Document No.

: AS-P-HSE-05
Revision No. : 01
PROCEDURE: HSE COMMUNICATION Date : 07 June 2018
PROSEDUR: KOMUNIKASI K3L Page : 1 of 7

ENDORSEMENT
PENGESAHAN

This procedure,
Prosedur ini,

Prepared by, Approved by,

Disiapkan oleh, Disetujui oleh,

Wanda Qurniasari Jack Eaton Calcote

HSE Officer President Director

AMENDMENT HISTORY 1. RIWAYAT PERUBAHAN

Effective Date Revision Number Amendment Remarks
Tanggal Efektif Nomor Revisi Perubahan Catatan
Penambahan pejabatan pengesahan
07 June 2018 01
dalam dokumen

2. PURPOSE 2. TUJUAN
a. Organize the HSE communication a. Mengatur pelaksanaan komunikasi K3L di PT.
implementation in PT. Serv Asia Indonesia. Asia Serv Indonesia.
b. Building a a strong communication mechanism b. Membangun mekanisme komunikasi yang kuat
to disseminate information concerning on HSE untuk menyebarluaskan informasi tentang
aspects. aspek-aspek K3L.

3. SCOPE 3. LINGKUP
HSE communication practices related to HSE Praktek-praktek komunikasi yang berkaitan
activities in PT. Asia Serv Indonesia. dengan aktivitas K3L di PT. Asia Serv Indonesia.

4. REFERENCE 4. REFERENSI
- AS-M-HSE-01: HSE Manual, Rev.0, 2015; 4.4.3 - AS-M-HSE-01: Manual K3L, Rev.0, 2015; 4.4.3
Communication, Participation and Komunikasi, Partisipas, dan Konsultasi,
Consultation, page 15. halaman 15.

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disclosed without prior written permission from PT Asia Serv Indonesia
 Document No. : AS-P-HSE-05
Revision No. : 01
PROCEDURE: HSE COMMUNICATION Date : 07 June 2018
PROSEDUR: KOMUNIKASI K3L Page : 2 of 7

5. DEFINITION 5. DEFINISI
5.1 HSE communication 5.1 Komunikasi K3L
Delivery and receipt of HSE information Penyampaian dan penerimaan informasi K3L
between two or more people so that HSE antara dua orang atau lebih sehingga informasi
information can be understood. K3L dapat dipahami.
5.2 HSE meeting 5.2 Pertemuan K3L
Media of HSE communication implementation Media pelaksanaan komunikasi K3L yang
that has subject, time limit, and document of memiliki pokok bahasan, batasan waktu dan
attendance participant. dokumentasi kehadiran peserta.
5.3 HSE promotion 5.3 Promosi K3L
Attempts to introduce of HSE so as to create a Usaha untuk memperkenalkan K3L sehingga
sustainable HSE culture. tercipta budaya K3L yang berkelanjutan.

6. RESPONSIBILITIES AND IMPLEMENTATION 6. TANGGUNG JAWAB DAN PELAKSANAAN

6.1 Responsibility 6.1 Tanggung jawab
6.1.1 HSE Officer 6.1.1 Petugas K3L
a. Arrange program related to HSE a. Menyusun program berkaitan dengan
communication, ie methods, topics, schedules, komunikasi K3L, yakni metode, topik, jadwal,
invitations and the list of attendees. undangan dan daftar hadir.
b. Held a HSE communication. b. Menyelenggarakan komunikasi K3L.
6.1.2 HSE Manager 6.1.2 Manajer K3L
a. Approved HSE communication program which a. Menyetujui program komunikasi K3L yang
proposed by HSE officer. diajukan oleh petugas K3L.
b. Review and oversee the implementation of HSE b. Meninjau dan mengawasi pelaksanaan
communication. komunikasi K3L.
6.1.3 All employees 6.1.3 Seluruh karyawan
Participate in implementation of HSE Ikut berpartisipasi pelaksanaan komunikasi K3L,
communication, ie receives HSE information as yakni menerima informasi K3L dengan sebaik-
well as possible and apply it in earnest. baiknya dan menerapkannya dengan sungguh-
sungguh.
6.2 Implementation 6.2 Pelaksanaan
6.2.1 Manual, procedure and work instruction 6.2.1 Manual, prosedur dan instruksi kerja
a. HSE officer make a analysis needs for the a. Petugas K3L membuat analisa kebutuhan untuk
preparation of manual, procedures and work penyusunan dokumen manual, prosedur dan
instruction document, which is related to the instruksi kerja, yakni terkait dengan jenis
types of companies and potential hazards. perusahaan dan potensi bahaya.

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disclosed without prior written permission from PT Asia Serv Indonesia
 Document No. : AS-P-HSE-05
Revision No. : 01
PROCEDURE: HSE COMMUNICATION Date : 07 June 2018
PROSEDUR: KOMUNIKASI K3L Page : 3 of 7

b. HSE officer arrange manual, procedure, and b. Petugas K3L menyusun dokumen manual,
work instruction documents. prosedur dan instruksi kerja.
c. HSE manager review draft of manual, procedure c. Manajer K3L meninjau rancangan manual,
and work instruction. If that documents already prosedur dan instruksi kerja. Bila dokumen
comply, so HSE manager need to sign the tersebut telah sesuai, maka manajer K3L harus
documents. For HSE manual signed by the menandatangani dokumen tersebut. Untuk
President Director. manual K3L ditandatangani oleh Presiden
Direktur.
d. HSE officer socialize HSE documents that have d. Petugas K3L mensosialisasikan dokumen-
been approved to all employees. Including when dokumen K3L yang telah disetujui tersebut
there is a change. kepada seluruh karyawan. Termasuk bila
terdapat perubahan.
6.2.2 HSE poster 6.2.2 Poster K3L
a. HSE officer get information about unsafe a. Petugas K3L mendapat informasi mengenai
action/conditions, incidents, accidents, and tindakan/kondisi tidak aman, insiden,
other information related to HSE both inside and kecelakaan, dan informasi lain yang berkaitan
outside the company. dengan K3L baik dari dalam maupun luar
perusahaan.
b. HSE officer make posters relating to the HSE b. Petugas K3L membuat poster berkaitan dengan
information and display it on HSE board. informasi K3L tersebut dan menempelkannya
pada papan K3L.
c. The contents of the poster should be short, clear c. Isi poster harus singkat, jelas dan mudah
and easily understood by readers. dipahami oleh pembacanya.
d. Must include the date publication of the poster. d. Harus termasuk tanggal diterbitkannya poster
tersebut.
e. Posters should be updated at least 3 months. e. Poster harus diperbaharui minimal 3 bulan
sekali.
6.2.3 HSE bulletin 6.2.3 Buletin K3L
a. HSE officer prepare HSE bulletin topic for a year. a. Petugas K3L menyusun topik buletin K3L selama
Bulletin updated once of 3 months. setahun. Buletin diperbaharui 3 bulan sekali.
b. HSE officer make HSE bulletin according to HSE b. Petugas K3L membuat buletin K3L sesuai dengan
topic which has been determined. topik yang sudah ditentukan.
c. HSE officer multiply HSE bulletin and give it to all c. Petugas K3L memperbanyak buletin K3L dan
employees. memberikannya kepada seluruh karyawan.
d. There should be a receipt that the bulletin has d. Harus ada tanda terima bahwa buletin telah
been received. diterima.

This document contains proprietary information belonging to PT Asia Serv Indonesia and must not be wholly or partially reproduced nor
disclosed without prior written permission from PT Asia Serv Indonesia
 Document No. : AS-P-HSE-05
Revision No. : 01
PROCEDURE: HSE COMMUNICATION Date : 07 June 2018
PROSEDUR: KOMUNIKASI K3L Page : 4 of 7

6.2.4 Brochure of HSE induction for workshop visitor 6.2.4 Brosur Induksi K3L untuk pengunjung workshop
a. Workshop officer must ensure that visitors have a. Karyawan workshop harus memastikan bahwa
read and understand the contents of the pengunjung telah membaca dan mengerti isi
brochure. brosur tersebut.
b. The brochure contains about workshop visitor b. Brosur berisi tentang peraturan keselamatan
safety regulations. pengunjung workshop.
c. When already fully understood, the visitor must c. Bila telah paham sepenuhnya, pengunjung harus
sign the column "HSE INDUCTION" in workshop menandatangani kolom “INDUKSI K3L” di
visitor registration form. formulir registrasi pengunjung workshop.
6.2.5 Safety signs 6.2.5 Tanda-Tanda Keselamatan
a. Safety signs are made to employees and others, a. Tanda-tanda keselamatan dibuat agar
who have access to the working area of PT. Serv karyawan dan orang lain, yang memiliki akses ke
Asia Indonesia, can be know the potential area kerja PT. Asia Serv Indonesia, dapat
dangers that exist in the area where they are mengetahui potensi bahaya yang ada di area di
located. mana mereka berada.
b. HSE officer analyzing the potential hazards in the b. Petugas K3L menganalisa potensi bahaya di area
work area of PT. Serv Asia Indonesia. kerja PT. Asia Serv Indonesia.
c. HSE officer make the safety signs in accordance c. Petugas K3L membuat tanda keselamatan
with a potential hazard. sesuai dengan potensi bahaya.
d. Safety signs must be clear and appropriate. d. Tanda keselamatan harus jelas dan sesuai.
6.2.6 HSE meeting 6.2.6 Pertemuan K3L
a. Safety talk a. Safety talk
- Is a forum to convey the HSE material and - Merupakan forum untuk menyampaikan materi
discuss the latest HSE issues and evaluate the K3L dan membahas masalah-masalah K3L
HSE activity. terbaru serta mengevaluasi kegiatan K3L.
- Employees can submit complaints/constraints - Karyawan dapat menyampaikan
encountered in the implementation of the HSE keluhan/hambatan yang dialami dalam
programs. pelaksanaan program-program K3L.
- HSE officer must prepare the material (written) - Petugas K3L harus mempersiapkan materi
which will presented to all employees. (tertulis) yang akan disampaikan kepada seluruh
karyawan.
- Employees already gathered at the Jaha Office - Karyawan sudah berkumpul di kantor Jaha kurang
approximately at 14.00. lebih pukul 14.00.
- After orderly and focused, HSE officers began - Setelah tertib dan fokus, petugas K3L mulai
delivering material, employees sign the menyampaikan materi, karyawan
attendance list form which was circulated.

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disclosed without prior written permission from PT Asia Serv Indonesia
 Document No. : AS-P-HSE-05
Revision No. : 01
PROCEDURE: HSE COMMUNICATION Date : 07 June 2018
PROSEDUR: KOMUNIKASI K3L Page : 5 of 7

menandatangani formulir daftar hadir yang

diedarkan.
- After the delivery of material is completed, HSE - Setelah materi selesai disampaikan, petugas K3L
officer start to question-answer session. dapat membuka sesi tanya-jawab. Karyawan
Employees can submit a complaint in this dapat menyampaikan keluhan pada sesi ini.
session.
- HSE officer keep activity record. - Petugas K3L menyimpan rekaman hasil kegiatan.
- Participants: all office employees and off-duty - Peserta: seluruh karyawan kantor dan kru yang
crews. sedang tidak bertugas di lapangan.
- Frequency: once of 2 (two) weeks, in Jaha Office, - Frekuensi: 2 (dua) minggu sekali di kantor Jaha,
every Friday after lunch time. setiap Jumat, setelah makan siang.
b. Pre/post job safety meeting b. Pre/post job safety meeting
- This HSE meeting was held before the crew went - Pertemuan K3L ini diselenggarakan sebelum kru
to the location and after the crew return from berangkat ke lokasi dan setelah kru pulang dari
the location. lokasi.
- Crew coordinator cooperate with HSE officer - Koordinator kru bekerja sama dengan petugas
describing matters related to HSE at locations, K3L menyampaikan hal-hal yang berkaitan
including remind potential occupational dengan K3L selama di lokasi, termasuk
hazards. mengingatkan kembali potensi bahaya
pekerjaan.
- In this meeting also must be ensured that the - Dalam pertemuan ini harus dipastikan juga
working tools which were brought and facilities bahwa alat-alat kerja yang dibawa dan fasilitas
to be used in complete condition and safe to use yang akan digunakan dalam kondisi lengkap dan
(not broken). aman digunakan (tidak rusak).
- On returning from the location, the crew must - Sekembalinya dari lokasi, kru harus melakukan
perform post job safety meeting to ensure the post job safety meeting untuk memastikan alat
tools is in good condition, and report the dalam keadaan baik, dan melaporkan alat kerja
damaged work tools (if any), and nearmiss (if yang rusak (bila ada), serta kejadian hampir
any) as learning materials. celaka (bila ada) untuk sebagai bahan
pembelajaran.
- Participants: HSE officer, crew coordinator, - Peserta: petugas K3L, koordinator kru, karyawan
employees who assigned to the site. yang bertugas ke lokasi.
- Frequency: before crew went to the site and - Frekuensi: sebelum kru berangkat ke lokasi dan
after the crew returned from the site. setelah kru kembali dari lokasi.
c. Toolbox talk c. Toolbox talk

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disclosed without prior written permission from PT Asia Serv Indonesia
 Document No. : AS-P-HSE-05
Revision No. : 01
PROCEDURE: HSE COMMUNICATION Date : 07 June 2018
PROSEDUR: KOMUNIKASI K3L Page : 6 of 7

- This meeting was held before the crew go to the - Pertemuan ini diselenggarakan sebelum kru
site. berangkat ke lokasi.
- HSE officer delivered a few things about HSE. - Petugas K3L menyampaikan beberapa hal
mengenai K3L.
- The crew on duty can be submit questions - Kru yang bertugas boleh menyampaikan
concerning the application of HSE on site. pertanyaan berkaitan dengan penerapan K3L di
lokasi.
- Participants: HSE officer, employees who - Peserta: petugas K3L, karyawan yang bertugas ke
assigned to the site. lokasi.
- Frequency: before crew went to the site. - Frekuensi: sebelum kru berangkat ke lokasi.
d. Weekly safety meeting d. Weekly safety meeting
- This meeting is aimed to discuss of HSE - Pertemuan ini ditujukan untuk membahas
performance. perkembangan kinerja K3L.
- HSE officer delivered weekly HSE - Petugas K3L menyampaikan pelaksanaan K3L
implementation to the President mingguan kepada Presiden Direktur/wakilnya.
Director/representative.
- Participants: President Director/representative, - Peserta: presiden direktur/wakil, petugas K3L,
Operation Manager, Crew Coordinator, manajer operasi, koordinator kru,
Bussiness Development. pengembangan usaha.
- Frequency: once a week. - Frekuensi: 1 (satu) minggu sekali.
e. HSE meeting with subcontractor e. Pertemuan K3L dengan subkontraktor
- This meeting is aimed to discuss the potential - Pertemuan ini ditujukan untuk membahas
hazards of the activity that will carried out, and potensi bahaya kegiatan yang akan
HSE regulations which applicable in PT. Serv Asia dilaksanakan, serta peraturan K3L yang berlaku
Indonesia. di PT. Asia Serv Indonesia.
- Participants: HSE officer, subcontractor - Peserta: Petugas K3L, wakil dari subkontraktor.
representative.
- Frequency: if there is a job related to - Frekuensi: bila ada pekerjaan berkaitan dengan
subcontractors. subkontraktor.

7. DOCUMENTATION 7. DOKUMENTASI
All records related to HSE communication kept Semua rekaman yang berkaitan dengan
for 5 years. komunikasi K3L disimpan selama 5 tahun.

8. RELATED DOCUMENT 8. DOKUMEN TERKAIT

AS-M-HSE-01: HSE Manual AS-M-HSE-01: Manual K3L

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disclosed without prior written permission from PT Asia Serv Indonesia
 Document No. : AS-P-HSE-05
Revision No. : 01
PROCEDURE: HSE COMMUNICATION Date : 07 June 2018
PROSEDUR: KOMUNIKASI K3L Page : 7 of 7

AS-FI-HSE-04: Safety Talk Attendance List Form AS-FI-HSE-04: Formulir Daftar Hadir Safety Talk
AS-FI-HSE-05: Toolbox Talk Form AS-FI-HSE-05: Formulir Tool Box Talk
AS-FI-HSE-06: Pre/Post Job Safety Meeting Form AS-FI-HSE-06: Formulir Pre/Post Job Safety
AS-FI-HSE-07: Subcontractor HSE Meeting Form Meeting
AS-FI-HSE-08: HSE Induction Brochure for AS-FI-HSE-07: Formulir Pertemuan K3L untuk
Workshop Visitor Subkontraktor
AS-FI-HSE-08: Brosur Induksi K3L untuk
Pengunjung Workshop.

9. ATTACHMENT 9. LAMPIRAN
9.1 Process Flow 9.1 Arus Proses
RESPONSIBILITY PROCESS FLOW RELATED DOCUMENT/RECORD
TANGGUNG JAWAB ARUS PROSES DOKUMEN/CATATAN TERKAIT

Start
Mulai

HSE Officer Arrange HSE communication program

Petugas K3L Penyusunan program komunikasi K3L

HSE Manager Approval of HSE communication program

Manajer K3L Persetujuan program komunikasi K3L

HSE Officer, related

employee Implementation of HSE communication program AS-P-HSE-05: HSE
Petugas K3, karyawan Pelaksanaan program komunikasi K3L Communication
terkait

End
Selesai

This document contains proprietary information belonging to PT Asia Serv Indonesia and must not be wholly or partially reproduced nor
disclosed without prior written permission from PT Asia Serv Indonesia