BWSI GROUP OF COMPANIES PROJECT MONITORING SHEET FOR PIPELAYING
Seq
Activity Responsible Person Attachments/ Forms Signatories Duration(Days)
No.
1 Capex Proposal AM/BM Job Order/ Business Plan AM/BM 1
2 Actual Measurement BE 3
Hydraulic Analysis( if necessary) BE Hydraulic Simulation Recommendation BE/ VP for Engineering
3 Capex Estimation BE Drawing & Estimate BE/Purchasing/BM 3
4 Capex Estimates Review PMDM SOP/ BOM/ Network Map PMDM 2
5 Capex Estimates Approval PMDM SOP/ BOM/ Network Map PMDM 1
6 Capex Proposal Preparation BM SOP/ BOM/ Network Map BM 2
7 Capex Proposal Review
7.1 Area Manager AM Capex Proposal AM 1
7.2 EA to the SVP EA to the SVP Capex Proposal EA to the SVP 1
8 Capex Proposal Approval
8.1 up to PhP 500,000 SVP Capex Proposal SVP 7
8.2 PhP 501,000-PhP 6,000,000 PRES Capex Proposal PRES 7
8.3 more than PhP 6,000,000 BOD Capex Proposal BOD 7
9 Preparation of Capex Approval Transmittal Memo EA to the SVP Approved Capex SVP 1
10 Receipt of Capex Approval Transmittal Memo BE/BM/PMDM Approved Capex 1
MRS Form / Purchase Requisition
11 Preparation of MRS and/or PR BE Form/ Approved CAPEX (Transmittal BE/BM/Warehouseman/AM 1
Memo)/BOM
12 Permit Acquisition
Signed & Sealed Drawing Plans & Barangay Captain/ Municipal
Barangay & Municipal BE
Estimates/Letter Engineer
7
Signed & Sealed Drawing Plans &
Provincial BE
Estimates/Letter
Provincial Engineer 14
Signed & Sealed Drawing Plans &
DPWH BE
Estimates/Letter
DPWH Engineer 30
13 Purchasing and Delivery of Mat'ls to Branch
PVC Pipes Purchasing Dept 30
Fittings and Materials Purchasing Dept/ Central Warehouse 45
14 Awarding of Contract SVP/PMDM
12.1 up to PhP 500,000 MD
12.2 more than PhP 500,000 MD
*Mechanics in awarding of contract
Ma’am MTMP and CMS will choose projects that will be
14.1 VP for Operation/ EA to the SVP 1
awarded to FUSECON Inc.( Effective June 1, 2018)
Ma’am MTMP and CMS will choose projects that will be
14.2 awarded to Construction for Pipelaying Projects VP for Operation/ EA to the SVP 1
Department.
Ma’am MTMP and CMS will assign projects for frequent
14.3 VP for Operation/ EA to the SVP 1
or regular contractor. ( Effective June 1, 2018)
For the remaining projects, it will be subjected for bidding VP for Operation/ EA to the SVP/ Bid Forms/ Quotations by the
14.4 PMDM Contractors
14
or negotiation with the accredited contractors.
15 Preparation of Contract, NOA PMDM NOA & Contract agreement 1
16 Contract, NOA Signing SVP/ PMDM NOA & Contract agreement SVP / PMDM / Contractor 1
17 Preparation of Advance Payment Billing
*For New/Infrequent Contractor (Provisions for Contract agreement/ Billing Documents/
Advance Payment Guarantee Bond/
17.1 submission of bonds are needed upon releasing the PMDM
Performance Bond/ Contractor's All Risk
1
Advance Payment) Insurance
*For Regular/Frequent Contractor (No provisions for
17.2 submission of bonds needed upon releasing the Advance PMDM Contract agreement/ Billing Documents 1
Payment)
BE/Branch
18 Project Stakeout Representative/PMDM/Contractor/AM
1
BE/Branch
19 Preconstruction Meeting Representative/PMDM/Contractor/AM
1
20 Preparation and Issuance of NTP PMDM NTP PMDM/ Contractor 1
15.1 up to PhP 500,000 PMD
15.2 more than PhP 500,000 PMD
* The start of project will be based on date of issuance of
20.1 BE/Contractor
NTP or upon the realease of advance payment.
21 Mobilization of Contractor (from receipt of NTP) Contractor 1
22 Construction Stage BE/Contractor
BE/OS/BM/ Assigned
OS/Assigned Plumber Daily Accomplishment Report (DAR) Plumber/ Contractor
Representative
BE/OS/BM/ Assigned
BE/OS/BM/ Assigned Plumber Site Inspection Checklist Plumber/ Contractor
22.1 Project monitoring/ documentation/ inspection Representative
BE/PMDM/Contractor's
BE Field Advisory Notice
Representative
BE/Contractor
BE Hydro Test Form
Representative/BM/PMDM
DAR OS/BM/ Contractor's Rep
22.2 Preparation of Progress billing BE Hydro Test Form BE/Contractor's Rep. 2 days after inspection
Billing forms & Docs BM/AM/Accounting
23 Project Close Out Guidelines
23.1 Punch-listing PMDM/Contractor/BE Punchlist form BE/PMDM/ Contractor 1 To be conducted two days after project completion
23.2 Rectification of Punch List Contractor Punchlist form BE/PMDM./ Contractor 3 Contractor to start one day after the punch-listing
23.3 Final Inspection PMDM/BE/ BM/ OS/Contractor Final Inspection Report BE/PMDM/ Contractor 1
23.4 Final Quantification PMDM/Contractor/BE Final Quantification BM/BE 1 To be conducted one day after punch-list rectification is completed
23.5 Materials Inventory BE/Contractor/ Warehouseman/ BA Materials Inventory form Warehouseman/BM/ BE 1 To be conducted one day after final quantification is completed
23.6 Turnover of Unused Materials Contractor/ Warehouseman MRW Contractor/ Warehouseman 1 To be conducted one day after materials inventory is completed
DAR
Hydro Form
24 Preparation of Final Billing BE
Billing Forms & Docs
BE/PMDM /Accounting 3
Certificate of Completion
To be submitted 15 days after turn-over of unused materials by the contractor to
25 Submission of Actual Capex Expenditures Report to PLO BE/BA Schedule of Materials and Labor BM/BA 1
branch office is completed
Billing Forms & Docs
Certificate of Final Acceptance (*if the
project has already lapsed for 1 year
26 Preparation of Retention Billing BE upon project completion) BE/PMDM 2
Letter of Work Guarantee (*if the project
has not yet lapsed for 1 year upon
project completion)
27 Submission of As-built Drawings Contractor As-Built Plans BE/PMDM To be submitted 30 days after project completion
NO. ACTIVITIES/PERSON RESPONSIBLE
1 PRE-CONSTRUCTION MEETING
2 PROJECT STAKE-OUT
BRANCH ENGINEER (B.E)
BRANCH MANAGER (BM)
PROJECT
3 INSPECTION/MONITORING
OPERATIONS SUPERVISOR (O.S)
PLUMBER (*ASSIGNED BY B.M OR O.S IN
THE ABSENCE OF B.M/O.S/B.E)
4 BIDDING
5 NEGOTIATED CONTRACT
6 EXCAVATION/BACKFILLING
7 PIPELAYING
8 PIPE FITTING
9 HYDROTESTING
10 RESTORATION
FUSECON
ACCREDITED CONTRACTORS
