MINHAJ HALAL CERTIFICATION BUREAU
APPLICATION
FOR
HALAL FOOD MANAGEMENT SYSTEMS
AND
COSMETIC AND PERSONAL CARE PRODUCTS
(HFMS / HCPCP)
REQUIREMENTS FOR ANY ORGANIZATION
IN THE HALAL FOOD / COSMETICS
MINHAJ HALAL CERTIFICATION BUREAU - Office Address:
House No: _____, Block ____,
Model Town, Lahore-Pakistan
Ph: 042-
Fax: 042-
E-mail :
BEFORE WE CAN PREPARE A WRITTEN ESTIMATE OF COSTS WE NEED CERTAIN INFORMATION ABOUT YOUR
Doc # MHC/03/24
Rev # 00
Issue Date: 15-11-2016
ORGANISATION AND STAFF, SO IF YOU WILL PLEASE COMPLETE THE APPLICATION FORM AND RETURN IT TO THE
ADDRESS SHOWN ON THE ACCOMPANYING LETTER, WE WILL THEN SUBMIT A QUOTATION TAILORED EXACTLY TO
YOUR SITUATION. ALL INFORMATION SUPPLIED WILL BE TREATED WITH STRICT CONFIDENCE.
YOUR APPLICATION DOES NOT COMMIT YOU TO USING OUR SERVICES IN ANY WAY, AND NO APPLICATION FEE
WILL BE CHARGED.
PLEASE STATE WHICH CERTIFICATION/REGISTRATION YOU REQUIRE:
HALAL-FOOD HALAL-COSMETICS PNAC Accreditation
PS-3733-2016 PS-5319-2014
WE LOOK FORWARD TO HELPING YOU TO OBTAIN THIS INCREASINGLY IMPORTANT HALAL FOOD MANAGEMENT
SYSTEM (HFMS) CERTIFICATION IN THE NEAR FUTURE.
SECTION A
COMPANY DETAILS
COMPANY NAME:
COMPANY ADDRESS:
SITE ADDRESS (if different)
SITE # 1.
SITE # 2.
SITE # 3.
SITE # 4.
SITE # 5.
POSTCODE:
TEL NO:
CONTACT NAME:
PRODUCTS AND SERVICES (Please detail the products you produce and the services you provide)
SCOPE (Please note that this description will be the Certification scope shown on the certificate of approval issued by Minhaj Halal
Certification.)
NUMBER OF EMPLOYEES:
1 Administration / Management
2. Process/Production
3. Quality Assurance/Control
4. Purchase/Store
4. Maintenance/Services/Sales
Total Employees
Seasonal
Temporary
Subcontracted
WORK PATTERN:
1st Shift 2nd Shift 3rd Shift 4th Shift
Timing Timing Timing Timing
No. of No. of No. of No. of
Employees Employees Employees Employees
IF THE COMPANY IS PART OF A GROUP OF COMPANIES, PLEASE GIVE DETAILS
LOCATION (Please give information and/or enclose a site plan showing the following :)
Location of Site including detail of neighbours. Layout of Site including size, storage, process and administration facilities. Site services
including drainage and access routes etc.
SECTION B
Doc # MHC/03/24
Rev # 00
Issue Date: 15-11-2016
ACTIVITIES AND PROCESSES ON SITE:
PLEASE LIST HERE (OR ATTACH) INFORMATION RELATING TO ALL SITE ACTIVITIES INCLUDING NUMBER OF
PERSONNEL INVOLVED AND THE EXTENT OF ACTIVITY:
1. INCOMING MATERIALS/INGREDIENTS
2. PROCESSES
3. SPECIFIC ACTIVITIES (tick off please)
Number of product types. In house laboratory.
Number of products. Logistic & transport (not outsourced).
Number of production lines. External warehouse. (Under direct responsibility of your factory).
Number of buildings. Product development.
Number of warehouses. Staff speaking in more than on language. (If requiring interpreter for
this audit).
Please explain if needed:
4. LIST OF SUB CONTRACTED ACTIVITIES (i.e. Pest Management, Maintenance, Laundry, Calibration and Delivery etc.).
SECTION C
C-1. The number and type of HALAL study.
A HALAL study corresponds to a hazard analysis for a family of products/services with similar hazards and similar production technology
and, where relevant, similar storage technology.
Example; if a factory is producing liquid food (pasteurized and packed aseptic) and solid food (other process type), the factory has two
HALAL studies. Another example is production of two not-related products (e.g. ice cream and cheese).
Number of HALAL study
HALAL study 1:
HALAL study 2:
HALAL study 3:
HALAL study 4:
HALAL study 5:
C-2 Halal Analysis and Halal Control Points (HCPs) and Prerequisite Programmes (PRPs)
(Please list the principal HFMS / HCPC aspects/hazards/risks of your activities)
1
2
3
4
5
6
C-3 CONSENTS, LICENCES, PERMITS, AUTHORISATIONS, AGREEMENTS, CODES OF PRACTICE, ETC. (please list)
1
2
3
4
5
SECTION D
Doc # MHC/03/24
Rev # 00
Issue Date: 15-11-2016
OTHER MANAGEMENT SYSTEMS:
Please inform about other existing certified management system (name of the standard, certification body, type of certification)
Type of Certification Certification Body Approval Date Valid Until Copy of Certificate Attached
PLEASE GIVE THE NAME OF THE MANAGEMENT EPRESENTATIVE
TARGET DATE FOR AUDIT:
COMPANY REGISTERED NUMBER/ VAT NUMBER:
LIMITED BY GUARANTEE PLC SOLE TRADE/PARTNERSHIP
AUTHORISED SIGNATORY: POSITION DATE
THANK YOU FOR COMPLETING THIS APPLICATION FORM
MINHAJ HALAL CERTIFICATION - ACTION ONLY
This part has to be completed by a trained HALAL A/LA, or in cooperation with the TC
CERTIFICATION/REGISTRATION REQUIRED
Code allocation:
CATEGORY
CATEGORIES EXAMPLES OF SECTORS
CODES
animals; fish; egg production; milk production; beekeeping; fishing; hunting;
A Farming 1 (Animals)
trapping
B Farming 2 (Plants) fruits; vegetables; cereals; spices; horticultural products
Processing 1 (Perishable animal including all activities after farming, e.g. slaughtering meat, poultry, eggs,
C
products) dairy and fish products
fresh fruits and fresh juices; preserved fruits; fresh vegetables; preserved
D Processing 2 (Perishable vegetable products)
vegetables
Processing 3 (Products with long shelf life at canned products; biscuits; snacks; oil; drinking water; beverages; pasta; flour;
E
ambient temperature) sugar; salt
F Feed production animal feed; fish feed
G Catering hotels; restaurants
H Distribution retail outlets; shops; wholesalers
water supply; cleaning; sewage; waste disposal; development of product,
I Services
process and equipment; veterinary services, Islamic financial services
J Transport and storage transport and storage
K Equipment manufacturing process equipment; vending machines
additives; dietary supplements; cleaning agents; processing aids, bio-cultures
L (Bio)chemical manufacturing
and microorganisms
M Packaging material manufacturing packaging material
N Other materials manufacturing cosmetics, textile, leather products etc.
Code Allocated:
HALAL Food and Non-Food Leg. Covered by (Audit Team shall cover Halal Food and Non-Food Legislation and Halal Food and Non-Food Code, plus
any other requirements specific to the company. Please allocate Audit Team):
Halal Food / Cosmetics Country: Approval
code covered by (name): Status:
Recommended team and Approved HFMS / COSMETICS-LA and Team members (if any), and covering the needed codes:
Team Leader:
Doc # MHC/03/24
Rev # 00
Issue Date: 15-11-2016
CALCULATION
1. Calculation of MD for initial audit:
Minimum audit time for single site, Ta: Ta (B H FTE+PV)*CC
*H is applied only for products/services in food-chain; PV is used for only products not services; FTE is the audit days per
number of employees.
2. MD allocation -. Certification/re-certification:
Subject TA (on-site)
A) Stage 1 Off -Site B) Stage 2 On-
Site
MD allocation
Subject A) Stage 1 Off -Site B) Stage 2 On-
Site
MD allocation if
required 2nd & 3rd Year
Audit
A) The minimum time includes stage 1 and stage 2 of the initial certification audit but does not include the time for preparation of the
audit nor for writing the audit report.
It’s recommended to prepare a plan for the audit on all sites during this certification period. This plan shall be attached to with this
application before it’s forwarded to the TC.
Comments:
Note 1
Note 2
Note 3
Note 4
The MD- and code allocation is performed by:
Position:
Minhaj Halal Certification office:
Sign & date:
APPROVAL BY TECHNICAL CENTER (TC)
The code allocation above is performed correct
YES NO
Comments & Remarks:
Note 1
Note 2
Note 3
Note 4
Note 5
This review is done by:
Position:
Minhaj Halal Certification:
Sign
Date
