Immaculate Conception Academy of Guagua Pampanga

Sto. Niño, Guagua, Pampanga

STUDENT HANDBOOK

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ACKNOWLEDGEMENT

This revised copy of the Immaculate Conception Academy of Guagua

Pampanga Student Manual and Handbook is a concrete output of the shared
efforts of the Faculty and Staff who helped in creating and completing it. With
their creative minds and humble hearts, we were able to produce this revised
edition of the student handbook.

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 TABLE OF CONTENTS

ACKNOWLEDGEMENT………………………………………………………………………………………………..
TABLE OF CONTENTS………………………………………………………………………………………………….
FOREWORD…………………………………………………………………………………………………………….
THE SCHOOL’S OFFICIAL SEAL……………………………………………………………………………………...
BRIEF HISTORY………………………………………………………………………………………………………….
PHILOSOPHY, VISION, MISSION…………………………………………………………………………………….
MISSION…………………………………………………………………………………………………………………
GENERAL OBJECTIVES, CORE VALUES..……………………………………………….…………………………...
PART I. ADMISSION AND ENROLLMENT
I. ADMISSION POLICIES………………………………………………………………….……………….
II. CREDENTIAL FOR ADMISSION……………………………………………………………………….
III. STUDENTS’ FEES………………………………………………………………………..……………….

PART II. ACADEMIC REGULATIONS

I. ACADEMIC YEAR……………………………………………………………………………………….
II. CLASS HOURS…………………………………………………………………………………………..
III. ACADEMIC LOAD……………………………………………………………………….……………
IV. RELIGIOUS EDUCATION………………………………………………………………...……………
V. EXAMINATIONS…………………………………………………………………………….................
VI. GRADING SYSTEM…………………………………………………………………………………….
VII. RELEASE OF CREDENTIALS………………………………………………………….……………….
VIII. POLICY GUIDELINES ON AWARDS AND RECOGNITION………..……………….…………….
PART III. STUDENT ACTIVITY PROGRAM
I. EXTRA AND CO CURRICULAR ACTIVITIES…………………………………………………………..
II. STANDARD OPERATIONAL PROCEDURES………………………………..…………………………
III. ACTIVITIES OF THE WHOLE SCHOOL……………………………………………….……………….

PART IV. CODE OF CONDUCT

I. INTRODUCTION…………………………………………………………………..……………………...
II. CONDUCT IN THE CLASSROOM……………………………………………………………………...
III. CONDUCT IN THE SCHOOL…………………………………………………….…………………….
IV. CONDUCT OUTSIDE OF THE SCHOOL………………………………………………..…………….
V. FORMS OF DISCIPLINARY ACTIONS…………………………………………..…………………….
VI. SPECIFIC MISBEHAVIOR/MISDEMEANOR…………………………………………………………

PART V. GENERAL SERVICES

I. SPIRITUAL SERVICES…………………………………………………………………………………….
II. LIBRARY SERVICES…………………………………………………………………………………….
III. GUIDANCE AND COUNSELING…………………………………………………………………….
IV. HEALTH SERVICES…………………………………………………………………………………….
V. CANTEEN SERVICES…………………………………………………………..………………………
VI. MAINTENANCE SERVICES……………………………………………………………….................
VII. SECURITY SERVICES………………………………………………………………………………… .
VIII. FACILITIES SERVICES………………………………………………………….…………………….
IX. COMMUNITY SERVICE……………………………………………………………………………….

BIBLIOGRAPHY………………………………………………………………………………………………………..

GUIDE FOR SCHOOL’S MORNING ASSEMBLY………………………………………………………..…………..

ATTRIBUTES OF A GENUINE IMMACON…………………………………………………………………..………..

PRAYER BEFORE AND AFTER CLASS…………………………………………………………………….………….

AGREEMENT OF STUDENT WITH IMMACULATE CONCEPTION ACADEMY…………………………..……….

AGREEMENT BETWEEN PARENTS/GUARDIANS AND ICA……………………………………….……………….

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FOREWORD

This Student’s Handbook is intended as a guide for all students of Immaculate

Conception Academy of Guagua Pampanga. It contains the Philosophy,
Vision/Mission/Core Values, policies, regulations, rights and privileges, practices
and information about the institution which every student should acquaint with.
Ignorance of the school policies, rules and regulations and any stipulation made
therein excuses no one from their observance or the penalty charged for their
violation.

In case of conflict between the school policies, rules and regulations and the
DepEd Manual of Regulations for Private Schools, the latter shall prevail.

THE ICA STUDENT HANDBOOK

Name _______________________________________________________________________________

Grade_________________________________ Section ______________________________________

Address ______________________________________________________________________________

Parents:

Mother ______________________________________________________________________________

Father _______________________________________________________________________________

Guardian ____________________________________________________________________________

Tel. No. _______________________________ Mobile No. ____________________________________

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THE SCHOOL’S OFFICIAL SEAL

Basically, the logo is made up of a blue-outer layer where the name of the
school is written. The inner circle with white color contains the olive leaves, white
rose, twelve golden stars and the symbolic letters, “AM”. A blue scroll is inscribed
below the logo engraved with the school’s theme, “Becoming Like Christ”.

The OLIVE LEAVES represent knowledge, wisdom, peace and goodwill. An

Immacon seeks for knowledge and wisdom to spread peace throughout the
world.

The WHITE ROSE symbolizes purity, innocence, simplicity and spirituality. Every
Immacon has a mind and heart which contains nothing but purity and simplicity.
Having these could result into a deep spirituality through praising God and
serving fellowmen wholeheartedly.

The TWELVE GOLDEN STARS represent the 12 stars found on the crown of the
Blessed Virgin Mary, they also represent the 12 tribes of Israel and the 12 apostles
of Jesus. An Immacon is considered a humble servant of God.

The symbols for “ Ave Maria” or AM signifies that our Blessed Virgin Mary is our
guide in every little good thing that we do here on earth. Every Immacon always
pray to Jesus, Mary and Joseph to become closer to God.

BRIEF HISTORY
In 1982, Immaculate Child Study Center was established to provide Catholic
Christian education to the children in Guagua and nearby towns. Very reverend
Monsignor Gregorio Torres was the founder of the said learning community which
offers Preschool education. The campus was located beside the Immaculate
Conception Parish Church. It is a Catholic educational institution which belongs
to the Archdiocese of San Fernando, Pampanga. It is a member of the
Association of the Archdiocesan Schools of Pampanga (AASP) and Catholic
Educational Association of the Philippines (CEAP).

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In 1990, the elementary level was granted government recognition and
renamed as Immaculate Conception Parochial School (ICPS). In 1991, the
original building was expanded to be able to serve its clientele better. In 2001,
the school was renamed Immaculate Conception School of the Archdiocese of
Pampanga, Inc. (ICSAPI). In 2003, the three-storey building of ICSAPI was
constructed.

On June 5, 2006, the First and Second Year Level in High School Department
were opened. At the last quarter of 2006, the fourth floor of the High School
building was constructed. In 2011, the high school level was granted government
recognition and in the same year, it was renamed Immaculate Conception
Academy of Guagua Pampanga (ICAGP).

At present, Immaculate Conception Academy of Guagua Pampanga is one of

the archdiocesan schools in Pampanga which gearing towards the
transformation of the youth, creating a community of faithful and God-fearing
and promotion of social concern and giving what is due to God’s highest form of
creation – the Human Being. ICA continues to soar high in greater heights
through quality Catholic Education.

Philosophy of Education
Catholic Education is Formation, Mediation and Transformation.

Vision
Immaculate Conception Academy of Guagua Pampanga is a Catholic
Archdiocesan Educational community centered in the person and message of
Jesus Christ, animated by gospel values and guided by Church teachings and
practices.

Mission
To adopt and implement the Philippine Catholic Schools Standards

Core Values
Faith: Worship, Mercy, Compassion
Service: Charity, Solidarity, Humility
Excellence: Truth, Wisdom, Authenticity, Hope

Part I. ADMISSION AND ENROLLMENT

I. Admission Policies

1. Students of any nationality, religious belief and political affiliation are

welcomed to ICA in accordance with the Philippine Constitution and with the
philosophy, vision, mission and core values of the school. The school, however,

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reserves the right, at any time, to refuse admission or readmission under certain
conditions. A student’s application for admission will be given due course by the
school when it meets all the academic requirements and regulations, possesses
all the qualifications and none of the disqualifications prescribed by the school,
the Department of Education, and the laws as provided for in the ICA Student
Manual.

2. An enrollee is admitted to ICA after a process of screening, which includes

written examination for sectioning purposes, a personal interview and an
evaluation of his/her academic grades in the school he/she previously attended.

3. Any student is considered admitted when his/her permanent enrollment form is

duly signed by the principal, his/her representative and validated by the
enrolling officer.

4. The school may refuse admission of the following:

a) those who could not present the pertinent credentials;
b) those who failed in 3 or more subjects in the previous school years;
c) those found by the investigating committee guilty of immorality or grave
misconduct;
d) those who had discontinued their studies in another school because of
academic failures;
e) those who are notoriously undesirable as determined by the committee of
admission;
f) those currently serving suspension terms;
g) those known to be users/pushers of prohibited drugs;
h) those who failed in one or two subjects and have failed to take summer
classes;
i) those convicted by any criminal offense even during the pendency of an
appeal;
j) those who have back accounts; and
k) other similar circumstances of the same nature.

5. The last day of enrollment shall be four (4) weeks counted from the first day of
classes.

II. Credential for Admission

1. For Enrollee and Transferees
a. Form 138 or Report Card
b. Photocopy of PSA- authenticated Birth Certificate
c. Photocopy of Baptismal Certificate for Catholics

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d. Certificate of Good Moral Character

2. Admission of Foreign Students

a. Photocopy of Alien Certificate of registration (ACR) to be verified against the
original and signed by the officer from the Foreign Students Division and the
Department of Education.
b. Approved Study Permit from the Foreign Students Division and the Department
of Education, evaluation papers inclusive.

3. Re-admission of Old Students

a. The students must not have second failure in the same subject area;
b. The student must not have repeated two curriculum years.

4. For Non- Catholics

a. Immaculate Conception Academy of Guagua Pampanga is a Catholic
school. It is required for all students to attend CLE classes, spiritual activities and
services undertaken by the school.

III. STUDENTS’ FEES

1. The school’s enrollment form gives the following information: tuition fees,
miscellaneous fees, other fees and schedule of payment.

2. Refunds of paid or unpaid fees will be made according of the following

memorandum from the Department of Education. “When a student enrolls in
private school, it is understood that he is enrolling for the whole term. However, if
the transfer or leave is due to valid and justifiable reasons, the student should be
charged tuition fees up to and including the last month of attendance.”

3. Students dropping from school are obliged to file a drop slip which is duly
signed by the principal, Subject Teachers, Class Advisers, Prefect of Discipline,
Bookstore manager and the Finance Officer. The date in the DepEd Form 1
(Class Register) as certified by the Class Adviser shall be considered as the date
the student drops out.

4. Students withdrawing enrollment before the start of classes is charged of the

registration fees.

5. Students dropping from school after one week of classes shall be charged full
payment of registration fee and miscellaneous fee, while those dropping after
the second or fourth week of classes shall be charged of the tuition fees over

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and above the registration and miscellaneous fees determined by the Finance
Officer.

6. Students dropping from the school after the first grading period shall be
charged full payment of miscellaneous fees, registration fees and a percentage
of the total tuition fees, which will be determined by the Finance Officer.

7. Re-issuance of report card, ID card, Diploma and the like can be obtained
from the Registrar’s Office. Such re-issuance is granted upon presentation of an
affidavit of loss duly notarized and the receipt of payment.

8. Request for certification and Transcript of Records can be obtained from the
Registrar’s office upon payment of a certain amount.

9. Fees & Refunds

a. Fees. Tuition fees and other fees are prescribed by the school with the
approval of DepEd. Every student may either pay fees in cash or
installment basis. While PTA Approved fees are approved by the MPTA
officers.
b. Refunds.
A refund of 75% of total fees paid may be done (2) two to (3) three days
after registration;
After (5) five working days, only 50% of the paid fees may be refunded;
However, (2) two weeks after enrollment, NO REFUND MAY BE MADE.

Part II. ACADEMIC REGULATIONS

I. Academic Year
1. The school year usually starts in June and ends up in March. The number of
school days prescribed by DepEd should be followed by the school.

2. The Flag ceremony starts at 7:15 AM on a Monday for Junior High School
students and Friday for Preschool and Grade School students. Senior High School
students are having their assembly every Monday at 8:00 AM. Class Hours for
Kinder, Grade School and Junior High School starts at 7:30 AM while for SHS, it
starts at 8:20 AM.

3. A student has the responsibility to be present at all times as scheduled.

4. A student coming late in class is required to get an excuse slip duly signed by
the Registrar or Principal or his/her representative.

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5. Students who are absent the previous day are required to present an excuse
slip written by the parent or guardian and duly signed by the Registrar or the
Principal or his/her representative.

6. Letters will be sent by the Class Advisers to parents or guardians of students

who have incurred three (3) or more continuous absences and who are
habitually cutting classes. The above mentioned parents or guardians are
required to attend a case conference with the Principal or his/her representative
regarding their children’s behavior. Failure to do so bars the student from
attending classes.

7. Students who incurred 20 percent absences out of the total number of school
days will be automatically dropped/ be given a failing grade.

8. A student who has been absent from classes due to serious illness is required to
present a certification from the attending physician.

9. A student who is suffering from serious sickness, while in the school campus
shall be sent to the clinic for immediate medical attention. He/she may be sent
home upon the Principal’s approval or his/her representatives with the assistance
of parents/relatives who will be called to fetch their child.

10. The option to suspend classes in case of emergency and/or similar events is
the right and prerogative of the ICA School Director or the Principal.

III. Academic Load

1. Except for irregular students, all students follow a regular loading as prescribed
by DepEd.

2. Irregular students carry an overload of one (1) subject only. However, under
special cases, a student can carry an overload of two (2) units provided there is
an approval from DepEd.

3. Students who fail in one (1) or more subjects have to take summer classes in
order to cover up their deficiencies. Otherwise, the school may exercise the right
not to admit such students.

4. Students who have failing marks and wish to study during a summer term in
another school should obtain a Permit to Study from the Principal.

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IV. Religious Education

(Adopted from the Christian Formation Manual produced by the National

Christian Formation Commission series of 2015)

Religious education constitutes an important aspect of the Catholic school’s

participation in the evangelizing mission of the Church. For this reason, the
Church is tasked to establish the authentic contents of Catholic religious
education in schools. This will guarantee that the education presented is
authentic. In determining the contents of religious instruction, the following
guidelines enshrined in The National Catechetical Directory for the Philippines
prove to be very useful.

1. Content of Religious Instruction (n. 213)

a. The basic content of religious instruction must include:

• What we believe as Christians, which concretely refers to the Doctrinal

truths: creed, teachings;
• How we freely act which concretely refers to witness: commandments
and the beatitudes; and
• Why and how we pray which concretely refers to worship: liturgy,
sacraments.

b. The basic content of religious instruction should achieve the following

objectives:

• Promoting knowledge of the faith;

• Moral formation;
• Engendering vibrant prayer life;
• Fostering community life; and
• Initiating the students to missionary life.

c. The basic content of religious instruction should comply with the following
guidelines (nn. 219-228):

• Centered on the person of Jesus Christ, the Incarnate Word of God;

• The internal structure of catechetical presentation must always be
through Christ to the Father in the Holy Spirit (Trinitarian Christocentricity);
• Ecclesial nature of the Gospel message;
• Proclaiming the Faith must always be within the context of the history of
salvation and based on the Biblical narrative of the wonderful deeds of
God;
• Meaningful to the human person and inculturated; and
• Organic, hierarchically ordered presentation.

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V. Examinations

1. Examination schedule is posted in advance on the bulletin board. There are 4

(four) official tests: Four (4) monthly exams, First Grading, Second Grading, Third
Grading and Finals.

2. No student is allowed to take any office test without presenting his/her

admission slip duly signed by the Finance Officer or any assigned Business Office
Personnel.

3. Students who fail to take a periodical test for reason of illness or for any valid
reason may take a special test not later than three (3) days after the date of the
official examination. After three (3) days, the subject teacher shall have the
option to administer or not to administer a special test. However, in case of
illnesses requiring a long period of recuperation, due consideration shall be given
after a lapse of three (3) days. Similar consideration shall be given to the students
who are sent by the school for a seminar, an academic or athletic meet and the
like.

4. Clearance – Final Examinations. For the Final Exam, the student shall have
procured all signatures of his/her teachers to be included in his/her clearance.
No student shall be allowed to take the Finals if he/she is not completely cleared
from all his/her obligations.

5. Students should observe utmost honesty and propriety during examinations. As

a general policy: students who are caught cheating during quizzes, periodical
tests automatically get a grade of 70% or the lowest percentage prescribed by
DepEd.

VI. Grading System

In line with the DepEd Order No. 8 series of 2015, Policy Guidelines on Classroom
Assessment, the K to 12 Basic Education Program uses a standards- and
competency-based grading system. These are found in the curriculum guides. All
grades will be based on the weighted raw core of the learner’s summative
assessments. The minimum grade needed to pass a specific learning area is 60,
which is transmuted to 75 in the report card.

1. How is the learner progress recorded and computed?

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1.1. For Kindergarten
Guidelines specific to the assessment of Kindergarten learners will be
issued in a different memorandum or order. However, for Kindergarten,
checklists and anecdotal records are issued instead of numerical grades.
These are based on learning standards found in the Kindergarten
curriculum guide. It is important for teachers to keep a portfolio, which is a
record or compilation of the learner’s output, such as writing samples,
accomplished activity sheets, and artwork. The portfolio can provide
concrete evidence of how much or how well the learner is able to
accomplish the skills and competencies. Through checklists, the learner
will be able to indicate whether or not the child is able to demonstrate
knowledge and/or perform the tasks expected of Kindergarten learners.
Through anecdotal records or narrative reports, teachers will be able to
describe learners’ behavior, attitude, and effort in school work.

1.2 For Grades 1 to 12

In a grading period, there is one Quarterly Assessment but there should be
instances for students to produce Written Work and to demonstrate what
they know and can do through Performance Tasks. There is no required
number of Written Work and Performance Tasks, but these must be spread
out over the quarter and used to assess learner’s skills after each unit has
been taught.

2. Steps in Computing for the Final Grades

Step 1: Grades from all student work are added up. This results in the total
score for each component, namely Written Work, Performance Tasks, and
Quarterly Assessment. Raw scores from each component have to be
converted to a Percentage Score. This is to ensure that values are parallel
to each other.

Step 2: The sum for each component is converted to the Percentage

Score. To compute the Percentage Score (PS), divide the raw score by
the highest possible score then multiply the quotient by 100%. This is shown
below:

PERCENTAGE SCORE (PS) = Learner’s total raw score x 100 %

Highest possible score

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 Step 3: Percentage Scores are then converted to Weighted Scores to
show the importance of each component in promoting learning in the
different subjects.

To do this, the Percentage Score is multiplied by the weight of the

component found in Table 4 for Grades 1 to 10 and Table 5 for Senior High
School. This Product is known as the Weighted Score (WS).

WEIGHTED SCORE (WS) =PERCENTAGE SCORE X WEIGHT OF COMPONENT

Weight of the Components for Grades 1 – 10

Components Languages AP CLE Science Math MAPEH HELE/TLE

/ICT

1 to 10 Written Work
30 % 40% 20%
Performance
Tasks 50% 40% 60%
Quarterly
Assessment 20% 20% 20%

The grading system for Senior High School (SHS) follows a different set of weights
for each component. Table 5 presents the weights for the core and track
subjects.

Weight of the Components for SHS (Grade 11 and 12)

Core Academic Track Technical-Vocational

Subjects and Livelihood (TVL)/
Sports/Arts and Design
Track
All other Work All other Work
Immersion/
subjects Immersion/ subjects
Research/
Research Exhibit/
11 Business Performance
to Enterprise
12 Simulation/
Exhibit
Performance
Written Work 25% 25% 35% 20%

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 Performance 50% 45% 40% 60%
Tasks
Quarterly 25% 30% 25% 20%
Assessment

Step 4: The sum of Weighted Scores in each component is the Initial Grade. This
Initial Grade will be transmuted using the given transmutation table.

Step 5: The Quarterly Grade for each learning area is written in the report card of
the student.

3. How are grades computed at the end of the school year?

For Kindergarten
There are no numerical grades in Kindergarten. However, numerical grade are
used for academic recognition purposes. Descriptions of the learners’ progress in
the various learning areas are represented using checklists and student portfolios.
These are presented to the parents at the end of each quarter for discussion.

For Grades 1 - 10
The average of the Quarterly Grades (QG) produces the Final Grade.

Final Grade = 1st quarter grade + 2nd quarter grade + 3rd quarter grade + 4thquarter grade
by Learning 4
Area

The General Average is computed by dividing the sum of all final grades by the
total number of learning areas. Each learning area has equal weight.

General Average = ___Sum of Final Grades of All Learning Areas___

Total number of Learning Areas in a Grade Level

The Final Grade in each learning area and the General Average are reported as
whole numbers. Table 8 shows an example of the Final Grades of the different
learning areas and General Average of a Grade 4 student.

Table 8. Final Grades and General Average

Learning Areas Quarter

1 2 3 4 Final
Grade
Filipino 80 89 86 84 85

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English 89 90 92 87 90
Mathematics 82 85 83 83 83
Science 86 87 85 84 86
AralingPanlipunan 90 92 91 89 91
Christian Living 89 93 90 88 90
Education
HELE/TLE 80 81 84 79 81
MAPEH 85 86 85 84 85
General Average 86

For Grades 11 and 12

The two quarters determine the Final Grade in a semester. Table 9 shows an
example in Grade 11, second semester for the Accounting, Business and
Management (ABM) strand.

Second
Subjects Quarter Semester
Final
Grade
3 4
Core Subjects
Reading and Writing Skills 80 83 82
Pagbasa at pagsusuri ng Iba’tIbang Teksto 86 85 86
tungo sa Pananaliksik
Statistics and Probability 82 87 85
Physical Science 88 87 88
Physical Education and Health 90 88 89
Applied and Specialized Subjects
Empowerment Technologies: ICT for 80 83 82
Professional Tracks
Business Math 87 86 87
Organization and Management 85 81 83
Fundamentals of Accounting, Business and 85 81 83
Management 1
General Average 85

4. How is the learner’s progress reported?

The summary of learner progress is shown quarterly to parents and guardians
through a parent-teacher conference, in which the report card is discussed. The
grading scale, with its corresponding descriptors, is in Table 10. Remarks are
given at the end of the grade level.

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Table 10. Descriptors, Grading Scale, and Remarks

DESCRIPTOR GRADING SCALE REMARKS

Outstanding 90-100 Passed
Very Satisfactory 85-89 Passed
Satisfactory 80-84 Passed
Fairly Satisfactory 75-79 Passed
Did Not Meet Below 75 Failed
Expectations

VII. Release of Credentials

1. Appropriate application forms are provided for the issuance of school

credentials listed below, and no release of the same shall be effected by the
Principal’s Office without the clearance form signed by the Class Adviser,
Registrar, Prefect of Discipline, Finance Officer and the Principal.
a) Transfer credentials such as Transcript of Records (Form 137 – A)
b) Certified true copy of Academic records
c) Diploma or Certificate
d) Certificate of Good Moral Character

2. A transfer credential is issued only once. If it is lost or misplaced, the student

concerned will be required to present an affidavit, duly notarized, stating among
others that said credentials were lost or misplaced and that they have never
been used for enrollment in another school.

VIII. Guidelines on Awards and Recognition for the K to 12 Basic Education

Program

In line with the DepEd Order No. 36, series of 2016, Policy guidelines on Awards
and Recognition for the K to 12 Basic Education Program which articulates the
recognition given to learners who have shown exemplary performance in
specific areas of their school life. These guidelines are anchored in the Classroom
Assessment for the K to 12 Basic Education Program (DepEd Order No. 8, s.2015)
which supports learners’ holistic development in order for them to become
effective lifelong learners with 21st century skills. This policy aims to give all
learners equal opportunity to excel in relation to the standard set by the
curriculum and focus on their own performance rather than to compete with
one another. It recognizes that all students have their unique strengths that need
to be identified, strengthened, and publicly acknowledged.

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1. What awards do we give?

Classroom Awards are recognition given to learners in each class or section. A

simple recognition may be given per quarter, semester, or at the end of the
school year. Awardees are given merit by the adviser and/or other subject
teachers in recognition of the learners’ outstanding performance in class.

Grade-level Awards are given to qualified learners for every grade level at the
end of the school year. Candidates for the awards are deliberated by the
Awards Committee (AC) if they have met the given criteria.

Special Recognition is given by the school to the learners who have represented
and/or won in competitions at the district, division, regional, national, or
international levels. This is to publicly affirm learners who have brought honor to
the school.

A. Classroom Awards

1. Performance Awards for Kindergarten

Learners in Kindergarten should be recognized for their most evident and most
prominent abilities. They can also be recognized for showing significant
improvement in a specific area (e.g., from having poor fine-motor skills to being
able to draw or write well). Since kindergarten learners have no numerical
grades, teachers are advised to recognize outstanding achievement of learners
based on the different domains and/or learning competencies of the
kindergarten curriculum at the end of every quarter.

Since all learners must be given equal opportunity to excel and demonstrate
their strengths, an award may be given to more than one learner. Teachers can
choose from the domains and skills listed in Appendix 1. They have the option to
provide creative or unique titles for each award appropriate to their context and
community (e.g., in mother tongue).

2. Conduct Awards

These awards are given to learners who have been observed to consistently
demonstrate the H.E.A.R.T. Core Values (Honesty, Excellence, Accountability,
Respect and Teamwork)

2.1. Character Traits for Kindergarten to Grade 3

These awards are given to younger learners to affirm their positive traits and
attitudes or to recognize significant improvement in their behavior. Teachers can

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choose from, but are not limited to, the character traits listed in Appendix 2. They
also have the option to provide creative or unique titles for each award
appropriate to their context and community.

2.2. Conduct Awards for Grades 4 to 12

Conduct Awards for grades 4 to 12 in each class will be given at the end of
the school year. This will be based on the evaluation of the adviser and subject
teachers, using the guidelines stipulated in Section VI of DepEd Order No. 8, s.
2015. Awardees must have consistently and dutifully carried out the core
values of the Department as indicated in the report card. They must have
obtained a rating of at least 75% “Always Observed” (AO) at the end of the
school year (with at least 21 out of 28 AO rating in the report card). They also
must have not been sanctioned with offenses punishable by suspension or
higher sanction within the school year according to the Department’s service
manual and child protection policies.

3. Academic Excellence Award

The Award for Academic Excellence within the quarter is given to learners
from grades 1 to 12 who have attained an average of at least 90 and passed
all learning areas.

The Average Grade per Quarter is reported as a whole number following

DepEd Order No. 8, s. 2015.

Table 1 shows the specific Academic Excellence Award given to learners who
meet the following cut-off grades.

Table 1. Academic Excellence Award

Academic Excellence Award Average Grade per Quarter

1. With Highest Honors/May Pinakamataas

98–100
na Karangalan
2. With High Honors/May Mataas na
95–97
Karangalan
3. With Honors/May Karangalan 90–94

4. Recognition for Perfect Attendance

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This award is given at the end of every quarter to encourage learners to
attend and actively participate in class. Perfect attendance means that a
learner must be present in all of his/her classes, and must have no absences for
the entire quarter. Learners who are representing the school for various
purposes (e.g., in-school or off-campus activities) may also qualify for this
award.

B. Grade-level Awards

1. Academic Excellence Award

At the end of the school year, the Academic Excellence Award is given to
learners from grades 1 to 12 who have attained a General Average of at least
90 and a passing Final Grade in all learning areas.

The General Average is reported as a whole number following DepEd Order

No. 8, s. 2015.

The class advisers will give to the AC the list of qualified learners to be
awarded during a school ceremony. Refer to Table 2 for the Academic
Excellence Award at the end of the school year.

Table 2. Academic Excellence Award

Academic Excellence Award General Average

1. With Highest Honors/May Pinakamataas

98–100
na Karangalan
2. With High Honors/May Mataas na
95–97
Karangalan
3. With Honors/May Karangalan 90–94

2. Leadership Award

The leadership award is given to learners in grades 6, 10, and 12 who have
demonstrated exemplary skills in motivating others and organizing projects
that have significantly contributed to the betterment of the school and/or
community. This award is given during the completion or graduation
ceremony.

To qualify for this award, a learner must:

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 1. Have no failing grades in any of the learning areas.

2. Have not committed any offense punishable by suspension or higher

sanction according to the Department’s service manual and child
protection policies in the current school year.

3. Be a class officer or an active member/officer of any recognized school

club, team, or organization.

Table 3 shows the set of criteria and weights that will be used by advisers and
peers in the evaluation and deliberation process. Schools may opt to add
more indicators based on the decision of the AC. Candidates will be
evaluated by at least 30% of their peers (group, team, class, or club mates) as
well as their class or club advisers. Only those learners who have met at least
90% of the criteria on the next page shall be awarded.

Table 3. Criteria for Leadership Award

Weight
Criteria
Advisers Peers
1. Motivational Skills (40%)
a. Communicates effectively
b. Shows initiative and responsibility
c. Engages group and/or club mates to participate 24% 16%
actively
d. Establishes collaborative relationships
e. Resolves conflicts
2. Planning and Organizational Skills (40%)
a. Plans and designs relevant activities for the class,
club and/or school
b. Implements planned activities effectively and 24% 16%
efficiently
c. Monitors implementation of plans and tasks
d. Manages and/or uses resources wisely
3. Contribution to the School and/or Community (20%)
Renders service and/or implements activities relevant 12% 8%
to the school population and/or community
Total 60% 40%

3. Award for Outstanding Performance in Specific Disciplines

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 These awards are given to recognize learners in grades 6, 10, and 12 who have
exhibited exemplary skills and achievement in specific disciplines. These
disciplines are Athletics, Arts, Communication Arts, Mathematics and Science,
Social Sciences, and Technical-Vocational Education (Tech-Voc). These
awards also value the learner’s achievement in a specific discipline that has
contributed to the school and/or community. Table 4 on page 7 specifies the
criteria and weights for these awards.

There may be more than one category of awards under the following
disciplines: Athletics, Arts, Communication Arts, and Tech-Voc. There will be no
separate awards for special programs.

3.1 Athletics

This award is given to learners who have shown outstanding skills in athletics
(particularly in games and sports) through participation and victories in
competitions, as well as discipline in training and sportsmanlike conduct and
character.

The academic rating that will be considered for this award would be the
student’s final grade in Physical Education.

3.2 Arts (e.g., visual, media, music, or performing arts)

This award is given to learners who have consistently demonstrated outstanding

skills in the arts and above average creativity and craftsmanship exemplified
through contribution to school’s various functions and events.

The academic rating that will be considered for this award is the final grade in
Music, Arts, or Contemporary Philippine Arts from the Regions for Senior High
School (SHS).

3.3 Communication Arts

This award is given to learners who have demonstrated proficiency in any

language (Filipino, English, or other foreign languages), in written or in oral
communication, shown creativity in expressing ideas in written or oral activities in
various subjects, and contributed to the school community.

The academic rating that will be considered for this award is the student’s final
grade in Filipino, English, or other foreign-language subjects and related learning
areas in Senior High School specific to the award.

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 3.4 Science

This award is given to learners who have high academic standing in Science,
demonstrated passion for science expressed through an excellent attitude
toward science work, shown enthusiasm for science which positively influences
other students in class and the wider school community, and displayed
inquisitiveness about the environment, how things work, and how natural
processes occur.

The academic rating that will be considered for this award is the student’s final
grade in Science for grades 6 and 10, or the average rating for the two core
Science subjects in SHS.

3.5 Mathematics

This award is given to learners who have high academic standing in

Mathematics, demonstrated passion for math expressed through an excellent
attitude toward math work, and shown enthusiasm for math, which positively
impacts other students in class.

The academic rating that will be considered for this award is the student’s final
grade in Mathematics for grades 6 and 10, or the average rating for the core
Mathematics subjects in SHS.

3.6 Social Sciences

This award is given to learners who have high academic standing in social
sciences. They have consistently demonstrated the willingness and ability to
contribute to and participate in activities that serve the common good. They
have used their knowledge, skills, and disposition in history, geography,
economics, and other areas of the social sciences to promote the common
good and to achieve shared ends for others in the school and/or community
above and beyond their personal good.

The academic rating that will be considered for this award is the student’s final
grade in Araling Panlipunan for grades 6 and 10, or the average rating for the
core Social Science subjects Personal Development/Pansariling Kaunlaran and
Understanding Culture, Society, and Politics) in SHS.

3.7 Technical-Vocational Education

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This award is given to learners who have consistently exhibited exemplary skills
and achievement in their area of specialization in technical-vocational (Tech-
Voc) education. They have applied their knowledge and skills in Tech-Voc to
projects and activities that have contributed to the school and/or community.

The academic rating that will be considered for this award is the student’s final
grade in Technology and Livelihood Education (TLE) for grades 6 and 10, or the
average rating for the specialized Tech-Voc subjects in SHS specific to the
award.

Table 4 specifies the criteria and weights that will be used in the evaluation and
deliberation process for the award for outstanding performance in specific
disciplines. This award shall be given to learners who have met at least 90%
(outstanding rating) of the criteria.

Criteria Weight
1. Academic Rating
Final grade in the learning area or average of the final grades in 20%
subjects specifically related to the award
2. Skill in the Discipline
As shown through:
a. Output (oral or written work, projects, etc., if applicable)
b. Membership in a club/team (if applicable) 40%
c. Class or school representation
d. Winnings and awards
3. Attitude toward the Discipline
a. Peer evaluation (if applicable) 20%
b. Commendation from coach/adviser
4. Contribution to the School related to the Discipline
In any of the following:
a. Tutorials/Coaching
b. Performance in school’s various functions and events 20%
c. Products
d. Projects
e. Volunteer work

Note: Peer evaluation is only applicable to disciplines that involve collaborative

work. Candidates will be evaluated by at least 30% of their peers (group, team,
class, or club mates) as well as their class or club advisers.

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4. Award for Work Immersion

Award for Work Immersion is specific to Senior High School (SHS) tracks. This
award may be given to grade 12 graduating students who have exemplified
outstanding performance based on the terms of reference or engagement set
by the school and evaluation of the direct supervisor and subject teacher. The
awardee(s) must have received high efficiency rating for their diligence and
consistency in performing their duties and responsibilities throughout the
immersion program.

Only those learners who have received an outstanding academic rating in the
Work Immersion subject (at least 90%) shall be awarded. This rating in the
report card consists of the learner’s performance and/or output during the
Work Immersion.

5. Award for Research or Innovation

Award for Research or Innovation is specific to the SHS tracks. Grade 12

graduating students—individuals, pairs, or groups of not more than four
members—must have led the planning and execution of a research or
innovation to advance the potential applications of technology, or research
whose findings can be used to drive better efficiency and productivity as well
as to improve the lives of the people in the school and/or community.

Tables 5 and 6 show the set of criteria and weights that will be used in the
evaluation and deliberation process for Award for Research or Innovation,
respectively. Only those learners who have received at least 90% of the criteria
below shall be awarded.

Table 5. Research criteria and weights

Criteria Weight
1. Research Grade 20%
2. Output
a. Usefulness / Significance of Research 35%
Usefulness to the school and/or community or contribution
of the research to the existing body of information related to
the study
b. Rigor 30%
Soundness of methodology (research design, data collection,
and data analysis)
3. Research Presentation
Presentation and defense of research output 15%

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Table 6. Innovation criteria and weights
Criteria Weight
1. Output
a. Originality or novelty of the product or service 15%
b. Relevance, applicability, replicability, sustainability and/or 25%
usefulness to the school and/or larger community

Criteria Weight
c. Cost-effectiveness, efficiency, and/or practicality 20%
d. Environmentally safe 10%
2. Delivery or Presentation
a. Clarity of the product development process and the 10%
innovative features shown during presentation
b. Acceptability of the innovation to the target beneficiaries 5%
3. Study or Research
15%
Research basis of the service or product

6. Award for Club or Organization Achievement

This award is given to a duly recognized club or organization that has created
positive impact on the school and/or community it serves through the
implementation of all its planned projects and activities, provided strong
support to the implementation of the school activities and attainment of the
school’s objectives, and taken great strides to help its members develop their
potentials.

Table 7 shows the set of criteria and weights that will be used in the evaluation
and deliberation process for this award. Only those clubs or organizations that
have received at least 90% of the criteria below shall be awarded.

Table 7. Criteria and weights for awards for Club or Organization Achievement
Criteria Weight
1. Club/Organization Performance
a. Plans and develops club/organization’s objectives, projects, and
activities
b. Implements projects and activities, and delivers services based 50%
on the club/organization’s objectives and plans
c. Manages and/or uses resources wisely

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 d. Shows teamwork and collaboration among its members
2. Exemplary Output
Delivers a concrete output related to the objectives and purpose of the 30%
organization and the school

3. Contribution to the School or Community

Benefits the members of the club/organization and the greater 20%
majority of the school population and/or community

C. Special Recognition

Learners who have represented and/or won in competitions at the district,

division, regional, national, or international levels will be recognized. These
awardees have demonstrated their exemplary performance in academics,
athletics, and the arts, and/or represented the school in DepEd-recognized
activities.

In addition to the above awards, the schools may give due recognition to
learners who have brought honor to the school.

The actual certificates, medals, trophies and/or plaques received by the

learners from the various activities or competitions shall be used to publicly
affirm and acknowledge the contribution of the awardees in giving honor to
the school. This will be done during a flag ceremony or in a school-awarding
ceremony.

In case external sponsors, partners, and donors opt to give awards, they shall
be regulated by the school, subject to compliance with the policy guidelines

2. What do awardees receive?

The grade-level awardees shall receive certificates, medals, and/or plaques

from the school, bearing the official seal of the school.

Certificates indicating the specific awards shall be given to all awardees. It is

important to note that in the preparation of certificates, attention to
proportion and detail is important. The date and venue of the school
ceremony should also be complete and accurate.

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3. How do schools determine awardees?

An Awards Committee (AC) shall be organized by the school head or principal

in every school for each grade level at the beginning of the school year. For
small schools, only one (1) AC shall be organized. The committee must be
composed of at least three (3) members from the teaching staff, guidance
counselor or designated teacher. The total count of committee members
should be an odd number. The chairperson of the AC could be any of the
teachers, department head, grade-level chairperson, or curriculum head. No
member of the AC must be related within the second degree of consanguinity
or affinity to any of the candidates for awards.

The AC shall:

1. Establish the processes of and timelines in accepting nominations and

determining qualifiers for grade level awards.
2. Formulate rubrics specific to the grade level awards.

3. Communicate to the school community, parents, and other

stakeholders the processes involved in giving awards.
4. Verify the authenticity of documents submitted.

5. Deliberate on the qualifications of the candidates for the awards

based on the rubrics and the documents submitted.
6. Recommend to the school head or principal the result of evaluation
for approval.
7. Communicate to the school community, parents, and other
stakeholders involved in the results of the evaluation.
8. Recommend to the school head or principal the resolution on any
related issue that may arise from the results of the awards.
9. Ensure that guidelines stipulated in this policy are followed.

Table 9 shows the activities for determining the awardees with indicative
timelines that need to be conducted by the AC.

STEP PROCESS MONTH

Establish the processes of and timelines in accepting
Step 1 nominations and in determining qualifiers for May to June
specific awards consistent with the policy guidelines
Step 2 Formulate rubrics specific to the grade-level awards July to August
Seek approval from the school head or principal on
Step 3 August
processes, timelines, and rubrics

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 Communicate the approved processes, timelines,
Step 4 August
and rubrics to the school community
Accept nominees for each award from the class/club
advisers based on the minimum requirements set by
Step 5 February
these guidelines. Those that meet the requirements
are endorsed to the AC by the class/club adviser.
Evaluate and deliberate candidates for each award
based on the portfolio (report card, certificates,
Step 6
documentation) submitted by the learner against the
rubrics set by the AC
Submit results of the evaluation and deliberation to
Step 7
the school head or principal for approval
March
Ensure that the results of the evaluation and
deliberation are communicated to the class advisers,
Step 8 parents, nominees, and school community; (in case
of protest/s, the AC will facilitate its timely
resolution)
Step 9 Announce orpost the final list of awardees

The AC shall use the report cards and permanent records as the main
reference for Academic Excellence Awards. For other awards, a portfolio of
copies of all documents such as DepEd Advisories, written authorization from
the school head or principal, certificates, medals, trophies, plaques,
accomplishment reports (verified through certifications by proper authorities),
and others shall be presented.

The report on the results of the AC shall be signed by all members of the
committee and certified by the principal. The school head or principal shall
approve the final list of awardees upon the recommendation of the
committee. If the school head or principal is related within the second degree
of consanguinity or affinity to any of the candidates for awards, the school
head or principal must inhibit him/herself from participating in the process. The
approval shall come from the person next in rank.

The documents shall be kept in the office of the principal for ready reference.
Copies of the results shall be submitted to the Schools District and Division Offices.
The AC, through the Office of the School Head/Principal, shall release the final list
of awardees upon the request of stakeholders for scholarship purposes.

The AC, together with the school head, shall determine roles and assign tasks to
the awardees (e.g., delivery of graduation speech, batch history) for the
graduation or school-awarding ceremony.

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4. When to file and settle protests?

Cases of protest shall be filed by the candidate with his/her parent or guardian
to the School Head within three (3) working days from the announcement and
shall be decided on by the school head or principal, considering the
recommendations of the AC within three (3) working days from filing.

PART III. STUDENT ACTIVITY PROGRAM

The school recognizes the importance of developing creative and responsible
student leaders who will eventually assume the mantle of leadership in their
chosen fields of endeavor. For this purpose, Immaculate Conception Academy,
encourages the formation of student groups who pursue clearly established
objectives and the initiation of student-directed endeavors set up along social,
recreational, cultural, religious literary and educational lines.

I. Extra and Co-curricular Activities

Without permission from the Principal, it is prohibited to organize directly or

indirectly societies or organizations using officially the name of the school. All
unlawful student activities sponsored by the student organization and affecting
the school should be sanctioned by the school authorities. No student will be
excused nor exempted from reporting to classes unless permission is granted by
the Principal through a Participation Form.

1. Each student organization shall have a faculty moderator.

2. A student who wishes to join a club should sign up for auditions or screening at
the beginning of the school year. Screening and auditions are conducted by the
club officers and moderator.

3. A student may join a club in the beginning of the school year if a club
announces auditions/screening.

4. A student may be dropped from the membership rolls in a club officers and
moderator find it necessary due to the following:
a. Declining academic performance;
b. Extremely poor performance and participation in club activities:
and
c. Disciplinary record.

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5. Club officers are elected at the start of the school year in the presence and
under the supervision of the club moderator.

6. Any club officer may be replaced for the following reasons:

a. Declining academic performance
b. Inefficiency in carrying out duties and responsibilities
c. Disciplinary case(s)

7. A student may hold only ONE major position in any club he/she joins.

8. All student activities must have approval of the administration. Proposals for
major activities must be made in writing following a given format.

9. Organizations officers must first inform and discuss with the administrators any
contract they have to enter into with any company or outside groups with
regard to their various projects.

II. Standard Operational Procedures for Student Activities and Use of Facilities.

1. All student organizations are encouraged to pursue activities which would

help realize their objectives. As part of the democratic process, students are free
to conceptualize, initiate and implement activities.

2. Clubs are required to submit formal project proposals for all major activities.
These must outline the rationale, objectives, and logistics of proposed activity.

3. A quarterly and year – end evaluation of these activities will be conducted to

ensure that these are effective and relevant.

4. Members/Officers must observe given guidelines when reserving/utilizing

school facilities (e.g. Auditorium, Library, Student Office, etc.)

III. Activities of the Whole School

Section 1
There are official activities in Immaculate Conception Academy which call for
the participation of students.
a) Independence Day
b) Nutrition Month
c) Buwan ng Wika
d) Clean and Green Month
e) Intramurals
f) Month of the Holy Rosary
g) Book Week
h) Founding Anniversary Celebration
i) Retreat/Recollections

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j) Graduation Exercises
k) Other official meetings, symposiums, orientations, activities approved by the
School Director or the Principal

Part IV. CODE OF CONDUCT

I. Introduction

1. Discipline is an integral part of the holistic formation of an Immacon, he/she

needs to be acquainted with the guiding rules and regulations of the school.
These are made in order to carry out the vision of the school community which is
to promote harmonious relationship, justice, peace and solidarity. The
government strictly prohibits imposing physical punishment to any student who
misbehaved.

II. Conduct in the Classroom

1. A classroom is a place for serious study and not a recreational center. Order
should be observed at all times.

2. If the teacher does not appear after fifteen (15) minutes, the Class President or
any representative shall report to the Office of the Principal for proper action.

3. Students should pray with reverence before and after classes and greet the
teachers courteously.

4. During the class recitation and discussion, students are encouraged to actively
participate. They should ask questions politely if ever they don’t understand the
discussion.

5. Students must maintain cleanliness and orderliness inside the classroom at all
times. They must refrain from writing on the walls and other parts of the building.

III. Conduct in the School

1. To value patriotism, every student is expected to conduct himself/herself

properly during flag raising ceremony or other assemblies.

2. Students shall wear the prescribed uniform properly while in school except
when instructed otherwise by the school authorities.

32
Prescribed Uniform for Students

Boys Girls

(Drawing)

3. Conflict and misunderstanding between students are to be brought to the

Prefect of Discipline.

4. Students should refrain from using words that are offensive, vulgar, indecent
and blasphemous in nature, for such is unbecoming in a religious institution. This
may be valid ground for disciplinary action.

5. Students should have a decent haircut. For Boys, the school prescribes a clean
hair cut. It is prohibited for them to have “shaved” (bald or semi-kalbo” style of
hair) punk or standing and highlighted hairstyles

6. Any student who disturb classes shall be sent to the Office of the Prefect of
Discipline for appropriate action.

7. Smoking or drinking any kind of liquor in the campus is strictly prohibited.

33
8. Students who smell of liquor while in the campus shall be brought to the Office
of the Prefect of Discipline for proper action.

9. Any student caught in the possession of prohibited drugs shall be subjected to

disciplinary action by the school authorities without prejudice to whatever action
that might be taken by the government authority.

10. Vandalism, wearing of earrings (boys), painted nails and multiple earrings
(girls) shall be subjected to disciplinary action by the Prefect of Discipline.

11. Students are not allowed to use cell phones or any gadgets during class
hours. The school cannot be held liable for a lost or damaged cell phone or
gadget.

12. No student is allowed to stay in the school campus after school hours, to
enter the campus during weekends and holidays unless authorized by the school
authorities.

IV. Conduct Outside the School

1. Every student should show a good image of the school. He/She should
exemplify traits as expected of an ideal Immacon.

2. The school uniform should not be worn in amusement places and in place
considered of ill-repute.

3. A student manifests his/her values of patriotism by participating in civic

activities such as parades, rallies, meetings, civic programs and the like.

4. A Catholic student should manifest his faith by participating in Holy mass,

processions, public devotions and other public religious activities sponsored by
the local parish.

5. A student exercises Christian charity in public through spiritual and financial

contributions especially in times of distress and calamities.

V. Forms of Disciplinary Actions

1- Process of Implementation/Imposition
Sanctions shall be imposed on erring students and should commensurate to the
nature and gravity of the violation committed (DepEd Manual of Regulations of
Private Schools) after due process.

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2 – Categories of Disciplinary Action
According to the Manual of Regulations of DepEd, it is the responsibility of every
private school to maintain good school discipline. No cruel or harsh punishment
shall be imposed nor shall corporal punishment be countenance. It is the
responsibility of the school to specify and define clearly the rules governing
discipline and corresponding sanctions and to make this known to the students.
No penalty shall be imposed upon any student except for a cause as defined in
the Manual of Regulations of the DepEd and/ or as defined in the student
handbook, duly promulgated and only after due process shall have been
afforded.

3. The right of the student to due process in the hearing, investigation of charges,
which may lead to the student’s expulsion, exclusion, suspension or similar
disciplinary penalties; is fully guaranteed. Due process shall include the right to
be informed in writing and to be head and defend himself/herself before a body
duly constituted by the school.

4. Other sanctions are: non- re-admission to the school, suspension in a particular

class where the offense has been committed, invalidation of a quiz or
examination, term paper, experiment or any other class work, reprimand,
warning and cancellation of scholarship. (For these sanctions, either formal or
informal hearing may be afforded to the student at the discretion of the
Principal.

5. Students found guilty after due investigation by the duly constituted body are
subject to the sanction specified by the student guide policies.

6. In case of minor offense, the school has the right to impose appropriate
disciplinary action for the interest of the good order and discipline. In any student
to student or student to faculty and/or administrator relations, the school stresses
the law of human relations, that every person must, in the exercise of his rights
and in the performance of his duties, act with justice, give everyone his due, and
observe honesty and good faith ( Article 19 of the Civil Code of the Philippines).

VI. Specific Misbehavior/Misdemeanor

Certain acts or omission are prohibited because consequences may adversely
affect the interest of the school, its personnel and its students. These acts or
omissions are classified as: “Light”; “Less Grave”, and “Grave”, depending upon
the nature and gravity, but not limited to their effects on the school operation,
property, prestige and personnel. Corresponding penalties are hereby

35
prescribed appropriate to the degree of the offense and the number of its
commission.

Section 1 – LIGHT OFFENSES

1. Loitering during class hours.
2. Eating in prohibited place and scattering trash or any acts contributing to poor
sanitation.
3. Deliberate failure to use gate pass and ID card upon entrance and exit of the
school.
4. Sporting long hair for boys or un-prescribed haircut/hairdo/hair dye for both
girls and boys.
5. Refusing or neglecting to present an excuse slip within the prescribed time.
6. Sleeping during class time.
7. Frequent tardiness
8. Holding of unauthorized meeting in the school campus.
9. Improper use of uniform or wearing uniforms in movie houses and other public
places unless authorized by the school.
10. Misbehavior in the chapel, library, gym, during the flag ceremony, programs,
religious activities, and the like.
11. Boisterous laughter and shooting in the classroom, corridors and inside the
school campus.
12. Littering or leaving empty bottles and other trash in the corridors, stairways,
classrooms and school premises.
13. Reading pocketbooks/magazines during class hours, unless it is part of the
lesson.
14. Chewing gum in the school premises or eating inside the classrooms during
the class hours
15. Not returning borrowed items and/or not paying personal accounts.
16. Using cell phones during class hours.

Section 2 – LESS GRAVE OFFENSES

1. Unauthorized meddling with the school’s established operating procedures
without the consent or knowledge of authorized school head.(e.g., selling of
tickets without school authorization)
2. Violation of safety rules and regulations or common safety practice or
jeopardizing the safety of other students.
3. Taking part in any gambling, unauthorized lottery, or any game of chance.
4. Failure to report contagious disease/s which may endanger other students.
5. Giving false testimony/statement during a school investigation or hearing.
6. Willful use of another student’s ID card or library card or encouraging others to
do so.

36
7. Any act of vandalism that damages, deforms, and destroys school property
including those of the teachers or staff.
8. Soliciting or collecting contributions or items for personal purpose.
9. Uttering obscene words and executing malicious body language.
10. Removing and/or damaging safety signs and posted instructions on the
bulletin board.
11. Any conduct unbecoming of an ICA high school student.

Section 3 – GRAVE OFFENSES

1. Drinking any form of liquor/alcohol or possessing alcoholic drink or habit-
forming drugs within or outside the school premises.
2. To smell of liquor, or under the influence of liquor/alcohol while in the school
campus.
3. Smoking any kind of cigar or cigarette in the school.
4. Falsification or alteration of one’s own or another student’s report card, official
school documents, parent’s signature, and other forms.
5. Doing irreparable damage to the image of the school, damage to the
reputation and character of ICA personnel or student/s through libelous acts,
gossiping, character assassination, and the like.
6. Fomenting unrest, riot, dissatisfaction, or violence among students.
7. Commission of crime and offenses punishable by law against any person
affecting the school, personnel and the students.
8. Commission of any form of immoral act, such as:
a) Gambling any form
b) Extortion or asking money from others
c) Sexual immorality/sexual harassment
9. Grave misconduct or gross violation of the rules and regulations of the school.
10. Possession of firearms, poison, explosives and bladed or pointed weapons.
11. Throwing flammable materials or liquids, lighted matches into trash cans or
waste baskets.
12. Possessing, using, or pushing prohibited and regulated drugs.
13. Cheating in any form.
14. Hazing and membership in any illegal organization not recognized by the
school.
15. Illegal entry into restricted areas like the mimeographing room and school
offices.
16. Photocopying of test papers and other confidential school documents.
17. Illegal access and hacking of school on line documents in the computers.
18. Visiting places of ill-repute, i.e. night clubs, gambling joints, etc.
19. Quarreling or creating a scandal in the school premises.

37
20. Stealing, shoplifting, or other forms of stealing inside or outside the school
campus.
21. Abusive behavior or remarks, destructive criticism or uttering vulgar words,
open defiance or discourtesy towards a faculty member, non-teaching
personnel, and any school authority.
22. Possessing, lending, or bringing into the campus pornographic material.
23. Willingly placing any person or property in danger of loss or damage.
24. Affiliating with any organization whose aims are contrary to the objectives of
the school or attitudes and behavior contrary to the philosophy and objectives
of the school.
25. Molesting, physical/moral assault on any person within or outside the school
premises.
26. Instigating, leading, or participating in concerted activities leading to
stoppage/disruption of classes.

Section 4- SANCTIONS
(1) FOR LIGHT OFFENSES
First Offense Committed - Reprimand/Warning/Admonition
Second Offense - One (1) day suspension
Third Offenses - Suspension for three (3) school days
Subsequent Offenses - Suspension for five (5) school days or more at the
discretion of school authority.

(2) FOR LESS GRAVE OFFENSES

First Offense Committed - One (1) day suspension
Second Offense - Suspension for three (3) school days
Third Offenses - Suspension for five (5) school days
Subsequent Offenses - Suspension for ten (10) school days or more at the
discretion of school authority.
(3) FOR GRAVE OFFENSES
Due to the nature of the offense, the erring student/s shall be subjected to a
thorough investigation and procedural process which will be conducted by the
Disciplinary Board where the offense committed is of nature described in no.7
and no. 10, Section 3 hereof; the erring student shall replace the
damaged/destroyed property of the school. Erring students shall be made liable
for the value thereof without prejudice to the imposition of appropriate sanction.

Section 5
The Prefect of Discipline may impose the lighter or stiffer penalties either in-
campus suspension with extra penalties or off-campus suspension as set forth in
this list depending on the circumstances of the case. However, his authority is

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subject to the approval of the principal. As a general rule, the offenses shall be
treated individually and separately even if they fall under the same type of
penalty. The exceptions to this general rule are as follows:
1. Committing four different offenses for the first time, falling under the “light
offense” shall be penalized by suspension for three (3) school days.
2. Committing four different offenses for the first time, falling under “less grave
offense” , shall be penalized by suspension for ten (10) school days.

Section 6- PROCEDURES
To implement and enforce the Code of Conduct, Part IV of this Student
Handbook, the following rules and procedures are hereby adapted and
provided;
1. No sanctions and/or penalties shall be imposed on any student without giving
him or her parents/guardian the right to due process, which consists of:
a) the right to be informed of the nature of accusation against the student;
b) the right to answer accusation against the student;
c) the right to confront his/her accuser and adverse witnesses;
d) the right present his/her own witnesses; and
e) the right to a fair hearing.
2. All offenses committed must be reported, in writing, and signed by the
offended or reporting party. The same should be reported to the office of the
Prefect of Discipline or to the Principal in the absence of the former.
3. If the case requires the knowledge of the parents and the Principal, the
Prefect of Discipline or in his absence, the Assistant Principal sends a copy of the
complaint to the above parties. A conference between the offender and the
offended, if necessary, may be scheduled by the Prefect of Discipline.
4. Upon the receipt of the complaint by the Principal, it is discretionary on his part
to convene the investigating committee through its chairman for purposes of
setting the case.
5. The Chairman of the Committee shall inform the parents and the student/s
concerned to file and submit a written answer to the accusation within five (5)
days upon receipt of the written complaint.
6. After the student concerned and his parents/guardians have filed and
submitted and answer or in case no answer has been submitted within the
required period, the Chairman shall notify both parties involved of the time and
place of hearing.
7. The hearing shall be conducted by the Chairman of the committee. During
hearing both parties may testify orally or present a written statement and
counter evidences.

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8. As presiding hearing officer, the Chairman has the authority to maintain order
of the proceeding and has full discretion to rule on the objections raised by
either party or in behalf of the committee.
9. After a fair and just hearing, the members of the Committee shall deliberate
on the result of the proceedings, decide and resolve the complaint a day after
the hearing. Both parties shall be notified in writing the decision of the
committee.
10. No postponement of hearing shall be granted unless the same is based on
meritorious grounds. The Chairman of committee has the prerogative to decide
the validity of the reason for the parent’s failure to appear.

PART V. GENERAL SERVICES

I. Spiritual Services
As part of the promotion of Catholic faith to the students, the school leads the
learners to be constantly aware of God’s presence in their individual lives thus
make them participate actively in the school’s spiritual activities.
The Christian Living Education (CLE) Coordinator together with the proper school
officials organizes the spiritual activities of the school. The main objective is to
meet the standards in forming young Catholics in the school.

1. The following are the Spiritual Activities being attended for Student’s Christian
formation:
 Holy Masses on First Fridays, First Wednesdays of the month and other
special occasions
 Praying the Novena /Rosary
 Confession
 Recollection/Retreat
 Angelus
 Prayer service on various occasions
 Other liturgical celebrations
 Participation in various parish and archdiocesan religious activities

II. Library Services

The library has a collection of books, periodicals, magazines, newspapers,
pamphlets and other materials which are available for references, study and
researches of students and faculty. It is also equipped with computers with
Internet connection which can be used for updating to latest issues, current
events, weather news and the like. It is located at the ground floor of the High
School Building.

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1. All officially enrolled students of the Immaculate Conception Academy of
Guagua Pampanga are entitled to the full use of the library facilities. A free
library card is issued to them to avail of the school library services. The school
uphold the “NO LIBRARY CARD, NO ENTRY” policy.
a. The library card must bear the signature of the student owner and the School
librarian. The owner of the library card is entitled to use the library of the
Immaculate Conception Academy and is responsible for all the books issued
under his/her name.
b. A lost library card can be replaced for a fee of Php 10.00 ( ten pesos)
c. The library is open on Monday to Friday from 8:00 AM to 4:00 PM.
d. Each class has a scheduled library period. Students must be at the library
during their schedule.

2. Courtesy in the Library

a. Silence should be observed at all times in respect to other users.
b. Students are not allowed to eat, chat, and make their projects which could
disturb other users.
c. No library materials in any form will be taken out of the library without the
approval of the librarian.
d. Vandalism is strictly prohibited inside the library.
e. Destruction of books and other library materials caused by clippings, cutting or
mutilation is a major offense. Anybody who violates this rule shall have to pay the
full value of the materials and his/her library privileges shall be forfeited for a
period to be determined by the librarian in consultation with the principal.
Repeated violation of this rule is subject to suspension or even dismissal.
f. Borrowers are responsible for any damage caused. A full payment of the library
material damaged will be required of the borrower. Strict compliance to this
rule is expected.
g. Borrowers cannot pass the borrowed book or material to another
borrower. These are to be returned first to the library.

III. Guidance and Counseling Services

1. Informational Services
This is designed to equip the students with the necessary information that will
guide them in their career in the future.

2. Orientation Service
This is conducted at the beginning of the school year. In this service, the students
will be oriented with the goal of the school while forming them. This will assist
them to understand their rights, duties and obligations as reflected on their

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student’s manual. The orientation service is done through the collaborative
efforts of the administrators, teachers and the guidance personnel.

3. Individual Inventory Service

The guidance office designs a guidance program that is aimed to give a
complete profile of the student so as to have this information/s on easy access
for its use in assisting students as individuals and as a group. The individual
inventory service of the guidance office hopes to further the extensions of the
assistance that it can offer to the students, covering their psychological, social,
emotional, medical, cultural and family background.

The guidance office keeps a cumulative record of each student. This cumulative
record includes the following:
 Personal data sheets
 Counseling records
 Psychological test results
 Anecdotal Records of the Students
 Interview records/reports
The individual inventory would help the guidance office assist the students in their
adjustment, performance in class for the facilitation of at least superior
academic performance, and support the students in their personal emotional
struggles as human beings.

4. Testing Service
Psychological testing is an invaluable tool in helping individuals come up with
what to do with their life as individuals. This is to assist the individuals to evaluate
themselves to be able to take the right course of action necessary in life, with the
help of the guidance counselor.
Tests are administered to the students to give the guidance office a better
picture of its clientele. This will further help the guidance office design more
concrete services for them. Test results are used for the benefit and the
development of the students themselves.
Test administered may include the following:
 Mental ability tests
 Achievement tests and aptitude tests
 Personality tests: Survey of Personal Values and Interpersonal Values
 Survey of student habits and attitudes
 Career Interest Test

5. Counseling Service

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The essence of counseling is to assist the clientele whatever will help him / her
not only during the actual counseling process, but what will further help him/her
sustain life when the counseling session is over. Counseling is developing
individuals to become independent, responsible for their life, creating and
recreating possible avenues for growth. The counselor must create a friendly and
healthy environment in the guidance office so that the students may be free to
come to the office for counseling and the like.
The service includes individual and group counseling as well as routine interviews,
Counselees may be referred by the teachers or the students may take an
appointment for counseling sessions with the counselors. Regular interviews by
the counselor are done during the school year. In some cases, the guidance
counselor may call for a reference of parents of a particular student for some
concerns regarding their children.

6. Enrichment Service
The enrichment program of the guidance office includes the following:
o Identifying students in need of academic assistance based on their
achievement tests and scholastic performances
o Conducting counseling sessions for students with difficulties
o Organizing and sponsoring symposia on topics of relevance and interest
o to the students
o Organizing a Peer Counseling club
o Providing educational information to students through bulletin boards,
flyersand posters or during assemblies.

7. Vocational and Career Services

Young as they are, students may not possess yet the right kind of maturity that is
needed in vocational discernment and career choices.
Career orientation is designed to help the young people in the decision making
with regards to the right courses that they will take in college. The guidance
office must present during career orientation a variety of choices of college
courses.
Activities such as vocation and career talks/ symposia, career counseling and
testing are provided to help students develop:
 An awareness and appreciation of the different states of life and
professional careers
 Proper attitudes towards work
 An awareness of the occupational needs and opportunities in the
Community.

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IV. Health Services

1. The school employs the services of a nurse, physician and a dentist who look
after the medical and dental well-being of the pupils and students, as well as the
faculty and staff.
Physical and dental examinations and their corresponding treatment are held in
order to ensure the good health conditions of the community.
Interviews with pupils and students and their parents are held in order that the
health service personnel, the students and parents may work together to
promote the well-being of the learner. Seminars and case conferences are also
held for the pupils and students proper guidance and direction about health
matters.

V. Canteen Services

1. Snacks and meals are served at the canteen with reasonable prices. Students
and other canteen users must see to it that the utensils are returned properly. The
use of canteen facilities like chairs and tables are for the priority use of the
students. Other users may only do so after the students have finished their meals.

VI. Maintenance Services

1. The maintenance of cleanliness and orderliness in the school is the concern of

everybody. It is therefore expected of all members of the ICA community to
cooperate with the school maintenance staff regarding the order and
cleanliness of all things and areas of the school. Repairs and other similar needs
for the maintenance of the school must be reported immediately to the business
office for proper and immediate action.

VII. Security Services

1. The security guard provides and implements security measures in the school for
the protection of the students as well as the employees. He needs due respect
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from everyone who enters the school campus. He has the authority to uphold
disciplinary actions to students and even to school employees whose actions do
not meet the standards within the scope of his role. He is then expected to report
any irregularity that may happen within the school premises.

VIII. Facilities Services

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1. Classrooms are for the official use of the students. If these rooms are to be
used for other purposes, permission from the business office must be secured.

2. The school provides Science laboratory, Speech laboratory, Computer

laboratory and Technology and Livelihood Education Room for the use of the
students. These laboratories are used under the supervision of the subject
teachers during class hours. The use of the laboratories and the materials,
equipment, tools and the like should be asked for permission first upon its use.

IX. Community Service

Immaculate Conception Academy of Guagua Pampanga recognizes its need

to be in unity and solidarity with the larger community, thus, it plans though the
different school organizations its desire to build a way of life that involves Filipino
people which calls for equity, justice and peace.” (ICA objective)

1. Community Outreach Programs are to be designed by various school

organizations to serve others and make these experiences a basis of lifelong
learning.
Activities under community service include:
 Gift-giving activities to less-fortunate families
 Spreading God’s words through Catechism
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 Beautification of school and church surroundings
 Saving Mother Earth-through Zero waste management, Clean and Green
and Recycling Campaigns
 Exposure in the different charitable institutions in Pampanga

BIBLIOGRAPHY:

DepEd Order No. 8, s. 2015, “ Policy Guidelines on Classroom Assessment in the K

to 12 Basic Education Program”

DepEd Order No. 36, s. 2016, “ Policy Guidelines on Awards and Recognition for K
to 12 Basic Education Program”

http://ceap.org.ph/upload/download/20165/30184338784_1.pdf

DepEd Order No. 88, s. 2010, “ Revised Guidelines of Manual of Regulations for
Private Schools in Basic Education”

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 GUIDE FOR THE SCHOOL’S MORNING ASSEMBLY

A. Morning Prayer
Father Almighty, I offer you this new day and all that happens in it, because I
believe in You, love You and hope all things in You, and thank You for your
blessings.
I am sorry for having offended You and forgive everyone who has offended me.
Lord Jesus, look upon me and leave me in peace and courage and Your
humble wisdom that I may serve others with joy, and be blessing to You all day.
Amen.

B. Gospel Reading & Reflection

C. Lupang Hinirang

Bayang magiliw
Perlas ng silanganan
Alab ng puso
Sa dibdib mo'y buhay

Lupang Hinirang
Duyan ka nang magiting
Sa manlulupig
Di ka pasisiil

Sa Dagat at bundok sa simoy

At sa langit mo'y bughaw
May dilag ang tula
At awit sa paglayang minamahal
Ang kislap ng watawat mo'y tagumpay na nagniningning
Ang bituin at araw niya'y kailanpama'y di magdidilim

Lupa ng araw ng luwalhati't pagsinta

Buhay ay langit sa piling mo
Aming ligaya nang pag
May mang-aapi
Ang mamatay ng dahil sayo

D. Panatang Makabayan

Iniibig ko ang Pilipinas,

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 Aking lupang sinilangan,
Tahanan ng aking lahi;
Kinukupkop ako at tinutulungang
Maging malakas, masipag at marangal.
Dahil mahal koang Pilipinas,
Diringgin koang payo ng aking magulang;
Susundin koang tuntunin ng paaralan,
Tutuparin koang tungkulin ng mamamayang makabayan;
naglilingkod, nag-aaral at nagdarasal nang buong katapatan.
Laalay ko ang aking buhay, pangarap, pagsisikap sa bansang Pilipinas.

E. Recitation of the Philosophy, Vision, Mission and Core Values of the School

F. Immaculate Conception Academy Hymn: Soar High, Immacon

Verse 1:
Deeply in my heart I know
That I have to reach my dreams
To live and to try whatever means
Because God is beside me as I go on
Chorus:
Soar High Immacon, my second home
Be my light to see the world beyond
Be my strength to seek for the truth
Be an inspiration, bring hope to the youth
Soar High Immacon, my beloved Alma Mater
Soar High… Then, Now and Forever

Verse 2:
The knowledge I gained, I thank you
The wisdom which guides me to love
Learning is best because of you
And I’ll be an Immacon forever…

Verse 3:
I live to become like Christ
Oh, Immaculate Conception
Strengthen the faith in our hearts
God be with us, as we face life

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 Repeat Chorus
Soar High Immacon, my beloved Alma Mater
Soar High… Then, Now and Forever…

G. God Bless ICA

While we all journey the great ocean of life

Committing ourselves to love our community
Let’s all be thankful for a place of peace
As we solemnly pray with our singing lips

God bless ICA, school that I love

Always guide her and uplift her
Through eternity, with your radiant light
From the classrooms, to the world beyond
In our failures and successes
God bless ICA, my dearest ICA…

H. Morning Exercise (optional)

ATTRIBUTES OF A GENUINE IMMACON

I – nnovative and skillful
M – atured spiritually
M – eek and humble
A – cademically competent
C – hrist – centered
O – bedient to Mary
N – ationally and globally conscious

Prayer Before Class

Lord, help us to acquire the wisdom in every activity that will be presented in our
class. May our teacher be empowered in teaching and facilitating us. This we
ask through Christ our Lord, Amen.

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Prayer After Class
Lord, thank you for making us learn what is essential in our lesson. We ask your
Holy Spirit to help us share to our fellowmen all the good things we have learned
.Through the Holy intercession of Immaculate Conception, our loving mother.
Amen

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 AGREEMENT OF STUDENT WITH IMMACULATE CONCEPTION ACADEMY

This is to certify that I have read and understood all the rules and regulations of
ICA. As a good Immacon, I promise to abide by them.

Name:
________________________________________________________________________
( Family Name) (First Name) (M.I.)

Grade & Section: _____________________________________________________________

______________________________________________
Student’s Signature

______________________________________________
Class Adviser

______________________________________________
School Director

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 AGREEMENT BETWEEN PARENTS/GUARDIANS
AND IMMACULATE CONCEPTION ACADEMY

This is to certify that I have read and understood all the rules and regulations of
ICA. As a member of the Immaculate Conception Academy, I accept them and
promise to abide by them.

Name of Student: ____________________________________________________________

( Family Name) (First Name) (M.I.)

Grade & Section: _____________________________________________________________

Name of Father : _____________________________________________________________

(Signature over Printed Name)

Name of Mother : ____________________________________________________________

(Signature over Printed Name)

Name of Guardian: ___________________________________________________________

(Signature over Printed Name)

Home Address: _______________________________________________________________

______________________________________________________________________________

______________________________________________
School Directressss

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