1.
Block format
[Sender’s Name]
[Sender’s Company Name]
[Sender’s Street Address]
[Sender’s City, State/Province, & Zip/Postal Code]
[Sender’s phone number and or email address]
[Date]
[Recipient’s Name]
[Recipient’s Company Name]
[Recipient’s Street Address]
[Recipient’s City, State/Province, & Zip/Postal Code]
[Recipient’s phone number and or email address]
[Dear Name],
[Introduction – this is where you explain the purpose of the letter, why you are writing it, what you hope
to achieve from, and any other important information you want to get out up front.]
[Middle Section – this is where you elaborate and provide more detail about what you outlined in the first
paragraph. There may be several more paragraphs like this depending on how long the letter needs to be]
[Conclusion – this is the place where you wrap up and summarize things. There may be a call to action or
next steps included in this paragraph.]
[Sincerely],
[Signature]
[Name of Sender]
2.Modified Block format
[Sender’s Name]
[Sender’s Company Name]
[Sender’s Street Address]
[Sender’s City, State/Province, & Zip/Postal Code]
[Sender’s phone number and or email address]
[Date]
[Recipient’s Name]
[Recipient’s Company Name]
[Recipient’s Street Address]
[Recipient’s City, State/Province, & Zip/Postal Code]
[Recipient’s phone number and or email address]
[Dear Name],
[Introduction – this is where you explain the purpose of the letter, why you are writing it, what you hope
to achieve from, and any other important information you want to get out up front.]
[Middle Section – this is where you elaborate and provide more detail about what you outlined in the first
paragraph. There may be several more paragraphs like this depending on how long the letter needs to be]
[Conclusion – this is the place where you wrap up and summarize things. There may be a call to action or
next steps included in this paragraph.]
[Sincerely],
[Signature]
[Name of Sender]
Enclosure
3.Indented format
[Sender’s Company Name]
[Sender’s Street Address] [Sender’s City, State/Province, & Zip/Postal Code]
_____________________________________________________________________________________
[Date]
[Recipient’s Name]
[Recipient’s Company Name]
[Recipient’s Street Address]
[Recipient’s City, State/Province, & Zip/Postal Code]
[Recipient’s phone number and or email address]
[Dear Name],
[Introduction – this is where you explain the purpose of the letter, why you are writing it, what
you hope to achieve from, and any other important information you want to get out up front.]
[Middle Section – this is where you elaborate and provide more detail about what you outlined in
the first paragraph. There may be several more paragraphs like this depending on how long the letter
needs to be]
[Conclusion – this is the place where you wrap up and summarize things. There may be a call to
action or next steps included in this paragraph.]
[Sincerely],
[Signature]
[Name of Sender]
2 Enclosures
