LECTURER

HANDBOOK
2019-20
Lecturer Handbook

Welcome

Welcome to the Continuing Education Lecturer Handbook.

This guide is designed to answer any questions you may have about working with Continuing
Education. In these pages, you will find useful contacts, information on facilities and resources,
and details on administration and procedures.

Continuing Education has a unique place in the history of the University and the City of
Liverpool; it has long been home to a vibrant community for students and staff united in the
pursuit of learning – both for its own sake as well as for formal qualifications.

It is thanks to you, our Continuing Education Lecturers, that our portfolio goes from strength
to strength. Your commitment to the whole programme – to teaching a broad programme of
subjects to a wide range of students, challenging and engaging them with innovative methods,
and providing them with diverse opportunities – is crucial to our vision of bringing the
multifarious benefits of education to our local communities.

We hope that this tool is useful in supporting your teaching, but if you have any comments or
suggestions for the guide, please do not hesitate to email the Academic Director, Dr Glenn
Godenho (ggodenho@liverpool.ac.uk), with your suggestions.

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Continuing Education Contact Information

Continuing Education
Faculty of Humanities and Social Sciences
University of Liverpool
126 Mount Pleasant
Liverpool L69 3GR
Email: conted@liverpool.ac.uk
Telephone: 0151 794 6900
Security 0151 794 2222 (Emergencies on campus ONLY)
Website & Online Store: www.liverpool.ac.uk/continuing-education
Twitter @livuniCE

Contacts

Academic Director: Dr Glenn Godenho ggodenho@liverpool.ac.uk

CE Team Leader: Vacant
Reception: Lynn Wildman conted@liverpool.ac.uk
CE Operations Manager: Sandra Sheridan: s.m.sheridan@liverpool.ac.uk
Course Manager for HIST, ULMS, Barbara Fegan barbara.fegan@liverpool.ac.uk
PHIL, MUSI, IT, PSYC, IRIS,
CREA, ENGL
Course Manager for AH, MODL, Sandra Sheridan s.m.sheridan@liverpool.ac.uk
ALGY,CLAH, ENVS
Administrator: Emma Kenny emma.kenny@liverpool.ac.uk
Clerical Assistant: Gemma Corris gemma24@liverpool.a.uk
Disability & Dyslexia Co- Carol Robinson carol@liverpool.ac.uk
ordinator:
HR and Finance Manager: Carol Robinson carol@liverpool.ac.uk
Marketing Officer: Stephen Breen sbreen@liverpool.ac.uk

Academic Organisers

Dr Suzanne May: smay@liverpool.ac.uk

Dr Chris Routledge: C.Routledge@liverpool.ac.uk

Dr Ulrike Bavendiek U.Bavendiek@liverpool.ac.uk

Dr Paul Kiddy: p.a.kiddy@liverpool.ac.uk

This handbook is available to download via the For Lecturers link on the CE home page

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Contents

WELCOME 2

Continuing Education Contact Information 3

1. BEFORE TEACHING BEGINS 6

Appointment & Administration 6

1. Contract 6
2. Teaching Venue & Schedule 6
3. Course Confirmations 6
4. University Staff Card 7
5. Car Parking 7
6. Conflict of Interest 7
7. 2019-20 Term Dates 7
8. Contact with the CE Office 7

Teaching Resources & Support 8

1. Library 8
2. Equipment & AV Requests 8
3. Photocopying 8
4. Copyright 8
5. Teaching Resources 9
6. Course Handouts and Guidance Documents 9
7. Lecturers’ Staffroom 9
8. Course Confirmation/Cancellation 9

2. IN THE CLASSROOM: TEACHING & COURSE MANAGEMENT 10

1. Course Documentation 10
2. Student Welcome 10
3. Student Handbook 10
4. Course Maximum Numbers 10
5. Active Learning 10
6. Register 11
7. Unenrolled Students 11
8. Student Contact & Confidentiality 11
9. Disability & Special Needs 11

Course Management 12
1. Communicating with your Students by Email 12
2. Distribution of Course Materials to Students 12
3. Fieldwork & Visits 12
4. Equality & Diversity 12
5. Lecturer Absence 12
6. If You Encounter A Problem 13
7. Course Evaluation 13
8. Student References 13

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 9. Student Guidance 14
10. University of Liverpool Students 14

3. ASSIGNMENTS, ASSESSMENT & AWARDS 14

Assignments, Marking, Credits & Certificates 14

1. Accreditation & Awards 14
2. Introducing Assessment 15
3. Modern Languages and Assessment 15
4. Assignments 15
5. Marking and Student Feedback 16
6. Mark sheets & Moderation 16
7. Quality Assurance and Staff Development 16
8. Plagiarism & Collusion 17
9. Extenuating Circumstances 17
10. The University’s Code of Practice on Assessment 17

4. PAYMENT & PROFESSIONAL DEVELOPMENT 17

Payment & Professional Development 17

1. Payment & Expenses 17
2. Lecturer Fees 18
3. Skills Development & Best Practice 18

5. THE CE PROGRAMME – DESIGN TO DELIVERY 19

1. Initial idea 19
2. Course Proposal 19
3. Course Approval 19
4. Marketing 19

6. NEW COURSES – THE ADMINISTRATIVE SCHEDULE 20

1. Course Proposals 20
2. Course Confirmations 20
3. Proofreading and Prospectus Design & Layout 20
4. Printing 20
5. Prospectus Distribution 20

7. HEALTH AND SAFETY - THE CE LECTURER’S ROLE 21

1. University Policy 21
2. Training 21
3. The CE Lecturer’s Role 21
4. Health and Safety Responsibilities in CE 21
5. Sources of Information 22
6. Safety in the Classroom 22
7. Additional Information for Off-campus Courses 23
8. Class Visits 23
9. Walking Tours 23

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1. BEFORE TEACHING BEGINS

Appointment & Administration

1. Contract

Most lecturers who do not already hold a post with the University are appointed on a
zero-hour contract. This does not guarantee teaching hours as courses must recruit
successfully and be financially viable before they can run. A zero-hour contract brings
benefits including a University staff card, access to the Library and other facilities and
a University email address. All lecturers appointed on a zero-hour contract are required
to complete a small amount of mandatory training to ensure they are aware of key
University policies. This will be explained in your appointment documentation.

If your course runs for 8 meetings or less you will not be appointed on a zero-hour
contract and will be paid on a casual basis.

Lecturers who mark assignments for credit will receive a marking fee.

See Section 4.1 for further information.

2. Teaching Venue & Schedule

Your Course Administrator will organise accommodation and confirm meeting dates
with you. Please alert her well in advance of any days that you will be unavailable (for
instance, do you anticipate you or your students will require a break for school half
term?). Note that meeting dates should not be changed unless this is unavoidable and
your Course Administrator has been notified.

If you are teaching off-campus ensure you familiarise yourself with your
accommodation and check health and safety arrangements, emergency procedures and
any other circumstances particular to your venue.

Please read Section 7 on Health and Safety carefully.

3. Course Confirmations

Once meeting details have been finalised, you will receive a formal confirmation of
your teaching commitment. It is vitally important that you (i) ensure that the details are
correct and (ii) sign and return one copy to CE within one week of receipt. Prompt
return of the signed confirmation form is essential to enable prospectus copy to be
finalised in good time. Please note that the confirmation form is a formal agreement
with the University and course changes are not normally possible once it is signed.

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4. University Staff Card

Continuing Education lecturers appointed on a zero-hour contract should apply for a

University staff card. This enables use of photocopying facilities, University car parks
and the University libraries. Visit https://www.liverpool.ac.uk/smartcard/ for further
information and read the FAQ section.

5. Car Parking

You can use your staff card to access University staff car parks. Please note that the car
park nearest to 126 Mount Pleasant has been designated as a carers’ car park and is not
available for general staff use until 17.30.

Visit https://www.liverpool.ac.uk/maps/university-map/ for more information.

Details of parking costs can be found at https://staff.liverpool.ac.uk/our-workplace-

and-community/travel-and-parking/car-parking/

6. Conflict of Interest

Whilst we recognise that many of our CE lecturers are freelance and work across the
region for a variety of employers, we do request that courses or lectures that form part
of a CE offer are not duplicated (outside the CE programme) at a different time or at a
different venue within the same academic or calendar year. This can split the potential
audience and risk course viability. We would also remind you that payment includes a
development fee (See Section 4.2 for more information) and that the University holds
intellectual property rights for the material produced. If you have any questions about
this please contact your Academic Organiser or the Academic Director of CE.

7. 2019-20 Term Dates

Autumn Term: Monday 30th September to Friday 13th December 2019

Lent Term: Monday 6th January to Friday 27th March 2020
Summer Term: Monday 20th April to Friday 26th June 2020

8. Contact with the CE Office

CE uses email as the primary method of contact with lecturers. On occasion it also uses
text messages. Please ensure that the CE Office is kept up to date with your current
contact information.

Telephone numbers and email addresses will not be divulged to a third party.

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Teaching Resources & Support

1. Library

Continuing Education lecturers (who are appointed on a zero-hour contract) are able to
borrow an unlimited number of books for 1 year from the date of issue.

CE students who are studying for credit can apply for a Student Card. This allows
borrowing rights from the University libraries (up to 20 items) and the use of PC
facilities.

Students who do not apply for a card may visit the library but cannot borrow books.

2. Equipment & AV Requests

All University classrooms are equipped with a networked PC, data projector and audio
visual facilities; however off-campus venues may not be so well resourced. Equipment
requests should be made at course proposal stage, or by contacting your Course
Administrator.

3. Photocopying

A photocopier is available in the Staff Common Room (Room 2.03) at 126 Mount
Pleasant. This should only be used for photocopying related to CE teaching. Expense
claims for private photocopying are unlikely to be met. Please discuss any major
photocopying requirements with your Course Administrator well in advance.

Staff who teach for CE on a casual basis and who do not have a staff card can be issued
with a temporary username and password that will allow access to the University IT
network, along with a card to access the photocopiers.

Staff who teach for CE on a zero-hour contract should use their staff card to access the
photocopiers. They are also advised to read the ‘IT Fundamentals for Staff’ at
https://www.liverpool.ac.uk/csd/fundamentals/. Follow the link to ‘Activate your
Account’ and enter the requested details (including your Staff Number) to set up an
account on the University network.

4. Copyright

The Copyright Licensing Agency permits limited copying of copyrighted material for
educational and teaching purposes. As a guide, this means no more than:

 Up to one chapter or 10% of a book (whichever is greater)

 One article from an issue of a journal

 One poem or short story of up to 10 pages from an anthology

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 The University also holds licenses to allow the recording of television and broadcast
material (including Open University programmes) and the copying of major national
(and some local) newspapers. Exclusions include printed music, maps, separate images
and photographs.

For literary, dramatic, musical or artistic works, UK copyright extends for 70 years after
the death of the author. Please be careful to check the copyright status of material and
images found online; always use reputable sites and check the web small print (some
galleries and museums allow limited use of their images for not-for-profit educational
purposes). If in doubt, read the guide at: http://libguides.liverpool.ac.uk/copyright or
consult your subject librarian.

5. Teaching Resources

Please check the For Lecturers link on the CE website for logos and templates that can
help you to maintain high standards of professionalism in your teaching and
presentation. These are also available from your Course Administrator.

Only materials with the University of Liverpool logo (and never that of another
institution) should be used in class or made available to students.

6. Course Handouts and Guidance Documents

It is essential that the CE Office and your Academic Organiser have a copy of class
handouts and the syllabus before the first class meeting. The syllabus should include
the date of any field trips. Please also ensure that your AO has up to date copies of
reading lists and other guidance documents (including written assessment instructions)
that you prepare for students. This supports our quality assurance and planning
processes and ensures that course records are accurate. It also assists in providing
advice and guidance to students.

The University offers a range of study and learning resources to students. This includes
KnowHow (https://student.liverpool.ac.uk/advice-and-guidance/knowhow) which is an
online resource designed to help students develop the appropriate skills that you need
to study successfully at university level.

Please encourage your students to use this resource.

7. Lecturers’ Staffroom

Room 2.03 in 126 Mount Pleasant has a computer, printer and photocopier for your use
(Room 2.03 – access code – C2450Y). If you are teaching at Mount Pleasant you will
find your updated registers and messages here, so please check before each class.

8. Course Confirmation/Cancellation

Every effort is made to avoid cancelling courses but, normally, all courses must be
financially viable in order to run. The exact number required for viability depends

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 largely upon the balance of full, reduced and concessionary fees paid. However, courses
rarely run with fewer than 12 or 13 students. Your Course Administrator will let you
know whether the course is going ahead or may contact you around 10 days before the
start date if the course has borderline numbers to discuss options. If your course is
cancelled, try not to be discouraged and discuss options with your Academic Organiser
(for example – a new title or re-focusing of content).

2. IN THE CLASSROOM: TEACHING & COURSE MANAGEMENT

1. Course Documentation

If your course is held in 126 Mount Pleasant a first meeting pack will be left for you in
the Staffroom. In the Rendall Building it will be left with the Building Manager, or in
their absence, on the ground floor reception desk. If your course is off campus we will
post the pack to you a few days before your course is due to start.

2. Student Welcome

A warm and encouraging environment is essential to creating a positive learning - and

teaching - experience. Be sure to introduce yourself to your students (and they to each
other). It is essential that you provide students with the details of the course syllabus,
learning outcomes, assessment and credit-earning opportunities.

3. Student Handbook

Please ensure that your students are aware that there is a Continuing Education Student
Handbook. A copy will be included in your first meeting pack. It can be downloaded
from the Quick Link on the CE homepage or a printed copy can be requested from the
CE office.

4. Course Maximum Numbers

The number of students in a class is normally dictated by room size. Continuing

Education aims to maximise participation and reserves the right to negotiate class sizes.
Factors such as course subject area will be taken into account in determining maximum
numbers.

5. Active Learning

The most successful courses are those which allow students to develop the confidence
to take an active role in their own learning; creating a safe space for discussion,
teamwork and setting optional homework to be completed between sessions, are all key
to this process.

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 Student feedback and formative assessment are essential components of a successful
student learning experience so, even if students are studying on a not-for-credit basis,
we would expect them to receive informal feedback on their progress and learning
where appropriate - for example, on completed homework.

Contact your Academic Organiser to discuss the use of active learning approaches.
Additionally, the Centre for Innovation in Education (CIE) is set up to support
innovation in learning, teaching and assessment. The CIE website contains lots of
relevant and accessible information to support your teaching, including case-studies in
active learning:

https://www.liverpool.ac.uk/centre-for-innovation-in-education/curriculum-resources/

6. Register

You will receive a class register which must be completed at the beginning of each
session. A register is also vital to ensure all students are accounted for in an emergency.
The register is a formal and important document so please keep accurate records. If you
notice that attendance drops dramatically, please inform your Course Administrator.

Completed registers should be returned to CE at the end of your course.

7. Unenrolled Students

Occasionally students may attend a first session without having enrolled. You should
inform CE immediately of the name of any student who is not included on your class
register. If your course is full you will have to turn him or her away. If you are willing
to accept another student, please ensure that he or she enrols with Continuing Education
as soon as possible. An updated register will be sent once the student has enrolled.
Normally no new enrolments or student transfers can be accepted after the third meeting
of any course.

8. Student Contact & Confidentiality

Student contact information is included on a master list which is included in the First
Meeting Pack. You will be automatically sent an updated version as required. Students’
personal information is protected under all relevant data protection legislation and must
never be disclosed to a third party or used for any other purpose. (See also Course
Management below.)

9. Disability & Special Needs

You will be informed prior to your first meeting if any of your class has communicated
a disability or special need. However students sometimes prefer to disclose concerns to
their lecturer so always be alert to anyone experiencing difficulty. This may include
poor hearing or eyesight, dyslexia, dyspraxia or mobility problems.

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 Sometimes simple adjustments can help: offering large-print handouts, ensuring people
with hearing problems sit at the front, never requiring dyslexic students to respond
quickly to a written text. Assistance from the University Student Support Service may
also be available. For advice consult Carol Robinson, Continuing Education Disability
and Dyslexia Co-ordinator (0151 794 2531; email carol@liverpool.ac.uk).

Course Management

1. Communicating with your Students by Email

If you use email to contact your students as a group, please use the bcc. facility so as
not to make personal email addresses publicly available.

2. Distribution of Course Materials to Students

The circulation of course materials outside classroom sessions is at the discretion of the
lecturer. If circulated, please use the university email system or the VITAL platform.
The use of external platforms such as Dropbox is not allowed for security reasons.

3. Fieldwork & Visits

It is essential to complete a Risk Assessment for your own use prior to any excursion –
for guidance please contact your Course Administrator who will assist in the process.
Ensure you take a mobile phone and emergency numbers with you and familiarise
yourself with local emergency procedures.

4. Equality & Diversity

The University is committed to providing a positive learning environment for students,

irrespective of gender, race, disability, age, religion or sexual orientation. Our aim is to
develop inclusive teaching practice which is designed, as far as possible, to meet the
needs of everyone. For information and resources on equality and diversity relating to
teaching, or if you encounter difficulties with discriminatory behaviour by a student
and require advice, please consult your Academic Organiser.

Find out more by viewing the short film The Importance of Diversity and Equality,
featuring Professor Kelvin Everest and Carol Costello, Director of Human Resources.
(Available on the Human Resources website.)

5. Lecturer Absence

If you are unable to teach a session at short notice due to emergency circumstances, e.g.
illness, please contact the Continuing Education office as soon as possible. CE will

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 notify your students if you are unable to do so. Your Course Administrator will contact
you about the date of the rearranged session in due course.

If you wish to rearrange the timing of one of your sessions in the future because of an
unexpected commitment, please tell your students at the earliest opportunity. You
should also take into consideration that any students who are absent for the discussion
about the rearranged session(s) need to be informed too.

The CE Office must be advised of all changes to ensure room availability.

Please note that you must not ask a colleague to take your session without the prior
agreement of your Academic Organiser.

6. If You Encounter A Problem

However experienced you are, or how well prepared, unexpected difficulties can still
arise. These may range from issues with an off-campus venue (a lack of heating or
lighting for example) to academic concerns about a particular student.

If the problem relates to class accommodation, let your Course Administrator know
immediately so that the issue can be resolved swiftly. If the difficulty is related to
teaching, study or academic content, seek guidance from your Academic Organiser.

7. Course Evaluation

Student feedback is essential to programme planning and developing the best possible
teaching practice.

CE uses paper based evaluation forms which are included in your First Meeting Pack.
These should be distributed to your class and returned to the CE Office along with your
completed course paperwork. Please also make your students aware that there is a box
situated on the wall outside the CE reception where they can return evaluation forms at
any time.

CE uses an online system called Evasys to generate automated analysis of course

feedback forms. The analysis is sent to both Academic Organisers and Lecturers. We
are aware that not all students may want to provide feedback but we do monitor return
rates carefully and follow up with email evaluations where required.

8. Student References

On occasion a student may ask you for an academic reference. The following link may be
helpful:

https://www.liverpool.ac.uk/study/undergraduate/schools/teacher-resources/academic-
reference/

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 9. Student Guidance

Your students will look to you for advice about their studies and to answer the question
‘Where next?’ Please inform them about the wider opportunities offered by Continuing
Education at Liverpool and encourage them to consider courses that will expand their
knowledge in new directions.

10. University of Liverpool Students

There are a growing number of full-time University of Liverpool students (both under-
and post-graduate) taking CE courses. CE credit cannot be counted towards degree
studies, however it is formally and automatically recorded on a student’s Higher
Education Achievement Report (HEAR).

Students studying on a not-for-credit basis can request that their attendance on a CE

course is recorded and they may ask you to sign a standard form to confirm the required
minimum 70% attendance. For more information visit the CE home page and click “For
University of Liverpool Degree Students”.

3. ASSIGNMENTS, ASSESSMENT & AWARDS

Assignments, Marking, Credits & Certificates

1. Accreditation & Awards

CE courses are accredited at QAA FHEQ level 4 (equivalent to year 1 of an undergraduate

degree) and provide the option to earn credits by completing an assessed work to the
required standard. Until 2020-21, credits can be accumulated for a University of Liverpool
Certificate in Higher Education (Cert HE) or a Personal and Professional Development
Certificate (PPDC). They may also be used to progress onto a degree programme here or
elsewhere under the Credit Accumulation and Transfer Scheme (CATS). Please note that
credit transfer is always subject to the special conditions of each particular university or
academic department.

Please be aware that from 2021-22 formal CE awards will be withdrawn. Courses will
continue to be credit-bearing and students will continue to be able to opt for credit and
submit work for assessment. However, if students wish to work towards a Certificate in
Higher Education or Personal and Professional Development Certificate they must
complete all the required credits by July 31 2021.

Ensure that your students are aware of opportunities to gain credit, however please reassure
them that this is by no means necessary and that learning can be just as valid and enjoyable
without formal assessment.

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Students must formally register for an award and pay a registration fee of £30. Students
interested in doing so should contact Barbara Fegan (barbara.fegan@liverpool.ac.uk) for
further information.

120 credits = Certificate in Higher Education (Cert. HE).

60 credits = Personal and Professional Development Certificate.

Further information is available on CE’s Study for Credit web page.

2. Introducing Assessment

At the beginning of your course (if your course is credit bearing) you should explain to
students what the assessment process involves i.e. how and when you will assess students
(what they will be required to do and when they will need to do it).

Classroom work is only a small component of the actual time commitment required to
study for credit. The general rule is that each credit requires around 10 hours of study. This
includes: class meetings, homework (reading, web research etc.) and preparation of
assessed work. This means that a student studying on a 10 credit course should expect to
do around 100 hours of study.

You should explain that students who wish to register for credit (at course level), and who
have not already done so, will need to complete an Accreditation Payment Form and return
it to the CE Office with the appropriate fee. Your First Meeting Pack will include copies
of these forms. The form can also be requested from the CE Reception or downloaded
from the CE website. In the first few weeks of the new term, they will also be available on
the stand opposite the CE Reception in 126 Mount Pleasant.

Students do not need to register for credit immediately – some may wish to get further
through the course before making a final decision. However a cut-off date is desirable for
administration purposes, therefore we ask that you encourage all students who would like
to take credit to do so by the half-way point of the class.

3. Modern Languages and Assessment

Please note that the assessment for language courses involves a final exam and there is a
separate guidance document for MODL lecturers. Contact Dr. Ulrike Bavendiek,
Academic Organiser for Modern Languages, for further details. Email:
U.bavendiek@liverpool.ac.uk

4. Assignments

Assignments are key to motivating students and engaging them actively in their
learning. They will vary according to discipline and may range from essays and
presentations to research, special projects and fieldwork. The format of assignments to
be assessed for credit must be agreed with your Academic Organiser.

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5. Marking and Student Feedback

Providing feedback to students is an essential part of the teaching process and we would
expect students to receive feedback on their performance (and on any informal tests,
quizzes, homework etc.) throughout the course. All students who are registered for
credit should also receive written feedback that covers both their assessment and their
general progress over the life of the course.

Assignments should be marked within 3 weeks of receipt. Marking criteria will vary
between disciplines and must be agreed with your Academic Organiser. General advice
on assessing essays and presentations can be found in the For Lecturers resources
(accessible from the CE home page).

A standard form is used for written feedback – see Section 6 below.

6. Mark sheets & Moderation

Within 3 weeks of the course start, CE will send a mark sheet to all lecturers teaching
on a credit-bearing course. This will only include the names of students who have
registered and paid for credit. If there are names missing please remind students that
they need to register formally. If additional students register for credit, an updated mark
sheet will be issued. Please be aware that we will only be able to pay the marking fee
in respect of students who have formally registered for credit.

At the end of a credit-bearing course you should complete a feedback form for each
student who is studying for credit and send the forms, with the completed register, mark
sheet and course work if applicable, to CE. The student should complete the assignment
within 3 weeks of the end of the course and the lecturer must return completed
documents no later than 6 weeks after your course has finished. If you send
assessment paperwork directly to your AO please let the Course Administrator know.
Receipt of a mark sheet acts as the trigger for the payment of marking fees.

All student work is moderated by the Academic Organiser and then sent to the relevant
Board of Examiners for approval. The grade indicated on the mark sheet and student
work is provisional until it has been verified by the Board. Student feedback forms are
sent, by the CE office, directly to the student (who is told that the mark is provisional).
Once the marks have been approved, a formal certificate is sent to the student by post.

7. Quality Assurance and Staff Development

Peer Observation of Teaching is part of the University of Liverpool’s quality enhancement

processes providing both the Observee and Peer Observer with the opportunity to discuss
teaching practice and reflect on teaching methods used. The process is meant to be
developmental and collegial. All teaching on credit-bearing CE courses is subject to Peer
Review by trained staff.

More information can be found here:

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 https://www.liverpool.ac.uk/eddev/peer-observation-of-teaching/

8. Plagiarism & Collusion

Plagiarism includes a failure to reference sources, close paraphrasing without

acknowledgement and, in the most serious cases, copying or downloading another’s
work verbatim and presenting it as your own. Collusion occurs when there is
unauthorised and unacknowledged collaboration.

If you suspect a student, it is essential to seek guidance from your Academic Organiser.
If the fault is due to careless scholarship the penalty (mark reduction or a requirement
to resubmit) will be far less severe than that for deliberate misrepresentation (which
may lead to a zero mark).

9. Extenuating Circumstances

Students may request an extension to a deadline due to extenuating circumstances, or

use these to explain work not completed to their usual standard. Extenuating
circumstances include illness, bereavement and the serious illness of a close family
member. Please seek guidance from your Academic Organiser on a case by case basis.

10. The University’s Code of Practice on Assessment

The Code of Practice on Assessment (COPA) is an important document which has been
formulated as an authoritative statement of the philosophy and principles underlying
the University’s assessment activities. It is intended to inform staff and students as well
as individuals from outside the University.

You can access the COPA at https://www.liverpool.ac.uk/media/livacuk/tqsd/code-of-

practice-on-assessment/code_of_practice_on_assessment.pdf

Of particular interest is Appendix N (Policy on Feedback on Assessment).

4. PAYMENT & PROFESSIONAL DEVELOPMENT

Payment & Professional Development

1. Payment & Expenses

Lecturers who are employed on a zero-hour contract are paid at a set hourly rate. An
additional 13% is paid to cover holiday pay. A fee for marking assignments for credit
is paid as appropriate. Lecturers who are employed on a zero-hour contract can access

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 their electronic payslip by logging on to the University Network and opening CoreHR.
Further details will be provided in the appointment letter sent by Human Resources.

Lecturers who are paid on a casual basis are paid at the same rate and receive an
additional 12.7% to cover holiday pay.

Lecturers on a zero-hour contract are entitled to join a University pension scheme.

Please contact the HR department for further information.

The Border Agency (UK) requires the University to collect a number of documents that
are used to ascertain proof of right to work in the UK. These are: a colour copy of your
passport (front cover and photo page); up to date CV; two written references and proof
of right to work in the UK if not a British Citizen.

Travel expenses are only payable in certain circumstances.

2. Lecturer Fees

The teaching fee for 2019-20 is £15.70 per hour (subject to change). Lecturers are paid
2 hours for each hour of course delivery (1 hour development and 1 hour delivery).

Marking fees are as follows:

MARKING 5 CREDIT 10 CREDIT 15 CREDITS 20 CREDITS

FEE TO
LECTURER
19-20 £5 £11 £11 £13

All fees are paid on the 28th day of the month. Marking fees are paid on the 28th of the
month following submission of completed mark sheets and student feedback forms.

To ensure prompt payment of fees, please return your completed register, mark sheet
and student feedback forms within six weeks of the final deadline for the completion
of assessed work.

3. Skills Development & Best Practice

The Leadership, Organisational, Staff & Academic Development Academy (The

Academy) runs a range of workshops and lectures open to any teacher of the University.
Visit https://www.liverpool.ac.uk/eddev/book-an-event/ to browse the latest
programme and book with your Staff Number.

All CE lecturers are welcome to attend the University’s annual Teaching and Learning
Conference (usually held in early July). Please contact cie@liverpool.ac.uk for further
information.

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 To request or suggest a topic for a skills development session please contact your
Academic Organiser or the Academic Director of Continuing Education.

5. The CE Programme – Design to Delivery

Our students require a range of interesting and flexible learning opportunities. Working
closely with your Academic Organiser, you may have the option to design and deliver
modules of various kinds and credit levels, as well as day or weekend workshops, linked
lectures and other formats.

1. Initial idea

Consider who the course is aimed at, credit levels, assessment, location and any special
resources required. What would make your course popular? Is your title inviting? Are
you covering new ground? If your topic has been offered before, how can you attract
new students? Issues such as these should be discussed informally with your Academic
Organiser who will then advise on the viability of your idea.

2. Course Proposal

This is a detailed outline of your course which must include Aims, Learning Outcomes,
Syllabus and Reading/Resources.

You can find more information about course development in the For Lecturers pages
which can be accessed via the Quick Links menu on the CE home page. For an overview
we recommend that you read the ‘Brief Guide to Learning Outcomes’ (Petichakis,
2011). For further support refer to ‘Guidance on Writing Aims and Intended Learning
Outcomes’ (Kahn, 2010) and ‘Writing and Using Learning Outcomes’ (UoL, adapted
Cardiff University, 2010).

You may also include your preferred venue and meeting day/dates. Your Academic
Organiser will provide you with a Course Proposal Form or you can download one from
the For Lecturers site. This should be returned as soon as possible in the academic year
preceding the one in which you intend to teach your course.

3. Course Approval

Your Academic Organiser will confirm when your course has been approved by your
academic department’s Board of Studies. You can now begin planning your teaching
(please refer to Section 1).

4. Marketing

The new programme is available to students from Mid-July when the prospectus is
printed and distributed. Courses are also made available through the University’s online

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 store. We promote the programme and individual courses throughout the year through
a variety of different media – social media, leaflets, email and word of mouth.

You are the best person to know who may be interested in your subject so please take
the initiative to promote your course via word of mouth and posting on your networks
– if you would like to talk through the options available to promote your course please
contact Stephen Breen, the CE Marketing Officer at sbreen@liverpool.ac.uk. If you
have an idea about how or where to market your course, please be sure to let your
Academic Organiser know when the course is discussed.

6. New Courses – the Administrative Schedule

If a course is to be included in the annual prospectus there is a set schedule that should be
followed to allow early promotion of the programme.

Courses can however be proposed at any time of the year. In this case, they will be promoted
via the online store and, where appropriate, through individual leaflets and networks.

1. Course Proposals

CE asks Academic Organisers to submit their subject programme for the next academic
year by the end of February. This deadline is set to allow sufficient time to generate
course confirmations, approve credit-bearing courses, make any required adjustments
and to produce the prospectus design and copy.

Ideas for new courses therefore, should ideally be sent to Academic Organisers in
Autumn.

2. Course Confirmations

These are generally sent out in March. We ask that Lecturers return them promptly so
that room timetabling and prospectus production is not held up.

3. Proofreading and Prospectus Design & Layout

This takes place in April/May. Timetabling/room bookings must also take place in
April to fit into university-wide schedules.

4. Printing

The prospectus goes to print in June.

5. Prospectus Distribution

Approximately 2000 prospectuses are mailed out in Mid-July to past students and
enquirers. They are also sent to organisations such as libraries, community centres and
GP surgeries. The online store goes live at the same time.

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June 2019
7. Health and Safety - the CE Lecturer’s Role

1. University Policy

The University is committed to providing a safe environment for its students, employees,
contractors and visitors by conducting its business in a way that protects the health, safety
and welfare of each individual. You can read the institutional Health and Safety Policy
here:

https://www.liverpool.ac.uk/media/intranet/safety/documentsguidance/University,Safety,
Policy.pdf

2. Training

All contracted University staff need to verify that they have read and understood the
content of the University’s obligatory training on Health and Safety. CE’s HR Manager
will contact you about this. You have the option to complete the module online. Seek
advice from the HR Manager.

3. The CE Lecturer’s Role

CE Lecturers need to know:

 Which individuals have safety responsibilities within CE

 How to access advice and guidance
 What to do and who to contact in the event of an incident, accident or emergency.

CE Lecturers need to be able to:

 Where necessary, assist in the preparation of a risk assessment for any activities
related to courses they are delivering
 Seek advice and refer concerns promptly and appropriately
 Comply with CE safety plans and policies
 Lead groups of students out of a building to an assembly point.

4. Health and Safety Responsibilities in CE

For general Health and Safety queries or to raise a general concern, contact Alan Hedges,
Departmental Safety Coordinator: alanav@liverpool.ac.uk

For Health and Safety issues related to courses off campus, contact Barbara Fegan:
barbara.fegan@liverpool.ac.uk

For Health and Safety issues related to courses in 126 Mount Pleasant, contact Carol Robinson:
carol@liverpool.ac.uk

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June 2019
To report an incident contact Alan Hedges, Departmental Safety Coordinator:
alanav@liverpool.ac.uk

First Aiders are Alan Hedges, Carol Robinson and Lynn Wildman. When the CE Office is
closed, please contact the Building Manager or Building Assistant. For emergencies, telephone
Ext. 2222 (from an internal telephone) or 0151-794-2222 from a mobile.

5. Sources of Information

Sources of advice and Information include:

CE’s Code of Practice: https://www.liverpool.ac.uk/continuing-education/what-you-need-to-

know/ (Follow the link at the bottom of the page.)

The Safety Advisers Office: https://www.liverpool.ac.uk/safety/

6. Safety in the Classroom

You are responsible for the health and safety of the students in your class. You should make
students aware of the location of fire escapes, emergency procedures, location of cloakrooms,
café, parking – and anything else that may make their studies both safe and enjoyable. This is
particularly important when teaching off-campus. Please raise any issues relevant to health,
safety and wellbeing promptly with CE staff.

If the fire alarm sounds, or if directed by a Fire Warden, ensure that all students in the room
leave quickly and go directly to the assembly point. This may involve moving students away
from the main entrance and to fire exit doors. Report any problems you encounter to the Fire
Officer or Security Staff who will be at the assembly point. Please familiarise yourself with the
main escape routes. These are clearly signposted.

The Assembly Point for 126 Mount Pleasant is the Carer’s Car Park. Turn right out of the main
door and the car park is on your right. The Assembly Point for the Rendall Building is the
pavement outside the Department of Music, Bedford Street South.

The weekly test of the fire alarm is carried out every Friday at 10:00am in 126 Mount Pleasant
and between 2 - 2:15pm in the Rendall Building.

In case of fire, accidents or any other emergency contact:

Internal – 2222

External – 0151 794 2222

All accidents must be reported to CE.

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June 2019
 7. Additional Information for Off-campus Courses

If you are teaching a course off-campus ensure you always have your venue’s emergency
procedures to hand and be prepared to dial 999 from a mobile if required.

If an accident occurs off-campus there will usually be an accident book and/or someone on site
to whom any incident should be reported. Accidents should also be reported as soon as possible
to CE. Please refer to the guidance in the first meeting pack.

Please be aware that you can consult the University’s generic risk assessment for low risk off-
campus activities here:

https://www.liverpool.ac.uk/intranet/media/intranet/safety/documentsguidance/formsandchec
klists/Generic,risk,assessment,-,low,risk,off-campus,activities.pdf

8. Class Visits

When visiting a site off-campus as part of a course (e.g. an art gallery) please:

 Be aware of local emergency procedures

 Ensure your group complies with any security checks/systems
 Check disabled access arrangements (if required)
 If using you own car for work purposes, ensure that you have the appropriate
insurance
 Always report accidents/Health and Safety issues promptly to CE
 Be mindful of the potential for theft of personal belongings in busy public
spaces.

Please be aware that you can consult the University’s generic risk assessment for low risk
off-campus activities here:
https://www.liverpool.ac.uk/intranet/media/intranet/safety/documentsguidance/formsandchec
klists/Generic,risk,assessment,-,low,risk,off-campus,activities.pdf

9. Walking Tours

Please discuss and agree the maximum group size with your Academic Organiser and Course
Administrator bearing in mind the location of the tour and management of the group.

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June 2019
 Continuing Education
Faculty of Humanities and Social Sciences
University of Liverpool
126 Mount Pleasant
Liverpool L69 3GR
0151-794-6900
conted@liverpool.ac.uk
https://www.liverpool.ac.uk/continuing-education/

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