there is a threat of
Law and Order situation in the Campus and also when there is a genuine apprehension
that any incident of rioting, vandalism or any other act prohibited by law is likely to take
place. The Deans/ HoDs/ Chief Warden shall in such a case give a detailed report
to the Director. The Director/ Deans/ HoDs/ Chief Warden can also arrange for video
recording of the entire situation and take requisite actions through police and
other concerned authorities.

Section 7: Grievance Redressal Committee

The Institute will also set up "Grievance Redressal Committee" where the students can
air their grievances. The Committee shall consist of the Deans/ HoDs/ Chief Warden and
also members of the Parent-Teacher Association. Till these committees are constituted,
ad-hoc committees shall be formed by the Director.
Section 8: Undertaking by the Students
 The students joining any academic program of the Institute will have to give an
undertaking to the effect that he/she will comply with the provisions envisaged in this
Code in letter and spirit and even if it is not given them as well, will be bound by the
provisions of this Code.
Section 9: Opportunity for Hearing
No order other than the order suspending or warning a student shall be passed without
giving an opportunity of hearing to the Student/ Students.
Section 10: Ultimate Authority
For all disciplinary matters related to students, the Director shall be the ultimate
authority as provided herein.
Section 11: Amendments to the Code
The Senate of the Institute shall have the power to amend any of the provisions in this
Code. The amendments shall be brought to the notice of the students and faculty of the
Institute through notice put on the Institute web site, notice boards of the Institute or
through emails.
 APPENDIX-XII
RULES RELATING TO RESIDENTIAL REQUIREMENT

1. All the students are normally expected to stay in the hostels and be a boarder of one
of the messes.
2. Under special circumstances, the Director/Dean-Academic may permit a student to
reside with his parent(s) within a reasonable distance from the institute. However,
this permission may be withdrawn at the discretion of the Institute at any
time considered appropriate without assigning any reason.
3. Married accommodation shall not be provided to any student of the undergraduate
courses.
4. No student shall come into or give up the assigned accommodation in any Hall
of residence without prior permission of the Chief Warden.
5. A student shall reside in a room allotted to him/her and may shift to any other only
under the direction/permission of the Chief Warden.
6. Students shall be required to make their rooms available whenever required for
inspection, repairs, maintenance or disinfecting and shall vacate the rooms
when leaving for the vacation/ holidays.
7. Students shall be responsible for the proper care of the furniture; fan and
other fittings in the rooms allotted to them and shall generally assist the
Warden in ensuring proper use, care and security of those provided in the Halls for
common use of all students.
8. Students will be responsible for the safe keeping of their own property. In the event
of loss of any personal properly of a student due to theft, fire or any other cause the
Institute shall accept no responsibility and shall not be liable for payment of
any compensation.
9. Engaging personal attendants, keeping pets and use of appliances like electric
heater, refrigerator, etc. by a student in Halls of Residence are prohibited.
10. All students must abide by the rules and regulations of the Halls of Residence as may
be framed from time to time.
11. It is mandatory for all ICCR students to stay in the Hostels.