DAR-MINSAAD
SUBPROJECT COMPLETION REPORT
Cacao Production, Processing and Marketing
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LOCATION MAP
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MINSAAD AAAD SUB-PROJECT COMPLETION REPORT
I. Subproject Information
Title of Project : Cacao Production, Processing and Marketing
Lead PO : United Highlanders Farmers Producers Cooperative of Nati (UHFPCN)
Participating POs : Kuden Womens Organization (KWO), Lagubang Kalipi Womens
organization, Barngay Sewod Womens Association, Kadi Farmers Association,
Bnali Womens Organization, Tinalon Farmers Association, Tacupis Womens
Association, Bugso Farers Association, Kapatagan Womens Auxialiary MPC,
Langgal Farmers Association
Implementing Unit : PPMO DAR Sultan Kudarat
Location : Nati, Senator Ninoy Aquino
Sub Project ID : 15-5070702001-025
Date of Project Approval : February 9, 2016
Date of Funds Downloaded: March 2017
Date of Completion: December 2018
II. Subproject Description, Activities undertaken and Accomplishments
A. Objectives
The sub-project aims to address low agricultural productivity and low farmers
income by establishing 500 hectares cacao plantations.
B. Subproject Summary
Today, strengthen ARBOs started to plant cacao, about _____ hectares had been
planted already and vacant areas were utilized now as cacao farms. The increase
number of cacao farms means increase in agricultural productivity resulting to
increase in income.
C. Subproject Variations
A variation order was approved on __________________. Variation was made after the procurement
process since there was a remaining amount/ funds from the actual bid amount of the facilities, equipment
and trainings procured. Then the farmers requested that they need additional facilities and trainings.
D. Activities Conducted and Accomplishments
Conduct of Technology Trainings
There was a total of 3 technology trainings conducted and this were the following:
Trainings Description
1. Cacao Nursery & Plantation Establishment Conducted last ______ , participated by a total of
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& Crop Maintenance ______ and was facilitated by _____.
Topics discussed were _____, _____,____,______
and ______ .
After the trainings the farmers gained knowledge
onsite selection, soil sampling, farm planning, land
preparation, field planting. Crop maintenance was
also learned specifically on shade maintenance,
cacao pruning, types of pruning, record keeping and
waste management.
2. Training On Cacao Post-Harvest Conducted last _____ , participated by a total of
Processing and marketing _____ coming from different participating POs of
Senator Ninoy Aquino and was facilitated by
_________.
After the training, each PO was able to know the
good agricultural practices in harvesting cacao.
Grading for dried and fermented cacao beans was
also given emphasis.
3. Orientation to Cacao Marketing This activity participated by a total of _____
participants coming from the Lead PO which is the
United Highlanders Farmers Producers Cooperative
of Nati (UHFPCN). Part of the training process was
the exposure of this farmer participants to the local
cacao buyers in Makilala and Kidapawan.
Cacao Nursery Facilities
Particulars Details
Cacao Nursery Tools Polybag, Knapsack sprayer, shovel, hand trowel,
grass cutting hand tools, wheel barrow, pruning
shears, pruning saw and budding knife were made
available in each nursery sites managed by
respective participating ARBOs.
Cacao Clones seedlings, cacao seeds, Farm Inputs Cacao seeds and Highly recommended cacao (UF
for Nursery 18, BR 25, PBC 123) as a source of scion, organic
fertilizer and fungicide were provided to respective
ARBOs to support the nursery establishment
Nursery Shed Each PO were provide with nets and bamboo for
shed and fence of their nursery to protect the
propagated seedlings in the nursery.
Establishment of Processing Facilities and Equipment
Equipment/ Facilities Description
1. Grinding Machine One units of grinding machine were delivered on the
month _______ 2018 at Nati managed by UHFPCN.
The equipment had been field tested and found to
be operational and machine in good conditioned. To
produce ground cacao
2. Roasting Machine One (1) unit roasting machine used for roasting
cacao beans.
3. Fermentation facilities with Accessories Fermentation facility amounting to Php 50,000.00
had been installed in the processing center
purposely to support the cacao processing
operation.
4. Tools and material for cacao processing Weighing scale, tablea molder, foil sealer and
moisture tester was also distributed to the lead PO.
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Infra- Related
Post-harvest Facilities serves as processing center of caca products particularly tablea. The facility was
located within the 5 hectares rubber productive area in Nati. The processing center is being managed by
United Highlanders Farmers Producers Cooperative of Nati (UHFPCN) .
Financial Aspect
The total sub-project cost for rubber was Php 3,925,700 wherein Php 2,546,700 was provided by MinSaaD
(64.8%), Municipal Local Government Unit of Senator Ninoy Aquino counterpart was technical supervision
cost amounting to Php 500,000.00 (12.8%) and Php 879000 (22.4%) was the share of the ARBOs involve
in the implementation representing land and labor counterpart.
E. Learning, Insights, and Recommendations
Project Management/ID/AAAD Recommendations
facilitating factors
A. Regular conduct of coordination meeting Sustain and continue the conduct of this
among stakeholders activities
B. Appropriate recording and timely Continue and sustain
submission of financial report to facilitate
funds downloading
C. Proper time management vis-à-vis work and Approved work and financial is a must
financial plan
D. Active involvement of all MARPOs at the Implementing guidelines should include
ground implementation activities details on the extent of MARPOs and
E. Active involvement of ARBOs in ARBOs participation in the implementation
establishing cacao nurseries
hindering factors Schedule of procurement for rubber seed
should be done in time the rubber is on its
A. Untimely sourcing and delivery of quality bearing stage
rubber seeds by the supplier
Considered appropriate support system in
B. Difficulty in sustaining the rubber nurseries the planning phase of nursery
due to drought establishment
F. Attachments <Attach the following documents>
1. Annex 1. Table of Activities Conducted and Accomplishments
2. Sub Project Agreement (signed)
3. Detailed breakdown of Cost, showing in details the <items><approved WFP><actual expenditures>
4. Variation (if applicable to support Revised Work Financial Plan)
5. Training Completion Reports (ID) Summary* (Form 1 for ID)
6. Training Completion Reports (Technical Training) Summary* (Form 3 for AAAD)
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7. Turn-over documents (PPMO-PO / LGU-PO) (to include Inspection Report and Certificate of Acceptance)
8. PO Profile (Lead)
9. PSP Manual
10. Deed Of Donation or Usufruct
11. MOA / MOU / Inter-ARBO MOAs (as applicable)
12. Sustainability Plan*
13. Other related docs: photo documents; testimonies (success/lessons learned of FBs); Promo collaterals; etc.
D. Activities Conducted and Accomplishments
Components Specific Activities Conducted Outputs /
(1) <Describe the # of activities conducted, Accomplishments
when conducted, and who conducted when <Describe the # of
applicable> outputs accomplishment
(2) based on the activity
conducted>
ID Describe what is the scheme of
implementation Briefing/Orientation of
stakeholder/FBs
Describe how the PO, FBs/Areas were
validated <Attached List of
Beneficiaries with their respective
locations, production area (has) &
volume produced (kg)>
SMT/ISPIC Establishment <Date of
establishment, roles, and functions,
Names of the members>
Institutional Arrangements (Describe
the institutional arrangements made
and attached the Inter-ARBO MOA,
PO-LGU, etc.)
Describe how the Institutional
Interventions were crafted and
implemented
Assistance to Inter-ARBO MOA, MOU,
MOA, etc.
Financial Systems and procedures
established and periodically/regularly
generated
PSPs Finalized and Approved <Attach
list of PSPs finalized and approved>
Installation of the Sustainability plan
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Components Specific Activities Conducted Outputs /
(1) <Describe the # of activities conducted, Accomplishments
when conducted, and who conducted when <Describe the # of
applicable> outputs accomplishment
(2) based on the activity
conducted>
AAAD Describe the procurement system Established
The AAAD Coordinator prepared the appropriate technical
purchase request signed by the Provincial specifications during
Project Coordinator and Provincial Project meetings with
Manager. stakeholders
Successfully
The procurement entity/ body set schedule conducted the post
on the conduct of pre-procurement qualification of Bidders
conference to review the requested items.
The schedule of procurement started on Winning Bidder were
______________ and ended on awarded to UTAMARU
_________ with the following activities: for the tools, material
-Advertisement/ Posting of Invitation to Bid (ITB) and inputs and DP
-Pre-Bid Conference Fabrication for the
-Bid Evaluation rubber creping
-Post-qualification machine and baling
-Approval of Resolution/ Issuance of Notice of machine.
Award (NOA) Successfully delivered
-Contract Preparation and Signing all equipment,
-Approval of Contract by Higher Authority facilities, tools,
-Issuance of Notice to Proceed. materials and inputs
which the PO needed
During Pre-bid conference , there were and asked.
presence of potential Supplier, Consultants,
Specialist, Project Coordinators, PO
Representatives discussing the specification of
all facilities/ equipment/ materials and tools and
the special conditions of delivery and installation
of all items to be procured.
BAC –TWG reviewed, assessed and evaluated
the technical and financial capacities respective
bidders.
Post-qualification and evaluation was conducted
to the lowest bidders namely: _______ and
__________ to check and ensure the
authenticity of the submitted BID Documents.
Both lowest bidder received an Approval of
Resolution and Notice of Award.
Contract preparation and signing was done last
____ as prepared by the BAC Secretariat and
Approval of Higher Authority (HOPE) was also
done.
Issuance of Notice to Proceed was realized last
___________.
The Supplier ________ successfully delivered
farm inputs, tools and materials on the project
site with presence of BAC-TWG, PO and
MinSAAD representative to check quantity and
the quality of delivered items.
Was there Pre-procurement
meeting/Conference conducts? How many
meetings?
Include BAC Conference / Bids
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Components Specific Activities Conducted Outputs /
(1) <Describe the # of activities conducted, Accomplishments
when conducted, and who conducted when <Describe the # of
applicable> outputs accomplishment
(2) based on the activity
conducted>
Describe the Pre-procurement Conference
BAC Conference / Bids
Awarding of Bids
Conduct Technical Orientation/ Training/
Cross visits, methodology, farmers Trained After the trainings the
Cacao Nursery & Plantation Establishment farmers gained
& Crop Maintenance knowledge onsite
selection, soil sampling,
Conducted last ______ , participated by a farm planning, land
total of ______ and was facilitated by preparation, field
_____. planting. Crop
Topics discussed were _____, maintenance was also
_____,____,______ and ______ . learned specifically on
shade maintenance,
cacao pruning, types of
pruning, record keeping
and waste management.
AAAD Training On Cacao Post-Harvest After the training, each
Processing and marketing PO was able to know
the good agricultural
Conducted last _____ , participated by a practices in harvesting
total of _____ coming from different cacao. Grading for dried
participating POs of Senator Ninoy Aquino and fermented cacao
and was facilitated by _________. beans was also given
emphasis.
Orientation to Cacao Marketing Part of the training
process was the
This activity participated by a total of _____ exposure of this farmer
participants coming from the Lead PO participants to the local
which is the United Highlanders Farmers cacao buyers in Makilala
Producers Cooperative of Nati (UHFPCN) . and Kidapawan.
Delivery of cacao nursery facilities
PPMO schedule the delivery of caco nursery ARBOs accepted the tools,
tools, facilities and inputs in coordination seedlings, inputs and
MARPOs and the concerned ARBOs. It was established the 6 acacao
delivered on the specific project nursery and nurseries.
budwood garden sites.
Delivery of equipment One units grinding
Prior to the delivery of equipment there was a machine and roasting
test run made at the plant site machine was delivered and
(supplier/fabricated site). Another was accepted by United
conducted at the project site where the facility is
to be installed. Highlanders Farmers
Producers Cooperative
of Nati (UHFPCN)
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