NOTIFICATION

The 4th June, 1974

No. PAP/Legis-2(5)/74/62 -- The Punjab Civil Servants Bill, 1974

having been passed by the Provincial Assembly of the Punjab on
the twenty-ninth day of May, 1974 and assented to by the
Governor of the Punjab on the 4th day of June, 1974, is hereby
published as an Act of the Provincial Legislature of the Punjab.

THE PUNJAB CIVIL SERVANTS ACT, 1974

Punjab Act No. VIII of 1974
(First published, after having received the assent of the Governor
of the Punjab, in the Gazette of the Punjab (Extraordinary), dated
the 4th June, 1974).

To regulate the appointment to, and the terms and

conditions of service in respect of the services of the Province of
the Punjab.

Preamble
WHEREAS it is expedient to regulate by law, the
appointment to, and the terms and conditions of the services of
the Province of the Punjab, and to provide for matters connected
therewith or ancillary thereto;

It is hereby enacted as follows:-

Short title, application and commencement

(1) This Act may be called the Punjab Civil Servants Act,
1974.

(2) It applies to all civil servants wherever they may be.

(3) It shall come into force at once.

Punjab Estacode
CHAPTER - I
PRELIMINARY

Definitions
2. (1) In this Act, unless there is anything repugnant in the
subject or context,--

a) "ad hoc appointment means appointment of a duly

qualified person made otherwise than in accordance
with the prescribed method of recruitment, pending
recruitment in accordance with such method;

b) "civil servant" means a person who is a member of

a civil service of the province or who holds a civil
post in connection with the affairs of the Province,
but does not include--

i) a person who is on deputation to the province

from the Federation or any other province or
authority;

ii) a person who is employed on contract, or on

work-charged basis, or who is paid from
contingencies; or

iii) a person who is a 'worker' or 'workman' as

defined in the Factories Act, 1934 (XXV of
1934) or the Workmen's Compensation Act,
1923 (VIII of 1923);

c) "Government" means the Government of the Punjab;

d) "initial recruitment" means appointment made

otherwise than by promotion or transfer;

e) "pay" means the amount drawn monthly by a civil

servant as pay, and includes technical pay, special
pay, personal pay and any other emoluments
declared as pay by the prescribed authority;

f) "permanent post" means a post sanctioned without

limit of time;

g) "prescribed" means prescribed by rules;

h) "province" means the Province of the Punjab;

i) "rules" means the rules made or deemed to have

been made under this Act;

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 A&CS Rules, 1974
j) "selection authority" means the Punjab Public
Service Commission, departmental selection board,
departmental selection committee or other authority
or body on the recommendation of, or in
consultation with which any appointment or
promotion, as may be prescribed, is made; and

k) "temporary post" means a post other than a

permanent post.

(2) For the purpose of this Act, an appointment whether

by promotion or otherwise, shall be deemed to have been made on
regular basis if it is made in the prescribed manner.

Page: 3
Punjab Estacode
CHAPTER - II
TERMS AND CONDITIONS OF SERVICE OF CIVIL SERVANTS

Terms and conditions

3. The terms and conditions of service of a civil servant shall
be as provided in this Act and the rules.

Appointments
4. Appointments to a civil service of the province or to civil
post in connection with the affairs of the Province, shall be made in
the prescribed manner by the Governor or by a person authorized
by him in that behalf.

Probation
5. (1) An initial appointment to a service or post referred to
in Section 4, not being an ad hoc appointment shall be on such
probation and for such period of probation as may be prescribed.

(2) Any appointment of a civil servant by promotion or

transfer to a service or post may also be made on such probation
and for such period of probation as may be prescribed.

(3) Where, in respect of any service or post, the

satisfactory completion of probation includes the passing of a
prescribed examination, test or course or successful completion of
any training, a person appointed on probation to such service or
post who, before the expiry of the original or extended period of
his probation, has failed to pass such examination or test or to
successfully complete the course or the training shall, except as
may be prescribed otherwise, --

a) if he was appointed to such service or post by initial

recruitment, be discharged; or

b) if he was appointed to such service or post by

promotion or transfer, be reverted to the service or
post from which he was promoted or transferred and
against which he holds a lien or, if there be no such
service or post, be discharged.

Confirmation
6. (1) A person appointed on probation shall, on
satisfactory completion of his probation, be eligible for
confirmation in a service or a post as may be prescribed.

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 A&CS Rules, 1974
(2) A civil servant promoted to a post * (or grade) on
probation shall, on satisfactory completion of his probation, be
confirmed in such post *(or grade) as may be prescribed.

(3) A civil servant promoted to a post *(or grade) on

regular basis shall be confirmed after rendering satisfactory
service for such period as may be prescribed.

(4) There shall be no confirmation against any

temporary post.

(5) A civil servant who, during the period of his service,

was eligible for confirmation in any service or against any post,
retires from service before confirmation shall not, merely by reason
of such retirement, be refused confirmation in such service or
against such post or any benefits accruing therefrom.

(6) Confirmation of a civil servant in a service or against

a post shall take effect from the date of the occurrence of a
permanent vacancy in such service or against such post or from
the date of continuous officiation, in such service or against such
post, whichever is later.

Seniority
7. (1) Seniority on initial appointment to a service, cadre,
*(grade) or post shall be determined in the prescribed manner.

(2) @
(Seniority in a post, service, or cadre to which a
civil servant is promoted shall take effect from the date of regular
appointment to that post:

Provided that civil servants who are selected for

promotion to a higher post in one batch shall on their promotion to
the higher post retain their inter-se seniority in the lower post.)

(3) For proper administration of **(service or cadre) the

appointing authority shall from time to time cause a seniority list
of the members of such (service or cadre) to be prepared.

(4) Subject to the provisions of sub-section (3), the

seniority of a civil servant in relation to other civil servants
belonging to the same **(service or cadre), whether serving in the

* Deleted by the Punjab Civil Servants (Amendment) Ordinance,

1984, circulated vide Notification No. Legis: 3 (2)/84, dated
22.7.1984.
@ Substituted vide Notification No. Legis:3(2)/84, dated 22.7.1984.
Original version is available at page 13.
** Substituted for the words "service, cadre or grade" by the Punjab
Civil Servants (Amendment) Ordinance, 1984.
Page: 5
Punjab Estacode
same department or office or not, shall be determined in such
manner as maybe prescribed.

Promotion
8. (1) A civil servant possessing such minimum
qualifications as may be prescribed shall be eligible for promotion
to a # (higher) post for the time reserved under the rules for
departmental promotion in ## (any higher grade of) the service or
cadre to which he belongs.

(2) A post referred to in sub-section (1) may either be a

selection post or a non-selection post to which promotion shall be
made as may be prescribed, --

a) in the case of a selection post, on the basis of

selection on merit; and

b) in the case of a non-selection post, on the basis of

seniority-cum-fitness.

@ @ (Out of turn promotion, etc.

8-A. Notwithstanding anything contained in this Act or any other
law for the time being in force or in any contract, or rights claimed
or acquired under any judgment of any court or Tribunal, a civil
servant who provenly exhibits exemplary intellectual, moral and
financial integrity and high standard of honesty and gives
extraordinary performance in the discharge of his duties, may be
granted out of turn promotion or award or reward in such manner
as may be prescribed.)

Posting and transfers

9. Every civil servant shall be liable to serve anywhere within
or outside the province in any post under the Government of the
Punjab or the Federal Government or any provincial government or
a local authority or a corporation or a body set up or established
by any such Government:

Provided that, where a civil servant is required to serve in a

post outside his service or cadre, his terms and conditions of
service as to his pay shall not be less favourable than those to

# Added by the Punjab Civil Servants (Amendment) Ordinance,

1984.
## Deleted by the Punjab Civil Servants (Amendment) Ordinance,
1984.
@@ Added vide the Punjab Civil Servants (Amendment) Act, 1987
circulated vide Notification No. PAP/Legis-2(36)/87/64, dated
8.11.1987.

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 A&CS Rules, 1974
which he would have been entitled if he had not been so required
to serve.

Termination of service
10. (1) The service of a civil servant may be terminated
without notice --

i) during the initial or extended period of his

probation:

Provided that, where such civil servant is

appointed by promotion on probation or, as
the case may be, is transferred and promoted
on probation from one * (service) cadre or
post to another *(service), cadre or post his
service shall not be terminated so long as he
holds a lien against his former post, *(service)
or cadre, and he shall be reverted to his
former *(service), or as the case may be,
cadre or post;

ii) If the appointment is made on ad hoc basis

liable to termination on the appointment of a
person on the recommendation of the
selection authority, on the appointment of
such person.

(2) In the event of a post being abolished or number of

posts in a cadre or *(service) being reduced the services of the
most junior person in such cadre or *(service) shall be terminated.

(3) Notwithstanding the provisions of sub-section (1) but

subject to the provisions of sub-section (2), the service of a civil
servant in temporary employment or appointed on ad hoc basis
shall be liable to termination on thirty days notice or pay in lieu
thereof.

Reversion to a lower @
(post)
11. A civil servant appointed to a higher post or ** (before the
commencement of the Punjab Civil Servants (Amendment)
Ordinance, 1984 to a higher grade on ad hoc or officiating basis,
shall be liable to reversion to his lower post # (or grade) without
notice.

* Substituted for the word "grade" by the Punjab Civil Servants

(Amendment) Ordinance, 1984.
@ Substituted for the words "grade or service" by the Punjab Civil
Servants (Amendment) Ordinance, 1984.
** Inserted by the Punjab Civil Servants (Amendment) Ordinance,
1984.
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Punjab Estacode

@ @ (Certain persons to be liable to removal or reversion

11-A. Notwithstanding anything contained in his terms and
conditions of service, a civil servant appointed or promoted during
the period from the first day of January, 1972 to the 5th day of July,
1977, may be removed from service or reverted to his lower post
##
(,) without notice, by the Governor of the Punjab or a person
authorized by him in this behalf on such date as the Governor of
the Punjab or, as the case may be, the person so authorized may,
in the public interest, direct.)

§
12. Retirement from service --
(1) Civil servant shall retire from service --

i) on such date after he has completed twenty

years of service qualifying for pension or other
retirement benefits as the competent authority
may, in public interest, direct; or

ii) where no direction is given under clause (i) on

the completion of the sixtieth year of his age.

(2) No direction under clause (i) of sub-section (1) shall

be made until the Civil Servant has been informed in writing
of the grounds on which it is proposed to make the direction
and has been given a reasonable opportunity of showing
cause against the said direction.

Explanation: In this section "competent authority"

means the appointing authority prescribed in rule 6
of the Punjab Civil Servants (Appointment and
conditions of Service) Rules, 1974.

Employment after retirement

13. (1) A retired civil servant shall not be re-employed
under the Government unless such re-employment is necessary in
the public interest and is made, except where the appointing

# Deleted by the Punjab Civil Servants (Amendment) Ordinance,

1984.
@@ Section 11-A was added by the Punjab Civil Servants
(Amendment) Ordinance, 1978.
## Coma inserted and the words "or grade, as the case may be"
were deleted by the Punjab Civil Servants (Amendment)
Ordinance, 1984.
§ Substituted by the Punjab Civil Servants (Amendment)
Ordinance, 2001 vide Notification No. Legis. 13-LVII/2000, dated
8th August, 2001. History of amendments is available at pages 13.

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 A&CS Rules, 1974
authority is the Governor, with the prior approval of the authority
next above the appointing authority.

(2) Subject to the provisions of sub-section (1) of

Section 3 of the Ex-Government Servants (Employment with the
Foreign Governments) (Prohibition) Act, 1966, a civil servant may,
during leave preparatory to retirement, or after retirement from
Government service, seek any private employment:

Provided that, where employment is sought by a civil

servant while on leave preparatory to retirement, he shall obtain
the prior approval of the prescribed authority.

Conduct
14. The conduct of a civil servant shall be regulated by rules
made by Government or a prescribed authority, whether generally
or in respect of a specified group or class of civil servants.

Efficiency and discipline

15. A civil servant shall be liable to such disciplinary action and
penalties and in accordance with such procedure as may be
prescribed.

Pay
16. A civil servant appointed to a post @ (or grade) shall be
entitled, in accordance with the rules, to the pay sanctioned for
such post (or grade):

Provided that, when the appointment is made on a **

(current charge or acting charge basis in the manner prescribed) or
by way of additional charge, his pay shall be fixed in the
prescribed manner:

Provided further that where a civil servant has been

dismissed or removed from service or reduced in rank, he shall, in
the event of the order of dismissal, removal from service or
reduction in rank being set aside, be entitled to such arrears of pay
as the authority setting aside the order may determine.

Leave
17. A civil servant shall be allowed leave in accordance with the
leave rules applicable to him; provided that the grant of leave shall

@ Omitted by the Punjab Civil Servants (Amendment) Ordinance,

1984, (Punjab Ordinance No. II of 1984), circulated vide Notification
No. Legis:3(2)/84 dated 22.7.1984.
** Substituted for the words "current charge basis" by the Punjab
Civil Servants (Amendment) Ordinance, 1983.
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Punjab Estacode
depend on the exigencies of service and shall be at the discretion
of the competent authority.

Pension & gratuity

18. (1) On retirement from service, a civil servant shall be
entitled to receive such pension or gratuity as may be prescribed.

(2) In the event of death of a civil servant, whether

before or after retirement, his family shall be entitled to receive
such pension, or gratuity, or both, as may be prescribed.

(3) No pension shall be admissible to a civil servant who

is dismissed or removed from service for reasons of discipline but
Government may sanction compassionate allowance to such a
servant, not exceeding two-thirds of the pension or gratuity, which
would have been admissible to him if he had been by bodily or
mental infirmity incapacitated for further service on the date of
such dismissal or removal.

(4) If the determination of the amount of pension or

gratuity admissible to a civil servant is delayed beyond one month
of the date of his retirement or death, he or his family, as the case
may be, shall be paid provisionally such anticipatory pension or
gratuity as may be determined by the prescribed authority
according to the length of service of the civil servant which
qualifies for pension or gratuity, and any overpayment consequent
upon such provisional payment shall be adjusted against the
amount of pension or gratuity finally determined as payable to
such civil servant or his family.

Provident Fund
19. (1) Before the expiry of the third month of every
financial year, the Accounts Officer or other officer required to
maintain provident fund accounts shall furnish to every civil
servant subscribing to a provident fund the account of which he is
required to maintain a statement under his hand showing the
subscriptions to, including the interest accruing thereon, if any,
and withdrawals or advances from his provident fund during the
preceding financial year.

(2) Where any subscription made by a civil servant to

his provident fund has not been shown or credited in the account
by the Accounts Officer or other officer required to maintain such
account, such subscription shall be credited to the account of the
civil servant on the basis of such evidence as may be prescribed.

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 A&CS Rules, 1974
Benevolent Fund and Group Insurance
20. All civil servants and their families shall be entitled to the
benefits admissible under the *(West Pakistan) Government
Servants Benevolent Fund Ordinance, 1960 and the * (West
Pakistan) Government Employees Welfare Fund Ordinance, 1969
and the rules made thereunder.

Right of appeal or representation

21. (1) Where a right to prefer an appeal or apply for review
in respect of any order relating to the terms and conditions of his
service is allowed to a civil servant by any rules applicable to him,
such appeal or application shall, except as may otherwise be
prescribed, be made within sixty days of the communication to
him of such order.

(2) Where no provision for appeal or review exists in the

rules in respect of any order, a civil servant aggrieved by any such
order may, except where such order is made by the Governor,
within sixty days of the communication to him of such order, make
a representation against it to the authority next above the
authority which made the order:

Provided that no representation shall lie on matters

relating to the determination of fitness of a person to hold a
particular post or to be promoted to a higher post @ (or grade).

*Now Punjab. See Punjab Laws (Adaptation) Order, 1974.

@ Omitted by the Punjab Civil Servants (Amendment) Ordinance,
1984, (Punjab Ordinance No. II of 1984) circulated vide Notification
No. Legis: 3(2)/84, 22.7.1984.
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 CHAPTER-III
MISCELLANEOUS

Saving
22. Nothing in this Act or in any rule shall be construed to limit
or abridge the power of the Governor to deal with the case of any
civil servant in such manner as may appear to him to be just and
equitable:

Provided that, where this Act or any rule is applicable to the

case of a civil servant, the case shall not be dealt with in any
manner less favourable to him than that provided by this Act or
such rule.
 A&CS Rules, 1974
CHAPTER-IV
RULES

23. (1) The Governor, or any person authorized in this

behalf may make such rules as appear to him to be necessary or
expedient for carrying out the purposes of this Act.

(2) Any rules, orders or instructions in respect of any

terms and conditions of service of civil servants duly made or
issued by an authority competent to make them and in force
immediately before the commencement of this Act shall, in so far
as such rules, orders or instructions are not inconsistent with the
provisions of this Act, be deemed to be rules made under this Act.

Repeal of Punjab Ordinance No. II of 1974.

24. The Punjab Civil Servants Ordinance, 1974 (Punjab
Ordinance No. II of 1974), is hereby repealed.

Note:- The powers to make rules under Section 23(1) were

delegated to the Chief Minister as below vide Notification No.
SORIV-(S&GAD)15-4/85, dated 24.12.1985 :-

"In exercise of the powers conferred on him by sub-section

(1) of Section 23 of the Punjab Civil Servants Act, 1974, the
Governor of the Punjab is pleased to authorized the Chief
Minister, Punjab to make rules under the Act."

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Punjab Estacode
History of Amendments in some Sections of the Punjab Civil
Servants
Act, 1974 and their Original Version

Section 7(2)
Original version of Section 7 (2) which was substituted by
the Punjab Civil Servants (Amendment) Ordinance, 1984 circulated
vide Law Department's Notification No. Legis: 3(2)/84, dated
22.7.84.

7(2) Seniority in the grade to which a civil servant is promoted

shall take effect from the date of regular appointment to a post in
that grade:

Provided that civil servants who are selected for promotion

to a higher grade in one batch shall, on their promotion to the
higher grade, retain their inter se seniority as in the lower grade.

Section 12
Original version of Section 12 of the Punjab Civil Servants
Act, 1974 published on 4th June, 1974.

Retirement from Service

12. A civil servant shall retire from service:-

(i) in the case of a person holding the post of Secretary

to Government of the Punjab or an equivalent or
higher post on such date, as the competent
authority may, in the public interest, direct;

(ii) in the case of a person holding a post lower than the

post of Secretary to Government of the Punjab on
such date, as the Government may, in the public
interest, in consultation with an Advisory Committee
as may be constituted in the prescribed manner for
the purpose, direct;

(iii) in any other case, on such date, after he has

completed twenty-five years of service, qualifying
for pension or other retirement benefits, as the
competent authority may, in the public interest,
direct; and

(iv) where no direction is given under clause (i) or as the

case may be, under clause (ii) and (iii) on the
completion of the fifty-eight year of his age.

Explanation --- In this section "competent authority"

means the appointing authority or a person duly authorized

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 A&CS Rules, 1974
by the appointing authority in that behalf, not being a
person lower in rank to the civil servant concerned.

The above text of Section 12 was substituted by

Punjab Civil Servants Act, 1975, circulated vide Notification
No. PAP/Legis:(9)/ 75/22, dated 5th March, 1975 as under:-

12. A civil servant shall retire from service --

i) in the case of a person holding a post

equivalent to the post of Additional Secretary
to Government of Pakistan or a higher post on
such date as the competent authority may in
the public interest direct;

ii) in any other case, on such date, after he has

completed twenty-five years of service
qualifying for pension or other retirement
benefits as the competent authority may, in
the public interest direct; or

iii) where no direction is given under clause (i) or

clause (ii), on the completion of the fifty-
eighth year of his age.

Explanation -- In this section "competent authority" means

the appointing authority or a person duly authorized by the
appointing authority in that behalf, not being a person lower in
rank to the civil servant concerned.

----- In the above clause (iii) of Section 12 the words "fifty-

eighth" were substituted with the word "sixtieth" vide Punjab Civil
Servants (Amendment) Ordinance, 1976 published in the Gazette
(Extraordinary) on 7.12.1976, making the amendment to be
applicable w.e.f. 22.11.1976. This ordinance was replaced by the
Punjab Civil Servants (Amendment) Act, 1977 (Act 1 of 1977)
published on 8th June 1977, making the amendment applicable
from the same date i.e., 22.11.1976.

Thereafter, Section 12 was again substituted by the Punjab

Civil Servants (Amendment) Act, 1987 given as under:

(Retirement from service

12. A civil servant shall retire from service --

i) on such date after he has completed ten years of

service qualifying for pension or other retirement
benefits as the competent authority may, in public
interest, direct; and

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Punjab Estacode
ii) if no direction is given under clause (i) then on the
completion of the sixtieth year of his age:

Provided that no order under clause (i) shall

be made in respect of a civil servant unless the
competent authority has informed him in writing of
the grounds on which it is proposed to make the
order and has given him an opportunity of showing
cause against it.

Explanation -- In this section "competent authority"

means the appointing authority or a person duly
authorized in that behalf not being a person lower in
rank than the civil servant concerned.)

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THE PUNJAB CIVIL SERVANTS
(APPOINTMENT AND
CONDITIONS
OF SERVICE) RULES, 1974
 GOVERNMENT OF THE PUNJAB
SERVICES, GENERAL ADMINISTRATION AND INFORMATION
DEPARTMENT

NOTIFICATION
The 24th August, 1974

No. SOR-III-I-5/74 -- In exercise of the powers conferred by Section

23 of the Punjab Civil Servants Act, 1974, the Governor of the
Punjab is pleased to make the following rules, namely:-

THE PUNJAB CIVIL SERVANTS

(APPOINTMENT AND CONDITIONS OF SERVICE) RULES, 1974

PART-I - GENERAL
1. (1) These rules may be called the Punjab Civil Servants
(Appointment and Conditions of Service) Rules, 1974.

(2) They shall come into force at once.

(3) They shall apply to all civil servants.

Definitions --
2. In these rules, unless the context otherwise requires, the
following expressions shall have the meanings hereby respectively
assigned to them, that is to say:--

a) "All-Pakistan Unified Grades" has the same meaning

as in All Pakistan Services (Change in Nomenclature)
Rules, 1973;

b) "Appointing authority" in relation to a post means

the person authorized under rule 6 to make
appointment to the post;

c) "Autonomous or semi-autonomous organisation"

means an organization set up under a law by the
Government as a unit separate from the formal
departmental organisation;

d) "Board" means a Selection Board and includes a

Provincial Selection Board;

e) "Commission" means the Punjab Public Service

Commission;
 f) ("Committee" means a Departmental Promotion
*

Committee or a Selection Committee;)

(g) "Department" has the same meaning as in the

Punjab Government Rules of Business, 1974;

h) "Functional Unit" means a group of posts or a part of

such group sanctioned as a separate unit in or under
a Department;

i) "Grade" has the same meaning as in the Punjab Civil

Servants (Change in Nomenclature of Services and
Abolition of Classes) Rules, 1974; and

j) "Post" means a post in connection with the affairs of

the Province.

(2) Words and expressions used but not defined shall

bear the same meanings as they bear in the Punjab Civil Servants
Act, 1974.

3. (1) Appointment to posts shall be made by promotion,

transfer or initial recruitment, as may be prescribed by the
Government in relation to the posts in a grade from time to time:

@
(Provided that where as a result of retrenchment in, or re-
organisation of a Government Department/office or an Autonomous
or Semi-Autonomous Organisation set up by the Government, certain
posts or cadres are abolished and Government decides, by a special
order, to absorb persons rendered surplus in consequence thereof,
such persons may be absorbed against such posts in such manner
and on such terms and conditions as may be determined by the
Government;

Provided that absorption of such persons shall be made on

the recommendations of the Punjab Public Service Commission in
case of posts carrying BS-16 and above and in case of other posts on
the recommendations of the Committee constituted by the Chief
Minister or any officer authorized by him in that behalf;

Provided further that for purposes of seniority, persons

absorbed as above shall be treated as having been appointed by
initial recruitment with effect from the date they take over charge
in the absorbing functional unit/cadre.)

Provided further that where no equivalent post is available,

1

he may be offered a lower post in such manner and subject to such

* Substituted vide Notification No. SOR.III(S&GAD)2-122/89 dated

20.12.1989. History of amendments is available at page No. 30.
@ Added vide No. SOR.III-2-21/87, dated 17.2.1988.
1 Added vide Notification No. SOR.III.2-32/88 dated 19.09.2001.
conditions, as may be prescribed and where such civil servant is
appointed to a lower post, the pay being drawn by him in the
higher post immediately preceding his appointment to a lower post
shall remain protected.

(2) Appointments by promotion or transfer shall be

made in accordance with Part II and by initial recruitment in
accordance with Part III of these rules.

(3) The appointment shall be made from among such

persons possessing such qualifications and fulfilling such other
conditions as may be prescribed by the Government from time to
time.

·
4. (1) The Government may constitute Selection
Committees to make selection for appointment by initial
recruitment and Departmental Promotion Committees to make
selection for appointment by promotion or by transfer for posts as
may be specified by the Government from time to time.
(2) There shall be a Provincial Selection Board and such
other selection boards as may be constituted by Government from
time to time.
(3) The composition of such committees and board and
the procedure to be observed by such committees and boards
shall be determined by Government.
(4) The Provincial Selection Board shall make selection for
appointment:-
i) By promotion and transfer to posts in BS-19
and above and for posts in BS-18 included in
the schedule IV of the Punjab Government
Rules of Business, 1974;
ii) By initial recruitment to such posts in BS-16
and above as may be specified to be filled
without reference to the Commission under
Rule 5 of the Punjab Public Service
Commission (Functions) Rules, 1978;
provided that any of the functions of the
Provincial Selection Board may be entrusted
by the Government to any selection board
constituted under sub-rule (2) above; and
(5) The Government in relation to various posts for
which a committee and a board have concurrent jurisdiction, shall,
by general or special order, specify the post for which selection will
be made by a committee or a board.
5. Where an appointing authority other than the Chief Minister
does not accept the recommendation of a committee or a board, it

·Substituted vide Notification No. SOR.III(S&GAD) 2-122/89, dated

20.12.1989. History of amendments is available at page 30.
shall record reasons thereof and obtain orders of next higher
authority and act accordingly.
*
6. Notwithstanding any thing to the contrary contained in any
service rules, the authorities competent to make appointment to
various posts shall be as follows:
Post Appointing Authority
i) BS 19 and above Chief Minister
t
ii) BS-18 (Chief Minister for posts included in Schedule IV to
the Punjab Government Rules of Business, 1974 and
the Administrative Secretary or the Chairman of the
Commission in other cases concerning the Secretary
or Chairman.
iii) BS 16 & 17 Administrative Secretary concerned or the Chairman
of the Commission for posts in the Commission
except such posts in BS-16 for which any other
authority is prescribed as appointing authority in the
service/ recruitment rules relevant to a Department
* * iv) BS 1 to 16 or the Commission.)
Respective authorities exercising such powers
immediately before the commencement of these
rules or such authorities as may hereafter be
empowered.

7. (1) A person appointed to a post in a grade against a

substantive vacancy shall remain on probation for a period of two
years, if appointed by initial recruitment, and for a period of one
year, if appointed otherwise; provided that the appointing
authority may extend the period of probation by a further period
not exceeding two years in all.

Explanation -- Officiating service and service spent on

deputation to a corresponding or a higher post may be allowed to
count towards the period of probation.

(2) No person shall be confirmed in a post unless he has

successfully completed such training and passed such
departmental examination as may be prescribed.

(3) If no orders have been made by the day following

the completion of the initial probationary period, the period of
probation shall be deemed to have been extended.

(4) Subject to the provisions of sub rule (2) above, if no

orders have been made by the day on which the maximum period
of probation expires, the probationer shall be deemed to have
been confirmed in his appointment from the date on which the
period of probation was last extended or may be deemed to have
been so extended.
* For history of amendments in Rule 6 see page 34.
** Substituted vide Notification No. SOR.III-2-23/86, dated
24.6.1990. Previous version is available at page 35.
t Substituted vide Notification No. SOR.III.1-9/89 dated 20.8.1998.
 §
Provided that in case of grant of extraordinary leave during
the period of probation of two years, the name of the person will
be removed from the seniority list and placed on a static list with
no claim to promotion, seniority or confirmation for the period he
remained on EOL.

(5) A probationer, who has satisfactorily completed his

period of probation against a substantive vacancy, shall be
confirmed with effect from the date of his continuous appointment
in such a vacancy:

Provided that where the period of his probation has been

extended under the provisions of sub rule (1) of this rule, the date
of confirmation shall, subject to the other provisions of this rule, be
the date on which the period of a probation was last extended.

8. The seniority inter se of persons appointed to posts in the

same grade in a functional unit shall be determined:-

(1) (a) In the case of persons appointed by initial

recruitment in accordance with the order of merit, assigned by the
selection authority provided that persons selected for appointment
to the grade in an earlier selection shall rank senior to the persons
selected in a later selection; and

(b) in the case of persons appointed otherwise, with

reference to the dates of their continuous appointment in the
grade; provided that if the date of continuous appointment in the
case of two or more persons appointed to the grade is the same,
the older if not junior to the younger in the next below grade, shall
rank senior to the younger person.

Explanation I -- If a person junior in a lower grade is

promoted to a higher grade on ad hoc basis, in the public interest,
even though continuing later permanently in the higher grade, it
would not adversely affect the interest of his seniors in the fixation
of his seniority in the higher grade.

Explanation II -- If a person junior in a lower grade is

promoted to higher grade by superseding his senior and
subsequently the latter is also promoted, the promoted first shall
rank senior to the one promoted subsequently.

Explanation III -- Subject to the provisions of rule 14 of

these rules, a junior appointed to a higher grade shall be deemed
to have superseded his senior only if both the junior and the senior
were considered for the higher grade and the junior was appointed
in preference to the senior.
§Proviso added after Rule 7 (4) vide Notification No. SOR.III-2-52/99
dated 20th November, 2001.
 (2) The seniority of the persons appointed by initial
recruitment to the grade vis-à-vis those appointed otherwise shall
be determined with reference to the date of continuous
appointment to the grade; provided that if two dates are the same,
the person appointed otherwise shall rank senior to the person
appointed by initial recruitment; provided further that inter se
seniority of person belonging to the same category will not be
altered.

Explanation -- In case a group of persons is selected for

initial appointment at one time, the earliest date on which any one
out of the group joined the service will be deemed to be the date
of appointment of all persons in the group. Similarly in case a
group of persons is appointed otherwise at one time in the same
office order the earliest date on which any one out of the group
joined the service will be deemed to be the date of appointment of
all persons in the group. And the persons in each group will be
placed with reference to the continuous date of appointment as a
group in order of their inter se seniority.

(3) Notwithstanding the provisions of this rule, the

seniority lists already prepared in accordance with the rules
applicable immediately before the commencement of these rules
shall be construed as seniority lists for the respective new grades
in respect of persons already in service and amendments therein
shall continue to be made in accordance with those rules to settle
inter se seniority disputes among them.

§
Provided further that in case of extraordinary leave without
pay beyond 5 years, the name of the person to whom such leave is
granted will be removed from the seniority list and placed on a
separate static list with no claim to promotion or to seniority over
any junior who may be promoted during this period and his name
will be brought back on the seniority list only after he resumes
duty on return and his seniority shall be determined after
deducting the period he remained on EOL beyond 5 years. If
approved for promotion he will not regain his seniority.

§Proviso added after Rule 8 (3) vide Notification No. SOR.III-2-52/99

dated 20th November, 2001.
 PART-II
APPOINTMENT BY PROMOTION,
TRANSFER OR DEPUTATION

9. (1) Appointments by promotions or transfer to posts in

various grades shall be made on the recommendations of the
appropriate committee or board.

(2) Promotion including proforma promotion shall not be

claimed as of right by any civil servant.

10. Only such persons as possess the qualifications and meet

the conditions laid down for the purpose of promotion or transfer
to a post shall be considered by the Selection Authority.

*
(10-A. Appointment on acting charge basis --
(1) Appointment on acting-charge basis may be made in
the manner hereinafter prescribed.

(2) Where the appointing authority considers it to be in

the public interest to fill a post reserved under the rules for
departmental promotion and the most senior civil servant
belonging to the cadre or service concerned who is otherwise
eligible for promotion does not possess the specified length of
service, the authority may appoint him to that post on acting-
charge basis.

(3) Where the appointing authority is satisfied on report

of the selecting authority that no suitable officer is available to fill
a post in a grade 17 and above reserved under the rules to be
filled by initial recruitment and it is expedient not to allow the post
to remain unfilled, it may appoint to that post on acting-charge
basis the most senior officer eligible for promotion to that post.

(4) No appointment on acting charge basis shall be

made against a post which is likely to remain vacant for period of
less than six month.

(5) No appointment on acting-charge basis shall be

made without the recommendations of the Departmental
Promotion Committee or the Provincial Selection Board as the case
may be, but such appointment shall not be deemed to have been
made on regular basis for any purpose nor shall confer any right
for regular appointment.)

* Added vide Notification No. SOR.III-1-14/75 dated 26.2.1983.

@
(10-B Appointment on current-charge basis --
(1) Where a post is likely to remain vacant for a period
of less than ¨one year and the appointing authority does not
consider it expedient to make an appointment on ad hoc basis, it
may appoint the senior most civil servant, who in the opinion of
the appointing authority, is eligible and suitable for promotion
under the relevant rules, on current-charge basis.

(2) An appointment made on current-charge basis shall

come to an end on appointment of a person on regular basis or on
the expiry of ¨one year, whichever is earlier.)

* 11. Appointments by transfer may be made if transfer is

*

prescribed in the relevant service rules as a method of

appointment to such post:

(i) from one functional unit to another functional unit if

the person holds an appointment on regular basis in the same
basic scale and rank as that of the post to which appointment by
transfer is proposed to be made provided he possesses the
qualifications prescribed for initial recruitment to such posts; or

(ii) from amongst persons holding appointments in

Federal Government and other provinces of Pakistan if the person
fulfills conditions of appointment to the post to which he is
transferred and satisfies such other conditions as may be laid
down by the Government in this respect:

Provided that persons holding posts in All Pakistan Unified

Grades may be appointed by transfer to a certain number of posts
as may be determined from time to time.

12. Until the rules laying down the qualifications and other
conditions for the purposes of promotion are made, no person
shall be promoted to a post in higher grade on regular basis unless
he has passed such test as may be specified by the appointing
authority to be conducted by the selection authority;

Provided that the Government may dispense with the

requirement of passing the test in relation to such posts as may be
specified.

@ Substituted vide notification No. SOR.I(S&GAD)16-32/94 dated

4.9 1994 (original version at page 35).
¨ The words “six months” substituted with the words “one year” in
sub-rule (1) and (2) vide Notification No. SOR.III-2-58/97 dated
9.9.1999.
** Substituted vide Notification No. SOR.III-1-14/75 dated
17.10.1993. Previous version is available at page 35.
@
13. (Appointment by promotion on officiating basis.
(i) Where a post falls vacant as a result of deputation,
@ @
posting outside cadre, leave, suspension or appointment on
acting-charge basis of the #(regular) incumbent or is reserved
under the rules to be filled by transfer, if none is available for
transfer, the appointing authority may make appointment by
promotion against such post on officiating basis.

(ii) No person shall be promoted on officiating basis

unless he possesses the qualifications and experience prescribed
for the post and his promotion as such is approved by the
chairman of the appropriate selection authority.

(iii) An officiating promotion shall not confer any right of

promotion on regular basis but shall be liable to be terminated as
soon as a person becomes available for promotion on regular
basis.

(iv) Officiating promotion shall be made on the same

terms and conditions as to pay as are prescribed for regular
appointment by promotion.)

*
14. (All persons holding posts in the same functional unit who
possess the minimum qualifications and experience prescribed for
a higher post reserved for departmental promotion, shall be
eligible to compete for promotion in the manner and subject to the
conditions as may be prescribed.)

* * 14.A Out of turn promotion:-

Notwithstanding anything contained in these rules, a civil
servant eligible for promotion against a post reserved for
promotion in the respective functional unit may be promoted, out
of turn, in consideration of criteria laid down in Section 8-A of the
Punjab Civil Servants Act, 1974, on the recommendations of the
following Boards; with the approval of the Chief Minister:-

1) Posts in BPS-17 and above Provincial Selection Board.

2) Posts in BPS-1 to 16 Special Selection Board

comprising Additional Chief
Secretary; Finance Secretary,
@ For history of amendments in rule 13 see page 36.
@@ Inserted vide Notification No. SOR.III (S&GAD)1-14/75 (P) dated
26.10.1992.
# Deleted vide Notification No. SOR.III-1-14/75 dated 23rd July,
1990.
* Substituted vide Notification No. SOR.III-1-14/75, dated
28.7.1987. Original version is available at page 36.
** Added vide Notification No. SOR.IV (SGA&ID)15-6/87, dated
9.2.1989.
 Secretary Law, Secretary
(Services) SGA&ID, Secretary
O&M/ Deputy Secretary (Reg:),
SGA&ID.

15. (1) A person in the service of an autonomous or semi-

autonomous organisation who possesses minimum educational
qualifications, experience or, comparable length of service
prescribed for the post shall be eligible for appointment to the said
post on deputation, for a period not exceeding three years at a
time, on such terms and conditions as may be sanctioned by the
Government in consultation with the lending organisation.

(2) Subject to any rules or orders on the subject issued

by the Government, a civil servant who fulfills the conditions and is
considered suitable may be sent on deputation to an autonomous
or semi-autonomous organisation, established by law, on such
terms and conditions as may be decided by appointing authority in
consultation with the borrowing organisation.

Provided that leave and pension contributions shall

invariably be made by the borrowing organisation.
 PART-III
INITIAL APPOINTMENT
¨
“16. Initial recruitment to the posts in Grade 16 and above and
such other posts in BS.11 to BS.15 as are notified by the
Government, except those which, under the Punjab Public Service
Commission (Functions) Rules, 1978, do not fall within the purview
of the Commission or which are specified to be filled without
reference to the Commission, shall be made on the basis of the
examination or test conducted by the Commission.”

17. Initial appointment to all posts in grades 1 and above

except those filled under rule 16, shall be made on the basis of
examination or test to be held by the appropriate committee or the
board, as the case may be, after advertisement of the vacancies in
newspapers, or in the manner to be determined by the
Government.

@@ 17.A. Notwithstanding anything contained in any rule to the

contrary, whenever a civil servant dies while in service or is
declared invalidated/incapacitated for further service, one of his
unemployed children may be employed by the Appointing
Authority against a post to be filled under rules 16 and 17 for
which he/she possesses the prescribed qualification and
experience and such child may be given 10 additional marks in the
aggregate by the Public Service Commission or by the appropriate
Selection Board or Committee provided he/she otherwise qualifies
in the test/examination and/or interview for posts in BS-6 and
above.

Provided further that one child of a Government servant

who dies while in service or is declared invalidated/incapacitated
for further service shall be provided a job against posts in BS-1 to
5 in the department in which the deceased Government servant
was working, without observance of formalities prescribed under
the rules/procedure. Provided such child is otherwise eligible for
the post.

#
(18. (1) A candidate for initial appointment to a post must
possess the prescribed educational qualifications and experience
and also, except as provided in the rules framed for the purpose of
relaxation of age limit, must be within the age limit as laid down
for the post:

¨Substituted vide Notification No. SOR.III.1-14/75 dated 20.5.2001.

Previous version is available at page 37.
@@ Substituted vide Notification No. SORIII-2-42/92 dated
28.8.1993. Previous version is available at page 37.
# Rule 18 was renumbered as 18(1) and sub rule (2) was added
vide Notification No. SOR.III-1-14/75 dated 1.4.1976.
 Provided that experience, where prescribed, would include
equivalent experience, to be determined by the Government in a
profession or in the service of an autonomous or semi-autonomous
organisation or a private organisation.

(2) (i) Where recruitment is to be made on the basis of a

written examination, age shall be reckoned as on the first of
January of the year in which the examination is proposed to be
held; and

(ii) in other cases, as on the last date fixed for

submission of applications for appointment.)

*
(19. (1) No person shall be appointed to a post unless he is a
citizen of Pakistan, provided that this restriction may be relaxed by
Government in suitable cases.

(2) No person, who has married a foreign national shall

be appointed to a post; provided that this restriction may be
relaxed by Government in case of a person who has married a
citizen of India §or citizen of Bangladesh.)

20. Vacancies in various posts shall be filled from persons

domiciled in the province of the Punjab in accordance with merit;
provided that for a period not exceeding ** (20) years from the
commencing day of Constitution of the Islamic Republic of
Pakistan, such posts may be reserved for persons domiciled in
such areas as may be specified.

21. A candidate for appointment must be in good mental and

bodily health and free from any physical defect likely to interfere
with the discharge of his duties. A candidate who after such
medical examination as Government may prescribe is found not to
satisfy these requirements shall not be appointed.

#
(21.A. (1) No person, not already in Government
service, shall be appointed to a post unless he produces a
certificate of character from the principal Academic Officer of the
academic institution last attended and also certificates of
character from two responsible persons not being his relatives who
are well acquainted with his character and antecedents.

(2) Notwithstanding anything in sub rule (1) an

appointment by initial recruitment shall be subject to the

* Rule 19 was renumbered as 19(1) and sub rule (2) was added
vide Notification No. SOR.III-1-14/75 dated 1.4.1976.
§ In Rule 19 (2), words “or citizen of Bangladesh” added vide
Notification No. SOR. IV (S&GAD) 1-9/96 dated 28 th October, 1997.
** Substituted for the figure "10" vide Notification No.
SOR.IV(S&GAD) 15-3/86 dated 3.6.1986.
# Added vide Notification No. SOR.III-1-14/75, dated 1.4.1976.
verification of character and antecedents of the candidate or the
person appointed to the satisfaction of the appointing authority.)

©
(3) Alteration in the date of birth.

”The date of birth once recorded at the time of

joining government service shall be final and there-
after no alteration in the date of birth of a civil
servant shall be permissible.”

© Added vide Notification No. SOR.III-1-14/75 dated 15.11.2000.

 PART-IV
AD HOC APPOINTMENTS
22. (1) When a post is required to be filled, the appointing
authority shall forward a requisition to the selection authority
immediately after decision is taken to fill the post.

(2) After forwarding a requisition to the selection

authority, the appointing authority may, if it considers necessary in
the public interest, fill the post on ad hoc basis for a period not
exceeding * (one year) pending nomination of a candidate by the
selection authority:

Provided; 1) the vacancy is advertised properly in the

newspapers;

2) the appointment is made of a person duly qualified

in accordance with the provisions of the rules and
orders applicable to the post;

3) the selection is made on the basis of merit

determined by objective criteria;

4) the appointment order certifies that a requisition has

been sent to the selection authority; and

5) the appointment is made subject to revocation at

any time by the competent authority;

Provided further that ad hoc appointment shall not confer

any right on the persons so appointed in the matter of regular
appointment to the same post nor the service will count towards
seniority in the grade.

@
(3)

*Substituted for the words "six months" vide Notification No.

SOR.III-1-39/78, dated 14.6.1982.
@ Deleted vide Notification No. SOR.III-1-14/75 dated 11.3.1975.
Original version at page 37.
 PART-V
RELAXATIONS
23. *
(The Chief Minister may, for special reasons to be recorded
in writing, relax any of the rules in any individual case of hardship,
to the extent prescribed by him.)

*Substituted vide Notification No. SOR.IV (SGA&ID) 15-4/85 dated

24.12.1985. Previous versions are available at page 38.
 HISTORY OF AMENDMENTS AND ORIGINAL VERSION OF
RULES
Rule 2 (f)
Original Version of Rule 2 (f).

"2. (f) "Committee" means a Departmental Promotion Committee

or a Departmental Selection Committee"

The above original version was substituted vide Notification No.

SOR.III-16/86 dated 17.2.1987 as under:

"Committee" means a Departmental Promotion Committee,

a Departmental Selection Committee or a Recruitment
Advisory Committee.

The substitution made vide Notification No. SOR-III-1-16/86, dated

17.2.1987 was withdrawn vide Notification No. SOR-III-1-16/86,
dated 20.4.1988. Consequently, original version was restored
which was again substituted vide Notification No. SOR.III(S&GAD)2-
122/89 dated 20.12.1989 as given at page 17.

Rule 4
The whole Rule 4 consisting of 9 sub-rules was substituted vide
Notification No. SOR-III (S&GAD)2-122/89 dated 20.12.89 as given
at page 18 Amendments made from time to time in the 9 sub-rules
are detailed below:-

Original version of Sub-Rule (1) of Rule 4.

"4.(1) In each Department or Office of the Government, there shall

be one or more Departmental Promotion Committees and
Departmental Selection Committees."

After the full stop at the end of Rule 4 (1) the following words were
added vide Notification No. SOR-III-1-16/86 dated 17.2.1987.

Provided that there shall be one Recruitment Advisory

Committee at District level for all departments.

The above addition was withdrawn vide Notification No. SOR-III-1-

16/86 dated 20.4.1988. Thereafter through another amendment
made vide Notification No. SOR-III-2-35/89 dated 15.5.1989 a
proviso was added below the sub-rule (1) of Rule, 4, as under:-

Provided that there shall be one Departmental Selection

Committee at District level for purposes of making recruitment to
district cadre posts in BS-1 - 15 of all departments.

Sub-rule 2
The original version of sub-rule (2) is given hereunder :-
 (2) There shall be a Provincial Selection Board and such
other Selection Boards as may be constituted by Government from
time to time.

Sub-rule (3)
Original version of Sub-Rule (3) of Rule 4.

4. (3) Each such Committee or Board shall consist of at least

three members one of whom shall be appointed as Chairman.

After the full stop at the end of sub rule (3) of Rule 4 the following
words were added vide Notification No. SOR-III-1-16/86 dated
17.2.1987.

Provided that the Recruitment Advisory Committee shall be

constituted as may be notified by the Government from
time to time.

The sub-rule (3) was substituted vide Notification No. SOR-III-1-

16/86 dated 10th June, 1987 as under:-

(3) Each such Committee or Board shall consist of at least

three members, except in the case of Recruitment Advisory
Committee, one of whom shall be appointed as Chairman.

Sub-rule 4
Original version of sub-rule (4) of rule 4 is as under:-

(4) The composition of such Committees and Boards and

the procedure to be observed by such Committees and Boards
shall be determined by Government.

Sub-rule 5
Original version of sub-rule 5 of rule 4 is as under:-

(5) The appointing authority or its representative shall be

ex-officio member of the Board making selection.

Sub-rule 6
Original version of Sub-Rule 6 of rule 4 is as under:-

(6) A Departmental Promotion Committee shall make

selection for appointment by promotion or transfer to posts in or
under a Department or Office for which it is constituted in Grades
18 and below.

This Sub-rule 6 was substituted vide Notification No. SOR-III-1-

39/78 dated 10.7.1981, as below:-
 "(6) A Departmental Promotion Committee shall make
selection for appointment by promotion or transfer to posts
in or under a Department or Office for which it is
constituted in Grade 17 and below."

This sub-rule was again substituted vide Notification No. SOR-III-

2.25/86 dated 21.9.1986 as under :-

(6) A Departmental Promotion Committee shall make

selection for appointment by promotion, or transfer to posts in or
under a Department or Office for which it is constituted in BPS 16
and 17 and also for posts in Bs-18 other than those included in
schedule IV of Punjab Government Rules of Business, 1974.

Sub-rule 7
Original version of Sub-Rule 7 of Rule 4 is given hereunder :-

(7) A Departmental Selection Committee shall make

selection for appointment by initial recruitment to posts in or
under a Department or Office for which it is constituted in Grades
15 and below and such other posts in Grades 16 and above as
may be specified to be filled without reference to the Commission
under rule 5 of the Punjab Public Service Commission (Functions)
Rules, 1974.

The above Sub-Rule 7 was substituted vide No. SOR-III-1-39/78

dated 10.7.1981.

A Departmental Selection Committee shall make selection for

appointment by initial recruitment to posts in or under a
Department or Office for which it is constituted in Grade 15 and
below.

The following words were added after deleting the full stop after
the word below vide Notification No. SOR-III-2-23/86 dated
8.5.1987:-

"and the post of Superintendent in non-Secretariat office."

After the full stop appearing at the end of sub-rule (7) the following
addition was made vide Notification No. SOR-III-1-16/86, dated
17.2.1987.

"Recruitment Advisory Committee shall make

recommendations for appointment by initial recruitment to
all posts in BS-1 to BS-6 in the district cadres of all
departments. Recommendations of the Recruitment
Advisory Committee shall be of advisory nature and the
respective appointing authorities may issue appointment
orders as per recommendations of these Committees."
The above addition made vide Notification No. SOR-III-1-16/86
dated 17.2.1987 was withdrawn through Notification NO. SOR-III-1-
16/86 dated 20.4.1988.

A proviso to this sub-rule was added vide Notification No. SOR-III-2-

35/89, dated 15.5.1989 as under:-

Provided that the Departmental Selection Committees at

district level headed by the Dy. Commissioner concerned shall
make selection for appointment by initial recruitment to all district
cadre posts in BS-1-15 of all departments.

Sub-rule 8
Original version of Sub-Rule 8 of Rule 4 is given hereunder:-

(8) A Selection Board shall make selection for appointment by

initial recruitment, transfer or promotion to all posts in Grades 15
and below and such other posts in Grade 16, 17 and 18 as may be
specified to be filled without reference to the Commission under
rule 5 of the Punjab Public Service Commission (Functions ) Rules,
1974.

The above version was substituted as below vide Notification No.

SOR-III-1-39/78 dated 10.7.1981.

The Provincial Selection Board shall make selection for

appointment--

1. by promotion and transfer to posts in Grade 18 and

above ; and

2. by initial recruitment to such posts in Grade 16 and

above as may be specified to be filled without
reference to the Commission under rule 5 of the
Punjab Public Service Commission (Functions) Rules,
1978; and

The above mentioned clause (I) was substituted as under vide

Notification No. SOR-III-2-25/86 dated 21st September, 1986:

"By promotion and transfer to posts in BS-19 and above and

for posts in BS-18 included in the schedule IV of the Punjab
Government Rules of Business, 1974."

Through an amendment made vide Notification No. SOR-III-1-12/87

dated 27.6.1987, the word "and" appearing after semicolon in
clause (2) above was deleted and the following provision was
added thereunder:-

** (and Provided that any of the functions of the Provincial

Selection Board may be entrusted by the Government to
any Selection Board constituted under clause (2) above.)
The above notification No.SOR.III-1-12/87 dated 27th June, 1987
was superseded vide Notification No. SOR.III.2.20/86, dated 19th
October, 1987 and it was given effect from 21.8.1986. The word
"and" appearing in clause (2) after semi-colon was again deleted
through this amendment:-

"and Provided that any of the functions of the Provincial

Selection Board may be entrusted by the Government to
any Selection Board constituted under clause (2) above."

Sub-rule 9
Original version of Sub-rule 9 of Rule 4 which was deleted vide
Notification No. SOR-III-1-39/78 dated 10.7.1981.

(9) The Provincial Selection Board shall make selection for

appointment ----

(i) by promotion and transfer to posts in Grades 19 and

above and such other posts in Grade 18 as may be specified; and

(ii) by initial recruitment to such posts in Grades 19 and

above as may be specified to be filled without reference to the
Commission under rule 5 of the Punjab Public Service Commission
(Functions) Rules, 1974.

Moreover, sub-rule 10 was re-numbered as sub-rule (9) vide

Notification No. SOR-III-1-39/78 dated 10.7.1981. The original
version of sub-rule (10) which was re-numbered is given below :-

(10) The Government, in relation to various posts for which

a Committee and a Board have concurrent Jurisdiction, shall, by
general or special order, specify the post for which selection will be
made by a Committee or a Board.

Rule 6
Original version of Rule 6

6. The authorities competent to make appointment to various

grades shall be as follows;

Grades Appointing Authority

Grade 16 and above Government

Grade 1-15 Respective authorities exercising such

powers immediately before the
commencement of these rules or such
authorities as may thereafter be
empowered.
The above Rule 6 was substituted vide Notification No.
SOR.IV(S&GAD) 15-4/85 dated 24.12.1985 as under:

6. Notwithstanding anything to the contrary contained in any

service rules, the authorities competent to make appointment to
various posts shall be as follows:

Posts Appointing Authority

i) BPS 19 and above Chief Minister

ii) BPS 18 Chief Minister for posts included in
schedule IV of Punjab Government
Rules of Business, 1974 and the
administrative secretaries concerned
in other cases.
iii) BPS 16 & 17 Administrative secretaries
concerned.
iv) BPS 1-15 Respective authorities exercising
such powers immediately before the
commencement of these rules or
such authorities as may hereafter be
empowered.

Entries at Sr. No. (i) and (ii) above are still operative (may be seen
at page 19). However, entries at (iii) and (iv) below the heading
Posts were substituted vide Notification No. SOR.III-2-23/86 dated
8.5.1987 as under:-

iii) BPS-16 and 17 (except posts of

superintendent in non-secretariat offices).
iv) BPS-1 to 15 and BPS-16 posts of
superintendent in non-secretariat offices.

Thereafter, entries mentioned above at Sr. No. iii and iv were again
substituted vide Notification No. SOR.III-2-23/86 dated 24.6.1990
as given as under:

iii) BPS-16 and 17

iv) BPS-1 to 16

Original version of ii) and iii) in the table of Rule 6 which was
substituted vide Notification No. SOR.III.1-9/89 dated 20.8.1998 as
under:

Chief Minister for posts included in Schedule IV of Punjab

Government Rules of Business, 1974 and the
Administrative Secretaries concerned in other cases.

Administrative Secretary concerned or the Chairman of the

Commission for posts in the Commission except such
posts in BS-16 for which any other authority is prescribed
as appointing authority in the relevant service/recruitment
rules relevant to a Department or the Commission.
Rule 10
Rule 10-B was substituted vide notification No. SOR.III-1-
14/75 dated 26.2.1983 with the following text:-

(10-B Appointment on current-charge basis --

(1) Where a post is likely to remain vacant for a period
of less than six months and the appointing authority does not
consider it expedient to make an appointment on ad hoc basis, it
may appoint any civil servant to that post on current-charge basis.

(2) An appointment made on current-charge basis shall

come to an end on appointment of a person on regular basis or on
the expiry of six months whichever is earlier.)

Rule 11
(Appointments by transfer may be made:-
(i) from one functional unit to another functional unit if
the person holds an appointment on a regular basis in the same
grade as that of the post to which appointment is proposed to be
made; or

(ii) from amongst persons holding appointments in Federal

Government and other provinces of Pakistan if the person fulfills
conditions of appointment to the post to which he is transferred
and satisfies such other conditions as may be laid down by the
Government in this respect:

Provided that persons holding post in All Pakistan Unified

Grades may be appointed by transfer to a certain number of posts
as may be determined from time to time.)

The above rule was substituted vide Notification No. SOR.III-

1-14/75 dated 17.10.1993.

Rule 13
Original version of Rule 13

13. (1) No person shall be promoted on ad hoc basis unless

he possesses the qualifications for the post and his appointment
as such is approved by the chairman of the appropriate selection
authority.
(2) An ad hoc promotion shall terminate on the expiry of
six months from the date of promotion or on the date regular
promotion is ordered, whichever is earlier.

The above mentioned rule 13 comprising two sub rules, was

substituted vide Notification No. SOR.IV-1-14/75 dated 12.3.1985
by four clauses as under:
 (i) Where a post falls vacant as a result of deputation, leave
or appointment on acting-charge basis of the regular incumbent or
is reserved under the rules to be filled by transfer, the appointing
authority may make appointment by promotion against such posts
on officiating basis.

(ii), (iii), (iv) as given at page 23, 24.

However, the above mentioned clause 1 was again

substituted vide Notification No. SOR.III-1-14/75 (P) dated
10.1.1990 as given at page 23.

Rule 14
Original version of Rule 14 which was substituted vide Notification
No. SOR.III (SGA&ID) 1-14/75 dated 28.7.1987.

14. (1) All persons holding posts in a functional unit in the

same grade who possess the minimum qualifications and
experience prescribed for promotion shall be eligible to compete
for promotion and take part in the test to be held for the purpose.

(2) A person who fails in the test and is not promoted on

the basis of competitive merit, shall be deemed to have been
superseded by his juniors who are promoted provided that inter se
seniority of the officers thus promoted shall be maintained on
promotion:

Provided that a person, who was not able to take part in the
test due to reasons, beyond his control, may be permitted in
writing one more change by the appointing authority and, if so
allowed, shall retain his inter se seniority on promotion if he does
not fail in a special test, which may be held for the purpose, or the
next regular test, following the previous test in which he did not
appear. In any other case a person not appearing in the test shall
be deemed to have failed in the test and has been superseded.

Rule 16 (1)
Initial recruitment to the posts in grade 16 and above and such
other posts in BS-11 to 15 as are referred to it by the Chief
Minister, except those which under the Punjab Public Service
Commission (Functions), Rules 1978 do not fall within the purview
of the commission or which are specified to be filled without
reference to the commission, shall be made on the basis of
examination or test conducted by the Commission.

Rule 16 (2)
Notwithstanding anything contained in any rule to the contrary,
whenever a civil servant dies while in service and during the
performance of the duty, any one of his children may be employed
by the Government against a post for which he possesses the
prescribed qualifications and experience without observance of the
procedure laid down in rules 16 (1) and 17 ibid.

Original version of Rule 16(1) substituted by Notification No.

SOR.III-2-2/91 dated 24.3.1996 is as under:-

16 (1) Initial appointment to the posts in Grade 16 and above,

except those which, under the Punjab Public Service Commission
(Functions) Rules, 1978, do not fall within the purview of the
Commission or which are specified to be filled without reference to
the Commission, shall be made on the basis of examination or test
conducted by the Commission.

@
(2)

Rule 17-A
Notwithstanding anything contained in any rule to the contrary,
whenever a civil servant dies while in service or is declared
invalidated/incapacitated for further service, any one of his
unemployed children, if any, may be employed by the Appointing
Authority against a post to be filled under rules 16 and 17 for
which he/she possesses the prescribed qualifications and
experience and such child may be given 10 additional marks in the
aggregate by the Public Service Commission or by the appropriate
Selection Board or Committee, provided he/she otherwise qualifies
in the test, examination and/or interview

Rule 22 (3)
Original version of sub rule (3) of Rule 22 which was deleted vide
Notification No. SOR III (S&GAD) 1-14/86 dated 11.3.1975.

22. (3) Governor may, for special reasons, relax any of

these conditions in any individual case.

Rule 23
Rule 23 was added in these rules as below vide Notification No.
SOR.III 1-14/75 dated 11.3.1975.

"23. Government may, for special reasons, relax any of the rules
in any individual case".

This rule was substituted vide Notification No. SOR.III 1-

14/75 dated 6.2.1978, as under:

Government may, for special reasons to be recorded in writing,

relax any of the rules in any individual case of hardship to the
extent prescribed by Government."

@ Sub rule (2) was deleted vide Notification No. SOR.IV(S&GAD) 15-
2/86 dated 25.12.1987.
 This rule was further substituted vide Notification No.
SOR.III-1-14/75 dated 14.10.1993 as under:-

“23. The Governor may for special reasons to be recorded

in writing and after consultation with the PPSC, relax any of
the rules in any individual case or hardship to the extent
prescribed by him.”

This rule was again substituted vide Notification No. SOR.III-

1-14/75 dated 14.10.1993 as under:-

“23. The Chief Minister may, for special reasons to be

recorded in writing, relax any of the rules in any individual
case of hardship, to the extent prescribed by him.”
 ANCILLARY
INSTRUCTIONS
 Letter No. SOR-III-2-6/91
Dated the 24th February, 1992

Subject: RE-CONSTITUTION OF SERVICE RULES COMMITTEE FOR

SCRUTINY OF PROPOSAL OF SERVICE RULES/
AMENDMENTS ETC.

I am directed to refer to the Memo of this Department

bearing No.SOR.III-2-6/91, dated the 4th April, 1991, on the above
subject and to say that the Service Rules Committee has been re-
constituted as under:-

1. Additional Chief Secretary Chairman

Govt. Of the Punjab, SGA&I Department

2. Secretary/Director General (O&M), Member

Govt. Of the Punjab, SGA&I Department

3. Secretary Punjab Public Service Member

Commission

4. Deputy Secretary (Regulation) Member

Law & P.A. Department.

5. Deputy Secretary (PC) Member

Finance Department

6. Representative of the Member

Administrative Department

7. Under Secretary/Section Officer Secretary/

(Regulation-III) SGA&I Department. Member

No. SOR.III-1-2/76
Dated the 29th December, 1981

Subject: PROCEDURE FOR SUBMISSION OF CASES

TO SERVICE RULES COMMITTEE

I am directed to say that the procedure for submission of

cases to the Service Rules Committee in respect of framing of
service rules and amendments thereto circulated vide this
department's letter of even number, dated the 22nd November,
1979 is not being followed by most of the departments with the
result that unnecessary delay occurs in the finalization of their
proposals. The manner and procedure for sending proposals for
framing of service rules for posts which have no rules and making
amendments in the existing rules is reiterated below for strict
observance :-
 1) All proposals for framing of new service rules and
amendments in the existing rules should be
accompanied by a working paper (ten copies) explaining
the background and justification for the proposal
particularly where existing rules are required to be
amended. As already emphasized in this department
circular of even number dated 7th October, 1981 it is
requested that while sending proposals for framing of
new service rules and making amendments in the
existing rules the qualifications proposed for
appointment to the posts should suit the requirements
of the job. Change in existing ratios of requirement
between direct appointees and promotees should also
not be disturbed unless absolutely necessary in the
public interest.

2) In addition to above the following documents (ten

copies each) may also be sent to this Department :-

(i) For new service rules:-

(a) A schedule at * Annexure-I duly completed.

(b) A list of duties of the post in the pro forma at

**
Annexure-II

(c) Piecemeal proposals for framing of service

rules shall not be entertained. The
administrative departments are requested to
furnish a certificate that service rules for all
posts in the functional unit have been framed
and no post is left out.

(d) Organizational chart of the department/office

in which the post/posts are located indicating
the number of sanctioned posts at each level
in the organization.

ii) For amendments in the existing service rules ---

(a) A comparative statement showing the

existing provisions of the relevant
service rules and the proposed
amendments @ (Annexure-III)

(b) A copy of the existing service rules.

*See at page No. 44.

**See at page No.45.
@ See at page No. 46.
 (c) A list of duties of the post in the pro-
forma at Annexure-II.

(d) Organizational Chart of the

department/office in which the post is
located indicating the number of posts
at all levels in the organization.

2. In order to make firm commitments on behalf of the

administrative departments sponsoring proposals for framing of
service/recruitment rules or making amendments thereto, the
administrative secretary or the head of attached department
concerned should attend the meeting of Service Rules Committee.
In case of their inability to attend the meeting a representative of
administrative department, not below the rank of a Deputy
Secretary fully conversant with the proposals, should attend the
meeting and should be in a position to make firm commitment on
behalf of the administrative secretary concerned. It may kindly be
impressed upon the representatives of administrative departments
who attend the meetings that discussions of the committee should
be kept strictly confidential till finalization of recommendations of
the committee. It may also be ensured that the proposals are
thoroughly examined from all angles before these are sent for
submission to the Service Rules Committee.

3. The Service Rules Committee has decided that the

proposals received from departments for framing of new service
rules or amendments in the existing rules, If deferred for want of
relevant information required by the Committee, or absence of the
representative of administrative department concerned from the
meeting without prior intimation shall be removed from the
agenda of the Committee till receipt of a further reference from the
administrative department concerned. Draft Notification in (in
triplicate) based on the recommendations of the Committee should
be forwarded to Regulations Wing of SGA&ID within a week of the
receipt of the minutes of the Service Rules Committee so that the
rules can be notified without unnecessary delay.

4. The existing service rules which were notified prior to the

coming into force of Punjab Civil Servants Act, 1974 should be
brought in conformity with the requirements of the said Act, in a
consolidated form on the prescribed schedule including therein all
the existing as well as new posts in all grades falling in a functional
unit.
 Annexure-I
Schedule
(for new posts)

Name Funct- Name App- Minimum Metho Age for initial Examination
of ional of ointing qualification for d of recruitment , training
Deptt unit post Autho- appointment recr- and other
with rity uitmen conditions
grade t required for
confirmation
Initial Prom- Min Ma
recruitmen otion x
t
1 2 3 4 5 6 7 8 9 10
 Annexure-II
JOB DESCRIPTION

1. Title/description of the post with grade.

2. Duties of the post.

3. Number of posts in the Grade and Functional Unit.

4. Number of posts in the next below tier in the

functional unit.

5. Number of posts in the next above tier in the

functional unit.
 Annexure-III

SCHEDULE
(For existing posts)

Name of the post with Department

Qualification for Age for initial recruitment

appointment

By initial Promotion Minimum Maximum Method of Reason

recruitment or recruitment s for
transfer amend-
ment
Existing Propose Existing Propose Existin Propose Existing Propose Existin Propose
d d g d d g d
 No. SOR.III-1-2/76
Dated the 13th Sept., 1982

Subject: PROCEDURE FOR SUBMISSION OF CASES

TO SERVICE RULES COMMITTEE.

I am directed to say that the Service Rules Committee has

decided that in future proposals for framing of Service Rules or
amendments therein should be accompanied by, besides other
documents, working-papers signed by the Administrative Secretary
concerned. Proposal received without all the necessary documents
will not be considered by the Committee.

No. SOR.III-2-6/91
Dated the 3rd Feb., 1991

Subject: SUBMISSION AND REPRESENTATION OF PROPOSALS

REGARDING FRAMING OF/AMENDMENT IN SERVICE RULES
BY ADMINISTRATIVE DEPARTMENTS FOR CONSIDERATION
OF SERVICE RULES COMMITTEE

I am directed to refer to the above subject and to state that

it has been noticed that Administrative Departments forward
proposals for framing of or amendment in service rules without
bringing the same to the notice of the Minister Incharge. Approval
of such proposals by the Minister Incharge is necessary.
Administrative Departments therefore should forward all proposals
for framing of or amendment in service rules after getting approval
of the Minister Incharge.

The Chairman of the Service Rules Committee/ACS, Punjab

has also taken notice of the fact that officers representing the
Departments are not well prepared. I am directed to request that
only officers fully conversant with the proposal and position of
existing rules who can make commitment on behalf of
administrative department, should be deputed to attend the
meeting.

These instructions may kindly be noted for compliance.

No. SOR.III-1-2/76
Dated the 13th August, 1985

Subject: CONSTITUTION OF SUB-COMMITTEE OF SERVICE RULES

COMMITTEE FOR INITIAL SCRUTINY OF PROPOSALS FOR
FRAMING OF SERVICE RULES
 I am directed to refer to this Deportment's letter of even
number dated 6th August 1981 regarding constitution of Service
Rules Committee and to say that due to heavy engagements and
preoccupation of the Chairman, Service Rules
Committee/Additional Chief Secretary, Government of the Punjab,
it has been decided to constitute the following sub-committee for
initial scrutiny of proposals of the administrative departments for
framing service/recruitment rules:

1. Additional Secretary (Reg.) Government Convenor

of the Punjab, SGA&ID

2. Secretary, Punjab Public Service Member

Commission

3. Deputy Secretary (PC), Finance Deptt. Member

4. Deputy Secretary (Regulations) Law Deptt.

Member

5. A representative of the administrative Co-opted

department concerned not below the rank
Member
of Dy. Secretary.

6. Under Secretary (R-III), SGA&ID. Secretary

The sub-committee shall meet every week on Monday to

formulate recommendations on the proposals of the administrative
departments for submission to the Chairman, Service Rules
Committee/Additional Chief Secretary, Government of the Punjab
who may either approve the same or refer these for consideration
by the full committee.

No. SOR.III-2-11/74
Dated 21st Sept., 1982

Subject: FRAMING OF SERVICE RULES FOR THE WORK

CHARGED ESTABLISHMENT SINCE REGULARISED

In 1972 Government had decided that the contingencies

paid staff engaged by Government should be converted into
regular establishment over a period of two years from the financial
year 1972-73. Most of the work-charged establishment has,
therefore, been regularized, but there are still several categories
who do not fall within the definition of civil servant as given in the
Punjab Civil Servants Act, 1974. Section 2 of the Act defines a civil
servant as a person who is a member of a civil service of the
province or who holds office in connection with the affairs of the
province but does not include a person who is a "worker" or
"Workman" as defined in the Factories Act, 1934 or the Workmen's
Compensation Act, 1923. Service Rules for such employees can
not therefore be framed under the Punjab Civil Servants Act, 1974.
For obvious reasons, they can not at the same time be left without
determination of terms and conditions of their appointment to
service. Government has therefore, decided that the terms and
conditions of service should be prescribed even in respect of its
employees who are not civil servants in the form of administrative
instructions indicating the qualifications, experience, method of
recruitment and age limits which should be expected of the
applicants for appointment to such posts. Guidance may be had in
this regard from the provisions of West Pakistan Industrial and
Commercial (Standing Orders) Ordinance, 1968 as well as of
Industrial Relations Ordinance, 1969.

2. All Administrative Departments are accordingly requested

to kindly prescribe the terms and conditions of appointment and
service of all non civil servants employees under their
administrative control. The matter should be given Top Priority and
copies of instructions issued in this regard be supplied to this
Department within a fortnight.

No. SOR.I-9-5/74
Dated 8th April., 1974

Subject: QUALIFICATIONS ETC. FOR POSTS AS ARE NOT COVERED

BY THE EXISTING SERVICE/RECRUITMENT RULES

I am directed to say that despite the clarification conveyed

in para 2 of this Department's letter No. SORI(S&GAD-16-2/71
(Policy), dated the 18th August, 1971, some Administrative
Departments have advertised the posts or placed requisitions with
the Punjab Public Service Commission for the posts which are not
covered by any of the existing Service/Recruitment Rules and have
specified the qualifications by themselves. This has resulted in
anomalies. As already explained, a proposal for framing the
Service/ Recruitment Rules or an amendment in any of the existing
Rules, remains a proposal unless it has gone thorough the entire
process and has been formally promulgated by the orders of the
Chief Minister. Normally, therefore, no post which is not covered by
any of the Service/Recruitment Rules should be advertised nor a
request in respect of such a post be placed with the Punjab Public
Service Commission. Where this may not be possible in cases of
extreme urgency, the Administrative Departments are requested to
obtain clearance from this Department with regard to qualifications
for a post not covered by any of the existing rules, whether it is to
be advertised by the Administrative Department itself or a
requisition for it is to be placed with Public Service Commission.

2. I am to request that observance of these instructions may

kindly be ensured in future.
 No. SOR.I(SGA&ID)-16-77/77
Dated 31st December, 1977

Subject: PLACING OF REQUISITION WITH THE

PUBLIC SERVICE COMMISSION

I am directed to invite your attention to the * ban imposed

by the Finance Department on filling vacancies in view of financial
stringency and to say that the Public Service Commission have
pointed out that the Departments continue to place requisitions for
filling vacancies without obtaining clearance from the Finance
Department. Similarly requisitions are placed with the Commission
for filling posts which are not covered by any Service Rules. Such
requests obviously result in embarrassing situations for the
Commission and also create unnecessary frustration among the
selected candidates who find that their appointment is not
possible either due to Finance Departments ban on filling
vacancies or on account of absence of Service Rules. It is
requested that requests for recruitment should not be made to the
Commission unless exemption has been obtained from the Finance
Department and concurrence of SGA&ID has been sought to fill the
posts in the absence of Service Rules as provided in SGA&ID's
letter No. SORI (SGA&ID)9-5/74, Dated 8th April, 1974. The Public
Service Commission will not entertain any requisitions for selection
of candidates against vacancies in the absence of clearance
certificates from the aforesaid Departments.

No. SOR.III-2-56/89
Dated 16 August, 1989

Subject: EQUIVALENCE OF QUALIFICATIONS

I am directed to say that in recruitment rules for various

posts relevant qualifications for appointment stand specified. In
some of these rules along with specific qualifications the words or
"equivalent" qualifications also appear. At times the Public Service
Commission does not have adequate information about
equivalence of qualifications possessed by the candidates who
apply for such jobs advertised by the Commission and it becomes
difficult for the Commission to determine eligibility or otherwise of
the candidates.

2. In order to cope with such situations it has been decided

that in cases specific qualifications stand laid down in the
recruitment rules, the Punjab Public Service Commission should
not entertain equivalent qualifications unless it is specifically
* Ban imposed by Finance Department was subsequently removed
hence obtaining exemption from Finance Department is no longer
required.
mentioned as such in the rules but if it is so mentioned in the
rules, the Administrative Department should specify such
qualifications through a notification so that the Punjab Public
Service Commission is not misled.

3. All Administrative Departments are requested to kindly do

the needful at once under intimation to all concerned.

No. SOXII(S&GAD)5-10/62
Dated 6th March., 1963

In exercise of the powers conferred by sub-clause (b) of

clause (2) of Article 178 of the Constitution of the Islamic Republic
of Pakistan the Governor of West Pakistan is pleased to authorise
the High Court of West Pakistan to make rules prescribing the
terms and conditions of service of the ministerial establishment of
the Courts subordinate to the High Court of West Pakistan and of
the process - servers in those courts, subject to the condition that
the rules shall require the previous approval of the Governor.

No. SOR.I(SGA&ID)-9-1/73 (A)

Dated 1st Oct., 1973

Subject: RELAXATION OF THE CONDITION OF MINIMUM AGE LIMIT

I am directed to refer to this Department's circular letter No.

SOIV (S&GAD) 9-12/64 (Policy), dated the 20th May, 1969,
enjoining that no person should be appointed in Government
Service who does not fulfill the conditions about the minimum age
limit without first obtaining the approval of this Department, and to
say that the question of appointment of persons below the age of
18 years in service has been further considered in consultation
with the Law Department. Entry into service and terms and
conditions thereof are basically contractual in nature and a
contract with a minor is void ab-initio. It will, therefore, not be
possible to hold a minor accountable for his acts. In view of this
legal position, it has been decided that minors should in no case
be taken in service and their cases for relaxation of the condition
of minimum age limit will not be considered.

2. Minimum age limit in different Service Rules is prescribed

keeping in view the required maturity of the person for a particular
job and relaxation cases cannot be entertained except in very
special circumstances. Exceptional cases for relaxation of lower
age limit in the case of persons who are above 18 years but below
the minimum age prescribed in the relevant rules should,
therefore, continue to be referred to the Service, General
Administration and Information Department.

No. SOR.III-1-14/75
Dated 18th December, 1977

Subject: AMENDMENT TO RULE 23 OF THE PUNJAB CIVIL SERVANTS

(APPOINTMENT AND CONDITIONS OF SERVICE) RULES
1974 -- INSTRUCTIONS ABOUT RELAXATION OF
SERVICE/RECRUITMENT RULES

To prevent misuse of rule 23 of the Punjab Civil Servants

(Appointment and Conditions of Service) Rules, 1974, it has been
decided to amend rule 23 ibid as under:-

"Government may, for special reasons to be recorded in

writing, relax any of the rules in individual cases of hardship
to the extent prescribed by Government".

2. It has been further decided that except for the upper age
limit no other condition of appointment or service shall be relaxed
by any authority other than the executive head of the province.

3. As regards the upper age limit delegation, it shall not be

relaxed beyond 5 years and powers delegated under the West
Pakistan Delegation of Powers (Relaxation of Upper Age) Rules,
1961 shall continue to be exercised by the respective authorities.
However, the restriction of 5 years shall not be in derogation of
concessions allowed under the Punjab Civil Servants Recruitment
(Relaxation of Upper Age Limit) Rules, 1976 and policy laid down in
respect of serving government servants.

4. In view of the shortage of specialists in various fields, it has

been decided that any additional period spent by the specialists in
pursuit of their professional studies/ professional work should be
excluded from their age while determining their age for
appointment to civil posts.

5. The authorities competent to relax the rules shall ensure

that relaxation of rules is allowed rarely and only in cases involving
factors beyond human control which merit due consideration.
While relaxing rules, such factors and reasons must always be
recorded in writing by the competent authority.

No. SOR.III-1-14/75
Dated 27th March., 1978
Subject: AMENDMENT TO RULE 23 OF THE PUNJAB CIVIL SERVANTS
(APPOINTMENT AND CONDITIONS OF SERVICE) RULES,
1974 -- INSTRUCTIONS ABOUT RELAXATION OF
SERVICE/RECRUITMENT RULES

The Punjab Public Service Commission have observed that

para 4 of this Department's circular of even No. dated 18th
December, 1977 regarding relaxation of age in the case of
specialists needs further elaboration.

2. The matter has been examined and it is clarified that the

power to determine the additional period spent by a specialist in
pursuit of his professional studies/professional work for purposes
of benefit towards age limit will vest in the authority designated as
such in the West Pakistan Delegations of Powers (Relaxation of
Age) Rules, 1961, if the extent of relaxation required is 5 years or
below. Since proposal for relaxation beyond five years will require
approval of Martial Law Administrator, these should be sent to
SGA&I Department for necessary scrutiny in the context of overall
policy. The Administrative Departments shall, in such cases,
indicate the period along with its nature spent by the candidate in
pursuit of professional studies/work and certify in writing, that
there is shortage of specialists in the line in which relaxation of
age is proposed.

3. The case where total period by which a person is overage

exceeds 5 years shall be referable to SGA&I Department even if
the period of relaxation works out to less than 5 years after
deducting the period of professional studies/professional work.

4. It may be reiterated that the authorities competent to relax

the rules shall ensure that relaxation is allowed only rarely in cases
involving factors beyond human control and such factors &
reasons must always be recorded in writing.

No. SOR.I(SGA&ID)-9-21/78
Dated 2nd September, 1978

Subject: RELAXATION OF AGE LIMIT

I am directed to invite your attention to the circular letter

No. SORI (SGA&ID)9-20/76 dated 20th August, 1976 on the subject
noted above and to state that the Public Service Commission has
decided that in future only such candidates will be admitted to
Tests, Examinations or Interviews who fulfill all conditions of
appointment to the post being filled on the last date of receipt of
applications. No body's candidature shall be revived on the basis
of relaxation of conditions of appointment granted by the
competent authority after the said date. I am to bring this decision
of the Commission to your notice and request that case for the
grant of relaxation must invariably be decided much before the
closing date of applications fixed by the Commission. The cases
involving relaxation of age needing approval of the Executive Head
of the Province must be referred to S&GAD at least a fortnight
before the closing date so that a decision can be taken well in
time.

No. SORI(S&GAD)6-1/87
Dated 11th January, 1987

Subject: RELAXATION OF SERVICE RULES

I am directed to say that it has come to the notice of the

Chief Minister that relaxation of rules is being ordered in different
departments by authorities who are not competent to issue such
orders. Under Rule 23 of the Punjab Civil Servants (Appointment
and Conditions of Service) Rules, 1974 (reproduced below) the
powers to relax service rules vest only in the Chief Minister:

"Chief Minister may, for special reasons to be recorded in

writing, relax any of the rules in any individual case of
hardship to the extent prescribed by him."

2. According to item No. 16 of Schedule VII of the Punjab

Government Rules of Business, 1974 as well all cases involving
relaxation of Service Rules are required to be submitted to the
Chief Minister for his approval before issue of orders.

3. An exception has been made only in cases of relaxation of

upper age limit, powers whereof have been delegated to specified
authorities vide West Pakistan Delegation of Powers (Relaxation of
Upper Age) Rules, 1961 as amended, vide this Department's
Notification No. SOR.I (S&GAD)9-36/81, dated 10th November,
1981.

4. In view of the requirement of rules enumerated above, any

relaxation of service rules ordered by any authority other than the
Chief Minister is not valid and of no legal effect. This position has
already been clarified vide this Department's letter No. SOR. III-1-
14/75, dated 18th December, 1977. * (Copy enclosed).

5. I am, therefore, to request that it may kindly be ensured

that no orders are issued by any authority in violation of the above
legal provisions. The cases, if any, in which orders have been
passed regarding relaxation of the service rules by any authority
other than the Chief Minister, may be got regularised by

* See at page 51.

submission of summaries to the Chief Minister through this
Department.

No. SORI (S&GAD) 9-454/87

Dated the 16th March 1988

Subject: EX-POST FACTO RELAXATION OF THE SERVICE RULES

It has come to the notice of the Chief Minister Punjab that

the appointing authorities make appointments of persons who do
not fulfill the conditions of appointment such as age without
obtaining the requisite relaxation of rules from the competent
authority before making such appointments. The competent
authorities including the Chief Minister are therefore asked to allow
ex-post facto relaxation of rules. Such course of action which
amounts to violation of rules is being adopted by the departments
as a matter of routine and the competent authorities are presented
with faith-accompli. It has, therefore, been decided that all
proposals involving violation of law and irregularities may be
proceeded against under the Efficiency and Discipline Rules.
Consequently no proposal for post-facto relaxation of rules shall be
entertained by this Department in future.

No. SORIII-2-25/86
Dated 21st Sept., 1986

In pursuance of the provisions of Rule 4 of the Punjab Civil

Servants (Appointment and Conditions of Service) Rules, 1974 and
in supersession of all previous notifications, in this respect, the
Governor of the Punjab is pleased to constitute the following
board/committees for making selection to various posts:

a) Provincial Selection Board

The Provincial Selection Board for purpose of making
recommendations for appointment by promotion or transfer
to all posts in BS-19 and above and also to posts in BS-18
included in Schedule IV of the Punjab Government Rules of
Business, 1974 and by initial recruitment to such posts in
BS-16 and above as may be specified to be filled in without
reference to the Commission under Rule 5 of the Punjab
Public Service Commission (Functions) Rules, 1978, shall
consist of:

i) Chief Secretary
Chairman

ii) Addl. Chief Secretary, SGA&ID

Member
 iii) Senior Member of the
Member
Board of Revenue

iv) Chairman, Planning and Member

Development Board

v) Secretary, Finance Department Member

vi) Secretary of Department to which Member

the post relates

vii) * * Home Secretary Member

viii) Addl. Inspector-General of Member

Police ( Special Branch)

ix) Secretary (Services)/ Member

Addl. Secretary (Services),
SGA&ID

@
Provided that for the purpose of making recommendations
for appointment against posts in BS-21 and above, the Provincial
Selection Board shall be headed by the Chief Minister as its
Chairman and Chief Secretary shall be a member of the board.

*
b) Departmental Promotion Committees
The Departmental Promotion committee for the
purpose of making recommendations for appointment by
promotion or transfer to posts in BS-16, 17 and also posts in
BS-18 (other than those included in schedule IV of the
Punjab Government Rules of Business, 1974) in or under a
department or office within the meaning of sub-rule (6) of
Rule 4 ibid shall consist of:

i) Secretary or Addl. Secretary Chairman

of the Department

ii) Addl. Secretary (Reg.)/Deputy Member

Secretary (Reg.) SGA&ID or a
representative of SGA&ID

iii) Deputy Secretary (Admn.) of the Deptt. Member

** Added vide Notification No.SOR.III-2-25/86, dated 15 th Dec.,
1996.
@ Added vide Notification No. SOR.III-2-6/87 (P), dated 7th May,
1987.
* Composition changed. May be read with Notification No. SOR. III-
2-25/86 dated 28.5.1987 and letter of even No. dated 29.3.1990 at
page 57.
 provided that if the posts are in the
Attached Department or a subordinate
office, the Head of the Attached Deptt.
or Head of Office shall act as member
in lieu of Deputy Secretary of the Deptt.

c) Departmental Selection Committees

The Departmental Selection Committees for the
purposes of making recommendations for appointment by
initial recruitment to all posts in BS-1-15 in or under a
Department or office within the meaning of Sub-rule (7) of
rule 4 ibid shall consist of :--

(i) Appointing Authority Chairman

@ @ (ii) Two officers/officials to be nominated Member

by the Administrative Department with
the approval of the Minister Incharge

Provided that the Selection Committees constituted

#

for making recommendations for appointment by initial

recruitment to all posts in BS-1 to BS-15 of all departments
(other than those in the Provincial Civil Secretariat and
Heads of Attached Departments/offices) including the post
of Secondary School Teacher (BS-16) in Education
Department shall consist of:-

I. For Divisional/Regional/Circle
Cadre Posts

Divisional Commissioner Chairman

Appointing Authority concerned Member

Assistant Commissioner (G) to Member/

the Commissioner. Secretary

II. For District and below Cadre posts

Deputy Commissioner Chairman

Appointing Authority concerned Member

Additional Deputy Commissioner (G) Member/

Secretary

@@ Substituted vide Notification No. SOR.III-2-15/87 dated

15.4.1992.
# Substituted vide Notification No.SOR-III-2-122/89 (c), dated the
14.8.1990. However, this provision was deleted vide notification
No.SOR-III-2-122/89 dated 24 th November, 1990 see at page 67.
2. The Departmental Selection Committees as constituted in
para 1(c) above, shall also act as Departmental Promotion
Committees for respective posts in BS-1 -15.

3. Notwithstanding any vacancy in the membership of the

Board/Committee or the absence of any member in a meeting the
Board/Committee may transact its business provided at least three
members in the case of a Board/or a Committee in respect of posts
in BS-16, 17 and 18 and two members in case of a Committee for
posts in BS-1 - 15, are present in the meeting.

4. The decisions of the Boards/Committees shall be by

majority vote and in case of equal division of votes by the
Chairman.

5. Fitness and suitability for move-over to next higher pay

scales allowed vide para 8 of the Punjab Civil Servants (Pay
Revision) Rules, 1977, Finance Department letters No. FD.PC.2-
1/83, dated 25th August, 1983 and No. FD.PC.8-1/83-(Prov.)II,
dated 2nd March, 1986 and in accordance with the instructions
issued by the Government, in this respect, from time to time, shall
also be determined by:-

(i) Provincial Selection Board

From BS-18 to BS-19 and above and from BS-17 to
BS-18 for posts given in Schedule-IV to Punjab
Government Rules of Business, 1974.

ii) Departmental Promotion Committees for posts in BS-

16 and BS-17.

From BS-15 to BS-16, BS-16 to BS-17 and BS-17 to

BS-18 (other than the posts given in Schedule-IV to
Punjab Government Rules of Business, 1974).

iii) Departmental Selection/Promotion Committees for

posts in BS-1 to 15.

Up to BS-15.

No. SOR.III-2-25/86
Dated 28th May, 1987

In partial modification of this department's notification No.

SOR-III 2-25/86, dated the 21st September, 1986, the Governor of
the Punjab is pleased to direct that Departmental Promotion
Committees for purpose of making recommendations for
appointment by promotion or transfer to posts in BS-16 and BS-17
and also posts in BS-18 (other than those included in the Schedule
IV of the Punjab Government, Rules of Business, 1974) in or under
a department or office within the meaning of sub-rule (6) of rule 4
of the Punjab Civil Servants (Appointment and Conditions of
Service) Rules, 1974, shall consist of:-

i) Secretary or Additional Secretary Chairman

of the Department.

ii) Additional Secretary (Regulations) Member

Deputy Secretary (Regulations)
SGA&ID or a representative of
SGA&I Department.

iii) Deputy Secretary (Administration) Member

of the Department provided that if
the posts are in the Attached Deptt.
or in Subordinate Office, the Head of
Attached Deptt. or Head of Office shall
act as Member in addition to the Dy.
Secretary (Admn) of the Department.

No. SOR-III 6-16/80

Dated 18th June, 1980

In partial modification of this department's Notification No.

SOR-III-6-3/73, dated 13th March, 1980. The Governor of the
Punjab is pleased to direct that for making recommendations in
respect of appointments to posts in Grade 16 and above in the
Police Department the Inspector General of Police in the case of
Provincial Selection Board/Selection Board and his nominee of the
level of D.I.G./A.I.G. (Estt.) in the case of the Departmental
Promotion Committee shall be a co-opted Member of the Board or
Committee as the case may be.

No. SOR-III 2-25/86

Dated 29th March, 1990

Subject: MEETING OF THE DEPARTMENTAL PROMOTION

COMMITTEES

I am directed to say that the composition of Departmental

Promotion Committees for the purpose of making
recommendations for appointment by promotion or transfer to
posts in BS-16 and 17 and also to posts in BS-18 (other than those
included in Schedule-IV to Punjab Government, Rules of Business,
1974), as per this Department's Notification No. SOR-III-2-25/86,
dated 28.5.1987. is as under:-

1. Secretary or Additional Chairman

 Secretary of the Deptt.

2. Addl. Secretary (Reg)/ Member

Dy. Secretary (Reg.) , SGA&ID
or a representative of SGA&ID.

3. Dy. Secretary (Admn.) of Member

the Department provided if the posts are
in the Attached Department or in Subordinate
Office, the Head of the Attached Department or
Head of Office shall act as Member in addition
to the Dy. Secretary (Admn.) of the Department.

It has been provided vide para 3 of this Deptt's Notification

No. SOR-III-2-25/86, dated 21.9.1986 that notwithstanding any
vacancy in the membership of the Committee or absence of any
Member in a meeting, the Committee may transact its business
provided at least three Members are present in the meeting.

It has now been decided that henceforth the presence of all

Members of the Committee shall be necessary to validate the
proceedings.

Memo No. SO.(S)-18-3/70

Dated 28th Oct., 1979

Subject: PREPARATION OF SELECT LIST IN THE ADMINISTRATIVE

DEPARTMENTS/ATTACHED DEPARTMENTS.

Keeping in view the number of vacancies available and the

number of vacancies that are likely to arise between one meeting
of the Provincial Selection Board and other, all departments have
already been directed to have select lists duly approved by the
Board so that vacancies can be filled in as and when these occur.

In the recent meeting of the Provincial Selection Board, a

number of officers have been approved and their names have
been placed on the select list. It may not be possible to anticipate
as to when a particular vacancy is likely to arise. In between, the
officer may earn a couple of reports. These reports may be
good/bad or average reports, but must be taken into consideration
by the competent authority in each case before a particular officer
is promoted to the next higher grade. For example, if a particular
officer was approved to be placed on select list in the meeting held
by the Provincial Selection Board in October 1979 and the vacancy
occurs in May 1980, the annual confidential report for the year
1979 and for the remaining period (if it is due), must be taken into
account before his actual promotion takes place.

In case of any doubt or ambiguity in relation to the

promotion of a particular officer in any department, a reference
may be made to the Services & General Administration
Department for clarification and guidance.

These orders take immediate effect.

No. SO (S)18-98/94
Dated 5th January, 1988

Subject: INSTRUCTIONS FOR PREPARATION OF WORKING PAPER &

OTHER DOCUMENTS RELATING TO PROMOTION OF
OFFICERS IN BPS-18 & ABOVE AND MOVEOVER TO BPS-19
AND ABOVE FOR PLACING BEFORE THE PROVINCIAL
SELECTION BOARD

I am directed to refer to subject noted above and to say

that despite instructions issued from time to time (as detailed in
letter indicated in the *footnote) the Administrative Departments
continue to forward incomplete working papers to the SGA&ID for
consideration by the Provincial Selection Board with the result that
most of the working papers have to be referred back to the
Department time and again for the removal of deficiencies. The
promotion/move-over cases are thus delayed causing
dissatisfaction among the affected officers.

I am, therefore, once again to request you to kindly enquire

that in future the working papers and related documents, being
forwarded to the SGA&ID for consideration by the Provincial
Selection Board are prepared strictly in accordance with the
standing instructions in the matter.

I am further to request that the cases forwarded after 31st

March must contain the ACRs for the last calendar year duly
reflected in the synopsis of ACRs of the officers concerned.

It may also be mentioned that only those working papers

will be included in the agenda of the meeting of the Provincial
Selection Board which are received in the SGA&ID before the
issuance of notice of the meeting.

I am, therefore, to request you to kindly ensure that the

working paper and other documents being forwarded to the
SGA&ID for consideration by the Provincial Selection Board are

*i) No. SO(S)18-98/84 dated 12.11.1984. ( ii) No. SO(S)18-98/84

dated 24.12.1984. (iii) No. SO(S)18-98/84 dated 3.9.1985.( iv) No.
SO(S) 18-98/84 dated 11.11.1985. (v) No. SO(S)18-1/86 dated
08.01.1986. (vi) No. SO(S) 18-1/86 dated 29.01.1986. (vii) No.
SO(S) 18-98/84 dated 7.4.1986. (viii) No. SO(S) 18-98/84 dated
30.3.1987.
prepared strictly in accordance with the guidelines issued from
time to time on the subject.

Complete set of the instructions is enclosed for ready

reference.
 Annexure-A

(Name of the Department in block letters)

WORKING PAPERS

Subject:
Nomenclature of the proposals in block letters

1. Brief history and justification as to how and when the post

has fallen vacant/created.

2. Rules applicable (relevant portion of the rules to be

reproduced).

3. Panel of Government servants proposed to be considered

for promotions strictly according to the notified seniority list
(not according to the tentative seniority list).
It should indicate definite recommendations for promotion or
otherwise in respect of each officer proposed in the panel
with reasons.

4. CERTIFICATES

i) There is no seniority dispute of the officers proposed for

consideration for promotion. Authenticated
gradation/seniority list has been appended.

ii) The proposal has the approval of the minister/adviser (in

case there is no minister/adviser, the secretary of the
department is to give the approval).

iii) That 10% of the vacancies have been kept vacant for ex-
servicemen as required by the standing instructions
contained in SGA&ID letter No. SI.2-61/78 dated
15.11.1982.

5. It should be signed by the Administrative Secretary.

Note: Gradation/seniority list should be authenticated by the

admn. Secretary.

Annexure-I

PARTICULARS OF THE OFFICERS ACCORDING TO

THE SENIORITY WHOSE CASES ARE TO BE CONSIDERED
BY THE PROVINCIAL SELECTION BOARD

Sr. Name(s) Quali- Cadre/BPS Length of Whether any Eligi- Recomm

No of the ficatio and date of service in enquiry is bility -
. officer(s) n promotion each grade pending – endation
 and to present 17 18 19 details should of the
present scale be separately Deptt./
posting given in Minister
with Annex-II
date(s)
1 2 3 4 5 6 7 8

Note: Proforma should be signed by an officer not below the rank

of Dy. Secretary.

Annexure-III

DETAILS AND UP-TO-DATE POSITION OF INQUIRIES

Name of the Gist of the Date of approval Present Approximate

officer with charges of authority for position of time required
designation initiating action inquiry for completion
of inquiry
1 2 3 4 5
Note:- Proforma should be signed by an officer not below the rank of
Deputy Secretary

Annexure-IV

DETAILS OF PUNISHMENT AWARDED AND

RETIREMENT/REINSTATEMENT

Name of Date Charges Charges Date & Date and summary of

the and on which summary of reasons for
officer details which were reasons for reinstatement and
with of the the ultimate retirement of authority which
designat penalty inquiry ly officers. (copy of ordered reinstatement
ion imposed was proved the order to be (copy of the order to be
conduct attached) attached in addition)
ed
1 2 3 4 5 6
Note: Proforma should be signed by an officer not below the rank of Dy.
Secretary.

==========

Annexure-V

C.R. DOSSIER/SYNOPSIS

According to rules the officers whose cases are placed

before the Provincial Selection Board are generally incomplete. In
some cases reports for the last three to four years are not on
record. The character rolls of the officers should be complete and
up to date. Proper justification/reasons must be furnished for
missing reports both in C.R. dossier and the synopsis. (Instructions
on this subject issued by the SGA&ID may be headed).

SYNOPSIS
 The synopsis of Character Roles of the officers prepared by
the A.D. are lop-sided. It does not indicate whether the adverse
remarks were communicated and if so whether they were
represented against and expunged. The correctness of the
synopsis of Character Rolls are not certified. It is, therefore,
requested to ensure that:-

1) Character Rolls of the officers concerned are

complete. Proper justification must be furnished if
reports for the past years are missing.

2) In the column; adverse remarks, it should be clearly

indicated;

i) Whether the adverse remarks were

communicated.
ii) Date of communication of adverse remarks.
iii) Whether adverse remarks were represented
against.
iv) Final result of representation against adverse
remarks.

The above information should be furnished

immediately below the adverse remarks and
underlined.

v) Name and designation of officers recording

the good/adverse remarks should be clearly
mentioned.
vi) Correctness of synopsis should be certified by
an officer not below the rank of Dy. Secretary.
vii) Ten cyclostyled copies of synopsis etc. should
be prepared and furnished to this
Department.
viii) If the adverse remarks have been expunged,
these should not at all be the projected in the
synopsis of the C.R. Dossier of the officer.

The specimens for preparation of synopsis of the C.R.

Dossiers of the officers and certificate about adverse remarks and
no adverse remarks are given below:-

SYNOPSIS OF THE CHARACTER ROLL DOSSIER OF

Mr.
(for whole of the service)

Date of birth .

Educational
Qualification .
 Date of entry
into Government
service .

Year Period Post held Assessment General Good Adverse Assessment

of ACR for integrity assessme remarks remarks for fitness for
nt promotion
1 2 3 4 5 6 7
Note:- 1) Indicate page of the C.R. Dossier in column 5&6 for each
remarks.

2) Name and designation of the reporting officer and the

countersigning officer should be clearly mentioned.

3) It should be signed by an officer not below the rank of

Dy. Secretary of the Department.
SPECIMEN NO. I

Name :

Designation:

Certified that the following adverse remarks are recorded in

the enclosed synopsis of ACRs.

Year Adverse remarks Communicated or not

(Page No.) Result of
communication
(Page No.)
1 2 3

Signature

Dy. Secretary concerned

of the Administrative Deptt.
or officer of equal status.

SPECIMEN NO. II

Name :

Designation :

Certified that there are no adverse remarks in the enclosed

synopsis of the ACRs.

Signature

Dy. Secretary concerned

of the Administrative Deptt.
or officer of equal status

No. SOR.III-6-18/84
Dated 22 August, 1985

Subject: MINUTES OF THE MEETING OF DEPARTMENTAL

PROMOTION COMMITTEES

I am directed to invite your attention to this Departments'

Notification NO. SOR-III-6-16/80, dated the 18th June, 1980, on the
above subject (copy enclosed) and to say that it has been
observed that the minutes of the meetings are issued without
authentication by the representative of the SGA&I Department
attending meetings of the Departmental Promotion Committee.
The minutes sometimes do not reflect the views of SGA&I
Department. It has been decided that in future the decisions of
Departmental Promotion Committee contained in un-authenticated
minutes shall not be considered to have the concurrence of this
Department. A copy of the authenticated minutes should also be
supplied to SGA&I Department before issue of orders on the basis
of these minutes. I am to request that the above procedure should
be strictly observed in future.

Kindly acknowledge receipt of the letter.

No. SOR.II(S&GAD)9-1/91(P)
Dated 22nd April, 1999

Subject: HOLDING OF DEPARTMENTAL PROMOTION COMMITTEE’S

MEETINGS

I am directed to refer to this Department’s Circular No.

SOR.II(S&GAD)9-1/91(P) dated 28.11.1993 on the subject and
enclose a copy thereof.

It has been observed that Administrative Department send

notice for the DPC meeting is without working paper and
supporting documents. In most of the cases, where working papers
is attached, the notice for such meetings is very short i.e. few
hours to one day. It becomes very difficult for the Regulation Wing
of S&GAD to properly study the proposals and depute an officer to
attend the meetings. Therefore the enclosed instructions are
brought to your notice for compliance.

In case said instructions are not followed in future, the

Regulation Wing of S&GAD would be justified expressing its
inability to attend such DPC meetings.

================

No. SOR.II(S&GAD)9-1/91(P)
Dated 22nd April, 1999

Subject: HOLDING OF DEPARTMENTAL PROMOTION COMMITTEE’S

MEETINGS

I am directed to say that it has been observed with concern

that, in most of the cases, examination of cases carried out and
recommendations made by the Departmental Promotion
Committees have been found lacking in assessment and appraisal.
In one of the meetings of the DPC of a department, an officer was
deferred for promotion on the ground that his whereabouts were
not traceable and, after only one year, his case for promotion was
recommended without bringing on record any justification as to
where was the officer during the period he was not traced out?
The Department replied that, in fact, his record was not available.
When questioned as to what action was taken against the
officers/officials who misplaced his record and how the record was
recovered, the Department could not give any cogent
reasons/reply.

2. Chief Secretary Punjab has taken a serious notice of such

lapses on the part of the Departmental Promotion Committees. He
has directed that the Departmental Promotion Committees, while
examining the cases of promotions, move-overs, proforma
promotions etc., should carefully and minutely look into all
relevant facts and details of the cases. Reasons should be
explained in the minutes with regard to delayed processing of the
cases, deferments and supersessions etc. The Chief Secretary
expects visible improvements in the performance of the DPCs. The
performance of the DPCs will of course, depend upon the flaw-less
working papers meant to be prepared by the departments
concerned. The working papers, deficient in necessary details, will
affect performance of the DPCs.

3. The above instructions may please be brought into the

notice of all concerned for meticulous compliance.

==============

No. SOR.II(S&GAD)9-1/91(P)
Dated 15th February, 2000

Subject: HOLDING OF DEPARTMENTAL PROMOTION COMMITTEE’S

MEETINGS

I am directed to say that it has been observed with concern

that, in most of the cases, explanation of cases carried out and
recommendations made by the Departmental Promotion
Committees have been found lacking in assessment and appraisal.
In one of the meetings of the DPC of department, an officer who
deferred for promotion on the ground that his whereabouts were
not traceable and, after only one year, his case for promotion was
recommended without bringing on record any justification as to
where was the officer during the period he was not traceable and
what action was taken against him when he was traced out? The
department replied that, in fact, his record was not available.
When questioned as to what action was taken against the
officer/official who misplaced his record and how the record was
recovered, the department could not give any cogent reason/reply.

2. Chief Secretary Punjab has taken a serious note of such

lapses on the part of the Departmental Promotion Committees. He
has directed that the Departmental Promotion Committees, while
examining the cases of promotions, moveovers, proforma
promotion, etc., should carefully and minutely look into all relevant
facts and details o the cases. Reasons should be explained in the
minutes with regard to delayed processing of the cases,
deferments and supersessions, etc. The Chief Secretary expects
visible improvement in the performance of the DPCs. The
performance of the DPCs will of course depend upon the flawless
working papers meant to be prepared by the departments
concerned. The working papers, deficient in necessary details will
affect performance of the DPCs.

3. The above instructions may please be brought into the

notice of all concerned for meticulous compliance.

ADDITIONAL SECRETARY (REG)

No. SOR.III-2-122/89
Dated 22nd January. 1990

In pursuance of sub rule (1) of rule 4 of the Punjab Civil

Servants (Appointment & Conditions of Service) Rules, 1974, the
Governor of the Punjab is pleased to direct that, notwithstanding
anything contained in any other notification, selection for
appointment by initial recruitment to the posts of Primary Teachers
(P.T.C BS-7) in the Education Department shall also be made by the
*
Committees at District level constituted vide this Department's
Notification No. SOR-III (SGA&ID)2-122/89, dated the 20th
December, 1989.

No. SOR.III-2-122/89
Dated 24th November, 1990
Notification

*
No. SOR.III 2.122/89(C) dated 14th August, 1990 setting up
Divisional and District Selection Committees for recruitment to
Division and District Cadre posts in BS-1 to 15 and Secondary
School Teacher (BS-16) is hereby withdrawn with immediate effect.
Appointment by initial recruitment to all such posts and posts
within the purview of committees other than the said committees,
shall henceforth be made on the recommendations of the
respective Departmental Selection Committees constituted vide
para 1 (C) of this Department's Notification No. SOR.III 2-25/86
dated 21.09.1986.

* Now respective departmental selection committee (see page 69).

* See page 72.
 Additional Chief
Secretary

A copy is forwarded for information and necessary action to:

1. All Administrative Secretaries to Government of the Punjab

with the request that they may direct all Appointing
Authorities under their administrative control to submit
fortnightly or monthly statement of appointments made
through the Departmental Selection Committees to the
respective ministers for information/ @ confirmation.
Instructions contained in this Department's ** letter No.
SOR.III (S&GAD) 2-122/89 dated 23.8.1990 regarding
procedure to be adopted by the Divisional District Selection
Committees referred to above and this department's order
bearing No. PS (Secy) (O&M)-1852/90 dated 20.11.1990 are
also withdrawn with immediate effect. All cases pending
with these committees may be referred back to the
concerned competent authorities for disposal on top priority
basis.

2. All Commissioners of the divisions in the Punjab.

Secretary/D.G. (O&M)

No. SOR.III.2.122/89
Dated the 28th January, 1990

Subject: CONSTITUTION OF DIVISIONAL/DISTRICT SELECTION

COMMITTEES FOR THE PURPOSES OF MAKING
SELECTION BY INITIAL RECRUITMENT AGAINST POSTS IN
BS-1 TO 5 OF ALL DEPARTMENTS

I am directed to refer to this department's Notification No.

SOR.III-2-122/89 dated 20.12.1989 and to say that Selection
Committees have been constituted at Divisional/District level for
making selection for appointment by initial recruitment to all
divisional/district cadres posts in BS-1 to 5 of all departments and
PTC Teachers of Education Department. Copies of the Notification
are enclosed. Procedure to be adopted by the divisional/district
Selection Committees shall be as under:-

1) The Divisional/District heads of departments shall

intimate vacancies of BS-1 to 5 (including clerks of
educational institutions) and PTC Teachers to the
Secretary, Divisional/ District Committee concerned,
as the case may be, by the 10th of every month.

@ Deleted vide Notification No. SOR.III-2-122/89 dated 2.12.1990.

** See page 69.
2) The Secretary of the Divisional/District Selection
committee shall intimate the vacancies to the
nearest Employment Exchange which shall refer
qualified and eligible candidates to the Secretariat of
the Committee for submission of applications.
Applications submitted direct to the Committee may
also be entertained.

3) The Selection Committees shall scrutinize the

applications to determine eligibility and take up
selections.

4) In order to ensure representation of all the areas, the

Selection Committee shall give first priority to the
qualified candidates of the area of location of
vacancies.

5) The Chairman of Selection Committee may co-opt

local public representatives/respectable citizens of
the committee as members.

6) Public representatives/respectable citizens co-opted

as members of the committee shall assist the
committee to ensure recruitment of persons
belonging to the area of location of vacancies which
shall obviate the necessity of verification of
character and antecedents of selectees through the
Police Department which takes a long time at
present.

7) Public representatives of minority committees may

be co-opted as member on a selection committee of
one of the Districts in the province according to their
choice.

8) After finalizing the selection as indicated above, the

Selection Committee shall communicate these to the
concerned appointing authority.

9) Posts in BS-1 to 4 which include jobs like Naib

Qasids, Mali, Chowkidar, Dhobi and Sanitary workers,
etc. do not require any academic qualifications and
only attribute which the candidates for these jobs
can be required to possess are experience of the
work involved in the job and good character of the
candidate. No selection criteria in terms of
qualifications etc. can be prescribed. The selection
committees may, therefore, develop their own
criteria for such jobs.

10) For posts in BS-5 including clerks in educational

institutions where certain skill is needed in addition
 to academic qualifications, qualified candidates
considered suitable by the selection committees who
do not possess the skill may be selected subject to
the condition that they shall acquire the skill within a
reasonable period. The case in point is the post of Jr.
Clerk for which in addition to qualifications of
“Matriculation” typing speed of 25 wpm is required.
Candidates who possess academic qualifications but
do not possess the requisite skill in typing may be
selected subject to the condition that they acquire
the prescribed typing speed within six months of
their appointment and in case of their failure to do
so, their services shall be liable to termination.
Persons already possessing prescribed skill of typing
should, however, be given preference and persons
not having prescribed skill may be recruited only if
persons having typing skill are not available.

11) In view of shortage of staff in educational institutions

of rural areas first priority should be given to the
recruitment of PTC teachers.

No. SOR.III(S&GAD)2.122/89
Dated the 23rd August, 1990

Subject: CONSTITUTION OF DIVISIONAL/DISTRICT SELECTION

COMMITTEE FOR THE PURPOSES OF MAKING SELECTION
FOR INITIAL RECRUITMENT AGAINST POSTS IN BS-1-15 OF
ALL GOVERNMENT DEPARTMENTS

I am directed to refer to this Department's circular letter of

even number dated 28.1.1990 on the above subject and to say
that selection for Divisional and District cadre posts in BS-1-15 of
all Government Departments other than those in the provincial
Civil Secretariat and headquarters offices of Attached Departments
and Attached Offices except the posts of Naib Tehsildar, A.S.I.
(Police), Traffic Sergeant, Food Inspector, Assistant Food Controller,
Labour Inspector, Excise Inspector, Cooperative Inspector, Food
Grains Supervisor, Assistant Superintendent Jail, Project Assistant,
Zilladar, Sub-Engineer and Inspector Legal shall henceforth be
made on the recommendations of the Divisional or District
Selection Committees, as the case may be, set up vide this
Department's Notification No. SOR.III-(S&GAD)2-122/89, dated
20.12.1989 and re-constituted vide Notification No. SOR-III-2-
122/89 (C), dated 14.8.1990 (copies enclosed).

2. Recruitment to the post of SST in Education Department

shall also be made through the Divisional Selection Committees.
3. Recruitment to Zonal, Regional or Circle cadre posts shall
also be made through the respective Divisional Selection
Committee located at the Divisional headquarters office of the
Zone, Region or Circle.

4. Recruitment shall be made from among qualified bona fide

residents of the area of location of vacancies whose character and
antecedents have been verified by respectable citizens of the area.

Following procedure shall be adopted:-

i) The Chairman of the Selection Committee may co-

opt respectable citizens of the District or Division on
the Committee as Members to assist the Committee
to ensure recruitment of persons belonging to the
area of location of vacancies.

ii) The Divisional and District Heads of the Departments

shall intimate vacancies in posts in BS-1-15
including the post of SST in Education Department
except those mentioned at para 1, to the Secretary
of the Divisional or District Selection Committee
concerned, as the case may be, by the 10th of every
month.

iii) Applications shall be received and admitted on

proper verification & reference from respectable
citizens of area of location of vacancies.

iv) The Selection Committees shall proceed with

scrutiny of applications to determine eligibility and
take up selection from among candidates properly
referred and verified by respectable citizens of areas
priority should operate in following manner :-

a) Vacancies existing First preference should be

and new in BS-1-15 given to properly referred
and PTC Teachers and verified candidates of
area of location of vacancies.

b) All other vacancies in To be pooled and filled on

the District/ verification by respectable
Division. citizens of the area.

v) The Commissioner and Deputy Commissioner may

also, if necessary, invite respectable citizens for
reference and verification of antecedents of the
candidates before meeting of the Selection
Committee.

vi) After finalizing the selection, the Committee shall

communicate the same to the concerned Appointing
 Authority for issuance of orders which shall be
issued without further verification of character and
antecedents.

vii) Posts in BS-1-4, which include the posts of Naib

Qasid, Mali, Chowkidar, Dhobi and Sanitary Worker
etc., do not require any academic qualifications and
the only attributes which candidates for these jobs
can be required to possess or experience of the work
involved in the jobs and good character of the
candidates. No selection criteria in terms of
qualifications etc. can, therefore, be prescribed. The
Selection Committees may, therefore, develop their
own criteria for such posts.

viii) For posts in BS-5, including clerks in the Educational

Institutions, where certain skill is needed in addition
to academic qualifications, qualified candidates with
necessary references and verification, considered
suitable by the Selection Committees who do not
possess the skill may be selected subject to the
condition that they shall acquire the skill within a
reasonable period. The case in point is the post of Jr.
Clerk for which in addition to qualifications of
"Matriculation" typing speed of 25 WPM is required.
Candidates who possess the academic qualifications
but do not possess the requisite skill in typing may
be selected subject to the condition that they
acquire the prescribed typing speed within six
months of their appointment and in case of their
failure to do so, their services shall be liable to
termination. Persons possessing requisite skill of
typing should, however, be given preference and
persons not having the prescribed skill may be
recruited only if persons having typing skill are not
available.

ix) Recruitment to all teaching posts up to BS-15 and

the post of Secondary School Teacher (BS-16) in
Education Department shall be made from among
trained and qualified candidates having minimum
prescribed qualifications for the respective posts
who have appropriate reference and verification of
respectable citizens of the area. However, where
trained teachers are not available, untrained
teachers may be appointed on ad hoc basis on the
recommendations of the respective Selection
Committee subject to the condition that they would
acquire the requisite qualifications within a period of
three years. Notification to this effect has been
issued vide this Department's Notification No. SOR-
III-2-122/89 (B), dated 14.8.1990 (copy enclosed).
 Persons having higher academic qualifications
should be given preference in case of recruitment of
untrained teachers.

x) Commissioners and Dy. Commissioners shall finalize

recruitment to all posts within their jurisdiction on
top priority basis.

6. I am further directed to say that existing vacancies

mentioned in para 5 (ii) above, shall be intimated by the
Divisional/District Heads of the Department to the Secretary,
Divisional/District Selection Committee concerned immediately
and thereafter all such vacancies shall be intimated by the 10th of
every month. It has come to the notice of the Government that all
vacancies are not communicated to the Divisional/District
Selection Committee concerned. Serious notice shall be taken of
such concealment which shall render the person responsible for
the same liable to severe disciplinary action.

Note: This letter was withdrawn vide endst. No. SOR-III-2-122/89,

dated 24th November, 1990 at page 67.

NOTIFICATION

The 14th August, 1990

No. SOR-III-2-122/89 (A). In exercise of the powers under rule 5 of

the Punjab Public Service Commission (Functions) Rules, 1978, the
Governor of the Punjab is pleased to direct that vacancies for initial
recruitment to the post of Secondary School Teacher placed in BS-
16 vide Education Department's Notification No. SO(CONFIDL:S)1-
13/90 dated 26.6.1990, shall be filled in, without reference to the
Punjab Public Service Commission, on the recommendations of the
Divisional Selection Committees constituted vide Notification No.
SOR-III-2-122.89 (C) dated 14.8.1990.

The Divisional Selection Committees, referred to above,

shall, for this purpose function as Selection Boards in terms of sub-
rules 2 and 4 (ii) of rule 4 of Punjab Civil Servants (Appointment &
Conditions of Service) Rules, 1974.

NOTIFICATION

The 14th August, 1990

 No. SOR.III-2-122.89 (B). In exercise of the powers under
Section 23 of the Punjab Civil Servants Act, 1974, (VIII of 1974), the
Governor of the Punjab is pleased to direct that notwithstanding
the provisions of rule 22 of the Punjab Civil Servants (Appointment
& Conditions of Service) Rules, 1974 and the relevant
service/recruitment rules governing posts of various categories of
teachers in BS-15 and below and the post of Secondary School
Teacher in the Education Department, appointment by initial
recruitment to such posts, wherever prescribed may be made from
amongst the persons not possessing the prescribed professional
qualifications but possessing the prescribed academic
qualifications, on ad hoc basis, for a maximum period of three
years, if candidates possessing full qualifications prescribed for the
posts are not available.

Such appointments shall be subject to the condition that

the persons so appointed as untrained teachers shall acquire the
prescribed qualifications within the aforesaid period failing which
their services shall stand terminated automatically without notice
immediately on the expiry of the said period.

No. SO.XVIII.2.45/67
Dated the 11th December, 1967

Subject: INITIAL RECRUITMENT OF NON-GAZETTED STAFF

I am directed to say that a provision has been made in all

service rules of the non-gazetted staff except those relating to the
offices of the jurisdiction of which extends to whole of the West
Pakistan that the vacancies to be filled by initial recruitment shall
be reserved for bona fide residents of the region or some smaller
geographical unit such as division/circle/district etc., where the
vacancies occur. It is thus essential that only bona fide residents of
the geographical unit defined in each service rule should be
recruited against such vacancies. It has been brought to the notice
of Government that some appointing authorities are not following
this rule strictly.

No service rules have been framed for Class IV employees,

peons, etc., but according to Government policy, recruitment of
such officials has to be made from within the geographical limit of
each appointing authority.

I am to request that there should be no departure from this

rule and no outsider should be appointed against such vacancies.
Any such appointment made shall be held to be void, and shall be
liable to be terminated. Moreover, the appointing authorities will
expose itself to disciplinary action for the breach of service rules. I
am to request that these instructions may be carefully complied
with.
 No. SOR.III-6-3/73
Dated 2nd April, 1975

Subject: SETTING UP OF SELECTION COMMITTEES/BOARDS FOR

POSTS IN GRADES 1-15 IN VARIOUS DEPARTMENTS

I am directed to invite a reference to SGA&ID's Notification

No. SOR.III-6-3/73, dated 18th March, 1975 and to state that in
addition to the constitution of the Departmental Selection
Committees/Departmental Promotion Committees, selection
criteria for various posts have also to be laid down by each
department for the guidance of the aforesaid committees. The
Government of Punjab has accordingly taken the following decision
in respect of appointments by initial recruitment as well as for
appointment by promotion:-

1) Criteria of selection for promotion

Promotion to any post in a grade below grade 16

shall not be subject to any test. The suitability of
candidates shall be determined on the basis of
service record i.e. seniority-cum-fitness. The
provisions of rule 12 of the Punjab Civil Servants
(Appointment and Conditions of Service) Rules,
1974, about passing of a test before promotion have
been relaxed for promotion to posts up to grade 15.

2) Criteria of selection for initial recruitment

i) For posts in grade 1 to 4, no special criteria

have been laid down and the committee
concerned shall adopt its own method and
procedure for selection.

ii) For posts in grades 5 to 15 in all departments,

total marks will be 100 as per distribution
given below:

a) Prescribed qualification 60
b) Higher qualification 20
c) Experience 10
d) Interview 10

The above indicates only the general distribution of the

marks. To enable the administrative departments to develop
criteria of comparative grading of candidates within the above
over all framework, SGA&ID has done a model exercise (attached
as Annexure I) for guidance of all concerned. Clarification may be
sought from this department in case of doubt in the application of
the principles indicated in the annexure.

I am to request that the above mentioned decisions may be

brought to the notice of all concerned for information, guidance
and compliance.

Annexure I

COMPARATIVE GRADING OF QUALIFICATIONS

A) Minimum prescribed qualifications Total marks

i) Matric 1st Second

Third
60 45 36

ii) Matric 30 21 18
F.A.

iii) Matric 20 15 12
F.A. 20 15 12
Graduate 20 15 12

iv) Matric 15 11 9
F.A. 15 11 9
B.A. 15 11 9
M.A. 15 11 9

B) Higher qualification

(Next above the qualifications prescribed under the rules)

20

One stage above 15

Two stages above 15
Three stages above 20

C) Experience 10

Experience of one year 4

Experience of two years 7
Experience of three years 10

Explanations
 i) Where qualification prescribed in the rules is Matric.
comparative grading of candidates shall be done as
shown at (A) (i) above. Where typing is prescribed in
the rules as a part of the qualifications after Matric.
all persons possessing the prescribed speed shall be
considered as equal.

ii) Where the prescribed qualification is F.A., grading

shall be done as indicated at(A) (ii), to illustrate; if
the candidate is a II Division in Matric. and Ist
Division in F.A. he shall get 21 plus 30 marks out of
the total of 60 reserved for prescribed qualification.

iii) Where prescribed qualification is Graduation, the

comparative grading shall be done as at (A) (iii)
above. If a candidate is 3rd Division in Matric. II
Division in F.A. and 1st Division in B.A. he shall get
12,15,20 marks i.e., 47 marks out of 60.

iv) If the minimum qualification is M.A. (which is very

rare as the selection criteria pertains to posts in
grade 1 to 15 only) the grading shall be done as
indicated at (A) (iv) above.

v) The above grading can be applicable only where

academic qualifications are from Matric. onwards. In
cases where technical qualifications (like diploma or
certificate) are also prescribed after these basic
qualifications, in such cases 60 marks for
comparative grading shall be distributed as below:-
1) Total marks 60

2) Basic qualification like 40

Matric. F.A./B.A. as may be
provided in the rules.

3) Addl. technical qualifications 20

The method for further distribution of 20 marks shall be laid

down by the departments themselves on the analogy of the
principles indicated above. 40 marks shall be distributed for the
basic qualifications by necessary modification in the formula
indicated at (A) above. To illustrate, if the basic qualification is
Matric. 40 marks shall be distributed as below:-

1st Division 2nd Division 3rd Division

40 30 24

It will be noticed that the same proportion as obtaining

between the marks reserved for First, Second and Third divisions at
(A) above has been maintained in the distribution of 40 marks as
shown above.

vi) In cases where additional technical qualification is

not a diploma but a degree acquired after basic
qualifications, the department concerned may lay
down the selection criteria in accordance with the
above principles with modification as may be
considered necessary.

vii) Out of the 20 marks reserved for higher

qualifications the actual marks to be given to a
candidate are shown at (B) above. If the candidate
possesses the qualification one stage above i.e., for
example he is intermediate and qualification in the
rules is matric. he shall get 10 marks; if he is a
graduate and minimum qualification is matric. he
shall get 15 marks and so on.

viii) Marks for experience shall be for experience in the

line at the scale down at (C) above. Persons with
more than 3 years experience shall also get the
maximum i.e., 10.

No. SOR.III-6-2/81
Dated 14th September, 1981

Subject: CRITERIA FOR SELECTION - RESERVATION OF MARKS IN

THE SUBJECTS OF ISLAMIC/PAKISTAN STUDIES FOR
INDUCTION INTO GOVERNMENT SERVICE

I am directed to say that the President has been pleased to

direct that in addition to the existing system and methods of
selection for inducting individuals in Government Service, there
should be an assessment of candidate's knowledge of Islamic and
Pakistan Studies and persons without adequate knowledge of
these subjects will not be considered fit for Government jobs
irrespective of their proficiency in other fields.

The Establishment Division of Federal Government has

already considered the matter and has arrived at the conclusion
that the Selection Authorities including the Public Service
Commission are fully competent to lay down necessary standards
for the implementation of President's Directive and there is no
need for any change in the rules.

Initial recruitment to posts in grade 16 and above is made

through the Punjab Public Service Commission which would lay
down necessary standards for implementation of the President's
directive.
 For posts below grade 16 all selection authorities are also
advised to implement the President's directive in letter and spirit.
In order to maintain uniformity a certain percentage of the marks
already allocated for interview may be reserved for
Islamic/Pakistan Studies. Failure to obtain pass marks in these
subjects shall disqualify the candidate for selection to any post. If
considered necessary, the selection authorities may consult the
Punjab University/Board of Secondary Education for prescribing the
level and nature of knowledge of Islamic and Pakistan Studies to
be expected of the candidates.

Above instructions should be strictly observed by all

Government Departments and the Autonomous/Semi-Autonomous
bodies.

No. SOR.III-2-2/91(P-II)
Dated 24th March, 1996

Subject: INITIAL RECRUITMENT TO POSTS IN BS-11 TO BS-15

THROUGH PUNJAB PUBLIC SERVICE COMMISSION

I am directed to refer to this Department’s letter of even

number dated 22.8.1992, on the above subject with which initial
recruitment to posts in BS-11 to BS-15 of the 12 departments
enumerated therein was decided to be made on the
recommendations of the Punjab Public Service Commission in
pursuance of the provisions under Rule 3 (1) (iii) of the Punjab
Public Service Commission (Functions) Rules, 1978. The Chief
Minister has now been pleased to decide that all posts in BS-11 to
BS-15 of the 12 departments shall stand withdrawn from the
Punjab Public Service Commission and entrusted to the respective
Departmental Recruitment Committee of the department
concerned as before.

NOTIFICATION
24th March, 1996

NO. SOR.III-2-2/91. In exercise of the powers conferred on him by

Section 24 of the Punjab Civil Servants Act, 1974 (VIII of 1974), the
Governor of the Punjab is pleased to direct that Notification No.
SOR.III-2-2/91 dated 22.8.1992 with which initial recruitment to
posts in BS-11 to BS-15 in the 12 departments enumerated in the
said notification was entrusted to the Punjab Public Service
Commission, is hereby withdrawn with immediate effect. In all
such cases where the recommendations of the Commission have
already been received or the process of selection started, shall be
considered valid.
 NOTIFICATION
20.5.2001

No. SOR.III. 1-4/75. In pursuance of provisions of Rule 16 of the

Punjab Civil Servants (Appointment & Conditions of Service) Rules,
1974 read with Rule 3 of the Punjab Public Service Commission
(Functions) Rules, 1978, the Governor of the Punjab is pleased to
direct that the initial recruitment to posts in BS-11 to BS-15 of the
following departments shall henceforth be made on the
recommendations of Punjab Public Service Commission:-

1. Revenue Department;
2. Police Department;
3. Prisons Department;
4. Food Department;
5. Labour and Manpower Department;
6. Excise & Taxation Department;
7. Irrigation & Power Department;
8. Cooperatives Department;
9. Communication and Works Department;
10. Housing, Urban Development and Public Health
Engineering Department;
11. Punjab Civil Secretariat; and
12. Engineering Cells of all other Department.

NOTIFICATION
1st September, 1993

NO. SOR.III-1-22/90. In exercise of the powers conferred on him by

Section 23 of the Punjab Civil Servants Act, 1974 (VIII of 1974), the
Governor of the Punjab is pleased to direct that notwithstanding
anything contained to the contrary in any other rules, 20% of
vacancies in the cadre of Jr. Clerk, Driver, Naib Qasid, Mali, Farrash,
Water Carrier and Chowkidar in all Government Departments shall
stand reserved for the children of such government servants in BS-
1-5, who are either still serving in the respective
Department/Cadre or had retired from the said department/cadre
in BS-1-5. The eligibility criteria for selection for the reserved posts
would be as follows:

Nomenclature of Post Criteria for Selection

Junior Clerk All the posts of Junior Clerks falling in this

(BS-5) Quota will be filled strictly on merit as per
Recruitment Policy in vogue.

Driver Only those candidates who possess valid driving

(BS-4) license shall be eligible for the post of
Driver.
 All eligible candidates shall be administered
a driving test by the respective Departmental
Selection Committees. Those performing
better would be selected.

Naib Qasid/Mali/ The length of service of the parent

whose
Farrash/Water son is a candidate shall be sole criteria
for
Carrier/Chowkidar determining the inter se merit of the
(BS-1) applications.

If none is available for appointment against the reserved quota,

these posts shall be filled up through direct recruitment on the
basis of open merit.

No. SOR.III-1-22/90
4th June, 1997

Subject: RESERVATION OF 20% OF THE VACANCIS FOR THE CHILDREN

OF GOVERNMENT SERVANTS WORKING/RETIRED IN BS-1 TO 5

I am directed to refer tot his department’s Notification of

even number dated 1.9.1993, according to which 20% of the
vacancies in the cadre of Junior Clerk, Driver, Naib Qasid, Mali,
Water Carrier and Chowkidar in all government departments shall
stand reserved for the children of such Government Servants in
BS-1-5, who are either still serving in all the respective
departments/cadre or had retired from the said departments/cadre
in BS-1-5.

The above quota stood also reserved for employee’s

children working in BS-1-5 in the respective Departments vide
letter No. SOR.III-2-1/94 dated 30.7.1996. The other category of
retired employees in BS-1-5 who were also beneficiary of the
notification mentioned at para 1 above was inadvertently omitted
from circular letter dated 30.7.1996. There is a confusion about the
interpretation of notification/instructions issued in this behalf. A
number of Government Departments have approached the
Regulation Wing, Services & General Administration Department,
for necessary clarification, i.e. whether 20% vacancies in BS-1-5
have been reserved for children of Government Servants, who are
still serving in the respective departments or it also includes those
officials who had since retired from service. It is clarified that
children of Government employees who are either serving in
respective departments/cadre or had retired from the said
department shall be equally eligible for the 20% of the vacancies
reserved for the children of Government servants in BS-1 to 5.
 I am, therefore, to request that this clarification may kindly
be brought to the notice of all concerned for information,
necessary action and strict compliance accordingly.

No. SOR.III-2-42/92
Dated 18th February, 1997

Subject: BENEFIT OF GIVING JOB TO ONE CHILD OF A

GOVERNMENT SERVANT WHO DIES WHILE IN SERVICE OR
IS DECLARED INVALIDATED/INCAPACITATED FOR FURTHER
SERVICE

I am directed to refer to say that under the provision to Rule

17-A of the Punjab Civil Servants (Appointment and Conditions of
Service) Rules, 1974, whenever a Government servant dies while
in service or is declared invalidated/ incapacitated for further
service, one of his unemployed children shall be provided a job
against posts in BS-1 to 5 in the department in which the deceased
Government servant was serving, without observance of
formalities prescribed under rules/procedure provided such child is
otherwise eligible for the post.

2. A question has arisen whether this benefit under the

statutory provision of rules can be availed of in case a ban on
recruitment has been imposed by Government. The case was
examined in consultation with the Law and Parliamentary Affairs
Department who have advised that ban on recruitment is not
applicable against statutory provision of rules referred to above,
nor the right of the child of a deceased Government servant under
Rule 17-A of the rules ibid should be abridged by such order.

3. I am to request that this clarification may be brought to the

notice of all appointing authorities under your administrative
control for strict compliance.

No. SOR.III-2-27/72
Dated 17th January, 1980

Subject: INTIMATION OF VACANCIES TO THE EMPLOYMENT

EXCHANGES

I am directed to say that Rule 17 of the Punjab Civil

Servants (Appointment and Conditions of Service) Rules, 1974
provides that initial appointment to all posts in grade 1-15 shall be
made on the basis of examination or test to be held by the
appropriate committee or board, as the case may be after
advertisements of the vacancies in newspapers or in the manner
to be determined by Government. It has been decided that
appointing authorities should intimate vacancies in Grade 1-15 to
the Employment Exchanges concerned wherever advertisement of
such vacancies in newspapers is not considered practicable.

No. SOR.III-2-27/72
Dated 2nd March, 1981

Subject: INTIMATION OF VACANCIES TO THE EMPLOYMENT

EXCHANGES

I am directed to refer to this department's circular of even

No. dated 17th January, 1980 and to say that it has been decided
that vacancies in grades 1 to 15, if advertised in the newspapers
should also be intimated to the Employment Exchanges concerned
simultaneously while sending advertisements to the Press for
publication.

NOTIFICATION

Dated 23rd May, 1973

No. SOR.III-10-2-72(A). In exercise of the powers conferred by

Clause (2) of Article 221 and Article 222 of the Interim Constitution
of the Islamic Republic of Pakistan, the Governor of the Punjab is
pleased to direct that -

In the service/recruitment rules specified in Part I of the

schedule * appended to this Notification, in their application to
the province of the Punjab, the following amendments shall be
made:-

(a) In the rule relating to method of recruitment for sub rule

prescribing mode of initial recruitment, the following
shall be substituted:

i) twenty per cent of such vacancies shall be

filled on merit from among candidates
domiciled in any part of the Punjab; and
ii) the remaining such vacancies shall be
reserved for bona fide residents of the zones
specified in the Appendix, in proportion to
*Not added, policy is applicable to all posts in BS-16 and above as
explained in letter No. SOR.III-10-4/73, dated 13th July, 1973 at
page 82.
 their population according to the census
figures; provided that if no suitable candidate
is available from the zone to which a vacancy
is allocated under this clause, the vacancy
may be ** (filled in) the manner provided in
clause (i), and

b) For the existing Appendix, the following shall be

substituted:-

Sr. No. Zones

1. Lahore Division and the districts of
Rawalpindi, Gujrat, Sargodha, Faisalabad,
Multan and Sahiwal.
2. Bahawalpur Division & districts of
Muzaffargarh, D.G.Khan, Campbellpur,
Jhelum, Mianwali & Jhang.

No. SOR.III-10-4/73
Dated 13th July, 1973

Subject: PROPORTIONAL REPRESENTATION OF ZONES IN CLASS I

AND CLASS II SERVICES ON POPULATION BASIS

I am directed to invite a reference to SGA&ID's letter No.

SOR.III-10-1/70, dated 24th August, 1970 on the subject noted
above and to say that Government have decided that zonal
formula of filling the direct recruitment vacancies in Class I and
Class II services should continue for the time being, but with this
modification that 20 per cent of the vacancies should be filled
strictly on merit irrespective of the domicile of the candidates. If a
suitably qualified candidate is not available from the zone to which
a vacancy has been allocated, it should be added to the merit
quota and filled by a suitable candidate irrespective of his
domicile. A large number of Class I and Class II rules and other
rules in which regional representation formula applies, have been
amended accordingly by Notification No. SOR.III-10-2/72 (A), dated
23rd May, 1973. The block system of 10 vacancies of the two
zones (zone I previously zone 3) and zone 2 (previously zone 4)
shall henceforth operate as under:-

Sr. Name of zone/Merit quota Rotation of a

block
No. to be filled on all Punjab basis of 10 vacancies

1. On all Punjab basis 1

2. Zone No.2 1
3. Zone No. 1 3

**May be read with letter No.SOR.III-10-2/84 dated 4th Nov., 1985

at page 82.
4. On all Punjab basis 1
5. Zone No. 2 1
6. Zone No. 1 3
Total: 10

The cycle will be repeated after completing a block of 10

vacancies. The zonal representation formula will apply to initial
recruitment to Class I senior and junior and class II vacancies and
other unclassified posts equivalent in pay scales to these classes
or any other service or post in which this formula is specially
prescribed in the service/recruitment rules and to the vacancies to
be filled after the date of SGA&ID's Notification No. SOR.III-10-2/72
(A) dated 23rd May, 1973 irrespective of the dates of their
occurrence. I am to request that these instructions may kindly be
complied with carefully in future.

No. SOR.III-10-2/84
Dated 4th Nov., 1985

Subject: PROPORTIONAL REPRESENTATION OF ZONES IN CLASS-I

AND CLASS-II SERVICES ON POPULATION BASIS

I am directed to refer to this Department's circular letter

No.SOR. III-10-4/73, dated the 13th July, 1973 on the above subject
and to say that zonal formula for filling vacancies in posts of BPS-
16 and above reserved for initial recruitment, requires that 20% of
the vacancies should be filled strictly on merit irrespective of the
domicile of the candidates and 80% of the vacancies should be
allocated to the two zones in the prescribed ratio. Under the
existing instructions, in case suitably qualified candidates are not
available from the zone to which a vacancy has been allocated, it
should be added to the merit quota and filled strictly on merit.

2. According to the scheme of things there are two zones in

the Punjab. A question has arisen as to what should be done in a
situation where * (any) vacancy is advertised for only persons
domiciled in one zone and no candidate is found suitable for the
vacancy from that zone. According to the existing policy, such
vacancy is required to be diverted to merit quota, but this is not
practicable because due to the absence of applications from
candidates of other zone there is no one to be considered on merit.
Addition of such vacancy to the merit quota of the next selection
for the same category of posts would tantamount to a presumption
that no suitable persons should become available from the
concerned zone even against the next requisition. In order to
safeguard the interests of the particular zone, it has been decided
that the unfilled vacancies, in these circumstances, should be
* The word "a" was substituted with the word "any" vide SGA&ID
letter No. SOR. III-10-2/84, dated 24.4.1989.
added to the quota of the concerned zone against the next
requisition/advertisement of the Department for filling similar
posts and this process should continue till candidates from that
zone become available. Stop-gap arrangement may be made to
carry on work till the vacancies are filled on regular basis.

No. SOR.III-10-2-1984
Dated 24th April, 1989

Subject: PROPORTIONAL REPRESENTATION OF ZONES IN CLASS-I

AND CLASS-II SERVICES ON POPULATION BASIS

I am directed to refer to this department's letter of even

number dated 4th Nov., 1985 on the above subject and to say that
for the word "a" appearing between the words "where" and
vacancy" in para 2 of the said letter, word "any" may be
substituted. It is clarified that revised instructions regarding adding
the unfilled vacancies to the quota of the concerned zone against
next requisition/ advertisement for filling in the similar posts are
applicable to all unfilled vacancies.

No. SOR.III-10-1/94
Dated 7th November, 1997

Subject: ALLOCATION OF POSTS ON THE BASIS OF ZONAL QUOTA

I am directed to say that Supreme Court of Pakistan in

Constitutional Petition No. 2 of 1996 held that the existing system
of reservation of vacancies on zonal basis which are within the
purview of the Punjab Public Service Commission is ultra vires of
Article 27 of Constitution of Islamic Republic of Pakistan. The
system of zonal allocation of vacancies was based on first proviso
below Article 27 of the constitution which provided for reservation
of vacancies for a period not exceeding twenty years from the
commencing day on the basis of class or area to secure their
adequate representation in provincial services. The period of
twenty years has since expired.

3. I am to request you that contents of this letter may kindly

be brought to the notice of all concerned under your
administrative control for strict compliance.

No. SOR.III-2-32/88
Dated 17th July, 1988

Subject: ABSORPTION OF SURPLUS STAFF

 I am directed to say that absorption of the staff rendered
surplus as a result of retrenchment in or reorganization of a govt.
department/office or autonomous or semi-autonomous
organizations set up by the Government is now a recognised mode
of recruitment as per sub-rule (1) of rule 3 of the Punjab Civil
Servants (Appointment & Conditions of Service) Rules, 1974 as
amended vide this department’s Notification No. SOR.III-2-21/87,
dated 17th February, 1988. This mode cannot, however, be
resorted to unless the conditions laid down in the rule are fulfilled.

2. Absorption of the surplus staff through the SGA&ID would

be in the nature of transfer from the SGA&ID because the staff in
the surplus pool is on the strength of this Department. However,
placement of staff in the surplus pool of SGA&ID cannot be
decided at the level of concerned administrative department
alone. It needs approval of the Chief Minister through SGA&ID.
Absorption is a special dispensation in the existing legal
framework which has to be made in a standard uniform manner in
order to ensure that conditions of absorption and service in the
absorbing departments/offices are also uniform.

3. I am to request that in future a decision involving

placement of staff rendered surplus due to any re-organization of a
department or abolition of posts in the surplus pool of SGA&ID
should be taken with the concurrence of this department and it
may please be ensured that absorption of surplus staff is arranged
only in accordance with the manner laid down in rule referred to at
para 1 above.

No. SOR.III-2-21/87
Dated 28.09.1988

ORDER

Having been authorized by the Chief Minister, in pursuance

of proviso below sub-rule (1) of Rule 3 of the Punjab Civil Servants
(Appointment and conditions of Service) Rules, 1974, following
committee is hereby constituted for purposes of making
recommendations for absorption of surplus persons to posts in BS-
15 and below:-

@
1. Additional Chief Secretary, SGA&ID Chairman
2. Dy. Secretary (Reg.) SGA&ID Member
3. Dy. Secretary (SR), FD Member
4. Deputy Secretary (Personnel), S&GAD Member
5. Deputy Secretary (Welfare), S&GAD Member/
Secretary

@ Revised vide Order No.SOR.III.2-21/87 dated 30.4.1997.

 No. SOR.III (S&GAD) 13-1/76
Dated 1st June, 1976

Subject: CONCESSION ETC. GRANTED BY PUNJAB GOVERNMENT

FOR WELFARE OF EX-SERVICEMEN

Government attaches great importance to the rehabilitation

of ex-servicemen in civil life. Accordingly, a number of concessions
have been granted to ex-servicemen as indicated below:-

i) Vide SGA&ID's letter No. S(R)2/3-58-SOXIII, dated

19th April, 1960, 50 per cent of vacancies in Class IV
service and 25 per cent of vacancies in the junior
posts in Class III service should be reserved for ex-
servicemen. A copy of this letter is attached as
Annexure-I.

(Class IV now covers Grade 1-2 and Class III covers Grade 3-
15)

ii) Vide SGA&ID's letter No. S(R) 1397/2-3/58-SO-XIII,

dated 11th July, 1964, 50 per cent of vacancies in
Civil Defence Department should be similarly
reserved for ex-servicemen. A copy of this letter is
attached as Annexure II.

iii) Vide para 6 of SGA&ID's letter No. S(R)-516/2-124-

68-SOXIII, dated 14th April, 1969, in addition to
reservations mentioned above, there shall be a
further reservation of 10 per cent of vacancies of
senior clerks for ex-servicemen in departments
where provision exists for direct recruitment of
senior clerks. A copy of SGA&ID letter No. S(R)-
516/2-124-68/SOXIII, dated 14th April, 1969 is
enclosed as Annexure-III.

iv) Vide SGA&ID's Notification dated 1st April, 1976,

maximum age limit prescribed for a post should be
relaxed in favour of an ex-serviceman to the extent
of service rendered by him in the Defence Forces
plus the interval between the date of his release and
the date of his re-employment in a civil department.
 A copy of this notification is attached as * * Annexure-
VI.

v) Procedure for employment of ex-servicemen in

government departments and autonomous bodies is
contained in the SGA&ID circular No. SOR. III-13-
9/73, dated 14th May, 1976. A copy of this letter is
enclosed as Annexure-V.

vi) Vide SGA&ID's circular No. S(R)3369-2-3/58(I)SOXIII,

dated 4th January, 1963, degrees/certificates
awarded by the PMA, should be fully recognized as
laid down in the said circular. A copy of the circular is
enclosed as Annexure-IV.

vii) Vide SGA&ID's letter No. SOR.III-13-18/70, dated

20th August, 1970, certificates awarded by the
military authorities have been considered as
equivalent to educational qualifications detailed in
the said circular. Copy of this circular is enclosed as
Annex-VII.

viii) Vide SGA&ID's notification, dated 19th Feb, ‘70, an

ex-serviceman is required to be reinstated in the
post from where he was recalled to military duty
after release from military service. The difference
between military pay & salary in civil employment of
an ex-serviceman recalled to military service during
war/emergency is to be paid by the employing
civilian department concerned. Copy of this
notification is enclosed as Annex-VIII.

You are requested to ensure that the above noted

instructions are brought to the notice of all concerned for strict
compliance.

No. S(R)2-3/58-SO.XIII

**The Punjab Civil Servants Recruitment (Relaxation of Upper Age

Limit) Rules, 1976 were notified vide No. SOR.III-9-1/72 dated 1st
April, 1976. The relevant extract is given hereunder:

"In the case of ex-defence personnel, the interval

between the date of their release from the Defence
Forces of Pakistan including the Mujahid Force and
the date of re-employment in a civil department
subject to a maximum of seven years and the whole
of the period of service rendered by them in such
Forces shall, for the purposes of upper age limit
under any rule, be excluded from their age."
 Dated 19th April, 1960

Subject: REHABILITATION OF EX-ARMY PERSONNEL IN CIVIL POSTS

In partial modification of West Pakistan Government letter

No. S(R)2-3/58-SOXIII, dated 4th September, 1959 on the subject
noted above, it has now been decided that:-

i) 50 per cent of the vacancies in Class IV service and

25 per cent of vacancies in the junior most posts in
Class III services should be reserved for ex-
servicemen including ex-army personnel.

ii) All those ex-servicemen who were released in 1953

and thereafter with at least a "good" character may
be considered eligible for Government service by
relaxation of the maximum age limit prescribed for
the post. The choice of selection as to suitability, etc.
will rest with the appointing authority.

iii) Educational qualification may be relaxed in case of

Commissioned Officers.

2. As regards the counting of military service for pension, the

ex-servicemen will be governed by the rules contained in section III
of chapter IV of civil services rules, Punjab, Volume II.

Annexure-II

No. S(R)1397/2-3/58-SOXIII
Dated 11th July, 1964

Subject: RE-EMPLOYMENT OF EX-SERVICEMEN IN CLASS III AND

CLASS IV CATEGORY

I am directed to say that the Autonomous Bodies in West

Pakistan should follow the same policy regarding the recruitment
of ex-servicemen in all non-technical jobs as is laid down for the
government departments.

In this connection SGA&ID's letter No. S(R)2-3/58-SOXIII,

dated the 19th April, 1960 lays down that 50 per cent of the
vacancies in Class IV and 25 per cent in the junior most posts in
Class III should be reserved for ex-servicemen, including the ex-
army personnel. Moreover, 50 per cent posts in the Civil Defence
Department should be similarly reserved for ex-servicemen.

The SGA&ID's letter No. S(R)2-3/58 SOXIII, dated the 19th

April, 1960, lays down the maximum age limit is relaxable in the
case of ex-servicemen released in 1953 and thereafter to the
extent of service rendered by the individual concerned in the army
between the date of his release and the date of his re-employment
in a civil department.

In the case of those commissioned officers who have been

granted intermediate certificate by the Pakistan Military Academy,
SGA&ID's letter No. S(R)2-3/58-SO.XIII, dated 19th April, 1960 lays
down that educational qualifications can be relaxed for their
recruitment up to Class II civil posts. I am to request that these
instructions should be followed by all the autonomous bodies in future.

Annexure-III

No. S(R)516/20124/68-SOXIII
Dated 14th April, 1969

Subject: EMPLOYMENT OF EX-SERVICEMEN IN GOVERNMENT

DEPARTMENTS AND AUTONOMOUS ORGANISATIONS

I am directed to say that a committee was appointed by the

Governor in 1967 to examine the question of promoting
employment of ex-servicemen. The committee submitted its report
which was discussed in the meeting of the West Pakistan Armed
Services Board held on 19th August, 1968. The West Pakistan
Armed Services Board decided to accept all the recommendations
with certain modifications. Government is taking steps to
implement these recommendations.

2. The existing instructions issued by the Government for the

absorption of ex-servicemen are reiterated. Instructions were
issued in this department's letter No. S(R)-2/3-58-SO-XIII, dated
19th April, 1960, that 50 per cent of vacancies in Class IV services
and 25 per cent of the vacancies in the junior most posts in Class
III services should be reserved for ex-servicemen including ex-
army personnel. Later on, further concessions were allowed to the
effect that 50 per cent posts in Civil Defence Department should
also be reserved for ex-servicemen, vide letter No. (SR)-1397/2-
3/58-SOXIII, dated 11th July, 1964. These related to non-technical
jobs. So far as technical jobs were concerned, it was laid down that
these are to be filled in from the general public only, if no qualified
ex-serviceman becomes available. Attention in this connection is
invited to the instructions contained in this department's letter No.
S(R)-356/2-4/63-SOXIII dated 3rd July, 1965. These instructions
were applicable to government departments as well as semi-
autonomous bodies. This department letter No. S(R)/693/2-6/67-
SOXIII, dated 11th April, 1967 also required periodical statements,
showing progress made in the recruitment of ex-servicemen, to be
submitted to Director Labour Welfare, West Pakistan, Lahore. So far
as the fresh recommendations are concerned, the decisions now
taken are detailed in the following paragraphs.

3. It has been decided that the appointments made on or after

1st July, 1968, in violation of the quota of ex-servicemen, should
be treated as irregular. These incumbents should be replaced by
the ex-servicemen as and when the irregularity is discovered,
however late. The appointments made to various services
mentioned in para 2 may be calculated and the share of ex-
servicemen worked out on the basis of the quota reserved for
them. Steps may also be taken to give priority to the recruitment
of ex-servicemen in future vacancies, so as to complete their
intake according to their fixed quota.

4. The committee has proposed that future vacancies in Class

IV posts should be filled in on the basis of 75 per cent of posts for
ex-servicemen until 50 per cent of the strength is achieved and
thereafter 50 per cent vacancies should be filled by ex-servicemen
as per reservations made for them. Government has considered
the implications of the recommendations and is of the view that it
is not advisable to achieve 50% strength of Class IV employees by
exclusive intake of ex-servicemen. It has, therefore, been decided
that on the analogy of instructions contained in para 3, the
appointments made after 1st July 1968, to Class IV posts may be
calculated and the share of ex-servicemen worked on the basis of
quota reserved for them. Steps may then be taken to give priority
to recruitment to ex-servicemen in future vacancies so as to
complete their intake according to their quota.

5. It has further been decided that all the government

departments should be required to indicate quota for ex-
servicemen while notifying vacancies to Employment Exchanges
failing which the Employment Exchanges will work it out
themselves. In case this is not adhered to in the ultimate
appointments, the default would be brought to the notice of the
authorities concerned.

6. It has also been decided to accept another

recommendations of the committee to the effect that in addition to
the reservation already mentioned in para 2, there should be a
further reservation of 10 per cent of vacancies of senior clerks for
ex-servicemen in the departments in which direct recruitment of
senior clerks is provided for. This may also, therefore, be
implemented prospectively.

7. The committee has recommended that big organisations

like WAPDA, etc. should adhere to the quota for ex-servicemen in
respect of person employed in the field project after giving first
priority to the displaced persons. The Provincial Government has
accepted this recommendation and desired that this may also be
implemented accordingly.

8. These instructions may please be noted for careful and

prompt compliance by government departments as well as semi-
autonomous organizations. The progress made towards their
implementation may be incorporated in the periodical returns
required to be submitted to the Director, Labour Welfare, who will
arrange to consolidate the same and route them to Home
Department through the Labour Department with his comments
thereon.

9. It is emphasised that greater care should be taken to ensure

that the ex-servicemen do get their share in services promptly
according to the reservations made by government for them. In
case of any violation of the ex-servicemen quota in future,
government shall be constrained to consider it as a personal lapse
on the part of the appointing authority. Such a violation will be
regarded as a breach of service discipline/instructions, which
amounts to misconduct and would entail disciplinary action under
the West Pakistan Government Servants (Efficiency and Discipline)
Rule, 1960.

Annexure V
No. SOR. III-13-9/76
Dated 14th May, 1976

Subject: EMPLOYMENT OF EX-SERVICEMEN IN GOVERNMENT

DEPARTMENTS AND AUTONOMOUS ORGANISATIONS

I am directed to refer to SGA&ID's letter of even number

dated 24th November, 1975 on the subject noted above and to say
that the Pakistan Armed Services Board Secretariat in the Ministry
of Defence and its subordinate offices at the provincial and district
level have since been made responsible for the rehabilitation/re-
employment of ex-servicemen. I am, therefore, to request that in
future the requisite information/demand as regards employment of
ex-servicemen may be furnished to/placed on the Armed Services
Board concerned as per following procedure and not on General
Headquarters Welfare and Rehabilitation Directorates as notified
earlier:-

a) The subordinate offices of the government

department or autonomous/semi-autonomous
organistions at district level will place their demand
for the vacant post on the Secretary, District Armed
Services Board who will meet the required demand
of the department/organisations concerned from his
own pool.
 b) Where an incumbent with requisite qualifications is
not available in the pool of Secretary, District Armed
Services Board, he will refer the matter to the
Director Provincial Armed Services Board, Punjab
who will try to meet the required demand from his
own pool or through other Districts Armed Services
Board under his jurisdiction.

c) On provincial level, the government departments or

autonomous/ semi-autonomous organizations will
place their demand and direct on the Director,
Provincial Armed Services Board, Punjab, who will try
to meet such demands from his own pool or through
the District Armed Services Boards under his
jurisdiction as the case may be.

d) Where an incumbent with requisite qualifications is

not available with the Director Provincial Armed
Services Board, Punjab, he will refer the matter to
the Pakistan Armed Services Board Secretariat in the
Ministry of Defence for information/necessary action.
The Pakistan Armed Services Board Secretariat may
approach directors of other Provincial Armed
Services Boards for meeting such demand, or may
surrender the posts in case of non-availability of an
incumbent of requisite qualification. In such cases,
the Director, Provincial Armed Services Board will
inform the government department or organisation
concerned who may then fill in the vacancy through
other sources.

I am further to request that the above procedure may be

brought to the notice of all concerned for information and
necessary action.

Annexure VI

No. S(R)3369/2-3/58-(I)SOXIII
Dated 4th January, 1963

Subject: REHABILITAITON OF EX-ARMY PERSONNEL IN CIVIL POSTS

 I am directed to refer to this department's circular letter No.
S(R)2-3/58-SO-XIII, dated the 19th April, 1960 on the above noted
subject and to say that a question has arisen as to the extent of
relaxation of educational qualifications, permissible in the case of
commissioned officers. According to Section 3 of Ordinance II of
1969, the Pakistan Military Academy can grant B.A. and B.Sc.
degrees and certificates for F.A. and F.Sc. on successful completion
of the appropriate course in the Academy. A gentleman cadet who
enters the Academy after doing his F.A. or F.Sc. is granted a degree
and a cadet who enters the Academy after passing the
Matriculation examination is given a certificate of F.A. or F.Sc. As
the law recognises, the grant of degree and certificate by the
Pakistan Military Academy full recognition of these educational
qualifications should be given, while considering the Army Officers
for employment in civil posts. It has further been decided that in
the case of those commissioned officers who have been granted
Intermediate certificate by the Pakistan Military Academy
educational qualifications, may be relaxed for their recruitment up
to class II civil posts, but such relaxation will not apply in the case
of Class I posts.

In the case of commissioned officers who have retired and

have not passed out from the Pakistan Military Academy, it has
been decided that if a cadet entered the pre-independence
academy after passing the intermediate, he may compete for a
service for which the minimum educational qualification is B.A. The
other commissioned officers who entered an academy after
passing out matriculation should only be considered eligible for
Class II posts. I am to request that these instructions may be
followed in future for the purpose of recruitment of commissioned
officers in civil posts.

Annexure VII

No. SOR.III-13-18/70
Dated 20th August, 1970

Subject: REHABILITATION OF EX-ARMY PERSONNEL IN CIVIL POSTS

I am directed to refer to S&GAD's letter No. S(R)2-

3/58(SOXIII), dated the 19th April, 1960 on the subject noted above
and to say that the question of recognising the Military certificates
for the purpose of recruitment in civil posts has been examined in
consultation with the Ministry of Defence, Government of Pakistan.
It has been decided to recognise the following certificates awarded
by the military authorities as equivalent to the educational
qualifications indicated against each:-

Name of Military Equivalent civil

 certificate qualification

Army
P.A. Spl. class EnglishMatric
P.A. 1st Class English Middle English, Anglo Vernacular

P.A. 1st Roman Urdu Middle

P.A. 2nd English and 6th Class
2nd Roman Urdu

P.A. 3rd English and 5th Class Primary RT 2nd class

3rd Roman Urdu

P.A. 1st Roman Urdu Middle Vernacular

P.A. 2nd Roman Urdu 6th Class w/o English

P.A. 3rd Roman Urdu Primary

Navy
Higher Education Test Matric
Certificate

Air Force
Leading Air Craftsman Matric
Educational Test

Finance Department
No. 1616-SO(SR)IV/73(A)
Dated 24th September, 1973

Subject: DATE OF BIRTH OF EX-MILITARY PERSONNEL

ON THEIR APPOINTMENT TO CIVIL POSTS

I am directed to state that it has been brought to the notice

of the Finance Department that dates of birth of ex-military
personnel as shown in their military discharge certificate does not,
in some cases, tally with those given in their service books, on
their appointment to civil posts. A question has, therefore, arisen
as to which of the two dates of birth should be adopted for
purposes of pension. After careful examination, it has been
decided in consultation with the SGA&ID that the dates of birth
shown in the service books (and not those shown in the military
discharge certificate) should be taken as correct for purposes of
reckoning the age of superannuation and pension. This decision
may be brought to the notice of all concerned.
 Govt. of the Pakistan,
Ministry of Defence
No. F.187/1057/D14(W)78
Dated 28th November, 1978/14th Dec., 1978

Subject: RECORD OF RE-EMPLOYMENT OF EX-SERVICEMEN

I am directed to state that it has been brought to the notice

of this Ministry that the record of re-employed ex-servicemen
(including officers/JCOs) in various government departments is not
up-to-date with the Pakistan Armed Services Board. Consequently,
it is not possible to work out the financial effect of any concession
or facility that has already been granted by the government or
which may be granted in future.

In order to compile and maintain the record up-to-date at

the federal, provincial and district level, it is considered that the
following procedure may be adopted by the provincial government
and the departments/organistions/ offices under their
administrative control:-

a) *
Form 'A' (attached) be filled and signed by each ex-
serviceman (including officer/JCOs) employed in any
such department/ organisation/office.

b) A list of all ex-servicemen (including officers/JCOs)

employed by them be compiled as per ** Form 'B'
(attached).

c) * **
Form 'C' (attached) be completed by each
department, organisation etc. so as to reflect the
total figures of the re-employed ex-servicemen
(including officers/JCOs with their scale/grade).

It is requested that necessary instructions may please be

issued to all concerned so as to ensure that the required
information in the prescribed form A, B and C along with copies of
the instructions issued on the subject reach the under-mentioned
Armed Services Board/Offices on or before 30th December, 1978:

a) Provincial Armed Services By officers of the provincial

Board Punjab, Sindh, NWFP government/departments/
and Balochistan. organizations located in the
provincial capitals.

b) Secretaries District Armed By subordinate offices of

the

* See at page No.95.

** See at page No.96.
*** See at page No.97.
 Services Boards. provincial government/
departments/organisations
located at district level.

It may also please be noted that with effect from 1979 the
statements in Form B&C are to be forwarded by all concerned in
January each year to the above-mentioned addresses. However,
with effect from December, 1978, Form 'A' may be forwarded only
whenever a new ex-serviceman (including officer/JCO) is
employed.
 Form 'A'
RE-EMPLOYMENT RECORD PROFORMA
ARMY/NAVY/AIR FORCE

Army/Corps Trade Class/Grade

1. No. rank and name

2. Father's name

3. Home Address: Vill/street P.O.

Tg. office. Tehsil Distt.

4. Dates of enrollment and discharge

5. Re-employment where, with date

6. Post and grade

7. Pay with scale

8. Allowances, if any

9. Whether pension deducted,

if so, how much p.m.

10. Any other benefits,

concession drawn

Signature

(Name )

Countersigned

Office stamp

Place Deptt Officer & Designation

Date Name
 Form 'B'

Federal
or
Provincial DATE RE-EMPLOYED EX-SERVICEMEN IN

Sr. Military No. Name and Civil appointment Reference.

No. and rank father's trade and grade Sr. No. as per
name on re-employment Form 'A'.
 Form 'C'

STATEMENT RE-EMPLOYED EX-SERVICEMEN

in Federal/Prov. Capital

(Division, Deptt. Organisation etc.) or Distt

for year

Scale/ Number Remarks

Grade re-employed
Non- Technical Total
technical

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22

Total:
 No. SOR.II(S&GAD)6-4/81
Dated 23rd February, 1982

Subject: RECRUITMENT OF EX-SERVICEMEN IN LOW GRADES IN

THE CIVIL

I am directed to forward herewith a copy of Memo No.

182/D-14 (W)/82, dated 9th February, 1982 received from the
Deputy Secretary, Government of Pakistan, Ministry of Defence,
Rawalpindi on the subject noted above and to request that
necessary action as required therein may kindly be taken
immediately.

Copy of Memo No. 182/D-14 (W)82, dated 9th February 1982 from
Deputy Secretary, Government of Pakistan, Ministry of Defence,
Rawalpindi to the address inter alia of Chief Secretary Punjab,
Lahore

Subject: RECRUITMENT OF EX-SERVICEMEN IN LOW GRADES IN

THE CIVIL

It has been brought to the notice to this ministry that one of

the impediments in the re-employment of ex-servicemen in low
grades was that after necessary selection their papers were sent
for verification to the Intelligence Bureau and the local police
authorities which process takes quite a few months. As the ex-
servicemen are normally financially hard pressed, it is not possible
for them to wait for such a long period.

Fundamental considerations for formulating this policy

concerning the re-employment of ex-servicemen in the lower
grade in the civil were the following:-

1) Recognition of their services rendered for the

defence of the country.

2) It was a welfare and resettlement measure.

3) They could still serve for 20 years or more to reach

the normal age of superannuation.

4) Utilization of this loyal trained, disciplined,

experienced and tested manpower in the interest of
the state.

Keeping in view their previous records of service in the

defence forces and despite the fact that their character had been
attested as "exemplary/good" in their discharge certificate, they
view it as repudiation of their discharge certificate issued to them
by the Defence Services (in other words the Government). They
strongly feel that they are being subjected to this formality as a
matter of procedural routine rather than any serious or sensitive
reasons of state security. Hence it is desirable that this
requirement of verification in respect of retired military personnel
duly recommended for service by the Armed Services Boards, be
done away with.

In the light of the foregoing it has now been decided that

the selected/approved ex-servicemen may be appointed on the
basis of their character entry in the discharge certificates as well
as recommendation of Armed Services Boards and a photo copy of
their discharge certificate or pension books be accepted by the
employing department provisionally till the character verification is
completed.

In view of the above, it is requested that necessary

instructions may please be issued to all concerned under your
jurisdiction to implement this decision/procedure accordingly.

No. SOR.II(S&GAD)6-4/81
Dated 9th August, 1982

Subject: RELAXATION OF AGE ON RE-EMPLOYMENT OF EX-

SERVICEMEN

I am directed to enclose herewith a copy of the Government

of Pakistan Cabinet Secretariat, Establishment Division's letter No.
22/1/74.5, dated 15.5.1982 received through Punjab Armed
Services Board Directorate's letter No. 822/1825, dated 5.7.1982
for information and necessary action.

No. 22/1/74.5
Rawalpindi, the 15th May, 1982.

Government of Pakistan Cabinet Secretariat

(Establishment Division)

Subject: RELAXATION OF AGE ON RE-EMPLOYMENT OF EX-

SERVICEMEN

The undersigned is directed to refer to the Ministry of

Defence OM.No.F.112/D-14(w)/80, dated the 4th October, 1980 and
7th April, 1982 on the above subject and to invite their attention to
Appendix No. 3 of the F.R.S.R. According to the Government
decision under serial No.1;
 "Government decision. ---- (1) It is intended, as far as
possible, to eliminate persons entering service at advance
ages and subsequently entertaining a grievance that they
are not allowed to continue in service till they earn the full
pension. If in any special case, therefore, the Head of a
Department should desire to make any exception to this
age limit, the recruit should be made aware, at the time of
recruitment, of the fact that he is unlikely to be able to earn
full pension". (GIFD, endorsement No. F.6(3)R.II dated
29.9.43).

2. At present a Civil Servant is entitled to earn

pension/gratuity etc. only in case he has rendered 10 years
Government service. Any relaxation of upper age is to be provided,
keeping in view this aspect of the matter. If the condition presently
provided by the Federal Government i.e. maximum age limit for re-
employment of ex-servicemen in civil posts which is relaxed up to
a maximum period of 10 years or a number of years a person
actually serve in the Armed Forces, whichever is less, was further
relaxed, the re-employed person will not be able to earn pension in
the Government service. This would unnecessarily cause hardship
to them.

No. SOR.III2-13/82
Dated 12th August, 1982

Subject: EMPLOYMENT OF SCOUTS IN GOVERNMENT DEPARTMENTS

I am directed to say that in the meeting of the National

Council of the Pakistan Boy Scouts Association held on 22.2.1982,
the President has been pleased to pass inter alia, the following
directive :-

"Employment of Scouts in Government Departments.

For purposes of employment in Government
Departments/agencies, encouragement will be given to the
Award holders of the Quaid-i-Azam Scouts and the President
Rover Scouts, and also the Wood Badge Bead holders.
These awards will be considered as additional
qualifications."

2. In the light of above Directive of the President all Selection

Authorities are requested that while making selection to various
posts in Government Departments preference should be given to
the Award Holders of the Quaid-i-Azam Scouts, President Rover
Scouts and the holders of Wood Badge Bead.

No. F.7/D-6(army-VI)/82.
Government of Pakistan
 Ministry of Defence (Army Br)
Rawalpindi, the 12th March, 1986

Subject: INCENTIVES/CONCESSIONS - NATIONAL CORPS

AND WOMEN GUARDS (NCC AND WG) TRAINEES

It has come to the notice of this Ministry that certain

Ministries/ Divisions/Agencies (Govt./Semi Govt./Local Bodies) are
not complying with the provisions of para 29 Chapter V and para
35 Chapter VI of the National Guards Act, 1973, for the purpose of
giving preference for appointments (jobs) to National Cadet Corps
and Woman Guards qualified trainees. It is, therefore, once again
emphasized that all Ministries/ Divisions/Agencies should comply
with the provisions of the aforesaid Act in letter and spirit and
grant incentives/concessions to the National Cadet Corps and
Women Guards qualified trainees, which are reproduced below:-

A person who has either successfully completed the

training or, having successfully completed not less than
seventy five per cent of the total training shall be entitled
to the following concessions, namely:-

a) He/She shall, if otherwise eligible, be given

preference for selection for grant of
commission in Armed Forces of Pakistan;

b) He/She shall, if otherwise eligible be given

preference for appointment to any post under
a Government, a Govt. controlled
organization or a local authority; and

c) shall, for the purpose of admission to any

institution of advance studies, be awarded
twenty marks in addition to the marks
obtained by him/her in the examination held
for the purpose of such admission or, if no
such examination is held, in the examination
on the basis of having qualified in which
he/she seeks such admission."

2. It is, therefore, requested that the above concessions

should be specifically mentioned in all the advertisements and
rules of the employing/enrolling agencies in a suitable manner for
the information of candidates/applicants seeking jobs.

No. SOR.III-2-13/82
Dated 28th May, 1986.

Subject: INCENTIVES/CONCESSION - NATIONAL CADET CORPS

AND WOMEN GUARDS (NCC AND WG) TRAINEES
 I am directed to forward herewith a copy of OM No. F-7.D-6-
(army-VI)/82 dated 12.3.1986, from the Ministry of Defence (Army
Branch), Government of Pakistan and to say that it has been
decided by the Punjab Government that instructions contained
therein regarding benefits of training for preference in recruitment
to posts/services should be complied by all Appointing Authorities.
The benefit should, however, be allowed only in case of eligible
candidates of equal merit.

=================

No. SOR.III-1-39/79
Dated 28th December, 1983.

Notification

In pursuance of the requirements of Section 10 of the

Disabled Persons (Employment & Rehabilitation) Ordinance, 1981
and in exercise of the powers conferred on him by Section 23 of
the Punjab Civil Servants Act, 1974, the Governor of the Punjab is
pleased to direct that in various sets of Service/Recruitment rules,
hereinafter referred to as " the rules", in their application to the
Province of the Punjab, the following amendment shall be made,
namely:-

AMENDMENT
In "the rules" applicable to Government Establishments and
Departments in which the number of workers employed at any
time during the year is not less than 100, the following note shall
be added :-

"Note:-Not less than one per cent of total number of persons

(fraction of 0.5 or above to count as a whole number for
purpose of calculating percentage) employed by a
Government Establishment or Office at any time shall be
disabled persons with their entitlement to the terms and
conditions which are not less favourable than those of the
other persons employed in the said Establishment against
similar posts whose names have been registered with the
Employment Exchange of the area in which such
Establishment or office is located and against whose names
in the register maintained under Section 12 of the disabled
persons (Employment and Rehabilitation) Ordinance, 1981,
an endorsement exists to the effect that they are fit to work
".

=============

No. SOR.I(S&GAD)16-4/85
 Dated 14th March, 1985

Subject: DISABLED PERSONS (EMPLOYMENT & REHABILITATION)

ORDINANCE, 1981

I am directed to refer to notification No. SOR-III-1-3/39/79

dated 28th December, 1983 amending various sets of
Service/Recruitment Rules to provide the allocation of 1% of the
total number of posts in various Departments to disabled persons
in compliance with the Disabled Persons (Employment &
Rehabilitation) Ordinance 1981. It is clarified that this does not
affect the right of the disabled persons to compete on merit for
vacancies other than the reserved vacancies. A disabled person in
terms of the Disabled Person (Employment & Rehabilitation)
Ordinance 1981 who applies for open merit vacancy and is not
selected shall also be eligible for selection against a reserved
vacancy for which he shall have to compete with other disabled
candidates if any.

==============

No. SOR.I(S&GAD)16-4/85
Dated 31st March, 1985

Subject: DISABLED PERSONS (EMPLOYMENT & REHABILITATION)

ORDINANCE, 1981

I am directed to refer to this Department's circular letter No.

SORI (S&GAD)16-4/85 dated 14th March, 1985 on the subject
noted above.

2. In order to ensure proper implementation of the provisions

of the Disabled Persons (Employment & Rehabilitation) Ordinance
1981 and rules made thereunder the following instructions are
issued for guidance of all concerned:-

i) Vacancies reserved for disabled persons will be filled

through the normal process of selection.

ii) All disabled persons possessing requisite

qualifications and experience would be eligible to
compete for posts in Grade-16 and above where
selection is made by the Punjab Public Service
Commission and in Grade-15 and below where
selection is made by the Department concerned.

iii) The disabled persons appearing in open competition

for non-reserved vacancies will be selected purely
on the basis of merit.

iv) The disabled persons desirous of getting

appointment against the reserved vacancies will first
 get themselves registered with the Employment
Exchange of the area as disabled persons under
section 12 of the aforesaid ordinance.

v) Those disabled persons who are registered with the

employment exchanges of the area as disabled
persons will appear before the District Assessment
Board constituted by the Social Welfare Department
under Section 12 (2) of the Ordinance to obtain a
disability assessment certificate.

vi) Only those persons shall be eligible to be considered

for jobs reserved for disabled persons who are duly
registered with the employment exchange of the
area and have been declared by the Assessment
Board to be disabled and fit for work.

vii) The disabled persons desirous of getting

employment shall attach registration and
assessment certificate with their applications.

viii) The selection of disabled persons for posts against

1% quota will only be made from amongst the
disabled persons duly registered as such.

ix) Recruitment of able-bodied persons will not be made

against posts reserved for the disabled persons.

x) Every department while placing requisition with

Public Service Commission/Employment Exchange
for recruitment, will indicate specifically the number
of posts which are available for the disabled. The
selection authority would ensure that 1% quota
reserved for the disabled persons is adhered to while
inviting applications/ recommending candidates for
posts in BS-16 and above including posts to be filled
up through competitive examination.

=============

No. SOR.I(S&GAD) 16-4/85

Dated 21st October, 1986

Subject: DISABLED PERSONS (EMPLOYMENT & REHABILITATION)

ORDINANCE, 1981

I am directed to refer to this department's circular letter of

even number dated 31st March, 1985 and invite your attention to
the instructions contained therein, especially instruction No. X
which reads as under:
 "Every department while placing requisition with Public
Service Commission/Employment Exchange for recruitment
will indicate specifically number of posts which are
available for the disabled. The selection authorities would
ensure that 1% quota reserved for the disabled persons is
adhered to while inviting applications/recommending
candidates for posts in BS-16 and above including posts to
be filled up through competitive examination."

It has been observed that these instructions are not being

complied with by some of the departments while placing
requisitions with the Punjab Public Service Commission for posts in
BS-16 and above including posts to be filled up through
competitive examination.

Since the matter is important and requires serious attention

of all concerned, it is requested that all instruction on the subject
may be strictly adhered to.

==============

No. SOR.I(S&GAD)16-4/85
Dated 26th October, 1989

Subject: CALCULATION OF 1% QUOTA FOR THE EMPLOYMENT OF

DISABLED PERSONS AS PROVIDED IN SECTION 10 OF THE
DISABLED PERSONS (EMPLOYMENT & REHABILITATION)
ORDINANCE, 1981

I am directed to refer to the Notification No. SOR.III-1-39/79

dated 28.12.1983 and circular letter of even number dated
14.3.1985, 31.3.1985 and 19.12.1985 on the subject noted above
and to say that in consultation with the Law and Parliamentary
Affairs Department, it is further clarified that according to section
10 of the Disabled Persons (Employment & Rehabilitation)
Ordinance, 1981, an establishment/department has to employ
disabled persons @ 1% of their total establishment. It is for the
concerned organisation to decide the categories of posts to be
earmarked for the purpose. It is not necessary to apply this quota
to each category of posts. However, such recruitment can be made
only against posts falling in the quota reserved for initial
recruitment out of eligible and suitable candidates on merit.

===========

No. SOR.I(S&GAD) 16-4/85

Dated 16th June, 1990

Subject: APPOINTMENT OF DISABLED PERSONS AGAINST 1%

QUOTA RESERVED FOR THEM
 I am directed to refer to the subject noted above and to say
that instances have come to the notice of Government that some
Government servants who are declared incapacitated for further
government service and are retired on invalid pension come up
with request for fresh employment in government service against
1% quota reserved for disabled persons under the Disabled
Persons (Employment & Rehabilitation) Ordinance, 1981.

The issue has been examined in consultation with Law &

Parliamentary Affairs Department and it has been held that
Government servants retired on invalid pension are not eligible for
employment in government service against 1% quota referred to
above. Only such disabled persons are entitled to claim benefit of
the said reservation who have not been in government service and
are unemployed.

============

No. SORI(S&GAD)9-252/88
Dated Lahore the 23rd February, 1999

Subject: 12 TH MEETING OF THE NATIONAL COUNCIL FOR THE

REHABILITATION OF DISABLED PERSONS (NCRDP) ON
18TH APRIL, 1998 – 10 YEARS AGE RELAXATION FOR
EMPLOYMENT OF DISABLED PERSONS.

In continuation of this Department’s letter of even No.

dated 20th October, 1998 on the above subject, I am directed to
enclose herewith a copy of letter No. F.1-5/97-NCRDP dated
1.1.1998 from Social Welfare and Special Education Division
(National Council for the Rehabilitation of Disabled Persons),
Government of Pakistan, Islamabad for compliance.

2. You are requested to indicate the provisions of the general

relaxation of 10 years upper age limit and 2% quota for disabled
persons in future advertisement.

3. It may, however, be noted that this upper age limit shall not
exceed 35 years for recruitment to any post included in the PCS
Combined Competitive Examination as envisaged in Notification
No. SOR.III-2-87/90 (I) dated 29 th September, 1992.

DEPUTY SECRETARY (REG)

 COPY OF LETTER NO. F.1-5/97-NCRDP DATED 1.1.1998

Subject: 12 TH MEETING OF THE NATIONAL COUNCIL FOR THE

REHABILITATION OF DISABLED PERSONS (NCRDP) ON
18TH APRIL, 1998 – 10 YEARS AGE RELAXATION FOR
EMPLOYMENT OF DISABLED PERSONS.

The undersigned is directed to say that the Federal and

Provincial Governments vide their notifications noted in the margin
have allowed 10 years age relaxation in the upper age limit for
recruitment of disabled persons. It is requested that all
Miniseries/Divisions, Provincial Governments, Federal Public
Service Commission and Provincial Public Services Commissions
may ensure that this provisions as well as 2% quota are indicated
in all advertisements for vacancies in future. It is also requested
that copies of such advertisements may be sent to National
Council for the Rehabilitation of Disabled Persons (NCRDP) for
information and necessary action.

DEPUTY DIRECTOR (NCRDP)

==============

S&GA Deptt. Memo No. SOX.II-2-

145/59
Dated 9.3.1960

Subject: CHANGE IN NAME

A question has arisen as to what procedure should be

adopted before government servant is allowed to change his
name. It has been decided that the government servant desiring to
change his name should notify that fact in two leading newspapers
of the province and send copies of these notices to the head of his
department. The authorities competent to accept the change of
name should be the Heads of the Attached Departments in their
respective jurisdictions. In case of Class I officers, government in
the administrative department would be the competitive authority.

On receipt of the copies of the proper notices, the

competent authority should recognise the change in the name and
make the necessary alteration in the gradation and civil lists and
other official documents. Intimation should also be sent to the
respective audit authorities in the case of gazetted government
servants for making a similar alteration in the history of service
and other documents maintained by him.
==============
No. SOXII(S&GAD)2-59/62
Dated 7th September, 1962

Subject: CHANGE IN NAME

 I am directed to refer to Government of West Pakistan,
Services and General Administration Department's circular No.
SOX.II-2-145/59, dated the 9th March, 1960 and to say that
Government has decided that in the case of female government
servants who have to change their names as a result of marriage
or divorce, it would not be necessary to notify the facts in two
newspapers as laid down in the instructions contained in the
circular letter referred to above. All that is necessary in such cases
is that the female government servants should apply to their
heads of department who will obtain the order of the heads of
attached department concerned. After the change in name has
been finally agreed to, all relevant records should be corrected
with meticulous care in order to avoid confusion later.

==============

No. SOXII-2-59/62
Dated the 5th June, 1963

Subject: CHANGE IN NAME BY GOVERNMENT SERVANTS

I am directed to refer to this department circular letter No.

S.O.XII-2-145/59, dated the 9th March, 1960, on the subject noted
above and to say that government has decided that the regional
heads of departments will also be competent to accept the change
of name by an official serving under them in accordance with the
procedure prescribed in the circular referred to above.

===========

No. SOR.II(S&GAD)6-4/75
Dated 4th September, 1975

Subject: ALTERATIONS IN THE RECORDED DATE OF BIRTH

OF GOVERNMENT SERVANTS

I am directed to refer to the circular letter No.

20076(H)Gaz., dated 4th August, 1928, in which was laid down
that a declaration of age made by a government servant at the
time of or for the purpose of entry into government service shall
be deemed to be conclusive unless he applied for the correction of
his date of birth within two years of the date of entry into service.
It was further laid down that government servants, who were then
in service, could, if necessary, apply for correction of recorded date
of birth within one year of the issue of that communication.

This policy was further reconsidered by the government in

the year 1954, and vide its circular letter No. 4375-54/Gaz, dated
30th September, 1954, the then Punjab Government held the view
that it was incumbent upon a government servant to ascertain his
correct date of birth and to produce proper proof in support thereof
at the time when first entry to that effect was made in the
government record and that no subsequent alteration should be
permitted to be made therein. It was, therefore, decided that
applications from government servants for change in the recorded
date of birth should not at all be entertained in future and that
they should be rejected straightway.

It has, however, come to the notice of government that

above policy is not being followed strictly be certain departments
and applications are being entertained for the correction of the
recorded date of birth, in some cases, even, at a time when the
officials are due to superannuate. This is not only in violation of
the above policy of the government but also results in delaying
their pension cases.

I am, therefore, to request you to ensure that the above

instructions are strictly followed and case/cases of exceptional
nature only may be sent to this department, with full justification,
for obtaining the orders of the Chief Minister for the relaxation of
the rules in their behalf. I am to request further that these
instructions may kindly be brought to the notice of all concerned
for strict compliance.

===========

No. SOR.IV(S&GAD)6-7/84
Dated 13th November, 1984

Subject: ALTERATION IN THE RECORDED DATE OF BIRTH

OF GOVERNMENT SERVANTS

I am directed to refer to this department's circular letter No.

SOR.II(S&GAD) 6-4/75, dated 4.9.1975, on the above subject.

Para 1 of Annexure-B of Rule 7.3 of Punjab Financial Rules,

Vol. I envisages that in regard to date of birth a declaration made
at the time of, or for the purpose of, entry into government service
shall be deemed to be conclusive unless he applies for correction
of his age as recorded within two years from the date of his entry
into government service. Government, however, reserves the right
to make a correction in the recorded age of a government servant
at any time against the interest of that government servant when
it is satisfied that the age recorded in his service book or in the
history of services of a gazetted government servant is in correct
and has been so recorded with the subject that the government
servant may derive some unfair advantage therefrom. It is
incumbent on a government servant to ascertain his date of birth
and to produce proper proof in support thereof at the time of his
first entry into government service. No request for
correction/alteration in the recorded date of birth should be
entertained at all if made after two years of date of entry into
service.
 It has been observed that the provisions of rules and
instructions issued from time to time are not being followed with
the result that cases for change in the recorded date of birth of
officials/officers are referred to government even after their
superannuation. According to note 2 of rule 7.3 of Punjab Financial
Rules Vol. I, correction in the date of birth recorded in the service
record of a government servant cannot be made without the
sanction of government in case of officers in BS-16 and above and
of the head of department or the commissioner of a division in the
case of ministerial and subordinate employees. Against every such
correction a note has to be made of the number and the date of
the order authorising it and a copy of the order has to be placed on
record.

It has been observed that the Audit Department refuses to

admit change in the date of birth of retired government servants
even if that is disadvantageous to them. In order to avoid hardship
to the employees who have already retired and in whose record
the date of birth is found to have been changed, it is clarified that
the date of birth originally recorded should be admitted as the real
date of birth irrespective of any evidence to the contrary. In cases
where the original date is not legible, sanction of government in
SGA&ID must be obtained after fixing responsibility for mutilation
of the original entry and furnishing full justification for acceptance
of the change. The officers incharge of offices and departments
who have custody of service record of the employees working
under them must examine service books/rolls of all employees
under their charge and ensure that change in question, if any, is
taken care of well before the retirement of the concerned
employees and necessary action is taken against the persons
responsible for tampering with official record. The above officers
shall, henceforth, be held personally responsible for unauthorised
change of entries in such record.

The above instructions should be brought to the notice of

all concerned.

==============

No. SOR.IV(S&GAD)6-7/84
Dated 1st April, 1985

Subject: ALTERATION IN THE RECORDED DATE OF BIRTH

OF GOVERNMENT SERVANTS

I am directed to refer to instructions issued from time to

time on the above subject and to say that it has been observed
that in a large number of cases of former work charged employees,
brought into regular establishment in 1972 and 1973 as a matter
of general policy, the question of change in their date of birth is
raised after their retirement resulting in delay in finalisation of
their pension cases. Although service record of such temporary
employment was not required to be maintained, service books
were prepared in a large number of cases but particulars such as
age were recorded therein without any proper verification. Such
verification became necessary at the time of conversion of work
charged employment into regular establishment. Formal methods
of verification of age on the basis of medical opinion or
documentary evidence in the nature of school leaving certificate or
military discharge certificate etc. indicated dates of birth different
from the earlier dates recorded in a casual manner. Since change
in date of birth of Government servants is not allowed after two
years of entry into service the audit offices ask for sanction for
such change before authorizing payment of pensionary benefits.
Since this unnecessarily delays settlement of the pensionary
claims, it has been decided in consultation with the Finance
Department, that in future sanction of government to change in
date of birth of former work charged government servants, if
made, should be presumed to have been granted. The pension
cases of such retired employees should not be held up on account
of change in the date of birth. The date recorded after conversion
of their work charged employment into regular establishment
should be admitted as the correct date of birth. It is requested that
all Audit Officers under your administrative control may be
instructed accordingly.

=============

No. SOR.IV(S&GAD)6-7/84
Dated 11th December, 1985

Subject: ALTERATION IN THE RECORDED DATE OF BIRTH

OF GOVERNMENT SERVANTS

I am directed to refer to this Department's letter of even No.

dated 13th November, 1984 and to say that instructions were
issued that where the original date of birth recorded in the Service
Book of a Government Servant is not legible, sanction of
Government in SGA&I Department must be obtained after fixing
responsibility for mutilation of the original entry and furnishing full
justification for acceptance of change. It was further desired that
officer incharge of an office or department who have custody of
service record of employees working under them must examine
service books/service rolls of all employees under their charge and
ensure that the change, if any, is taken care of well before
retirement of the persons concerned and necessary action is taken
against the persons responsible for tampering with official record.

2. It has been observed that the number of such cases,

referred to this Department is on the increase and it is always
claimed that responsibility for the change cannot be fixed. In order
to avoid belated references, it has been decided that all Heads of
offices who have the custody of service books/service rolls must
record a certificate in the first week of January every year in every
service book to the effect that they have personally examined the
service book/service roll and have found these in order. Such
certificates should be pasted in the service books/service rolls from
the last page onwards. Any Head of Office, not complying with
these instructions, should be reported against for the failure by his
successor to the next higher authority for appropriate action.

3. The above instructions should be brought to the notice of

all concerned.

No. SOR.II(S&GAD)8-54/73
Dated 15th June, 1973

Subject: CHANGE OF DOMICILE BY CANDIDATES APPLYING FOR

ENTRY INTO GOVERNMENT SERVICE

I am directed to refer to this Department's Circular letter No.

SOR-II(S&GAD) 8-57/71 dated the 21st October, 1971, in which a
firm policy was laid down that the domicile declared by a person at
the time of entry into service will be treated as final throughout his
service career and no subsequent change would be recognized or
reflected in his service record. These instructions apply to serving
Government servants, but there is no restriction on candidates,
applying for different jobs, that the domicile declared while
applying on an earlier opportunity will not be allowed to be
changed. Instances have come to the notice of Government that
certain candidates applied for a vacancy allocated to a particular
zone and produced domicile certificate from that zone. They were
not selected. Subsequently a vacancy allocated to the other zone
was advertised and the same persons again offered themselves as
candidates from that zone on the strength of a domicile certificate
from one of the districts in the zone.

2. Government is of the view that if this practice is allowed on

the part of candidates it would tend to defeat the very object of
zonal allocation of vacancies. The aim of allocating vacancies to a
particular zone is to ensure that bona fide residents of that zone
get adequate representation in government service. It has
therefore, been decided that the domicile declared by a candidate
while applying for one job will be considered final and he will not
be allowed to produce a different domicile certificate for another
job.

3. The same principle would apply in the case of candidates

who have obtained the benefit of domicile in case of admissions to
educational/professional institutions. If a particular domicile was
declared for the purpose it would be treated as final when the
candidate seeks employment in Government service.

============

No. SOR.IV(S&GAD)8-57/71
Dated 14th July, 1982

Subject: CHANGE OF DOMICILE AFTER ENTRY INTO

GOVERNMENT SERVICE

I am directed to refer to this Department's Circular letter No.

SOR-II(S&GAD)8-57/71, dated the 21st October, 1971 and No. SOR-
II(S&GAD)8-54/73, dated 15th June, 1973 and to reiterate that the
domicile of a Government servant as declared by him and
accepted by Government at the time of his entry into Government
service should be treated as final throughout his service career
and no subsequent change in his domicile should be recognized
for the purpose of terms and conditions of service, including his
liability to transfer. However, in view of the recent changes in the
administrative set up leading to creation of new Administrative
Divisions and Districts, it has been decided that change in the
service record of Government servants as regards domicile may be
allowed subject to the following conditions. These instructions may
kindly be brought to the notice of all Government servants under
your administrative control:-

1) the concession would be available only to those

Government servants who hail from, and have
declared domicile of, any of the Districts, whose
boundaries have undergone change on account of
setting up of new Districts.

2) the concession is available only for a period of four

months from the date of this letter, within which the
affected Government servants can obtain and
produce new domicile certificates duly issued by the
District Magistrate concerned, in accordance with
the relevant rules for purposes of seeking change in
their record of service as regards domicile. Any
request for change in domicile beyond this time-limit
would not be entertained.

=========

No. SOR.IV(S&GAD)8-57/71
Dated 23rd September, 1985

Subject:- CHANGE OF DOMICILE AFTER ENTRY INTO

GOVERNMENT SERVICE
 I am directed to refer to this department’s circular of even
number dated 14.7.1982 on the subject noted above.

According to existing policy the domicile of a Government

servant as declared by him and accepted by Government at the
time of his entry into government service shall be treated as final
throughout his career and no subsequent change in it is
recognised for the purpose of terms and conditions of service
including his liability to transfer. In the letter under reference
change in service record of government servants as regards
domicile was allowed on account of changes in the administrative
setup leading to creation of new civil divisions and districts in 1982
subject to condition that the above concession was extended only
to those government servants who hailed from and had declared
domicile of any of the districts whose boundaries had undergone
change on account of setting up of new districts and who applied
within four months of the issue of policy letter dated 14.7.1982.
The affected government servants ere allowed to obtain and
produce new domicile certificates duly issued by the District
Magistrate concerned in accordance with the relevant rules for
purposes of seeking change in their record of service as regards
domicile.

The new districts of Khanewal and Chakwal have since been

set up and these have started functioning with effect from
1.7.1985. The government servants who hail from and have
declared their domicile of any of the above districts are also
allowed to avail of the concession for change of their domicile
within four months from the issue of this letter. Any request for
change in domicile after this time limit would not be entertained.

In future, however, as and when new divisions or districts

are created, the concession for change in domicile will be available
to the affected government servants during four months from the
date of functioning of the new districts.

The above instructions may kindly be brought to the notice

of all governments servants under your administrative control.

===============

No. SOR.IV(S&GAD)8-57/71
Dated 20th December, 1994

Subject: CHANGE OF DOMICILE AFTER ENTRY INTO

GOVERNMENT SERVICE

I am directed to refer to this department’s circular letter of

even number dated 23.9.1985 on the subject noted above.

According to the existing policy the domicile of a

Government servant as declared by him and accepted by
Government at the time of his entry into Government service shall
be treated as final throughout his service career. In the letter under
reference, change in service record of government servants as
regards domicile was allowed on account of territorial re-
arrangements as a result of the creation of new Civil Divisions and
Districts within four months of the issue of policy letter under
reference.

The time-limit prescribed for change in domicile affected

those Government servants who did not apply within the
prescribed time and their service record could not be updated as
per factual position on ground. It has, therefore, been decided to
waive off the condition of four months prescribed in the policy
letter under reference. The affected Government servants should
produce their domicile certificates duly issued by the District
Magistrate concerned in accordance with the relevant rules
immediately so that necessary changes may be made in their
service record.

=========
No. SOR.III2-53/77
Dated 28th March, 1978

Subject: VERIFICATION OF CHARACTER & ANTECEDENTS OF

CANDIDATES ON FIRST APPOINTMENT UNDER THE
PUNJAB GOVERNMENT

Reference this Department's circular No. E&A(S&GAD)

13(12)/60, dated 15.8.1960 forwarding herewith Attestation Form
for verification of character & Antecedents of candidates for
employment under the Provincial Government.

2. According to sub-rule (2) of Rule 21-A of the Punjab Civil

Servants (Appointment & Conditions of Service) Rules, 1974, an
appointment by initial recruitment shall be subject to the
verification of character & antecedents of the candidate of the
person appointed to the satisfaction of the appointing authority.

3. It has been observed that in a large number of cases the

antecedents & character of fresh employees against various posts
in the province are not verified from police before their
appointment. The matter has been re-examined and it is
considered necessary that antecedents & character of the
candidates to be appointed should be verified before their
appointment. Legally it can be difficult to throw out a person after
appointment on an adverse report as bona fides of such a report
could be challenged. In order, therefore, to provide a safeguard
against undesirable persons having access to official secrets, it has
been decided to get the character & antecedents of the candidates
verified before their induction into office.
4. As regards the Agencies whose verification should be
accepted it has been decided that such cases should be referred to
District Police and Special Branch of the Provincial Police
simultaneously on the prescribed form already supplied with this
Department's circular referred to above. There is no necessity of
such a verification from F.I.A. because that will put unnecessary
restraint on the employers & delay the process of appointment.
==========

No. SOR.III-2-87/88
Dated 25th July, 1989

Subject: VERIFICATION OF CHARACTER & ANTECEDENTS OF

CANDIDATES ON FIRST APPOINTMENT UNDER THE
PUNJAB GOVERNMENT

In continuation of this department's circular letter No.

SOR.III-2-53/77, dated 28.3.1978, I am directed to state that under
the existing procedure of finally selected candidates on their first
appointment in the Punjab Government are referred to the district
police and Special Branch of the Provincial Police simultaneously
on the prescribed form already supplied with this department's
circular referred to above. It has now been decided with the
approval of the Chief Minister that the District Police/Special
Branch of the Provincial Police should be instructed to return the
documents duly verified within 30 days positively. Suitable
instructions may be issued to all concerned under intimation to
this department.

=============

No. SOR.III.2-47/99
Dated Lahore the 3rd August, 1999

Subject: VERIFICATION OF CHARACTER AND ANTECEDENTS

I am directed to draw your attention to Rule 21 (2) of the

Punjab Civil Servants (Appointment and Conditions of Service)
Rules, 1974, which lays down that appointment by initial
recruitment shall be subject to the verification of character and
antecedents of the candidates to the satisfaction of the appointing
authority.

2. Federal Government has reported that a person convicted

in a criminal case succeeded in setting appointment in a
government department. It implied that departments do not
carefully follow the provisions of Rule 21 (2) of the rules ibid while
making appointments to various poets. The procedure for setting
the antecedents of candidates verified is laid down in this
department’s letter No. SOR.III-2-53/77 dated 28.3.1978 which also
appears at pages 110 of Punjab Estacode Edition 1998. Non-
observance of the rules and the procedure has resulted in an
embarrassing situation for the Government.

3. I am to emphasize that all the administrative departments

under the Punjab Government should follow the provisions of Rule
21 (2) of the rules ibid and in the instructions referred to above in
true letter and spirit.

UNDER SECRETARY (R-III)

No. SOR.IV(S&GAD)-5-16/84
Dated 18th April, 1984

Subject: MEDICAL CERTIFICATE OF FITNESS ON FIRST

ENTRY INTO GOVERNMENT SERVICE

I am directed to say that rules 3.2 to 3.6 of the Civil Service

Rules (Punjab), Vol. I, Part-I require production of medical
certificate of fitness on first entry into government service. A
question has arisen as to whether a government servant who was
medically found fit on his first appointment should again furnish
medical certificate of fitness on his appointment to another post
within or outside his parent department. According to note 3 below
rule 3.2 of the rules ibid a temporary government servant who has
already produced medical certificate in one office, should not, if
transferred to another office without break in his service, be
required to produce fresh certificate. All appointing authorities are,
therefore, advised not to insist on the production of medical
certificate of fitness on subsequent appointments in cases where a
government servant has already produced medical certificate on
his first entry into government service provided that there is no
break in his service.

==========

No. SOR.III-2-87/88
Dated 7th August, 1989

Subject: MEDICAL EXAMINATION OF THE CANDIDATES SELECTED

FOR APPOINTMENT AGAINST PROVINCIAL POSTS

I am directed to refer to your letter No. E&A (Health) 2-

56/88, dated 26.1.1989, on the above subject and to say that it
has been decided that the procedure for medical examination
required under Rule 21 and 21-A of the Punjab Civil Servants
(Appointment and Conditions of Service) Rules, 1974, shall be as
under:-

The authority for medical examination of the candidate

selected for appointment against Government posts, may
be decentralized and Medical Superintendents of District
Headquarters hospitals may be authorised to conduct this
examination. Finally selected candidates may be directed to
appear before such authorized medical officers and obtain
certificate of fitness before reporting for appointment. The
Medical Superintendents of District Headquarters hospitals
may further be directed to fix first Monday of every month
for such medical examination.

I am to request that necessary instructions in this behalf

may kindly be issued to all concerned under intimation to this
department immediately.

=========

No. SOR.III-2-3/94
Dated 12th February, 1994

Subject: PRODUCTION OF MEDICAL CERTIFICATE ON FIRST

APPOINTMENT OF A CIVIL SERVANT

I am directed to refer to the above subject and to state that

instances have come to the notice of the Government in which
candidates/persons on their first entry in Government service have
been allowed to join duty without production of Medical Fitness
certificate duly issued by the competent authority. Such civil
servants are allowed to obtain the requisite certificate at a later
stage on expiry of considerable period of time.

In this connection, attention is invited to Rule 21 of the

Punjab Civil Servants (Appointment & Conditions of Service) Rules,
1974 which provides that a candidate for appointment must be in
good mental and bodily health and free from any physical defect
likely to interfere in the discharge of his duties.

I am to emphasize that the practice of joining the

candidates without medical fitness certificate being inconsistent
with the rules and instructions referred to above may be
discouraged and in no case a candidate be allowed to join his
assignment without the requisite medical certificate.

============
 No. SOR.III-6-4/94
Dated 31ST August, 1994

Subject:- STATUS OF LEAVE GRANTED FROM THE DATE OF AVAILING

I am directed to refer to the subject noted above and to say

that a question has arisen as to the status of leave availing. It has
been observed that in such cases the officers assumed entire
description to determine the date of commence of leave. Some
civil servants take weeks or months from the date of sanction, and
sometimes the leave is never availed. This practice frustrates the
whole process of making alternative arrangements during the
sanctioned leave.

The matter has been considered. It may be emphasised

that the option to determine the date of commencement of leave
exercised by the applicant is subject to the approval of the leave
sanctioning authority. Sanctioning of leave, therefore, includes the
sanctioned period of leave including the date of its
commencement and expiry. According to Rule 21 of the Revised
Leave Rules, 1981, leave commences from the date of availing on
which a civil servant hands over the charge of this post and ends
on the day proceeding on which he assumes duty. These dates are
therefore required to be mentioned in the leave sanctioning
explicitly.

I am, therefore, to clarify that the above procedure may be

followed carefully so that the dates of commencement and ending
of the leave are in the knowledge of sanctioning authorities, so as
to avoid unpredictable conditions for making alternative
arrangements during the period of leave and for arranging the
posting of civil servants returning from leave. These instructions
may also be brought to the notice of all leave sanctioning
authorities for compliance.

==========

SOXII(S&GAD)1-128/57
dated 8.11.1958, as amended
by letter No. SOXII(S&GAD)1-28/57
Dated 11.5.1959

Subject: MODEL AGREEMENT FORM FOR USE OF CONTRACTING

PARTIES AT THE TIME OF EXECUTION OF AGREEMENT

A case has come to the notice of Government wherein an

unintended benefit was allowed to contract officer, as the
agreement entered into with him was not carefully drawn up. To
obviate the possibility of such mistakes in future, this department
has drawn as model agreement form a copy of which is enclosed.
This "Model Agreement" does not, in any way, debar any
department from deleting any of the conditions which it considers
necessary inserting any additional clause which is agreed upon by
the contracting parties at the time of the execution of the
agreement.

AGREEMENT

An agreement made on the __________________ day of

______________ one thousand, nine hundred fifty eight between
_________ (hereinafter referred to as the Employee) of the one part
and the Governor of West Pakistan (hereinafter) referred to as the
Government of the other part;

WHEREAS the Government has agreed to employ the

employee and the employee has agreed to serve the government
as _________________ on the terms and conditions hereinafter
mentioned;

NOW these presents witness and the parties hereto

respectively agree as follows:-

The employee shall be employed by and enter into the

service of the Government as for period of
year commencing from the date of the employee arrives at
Karachi.

The employee shall --

a) be of gazetted rank;

b) devote his whole time to his duties as

c) carry out such administrative functions in relation to

his duties as the Government shall from time to time
assign to him;

d) submit himself to the orders of the government and

of the officers and authorities under whom he may
from time to time be placed by the government for
the performance of his duties in the post to which he
is appointed under these presents;

e) comply with all orders and directions consistent with

his appointment under these present given to him
by the government or their officers and faithfully
observe and be governed by the rules, regulations
and the arrangements (including Civil Service Rules)
for the time being in force or as modified from time
to time; and
 f) proceed, whenever required, to such part of Pakistan
and perform such duties relating to his appointment
as the government may specify.

g) Subject to other provisions of these presents the

employees shall be entitled to receive pay at the
rate of per month (inclusive of income tax) in
the scale of Rs. The pay/ overseas pay of the
employee shall commence from the date of his
embarkation for arrival in Pakistan and shall cease
on the day of his quitting the service or on the day
of his discharge therefrom or on the day of his death
if he shall die whilst therein;

h) the employee shall, in addition to pay, be entitled to

receive cost of living allowance, if admissible to him,
at the rate in force from time to time in respect of
officers of his grade.

i) the employee shall, if required to travel in the

interest of public service during the term of these
presents, be entitled to receive traveling allowance
at the rate admissible under the rules which may for
the time being be applicable to an office of his
grade.

j) the employee shall not, unless permitted by the

government, indulge in private practice, not shall he
indulge, directly, or indirectly, in any trade, business
or occupation on his own account.

k) the employee shall not be entitled to any rent free

quarter or any allowance in lieu thereof. (Score out
which is not required). The employee shall be
entitled to rent free furnished/unfurnished
accommodation or ten per cent of his pay as house
rent allowance in lieu thereof.

The service of the employee may be terminated before the

expiry of the period of service --

a) by either party giving to the other three months

notice in writing without assigning any reason
thereof; provided that --

i) if the Employee desires to leave service

forthwith, he shall pay to the government an
amount equal to three months, pay; or

ii) if the Employee desires to leave service at

shorter notice, he shall pay to the
Government an amount equal to his pay for
 the period by which the notice falls short of
three months;

b) by the Government without previous notice if:

i) the post is retrenched for any reason

whatsoever, or

ii) the Government is satisfied on medical

evidence that the Employee is unfit and is
likely for a considerable period (the decision
of the Government as to what constitutes
such considerable period being conclusive) to
continue to remain unfit by reason of ill-
health or physical disability to discharge his
duties; and

c) by the Government at any time subject to the

provision of the Constitution of Pakistan, in case of
misconduct, inefficiency, neglect or failure of duty
on the part of the Employees.

5. If the employee be suspended from duty during

investigation into any charge of insubordination or misconduct or
of any breach or non-performance of any of the provisions of these
presents he shall not be entitled to any pay during such period of
suspension but shall be entitled to receive a subsistence grant at
such rate as the Government may decide to allow him.

6. The Employee shall, if he is during the period of his service

appointed with consent to discharge the duties of any additional or
higher post, be paid such additional pay as may be determined by
the government under the rules for the time being in force.

7. The Employee shall, during his period of service, be eligible

for all concessions in relation to medical attendance and treatment
for himself and his family as laid down in the Punjab Services
(Medical Attendance) Rules, 1940, as amended from time to time.

8. The Employee shall be allowed to subscribe to the

Contributory Provident Fund in accordance with the Rules
prescribed by the Government but shall not be entitled to any
pension or gratuity.

9. The Employee shall be entitled to such leave as is

admissible to the officers of his rank the rules contained in
Appendix 16 of the CSR (Punjab), Volume Part II.

10. The Employee shall be bound in all respects by the

Government Servants Conduct Rules for the time being contained
in the Civil Services Rules (Punjab), Volume I, Part II, or such Rules
as may be prescribed by the government for members of the
Service of which he belongs.

a) The Employee shall be entitled to *

passage by sea for himself from the
to Karachi.

b) The Employee, if he is accompanied or joined by his

family, shall be entitled to outward sea passage for
himself, his wife and each child as defined in the
Note below.

[ Note ----- The term 'child' for the purpose of clauses (b) and (d) of
this paragraph means a legitimate child or stepchild, if a male
under the age of 12 or if a female under the age of 21, and
unmarried, who is wholly dependent on the employees. For
purposes of clause (e) of this paragraph the term 'child' means a
legitimate child or stepchild of any age who is wholly dependent
on the employee.]

c) If the employee fails to proceed to Pakistan or to join

his appointment or if he at any time during the said
terms of contract voluntarily quits the said service
without giving the required notice and without the
permission of the Government, he will forthwith on
demand repay to the government the cost of
passage provided under clauses (a) and (b).

d) The Employee shall be entitled to traveling

allowance by rail from Karachi to at
the rates admissible to officers of his status under
the Rules.

e) The Employee shall be entitled to equivalent return

passage or passages and traveling allowance by rail
at the expiry of the period of service; provided that
the Employees shall forfeit the right of return
passage or passages, as the case may be, and
traveling allowance by rail of his service is
terminated under sub-clause (c) clause 5:

Provided further that the employee should claim free

passage and leave Pakistan within 3 months after termination of
the period of his service.

f) If the Employee dies while in service under these

presents, his wife and children dependent upon him
shall be entitled to free______ class passage by sea
from Pakistan to the country wherein the Employee
was recruited; provided that if the passage is
* The class of passage decided upon to be entered here.
 granted to a place in any other country, the cost of
such passage shall not exceed the cost of passage
to the country where the Employee was recruited.

g) The Employee or his family shall not be entitled to

claim compensation for hotel expenses or any other
expenses incurred in the course of the transit during
the outward or the return journey.

12. All payments to be made to the Employee in Pakistan shall

be made in Pakistan rupees and any payment to be made to him
abroad under the presents shall be made at the exchange rate
then applicable.

13. The proceedings, letters and reports of the Government and

of their officers and agents or any copies thereof or extracts
therefrom which shall be sent officially to the High Commissioner
for Pakistan or to any officers or servants in the service of Pakistan
in anyway relating to these presents shall be received as evidence
of any matter therein contained in any action or in any legal
proceedings by or between the parties to these presents or in any
way relating thereto.

14. All acts authorised or required to be done by the

Government in connection with execution of or relating to these
presents may be in the by High
Commissioner/Ambassador for Pakistan on behalf of the
Government.

15. In respect of any other matter for which no provision has

been made in this agreement the provisions of any relevant rules
which may have been or which may hereinafter be adopted or
enforced by the Government from time to time shall apply to the
extent to which they are applicable to the service hereby provided
for and the decision of the Government as to their applicability
shall be final.

16. Stamp duty if any, on this instrument shall be borne by the

Government.

In witness whereof the said and the

High Commissioner/Ambassador for Pakistan in the for
and on behalf of the Government have hereunto set there hands
the day year first above written.
Signed by

In the presence of ----

Witness 1.
2.

In the presence of ----

 Witness 1.
2.

=======

No. SOR.II(S&GAD)-2-21/71
Dated 16th June, 1971

Subject: PRIOR CONCURRENCE OF FINANCE DEPARTMENT IN

RESPECT OF TERMS AND CONDITIONS TO BE OFFERED TO
OFFICERS APPOINTED ON CONTRACT BASIS IN
GOVERNMENT DEPARTMENT

I am directed to say that a case has recently come to the

notice of the Governor in which some difference of opinion cropped
up between the Finance Department and an Administrative
Department over the terms and conditions to be offered to an
officer appointed on contract basis. The Governor has been
pleased to observe that the whole dispute has arisen because of
the fact that at the time of making the original offer, prior
consultation with the Finance Department was not made. The
Governor has directed that in future before making any such offer,
which should be strictly in accordance with the rules, prior
concurrence of the Finance Department should be obtained so that
there is no confusion later on. I am to request that this directive
may kindly be brought to the notice of all concerned for guidance
and strict compliance.

========
No. SOR.I(S&GAD)-16-2/69 (Policy)
Dated 8th June, 1971

Subject: PROMOTIONS

I am directed to refer to para 3 (iv) (c) of this Department's

circular letter No. SOIV(S&GAD)-16-14/64 (Policy), dated the 1st
October, 1969, which provides that the selection of an officer for
promotion to a higher post should be based strictly on the service
record. An impression appears to have widely gained ground that
only the last three years record is relevant for determining an
officer's fitness for promotion and not much weight is to be
attached to the reports earned by him in the previous years.
Government would like to clarify that the impression is not correct.
The assessment of an officer should be based on his entire service
record and not only on a portion of it. It is, however, in the
discretion of the assessing authority to give greater weight to the
more recent reports, but the older reports should not be
completely ignored and should be taken into consideration for an
overall evaluation of the service record.

=======
 No. SOR.I(S&GAD)-5-2/75
Dated 11th February, 1975

Subject: IMPLEMENTATION OF ADMINISTRATIVE REFORMS --

CLARIFICATION OF THE CONCEPT OF PROMOTION

I am directed to say that a number of Civil Servants have

submitted representations demanding promotion to higher grades
in a manner not permissible under the law. The correct position is,
therefore, clarified below for the information and guidance of all
concerned:

1) Promotion was and continues to be a 'method of

recruitment' as would appear from sub Section (2) of
Section 2 of the Punjab Civil Servants Act, 1974,
reproduced below:

"2) For the purpose of this Act, an appointment

whether by promotion or other wise, shall be
deemed to have been made on regular basis
if it is made in the prescribed manner".

Since promotion is a method of recruitment, it

has never been treated as a right. Also the
method of recruitment (as would appear from
the text of sub-section (2) quoted above read
with definition of "prescribed" in sub-section
(1)(g) of Section 2 ibid) has to be prescribed
by rules. Thus no appointment by promotion
or otherwise can be made under the Act
unless the method of recruitment and other
conditions of appointment are first prescribed
by the rules (Rules here include old or new
rules framed or continued under Section 23
of the Act ibid)

2) All old service rules prescribed conditions (i) of

appointment to posts and (ii) of service of persons
appointed thereto. Same position continues under
the new system because no one can be appointed to
Civil service without a post. The Act ibid and rules
framed thereunder deal primarily with conditions of
appointment to posts (either isolated or as part of
grade, cadres or services) and secondarily with
conditions of service of persons appointed thereto.
The new functional units being created in place of
old cadres on the basis of job descriptions will also
comprise posts in various grades. Methods of
recruitment and qualifications etc. will be prescribed
separately for posts in each grade in a functional
unit. There is, therefore, no scope for appointment
by promotion to a grade without posts either under
 the old rules or the new rules already notified or
being framed for various functional units as said
above.

3) No appointment by the method of promotion or

otherwise can be made to a National Scale of Pay
(even if called a grade) for the simple reason that
appointment has to be made against a post as
otherwise there will be no valid agreement. It is by
virtue of appointment to a post that person
concerned is completed and such person becomes
entitled to the terms and conditions of service. There
is no such thing as "promotion to a Scale or Grade".
Such phraseology suggests as if promotion connotes
raise in pay and status only. This is not correct. As
said above, promotion is method of recruitment to a
post and raise in pay and status is an incidence of
appointment by this method to a higher post.

4) A person can be appointed to a grade provided there

are distinct posts in a grade and there is a vacancy.
The word 'grade' is used (instead of post) when it is
not convenient to name a post in the grade or when
the grade consists of posts (of equal level) with
different nomenclatures as for examples in the case
of former CSP or PCS. In no case, however,, can a
person be appointed to an empty grade i.e. a mere
scale of pay or a grade without specified posts of the
same level. If this principle is violated, a phenomena
like "personnel inflation" will occur i.e. there will be
appointees to a grade without posts. It is to avoid
such a situation that the definition of grade given in
the rules (vide Punjab Civil Servants (change in
Nomenclature of Services and abolition of Classes)
Rules, 1974), does not recognize movement to the
next higher scale as promotion unless appointment
is made to a post with higher responsibilities.

5) A higher post is not the same post with an additional

higher National Pay Scale. A higher post is a post
with higher responsibilities including those of
supervision and control over the lower posts. Equal
and similar posts are always placed at the same
level of responsibility. Their methods of recruitment
and qualifications are also same. Mere attachment of
a higher scale of pay with the lower posts does not
result in their up-gradation unless (i) all the posts in
higher and lower grade in that particular functional
unit are regarded on the basis of job descriptions,
and (ii) posts for the higher scale are specified in the
rules with separate qualifications and method of
recruitment. If higher and lower posts are treated to
 be merged without regard to levels of responsibility
and similarity of job descriptions, there will remain
no scope for separate qualifications, methods of
appointment or reversion to lower posts with
consequent complex legal and administrative
repercussions.

You are requested to make appointments by the method of

promotion in accordance with the position clarified above. This
may also kindly be brought to the notice of all concerned for
information and guidance.

========

No. SOR.III-6-3/74
Dated 5th October, 1975

Subject: REQUIREMENT OF PASSING TEST FOR REGULAR

PROMOTION UNDER THE PUNJAB CIVIL SERVANTS
(APPOINTMENT & CONDITIONS OF SERVICE) RULES, 1974

In pursuance of decision contained in para 1 (I) of SGA&I

Department's circular No. SOR-III-6-3/73 dated 2nd April, 1975,
promotion to any post below Grade 16 is not subject to any test.

2. Most of the Departments have since applied for relaxation

of rule 12 of Punjab Civil Servants (Appointment And Conditions of
Service) Rules, 1974, to dispense with the requirement of passing
test for promotion to certain posts in Grade 16 and 17 on the
grounds that:-

i) the officials concerned are of advanced age;

ii) the officials concerned have put in more than 20/25
years of service;
iii) the officials of advanced age with more than 20/25
years of service have already appeared in various
tests during their service and have also undergone
the prescribed training at various stages;
iv) Promotions are being made to posts in Grade 18 and
above through duly constituted Selection Boards and
no tests are prescribed. In view of general exemption
from pre-promotion tests in respect of all posts
below Grade 16 only promotion to certain posts in
Grade 16 & 17 were subject to pre-promotion tests.

3. Keeping in view the representations of various departments

and other related aspects, it has been decided to grant general
exemption from pre-promotion test in relation to all posts in Grade
16 and above, promotion to posts below Grade 16 are already
exempt from these tests.
4. The suitability of candidates for promotion to the above
mentioned posts/grades shall be determined on the basis of
seniority cum fitness with particular reference to fitness for higher
responsibilities.

5. It is requested that the above mentioned decision of

Government may be brought to the notice of all concerned under
your administrative control.

========

No. SOR.III-1-10/71
Dated 16th February, 1976

Subject: REQUIREMENT OF PASSING TEST FOR REGULAR

PROMOTION UNDER THE PUNJAB CIVIL SERVANTS
(APPOINTMENT AND CONDITIONS OF SERVICE) RULES,
1974

Please refer to SGA&I Department circular No. SOR-III-6-

3/73, dated 2nd April, 1975 and circular No. SOR-III-6-3/73, dated
5th October, 1975 on the subject noted above.

2. The decision in the aforesaid circulars seems to have been

interpreted to mean that all tests prescribed in the Service Rules
have been dispensed with. This is not correct.

3. The test mentioned in Rule 12 of the Punjab Civil Servants

(Appointment & Conditions of Service) Rules, 1974, is an additional
selection test to be held in the manner and with the legal
consequence detailed in Rule 14 of the Punjab Civil Servants
(Appointment and Conditions of Service) Rules, 1974.

4. Although the circulars mentioned in para 1 above grant

exemption from tests prescribed under Rule 12 and Rule 14 of the
Punjab Civil Servants (Appointment and Conditions of Service)
Rules, 1974, this exemption is without prejudice to the provisions
of other Rules which prescribed other test or examinations such as
departmental examinations during probation, proficiency tests,
qualifying tests etc. These examinations/tests are still required to
be conducted in accordance with existing rules/ instructions and
are not in any way affected by exemption granted vide circulars
mentioned in para 1 above.

========

No. SOR.I(S&GAD)-16-70/77
Dated 17th May, 1982
Subject: OFFICIATING ARRANGEMENTS AGAINST POSTS PENDING
REGULAR APPOINTMENT

I am directed to refer to this Department's circular letter of

even number dated 23.7.1979 on the subject noted above and to
state that it has been observed that stop-gap-arrangements are
still being made by posting members of next below cadres against
higher posts in their own pay and scale. Once such postings are
made the concerned officials represent for grant of pay of the post
and such requests are passed on by the Administrative
Departments to the Finance Department for concurrence. Since
such arrangements are not envisaged by law the Administrative
Departments and appointing authorities under their administration
should keep the following instructions in mind before any stop-gap
arrangements is made. The appointing authorities shall be held
personally responsible for posting of any person against a higher
post in disregard at these instructions:-

i) appointment to higher post in own pay and grade

has no meaning in law;

ii) appointment to higher posts even as a stop-gap

arrangement should be made with the approval of
the Appointing Authority i.e. Administrative
Secretary for posts in grade 17 and Chief Secretary
for posts in grade 18 and Governor for posts in
grade 19 and above;

iii) in case where appointment to higher posts is not

possible for one reason or the other the senior-most
eligible officer should be given additional charge of
the higher post instead of appointing him to the said
higher post.
=======

No. SOR.I(S&GAD) 16-70/77

Dated 17th August, 1988

Subject: OFFICIATING ARRANGEMENTS AGAINST POSTS PENDING

REGULAR APPOINTMENT

I am directed to refer to this department's circular letter No.

SORI(S&GAD)16-70/77, dated 17.5.1982 on the subject noted
above and to say that it has been pointed out that Junior Officers
are being posted against higher posts in their own pay and grade
and this is followed by requests from the respective administrative
departments to Finance Department for allowing pay of the post.

Appointment to higher posts in own pay and grade has no

meaning in law. Detailed instructions on the subject have already
been issued vide this department's letter referred to above. It has,
however, been observed that some appointing authorities are not
adhering to these instructions. Since this course of action is
violative of law and rules, it is requested that the instructions on
the subject may be brought to the notice of all concerned for strict
compliance. Violation of the instructions should be taken serious
notice of and appropriate steps should be taken to arrest the
tendency of deviations from law, rules and instructions.

=======

No. SORI (S&GAD) 16-70/77-1

Dated Lahore the 1st May, 2000

Subject: OFFICIATING ARRANGEMENTS AGAINST POSTS PENDING

REGULAR APPOINTMENT

I am directed to refer to this department’s letter of even

number dated 17.5.1982, wherein the following instructions were
issued:

(2) appointment to higher post in own pay and grade

has no meaning in law;
(3) appointment to higher posts even as a stop-gap
arrangement should be made with the
approval of the Appointing Authority i.e.
Administrative Secretary for posts in grade
17 and Chief Secretary for posts in grade
18 and Governor for posts in grade 19 and
above;
(4) in case where appointment to higher posts is not
possible for one reason or the other the senior-
most eligible officer should be given additional
charge of the higher post instead of appointing
him to the said higher post.

2. The Accountant-General Punjab has intimated that

instances have come to the notice the Administrative that
Administrative Secretaries/Appointing Authorities are making
appointments against the higher post sin own pay and grade and
are not adhering to the instructions circulated vide this
department’s circular letter referred to above. This course of action
is violative of the Provisions of Section 16 of the Punjab Civil
Servant Act, 1974 and the instructions referred to above.

3. In view of the above, I am directed to draw you attention to

the said instructions on the subject wherein it has been clearly
stated that appointment to a higher post in own pay and grade has
no meaning in law, therefore, this practice should be discontinued.
A post, as soon as it becomes available, should be filled up in
accordance with the method prescribed under the relevant
service/recruitment rules. In case it may not be possible to do so
for one reason or other, stop-gap appointments should be made
only in accordance with the procedure laid down for the respective
category of the vacancy under the relevant provisions of the
Punjab Civil Servants (Appointment and Conditions of Service)
Rules, 1974 i.e. rules 10-A, 10-B and 13 of the Rules ibid.

4. These instruction may kindly be brought to the notice of all

concerned for strict compliance.

ADDITIONAL SECRETARY (REGULATIONS)

========

No. SOR.IV(S&GAD)1-14/75(P)
Dated 21st May, 1984

Subject: APPOINTMENT ON ACTING CHARGE/CURRENT CHARGE

BASIS

I am directed to refer to this department's Notification No.

SOR.III-1-14/75, dated 26.2.1983, endorsed to you vide even
number dated 1st March, 1983, on the subject noted above.

A question has arisen as to whether a civil servant on his

appointment on acting charge/current charge basis can be
presumed to have assumed full duties and responsibilities of the
post to which he is appointed and can exercise all statutory,
financial and administrative powers vested in the regular
incumbent of the post. The provisions of Section 16 of the Punjab
Civil Servant Act, 1974 envisage payment of full salary of the post
to which he is appointed, except in case of 'Acting' or 'Current'
charge arrangements for which a separate manner of payment of
emoluments has been prescribed by the Finance Department.
When a person is allowed full benefits of a post, he is expected to
perform all duties and responsibilities of the same. Exercise of
statutory, administrative or financial power is in fact the most
important responsibility and a person holding a post should be
bound to undertake this responsibility.

In view of the above position, it has been decided in

consultation with Law and Finance departments that a civil servant
on his appointment to a post on acting charge or current charge
basis shall assume full duties and responsibilities of the post and
can exercise all statutory, administrative and financial powers
vested in a regular or permanent incumbent of that post.
========
No. SOR.III-2-58/97
Dated 24th July, 1999

Subject: APPOINTMENT ON ACTING CHARGE/CURRENT CHARGE

BASIS

I am directed to refer to this department’s circular letter of

even number dated 3.11.1997 on the subject noted above wherein
attention was invited to the observations made by the Supreme
Court of Pakistan in civil appeals No. 179-187/95, 923/94 and 188
to 190/95 that continuance of Acting Charge or Current Charge
appointments for a number of years is negation of the spirit of
rules. It was, therefore, desired that where such appointments are
made in public interest, these should not continue indefinitely and
every effort be made to fill in such posts through regular
appointment in shortest possible time.

2. Accountant General, Punjab, has reported that the above

instructions are not being followed by the appointing authorities
while making appointments on current charge basis. The current
charge appointments are being made against the same posts after
a gap of One or Two days, which is against the provision of rule 10-
B ibid and need to be regularized with the approval of the
competent authority.

UNDER SECRETARY (R-III)

========

No. SOR.III-2-58/97
Dated 3rd November, 1997

Subject: APPOINTMENT ON ACTING CHARGE/CURRENT CHARGE

BASIS

I am directed to say that according to the provisions of Rule

10-B of Punjab Civil Servants (Appointment & Conditions) of
Service Rules, 1974, where a post is likely to remain vacant for a
period of less than six months and the appointment on ad hoc
basis, it may appoint the senior most civil servant, who in the
opinion of the appointing authority, is eligible and suitable for
promotion under the relevant rules, on current charge basis. An
appointment made on current charge basis shall come to an end
on appointment of a person on regular basis or on the expiry of six
months, which ever is earlier. Such appointment are made for a
short term purely as a stop-gap arrangement and at times when
the administrative department cannot leave the posts unfilled.

2. The Supreme Court of Pakistan in civil appeals No. 179-

187/95, 923/94 and 188 to 190/95 has observed that continuance
of acting charge or current charge appointments for a number of
years is negation of the spirit of instructions and rules. It has,
therefore, been desired that where such appointments are made in
public interest, should not continue in-definitely and every effort
be made to fill the posts through regular appointments, in shortest
possible time.

3. I am therefore, to request you that the observations of the

Supreme Court of Pakistan, which have also been
circulated/endorsed by the Federal Government, may be brought
to the notice of all the concerned for strict compliance.

SECTION OFFICER (R-

III)

========

No. SOR.I(S&GAD)4-9/2002
Dated 15th April, 2002

Subject: APPOINTMENT ON CURRENT CHARGE BASIS

I am directed to invite your attention to the instructions

issued on the above cited above vide this Department’s circular
letter No. SOR.III.2-58/97 dated 3.11.1997 and 24.7.1999, in which
it was clarified that where a post is likely to remain vacant for a
period of less than six months and the appointing authority does
not consider it expedient to make an appointment on ad hoc basis,
it may appoint the senior most civil servant, who in the opinion of
the appointing authority, is eligible and suitable for promotion
under the relevant rules on current charge basis. An appointment
made on current charge basis shall come to an end on
appointment of a person on regular basis or on the expiry of six
months whichever is earlier. Such appointments are made for a
short terms purely as a stop-gap arrangement and at times when
the administrative department cannot leave the posts un-filled.

2. The Supreme Court of Pakistan in civil appeals No. 179-

187/95, 923/94 and 188 to 190/95 observed that continuance of
acting charge or current charge appointments for a number of
years amount to negation of the spirit of the rules and instructions
issued thereunder.

3. The Accountant General, Punjab had reported that the

provisions of Rule 10-B of the Punjab Civil Servants (Appointment
& Conditions of Service) Rules, 1974 and the instructions issued
thereunder are not being followed by the appointing authorities
while making appointments are being made against the same
posts after a gap of one day or two days, which is against the
provision of Rule 10-B of the rules ibid. Such appointments on
current charge basis beyond the period of six months (now one
year) need to be regularized with the prior approval of the
competent authority i.e. Governor Punjab in relaxation of the said
rules.

4. It has been observed that the appointing authorities are

also making appointment on current charge basis against the
posts which are not covered by the service recruitment rules. The
criteria for appointment against these posts on current charge
basis has to be got approved from the S&GAD on the analogy of
the qualifications prescribed for similar posts. In such cases the
concurrence of S&GAD (Regulations Wing) does not appear to have
been obtained.

5. All such appointments made in violation of the provisions of

rule 10-B of the Punjab Civil Servants (Appointment & Conditions of
Service) Rules, 1974 and extensions thereof so granted by the
appointing authorities are thus irregular and cannot be subscribed
by the Regulation Wing for their regularization.

6. I have, therefore, been directed to emphasize once again

that while making appointments on current charge basis, the
appointing authorities should adhere to the provision of Rule 10-B
of the Punjab Civil Servants (Appointment & Conditions of Service)
Rules, 1974 and other instructions issued thereunder strictly so as
to avoid any inconvenience likely to be faced by the Administrative
Departments as a result of violation of rule 10-B of the rules ibid.

SECTION OFFICER (R-

I)

========
No. SOR.IV (S&GAD)1-14/75
Dated 28th April, 1985

Subject: APPOINTMENT BY PROMOTION ON OFFICIATING BASIS

I am to refer to SGA&ID Notification No. SOR.IV(S&GAD)1-

14/75, dated 12th March, 1985 amending Rule 13 of the Punjab
Civil Servants (Appointment & Conditions of Service) Rules, 1974,
copy of which has been sent to all departments under
endorsement of even number dated 14th March, 1985. According
to the amended Rule 13 (ii) ibid, no person shall be promoted on
officiating basis unless he possesses the qualifications and
experience prescribed for the post and his promotion as such is
approved by the chairman of appropriate selection authority.
Under rule 9 (1) of the Punjab Civil Servants (Appointment &
Conditions of Service) Rules, 1974, appointments by promotions or
transfer to posts in various grades shall be made on the
recommendations of the appropriate committee or board.
Officiating promotion has all the attributes of regular promotion,
except that it is for a specified period and is temporary in nature. It
is, therefore, clarified that all promotions on officiating basis
should be made on the recommendations of the appropriate
selection authority.

=======

S.OXII(S&GAD)3-2/66
Dated 7.10.1968
Subject: ORDER FOR REVERSION -- EFFECT OF GRANT OF LEAVE
TO AN OFFICIAL BEFORE JOINING THE LOWER POST

I am directed to say that instances have come to the notice

of government where government servants officiating in higher
posts, who are under orders of reversion to lower posts and where
government servants under orders of suspension, with a view to
avoid implementation of the orders of reversion/suspension have
proceeded on leave without formally handing over the charge of
the post from which they are to be reverted/suspended. This
practice is not only highly undesirable but also not permitted by
the service rules, which specially provide that leave cannot be
claimed as of right, and that a government servant who absents
himself from his duty without permission of the competent
authority is liable to have his absence treated as absence from
duty without leave. In order to put a stop to such undesirable
practice, government is pleased to direct that in future any
government servant in respect of whom an order of reversion or
suspension has been passed, and who, after the date of issue of
such order, proceeds on leave of whatever nature, whether with or
without permission shall be deemed to have been reverted or
suspended, as the case may be, from the date of service of the
order or the date on which the order is notified in the official
gazette, whichever is earlier. In such cases, a gazette notification
should also issue about the non-gazetted officials. Government
desires that a clause to this effect should invariably be added to
every order of reversion/suspension.

This department's circular letter No. SOXII(S&GAD)3-2/66,

dated 8th February, 1966, is hereby withdrawn.

This shall please be brought to the notice of all concerned.

=======
No. SOR.III-1-14/75(P)
Dated 5th October, 1987

Subject: PROMOTION FROM LOWER TO HIGHER POSTS

I am directed to refer to the above mentioned subject and

to point out that Section 8 of the Punjab Civil Servants Act, 1974,
reads as under:-

“A civil servant possessing such minimum qualifications as

may be prescribed shall be eligible for promotion to a
higher post for the time reserved under the rules for
departmental promotion in the service or cadre to which he
belongs.”

Section 4 of the Punjab Civil Servants Act, 1974 provides

that:
 “Appointments to a civil service of the province or to a civil
post in connection with the affairs of the Province, shall be
made in the prescribed manner by the Governor or any
person authorised by him in that behalf.”

Rule 14 of the Punjab Civil Servants (Appointment &

Conditions of Service) Rules, 1974, as amended vide Notification
No. SOR.III-1-14/75, dated 28th July, 1987, reads as under:

“All persons holding posts in the same functional unit who

possess the minimum qualifications and experience
prescribed for a higher post reserved for departmental
promotion, shall be eligible to compete for promotion in the
manner and subject to the conditions as may be
prescribed.”

Service/Recruitment rules framed prior to enforcement of

Punjab Civil Servants Act, 1974, are valid subject to consistency
with the Punjab Civil Servants Act, 1974. As laid down in the
provisions quoted above, promotions from lower to higher posts
can therefore be made only of persons holding posts in the same
functional unit. Any promotion not fulfilling the above requirement
would, therefore, be violative of Rule 14 of the Punjab Civil
Servants (Appointment & Conditions of Service) Rules, 1974 and
would not be legally sustainable.

Attention is invited to para 4 of circular letter No. SOR.III-1-

2/76, dated 29th December, 1981 wherein it was stressed that the
existing service rules which were notified prior to the coming into
force of Punjab Civil Servants Act, 1974 should be brought in
conformity with the requirement of the said Act in a consolidated
form on the prescribed schedule including therein all the existing
as well as new posts in all grades falling in a functional unit.

I am, therefore, to remind that it may kindly be ensured that

service/ recruitment rules in respect of all posts are revised to be
in conformity with rule 14 of the Punjab Civil Servants
(Appointment & Conditions of Service) Rules, 1974 and no
promotions are made on the basis of rules notified prior to
promulgation of Punjab Civil Servants Act, 1974 which are
inconsistent with the existing law.

No. SOIV(S&GAD)-1-75/67(Policy)
Dated 7th January, 1969

Subject: PROMOTION OF AN OFFICER TO A HIGHER POST DURING THE

ENDENCY OF INVESTIGATION REGARDING ALLEGED
CORRUPTION AND DISCIPLINARY PROCEEDINGS
 I am directed to state that the instructions contained in this
Department’s Circular letter No. SOXII(S&GAD)-5-16/62, dated the
7th September, 1962 and No. SOIV(S&GAD)-1-75/67(Policy), dated
the 18th January, 1968 are further elaborated as follows:-

The nature of allegations against a Government Servant

may be taken into consideration for deciding suitability for
promotion to the higher rank, if the case against him as reached
the following stages:-

(a) A case has been registered by the Police or Anti-

corruption Establishment against a Government
servant relating to corruption or some other criminal
offence.
(b) The Anti-corruption Council, having the jurisdiction in
each case, has passed an order that a departmental
enquiry should be instituted.
(c) If the Appointing Authority has passed an order under
rule 6(ii) of the West Pakistan Government Servants
(Efficiency and Discipline) Rules, 1960, that formal
enquiry should be hold and has decided that the
allegations, established would call for a major penalty.

If the authority is of the view that the allegations, if

established, would call for a minor penalty, then such an
enquiry may be ignored for the purpose of withholding of
promotion of a Person, who is otherwise suitable for it.

These instructions may be brought to the notice of all

concerned for strict compliance.

_______

No. SOIV(S&GAD)-1-75/67(Policy)
Dated 14th February, 1969

Subject: PROMOTION OF AN OFFICER TO A HIGHER POST DURING

THE PENDENCY OF INVESTIGATION REGARDING ALLEGED
CORRUPTION AND DISCIPLINARY PROCEEDINGS

In a case submitted to the Governor of West Pakistan for

promotion of officers facing enquiries, the Governor has been
pleased to direct that the Policy laid down in the S&GAD Circular
letter No. SOIV(S&GAD)-1-75/67(Policy), dated 7 th January 1969
should be treated as the guidelines along which the promotion
cases of officers facing enquiries should be examined by the
Administrative Departments in future. It has also been noticed by
the Governor that in a number of cases the enquiries have been
delayed for nearly five years. The Agencies concerned may be
directed to finish the enquiries within three months. Necessary
orders may be taken either to drop the enquiries or to register
cases within a month on receipt of reports.

I am, therefore, to request that the directions of the

Governor should please be brought to the notice of all concerned
for strict compliance.

No. SORI(S&GAD)16-70/77
Dated 6th November, 1995

Copy of letter No.14(8)/92-R.I,dated 24th September, 1995 of Joint

Secretary, Govt. of the Pakistan, Cabinet Secretariat, Establishment
Division, Islamabad regarding UNAUTHORISED APPOINTMENT TO
HIGHER POSTS

I am directed to refer to Establishment Division’s

instructions/clarifications issued from time to time, the last being
O.M. No. 14 (I)/92-R.I dated 11.1.1993, advising, among others, the
Provincial Governments not to make appointments of officers to
higher posts without their formal promotion or containing the prior
approval of the competent (i.e. appointment) authority. Despite
this, instances have come to the notice of the Establishment
Division where the concerned Provincial Governments have posted
DMG/PSP/Sectt. Group officers against higher posts without
observing the laid down formalities.

Apart from that all such appointments are irregular, such an

act mounts to granting ‘shoulder promotion’ to officers who have
yet to be formally promoted. Since such promotions are generally
based on expediency, it is not common that junior officers are
appointed to higher posts despite the availability of senior officers.
This further leads to demoralization among the senior officers and
also adversely affects the discipline in service ranks.

The above position was further highlighted in the meeting

held in the Establishment Division on 7.8.1995, which was also
attended by the Provincial Government’s representatives in order
to emphasis the negative aspects of ‘shoulder promotion’, besides
the irregularity aspects, especially in view of the increasing trend
among the Provincial Governments to resort to the posting of
junior officers against higher posts.

In order to ensure proper compliance of these instructions,

the Auditor-General of Pakistan is also being requested to direct
the Accountants General of the respective provinces not to issue
Last Pay Certificate in cases of ‘shoulder promotion’ notifications
unless the Establishment Division’s prior clearance has been
obtained.

The Provincial Governments are once again advised that

instructions contained in this Division’s above referred O.M. may
be strictly observed while considering appointments to higher
posts and to avoid making ‘shoulder promotions’. It must also be
ensured that in the case of Police Officers, they are not allowed to
wear higher ranks unless their promotions are duly notified by the
Establishment Division.

No. SI.16-12/1996
Dated 21st May, 1996

Copy of letter No. PF.(406)/E.5 (DMG) dated 25 th April, 1996 from

Section Officer (E.5) (DMG) Government of Pakistan, Cabinet
Secretariat (Establishment Division), Islamabad

Subject: APPOINTMENT OF OFFICERS AGAINST HIGHER POSTS

I am directed to say that the Provincial Governments have

resorted to the practice of appointing junior officers to higher posts
in their own pay and scale. Reference is invited to the posting of
Mr. Nadir H. Memon (DMG, BS-18) as Project Director (BS-19). Then
this involves posting of officers in autonomous/semi- autonomous
organisations under the Provincial Government the approval of the
Finance Division is required in respect of terms and conditions of
deputation on which such appointments are made. In a number of
cases referred to the Finance Division for this purpose, that
Division has objected to the practice of appointing junior officers
against higher posts. It has thus become difficult to get the
approval of the Finance Division in these cases.

In view of the above the Provincial Governments are

advised to appoint APUG officers against the posts corresponding
to their pay scales in future.

No. SOR.IV(S&GAD)14-14/87
Dated 5th October, 1987

Subject: PROMOTION FROM LOWER TO HIGHER POSTS

 I am directed to say that a question has arisen as to when a
civil servant not found fit for promotion and superseded due to
indifferent record of service, should be reconsidered for promotion
by the respective selection authority.

Reference in this respect is invited to Section 8 of the

Punjab Civil Servants Act, 1974 which provides that a civil servant
possessing such minimum qualification, as may be prescribed,
shall be eligible for promotion to a higher post for the time being
reserved under the rules for departmental promotion in the service
or cadre to which he belongs.

Rule 10 of the Punjab Civil Servants (Appointment &

Conditions of Service) Rules, 1974 provides that such persons as
possess qualifications and meet the conditions laid down for
promotion shall be considered by the Selection Authority. A civil
servant is, therefore, entitled to be considered for promotion on
the basis of seniority every time that selection is made for
promotion. However, for administrative convenience and practical
reasons a civil servant who has been superseded by his junior may
be reconsidered after he has earned another ACR because
reconsideration before that on the basis of same record would be
meaningless.

NOTIFICATION
25th May, 1993

No. SOR-III-2-28/90. In exercise of the powers conferred on him

under Section 23 of the Punjab Civil Servants Act, 1974 (VIII of
1974) and in supersession of the Notification bearing even number
dated 20.10.1992, the Governor of the Punjab is pleased to direct
that notwithstanding the method of recruitment to the post of
Junior Clerk prescribed in the respective service/recruitment rules
of various departments in Punjab, twenty percent posts of Junior
Clerks shall be filled in by promotion from amongst the employees
of all categories from BS-1 to BS-4 employed in the respective
office/department/functional unit, who are otherwise eligible for
appointment to the post. If none is available for promotion then by
initial recruitment.

No. SO-XII(S&GAD)-2-145/60
Dated 4th December, 1962

Subject: SUSPENSION OF GOVERNMENT SERVANTS, PROFORMA,

RETROSPECTIVE PROMOTION AFTER HONOURABLE
ACQUITTAL
 A question arose whether a Government servant who was
placed under suspension can, after honorable acquittal, be
promoted retrospectively in a vacancy which occurred during his
suspension, and if so, whether he can be paid the salary of the
higher post to which he is retrospectively promoted.

After careful consideration, Government have decided that

if a Government servant would have been otherwise promoted but
for suspension, then after honorable acquittal, he can be given
proforma promotion retrospectively against a vacancy which
occurred during his suspension. However, he cannot be given the
pay of the higher post retrospectively because pay of a higher post
is given only when a Government servant actually works in the
higher post.

No. SOR.II-2-52/73
Dated 16th October, 1973

Subject: GRANT OF PROFORMA PROMOTION

I am directed to address you on the subject noted above

and to say that in the past the practice has been that when an
official was given promotion from an assumed date, benefit of
service was given for fixation of pay while arrears of pay were
allowed only for the period during which he actually performed the
duties of the higher post. Some officials who were given war
service benefit including proforma promotion to higher posts
claimed arrears of pay for the entire period through a writ petition
in the High Court which was granted. Appeal filed by Government
against the decision of the High Court has been dismissed by the
Supreme Court. The ruling of the Court is that if an official is
wrongfully prevented from performing the duties of the higher
posts, he must be given arrears of salary. When an official is
nationally promoted from an earlier date, there is an implied
admission that he was improperly deprived of his promotion on the
due date. The claims for arrears of salary should, therefore, be
accepted in such cases.

2. As a result of the decision of the Supreme Court, the

following issues have cropped up:-

a) Whether the arrears of pay should be granted only

to the persons who obtained a decree from the Court
or to all the officials who were granted proforma
promotion, whether because of war service benefit
or otherwise; and

b) What should be the future policy of Government

regarding grant of proforma promotion.
3. As regards the first issue, Government are of the view that
concerned officials should not be forced to start mere formal
litigation to get dues. The decision of the Court, in the strict sense,
helps only the parties before the Court but since a clear precedent
has been created by the Supreme Court in one case, the other
officials who were granted proforma promotion in similar
circumstances are also sure to succeed with additional cost to the
Government. It has, therefore, been considered advisable to admit
all such claims as a matter of principle.

4. As regards the second issue, since in view of the Supreme

Court's ruling that arrears of salary must be given even for the
period of proforma promotion, it will have to be ensured that
proforma promotion is given only in cases where it is justified on
compulsive grounds as illustrated in the subsequent paragraphs.

Proforma promotion is generally granted in the typical

cases mentioned below:-

i) The seniority of two officials is in dispute. The senior

official is promoted on due date but subsequently
the junior official establishes his claim of seniority by
obtaining a favourable decision from Government or
the Civil Services Appellate Tribunal;

ii) The official is under suspension or facing a

departmental inquiry on serious charges and
therefore, his promotion is deferred. Eventually he is
exonerated of the charges and he has to be given
proforma promotion from the date on which he
would otherwise have been promoted.

iii) An official is considered unfit for promotion because

of adverse remarks in his Character Roll.
Subsequently, he succeeds in getting the remarks
expunged and claims proforma promotion; and

iv) In very rare cases an official might be ignored for

promotion due to clerical error or plain negligence.

5. In the (i), (ii) and (iv) type of cases, proforma promotion

would be justified provided it could be held on the basis of service
record and performance of the official that he would certainly have
been promoted on the due date but for the circumstances that he
was incorrectly treated as junior or was facing a departmental
inquiry or was overlooked. In such cases his fitness for promotion
should not be considered in isolation but in comparison with other
officials, who would have been considered along with him.
Proforma promotion should be granted only when the grounds
constituting merit are certain and the fitness of the official for
promotion in comparison with other officials is beyond doubt.
6. As regards expunction of adverse remarks cited in (iii),
instructions have already been issued,-- vide this department's
circular letter No. SOR.III(S&GAD)-14-2/72 dated 9th June, 1973,
that only one representation will lie and the decision taken on it
would be absolutely final the representation has to be submitted
not later than one month from the communication of adverse
remarks. Proforma promotion should be given only if the
supersession of the official was based entirely on the adverse
remarks which were later on found to be unmerited and, therefore,
expunged. If there were any other factors going against the
officials or the adverse remarks were only partially expunged
proforma promotion should not be granted.

7. It may be added that promotion is not a legal right and,

therefore, claims for proforma promotion are not enforceable
through courts of Law, but once proforma promotion is granted it
will not be possible to withhold the arrears of salary. Special care
should, therefore, be exercised at the time of ordering proforma
promotion.

8. I am to request that these instructions may kindly be

brought to the notice of all concerned under your administrative
control for strict compliance.

========

No. SOR.II(S&GAD)2-52/73
Dated 29th November, 1975

Subject: GRANT OF PROFORMA PROMOTION

I am directed to invite a reference to this department's

circular letter of even number dated the 16th October, 1973 on the
subject noted above and to say that in para 7 thereof it was
clarified that proforma promotion cannot be claimed as a legal
right enforceable through courts of law, but once proforma
promotion is granted the arrears of salary cannot be withheld. The
departments were, therefore, asked to exercise special care at the
time of ordering proforma promotion.

Instances have come to the notice of the Finance

Department where proforma promotions have been ordered in
disregard of the above clarification. In certain cases proforma
promotions are reported to have been allowed merely because the
vacancies were available from an earlier date. After ordering
proforma promotion in such cases, Finance Department was
approached to fix the pay, etc. of the officials concerned from a
date several years before they took over charge of the promotion
posts. In this way the Finance Department was confronted with a
fait accompli.

In the circumstances, it is requested that --

 a) promotion cases should be examined periodically for
obtaining the orders of the competent authority well
in time and the Section/Branches dealing with such
cases should not be allowed to sit over these cases;
and

b) promotion should invariable be ordered from the

date of orders. The authorities concerned should
then make up their mind whether the promotion has
to be given from an earlier date, strictly on the basis
of the conditions laid down in the circular letter of
16th October, 1973. They should then get a post
created from the Finance Department before issue of
orders. Even if it is not necessary to create a post,
prior approval of the Finance Department should be
obtained.

Instructions contained in this department's circular letter of

even number, dated the 17th December, 1974, to the effect that
proposals for creation of supernumerary posts should be referred
to the Finance Department after proforma promotion has been
granted by the competent authority are hereby modified to the
extent as in para 3(b) above.

=======

No. SOR.II(S&GAD)2-59/78
Dated 4th March, 1979

Subject: GRANT OF PROFORMA PROMOTION

I am directed to refer to this department circular letters No.

SOR.II(S&GAD)2-52/73 dated the 16th October, 1983 and
SOR.II(S&GAD)-2-52/73 dated 29th November, 1975 on the subject
noted above and to say that as clarified therein, proforma
promotion cannot be claimed as of right but once it is granted the
arrears of salary cannot be withheld. The typical categories of
cases in which proforma promotion could be allowed were also
mentioned therein. The departments were simultaneously
requested to exercise utmost care at the time of ordering proforma
promotion. It was also laid down that promotion cases should be
examined periodically for obtaining the orders of the competent
authority well in time and that promotion should invariably be
ordered from the date of orders.

It has now been decided that henceforth requests for

proforma promotion should not be considered & promotion should
invariably be ordered with immediate effect. Promotion authorities
should exercise due care while taking decisions about
supersession of persons to avoid hardship in genuine cases.
 =========

No. SOR.II(S&GAD)2-59/78
Dated 11th October, 1980

Subject: GRANT OF PROFORMA PROMOTION

I am directed to refer to this department's circular letter of

even number dated 4th March, 1979 on the subject noted above
and to say that henceforth claims for proforma promotion may be
examined on merits by the concerned promotion board/committee
and if recommended by the board or committee, the matter may
be referred to this department for final approval.

========

No. SOR.IV(S&GAD)15-3/84
Dated 7th November, 1984

Subject: GRANT OF PROFORMA PROMOTION

I am directed to refer to this department's letter No.

SOR.II(S&GAD)2-52/73, dated 29.11.1975 on the subject noted
above.

A question has arisen whether while considering a

government servant for promotion assessment of his fitness for
promotion should be determined on the basis of his ACRs up to the
date from which proforma promotion is proposed to be allowed or
total record up to the date of consideration of the case should be
examined.

The matter has been examined and it has been decided

that in order to be fair only such record should be considered as
would have been available up to the date of proforma promotion
because in such case the fact which needs determination is
whether the employee was fit for promotion on the given previous
date. Subsequent record should not prejudice such assessment.
The question of any anomalies arising out of this should not ,
rather cannot, arise because first of all the concerned government
servant has to be promoted with immediate effect on the basis of
total record. If he is not so promoted, the question of proforma
promotion would not arise.

========

No. SOR.II(S&GAD)2-59/78
 Dated 1st March, 1990

Subject: GRANT OF PROFORMA PROMOTION

I am directed to refer to the subject noted above and to say

that proforma promotion is allowed in order to rectify a mistake
and restore established legal right of a government servant. It
always involves payment of arrears of government servants. It
always involves payment of arrears of pay and allowances. The
employee granted proforma promotion gets such arrears without
actually performing the duties of the higher post. It is apparently
for these reasons that proforma promotion has to be restricted
only to the cases where a junior person has been regularly
promoted to a higher post in preference to the senior who is
unduly deprived of promotion on his turn. Extension of this benefit
to seniors in case of appointment of juniors on acting or current
charge, officiating promotion and other stop gap arrangements is
not permissible because such arrangements are made in
exigencies of service and do not affect seniority of the seniors.
This position may please be brought to the notice of all concerned
with a clear direction that stop gap arrangements should be made
if absolutely necessary and only when regular promotion cannot
be made.

========

No. SOR.II(S&GAD)2-59/78
Dated 26th September, 1991

Subject: SUBMISSION OF SUMMARIES TO THE CHIEF MINISTER

THROUGH SGA&ID FOR PROFORMA
PROMOTION/RELAXATION OF RULES

I am directed to refer to this department's circular letter No.

SOR.I (S&GAD) 16-3-/89, dated 20.7.1991 on the subject noted
above and to state that while submitting the summary regarding
proforma promotion to the Regulations Wing, the following
documents (in duplicate) kindly may invariably be forwarded to
this department:-

1. Summary (in duplicate).

2. Working paper and minutes of the DPG meeting in

which the official concerned and his junior were
considered and the senior was not cleared for
promotion

3. Regular promotion order of junior official on the post

against which proforma promotion is being claimed
by senior official.
 4. Working paper and minutes of the DPC meeting in
which the official concerned was cleared for
promotion.

5. Regular promotion orders of the official concerned

on the post against which proforma promotion is
being claimed by the senior official.

6. Seniority list (duly notified) at the relevant time.

7. Working paper and minutes in which the official was

recommended for proforma promotion.

8. Any other relevant documents.

========

No. SOR.II(S&GAD)2-59/78
Dated 30th July, 1992

Subject: SUBMISSION OF SUMMARIES TO THE CHIEF MINISTER

THROUGH SGA&ID FOR PROFORMA
PROMOTION/RELAXATION OF RULES

I am directed to refer to this department's circular letter of

even number dated 26.9.1991 on the subject noted above and to
say that it has been observed that Administrative Departments do
not forward self-contained references along with relevant
documents for advance/approval. In this regard, it is requested
that the following information/documents should be sent while
making reference to the Regulation Wing.

1. Background of the case in detail.

2. Copies of working papers and minutes of all the

meetings of the DPC/PSB related to the case.

3. Promotion orders of the respective official as well as

his junior.

4. Copies of the relevant orders of the competent

authority regarding exoneration/expunction of
adverse remarks etc. if any, according to which
causes of deferment were removed.

5. Copies of seniority lists issued from time to time,

duly notified, clearly showing the seniority position
of officials as well as their seniors and juniors.
Tentative seniority lists/extract of seniority list and
un-authenticated lists will not be acceptable.
 6. Promotion orders of five officials seniors to the
respective official and those of five juniors with the
clarification that promotion was made in the
prescribed manner and in accordance with the
seniority position.

7. It may be clarified that the respective junior was

promoted in the prescribed manner and was not
given undue benefit.

2. The cases received from the Administrative Departments

without containing the above information/documents would be
returned back and in case the A.D. failed to furnish the requisite
information/documents within a period of two months, it shall be
presumed that it is not in interested to pursue the matter further
as such the case shall be filed.

3. The above instructions may kindly be brought to the notice

of all concerned for compliance.

========

No. SOR.II(S&GAD)2-59/78
Dated 3rd December, 1996

Subject: SUBMISSION OF SUMMARIES TO THE CHIEF MINISTER

THROUGH SGA&ID FOR PROFORMA
PROMOTION/RELAXATION OF RULES

I am directed to refer to this department's circular letter of

even number dated 30 th July, 1992, on the subject noted above
and to say that it has been observed that Administrative
Departments while forwarding summary for Chief Minister for
obtaining his approval for the grant of proforma promotion do not
annex the necessary documents for the examination of the case in
proper perspective. The cases of proforma promotion are
examined thoroughly by the Regulation Wing before obtaining the
approval of the Chief Minister.

2. It is, therefore, requested that the following

information/documents should invariably be sent while making
reference to the Regulation Wing:-

i) Background of the case in detail.

ii) Copies of working papers and minutes of all the
meetings of the DPC/ PSB relating to the case.
iii) Promotion order of the respective official/officer as
well as next junior/juniors.
 iv) Copy of the relevant orders of the competent authority
regarding exoneration/expunction of adverse remarks
etc. and appropriate orders removing other causes of
deferment.
v) Copies of notified seniority lists issued from time to
time, duly notified, clearly showing the seniority
positions of officials/officers as well as their seniors
and juniors.
vi) Promotion orders of five officials/officers seniors to the
respective civil servants and those of five juniors with
the clarification that promotion was made in the
prescribed manner and in accordance with the
seniority position.
vii) It may be clarified that the respective junior was
promoted in the prescribed manner and was not given
undue benefit.

3. The cases received from the Administrative Departments

without the above information/documents would be returned and
in case the Administrative Departments failed to furnish the
requisite information/documents within a period of two months it
shall be presumed that they are not interested to pursue the
matter further and as such the case shall be filed.

4. The above instructions may kindly be brought to the notice

of all concerned for strict compliance.

========

No. SOR.II(S&GAD)2-59/78
Dated 1st October, 1998

Subject: SUBMISSION OF SUMMARIES TO THE CHIEF MINISTER

THROUGH S&GAD FOR PROFORMA PROMOTION

I am directed to refer to this department's circular letter of

even number dated 30.7.1992 (Copy attached) on the subject
noted above. The letter under reference maintained that grant of
proforma promotion to Civil Servants, in accordance with the policy
notified by S&GAD required approval of the Chief Minister. After the
issue was thoroughly examined and recommended by Regulation
Wing of S&GAD. The Chief Minister has been pleased to
decentralize the powers to grant proforma promotion by
empowering the respective appointing authorities to
approve/notify such promotion. The following procedure shall
henceforth be observed:

1. Proforma promotion cases of Officers whose

promotions under the existing rules (i.e. officers in
 grade-19 and above and those of BS-18 included in
Schedule-IV of the Rules of Business, 1974), may
continue to be submitted to Chief Minister for
approval after these have been examined and
subsequently cleared by the Provincial Selection
Board headed by the Chief Secretary.

2. Cases of Officers BS-18 (other than those mentioned

in para-1 above) after proper scrutiny by the
Departmental Promotion Committee and Regulation
Wing of S&GAD would be finally approved by the
Chief Secretary. Proforma promotion will then be
notified by the Administrative Secretary concerned.

3. Cases of Officer of BS-17, after clearance by the

appropriate Departmental Promotion Committee and
the Regulation Wing of S&GAD will be approved and
notified by the Administrative Secretary concerned.

4. Cases of officials up to BS-16 on clearance by the

Departmental Promotion Committee and scrutiny of
the Regulation Wing of S&GAD will be approved and
notified by the Appointing Authority concerned.

==========

No. SOR.I(S&GAD)16-14/64 (Policy)

Dated 21st February, 1970

Subject: COUNTING OF THE AD HOC APPOINTMNET TOWARDS

MINIMUM EXPERIENCE PRESCRIBED FOR A POST

I am directed to refer to para 3(x) of this Department's

letter No. SOIV(S&GAD)-16-14/64 (Policy) dated 1st October, 1969,
regarding ad hoc appointments, in which the existing instructions
about ad hoc experience were summarized. Some references have
been received whether this amounts to modification of the earlier
policy laid down in this Department's letter No. SOXII-(S&GAD)-2-
38/66, dated 30th March, 1967, on the subject noted above. It is
explained that the intention is not to revise the policy. As already
laid down, the ad hoc appointment period will count as experience
for the purpose of fulfilling the requirements of the Service Rules.
Ad hoc experience in a junior post of a person subsequently
selected by the Commission should be taken into consideration
when determining his eligibility for a senior post or the same post.
This would, however, be subject to the provision that his seniors in
the service are not ruled out as ineligible on the ground of
shortage of experience. I am to request that these instructions
may be noted for future guidance.

========
 No. SOR.I(S&GAD)16-6/80-Part-II
Dated 14th October, 1981

Subject: REQUESTS FOR THE GRANT OF EXTENSIONS IN

AD HOC APPOINTMENTS

The proposals for extensions in ad hoc appointments are

referred to this Department for Governor's approval in relaxation of
rule 22 of the Punjab Civil Servants (Appointment & Conditions of
Service) Rules, 1974 long after the expiry of the terms of ad hoc
appointments. Even at that stage the references received in this
connection are not always complete which necessitate repeated
back references delaying the matter still further. The Governor has
taken a serious notice of this state of affairs and has directed that
such cases must be initiated well before the expiry of the initial or
extended period of ad hoc appointment. The main points on which
information must be supplied to this department for submission of
such cases to the Governor (now Chief Minister) are indicated
below for guidance:-

i) Nomenclature of service/recruitment Rules;

ii) Date of submission of requisition to the Commission;
iii) The last date for receipt of applications by the
Commission/other Selection authority.
iv) Date of making ad hoc appointment.
v) Date of expiry of initial period of 6 months ad hoc
appointment;
vi) If the ad hoc appointment has to be continued for
more than one year whether approval of the
Commission has been obtained under proviso (a) to
rule 4 (ii) of the Punjab Public Service Commission
(Functions) Rules, 1978 for extension of ad hoc
appointment beyond 6 months.

3. It is requested that the foregoing information should

invariably be provided while referring such cases to this
Department.

========

No. SOR.I(S&GAD)16-25/82
Dated 5th March, 1983

Subject: EXTENSION OF AD HOC APPOINTMENTS

I am directed to refer to this Department circular No.

SORI(S&GAD)16-6/80-Part-II dated 14th October, 1981 and to say
that the proposals for extension in ad hoc appointments are
referred to this Department for Governor's approval in relaxation of
rule 22 of the Punjab Civil Servants (Appointment & Conditions of
Service) Rules, 1974 long after the expiry of the term of ad hoc
appointment. The Governor has taken a serious notice of it and
directed that all Departments must send such cases for extension
of ad hoc appointments at least two months earlier than the expiry
date, so that all necessary formalities can be completed in time
and salaries of the ad hoc appointees are not held up.

2. It is requested that the above mentioned instructions may

be brought to the notice of all concerned for strict compliance.

========

No. SOR.I(S&GAD)16-12/85
Dated 17th October, 1986

Subject: APPOINTMENT ON AD HOC BASIS

I am directed to say that according to Rule 22 of the Punjab

Civil Servants (Appointment and Conditions of Service) Rules,
1974, it is necessary for an Appointing Authority to forward a
requisition to the Selection Authority before making an
appointment on ad hoc basis. A question has arisen whether or not
in cases where the Appointing Authority is himself the Head of the
Departmental Selection Committee, it would be necessary to
forward a requisition to the Selection Authority before making any
such appointment. It is clarified that in such a situation it is not
necessary for the Appointing Authority to forward a requisition to
the Selection Authority before making an ad hoc appointment.
However, it would be more desirable if instead of making ad hoc
appointment, the post is filled in on regular basis because the
formalities prescribed under the rules for ad hoc/regular
appointments are almost similar.

========

No. SOR.I(S&GAD)1-4/85
Dated 25th August, 1985

Subject: EXTENSION OF AD HOC APPOINTMENTS

Please refer to para 1 (II) of my D.O. of even number, dated

7.7.1985 regarding extension in ad hoc appointments. The
Chairman, Punjab Public Service Commission, has pointed out that
while processing the cases for such extension, the Administrative
Departments commit the following irregularities:

a) Under the rules, the Administrative Departments are

competent to make ad hoc appointments for only one
year. However, requests for further extension in ad hoc
appointments are generally received by the Commission
 long after the initial period of one year has expired.
Retention of ad hoc officers beyond one year without
approval of the Commission in such cases cannot be
presumed.

b) Requests for further extension of ad hoc appointment

beyond one year are sometimes received after the
Commission has already nominated candidates for
regular appointment against the vacancies occupied by
ad hoc appointees. The law does not allow the
Commission to extend ad hoc appointments after it has
recommended candidates for regular appointment
against the same vacancies. Under Rule 4 (ii) (a) of
PPSC (Functions) Rules, 1970, the Commission’s
approval for extension in ad hoc appointment is subject
to the condition that “the Commission had failed to
nominate a candidate.” The Commission can, therefore,
approve extension in ad hoc appointment only up to the
date on which it has nominated a candidate for regular
appointment against the same vacancy.

c) Extension cases are sometimes received complete

without the requisite data in the proforma prescribed by
the Commission for this purpose. The Commission is
unable to process extension cases properly without this
data. This results in further correspondence with the
Departments and delays the case unnecessarily.
Therefore, the Administrative Departments must send
extension cases along with the prescribed proforma.
Further, the entries in the proforma must be carefully
checked and the proforma must be carefully checked
and the proforma must be signed by the Appointing
Authority or someone duly authorised in this behalf.

You are requested to please ensure that the requirements of

law and the procedure laid down by the Commission is strictly
observed in future. It may be pointed out that ad hoc
appointments automatically terminate after the permission period
and the appointing authorities become personally liable to pay
salary to the ad hoc appointees continued beyond the authorised
period.

=======

No. SOR-III-2-1/94(P)
Dated 29th December, 1994

Subject: LIFTING OF BAN ON AD HOC APPOINTMENTS IN BS-1

AND ABOVE

I am directed to refer to the subject noted above and to say

that circular letter of this department bearing No.SOR-III-2-56/93
dated 3.8.1993, is withdrawn with immediate effect. With the
withdrawal of the circular letter referred to above, the ban on ad
hoc appointments in BPS-1 and above in terms of rule 22(2) of the
PCS(A&CS) Rules, 1974, is lifted. Administrative Departments and
all other concerned can make ad hoc appointments on different
posts in accordance with the rule referred to above and also by
keeping the provision of Service/Recruitment Rules in view.

2. You are requested to bring these instructions in the notice

of all appointing authorities under your administrative control for
necessary action.

========

No. SOR.II(S&GAD)3-23/96
Dated 10th September, 1996

Subject: REGULARIZATION OF AD HOC APPOINTMENT --

EFFECT ON SENIORITY POSITION ETC.

I am directed to refer to the subject noted above and to say

that instances have come to the notice that in some Departments,
the services of an official are regularized w.e.f. the date of his ad
hoc appointment in response to the Chief Minister’s directive etc.
The Directive of the Chief Minister is implemented inadvertently
without bringing to his notice the implications, adverse effects on
other employees and the position of judicial verdicts of the
Honourable Courts on the subject. The Honourable Supreme Court
of Pakistan in their judgments PLD 1991 SC-226 & PLD SC 35, have
hold that ad hoc appointment cannot be regularized to the
detriment of the other civil servants. Seniority being a vested right,
cannot be altered except as provided in the rules. Therefore, it
cannot be fixed in relaxation of relevant rules because it amounts
to giving undue benefit of seniority to the juniors.

2. Accordingly, it has been decided that the Competent

Authorities should refrain from granting undue benefit of seniority
by regularizing the ad hoc appointment of an official from the date
of his ad hoc appointment. If it is intended to regularize the ad hoc
appointment of an official it should invariably be made after
advertising the post and following prescribed procedure of
recruitment in the light of principle of law enunciated by the
Honourable Supreme Court of Pakistan referred to above.

3. I am, therefore, to request you that the above instructions

may kindly be brought to the notice of all concerned for strict
compliance.

=======

No. SOR-III-2-1/94(P)
Dated 27th August, 1997
Subject: AD HOC APPOINTMENTS TO POSTS IN BS-1 TO BS-15

I am directed to refer to this Department’s circular letter of

Even No. dated 29th December, 1994 regarding ad hoc
appointments.

2. The matter has been examined under the relevant

provisions of the Punjab Civil Servants (Appointment & Conditions
of Service) Rules, 1974. The provisions of Rule 22 of the Rules ibid,
make it incumbent on the appointing authority to send a
requisition to the Punjab Public Service Commission before making
ad hoc appointments to posts in BS-16 and above falling within the
purview of the Commission. This implies that there is no provision
for ad hoc appointments against the posts in BS-1 to BS-15,
because the Appointing Authority for such posts is also the
Chairman of the Departmental Selection Committee. It does not
appear logical that the Appointing Authority, which is also
Chairman of Departmental Selection Committee should send a
requisition to himself for making ad hoc appointments to posts in
BS-1 to BS-15. The process of making ad hoc appointments is
normally resorted to when completion of procedural formalities for
regular appointments is likely to delay the matter. There is a
difference in recruitment procedure for ad hoc and regular
appointments to posts in BS-16 and above. There is no such
difference for posts in BS-1 to BS-15. The Departmental Selection
Committee can meet any time, convenient to it, for making
selection on regular basis even at a short notice. Thus, there is no
question or need for making ad hoc appointments to posts in BS-
15 and below.

3. I am, therefore, to request you that in future regular

appointments should only be made through the respective
Depart5mental Selection Committees after observing the
procedure and the provisions of service/recruitment rules.

4. I am to request you further that these instructions may be

brought to the notice of all Appointing Authorities under your
administrative control for guidance/compliance.

=======

No. SOR.I(S&GAD)16-12/85
Dated 3rd June, 1997

Subject: UNAUTHORISED EXTENSION OF AD HOC APPOINTMENTS

I am directed to invite attention of all concerned to this

Department’s D.O. letter No. SORIV(Services & General
Administration Department)-1-4/85 and to say that extension in ad
hoc appointments beyond one year to the incumbents of posts
within the purview of Punjab Public Service Commission are being
made by Government Departments without approval of the Punjab
Public Service Commission in violation of the above instructions.

The Punjab Public Service Commission has brought to the

notice of the Government that certain departments do not forward
such cases to the Commission rather circumvent the provisions
through break in the period of ad hoc appointment to continue the
same endlessly.

The text of instructions issued on 25.8.85 is reproduced

below for strict compliance:-

a) Under the rules, the Administrative Departments are

competent to make ad hoc appointments for one year
only. However, requests for further extension in ad hoc
appointment are generally received by the Commission
long after the initial period of one year has expired.
Retention of ad hoc officers beyond one year without
approval of the Commission is illegal. Approval of the
Commission in such cases cannot be presumed.
b) Requests for further extension of ad hoc appointments
beyond one year are sometimes received after the
Commission has already nominated candidates for
regular appointments against the vacancies occupied by
ad hoc appointees. The law does not allow the
Commission to extend ad hoc appointments after it has
recommended candidates for regular appointments
against the same vacancies. Under Rule 4 (ii) (a) of
PPSC (Functions) Rules, 1976, the Commission’s
approval for extension in ad hoc appointment is subject
to the condition that the Commission had failed to
nominate a candidate. The Commission can, therefore,
approve extension in ad hoc appointment only up to the
date on which it has nominated a candidate for regular
appointment against the same vacancy.
c) Extension cases are sometimes received incomplete
without the requisite date in the proforma prescribed by
the Commission for this purpose. The Commission is
unable to process extension cases properly without this
data. This results in further correspondence with the
Departments and delays the case unnecessarily.
Therefore, the Administrative Department must send
extension cases along with the prescribed proforma.
Further, the entries in the proforma must be carefully
checked and the proforma must be signed by the
Appointing Authority or someone duly authorised in this
behalf.

Attention is also invited to this Department’s circular letter

No. SORI(Services & General Administration Department)16-1/85
dated 9th February, 1991 under which a Model Offer of ad hoc
appointment along with an affidavit was enclosed. It is requested
to kindly ensure that no ad hoc appointment is allowed to continue
beyond the period prescribed in Rule 22 of the Punjab Civil
Servants (Appointment & Conditions of Service) Rules, 1974.

It is, therefore, requested to please ensure that the

requirements of law and the procedure laid down in the
instructions issued by this department from time to time are
strictly observed in future.

No. SORI(S&GAD) 16-2/97

Dated Lahore the 12 th May, 1998

Subject: REGULARISATION OF SERVICE OF STAFF WORKING ON

CONTRACT/AD HOC BASIS

I am directed to refer to the subject cited above and to

state that the Chief Minister was pleased to constitute a committee
to examine the existing procedure regarding regularization of
services of ad hoc/contract employees and to remove irritants, if
any, keeping in view the principle of law annunciated by the
Supreme Court of Pakistan in Human Rights cases No. 104 of 1992,
vide their order dated 19.1.1993 that no appointment on regular
basis should be made without properly advertising the vacancies
and converting ad hoc appointments into regular appointments
and also the spirit of article 25 of the Constitution of Pakistan.

2. The committee, after due deliberations, made the

following recommendations:

(2) Any deviation from the existing legal framework, to

regularize the service of ad hoc/contract
employee by denying the right to compete for
government jobs to other eligible candidates will
not only be violative of the Constitution but also
defeat the concepts of fair play and equity.
(3) All posts held by ad hoc/contract employees should be
advertised and filled on regular basis through the
Punjab Public Service Commission under the
extent law/rules. Ad hoc/Contract appointees may
compete with others on equal footing.
(4) All departments should forecast number of vacancies
likely to become available in the next 12 to 18 months
and place a requisition with the PPSC in time. This will
minimize the need for making ad hoc appointments.

3. The above recommendations of the Committee were

approved by the Chief Minister.
4. You are, therefore, requested kindly to bring the contents of
the above instruction to the notice of all concerned for information
and compliance.

ADDITIONAL SECRETARY (REG)

No. SOR.I(S&GAD)10-1/71
Dated 11th August, 1975

Subject: RE-EMPLOYMENT OF RETIRED CIVIL SERVANTS

I am directed to refer to Section 13(1) of the Punjab Civil

Servants Act, 1974 which provides that no retired Civil Servant
shall be re-employed under the Government unless such re-
employment is necessary in the public interest and is made,
except where the appointing authority is the Governor, with the
prior approval of the authority. In order to regularize exercise of
discretion in this behalf by the concerned authorities, a procedure
was laid down and communicated to all concerned vide this
department's circular letter No. SOR.I-(S&GAD)-10-1/71, dated 5th
November, 1974. This procedure is recapitulated here.

i) The initiating authority has to obtain, through the

administrative department concerned, orders of the
minister in-charge in the first instance;
ii) The proposal for re-employment has then to be
placed, in case of posts in grade 18 and above,
before the selection board for grade 18 headed by
the Chief Secretary and in any other case, before the
Advisory board for re-employment consisting of the
Additional Chief Secretary, S&GAD, Finance
Secretary, Secretary S&GAD, Law Secretary and
Deputy Secretary (Regulation) S&GAD Department;
and
iii) Finally the orders of Chief Minister have to be
obtained irrespective of the grade of the post.

2. A question has arisen as to how the re-employment

proposals have to be processed in cases where the Chief Minister
himself is the Minister Incharge of the Department concerned. It is
clarified that in such cases, the re-employment proposal may not
be submitted to the Chief Minister in his capacity as Minister
Incharge of the Department concerned at the initial stage for the
purpose of clearance so as to place it before the said Selection
Board/Advisory Board and that such cases should only go to the
Chief Minister at the final stage i.e., after the proposals have been
considered by Selection/ Advisory Boards.
3. I am to request that the above instructions may please be
brought to the notice of all concerned for strict compliance.

=======
Copy of Mr. Vaqar Ahmad, Secretary Cabinet Secretariat,
Establishment Division, Government of Pakistan, Rawalpindi D.O.
No. 8/5/76/A-III dated 4th September, 1976 endorsed to all
departments of Punjab Government vide letter No. SOR.I
(SGA&ID)10-1/71, dated 1.10.1976

Subject: RE-EMPLOYMENT OF GOVERNMENT SERVANTS BEYOND

THE AGE OF SUPERANNUATION

In my D.O. letter No. 8/1/71-CV, dated the 19th December,

1974, it was stressed that having regard to the spirit of section 14
of the Civil Servant Act, 1973, proposals for re-employment
beyond the age of 58 would not be treated as routine references
and in each case it should be fully established that the
Government servants proposed to be re-employed beyond the age
of superannuation were really irreplaceable either by promotion or
by any other methods prescribed in the recruitment rules.
Nevertheless an increasing number of re-employment proposals
are being referred to the Establishment Division.

2. All re-employment proposals are to be accompanied by a

certificate that no promotion block would be involved as a result of
the re-employment. It has come to the notice of this Division that
such certificates are given as a routine without making appropriate
efforts to find a substitute. It should be remembered that re-
employment of an officer even against an ex-cadre post does
affect the promotion prospect of younger officers. Great care
therefore is to be taken to examine the various aspects of the case
before such certificate is given. We suggest that well before the
date of superannuation of an officer, arrangements for a substitute
should be planned by attaching, if necessary an under study to
him. In future all proposals of re-employment should be supported
by detailed reasons as to why replacement is not available and
why an under study could not be attached to the retiring officer.

3. These instructions may kindly be brought to the notice of all

concerned including those under the administrative control of the
ministry.

========

Copy of Government of Pakistan, Cabinet Secretariat

(Establishment Division) Rawalpindi, O.M. No. 8/22/75-CL, dated
26.02.1976.

OFFICE MEMORANDUM

Subject: NOTIFYING RETIREMENT OF AN OFFICER ATTAINING THE

 AGE OF SUPERANNUATION

It has come to the notice of Establishment Division that in

some cases no notification was issued regarding retirement of the
officer who retired from service on attaining the age of
superannuation, i.e. the age of 58 years. The absence of a
notification regarding their retirement led to delay in payment of
their pension and other dues. The matter has, therefore, been
considered by the Establishment Division and the undersigned is
directed to say that while a notification may not be necessary in
the case of officers who attain the age of superannuation for
retiring them from service, it is necessary to notify the retirement
of such officers to all concerned for the recovery of dues from the
officers if any, and to facilitate payment of pension and other dues
of the officer. The Ministries/ Divisions are, therefore, requested to
ensure that retirement of officers working under them are notified
well in time even if the officer concerned does not take leave
preparatory to retirement. In case the retiring officer is on
deputation with the Ministry/Division or with any of their attached
Department/Subordinate office and the orders regarding his
retirement are to be issued by his parent Ministry/Department, that
Ministry/Department may please be informed of the due retirement
of the officer so that they may issue notification regarding his
retirement.

2. All concerned under the Ministries/Divisions may please be

informed accordingly.

=======

No. SORI(SGA&ID)4-5/76
Dated Lahore the 27th March, 1976

A copy is forwarded to all Administrative Secretaries to Govt. of the

Punjab, for taking similar necessary action.

Copy of Government of Pakistan Cabinet Secretariat Establishment

Division's Memo No. 2/1-78 CV, dated 24th December, 1978,
endorsed to all Departments of Punjab Govt. and Autonomous
Bodies, Vide No. SORI(S&GAD)10-I/71 dated the 8th February,
1979.

Subject: RE-EMPLOYMENT BEYOND THE AGE OF 60 YEARS BOTH

IN GOVERNMENT AND GOVERNMENT CONTROLLED
CORPORATIONS/ AUTONOMOUS BODIES ETC.

In partial modification of the orders on the subject, issued

from time to time the undersigned is directed to state that it has
been decided that cases of re-employment beyond the age of 60
years shall henceforth be dealt with in the following manner, until
further orders :-
 i) As a general policy the age of superannuation of all
Government servants should be 60 years and this
should apply equally to Government controlled
Corporation/Autonomous Bodies etc. Such
organizations if they have prescribed age beyond 60
years, shall amend their Recruitment/Service Rules
and inform the Establishment Division of
compliance. In case no communication is received, it
will be assumed that the age of superannuation, as
prescribed in their Rules is 60 years.

ii) Normally no re-employment shall be made beyond

the age of superannuation i.e., 60 years.

iii) Exception can, however, be made in rare cases to re-

employ highly competent persons with distinction in
their own professional fields, even beyond the age of
60 years, provided they are certified to be medically
fit, and the employing agency also certifies that
replacement of such a person(s) is not available; and

iv) Such exceptional cases for re-employment of

persons beyond their age of 60 years in all grades,
both in Government service and Corporations etc.,
should be submitted by the Ministry concerned
together with its recommendation, through the
Establishment Division, to the president for orders.
Such a proposal shall be made in the form of a
"Summary" containing the approval of the Minister-
in-Charge, and signed by the Secretary or Additional
Secretary in charge. The summary should indicate
reasons for a substitute not being available, steps
being taken to train a substitute, and whether the
extension is creating promotion blockade.

Depending on the nature of the work, a period of six

months in a year should be enough to train a
substitute and the organisation concerned should be
able to foresee the eventuality.

The service of such persons who are at present beyond the

age of 60 years and are employed/re-employed in government or
corporations/ autonomous bodies etc. under the concerned
ministry/division in the light of (iii) and (iv) above. Cases of such
re-employed persons who are required to be retained for some
time more should be referred to the Establishment Division by the
31st January, 1979, positively, for obtaining the orders of the
president, in the manner described at (iv) above. Those who are
not required to continue, the services should be terminated with
immediate effect, in accordance with terms and conditions of their
existing contracts etc.
PROFORMA
Subject: RE-EMPLOYMENT AFTER RETIREMENT

1. Name of the Department/Autonomous Body/Corporation

proposing
re-employment.
2. Post against which re-employment is proposed to be
made.
3. Grade in which the post is placed.
4. Date on which the post fell vacant or is due to fall
vacant.
5. Certify that replacement is not available.
6. Reasons why replacement through prescribed mode of
recruitment is not available.
7. Steps taken to recruit a substitute and train him for
replacement.
8. Name of the retired person proposed to be re-employed.
9. Date of his retirement on attaining the age of 60 years.
10. Qualifications and experience of the person.
11. The post last held by the person.
12. Grade of the post last held by the person.
13. Reasons for recommending the person for re-
employment.
14. Whether the person has been certified to be medically
fit.
15. Whether the Minister in-charge has approved the
proposal of re-employment.

========

No. SORI(S&GAD)10-1/71
Dated 1st September, 1979

Subject: RE-EMPLOYMENT BEYOND THE AGE OF 60 YEARS FROM

BOTH IN GOVERNMENT DEPARTMENT AND
GOVERNMENT CONTROLLED AUTONOMOUS/SEMI-
AUTONOMOUS ORGANISTIONS

I am directed to invite a reference to the instructions

contained in this department's endorsement No. SORI (S&GAD)10-
1/71, dated 8th February, 1979 on the subject noted above and to
say that the question of re-employment beyond the age of 60
years has been considered further and it has been decided that in
future Civil Servants beyond the age of 60 years should not be re-
employed except in very exceptional circumstances and that too in
technical departments only such as Health, Education, etc.

It has further been decided that these instructions will apply

mutatis mutandis to cases of re-employment in autonomous/semi-
autonomous organisations under the administrative control of the
provincial government.
 It is requested that this policy directive may be brought to
the notice of all concerned authorities for their information and
strict compliance.

========
No. SORI(S&GAD)10-1/71
Dated 6th October, 1980

Subject: RE-EMPLOYMENT OF CIVIL SERVANTS AFTER THE

AGE OF SUPERANNUATION

I am directed to refer to this department's letter No.

SORI(S&GAD)10-1/71 dated 1st September, 1979 on the subject
cited above and to say that proposals for re-employment of retired
officers continue to be referred to this department without proper
justification at very late stage.

The Governor of the Punjab has taken serious notice of this

state of affairs and has directed that administrative secretaries
and heads of departments must foresee retirements and take
steps to plan and train substitutes sufficiently in advance to enable
them to take over on the exit of the retiring civil servants. He has
been further pleased to direct that in future while submitting
proposals for re-employment of civil servants the reasons for not
preparing for the relief of the outgoing officers should invariably be
stated. Such proposal should be referred to SGA&ID at least six
weeks before the date of retirement of a civil servant if it is
proposed to retain him in service.
=========
No. SORI(S&GAD) 10-1/71
Dated 5th June, 1982

Subject: RE-EMPLOYMENT BEYOND THE AGE OF 60 YEARS BOTH

IN GOVT. DEPTTS AND GOVT. CONTROLLED
AUTONOMOUS/SEMI-AUTONOMOUS ORGANISATIONS

I am directed to invite reference to the instructions

contained in this department’s circular letters noted in the *
footnote on the subject noted above and to say that the question
of re-employment beyond the age of 60 years has been

* (1)No.SORI(S&GAD)10-1/71 dated 20th June, 1972. (2) No.

SORI (S&GAD)10-1/71 dated 5th November, 1974 (3)
No.SORI(S&GAD)10-1/71 dated 11.8.75 (4) No.SORI(S&GAD)10-
1/71 dated 1.10.1976 (5) No.SORI (S&GAD)10-1/71 dated 22nd
December, 1976 (6) No.SORI (S&GAD)10-1/71 dated 9th
January, 1978 (7) No.SORI (S&GAD) 10-4/78 dated 8th April,
1978 (i) No.SORI(S&GAD)10-1/71 dated 1st Sept., 1979 (9)
No.SORI(S&GAD)10-1/71 dated 8th Feb., 1979 (10)
No.SORI(S&GAD)10-1/71 dated 6th Oct., 1980 (11)
No.SORI(S&GAD)10-1/71 dated 14.9.1981.
reconsidered and it has been decided that in future re-employment
of civil servants beyond the age of 60 years should be allowed in
very exceptional cases and it should not in any case be allowed
beyond the age of 63 years.

These instructions will apply mutatis mutandis to cases of

re-employment in autonomous/semi-autonomous organisations
under the administrative control of the provincial government.
========
No. SORI(S&GAD)10-1/71
The 6th December, 1982

Subject: RE-EMPLOYMENT OF GOVT. SERVANTS AFTER THE

AGE OF SUPERANNUATION

I am directed to refer to policy instructions contained in this

department's circular letters given in the @ footnote on the above
subject and to say that the question as to whether a government
servant to whom LPR has been refused should be recommended
for re-employment after superannuation on the same post, has
been considered and it has been decided that as a policy no re-
employment beyond superannuation may be initiated since period
of refused LPR provided ample time to find out replacement of the
superannuating officer/official. In exceptional cases, however,
where such re-employment is inevitable, the administrative
department may forward the proposal/recommendation to the
SGA&ID with specific reasons for the proposal.

It is requested that this may be brought to the notice of all

concerned for information and strict compliance.

=======

No. SO(B&E-I)Misc.14/2001
Dated 23rd October, 2001

Subject: RE-EMPLOYMENT OF SPECIALISTS IN FINANCE

Please refer to the subject cited above.

2. In order to manage the budgetary and financial affairs of

the District Governments, it has been decided to re-employ on
contract basis, retired government servants having expertise in the
financial management work pertaining to the District
Governments.

3. The District Coordination Officers in the Punjab are

authorized to re-employ one officer on contract basis, in BS-17 or
BS-18, from the retired officers of Finance Department, the
@ No. SORI(S&GAD) 10-1/71 dated 20.6.72, 5.11.74, 11.8.75,
1.10.76, 22.12.76, 9.1.78, 1.9.79, 8.2.79, 6.10.80, 14.9.81 and No.
SORI (S&GAD) 10-4/78 dated 8.4.1978.
Treasuries and Local Fund Audit Department as well as the Pakistan
Audit Department. The re-employment of these retired officers
shall enable the capacity building of the offices of EDO (Finance).
The contractual re-employment shall be initially for a period of one
year as per relevant rules and at the minimum of the pay scale of
the last pay drawn by them.

4. The expenditure involved shall be met from the budgetary

allocations against one of the following posts available in the
District Budget:

1. District Officer (Budget & Finance) (BS-18)

2. Deputy District Officer (Budget & Exp.) (BS-17)
3. District Officer (Accounts) (BS-18)
4. Deputy District Officer (Accounts) (BS-17)

5. It is reiterated that only one retired officer shall be

employed in each district in the prescribed manner. Copy of the
standard form of contract employment is enclosed for guidance.

6. It is further clarified that in the event of none of the posts

mentioned in para 4 being vacant, the concerned District
Government may repatriate an officer to its parent department,
thereby creating the requisite vacancy.

7. However, if the District Governments are of the opinion that

there is no need for re-employing an officer, they may continue to
work with the officers already assigned to them.

======

No. SORI(S&GAD) 10-8/83

Dated 17th June, 1984

Subject: OVERSTAY IN SERVICE OF SUPERANNUATED OFFICIALS

I am directed to refer to the subject noted above and to say

that the government has noted with serious concern that
employees, including lower subordinate staff are allowed to
continue in service even beyond the age of their superannuation.

There being no concept of extension under the existing law,

a retired employee can only be re-employed for a specified period
with the approval of the Governor according to policy instruction
noted in the * footnote. The cases of officials retained without such
approval are referred to SGA&ID long after irregularity has been
committed, as a result of which the concerned employee becomes
liable to surrender the salary drawn by him during the period of
unauthorised overstay in service. Post facto approval to treat such
period as re-employment is sought by the departments in order to
* No. SORI(S&GAD) 10-1/71 dated 5.11.1974.
save the concerned employee from the recovery of salary drawn
during the period of overstay. Since a large number of these cases
involve financial hardship to low paid retired employees, the
proposals tantamount to virtually presenting the Governor with fait
accompli.

I am directed to request you to please take serious notice of

this practice and ensure that no civil servant is allowed to stay in
service beyond the age of superannuation. In order to avoid
oversight, it is imperative that besides duplicate service books, a
master list/register containing the service particulars is maintained
by every appointing authority of all employees in respect of whom
he is the appointing authority. It has further been decided that
orders of retirement should invariably be issued to take effect from
the due date. It would help timely preparation of pension papers if
orders to superannuation retirement are issued one year in
advance of the actual date with the clarification that they will take
effect on the due date which must be mentioned. The appointing
authority shall be considered personally responsible for omission
in this respect, if any.

It is requested that this may be brought to the notice of all

concerned for information and strict compliance.

________

No. SORI(S&GAD) 10.25/89

Dated 26th October, 1989

Subject: OVERSTAY IN SERVICE OF SUPERANNUATED OFFICIALS

I am directed to refer to this department's letter No. SORI

(S&GAD) 10-8/83 dated 17th June, 1984 on the above subject and
to say that Section 12 of the Punjab Civil Servants Act, 1974
provides that a civil servant shall retire from service on such date
after he has completed 10 years of service qualifying for pension
or other retirement benefits as the competent authority may, in
the public interest, directs and if no such direction is given by the
competent authority then on completion of sixtieth year of his age.

Section 13 of the act provides that a civil servant shall not

be re-employed unless such re-employment is necessary in the
public interest and is made, except where the appointing authority
is Governor, with the prior approval of the authority next above the
appointing authority, in order to regulate exercise of discretion, in
this behalf, by the authorities competent to approve re-
employment, instructions have been issued vide this department's
letter No. SORI(S&GAD) 10-1/71, dated 15.11.1974, that all
proposals regarding re-employment shall be processed through the
Selection Board/Advisory Board for re-employment and final orders
of the Chief Minister shall be obtained by this department
irrespective of grade/status of the post against which re-
employment is to be made. As per instructions contained in this
department's letter No. SORI(S&GAD) 10.1.1971, dated 6.10.1980,
such proposals should be referred to this department at least six
weeks before the date of retirement of the civil servant if it is
proposed to retain him in service.

Instances have come to the notice of the Government that

retired officers/officials continue/or are allowed to continue to
perform their official duties beyond superannuation despite the
above mentioned statutory provisions. It is, therefore, clarified that
a retired official can neither hold a post nor legally perform duties
thereof unless re-employed by a formal order with the approval of
the competent authority i.e. Chief Minister.

I am to request that it may be ensured that no retired

officer/official shall be allowed to perform his official duties after
the date of his retirement and the immediate supervisory officer
will be held responsible for any violation in this respect. It should
be ensured by the respective authorities that the officer/officials,
on their retirement, must invariably relinquish or hand over the
charge, as the case may be, and no request or proposal for re-
employment, not yet finally approved by the competent authority
and formally notified, will be an excuse to delay relinquishing or
handing over the charge of the post held by such officers/officials.

These instructions may kindly be brought to the notice of all

concerned for strict compliance.

========

No. SORI(S&GAD) 10-52/85

Dated 25th November, 1985

Subject: RE-EMPLOYMENT OF GOVT SERVANTS AFTER THE

AGE OF SUPERANNUATION

I am directed to refer to Section 13 (1) of the Punjab Civil

Servants Act, 1974 and policy instructions thereon which provide
that a retired civil servant shall not be re-employed under the
government unless such re-employment is necessary in the public
interest. It has been observed that re-employment is allowed even
in cases where it blocks the promotion of the persons junior to the
retired or retiring official. Since this creates dissatisfaction among
civil servants and results in erosion of efficiency and honesty, it is
reiterated that the effect of re-employment of retired official on
promotion avenues of juniors must be borne in mind while making
recommendations for re-employment.

=======

No. SORI(S&GAD) 10-1/71(II)

Dated 2nd February, 1982

Subject: RE-EMPLOYMENT OF GOVT. SERVANTS RETIRED UNDER

SECTION 12 (ii) OF THE PUNJAB CIVIL SERVANTS ACT,
1974

I am directed to refer to this department's endorsement No.

SORI(S&GAD) 10-1/71, dated 22nd December, 1976 on the subject,
and to say that the question of re-employment of civil servants
who have been, or may be, retired by the competent authority, on
or after completion of 25 years of service qualifying for pension,
under Section 12 (ii) of the Punjab Civil Servants Act, 1974 has
been reconsidered. I am to reiterate that re-employment of such
civil servants against posts under the government is not advisable
for the obvious reason that they were not considered fit for
retention in government service and therefore no such proposal
should be considered.

As regards re-employment of such civil servants in

corporations, autonomous and semi-autonomous bodies etc. each
case may be considered by such organisations on merits, only if no
other suitable person is available and it would be in the interest of
organization concerned to employ him. This would, however, be
subject to the instructions conveyed in this department's letter No.
SOR1 (S&GAD) 10-1/71, dated 1st September, 1979 (copy
enclosed) and observance of the procedure prescribed in the
federal government memo No. 2/2/78-CV, dated 24th December,
1978 circulated with this department's endorsement No. SOR1
(S&GAD) 10-1/71, dated 8th February, 1979 (copy enclosed).

A civil servant on leave preparatory to retirement under

Section 12(ii) of the Punjab Civil Servants Act, 1974, desirous of
seeking employment with a corporation/ autonomous/semi-
autonomous body, including those seeking such employment
within first two years of their retirement should seek prior
permission of the competent authority in terms of Section 13 (2) of
the Punjab Civil Servants Act, 1974 and his re-employment should
be considered thereafter.
=======

No. SO(S-VII)COORD/Misc.1/80
Dated 12th April, 1990

Subject: RETIREMENT OF CIVIL SERVANTS UNDER THE PROVISIONS

OF PUNJAB CIVIL SERVANTS ACT, 1974
 I am directed to say in supersession of all previous letters,
the Second Review Committee has been reconstituted with the
following composition to consider representations submitted by
officers retired under Section 12 (ii) of the Punjab Civil Servants
Act, 1974, by administrative departments:

1) Chief Secretary, Punjab Chairman

2) Sr. Member BOR, Punjab, Lahore Member
3) Addl. Chief Secretary, Punjab, Lahore Member
4) Home Secretary, Punjab Member
5) Secretary (Services), SGA&ID
Member/Secretary

========

SGA&ID Memo No. SOXII-2-96/59

Dated 24.12.1959

Subject: DETERMINATION OF SENIORITY OF OFFICIALS WHO ARE

ALLOWED TO WITHDRAW THEIR RESIGNATION

A question has been arisen whether a government servant

who resigned and has subsequently been allowed to withdraw his
resignation, should be assigned seniority and given other benefits
which would have accrued to him had he not resigned.

When a resignation tendered by a government servant has

been accepted and the acceptance has been communicated to
him it becomes final. There can be no question of allowing him to
withdraw the resignation.

Where a government servant who has tendered resignation

withdraws it before it is accepted by the competent authority, or
where, after the acceptance but before the acceptance is
communicated to him, he is allowed to withdraw the resignation,
he continues in the post held by him without a break and the
question of re-fixation of his seniority, etc., does not arise.

Where an appellate authority finds that the resignation was

not tendered voluntarily or that it is otherwise null and void. The
appellate authority may reinstate the government servant
concerned. On reinstatement the government servant shall be
regarded as having continued in service throughout.

If a government servant, whose resignation has been

accepted and communicated to him is appointed to government
service thereafter, such appointment shall be regarded as a fresh
appointment. The seniority, pension, leave etc. of such a
government servant shall be fixed in accordance with the rules
applicable to him as if this appointment was his first appointment,
to government service.
 There may, however, be cases in which it may not be fair to
treat such a re-employed government servant as a new recruit. It is
proposed to give him any benefit in relaxation of the rules, the
orders of the government should invariably be obtained.

=======

No. SORII(S&GAD) 4-11/83

Dated 4th June, 1984

Subject: CONDITIONAL ACCEPTANCE OF RESIGNATION

I am directed to invite your attention to this department's

memo No. SOXII (S&GAD)2-96/59, dated 24.12.1959 under which
instructions were issued regarding determination of seniority of
officials who are allowed to withdraw their resignation. It has been
noticed that competent authorities sometimes accept resignation
conditionally which creates complications afterwards when the civil
servant whose resignation is accepted, comes forward with a
request to withdraw the resignation on the ground that it had not
become final due to non-fulfillment of the condition. There is no
concept of conditional acceptance of resignation and even if there
was one, it could not be intended to allow the official tendering
resignation to leave service without fulfilling the condition of
acceptance. He cannot obviously be allowed the double advantage
of acceptance of resignation without meeting the condition and
later on claiming non acceptance on grounds of his own lapse it is
clarified that the resignation should in no circumstances be
accepted conditionally. The decision should be definite and final
about acceptance or rejection of the resignation and the decision
must be taken and communicated within the period of notice.

=======
No. SOXII(S&GAD)-2-39/62
Dated 7th September, 1962

Subject: DETERMINATION OF SENIORITY OF OFFICIALS

TRANSFERRED FROM ONE CADRE TO ANOTHER

I am directed to say that government has decided that the

seniority of officials who are transferred from one group cadre to
another should be determined in the manner indicated below:

a) If the transfer from one cadre to another is in the

exigencies of public service, the government servant
should be considered to be on deputation from the
original group cadre.

b) In case of persons who want to change their

domicile and go to a different group cadre on their
own request, the government servant concerned
 should get the lowest position in the cadre to which
he seeks the transfer.

=========

No SOXII(S&GAD) 3-9/66
Dated 2nd June, 1966

Subject: DETERMINATION OF SENIORITY OF OFFICIALS

TRANSFERRED FROM ONE CADRE TO ANOTHER

I am directed to refer to this department's letter No.

SOXII(S&GAD), 2-39/62 dated the 7th September, 1962 on the
subject noted above, and to say that an issue has arisen about the
scope of application of these instructions. The instructions were
intended for those government servants who are temporarily
transferred in stray cases from one region to another in the
exigencies of public service. They continue to belong to the parent
sub-cadres and are on deputation for a specific period. They have
eventually to revert to the parent sub-cadres of the region to which
they belong; the second category related to transfers at request.

On the other hand, certain transfers were ordered as a

result of re-organisation. Each department has been split up into a
number of regions for the purpose of decentralization. Each region
has its own sub-cadres so far as Class II and other lower classes of
services are concerned. As a result of re-organisation, persons
have been assigned to different regions permanently. They are not
liable to revert. In such cases, the instructions issued in the above
quoted letter will not be applied. Such persons will get their
seniority from the date of continuous officiation in a particular
grade and will not be place at the lowest position in a sub-cadre.

The integration of West Pakistan, merger of Karachi and the

re-organisation of sub-cadres of different services were done not to
suit the requirement of individual government servants but in the
public interest which needed radical changes. It was, therefore,
essential that the seniority of persons concerned should be saved
and the continuity of service should not be broken.

Under the circumstances these instructions cannot apply to

situations like the integration of West Pakistan, merger of Karachi
and the administrative re-organisation of different services and
departments. I am to request that these instructions may be
brought to the notice of all concerned.

=======

No SOR-II(S&GAD) 2-36/68
Dated 8th January, 1969

Subject: DETERMINATION OF SENIORITY OF STAFF RENDERED

 SURPLUS ON THE EVE OF RE-ORGANIZATION

I am directed to say that the question how the seniority of

the staff rendered surplus from various departments of the
provincial government of the eve of re-organisation of 1962 and
absorbed in different departments should be determined has been
engaging the attention of government for sometime. It has now
been decided that the permanent/temporary officials who were
rendered surplus should be treated as direct recruits in the
departments in which they are absorbed and their seniority should
be determined in accordance with the order of merit assigned by
the Public Service Commission, Selection Board or the appointing
authority, as the case may be. The previous service rendered by
them in the abolished department will count only towards leave
and pension. Government realize that it will cause some hardship
if a senior official is assigned a lower order of merit than a person
who was junior to him in the original department. In such a case
the commission/selection board/appointing authority may
ordinarily assign such a position to the senior official in the order
of merit as would be in consonance with his seniority in the
original department.

=========

No. SOR.II(S&GAD) 3-39/73

Dated 23rd November, 1974

Subject: FIXATION OF SENIORITY OF OFFICIALS REPATRIATED

TO PUNJAB FROM OTHER PROVINCES

I am directed to say that in pursuance of decision of the

Governor's conference, a number of Punjab domiciled officials
have been repatriated to Punjab from Balochistan. The question of
fixation of seniority of such officials in their new cadres, pending
consideration for some time past, has now been decided by the
Government. Their seniority should be determined and fixed in
accordance with the principles stated in paragraph 2 of this letter.

The officials repatriated from Balochistan can be divided

into following two broad categories:-

i) Those who were initially recruited in Balochistan;

and

ii) Those who were recruited on West Pakistan basis or

in the Punjab area but were later on transferred to
Balochistan either on account of their general
liability to be transferred anywhere or on the
formation of regional cadres.

In the case of category (i), the integration formula

should be applied, i.e. their seniority should be fixed
 with reference to the date of continuous officiation in
a particular grade. As regards (ii) above, the
integration formula will apply subject to the
condition that if the officials are reabsorbed in the
same cadre and rank in which they were recruited,
they shall regain their original position of seniority
but if any official was promoted on regular basis
during his stay in Balochistan, he shall not be
reverted to the lower rank and his seniority shall be
fixed in his promotion grade according to the
integration formula.

Illustration --

If "A" and "B" were recruited as Assistant Engineers

on the recommendation of West Pakistan Public
Service Commission and "A" was placed higher in
the order of merit and remained in Punjab while "B"
was allocated to Balochistan, then if "B" comes back
to Punjab as an Assistant Engineer, he should be
placed immediately below "A" in the seniority but if
he was promoted as XEN by the Balochistan
Government on regular basis and "A" still continues
to be an Assistant Engineer then the seniority of "B"
should be fixed with other XENs in Punjab according
to date of continuous officiation in this grade and not
with Assistant Engineers. The same will hold true if
the position of the two officials in reversed i.e. the
Punjab official though junior got promoted while the
Balochistan official remained in the same rank.

These instructions will not apply in individual cases where

the officials concerned had/have been transferred to Punjab from
Balochistan and other provinces at their own request. Such officials
are treated as fresh recruits for purposes of seniority and shall be
governed by orders issued separately in each case.

========

Govt. of Pakistan
Cabinet Secretariat
(Establishment Division)
No. F.1/22/89-R.4
Dated 11th June, 1989

Sub: COUNTING OF ARMED SERVICE TOWARDS PAY AND SENIORITY

I am directed to refer to your letter No. SOR.II(S&GAD) 4-

8/88, dated the 25th May, 1989 on the above subject and to say
that the compulsory service in the Armed Forces Ordinance, 1971
was promulgated on 3.12.1971. Section 9-A which was inserted in
the Ordinance ibid in 1978 vide Notification No. 24 (1)/78-Pab.,
dated 28.1.1978, reads as under:-

"Section 9-A Concession to medical practitioners released

from service with the Armed forces:-

Notwithstanding anything contained in any

other law for the time being in force, a
medical practitioner who, following his
release from service with the armed forces
after having rendered satisfactory service
under this ordinance for a period of not less
than two years enters employment of the
Federal Government or a provincial
government shall be entitled to count
towards his seniority in such employment the
period of service rendered by him under this
ordinance and to his pay in such employment
being fixed after giving him credit for the
service so rendered".

In 1984, vide Notification No. 17 (1)/84-Pub., dated

4.10.1984, the above quoted concession, which was earlier
allowed to the Medical Practitioners, only, was also extended to
other essential persons. The Essential Personnel (Registration)
Ordinance 1948 includes the engineers such as Engineer Civil,
Electrical, Mechanical and Wireless etc. in the category of essential
personnel.

Accordingly, the concession envisaged in Section 9-A of the

Ordinance ibid is equally admissible to those engineers who enter
employment of the Federal Government or a provincial
government after rendering satisfactory service not less than two
years in the Armed Forces under the ordinance ibid.

=======

No. SORII(S&GAD) 3-20/88

Dated the 9th September, 1989

Sub: SENIORITY OF OFFICER APPOINTED ON ACTING CHARGE BASIS

I am directed to refer to the subject noted above and to

state that a question has arisen about the principle of
determination of seniority of a senior person appointed on acting
charge basis due to lack of prescribed length of service under rule
10 (a) of the Punjab Civil Servants (Appointment and Conditions of
Service) Rules, 1974 vis-a-vis his junior who is promoted on regular
basis on the ground that he fulfills the condition of having
rendered service prescribed for promotion.
 The matter has been examined and it is clarified that since
acting charge appointment is made with the approval of the
appropriate Selection Authority, even if such appointment of a
senior is followed by regular promotion of the junior, it cannot be
termed as supersession of the former in terms of Rule 8 of the
Punjab Civil Servants (Appointment and Conditions of Service)
Rules, 1974. The senior can be considered to have been
superseded only if he is considered along with the junior for
regular promotion, as distinct from appointment on current, acting
or additional charge and the junior is promoted in preference to
the senior on the basis of merit. It has, therefore, been decided
that the senior persons otherwise fit for regular promotion,
appointed to higher post in temporary arrangement on current
charge, acting or additional charge on the ground of lack of
requisite service or experience in the line, shall on regular
promotion be allowed the benefit of same seniority in the higher
post as enjoyed by him in the lower post.
________

No. SORII(S&GAD) 2-25/93

Dated the January 15, 1995

Sub: RESTORATION OF SENIORITY AND GRANT OF PROFORMA

PROMOTION

I am directed to refer to the subject noted above and to say

that instances have come to the notice that the cases of certain
officials/officers are “deferred” by the Provincial Selection
Board/Department Promotion Committee for promotion due to the
reason that their Character Rolls are incomplete or service record
is not available. Subsequently, on the availability of their record,
they are promoted with immediate effect. According to provisions
of Section 7 (2) of the Punjab Civil Servants Act, 1974, the seniority
is assigned from the date of regular appointment. In the light of
Explanation III below Rule 8(i) (b) of the Punjab Civil Servants
(Appointment & Conditions of Service) Rules, 1974, the question of
lose of seniority only arises if the senior is superseded and the
junior is promoted in preference to the senior.

2. The Supreme Court of Pakistan Civil Appeals No. 452 to 457

of 1986 of Government of the Punjab v/s Rao Shamsher Ali Khan
and others has clarified that inter se seniority cases are
determined under Section 7 (4) of the Punjab Civil Servants Act,
1974, which lays down that seniority of a civil servant in relation to
other civil servants belonging to the same service or cadre shall be
determined in a manner as may be prescribed. This manner of
determination of seniority has been prescribed as per provisions of
Rule 8 of Punjab Civil Servants (Appointment & Conditions of
Service) Rules, 1974, referred to above.

3. Therefore, it has been decided to clarify for the information

of all concerned that seniority of a civil servant, being a vested
right, cannot be relegated to a lower position unless he is
superseded and his junior is promoted in performance to him in
terms of Explanation II below Sub Rule (I) (b) of Rule 8 of the
Punjab Civil Servants (Appointment & Conditions of Service) Rules,
1974. It means that a civil servant who is deferred for promotion
and is subsequently promoted, would regain his original seniority
automatically. In the light of decision of the Supreme Court of
Pakistan referred to above in such cases, proforma promotion
would not be necessary for restoration of original seniority.
However, the cases of proforma promotion for financial benefits
would continue to be prescribed as laid down in this department’s
circular letter No. SOR. III (S&GAD) 2-52/73, dated 16 th October,
1973.

4. You are requested to kindly bring the contents of this letter

to the notice of all concerned for information.
=======
No. SORII(S&GAD) 3-7/97
Dated the June 30, 1997

Sub: DELETION OF NAME FROM THE SENIORITY LIST

It has been noticed that some departments/appointing

authorities delete the names of the officers/officials from the
seniority lists immediately after their selection against higher
posts reserved for initial recruitment through the Punjab Public
Service Commission/Selection Authority. This practice is against
the spirit of rules and causes inconvenience not only to the
concerned officers/officials but also to the
departments/organisations as it leads to litigation.

2. It is pointed out that seniority of a civil servant is regulated

under Section 7 of the Punjab Civil Servants Act, 1974 read with
Rule 8 of the Punjab Civil Servants (Appointment & Conditions of
Service) Rules, 1974. The appointing authorities have been
invested with the powers to circulate seniority list from time to
time under the law/rules ibid. As per Rule 3.15, 3.16 & 3.17 of Civil
Services Rules (Punjab) Vol.I Part-I, the name of a civil servant,
holding lien against a substantive post can only be struck off from
a seniority list if he acquires lien against another post.

3. It is, therefore, requested that appointing authorities may

be advised to follow the prescribed procedure as laid down in Rule
3.15, 3.16 & 3.17 of the Civil Services Rules (Punjab) Vol. I, while
deleting names of officers who are selected against higher posts
by Punjab Public Service Commission/Selection Authorities.

========

No. SOR.II-8-63/73
Dated 9th January, 1975
Subject: INTER-PROVINCIAL TRANSFERS

I am directed to say that after the allocation of officials to

various provinces on the dissolution of West Pakistan it became
necessary to absorb a number of Punjab domiciled persons in the
province who were repatriated from Balochistan in accordance with
the decision of the governors" Conference. The process of
repatriation has since come to an end but requests for repatriation
are still being received. In this behalf it may be pointed out that no
request for repatriation can be entertained now unless a person is
able to establish his claim as a service right.

The Government of Punjab has also allowed inter-provincial

transfers on compassionate grounds or otherwise in a few cases
subject to the specific condition that the person coming on transfer
from the other province shall get seniority from the date of joining
the respective cadre in Punjab. The Government has now decided
as a matter of policy that no request for transfer to Punjab should
be entertained and in exceptional cases where such transfer may
have to be made the following procedure and principles shall be
followed:-

i) No request for inter-provincial transfer should be

entertained direct. It should be routed through the
Government of the province where the official is at
present serving.

ii) On receipt of the recommendation it shall first be

ascertained by the SGA&ID whether a vacancy is
available in Punjab in the corresponding cadre and
whether it can be filled by the method of transfer.

iii) If relaxation of rules is not involved and a vacancy is

reported to be available, the proposal will be
examined on merits and if it is decided to order
inter-provincial transfer, the following principles will
be followed:

a) The appointment in Punjab will be treated as

fresh appointment for purposes of seniority.
The official concerned will, therefore, get
seniority from the date of joining. Prior
consent of the official will be obtained in
writing;
b) The provincial government whose official is
transferred shall share proportionate
pensionary liability for service rendered by
the official concerned under that government.
Prior agreement in this behalf will be
obtained; and
c) The pay of the concerned official shall be
protected.
 Cases of seniority, pay and pension of the persons already
absorbed in Punjab on transfer (and not on repatriation) from other
provinces should be dealt with, if not already done, in accordance
with the principles stated above. Cases of persons absorbed on
"repatriation" will be decided in accordance with the instructions
already issued vide this department's circular letter No. SOR.
II(S&GAD), 3-39/73, dated 23rd November, 1974.

========
No. SOR.IV-8-25/78
Dated 28th May, 1979

Subject: INTER-PROVINCIAL TRANSFERS

I am directed to refer to this department's letter No. SOR.II

(S&GAD) 8-63/73, dated 9th January, 1975 and to say that
according to para 2 (3) (b) thereof prior agreement of the
transferring province to bear proportionate pensionary liability is a
necessary pre-condition for inter-provincial transfers from other
provinces to Punjab. It has now been decided in consultation with
the Finance Department that in the event of inter-provincial
transfer of a government servant the liability to share
proportionate pension for the period of service rendered by the
official concerned under the transferring Government
automatically devolves on the transferring government. Prior
agreement of the transferring province is, therefore, not necessary.

=======

No. SOR.IV-8-63/73
Dated 11th May, 1982

Subject: INTER-PROVINCIAL TRANSFERS OF GOVT.SERVANTS FROM

OTHER PROVINCES TO THE PUNJAB AND VICE VERSA

I am directed to refer to para 2 of this department's circular

letter No. SOR.II (S&GAD) 8-63/73, dated the 9th January, 1975 on
the subject and to lay down the modified procedure and principles
for inter-provincial transfers of government servants from the
Punjab to other province and vice versa as follows:-

1) As a policy, no request for transfer of a government

servant from other provinces to the Punjab should
ordinarily be entertained. However, requests for
government servants for permanent transfer from
the Punjab to other provinces may be processed by
the administrative department concerned with its
counterpart in the other provinces directly without
routing through the SGA&ID.
2) In exceptional cases where the request of a person
holding appointment under Federal Government or
in another province of Pakistan for appointment by
transfer in the Punjab is received, properly
channelized and with the recommendations of the
Government of the Province where the official is at
present serving the same may be entertained by the
administrative department concerned and
scrutinized and processed in accordance with the
guidelines given below:-

a) In view of Rule 20 of the Punjab Civil Servants

(Appointment and Conditions of Service)
Rules, 1974 only those persons can be
appointed by transfer in a post/service under
the Punjab Government who are domiciled in
this province. For this purpose, the domicile
which a person had declared at the time of
first entry in government service shall form
the basis because as laid down in the SGA&ID
letter No. SOR.II (S&GAD) 8-54/73 dated 15th
June, 1973 subsequent change of domicile as
a means for seeking the inter-provincial
transfer is not admissible. However, in case
of a female government servant, who, by
virtue of para 7 of appendix 4 to the Civil
Services Rules (Punjab) Vol. I Part II acquires
the domicile of her husband from the date of
her marriage and follows the domicile of her
husband during the marriage, exception can
be made if authentic documentary proof
(such as Nikah-nama in case of Muslims or
Marriage Certificate in case of others) is
furnished.

b) It should always be ensured that a vacancy is

available in the corresponding cadre in the
Punjab where against the person desirous of
transfer can readily be
absorbed/accommodated, without relaxation
of rules, Rule 11 (ii) of the Punjab Civil
Servants (Appointment and conditions of
Service) Rules, 1974 provides legal coverage
for inter-provincial transfers, the provisions of
which should carefully be observed.

c) No inter-provincial transfer should be allowed

to a post which, under the rules, is required to
be filled in "by promotion".

d) It must always be ensured that the persons

holding appointment in Federal Government
 or other province and desirous of
appointment, by transfer in the Punjab:-

i) Is not facing any departmental enquiry

or enquiry by the Anti-Corruption
Establishment.

ii) Prior consent in writing is obtained

that the official concerned will not
claim any transfers TA/DA and transfer
grant (which it may be mentioned is
not ordinarily admissible in a case of
transfer on request.)

iii) Consent in writing of the official is

obtained. Where necessary, to accept
posting anywhere in the Punjab
without insisting for a posting of his
own choice.

e) In a case covered by Rule 11 (ii) of the Punjab

Civil Servants (Appointment and Conditions
of Service) Rules, 1974 which does not
involve relaxation of any other rule, the inter-
provincial transfer may be allowed by the
Administrative Department itself in
consultation with its counterpart in other
province, on the following terms and
conditions:-

i) The appointment of the concerned

official in the Punjab will be treated as
fresh appointment for purposes of
seniority and accordingly, he will get
seniority from the date of joining in
the Punjab;

ii) Only pay of the concerned official shall

be protected;

iii) As the inter-provincial transfer is to be

allowed at the request of the official,
he will not be entitled to any transfer,
TA/DA and transfer grant;

iv) The pensionary liability will be shared

between the concerned provincial
government and the Punjab
government, in accordance with the
standing "Agreement" as contained in
Appendix-4 to the Punjab Financial
Rules, Volume-II.
 No reference in this respect may in future be made to
SGA&ID. The current cases awaiting finalization will be returned to
the administrative departments for further processing in
accordance with the restriction/guidelines given above.

========

No. SOR.IV-8-25/78
Dated 19th August, 1998

Subject: INTER-PROVINCIAL TRANSFERSAND TRANSFER OF

FEDERAL
GOVERNMENT EMPLOYEES TO THE PUNJAB AND CLAIMS FOR
PROTECTION OF PAY ETC. IN THE LIGHT OF PROVISION OF
RULE 11 OF THE PUNJAB CIVIL SERVANTS (APPOINTMENT
AND
CONDITION OF SERVICE) RULES, 1974 AS AMENDED VIDE
NOTIFICATION NO. SOR.III-1-14/75, DATED 17.10.1993

Kindly refer to the Policy letter No. SOR.II-8-63/73, dated

9.1.1975 which lays down the procedure of transfer of
officials/officers from other Provinces to Punjab and vice-versa in
the light of decisions made in the Governor’s Conference as a
result of dissolution of One Unit. This procedure was modified
dated 115.1982 to the extent that the Inter-Provincial Transfer
could be allowed if the case is covered under Rule 11 of the Punjab
Civil Servants (Appointment & Conditions of Service) Rules, 1974
and further amended by Notification No. SOR.III-1-14/75, dated
17.10.1993.

2. In the light of existing provision of Rules ibid inter-provincial

transfer is only admissible if, transfer, stands prescribed as a
method of appointment in the relevant service rules of the
respective posts against which the official is proposed to be
transferred. It is thus clear that an official from other
Province/Federal Government cannot be appointed by transfer
against a post under the Punjab Government if service rules of the
post do not contain any provision for appointment by ‘Transfer’.

3. Instances have come to the notice that Inter-Provincial

Transfers are still being made by the respective Departments in
violation of the provision of Rules ibid leading to submission of
claims for protection of pay etc. It is apprehended that either the
provision of Rules ibid as amended vide Notification dated
17.10.1993 are not within the knowledge of competent authorities
or the same are not being interpreted in right perspective.

4. It is, therefore, re-iterated that the provision of Rule 11 of

the Punjab Civil Servants (Appointment & Conditions of Service)
Rules, 1974 as amended vide Notification No. SOR.III-1-14/75,
dated 17.10.1993, may be brought to the notice of all concerned,
for strict compliance.

ADDITIONAL SECRETARY
(REG)

========

No. SO (COORD) 1-13/79

Dated 16th March, 1980
Subject: TRANSFER POLICY

I am directed to say that in supersession of all previous

instructions on the subject, the Government has prepared a fresh
transfer policy (copy enclosed) which will come into force with
immediate effect.

=========

TRANSFER POLICY

The subject of posting and transfers is an important

personnel function. It is complementary to officer's career-
planning/management. It is only through a balanced and correct
adjustment of officers, according to experience and qualifications
that a corps of competent and qualified civil servants is provided
to the society. The achievement of this laudable objective is
ensured mainly through postings, based on experience,
qualifications, and merit. Proper career management envisages
that an officer should be provided equal opportunities of holding
secretariat/staff and field appointments so that he may acquire
right type of experience at various stages of his career. Rotation
between field and secretariat/staff appointments, therefore, need
hardly be emphasized.

The policy of postings should be designed so as to ensure

stability in the appointments to encourage professionalism by
recognizing and promoting merit, while providing an all-round
experience to the individual officers. In order to avoid stagnation in
performance and ideas and to provide dynamic administration,
repeated appointments to the same type of job need to be avoided
unless in some special cases, specialization is desired. The transfer
policy is to be guided foremost by the service of public interest
and the individual's interest is to be integrated therewith as far as
possible for ensuring greater harmony and efficiency. Important
assignments need to be filled in by those officers who have good
record of service so that they may develop their talent and may
make maximum contribution to the public welfare. In cases, where
officers show certain weaknesses in professional and character
traits, they may be so positioned as to be amenable to direction,
advice and guidance.
 As a rule every civil servant shall be liable to serve
anywhere within or outside the province in any post under the
Government of Punjab or the Federal Government or any other
provincial government or a local authority or a corporation or a
body set up or established by any such government. Where a civil
servant is required to serve in a post outside this service or cadre ,
his terms and conditions of service as to his pay shall not be less
favourable than those to which he would have been entitled, if he
had not been so required to serve. This condition is not applicable
to the transfer of an officer on account of inefficiency or mis-
behaviour or when he is transferred on his written request.

Transfers of officers and staff shall be made by the

authorities specified in Schedule-V to the Punjab Government
Rules of Business, 1974, and the Delegation of Powers Rules
pertaining to different departments but SGA&ID shall be consulted,
if it is proposed to transfer the holder of a tenure post before the
completion of his tenure or extend the period of his tenure. Before
completion of tenure, every officer may be asked to indicate four
places of his choice for posting.

No transfer shall normally be made except under the

following circumstances:-

a) On completion of tenure/prescribed stay at hard

stations.

b) On completion of 3 years stay at a particular station

in other cases.

c) On compassionate grounds.

d) On disciplinary grounds.

e) On promotion/demotion.

f) Administrative requirements.

g) No officer/official shall be transferred, who is under

special report nor shall earned leave be granted to
him except by the order of the authority, which
placed him under such report.

Transfer before the completion of the period of tenure

should be ordered only if the competent authority is satisfied that:-

a) The transfer involves appointment to higher service

or a post carrying higher emoluments.
 b) The transfer is being made to a post for which the
officer has special aptitude, qualifications or
experience;

c) The officer has proved unsuitable in the post from

which he is being transferred;

d) The officer holding a lien on the post, has become

available.

e) The transfer is on compassionate grounds.

Transfers should correspond to academic year unless

exigencies of service require otherwise and wherever possible
three months notice should be given for routing transfers.

An officer under order of transfer should not be allowed

leave for any period except by the authority ordering transfer.

Officers will not be transferred as a result of their taking

short leave or their being deputed for training courses for less than
6 months duration. In such cases only an acting arrangement will
be made.

If an officer gets a below average assessment from his

superior officer, he will be transferred to work under another
superior officer.

Government servants under transfer may represent against

the order and the representation should be decided by the
authority next above transferring authority (except where the
transfer has been ordered by the Governor) expeditiously as far as
possible, within one month. Officers who submit representations
for cancellation or holding in abeyance of transfer order on
compassionate grounds may be allowed to stay back till their
representations are decided and their relief should be informed
simultaneously.

As far as possible comparatively young officers should be

posted against field jobs in the sub-divisions.

No transfer should be made on the ground that the

concerned officials are not amenable to discipline or do not exert
themselves in their work. Disciplinary action should, on the other
hand be taken against such officers in accordance with the rules.

Officers in BS-16 and above should not except for

exceptional circumstances be posted their home districts.

The ban will not apply to;

 i) Government servants working in educational
institutions and medical colleges and posted at
Secretariat, Headquarters and in the Regional and
Divisional offices.

ii) Government servants on deputation to autonomous

or semi-autonomous bodies. (However, autonomous
bodies would endeavor to ensure that BS-16 and
above officers working on posts which are in the
nature of field posts at the district level, will not
normally be posted to their home districts).

iii) Persons who are highly specialised or for whom

suitable replacement is not available or for whom
reasonably suitable posts outside their home
districts are not available.

iv) Officers who are due to retire in two years or less.

v) Persons who are appointed, as a stop gap

arrangements.

Officers in scales below BS-16 (except clerical staff, and

other officials below BS-7) may not be posted in their own tehsils.

Officials who are liable to transfer should not ordinarily be

allowed to stay at Lahore for more than five years at a time. The
period of five years will be calculated in the manner indicated in
Government of the Punjab, SGA&ID's letter No. SOXII-(S&GAD) 8-
1/65, dated 14th May, 1969 (Annexure-I). Exemption from the
operation of this rule can be allowed only in the following cases:

i) transfers from educational institutions e.g.

Government College, Medical College, Central
Training College, High Schools may not be ordered
automatically. Transfers in these cases may,
however, be ordered bearing in mind the present
practice and rules in the various institutions,
maintenance of the efficiency of the institutions,
availability of good substitutes and the necessity of
keeping continuity of traditions, research and
courses. These cases may be decided by the
administrative departments.

ii) If a government servant on deputation to an

autonomous or semi-autonomous body has been at
Lahore for a long period, he may be allowed to
complete his tenure with the autonomous body.

iii) Persons who are highly specialised or for whom

suitable replacement is not available or for whom
 reasonably suitable post outside Lahore is not
available may be continued, and

iv) Officers due to retire in about two years time, may

continue. Orders of SGA&ID shall be obtained in case
falling in categories (ii) to (iv). Officers who have
been at Lahore for five years or more should not be
sent on deputation to autonomous or semi-
autonomous bodies at Lahore, as this would amount
to an evasion of rule.

Normally the competent authority should make an effort to

post husband and wife, when both are government servants at one
station, unless administratively it is not practicable.

Transfer of low paid employees to far flung places should be

avoided. If at all a low paid official has to be transferred, he should
be transferred from one desk to another in the same office.

Officers will normally be posted to or near their home town

within 2 years of their retirement.

Normally an officer on transfer may be allowed to avail

himself of joining time and telegraphic orders disallowing joining
time may be avoided.

No request for transfer of an officer on complaint or

unfitness to hold a post shall be entertained unless the officer has
spent at least three months on his present assignment and a
special report has been initiated on his performance.

Any attempt to obstruct, delay, evade or disregard the

orders of transfers is viewed by Government with displeasure and
may render the person concerned liable to disciplinary action.
Canvassing for transfer is strictly prohibited.

________

ANNEXURE - I
EXTRACT TAKEN FROM O&M ESTABLISHMENT
MANUAL VOLUME - II (REVISED) 1974

Subject: TRANSFER OUT OF LAHORE OF OFFICERS WHO HAVE

BEEN
IN LAHORE FOR FOUR YEARS OR MORE

I am directed to refer to this Department's Circular letter

No.SOXII(S&GAD)8-1/665, dated the 13th December, 1966 on the
subject noted above and to state that a clarification has been
sought with regard to calculation of the period of four years stay.
The points for clarification are mentioned below:-
 i) There are certain officers who have been in Lahore
for some years and thereafter they proceeded
abroad for training for a period, which has exceeded
two years in some case, and on return they were re-
posted at Lahore. The question for consideration is
whether this absence on training is to be considered
as break in the posting period and whether a
minimum period of training abroad should be laid
down for the purpose of calculation of total period of
stay at Lahore.

ii) There are certain officers who were promoted from

ministerial service and thereby their total stay in
Lahore including subordinate and gazetted service
comes to more than four years, while in gazetted
service is less than four years. The question for
consideration is whether the Ministerial service is to
be counted towards four years stay at Lahore.

With regard to (I) the period of absence on leave or for training

irrespective of the length of the period should be deducted from the
total period of stay. In other words, the period, preceding the leave or
training period abroad and the period succeeding this period should be
added up for the calculation of the stay at one station.

With regard to (2) the policy of transfer under four years

rule does not apply to the members of the ministerial or
subordinate service or officers below the rank of Class II service.
The period of stay should, therefore, be counted from the date of a
person enters Class II or Class I or equivalent post.

Above principles should also be applied to the posting of

officers at Rawalpindi and Karachi.

No.SI.1-11/78
Dated the 23rd November, 1980

Subject:- RELAXATION OF THE INSTRUCTIONS FOR POSTING OF

GOVERNMENT SERVANT AT A PARTICULAR STATION FOR
THREE YEARS.

I am directed to say that the Governor of the Punjab

has been pleased to direct that instructions contained in circular
letter of HQ MLA Zone 'A' bearing No.507/16/Coord/ML, dated
18.10.1978 be followed in letter and spirit. The said instructions
lay down that no Government servant should remain posted at a
particular station repeat station for more than three years. A copy
of the relevant extract of the instructions is enclosed for strict
compliance.
An extract of instructions bearing No.507/16/Coord/ML, dated
18.10.1978 from the Brig. COS to MLA, Zone A Punjab, Assembly
Chambers, Lahore to the Chief Secretary, Government of the
Punjab, Lahore.

Subject:- IMPROVEMENT IN THE CIVIL ADMINISTRATION

Para:1 XX XX XX
XX XX XX

a. XX XX XX XX

b. XX XX XX

c. Tenure of Postings: No Government Servant should

remain posted at a particular station for more than 3
years. The same principle should also be applied in
case of Secretariat Officers/Staff.

Para:2 XX XX XX XX

XX XX XX

No. SI.1-11/78
Dated 8th Sept., 1982

Subject: TRANSFER POLICY

I am directed to refer to this department letter No. SO

(Coord)1-13/79, dated 16th March, 1980 on the subject cited
above and to say that the Government have decided that in the
transfer policy circulated by the government of the Punjab,
SGA&ID, vide its circular letter, referred to above, Rule 19 shall be
substituted as below:-

“Officers/officials due to retire on attaining the age of

superannuation in two years will be given a choice of their
last posting. This choice will be either for the station or for
the post, but not for both. The authority competent to order
transfer will, so far as possible, honour the choice of the
officer/official but will not be bound to do so. In particular,
lucrative appointments will not be given, especially to
officers/officials of ill repute.”

No. SO (Coord) 1-4/85,

Dated 3rd November, 1985
Subject: INCENTIVES FOR WORKING IN UNATTRACTIVE AREAS

I am directed to refer to the above cited above and to state

that it has been decided to give the following additional incentives
to all those government servants who are entitled to get the
compensatory allowance called unattractive areas allowance:-

i) Preference will be given in the matter of training

abroad in the relevant field.
ii) The tenure of posting will be two years instead of
three years.
iii) They will be granted fifteen days leave on
completion of one year's satisfactory service as
recreation leave.

No. SO (COORD) 1-13/86

dated 17th November, 1986

Subject: TRANSFER POLICY

I am directed to refer to this department's letter of even

number dated 16th March, 1980 on the subject noted above and to
say that in pursuance of the cabinet decision taken in its meeting
held on 22nd September, 1986, the paragraphs 14 and 15 of the
existing transfer policy are amended as under:

a) Deputy district education officers who are in BS-17

are exempted from the restrictions on their posting
in their home district, subject to the conditions that
they will not be posted to their home tehsil.

b) Female civil servants in BS below 16 working in the

Government of the Punjab are exempted from the
restriction on posting in their home tehsil.

c) It was also decided to exempt women medical

officers posted in periphery from the district on their
posting in their home district/home tehsil.

No. SO(COORD)6-16/85(3166)
Dated 10th March, 1987

Subject: CHECK ON FREQUENT TRANSFER OF OFFICERS

I am directed to refer to the former Government of West

Pakistan circular letter No. SOXII (S&GAD) 8-8/67, dated 4.7.1968
on the above subject and to reiterate that the principles laid down
therein should be strictly observed while ordering transfer of
officers. Normally, officers should be allowed to complete the
period of tenure at their stations of posting and frequent transfers
should be avoided. Premature transfers should be ordered only in
the cases falling under categories (a) to (e) of the said letter (copy
enclosed).

NO.SO (COORD) 6-10/87

Dated 23rd Nov., 1987

Subject: TRANSFER POLICY

In continuation of this Department's letter No. SO (Coord) 6-

16/85, dated 10.3.1987 on the above subject, I am directed to
state that the Chief Minister Punjab has been pleased to direct that
steps may be taken to ensure that low paid employees in all the
Departments/Organizations of the Provincial Government are
posted near the place of their choice i.e. their domicile, as far as
possible. It is also advised that wherever needed the transfer
powers may be delegated to such lower levels as are considered
appropriate and if required the existing rules be amended.

NO.SO (COORD)6-16/85
Dated the 24th April, 1988
Subject: TRANSFER POLICY

I am directed to refer to this department’s letter No. SO

(Coord)1-13/79, dated 16th March, 1980 and SO (Coord) 6-37/87,
dated 1st December, 1987 on the above subject and to state that
the Transfer Policy circulated therewith was issued after the
approval of the then Governor/MLA and that proposals seeking
relaxation of any of its provisions should be formulated in the form
of a summary for the Chief Minister, Punjab which may be routed
through this Department.

2. I am further to add that transfer orders not in accordance

with the provisions of the Said Transfer Policy should be issued
only after the Chief Minister Punjab has approved relaxation of
provisions/thereof.

No. US(LIAISON)(I&C)/1-17/89
Dated Lahore the January 4, 1990

Subject: PROPOSALS FOR RELAXATION OF BAN ON TRANSFER

 It has been observed that proposals for relaxation of ban on
transfer submitted to the Chief Secretary by various Administrative
Departments are deficient in one or all of the following:-

i) The rationale for proposing the transfer is usually

not cited. The proposal has to be adequately
justified considering that relaxation can only be
granted to avert hardship or to fill a vacancy.
ii) The dates of the present posting of the
officers/officials being proposed for transfer are not
always indicated.
iii) The further disposal of the officers/official being
replaced is usually not specified.

2. It is requested that in future proposals for relaxation of ban

on transfer be submitted to the Chief Secretary complete in all
respect including the aforesaid information.
 PROFORMA FOR RELAXATION OF BAN ON TRANSFER

Sr. Name/Grad District Present Propos Name & Dispos Rational

No. e/Designati of posting ed period al of e for
on of domicil with place of officer transfer
officer e date of posting s proposal
proposed posting of being
for transfer with officer replac
grade being ed
of post replace
d
1 2 3 4 5 6 7 8

Signature of
Head of Attached Department

Signature of
Administrative Secretary

ORDER
PROPOSAL (S) AT SR.NO. IS/ARE APPROVED
PROPOSAL(S) AT SR.NO. IS/ARE NOT APPROVED

(CHIEF SECRETARY)
PUNJAB

No. SO(Coord)6-6/90
Dated Lahore the 27th January, 1990

Subject: BAN ON POSTING/TRANSFERS IN ALL DEPARTMENTS

I am directed to refer to this department’s letter No. US (L)

(I&C)1-177/89 dated the 185h September, 1989, on the subject
noted above and to say that some of the proposals for relaxation
of ban on transfers submitted to the Chief Secretary by various
administrative departments have been observed to be deficient in
one or all of the following:-

i) The rationale for proposing the transfer is usually

not cited. The proposal has to be adequately
justified considering that relaxation can only be
granted to avert hardship or to fill a vacancy.
 ii) The dates of the present posting of the
officers/officials being proposed for transfer are not
always indicated.

iii) The further disposal of the officers/official being

replaced is usually not specified.

I am, therefore, directed to request you that proposals for

relaxation of ban on postings/transfers may be submitted to the
Chief Secretary on the attached proforma.
 DEPUTATION POLICY

No.FD.SR.II.6(57)-73-2785
Dated the 9th February, 1974

Subject:- DEPUTATION POLICY

I am directed to state that the Government of the Punjab has

decided that with effect from 21st January, 1974, Administrative
Departments may prescribe the terms and conditions of
deputation of the Government Servants under their administrative
control regardless of whether such deputation is to Autonomous or
Local Bodies or to another Government *(or to another Department
of the Provincial Government), in accordance with the following
guidelines/rules :-

i) In cases where the deputation posts carry pay scales

equivalent to those of the posts held by the
deputationists in their parent departments, @ deputation
pay may be allowed at the rate of 10 per cent of the
basic pay in the parent departments. However, if any
special pays are attached permanently to the deputation
posts, as part of the pay scales of such posts, the
deputationists may be allowed either such special pays
or deputation pay (at the rate of 10 per cent of basic pay
in their parent departments), whichever be more
beneficial to them.

ii) In cases where deputation posts carry pay scales higher

than those of the posts held by the deputationists in
their parent departments, deputation pay may be
allowed up to a maximum of 20 per cent of the basic
pay in the parent departments, provided that total pay,
inclusive of deputation pay, does not exceed the
maximum of the pay scale of the deputation post or the
maximum of the pay scale of the next higher grade/post
in the Government Servants ordinary line of service
under the Government, whichever is lower. However, if
any special pays are attached permanently to the
deputation posts as part of the pay scales of such posts,

*If a Government servant is transferred from one Department to

another under the Punjab Government, it will not be a case of
deputation, and no deputation allowance will be admissible to him.
(See circular letter No. FD.SR-6-57/73 (Provl) dated 19th July, 1979.
@ It is clarified that the term ‘deputation pay’ used in the Finance
Department’s circular letter No. FD-SR-II-6(57)/73-2785, dated 9th
February, 1974 and subsequent remuneration given to
Government servants for serving on deputation out of their parent
departments is an allowance. Henceforth, the term ‘deputation’
will be used for this purpose. (See circular letter No. FD-SR-II-
6(57)/73-Part-II dated the 21st December, 1978).
 the deputationists may be allowed either such special
pay or deputation pays (at the rate of 20 per cent of
basic pay in the parent department) whichever be more
beneficial to them.

iii) In cases where the deputations are to Autonomous or

Local Bodies, these Bodies are to be required to pay the
*
(leave salary and) pension contribution for the periods
of deputation in accordance with the existing rules on
this subject.

iv) In cases where the deputations are to Autonomous or

Local Bodies, the deputationists are to be required to
subscribe to G.P. Fund, Benevolent Fund and Group
Insurance Schemes of the Provincial Government in
accordance with the rules applicable to them in their
parent departments. In cases where the deputations are
to the Federal or other Provincial Governments, this
aspect of the deputation terms is to be governed by the
Federal/Provincial and inter-Provincial agreements on
this subject.

v) In all cases of deputation, Traveling Allowance and Daily

Allowance is to be allowed in accordance with the
Traveling Allowance Rules of the foreign employers. In
respect of other Compensatory Allowances, the
deputationists are to be governed by the rules
applicable to them in their parent departments:

* *Provided
that in case of deputation from one
government to another the compensatory allowances as
admissible under the rules of the borrowing government
may be allowed to a deputationist in case these are
beneficial to him.

vi) In all cases of deputation, if residential accommodation

owned by the borrowing organizations is allotted to a
deputationist, he is to be charged rent for the same at
the rate of @ 7-1/2 percent of pay. As an exception to the

*Leave Salary now not required to be paid by the borrowing

agency. See circular letter No. SR.II-6-3/82, dated 7th Sept.,1982 at
page 203.
**Added vide F. D's. circular letter NO.FD.SR.II-6-28/87, dated th 5th
October, 1987 and given effect from the date of issue.
@ Now the rate is 5% as clarified vide F.D. circular letter No.
FD.PC.21-1/77 dated 16th May, 1977 as under:

"The recovery of house rent for residential accommodation

provided by Government to civil servants shall be made at
the rate of 5% of pay instead of the existing rate of 7-1/2%.
All other existing conditions regarding recovery of house rent
 above, in the case of Government Servants appointed
as Chief Executives of Autonomous or Local Bodies, the
facility of rent free unfurnished accommodation (at the
scale admissible to Government Servants of equivalent
rank and status) may be allowed provided the facility of
rent free accommodation is attached to the post of Chief
Executive in the concerned Autonomous or Local Body.

vii) In all cases of deputation, where the borrowing

organization does not have its own residential
accommodation or is unable to allow such accom-
modation to the deputationists even if available, the
deputationists may be allowed **(house rent subsidy up
to maximum of 20 per cent of pay) in accordance with
the instructions contained in F.D.'s circular letter
No.PW-II-13 (2)-61(II), dated 7th July, 1966(copy
attached). As an exception to the above, deputationists
to the Federal Government, posted at Islamabad, may
be allowed house rent subsidy in accordance with the
rules applicable to the Federal Government Servants
stationed at Islamabad.

**(Note) As per instructions contained in circular letter referred

to above, house rent subsidy is admissible only to
officers posted at Lahore, Rawalpindi and Karachi.

viii) In all cases of deputation, deputationists may be

allowed medical facilities in accordance with the
relevant rules of the foreign employers provided such
facilities are not inferior to those admissible under the
Government.

ix) In all cases of deputation, any fringe benefits attached

to deputation posts other than those specifically
mentioned above, are not to be allowed to the
deputationists if such fringe benefits are not admissible
to them in their parent departments.

x) The period of deputation should not exceed three

years.

shall remain in force".

**House rent allowance is now admissible to all Government
servants not provided with Government accommodation and
posted at Lahore, Rawalpindi, Multan & Faisalabad @ 45% of the
minimum of the relevant pay scale and at all other places @ 30%
of the minimum of the relevant pay scale. See F.D. circular letter
No. FD.PC.2-1/87 dated 27.7.87.
 (On return to the parent department after
*

completing a three years period of deputation, a

Government servant shall be required to serve in his
parent department for a minimum period of two
years before he is allowed to proceed on deputation
again.)

2. In cases where the Administrative Departments desire to

allow any benefits over and above those covered by the powers
delegated to them in paragraph I above, they must obtain prior
approval of the Finance Department. References to the Finance
Department for allowing benefits, over and above the aforesaid
standard terms, should be made only in most exceptional
circumstances.

3. I am directed to state further that as already mentioned

earlier the period of deputation is not to exceed three years.
Before the expiry of the three years period the deputationists
should be required to opt between reversion to his parent
department and absorption in the borrowing organization. In cases
where the deputationists opt for permanent absorption in the
borrowing organizations and such organizations are Autonomous
or Local Bodies, the deputationists should be required to **(resign
from government service). On resignation they will be allowed
gratuity equal to the balance in their G.P.Fund accounts inclusive of
interest. They will be free thereafter to get their pay fixed in the
borrowing organizations in accordance with the rules of such
organizations. In cases where the deputationists opt for permanent
absorption in the borrowing organizations and such organizations
are other Governments/ *(Departments), the deputationists will not
be required to resign but their liens in the parent Govern -
ment/Department will be terminated. They would be free
thereafter to get their pay fixed in the pay scales of the deputation
posts according to the rules applicable to such posts. In such
cases, the past service of the deputationists in the parent
departments will count towards pension and the pensionary
liability will be shared between different Governments in
accordance with the existing rules on this subject.

@
Provided that if a Government servant on the expiry of his
three years period of deputation with an Autonomous/Local
Body, in which service is pensionable, opts for permanent
absorption in that Body, he will be required to resign from

*Added vide Notification No. FD.SR-II-6(57-73-2116, dated 29th

November, 1974.
**Since 5.3.80 such Government servants are not required to
resign from government service. This proviso may be read with
subsequent circular letter No. FD.SR.II-6-57/73 dated 24.1.1983 at
page 204.
*See footnote at page 183.
@Added vide Notification No.FD.SR.II-6-57/73 dated 22.1.1980.
 Government service. On resignation, he will be entitled to
receive pension/ gratuity from the Body concerned according
to its own rules. The Government will share pensionary
liability for the period of service rendered by the Government
servant concerned under Government before proceeding on
deputation to the Autonomous/Local Body concerned
according to its own rules. As for the deputation period the
Government will refund to the Body concerned leave salary
contributions and pension contribution, if any, already paid
by the later to the former. In such a case gratuity equal to
the balance in the G.P. Fund account of the Government
servant concerned inclusive of interest will not be paid by
Government.

4. The deputation policy detailed at paras 1 to 3 above shall be

applicable to:

i) Further cases of deputation, including cases of

Government Servants who have already proceeded on
deputation but whose deputation terms had not been
decided by the 21st January, 1974.

ii) Existing cases of deputation in which the period of

deputation has already exceeded 3 years. In such
cases the deputationists may be allowed a grace
period of 6 months in which to decide whether they
wish to be absorbed in the borrowing organizations or
to revert to their parent departments (and during
which they may continue on their existing terms of
deputation).

iii) Existing cases of deputation, in which the periods of

deputation are less than 3 years at present, as soon as
the 3 years period is completed, or six months from
21st January, 1974, whichever is later. In such cases,
the Administrative Departments should initiate action
immediately to ascertain the option of the
deputationists between absorption in the borrowing
organizations and reversion to their parent
departments.

No.FD.SR.II.6(57)-73-1959
Dated the 16th December, 1974.

Subject:- DEPUTATION POLICY

I am directed to refer to the instructions contained in this

department's circular letter NO.FD.SR.II.6(57)/73.2785, dated 9th
February, 1974, on the subject noted above, and to say that a
question has arisen whether the terms and conditions of
deputation in respect of a Government employee who had served
in an autonomous or in a local body or in another
Government/Government department and had been repatriated to
his parent department before the issue of this department's
circular letter referred to above, would be governed by the
instructions contained in the said circular letter. It has been
decided that cases of such Government servants should be treated
as closed and need not be taken up with the Finance Department.

No.FD-SR-II-6(57)-73
Dated the Ist January, 1975

Subject:- DEPUTATION POLICY

I am directed to refer to the instructions contained in para 3

of this Department's circular letter No.FD.SR-II-6(57)-73-2785,
dated 9th February, 1974 which Inter alia lay down that before the
expiry of the three years period, the deputationists should be
required to opt between reversion to his parent department and
absorption in the borrowing organization.

2. A case has come to the notice of Government where an

official opted for absorption in the borrowing organization, but the
borrowing organization was unable for some time to take a
decision in the matter. Government has, therefore, decided that in
such cases the deputation may be extended for a period up to 3
months in order to enable the borrowing organization to complete
the formalities and to take a final decision whether to absorb such
an official permanently, as requested by him, or to send him back
to his parent department.

3. However, I am to request you kindly to call upon the

deputationists to make up their mind and to give their options well
in time before the expiry of the prescribed period of deputation, so
that it does not become necessary to extend the period of
deputation.

No.2612-SO(SR)IV/75-(FD)
Dated the 4th December, 1975

Subject:- PROVISION OF RESIDENTIAL ACCOMMODATION TO

DEPUTATIONISTS IN AUTONOMOUS
BODIES/CORPORATIONS.

I am directed to say that according to the existing deputation

policy circulated with Finance Department's letter
No.FD.SR.II-6(57)73-2785, dated the 9th February, 1974, cases
where the borrowing organization does not have its own residential
accommodation or is unable to provide such accommodation to a
deputationist, even if available he is allowed *(house rent subsidy
(admissible at Lahore and Rawalpindi only) up to a maximum of 20
per cent of his basic pay in accordance with the instructions
contained in the Finance Department's circular letter
No.PW-II-13(2)-6(II), dated the 7th July, 1966). The question
whether deputationists should be allowed the same facilities as
are available to the employees of the autonomous bodies in the
matter of residential accommodation has been under consider-
ation for some time. It has now been decided that deputationists
from Government Departments working in autonomous bodies
may be provided with rented residential accommodation at the
expenses of the autonomous bodies up to the maximum rent
ceiling, fixed for these bodies for their own employees of similar
grades. This will, however, be subject to the condition that such
deputationists give up their claim for the allotment of Government
accommodation or surrender such accommodation already allotted
to them.

2. In this connection, the following rent ceilings have been fixed

for the employees of the autonomous bodies subject to a
deduction of 7-1/2 per cent from their pay:

Officers in NPS 19 --- Rs.1,000/- per month

Officers in NPS 18 --- Rs. 650/- per month

Officers in NPS 17 --- Rs. 375/- per month

3. These ceilings would not apply in respect of existing

employees of such bodies who are, according to the terms/
conditions of their employment, not entitled to such facilities or
who are entitled to less favourable facilities. I would request that
where a higher rent ceiling is being allowed, it may be reduced
accordingly.

No.F.D.SR-II-6(57)73-2785
Dated the 12th July, 1975
Sub:- DEPUTATION POLICY

I am directed to state that in partial modification of Finance

Department's circular letter No.FD(SR)-II-6(57)-2785, dated the 9th
February, 1974, Government has decided that where a
Government servant is transferred from the field to the Secretariat,
whether to his parent department or to some other department, he
should not be treated as on deputation and no deputation pay
should be allowed to him. He may, however, draw such special pay

*See footnote at page 184.

as may be attached to the post to which he is transferred in the
Secretariat.

2. I am to request that if deputation pay has already been

allowed in such cases, the orders may be withdrawn immediately.

NO.FD-SR-II-6(57)-73-1148/76
Dated the 21st September, 1976

Sub:- DEPUTATION POLICY

In continuation of Finance Department's circular letter

No.FD-SR-II-6 (57)-73-2785, dated 12th July, 1975, this is to inform
you that it has been decided that :-

i) The deputation pay shall not be admissible in the case

of officers in Grade 22; and

ii) In the case of other officers, the deputation pay may

be allowed only after the officer concerned has
completed, or is deemed to have completed, *(one
year's) continuous service in the Grade in which, but
for his deputation, he would have been employed
under the Government.

No.SOR-II(S&GAD)2-86/63
Dated the 18th April,
1978

Sub:- SELECTION OF GOVERNMENT SERVANTS FOR DEPUTATION TO

AUTONOMOUS BODIES AND OTHER DEPARTMENTS

I am directed to say that according to Rule 15(2) of the

Punjab Civil Servants (Appointment and Conditions of Service)
Rules, 1974, Government servants can be sent on deputation to
Autonomous/Semi-Autonomous Bodies and other Departments on
terms and conditions decided by the appointing authorities in
consultation with the borrowing organizations.

2. General terms and conditions of deputation have been laid

down in Finance Department's Policy Circular letter
No.FD-SR-II-6(57)/73-2785, dated the 9th February, 1974 and
subsequent letters noted at the ** margin. According to the said

*Substituted for the words and figure "two (2) years" vide F.D.
letter No. FD-SR-II-6(57)/73, dated 19th October, 1977.
** 1. No.FD-SR-II-6(57)/72-2116, dated 29.11.74.
2. No.FD-SR-II-6(57)/73, dated 1.7.75.
policy some financial benefits are allowed to Government servants
deputed to serve in other organizations in public interest. Since
these incentives, coupled with other fringe benefits admissible in
autonomous bodies, offer definite advantages in terms of money,
a tendency has developed among Government servants to
manipulate their deputation to jobs in other organizations and
secure requisitions by name for their service from the borrowing
organizations.

3. Deputation has been permitted by rules to meet staff

requirements of autonomous bodies in jobs for which suitable
persons with requisite experience may not be easily available in
the open market. The practice of asking for services of particular
Government servant ends upon on several occasions in lending
very junior officers in the line for deputation in preference to really
suitable senior officers. It also amounts to vesting the borrowing
organizations with the authority of judging suitability or otherwise
of Government employees for jobs with them and placing premium
on Government servants' manipulations to secure deputation jobs.
This practice leaves little room for objective assessment of job
requirements and personnel placement in real public interest.

4. It has been decided by Government that in order to secure

selection of really suitable officers for deputation to
autonomous/semi-autonomous bodies all proposals for lending
services of Government servants on deputation shall henceforth
require prior approval of appropriate Departmental Promotion
Boards/Committees set up under S&GAD's Notification
No.SOR-III-6-3/78, dated 12th November, 1974 as subsequently
modified, vide Notifications of even numbers, dated 18th March,
1975 and 23rd August, 1976.

5. In partial modification of the previous instructions on the

subject the following procedure is hereby prescribed :-

(i) Requests for obtaining the services of civil servants,

on deputation, shall be made by the borrowing
agencies to the appointing authorities. Requisition for
the services of a particular officer by name should not
be made by the borrowing organization nor should it
be entertained by the appointing authority;

(ii) The sanction for lending the services of a civil

servant, on deputation shall be granted by the
appointing authority after clearance by the relevant
Promotion/Selection Board or Committee. The
Promotion/ Selection Board or Committee shall
consider the panel of names of senior most officers

3. No.FD-SR-II-6(57)/73, dated 12.7.75.

4. 2612 SO(SR)IV/75, dated 4.12.75.
5. No.FD-SR-II-6(57)/73-148/76, dated 21.9.76.
6. No.FD-SR-II-6(57)/73, dated 19.10.77.
 proposed for its consideration by the appointing
authority and would normally approve the name of
senior most civil servant provided it may approve the
name of a junior officer under the exceptional
circumstances given below :-

(a) Where the post in the borrowing organization

requires special qualifications which are not
possessed by the senior officers; and

(b) Where the senior officer declines to proceed on

deputation to the borrowing organization.

(iii) A person already on deputation may be promoted by

the borrowing organization to a higher post within the
organization but before taking such action the parent
department would be informed which will have the
right to object to the promotion. In case of dispute
between the borrowing organization and the parent
department, the matter will be settled by the
Selection Board/ Committee concerned;

(iv) The borrowing organization may revert a civil servant

on deputation with them to his parent department
even before the expiry of the deputation period. But
before doing so consultation with the parent
department will be necessary. In case of
disagreement in this regard, the matter would be
referred to Additional Chief Secretary (SGA&ID) for
settlement;

(v) Selection of junior person for a higher deputa tion post

or his promotion to a higher grade in the borrowing
organization during deputation would not entitle him
to claim the benefit of such selection or promotion in
his parent department.

(vi) The period of deputation shall not exceed 3 years as

laid down in Finance Department's Policy Circular
No.FD.SR-II-6(57)/ 73-2785, dated the 9th February,
1974;

(vii) The borrowing organization may depute a civil

servant, serving on deputation with it for training
abroad, but before doing so it shall consult the parent
department.

No.SOR-II(S&GAD)2-86/63
Dated the 16th January, 1979.
Sub:- SELECTION OF GOVERNMENT SERVANTS FOR DEPUTATION TO
AUTONOMOUS BODIES AND OTHER DEPARTMENTS ETC

I am directed to invite a reference to this Department's *

circular letter of even number dated 18th April, 1978 on the
subject noted above and to say that as laid down in para 5(vi)
thereof read with para 1(x) of Finance Department's deputation
policy circular letter No.FD-SR-II-6(57)- 73-2785, dated 9th
February, 1974, the maximum period of deputation of a
Government servant to Autonomous/Semi-Autonomous
Bodies/another Government Department has been fixed at three
years. Finance Department's circular dated 9th February, 1974
further provides that before the expiry of the "three year" period,
the deputationist should be required to opt between reversion to
his parent department and absorption in the borrowing
organization.

2. The Governor/Martial Law Administrator, Punjab, has since

been pleased to direct that :-

1. In future no request for extension in the term of

deputation shall be entertained; and

2. Punjab Government's officers on deputation with

various borrowing agencies should return to the parent
cadre/department immediately on expiry of their
normal term of deputation. In case they want to
continue with the borrowing authority they should be
asked to make a choice between Government
employment and service under the loaning authority.

3. I am accordingly directed to reiterate that it may kindly be

ensured that the above instructions are strictly complied with by
all concerned.

No.SOR-II (S&GAD) 2-86/63-III

Dated the 14th February, 1979

Sub:- SELECTION OF GOVERNMENT SERVANTS FOR DEPUTATION TO

AUTONOMOUS BODIES AND OTHER DEPARTMENTS

I am directed to invite a reference to this Department's

circular letter No.SOR-II(S&GAD) 2-86/63, dated 18th April, 1978 on
the subject noted above and to say that the instructions contained
therein requiring approval of Departmental Promotion/ Selection
Boards/ Committees for proceeding on deputation have gone a
long way in removing the shortcomings in deputation policy. It has
since been decided by Government that the existing deputation
*See at page 189.
policy should remain in force, subject to the following modifica -
tions:-

(i) Services of a civil servant shall not normally be

requisitioned by name. However, if an organization
wants to secure the services of particular Government
servant it shall place a requisition containing a panel
of at least three names for one position.

(ii) The borrowing organization should provide a

complete job description indicating inter alia the
qualifications experience and specialized know how
required in respect of the deputation post while
placing a requisition with the lending agency.

(iii) A Government servant will not be considered for

deputation against a higher post in borrowing
organization, unless he is due for promotion in his
parent Department and the latter is consulted and
expresses agreement thereto. Prior consultation and
agreement shall also be necessary for promoting a
deputationist in the borrowing organization.

2. It has further been decided by Government that there should

be no deputation of its employees to private organizations.

Circular No.SO(COORD)1.37/78
Dated 15th April, 1979

Subject:-DEPUTATION OF THE EMPLOYEES OF THE PUNJAB

GOVERNMENT WITH PRIVATE ORGANIZATIONS/FIRMS

I am directed to say that the question of deputation of

Government servants to Private Organizations/Firms, has been
under consideration of the Government for some time past. As
such deputation opens avenues of unhealthy practices, it has been
decided that in future no Government servant shall be sent on
deputation to a Private Organization/Firms. All deputationists of
different Government departments who are at present serving in
Private Organizations/Firms should be recalled immediately and
compliance report should be sent to this Department within one
month.
 For Secretary to Government of the Punjab, Finance
Department.

The relevant rules regarding the deputation of Government

servants to Private Organiztions/Firms may be amended so as to
preclude Government servants from being sent on deputation to
such Organizations/Firms.

No.FD(SR)II 6(57)/73 (Prov)

Dated 19th July, 1979

Subject:- SCOPE FOR DEPUTATION

I am directed to refer to the correspondence resting with this

Department's circular letter No.FD.SR-II-6-57-73-Part-II, dated 21st
December, 1978, on the above subject and to state that it has
been decided that if a Government servant is transferred from one
Department to another under the Punjab Government, it will not be
a case of deputation, and no deputation allowance will be
admissible to him. If a Government servant is in receipt of a
deputation allowance in such circumstances, it may be
discontinued forthwith.

No.FD-SR-II-6-139/78
Dated 22nd July, 1979
Subject:- DEPUTATION POLICY

I am directed to refer to this department's circular Memo.

No.FD-SR- II-6(57)/ 73, dated 19th October, 1977, on the above
subject and to inform you that in the memo. under reference it was
decided that deputation allowance would not be admissible to a
Government servant who is sent on deputation before completing
one year's continuous service in the Grade, in which, but for his
deputation, he would have been employed under the Government.
It has now been decided that, as in this Province only senior
officers are sent on deputation to higher posts, it is not necessary
to retain this embargo.

2. I am, therefore, to request that in all such cases where a

Government servant has been deprived of the deputation
allowance as a result of this embargo he may be allowed to receive
this allowance for the actual period of his deputation.

NO.FD-SR-II-6-53/79
Dated 2nd August, 1979
Subject:- DEPUTATION OF GOVERNMENT SERVANTS

I am directed to refer this Department's circular letter

No.FD.SR-II-6- 57/73- 2785, dated 9th February, 1974, read with
S&GAD's circular letter No.SORII (S&GAD)2-86/63, dated 16th
January, 1979, on the subject noted above and to state that it has
been brought to the notice of this Department that a number of
Government servants continue to remain on deputation
indefinitely without being asked to return to their parent
departments after the expiry of 3 years. I am, therefore, to request
that all such cases of deputation may kindly be checked up, and
where a Government servant has completed 3 years of deputation,
he may be recalled, except where specific orders of MLA/Governor
have been obtained to extend the period of deputation.

2. I am to add that, in future, before sending a Government

servant on deputation, formal orders should be issued fixing the
terms and conditions of his deputation in conformity with those
permitted by Finance Department's circular letter referred to
above; and a commitment may be obtained from the borrowing
department/organization that he will be relieved on completion of
a period of 3 years. I am also to clarify that the deputation terms
are to be determined by the parent department and not by the
borrowing department.

No. F.D.SR-II-6-94/78
Dated 8th August, 1979

Subject:- DEPUTATION OF GOVERNMENT SERVANTS TO

PRIVATE FIRMS/ORGANIZATIONS

I am directed to refer to this department's letter

No.FD.SR-II-6-(57) /73-2785, dated 9th February, 1974 on the
subject noted above and to state that it has been brought to our
notice that although the circular referred to above did not envisage
deputation of Government servants to private Firms/Organizations
certain Administrative Departments have allowed their staff to join
private firms. This is irregular. I am, therefore, to request you
kindly to recall such staff immediately and not to allow such
deputation in future.

NO.SORII(S&GAD)8-1/80
Dated 16th February, 1980
Subject:- CLEARANCE OF CASES OF DEPUTATION OF OFFICERS
OF
GRADE 18 AND ABOVE WITHIN THE COUNTRY BY THE
PROVINCIAL SELECTION BOARD

I am directed to refer to this Department's circular letter

No.SORII (S&GAD)2-86/63, dated 18th April, 1978, on the subject
noted above and to say that according to the existing policy
regarding deputation of Government servants to Autonomous
Bodies and other Departments within the country, sanction for
lending their services is to be granted by the appointing authority
after clearance by the concerned Promotion Board or Committee.
Cases of deputation of officers in grade 18 and above have to be
cleared by the Provincial Selection Board. Since the said board now
meets only twice a year the clearance of such proposals is likely to
get delayed.

2. It has been decided that proposals falling within the purview

of the Provincial Selection Board should, henceforth, be referred to
the committee comprising the following officers:-

(1) Secretary (Services) S&GAD Chairman

(2) Additional Secretary (Exp.) Member

Finance Department.

(3) Secretary of the concerned Member

lending Department

(4) Deputy Secretary (Regulations) Member and

S&GAD. (Secretary)

3. I am to request that in future such proposals may be sent to

the Deputy Secretary (Regulations) S&GAD, along with six copies
of working paper and attached Pro forma.
 PROFORMA
1. Name of the Officer.

2. Designation (with grade).

3. Academic/Technical qualification.

4. Length of service, relevant experience.

5. Serial No. in the seniority list in the parent cadre.

6. Job description and grade of the post in the borrowing

organization/ department.

7. If the post is in the higher grade, whether the officer is

senior most in his cadre and is due for promotion. If
not, whether the officer senior to him have declined to
be considered for deputation, or they do not have the
requisite qualifications.

8. Whether he has already served on deputation with an

Autonomous Body/other Department. If so, the period
of his deputation and date of his reversion to the
parent department.

9. Period of proposed deputation.

10. Whether the borrowing organization/department has

asked for the services of a particular officer by name. If
so, similar particulars of the other two officers to make
a panel of three names.

Dated _______
Administrative Secretary concerned

NO.FD.SR-II-6-84/80
Dated the 29th December,
1980

Subject:- TERMS AND CONDITIONS OF SERVICE OF PUNJAB

GOVERNMENT EMPLOYEES UNDER THE ENSUING
ISLAMABAD ADMINISTRATION.

I am directed to state that in the light of the decision taken in

the Federal Cabinet meeting held on 3rd and 4th November, 1980,
and the meeting held in the CMLA Secretariat Rawalpindi on the
11th November, 1980 under the Chairmanship of COS to the
President, the Government of the Punjab has decided that with the
take over of complete control of the Islamabad Administration by
the Federal Government with effect from Ist January, 1981 all
employees of the Punjab Government attached with the existing
administration of Islamabad District (under the Punjab
Government) except those serving in connection with the subjects
of Employees Social Security, Transport and Small Dams
Organization, will come under the administrative control of the
new Islamabad Administration under the Federal Government. In
this capacity they will be treated as deputationists (from the
Punjab Government to the Federal Government). During this
deputation period they would be entitled to the grant of deputation
allowance at 10 par cent of basic pay uniformly in all cases. They
will also be entitled, as a special case, to all compensatory
allowances as admissible to Federal Government employees
posted at Islamabad for as long as they remain on deputation to
the Islamabad Administration.

NO.SORII(S&GAD)8-1-80
Dated 10th November,
1981

Subject:- CLEARANCE OF CASES OF DEPUTATION OF OFFICERS

OF
GRADE 18 AND ABOVE WITHIN THE COUNTRY BY THE
PROVINCIAL SELECTION BOARD

I am directed to refer to this department's circular letter of

even number dated 16th February, 1980 on the subject noted
above and to state that the Committee constituted for clearance of
the cases of deputation of officers of grade 18 and above within
the country is reconstituted as under:-

1. Additional Chief Secretary, SGA&ID Chairman

2. Additional Secretary (Exp.) Member

Finance Department

3. Secretary of the concerned Member

lending Department.

4. Additional Secretary (Regulations)

Member/
SGA&ID. Secretary

2. I am to request that in future such proposals may be sent to

Additional Secretary (Regulations) SGA&ID along with 6 copies of
working paper and pro forma already prescribed.

FINANCE DEPARTMENT
 U.O.No. FD.SR-II-6-94/81 Dated the 19th January, 1982

Subject:- TERMS AND CONDITIONS FOR SECONDMENT TO

THE CIVIL AND APPOINTMENT OF ARMY OFFICERS
UNDER THE PUNJAB GOVERNMENT AND ITS
AUTONOMOUS BODIES ETC.

Will the Additional Secretary (Services), Services, General

Administration and Information Department kindly refer to the
subject noted above?

2. It has been observed that cases of settlement of terms and

conditions of secondment (deputation) of the Army Officers on
their appointment under the Punjab Government and its
Autonomous Bodies etc. are invariably referred to the Finance
Department. The Officers on secondment are not paid their
salaries by the Audit till their terms and conditions of secondment
(deputation) are finally notified by the S&GAD in consultation with
the Finance Department. This causes undue hardship to the
officers concerned.

3. The Army Officers on their secondment to the Civil are

governed by the terms and conditions contained in the Pakistan
Army Order No.666/60 of 6th October 1960 as amended from time
to time. It has, therefore, been decided that in future the S&GAD
may fix terms and conditions of secondment of the Army Officers
in accordance with the provision of PAO 666/60, dated 6th October
1960 and reference may be made to the Finance Department only
if some deviation from the terms and conditions contained in the
said Order is desired to be made.

No.FD.SR.II-6(94)/81
Dated 21st October, 1985

Subject: TERMS & CONDITIONS OF SECONDMENT TO THE CIVIL AND

APPOINTMENT OF ARMY OFFICERS UNDER THE PUNJAB
GOVERNMENT AND ITS AUTONOMOUS BODIES ETC

In continuation of U.O. letter No. FD.SR.II-6-94/ 81 dated

15.5.1985 on the above cited subject and forward a copy of Joint
Services Instructions No. 4 dated 4.3.1985 along with corrigendum
No. 4 dated 22.8.1985 regarding terms and conditions of Services
of Armed Forces Officers seconded to civil Ministries (other than
Defence) departments of the Central/Provincial Governments and
autonomous/ semi-Autonomous bodies/Corporations etc. is
enclosed for information and guidance.

JOINT SERVICES INSTRUCTION NO.4.

 Dated 4th March, 1985.

TERMS AND CONDITIONS OF SERVICE OF ARMED FORCES

OFFICERS SECONDED TO CIVIL MINISTRIES (OTHER THAN
DEFENCE) DEPARTMENT OF THE CENTRAL/PROVINCIAL
GOVERNMENTS AND AUTONOMOUS/ SEMI-AUTONOMOUS
BODIES/CORPORATIONS ETC.

It has been decided that Armed Forces Officers seconded to

civil ministries (other than Defence), departments of the Central/
Provincial Governments, autonomous /semi-autonomous bodies
and corporations etc. will be governed by the following terms and
conditions:-

2. Tenure
a) Officers will normally be seconded for a period
up to three years extendible, in exceptional
circumstances, by one year by the Government,
after which the officer will normally either be
called to the parent service or released. No
extension in service will be allowed to officers
who complete age/ service limits for retirement
during secondment.
b) If the deputation of an officer tends to become
indefinitely prolonged, permanent absorption of
the officer concerned in the civil cadre by retiring
him from the parent service, would be
considered.
c) In case of an emergency, the parent service will
have the option of withdrawing a deputed officer
without notice, if necessary.
d) An officer will have the option to request for
return to his parent service if he feels that his
service career is adversely affected by continued
deputation.

3. Pay & allowances

a) The deputationist will be entitled to pay of rank,
Command/Staff/Charge Pay, Instructional Pay,
Qualification Pay, Flying Submarine Pay/Special
Service/Group Pay/Technical Pay/Disturbance Pay,
Kit Allowance and Non-Practicing Allowance
drawn by them in the Military Service
immediately before their secondment in addition
to 20% of pay of the rank as Special
Compensatory Allowance.
b) Entertainment allowance
Entertainment Allowance may be allowed
according to the equivalence of rank formula/ at
the rate admissible on the civil side.
c) Senior Post Allowance
 This allowance will not be admissible in addition
to Command/Staff/Charge/Instructional Pay etc.

4. Pension including Disability/Family Pension

a) Pension including disability/family pension will be
granted to officers under relevant Military
Pension Rules. They will count the period of
service with the borrowing
ministries/departments etc. as qualifying service
for pension in the Army/Navy/Air Force.
b) The claims that the officers or their families may
have in respect of the disability or death during
the period of their employment under the
borrowing ministry/department etc. or arising out
of any disability contracted in such service shall
be determined solely in accordance with the
relevant Military Pension Rules as amended from
time to time and the entire cost of any such
pension shall be borne by borrowing
ministries/departments etc. These
ministries/departments will also be liable to bear
proportionate share of any gratuities/pensions
that may be admissible to these officers in
respect of their service under military Rules. In
case of officers on deputation to a
Non-Government body, the pension contribution
for pension admissible to them under relevant
Military Pension Rules, in respect of service
rendered by them on deputation will be payable
by the borrowing agency.

5. Leave
a) The officers will continue to be governed by
Military Leave Rules.
b) Leave Account of the officers will be maintained
by the parent department in consultation with
the borrowing organizations and leave will be
granted by the appropriate authorities in
borrowing organizations under intimation to
Service HQ/ CORO/Record of Office concerned.
Leave earned in the borrowing organization will
be availed of, as far as possible before reversion
to the Service.
6. Rank
Acting/temporary rank will be retained/
relinquished as if the officers had continued in
Military Service in the appointment last held.
7. Promotion in the Service
While on secondment they will not be entitled to
acting/ temporary promotions. However,
substantive/substantive temporary promotions
will be made up to the rank held at the time they
 were seconded to civil department. This
paragraph does not apply to AMC Officers.
8. T.A./D.A./Conveyance Allowance
As Admissible under civil rules.

9. Accommodation etc.
a) Government accommodation will be provided
under civil rules and rent will be paid under those
rules.
b) Normal water/electricity charges prevalent at the
station will be paid.
c) No Service accommodation/furniture will be
provided.

10. Medical Treatment

For Medical treatment civil rules will apply. They will
not be entitled to treatment in Military Hospitals.

11. Purchase of Rations from the Service Sources and Others

Purchases from Canteen Stores Departments/Officers Shops
etc.

They will not be entitled to make the above

purchases.

12. Provision of Batman

Batman will not be provided.

13. Cost of Passage/TA for joining post in the

Military/Departments and returning therefrom
This will be borne by the borrowing
ministry/department etc.

14. Defence Services Officers Provident Fund Contribution.

The officers will continue to contribute towards DSOP
Fund.

15. Advance
The officers may be allowed House building Advance/
Motor Car Advance from the relevant Services Budget
as permissible under relevant Service Rules.

16. Discipline
The officers will continue to be governed by the
provisions of their respective Service Act/Rules/ Laws.
Day to day conduct and discipline will be governed by
the rules of the borrowing ministries/departments etc.
concerned.

16. In addition to the above, all other special concessions or

prerequisites such as free residential accommodation, use of
transport at Government expense etc. which otherwise normally
go with a particular appointment to which the officer may happen
to be seconded will also be admissible to him.

17. The above prerequisites are without prejudice to any

improvements which the borrowing department may sanction in
individual cases under special circumstances in consultation with
their financial authorities.

18. Government letters containing the above terms and

conditions will be issued in individual cases by the borrowing
ministries/deptts. etc.

19. The provision of this JSI are not applicable to:-

a) Officers serving in the Civil Armed Forces (who will

continue to be governed by their existing rules); and
b) Officers who are absorbed in the civil departments.

20. This JSI shall take effect from the 14th Dec.,1981.

21. JSI No.46/59.PAO-666/60 and Ministry of Defence letter No.

101/64/PS-3(a)/4005/D-2A dated the 5th June, 1965 may be
treated as superseded by this JSI.

No.FD.SR.II-6-57/73-Pt.II
Dated 9th March, 1986

Subject:- DEPUTATION OF SAS ACCOUNTANTS/ASSISTANT

ACCOUNTS
OFFICERS TO THE PROVINCIAL GOVERNMENTS

I am directed to enclose a copy of the Finance Division

Government of Pakistan letter No. F-3-(20)R-2/85 dated 22.10.1985
in which the Federal Government has decided to allow deputation
pay at the following rates in addition to the pay admissible to the
Audit Officers of Pakistan Audit Department while on deputation :-

i) SAS Accountants (BPS-16) at

Rs.200/-p.m.
ii) Asstt: Accounts Officers (BPS-17) at
Rs.300/-p.m.
iii) Officers in BPS-18/19 at
Rs.400/-p.m.

2. It has been decided that the revised rates of deputation pay

may be allowed to the officers of Pakistan Audit Department who
have been/will be appointed on deputation to the Punjab
Government. This order will take effect from 1.10.1985. List of
officers at present on deputation to Punjab Government is
enclosed herewith.
 No.SORII(S&GAD)8-1/80
Dated the 8th June, 1982

Subject:- SELECTION OF GOVERNMENT SERVANTS FOR

DEPUTATION
TO AUTONOMOUS BODIES AND OTHER DEPARTMENTS

I am directed to refer to this Department's letter

No.SORII(S&GAD) 2-86/63, dated 18th April, 1978, No.SORII-
(S&GAD)- 2-86/63-III dated 4th February, 1979, No.SORII (S&GAD)
8-1/80, dated 16th February, 1980 of even number dated 10th
November, 1981, on the subject, and to say that as a measure of
decentralization of authority and simplification of procedure, it has
been decided, with the approval of the Governor/M.L.A. to revise
the procedure for deputation of civil servants of grade 17 and
below to any post under an Autonomous/Semi Autonomous Body,
as follows:-

(i) Requisition for the service of a particular civil servant,

by name, shall not be made by the borrowing
organization nor should these be entertained by the
appointing authority. Instead the borrowing
organizations should throw open the deputation posts
under them to the eligible civil servants of the
concerned lending department to ensure a wider field
of selection and provide equal chance to all eligible
persons.
(ii) The borrowing organizations should constitute their
own Selection Boards/Committees on which a
representative of the lending department should be
co-opted as a member.
(iii) Recommendations of the appropriate Selection
Board/Committee of the borrowing organization should
ordinarily be honoured. The concerned lending
department may henceforth allow such selectees to
proceed on deputation on the terms and conditions of
deputation laid down in the Finance Department's
circular letter No. F.D.SR-II 6(56)/73-2785, dated 9th
February, 1974, as subsequently modified vide its letters
referred to in para 2 of this Department's letter dated
18th April, 1978.

3. Except to the extent of this modification in procedure for

selection and sanctioning the deputation of civil servants of grade
17 and below to autonomous/Semi-autonomous bodies other
provisions of the existing deputation policy will continue to apply
in all cases irrespective of the Grade of the applicant civil servant
or of the deputation post. I am also to clarify that for deputation of
officers of Grade 18 and above to equivalent and higher posts with
other Departments, Autonomous and semi-autonomous Bodies the
existing deputation policy will remain operative so as to
necessitate prior clearance by the Committee constituted vide this
Department's letter of even number dated 10th November, 1981.

No.FD.SR.II-6-3/82
Dated the 7th September,1982

Subject:- RECOVERY OF LEAVE SALARY AND PENSION

CONTRIBUTION
IN RESPECT OF PROVINCIAL GOVERNMENT EMPLOYEES ON
DEPUTATION TO FOREIGN SERVICE WITHIN PAKISTAN AS
WELL AS ABROAD.

I am directed to state that in supersession of all the existing

instructions relating to Leave, Leave Salary Contributions and
Pension Contributions in respect of Provincial Government's
Servants on deputation within Pakistan as well as abroad, it has
been decided as follows:-

1) LEAVE/LEAVE SALARY CONTRIBUTIONS

The Leave Accounts of Government Servants
proceeding on deputation within the country or abroad
shall remain closed for the period or such deputation.
No Leave Salary Contributions shall be recovered from
the Foreign Employers and the deputationists will be
granted Leave and paid Leave Salary by the Foreign
Employers. The period of service with the Foreign
Employers shall not count towards earning Leave
under the Government.

2) PENSION CONTRIBUTIONS

a) Rate of Pension Contributions.

There shall be a uniform rate of Pension

Contribution @ 33-1/3% of the mean of minimum and
maximum of the Pay Scale of the Government Servant
concerned at the time of his proceeding on deputation,
plus other emoluments reckonable for pension, which
would have been admissible to him had he not been
deputed on Foreign Service.

b) Who to pay in cases of deputation within

Pakistan.

The Foreign Employers shall be required to pay

to the Government Pension Contributions at the rate
mentioned above.
 c) Who to pay in case of deputation abroad.

Government Servant concerned himself shall

during the period of his Foreign Service pay to the
Government through the Pakistan Mission in the
borrowing country in Foreign Currency in which he
receives his salary from the Foreign Employer Pension
Contribution at the rate mentioned above. In cases
where a part of Foreign Service Pay is drawable in
Pakistan Rupees, a percentage of the monthly amount
of the Pension Contribution may be paid in Pakistan
Rupees equal to the percentage of the Foreign Service
Pay which is drawable in Pakistan Rupees. Failure to
pay Pension Contribution shall result in the period of
foreign service not being counted towards pension.

2. These orders shall take effect from 1.10.1982. Formal

amendments to the relevant rules shall be issued separately.

NO.FD.SR.II-6-57/73
Dated 24th January, 1983

Subject:- DEPUTATION POLICY

I am directed to refer to the subject noted above and to state

that with the introduction of an *amendment in Rule 2.11 of the
Civil Services Pension Rules vide Finance Department's Notification
No. FD.SR.III-4-22/80, dated 5.3.1980 (copy enclosed), this
Department's circular letter No. FD.SR.II-6-57/73, dated 22.1.1980
(copy enclosed) stands modified to the extent of inconsistency.
Accordingly, from 5.3.1980 onwards a civil servant who with the
proper concurrence of the competent authority leaves service
under the Government of Punjab and seeks absorption/
employment under an autonomous, semi-autonomous/local body
where service is pensionable is not required to resign from
government service, and the Government, if it is so requested, is
liable to share pensionary liability for the period of service
*Amendment made in Rule 2.11 of civil services Pension Rules as
applicable to the civil servants of the Government of the Punjab.
(In Rule 2.11 after clause (c), the following additional note shall be
inserted:-
"Note-- In case of a Civil Servant, who, with the proper concurrence
of the competent authority, leaves service under the Government
of Punjab and seeks absorption/ employment under an
autonomous, semi-autonomous/local body, where service is
pensionable, the Government, if it is so requested, will be liable to
share pensionary liability for the period of service rendered by
such civil servant under the Government in accordance with the
Government Rules".)
rendered by such a civil servant under the Government in
accordance with the Government rules.

No. FD.SR-II-6-13/97
Dated Lahore the 11th August, 1997

Subject: DEPUTATION POLICY

I am directed to refer to this Department’s letter No. FD. SR-

II-6-57/73-2785 dated 9.2.1974 (enclosed at page 173) amended
from time to time on the subject noted above and to say that it has
been decided to issue standard terms and conditions to be made
applicable in case of APUG/Provincial Government officers if
allowed to work on deputation against the post under Autonomous
Bodies of the Punjab which will be as follows:-

1) PAY & ALLOWANCE

Pay and Allowances as admissible in his parent

department from time to time under the Government
Rules.

2) DEPUTATION ALLOWANCE

In cases where the deputation posts carry pay scale

equivalent to those of the posts held by the
deputationists in their parent departments, deputation
allowance may be allowed @ 10% of the basic pay in
the parent departments.

In cases where deputation posts carry pay scale higher

than those of the posts held by the deputationists in
their parent departments, deputation allowance may
be allowed 20% of the basic pay in the parent
departments.

In case the officer has been allowed “moveover” to the

next higher pay scale, he shall be allowed the
deputation allowance with reference to the maximum
of the pay scale of his post in the parent department.
However, his/her ‘moveover’ pay scale shall not be
taken into account for the purpose of calculation of
deputation allowance in terms of F.Ds letter No. FD. SR-
II-5-57/73(P-II) dated 4.9.1986 (enclosed vide page
200).

@
Provided if a deputationist is APUG
officer/Federal Government employee then he
will be paid deputation allowance @ 20% of the
@ Added vide letter No. FD-SR-II-6-13/97 dated May 24, 1998.
 minimum of his substantive pay sale irrespective
of the fact whether the post against which he is
working on deputation carries the same pay
scale or the higher pay scale.

3) RESIDENTIAL ACCOMMODATION.

He is entitled to House Rent Allowance as admissible

under the Punjab Government Rules provided he is not
already residing in a Government owned
accommodation, if accommodation is provided it will
be subject to normal deduction of 5% of his pay.

* *
Provided, if a government servant, while on
deputation with an autonomous body, continues
to retain Government owned accommodation,
the Autonomous Body concerned shall be liable
to pay House Rent to the Government on behalf
of the deputationist @ 45% or 30% (whichever is
applicable of the minimum of the pay scale of
the deputationist in his parent department.

4) TRAVELLING/DAILY ALLOWANCE

i) T.A./D.A. during incumbency of deputation.

As admissible in accordance with the T.A. Rules
of the Borrowing Organization provided these are
not inferior to Government Rules.

ii) T.A./D.A. on transfer to and back to the parent

department shall be paid by the Borrowing
Organisation.

5) JOINING TIME

He will be entitled to joining time on his transfer from

the Borrowing Organization and salary for the joining
time will be paid by the Borrowing Organisation.

6) ENCASHMENT OF L.P.R.

A civil servant on deputation who is due to retire from

Government service either on completion of 26 years
qualifying service or on attaining the age of
superannuation may draw the encashment of L.P.R.
from the Borrowing Organisation, if he continues to
work during the whole period of his L.P.R./last year of
his service, without repatriation of his service.

7) LEAVE/LEAVE SALARY

** Added vide letter No. FD.SR.II/6-13/97 dated October 1, 1997.

 The leave account of the Government servant during
the period of deputation shall remain closed. No leave
salary contribution shall be recovered from the foreign
employer and the deputationist will be granted leave
and paid leave salary by the foreign employer. The
period of service with the foreign employer shall not
count towards earning leave under the Government.
Encashment of leave will not be admissible in the case
of Government servants on deputation on the basis of
rules/regulations of the autonomous
bodies/corporations.

8) DISABILITY LEAVE.

The borrowing organisation shall also be liable for

leave salary in respect of disability leave granted to
the civil servant on account of disability occurred in
and through foreign service, even though if such
disability manifest itself after the termination of foreign
service. The leave salary charges, for such leave shall
be recovered by the civil servants direct from the
borrowing organisation.

9) PENSION CONTRIBUTION.

The borrowing organisation shall be required to pay

pension contribution at the rate of 33-1/3 of the mean
of minimum and maximum of the pay scale of the
officer plus other emoluments reckonable for pension
(subject to verification of the audit) to the Government
during the deputation period.

10) MEDICAL FACILITIES.

He will be provided medical facilities in accordance

with the rules of the borrowing organisation, provided
such facilities are not inferior to those admissible to
him under the Government/parent department.

11) SUBSCRIPTION TO FUNDS.

He will continue to subscribe to G.P. Fund and such

other funds as he was subscribing to before deputation
at the rates under the relevant rules of the
Government.

12) RESIDENTIAL TELEPHONE.

 As peer policy of the Provincial Government.

13) CONVEYANCE/TRANSPORT.

The deputationist will be provided

Conveyance/Transport as admissible to Government
officers of his status/grade under the rules.

14) CONDUCT & DISCIPLINE.

He will be governed by the provisions of relevant

E&D/Conduct Rules, applicable to the service/cadre to
which he belongs.

15) CHANGE IN TERMS OF DEPUTATION.

The civil servant on deputation will continue to be

under the rule-making control of the lending
Government, in matters of pay, leave pension, G.P.
Fund, etc. The lending Government accordingly will
have a right to determine, in consultation with the
borrowing organisation, the terms which shall not be
varied by the Borrowing Organisation without
consulting the lending Government.

16) FRINGE BENEFITS.

Any fringe benefits, attached to the deputation posts

other than those specifically mentioned above will be
allowed to the officer if the same were admissible to
him in his parent department.

17) PERIOD OF DEPUTATION.

The period of deputation shall not exceed three years.

However, Government reserves the rights to
withdraw/transfer the deputationist at any time without
assigning any reason. In case, the deputationist retires
while on deputation, the period of deputation shall
stand expired on the date of his retirement.

2. The above terms and conditions will be made applicable by

all the Administrative Departments for its employees and there is
no need to refer their cases to the Finance Department for
approval. However, if an advice of the Finance Department on the
specific issue is required, Administrative Department can refer the
case with their self-contained comments on the issue.

3. Deputation Policy instructions already issued refer to above

should be treated to having been withdrawn/modified accordingly.
4. The above instructions should be brought to the notice of all
concerned for strict compliance.

No. FD.SR-II/6-3/82
Dated Lahore the 3rd April, 1998

Subject: ENCASHMENT OF UN-AVAILED PORTION OF LEAVE EARNED

BY THE DEPUTATIONIST DURING HIS DEPUTATION PERIOD

I am directed to refer to this department’s instructions

bearing No. FD.SR-11-6-57/73-2785, dated 9.2.1974 (enclosed vide
page 173), No. FD.SR-II-6-3/82 dated 7.9.1982 (enclosed vide page
194) and No. FD.SR-II-6-13/97 dated 11.8.1997 (enclosed vide
page 195) and to say that as per provisions of Deputation Policy, if
an official is deputed to work on deputation with Borrowing
Organisation/Department, his leave account in the parent
department remains closed, no leave salary contribution is to be
recovered from the Foreign Employer/ Borrowing Organisation and
the leave earned by the deputationist during the period of his
deputation is not to be credited to his leave account in the parent
department, after the expiry of his deputation period.

2. Instances have come to notice that the deputationists during

the period of their deputation do not avail leave, or the leave is not
granted in spite of the fact that they applied for leave and
subsequently they requested for the encashment of their leave/un-
availed portion of leave earned by them during their deputation
period.

3. It has now been decided that if the deputatationist applies

for grant of leave and the leave so applied is refused by the
Competent Authority in the Borrowing Organisation/Department
then the Borrowing Organisation/Department is bound to pay him
the encashment of the leave/un-availed portion of leave, earned
by him during his deputation period. For this purpose no sanction
of the Finance Department is required and he/she will be granted
encashment of leave with the approval of the Competent
Authority/Leave Sanctioning Authority in the Borrowing
Organisation/Department. All the relevant instructions on the
subject will be deemed to have been amended accordingly.

4. The above instructions may be brought to the notice of all

concerned for strict compliance.

NO.SORII(S&GAD)8-1/80
Dated Lahore Ist July, 1986
Subject:- TERMS AND CONDITIONS OF SERVICE OF
GOVERNMENT
SERVANTS ON DEPUTATION

I am directed to refer to this Department's Circular Letter No.

SORII (S&GAD)2-86/63, dated 18-4-1978 under which procedure
has been laid down for deputation of civil servants to
Autonomous/Semi-Autonomous bodies and other Departments. It
has been clearly provided that a person on deputation may be
promoted by the borrowing organization to higher post within the
organization but before taking such action the parent department
shall be informed and it shall have the right to object to such
promotion.

2. A Government servant on deputation continues to be under

the administrative control of the lending agency and is governed
by the rules of parent organization in matters of pay, leave,
pension etc. The lending department/agency accordingly has a
right to determine, in consultation with the borrowing agency, the
terms and conditions of his employment under the latter and these
terms should not be varied by the borrowing agency without
consulting the lending agency.

3. In view of the above position it is reiterated that no increase

in pay or improvement in other service prospects should be
allowed to any employee on deputation without consulting the
parent organization of the deputationist. Violation of this shall
vitiate the agreement of lending the services of the deputationist
to the borrowing agency making him liable to repatriation to the
lending department with immediate effect.

No.FD.SR.II-6(57)73 Pt.II
FINANCE DEPARTMENT
Dated the 4th September, 1986

Subject:- DEPUTATION ALLOWANCE ON MOVEOVER TO NEXT

HIGHER PAY SCALE

I am directed to state that a question has been raised as to

whether deputation allowance should be allowed on the pay in the
"moved over" scale or not.

2. It has been decided that a deputationist who has been

allowed to move over to the next higher pay scale (on having
reached the ceiling of his pay scale) shall be allowed deputation
allowance with reference to the maximum of the pay scale of his
post in the parent department before he "moves over". The pay in
the "moved over" pay scale shall not be taken into account for the
purposes of calculation of deputation allowance.
 NO.SORII(S&GAD)/5-5/70
Dated the 5th April, 1976

Subject:- POLICY REGARDING EMPLOYMENT OF GOVERNMENT

SERVANTS IN FOREIGN COUNTRIES

Please refer to instructions regarding employment of

Government servants in foreign countries contained in this
Department's letter No. SORII(S&GAD) 5-5/70, dated 9th
November, 1974 subsequently modified -- vide SGA&I Depart-
ment's circular letter No.C-III-L/76, dated the 10th February, 1976.
A copy each of these instructions is enclosed as Annexure 'A' and
'B'.

2. Under modified instructions dated 10th February, 1976

(Annex B) all Administrative Departments were required to obtain
clearance certificates in the prescribed pro forma before allowing
any Government servant to proceed abroad for any purpose,
except on leave ex-Pakistan duly sanctioned by the competent
authority.

3. The position has been reviewed further and it has been

decided that in cases of deputation of Government servants
abroad for employment the following procedure should hence forth
be followed:--

(i) The application of the Government servant should

not be forwarded to the prospective employer by
the Administrative Department without prior
approval of the Services Selection Board constituted
as below:-

(a) A.C.S. SGA&ID Chairman

(b) Secretary LG&SW Member
(c) Secretary Education Member
(d) Secretary Health Member
(e) Addl. Secretary(Central)SGA&ID Member
(f) Deputy Secretary(O&M)SGA&ID
Secretary

(ii) The Services Selection Board shall consider

deputation proposals keeping in view the following
main points:-

(a) Whether the proposed employment is prejudi-

cial to national interests.

(b) Whether it would be possible for the Adminis-

trative Department to spare the services of the
 official concerned without prejudice to the work
of the Department.

(iii) In case where target date for receipt of application is

given an advance copy may be forwarded to the
employer concerned but this will be subject to the
approval of the Services Selection Board mentioned
above.

(iv) The approval of the Board should be obtained by

Administrative Department by furnishing particulars
about the Government servant concerned in the pro
forma enclosed as Annexure "C" this pro forma
should be submitted to the Deputy Secretary (O&M)
SGA&ID.

(v) After the proposed deputation is approved by the

Services Selection Board, a copy of application of
the Government servant concerned together with his
bio-data should be endorsed to the Bureau of
Emigration and Overseas Employment, 76-Strachen
Road, Karachi for information.

(vi) The Bureau of Emigration should also be informed

by Administrative Department if the candidate is
finally cleared for employment abroad.

(vii) Advice should be sent by the Administrative

Department to the Director of Immigration and
Passports and the State Bank of Pakistan for the
issuance of Passports and passage permission on `P'
form respectively after the deputation terms are
sanctioned in accordance with these instructions.

(viii) The clearance certificate should be obtained in the

usual manner from the Central Wing of SGA&I
Department in the prescribed pro forma with which a
copy of the approval accorded by the Services
Selection Board should be attached.

(ix) In case the proposal regarding deputation of a

Government servant is not approved by the Services
Selection Board the prospective employer should be
informed of the inability to spare the services of the
person concerned if advanced copy of application
has been sent to him.

(x) In case of approval of the deputation proposal by the

Services Selection Board, the Administrative
Department should, after obtaining clearance
certificate from the Central Wing proceed to
complete formalities and sanction deputation terms
 as laid down in sub-paras (i) to (x) of para 2 of this
Department's circular letter No.SRII(S&GAD)5-5/70,
dated 9th November, 1974. (Annex-'A').

4. Unless there are special instructions in respect of any

specific category of Government servants, individual cases for
settlement of terms and conditions of such Government servants
need not be referred to the S.G.A.& I. Department and Finance
Department as indicated in Annexure "A".
 ANNEXURE "A"

NO.SORIII(S&GAD)5-5/70
Dated the 9th November,
1974

Subject:- POLICY REGARDING EMPLOYMENT OF GOVT. SERVANTS

IN FOREIGN COUNTRIES

I am directed to say that instructions were issued from time

to time through circular letters noted in the * margin with regard to
employment of Government servants in foreign countries. The
matter has since been reconsidered and it has been decided in
supersession of the said Circulars that job opportunities available
to Pakistan nationals in Government or private service abroad
should be welcomed and applications of Government employees
technical or non-technical for service in foreign countries should
be freely forwarded to the prospective employers by the
Administrative Departments concerned direct (even if it may cause
some inconvenience to the Departments), provided specific
vacancies exist in foreign countries, irrespective of whether or not
they are advertised in Pakistan or notified to the Government of
Pakistan. A copy of the application of the Government servant
concerned together with his bio-data should be endorsed to the
Bureau of Emigration, Block No. 19, Frere Road, Karachi, for
information and record. The Bureau should also be informed in the
event of selection of the candidate by the foreign employer.
Similar advice should also be sent by the Administrative
Departments to the Director of Immigration and Passports and the
State Bank of Pakistan for the issuance of Passports and passage
permission on "P" Form respectively on the authority of the release
order of the Government servant by the Head of the Department.
The normal channel of submission of such applications should not,
however, be ignored and it should be impressed upon all
Government servants under your administrative control that they
should not approach foreign employers direct. The proper way for
seeking foreign employment is to route the applications through
proper channel or if formal application is not needed, at least to
obtain permission of the competent authority.

2. On their Selection by the foreign employers they should be

immediately relieved to enable them to join their new assignments
in time on the following terms and conditions, as decided in
consultation with the Finance Department.

*No.1 SOR II (S&GAD)5-5/70 dated 19-8-1970.

No.2 SOR I (S&GAD)5-5/70 dated 11-10-1970.
No.3 SORIII (S&GAD)5-5/70 dated 21-12-71.
No.4 SOR II (S&GAD)5-5/70 dated 1-7-1972.
No.5 SOR II (S&GAD)5-5/70 dated 31-10-1973.
 (i) Before a Government servant is allowed to proceed
abroad he should be made to execute a surety bond
that he will come back to the country on expiry of
the period of deputation and will not acquire the
domicile or nationality of the foreign country, nor will
he send in his resignation.

*
(ii) The period of deputation will be rigidly fixed at a
maximum of 5 years and no extension will be
allowed under any circumstances. However, if the
deputation is initially sanctioned for a lesser period
extension may be granted up to a total period of 5
years.

(iii) The period of foreign service will commence from

the date of release from the department and will
terminate on the date of resumption of duty by the
Government servant.

(iv) The Government servant concerned shall, during the

period of his foreign service, pay to the Government
through the Pakistan Mission in the borrowing
country, in foreign currency, in which he receives his
salary from the foreign employer, pension
contribution in accordance with the relevant rules
and at the rates prescribed from time to time by
Government. Till such time as the rates of pension
contribution are ascertained and intimated by the
Audit office concerned he shall provisionally pay
pension contribution in foreign currency on the basis
of the length of his service at the rates given in
Annexure "B" to rule 10.8 of the C.S.R. (Pb.) Vol.1,
Part I. In cases of deputation to foreign service
outside Pakistan in which a part of the foreign
service pay is draw-able in Pakistan rupees, a
percentage of the monthly amount of the pension
contribution as well as of the Provident Fund
subscription, may be paid in Pakistan rupees, such
percentage being equal to the percentage of the
foreign service pay which is draw-able in Pakistani
rupees failure to pay the pension contribution in
time would result in the period of foreign service not
being counted towards pension.

(v) During the period of foreign service the Government

servant concerned will continue to subscribe to the
G.P. Fund and Benevolent Fund, Group Insurance or
any other Government Fund of the same nature
according to the rules and orders regulating
subscription to that Fund. The amount of
*May be read with letter No.SOR.IV(S&GAD)15-7/84, dated 14th
July, 1988 at page 225.
 subscription will be payable in foreign exchange
subject to the provisions of Item (iv) above in
respect of G.P. Fund and the Government servant
shall remit the necessary amount in foreign
exchange every month to a Scheduled Bank in
Pakistan which shall pay to the Accounts Officer the
rupee equivalent thereof at the official rate of
exchange on the basis of the pay which would have
been admissible to him in Government service but
for his transfer to foreign service.

(vi) During the period of foreign service, he shall not be

entitled to any medical facility in respect of self and
family members at the expense of the Government,
but will be entitled to receive it as allowed by the
foreign employer.

*
(vii) The lien of confirmed Government servant will be
kept on his post in the parent department. He will be
given substantive or officiating promotion as the
authority competent to order promotion may decide
in accordance with rule 10.5 of C.S.R. (Pb.) Vol. I, Part
I.

(viii) Passage from the station of posting to the foreign

country and back will be met by the Government
servant.

(ix) No part of leave earned during foreign service will be

credited to his leave account nor will any liability in
respect of such leave devolve on the Provincial
Government and, as such, no contribution for leave
salary will be required from the official while in
foreign service. He will not be entitled to receive any
leave salary from the Government in respect of
disability arising in and through foreign service, he
shall also not be entitled to receive any leave salary
from the Government in respect of disability leave
on accounts of any disability arising in or through
foreign service even though this disability might
manifest itself after the termination of foreign
service.

(x) If during the period of his deputation, the

Government servant concerned becomes entitled to
any additional benefit, or is appointed to any post
involving alteration in his emoluments, he will
intimate the particulars of such appointment to the
Government. Any modifications of the terms

*May be read with letter No. SOR.IV (S&GAD)15-7/84, dated 14 th

July, 1988 at page 225.
 involving additional liabilities on the Government
will require their prior approval.

Note:-(I) These instructions will apply also to temporary

Government servants and Administrative Depart-
ments may in their discretion, give an assurance to a
temporary Government official that he will be taken
back on his original post if it has not been abolished
in the meantime and his junior is still in service on
his return from deputation abroad. The temporary
Government servant concerned may also be
considered for promotion in absentia while on
deputation abroad.

Note:-(II) Notwithstanding the policy explained above, no

Government servant shall apply directly, or send any
advance copy of his application for any post in any
International Organization of which Pakistan is a
Member, nor shall he make any attempt to secure a
requisition for his services by name for any post
under the above Organization.

3. Individual cases for settlement of terms and conditions of

such Government servants need not be referred to the Services
and General Administration Department or the Finance
Department.

4. This Circular does not supersede the order which the

Government may have issued in this behalf in respect of any
specific category of Government servants.

ANNEXURE "B"
NO.CIII-L-1/76
Dated the 10th February,
1976

Subject:- PROCEDURE REGARDING ISSUANCE OF CLEARANCE

CERTIFICATE FOR PROCEEDING ABROAD.

In continuation of Services General Administration and

Information Department's circular endorsement NO.CIII-L-13/74,
dated 4th October, 1975, I am directed to say that the position
regarding issuance of Clearance Certificates by the Services,
General Administration and Information Department has been
recently reviewed as explained in subsequent paragraphs.

2. No Objection Certificates are not now needed under the

Emigration Ordinance, 1976 which has since been withdrawn by
the Federal Government but the Clearance Certificates from SGA&I
Department in the form attached (Annexure-I) will still be
necessary in the cases of all Provincial Government Servants and
employees of Local Bodies/Autonomous and Semi-Autonomous
Organizations under the Punjab proceeding abroad for any purpose
except on leave ex-Pakistan, duly sanctioned by Competent
Authority.

3. Files should not be sent to this Department for issuance of

Clearance Certificates in future. The pro forma attached as
Annexure-2 should be filled up as per instructions contained
therein and sent to SGA&I Department after authentication by the
Administrative Secretary concerned. This may kindly be brought to
the notice of all concerned for information and strict compliance.

ANNEXURE "C"

PRO FORMA FORWARDING APPLICATIONS FOR

EMPLOYMENT IN FOREIGN COUNTRIES

1. Name of applicant with academic qualifications and

designation.

2. Name of Department/Organization where serving.

3. Age of applicant.

4. Length of service.

5. Post applied for and name of the country where

going on deputation.

6. Target date for receipt of application, if any,

fixed by Foreign Employer.

7. Total number of posts of the category of posts held

by the applicant in his cadre.

8. Qualification and experience required for the posts.

9. Number of such posts lying vacant.

For 1 year For 2 years For 3 years

10. Whether applicant can be readily replaced by some one

possessing equivalent qualifications and experience.

11. Whether the applicant is prepared to execute a Bond to

return to Pakistan after the expiry of deputation period and
not to tender resignation while abroad.
Certified that the above information has been checked and
verified.

Administrative
Secretary

To

The Secretary Services Selection Board/

Deputy Secretary (O&M, SGA&ID).

U.O. No. Dated.

NO.SORIII(S&GAD)5-5/70-Vol.II(Prov)
Dated the 31st December, 1977.

Subject:- EXTENSION OF TENURE OF OFFICERS HOLDING POSTS/

ASSIGNMENTS IN VARIOUS INTERNATIONAL AGENCIES.

I am, directed to refer to this Department's Edst. No.

SORII(S&GAD)5-5/70, dated the 27th February, 1975 on the subject
noted above. A copy of Government of Pakistan, Cabinet
Secretariat (Establishment Division's) Office Memorandum No.
1/8/74-T-IV, dated 7th December, 1977 is forwarded herewith for
your information.

2. No request for extension beyond 5 years in tenure of duty of

officials on deputation to International Organizations or foreign
Governments should henceforth be entertained.

Copy of Office Memorandum No.1/8/74.T.IV, dated 7th

December, 1977 from Joint Secretary (A), Government of Pakistan,
Cabinet Secretariat, Establishment Division to all
Ministries/Divisions, copy also endorsed to Chief Secretary to
Government of the Punjab, Lahore, regarding extension of tenure
of officers holding posts/ assignments in various International
Agencies.

The undersigned is directed to refer to this Division Office

Memorandum of even number dated 24th September and 3rd
December, 1974, on the above subject, and to say that the
existing Government Policy limits the tenure of officers serving in
International Organizations on deputation up to a maximum period
of 5 years. In spite of existing instructions some
Ministries/Divisions /Provincial Governments are still sending
requests for extensions on assignments abroad beyond 5 years
limit. It has been decided that no extension beyond 5 years in the
tenure of duty of officials on deputation to International
Organizations or foreign Governments will at all be entertained.
Ministries/Divisions are, therefore, advised not to send such
proposals in future.

NO.SORII(S&GAD)5-5/70
Dated the 16th May, 1978

Sub: POLICY REGARDING EMPLOYMENT OF GOVT SERVANTS IN

FOREIGN COUNTRIES

I am directed to refer to this Department's Circular Letter of

even number dated 5th April, 1976 and to say that on the
recommendations of the Services Selection Board the Government
has taken the following fresh policy decisions on the subject which
may kindly be followed in future.

(i) In order to provide opportunity of deputation abroad

to experienced employees applications of only such
persons should be referred to the Services Selection
Board who have rendered at least five years
Government Service. This is necessary to enable the
outgoing Civil servants to pick up sufficient
experience and knowledge in the respective field.

(ii) The Departmental Heads while forwarding applica-

tions should ensure that column 12 of the application
form (Annexure `C') indicates the number of posts in
the line held by the applicant and not the total
number of posts in the cadre.

(iii) Administrative Departments should ensure that

Government Servants do not send their applications
directly to the foreign recruiting agencies. The
applications may be forwarded by the appointing
authorities only if time for submission is very short
and copies along with the requisite pro forma should
be sent to the Services, General Administration and
Information Department. The Board will not consider
cases in which applications were previously forwarded
by the candidates directly to the prospective
employer. The Heads of Departments while endorsing
the application should make a clear statement to the
effect whether the applicant had applied through
proper channel or direct to the prospective employer.

No.SOR-II(S&GAD)5-5/70
 Dated the 8th August, 1978.

Subject: PROCEDURE REGARDING EMPLOYMENT ABROAD OF

GOVERNMENT SERVANTS IN PRIVATE FIRMS/
ORGANIZATIONS

I am directed to refer to this Department's C.L. of even

number dated 24th October, 1977, on the subject noted above and
to say that in partial modification of paragraph 4 of Establishment
Division Memo. No.12.366-TIV, dated 6th October, 1977 (forming
enclosure thereto) it has been decided that Government servants
who have before this date secured employment with private
bodies in foreign countries on contract without prior approval of
Government, may be allowed to remain abroad till termination of
their contract period provided that their total period of foreign
employment does not exceed 5 years. Such Government servants
should submit copies of their contract duly authenticated, through
the Pakistan Missions concerned to their Administrative
Departments so that their lien may be maintained and the
condition of their return by the 30th June, 1978, is waived.

2. The Administrative Departments are requested to immedi-

ately review the cases of all those Government servants under
their administrative control who have been continuous ly absent
from their duty owing to their employment with organizations
outside Pakistan, either on their own or on foreign service terms,
and take steps, to ensure that those who have completed 5 years
period return immediately to their duty in Pakistan.

3. In cases where their absence in excess of 5 years is not

already covered by proper Government sanction or where they are
bound by some terms of contract to serve beyond 5 years
(Contract should be produced by them) the Departments
concerned should take immediate action to obtain Government's
sanction (Services Selection Board in the SGA&ID) to cover the
period exceeding 5 years. Once a Government servant who has
completed 5 years period of deputation abroad, is asked to return
to his job by a target date and he does not do so (the Government
in the Administrative Departments), if it so deems fit, and if the
circumstances so warrant, should proceed against him under the
Punjab Civil Servants (Efficiency and Discipline) Rules, 1975 on the
plea of misconduct and willful absence from duty. In cases where it
may not be reasonably practicable to give the officials concerned
an opportunity of showing cause per rule 9 (b) of the Punjab Civil
Servants (Efficiency and Discipline) Rules, 1975, action against the
defaulters should be taken without adhering to the principle of
show cause but reasons for not providing such opportunity must
be given by the Department.

4. In future, Government servants shall not be allowed to seek

employment with private bodies outside Pakistan on their own.
They should apply only for posts advertised in the country through
the Bureau of Emigration and Overseas Employment and the
maximum period for which they may remain abroad shall not
exceed 5 years. Any government servant who has secured
employment abroad otherwise than in accordance with the above
instructions shall have to resign from Government service before
taking up such employment.

NO.SOR II(S&GAD)5-5/70
Dated 13th September, 1978

Sub: POLICY REGARDING EMPLOYMENT OF GOVT. SERVANTS IN

FOREIGN COUNTRIES

Please refer to the instructions issued, vide this

Department's circular letter No. SORII (S&GAD)5-5/70, dated 5.4.76
on the subject noted above.

2. The existing procedure for processing of applications of

Government servants seeking employment abroad on deputation
has been reviewed by the Services Selection Board in its meeting
held on 9.8.78 and on the recommendations of the Board the
Government has taken the following decisions:

a) The channel for submission of applications for

employment abroad should be left to the convenience
and requirements of Department.

b) The present dual processing of applications for

employment abroad by the Services Selection Board
and then by the Services Wing of the Services, General
Administration and Information Department is
unnecessary. Processing of applications for
employment abroad should be centralized in the
Services Selection Board and only one clearance
certificate may be issued by the Board in each case.
The applications should, henceforth be referred by the
Departments to the Services Selection Board after
obtaining the D.I.B. clearance and completion of
formalities required for clearance certificate previously
issued by the Services Wing.

c) It is requested that in future action may kindly be taken

in accordance with the above decisions.

NO. SORII(S&GAD)5-5/70
Dated the 7th October, 1978.

Sub: POLICY REGARDING EMPLOYMENT OF GOVT. SERVANTS

 IN FOREIGN COUNTRIES

Please refer to this Department's Circular letter

No.SORII(S&GAD)5-5/70, dated 5th April, 1976 on the subject
noted above.

2. Vide para 3(i) of the Circular letter referred to above the

Services Selection Board was constituted as under :-

(a) Additional Chief Secretary, SGA&ID Chairman

(b) Secretary, LG&SW. Member
(c) Secretary Education. Member
(d) Secretary Health. Member
(e) Addl. Secretary (Central) SGA&ID
(now Secretary (Services) SGA&ID). Member
(f) Deputy Secretary (O&M) SGA&ID.
Secretary

However, some difficulty has been experienced by the Board

in scrutinizing applications of Government servants for
employment abroad where Departmental Heads are not
represented on it. It has, therefore, been decided that henceforth
the Administrative Secretaries concerned will represent their
departments on the Board as co-opted members as and when
applications of their employees are considered by the Board.

NO.SOR-II(S&GAD) 5-5-/70
Dated the 16th January, 1979.

Subject: EMPLOYMENT ABROAD OF GOVERNMENT SERVANTS ON

DEPUTATION

I am directed to say that as laid down in para 2(ii) of this

Department's Circular letter of even number dated 9th November,
1974, (which also formed Annexure 'A' to the subsequent Circular
Letter of even number dated 5th April, 1976) on the subject noted
above, the maximum period of deputation of a Government
servant for employment abroad has been rigidly fixed at five years
and no extension beyond this period is to be allowed under any
circumstances. According to another Circular Letter
No.SOR-II(S&GAD) 5-5/70-VOl-II(Prov), dated 31st December, 1977,
no request for extension beyond five years in tenure of duty of offi -
cials on deputation to International Organizations or Foreign
Governments are to be entertained. Under Establishment
Division's instructions circulated with this Department's Endst. of
even number dated 27th February, 1975. Government servants
who had completed five years abroad and had not completed 25
years of service were to be asked to return to Pakistan.
Government servants who had completed 25 years of service
qualifying for pension could, however, opt for retirement from
service in Pakistan if they wished to continue in International
Agencies beyond the prescribed tenure of five years. Vide
paragraph 2 of this Department's Circular Letter of even number
dated 8th August, 1978, all Administrative Departments have been
requested to review the cases of those Government servants under
their administrative control who have been continuously absent
from their duty owing to their employment with private
organization outside Pakistan either on their own or on foreign
service terms, and take steps to ensure that those who have
completed five years period return immediately to their duty in
Pakistan.

2. The Governor/Martial Law Administrator has since been

please to direct that:

i. In future no request for extension in the term of

deputation with the foreign employer shall be
entertained; and

ii. Provincial Government's employees on deputation with

various borrowing agencies should return to the parent
cadre/department immediately on expiry of their
normal term of deputation. In case they want to
continue with the borrowing agencies/authorities they
should be asked to make a choice between Govt.
employment and service under the foreign employer
abroad.

3. I am directed to request you to kindly ensure that the above

instructions are strictly complied with by all concerned.

Copy of O.M.No. 1/23/78 T.IV. dated Ist October, 1980 from Deputy
Secretary Cabinet Secretariat, Establishment Division, Government
of Pakistan, Islamabad to all Ministries/- Divisions and Provincial
Government endorsed to all Departments of Provincial
Government vide No. SORII (S&GAD)5-5-70, dated 21.6.81.

Subject:- PROCEDURE REGARDING EMPLOYMENT ABROAD OF

GOVERNMENT SERVANT IN PRIVATE FIRMS/ORGANIZATIONS

The undersigned is directed to refer to this Division

O.M.1/23/66. T.IV. dated 24th June, 1978 on the subject noted
above and to convey the following decision taken in the Special
Selection Board meeting held on 17th September, 1980 for
information and compliance.

2. The Government servants on their shall not be allowed to

seek employment with private bodies outside Pakistan either own
or through the Bureau of Emigration and Overseas Employment or
Overseas Employment Corporation. They should apply only
against posts under the Foreign Government advertised in the
country through the Bureau of Emigration and Overseas
Employment or Overseas Employment Corporation. Their cases,
will be considered by the Special Selection Board and the
maximum period for which they may remain abroad shall not
exceed 5 years. If this condition is not complied with the
Government servant concerned shall have to resign from
Government service.

3. It is requested that strict compliance of the foregoing

instructions may please be ensured. Any instructions issued by the
Ministry/Division or the Provincial Government which are not in
conformity with the above decisions should please be treated as
cancelled. Proposals which do not conform the revised procedure
stated above will be returned to the sponsoring Ministries/
Divisions un-approved.

NO.SORII(S&GAD)5-5/70
Dated 9th December,
1981

Subject: POLICY REGARDING EMPLOYMENT OF GOVT SERVANTS

IN FOREIGN COUNTRIES

I am directed to refer to this Departments circular letter of

even number dated 7th October, 1978, on the subject noted above
and to state that due to conversion of the post of Secretary
(Services) SGA&ID into that of Additional Secretary (Services)
SGA&ID the Services Selection Board is reconstituted as under:-

1. Additional Chief Secretary SGA&ID. Chairman

2. Secretary, LG & Rural Development.
Member
3. Secretary Education. Member
4. Secretary Health. Member
5. Additional Secretary/(Services) SGA&ID. Member
6. Secretary of the concerned Department. Member
7. Deputy Secretary (O&M) SGA&ID.
Secretary

2. It has been noticed that some confusion regarding clearance

of cases for employment abroad exists as to whether these have to
be referred to the Services Selection Board in the SGA&ID or to the
Special Selection Board in P&D Department. It is clarified that
Government servants going abroad as Advisers or Consultants or
for higher studies are to be cleared by the P&D Board as required
under the Rules of Business, 1974 whereas the cases of those who
want to take up jobs in foreign countries are to be cleared by the
Services Selection Board in SGA&ID.

NO.SORII(S&GAD)5-5-70
Dated 27th February, 1982

Subject:- PROCEDURE REGARDING EMPLOYMENT ABROAD OF

GOVERNMENT SERVANTS IN PRIVATE FIRMS/ORGANIZATIONS

Please refer to the instructions regulating the procedure for

processing the cases of officers seeking employment abroad,
issued vide this Department circular letter of even number dated
8th August, 1978 and endorsement of even number dated 21st
June, 1981. A copy of D.O. letter No. 1/23/60-T-IV, dated 31st
December, 1981 from Secretary to Government of Pakistan
Cabinet Secretariat (Establishment Division), Rawalpindi, is *
enclosed for information and immediate necessary action.
Accordingly you are requested to ensure that:-

(i) Government servants are not allowed to seek

employment with private bodies outside Pakistan
either on their own or through the Bureau to
Emigration and Overseas Employment.

(ii) Applications of Government servants are entertained/

forwarded only against posts under the foreign
Government's advertisement in the country through
the Bureau of Emigration and Overseas Employment
or Overseas Corporation.

(iii) The maximum period for which Government servants

remain abroad with the approval of the Services
Selection Board does not exceed five years; if this
condition is not complied with, the Govt. servants
concerned shall have to resign from Government
service.

(iv) Officers who have already completed five years of

normal deputation should be given a notice to return
to Pakistan by 31st March, 1982 failing which
disciplinary action should be initiated against them
under the Efficiency and Discipline Rules. Those who
do not wish to return may be given the option to
resign from service.

(v) Officers who have already spent four out of five years
of deputation of duly approved by the Services
*See page 223.
 Selection board or will complete such deputation in
1982 should be warned now to return back on
completion of the sanctioned deputation.

(vi) Proposals for extension in deputation, if any in

individual cases, within the limit of 5 years, should be
sent to Services Selection Board within three months
of the expiry of the existing term.

Officers staying abroad without authorized deputation

extension should be proceeded against under the E&D
Rules.

2. Necessary action may please be taken immediately as per

instructions outlined, and the particulars of the Government
servants falling in the category mentioned above should be
forwarded to the Services Selection Board.

D.O.NO.1/23/80-T-IV
CABINET SECRETARIAT
(Establishment Division)
Government of the
Pakistan
The 31st December, 1981

Please refer to this Division O.M.No. 1/23/80-T-IV, dated 8th

August, 1981 in which it was decided that maximum period of
deputation of Government Servants to International Organizations/
Foreign Government would be for a period of 5 years. It is
reiterated that extensions in this period shall not be given.

2. Experience has shown that officers ask for extensions on

various pretexts. In this connection it is desirable that officers who
have already spent four years are warned in good time. Therefore
officers under your administrative control who will complete five
years in 1982 of normal deputation should be asked to report back
on completion of their deputation and those who have already
completed five years should be given a notice to return to Pakistan
by 31st March, 1982 failing which disciplinary action should be
initiated against them under the Efficiency and Discipline Rules.
Those who do not wish to return may be given the option to resign
from service.

3. You are requested to ensure that the above instructions are

enforced strictly and the officers under administrative control of
your Ministry return to Pakistan after completing five years of their
deputation abroad.
 No.FD.SR.II-6-57/73-P.II
Dated the 6th Feb., 1983.

Subject:- DETERMINATION OF TERMS AND CONDITIONS OF CIVIL

SERVANTS DEPUTED TO FOREIGN SERVICE

I am directed to refer to the correspondence resting with

your letter No.SOSR-III(FD)-1-123/73, dated 16.1.1983, on the
subject noted above and to clarify that according to the existing
deputation policy of the Punjab Government, a Government
Servant while on deputation to an Autonomous/ Local Body or
another Government is entitled to pay and allowances as
admissible to him in his parent Department from time to time plus
deputation allowance @ 10% of basic pay if appointed against an
equivalent post and @ 20% of basic pay if appointed against a
higher post. In the second case the total of pay and deputation
allowance should not exceed the maximum of the pay scale of the
deputation post or the maximum of the pay scale of the next
higher grade/ post in the Government servant's ordinary line of
service under the Government, whichever is lower. However if any
special pay is attached permanently to the deputation post as part
of the pay scale of that post the deputationist may be allowed
either such special pay or deputation allowance whichever be
more beneficial to him. As for the special pay which may have
been permanently attached to the post of a deputationist in his
parent Department, this can be allowed to him while on deputation
in addition to the pay, special pay or deputation allowance
mentioned earlier to the pay, special pay or deputation allowance
mentioned earlier subject to the condition that such special pay
forms part of the pay scale of the post of the person concerned in
his parent Department and is not only attached to the post.

NO.FD.SR.I-13-1/81
Dated the 16th March, 1988

Sub: TERMS OF RECIPIENTS OF FOREIGN SCHOLARSHIP

ADVERTISED BY THE DONOR AGENCIES.

I am directed to refer to the subject noted above and to state

that at present deputation terms are allowed by the Provincial
Government to :-

a) officers who are selected by the Federal Government

under the Central Overseas Scholarship; and

b) officers who proceed on a training programme under

any Technical Assistant Programme and have been
cleared by the Provincial Special Services Board/
Departmental Committee/Chief Secretary.
 In case, however, where the scholarships are advertised by
the agencies and the applications of the candidates are duly
processed and routed through the concerned departments, the
deputation terms are not allowed. The issue has been examined
and it has been decided that Government servants getting foreign
scholarships through advertised programmes may be allowed
deputation terms subject to the following conditions being fulfilled
and certified by the Administrative Department :-

i) that the application for selection is routed through

proper channel i.e. the Administrative Department;
ii) that the facility directly relates to the discipline of his
professional field;
iii) that the selectee is not being processed against under
E&D Rules etc;
iv) that the selectee is not an ad hoc employee nor
employed on contract;
v) that the facility does not involve 'employment' of any
kind.

No.SOR.IV(S&GAD)15-7/84,
Dated the 14th July, 1988.

Subject: POLICY REGARDING EMPLOYMENT ABROAD OF

GOVERNMENT SERVANTS ON DEPUTATION

I am directed to refer to this Department's circular letter

No.SOR.II (S&GAD)5-5/70, dated 09.11.1974, subsequently
modified vide this department's circular letter No.C-IIIL-1/76, dated
10.02.1976 and No.SOR.II(S&GAD)- 5-5/70, dated 5.4.1976 on the
subject noted above and to say that the Federal Government vide
its memo. No.OM.10(3)/81- CP-1, dated 25th June, 1984 and
No.1/40/83-T-IV, dated 24.3.1985 *(copy enclosed) have taken
some decisions regarding the maximum period for which a civil
servant could be sent on foreign deputation. After careful
consideration, it has now been decided that :-

a) Sub para (ii) of Para 2 of letter dated 9.11.1974

referred to above shall be substituted as under:

"The maximum period of deputation will

ordinarily be five years. Government may,
however, allow a civil servant to continue against
his assignment abroad even after the expiry of
five years on the request of the civil servant or
his employer";

*See page 226.

 b) Pending cases pertaining to the period preceding 25th
June, 1984 i.e. the date of Federal Government's policy
letter may be rejected;

c) The cases in which the period spent abroad (beyond

five years) came to an end on or after 25th June, 1984
may be considered on individual merits and placed
before the Services Selection Board;

d) For the future the policy of the Federal Government as

laid down in Establishment Division's letters of 25th
June, 1984 and 24th March, 1985 will be followed
except that the names of the officers whose stay
abroad exceeds five years will not be removed from
the existing seniority list.

e) Sub para (vii) of para 2 ibid shall be substituted as

under:-

"The lien of a confirmed Government servant will

be kept on his post in the parent Department. He
will be given substantive or officiating promotion
as the Authority Competent to order promotion
may decide in accordance with rule 10.5 of C.S.R.
(Punjab) Vol.I. Part.I. However, if his stay abroad
exceeds more than five years, he will be
considered to have foregone his right to be
considered for promotion as mentioned in the
Federal Government's memo dated 25.6.1984
and 24.3.1985. His promotion, on his return to
Pakistan, will be considered after he has earned
as confidential report on his work for one full
year. *(If approved for promotion he will regain
his original seniority. If approved for promotion
he will not regain his original seniority.)

COPY OF GOVT. OF PAKISTAN, CABINET SECRETARIAT,

ESTABLISHMENT DIVISION D.O.NO.1/40/83-T.IV, DATED
24TH MARCH, 1985.

Subject: POLICY GOVERNING CIVIL SERVANTS ON DEPUTATION

ABROAD

My Dear Secretary

*Substituted
vide circular letter No.SORIV(S&GAD) 15-7/84, dated
5th September, 1988.
 Please refer to the Establishment Division O.M.NO.10(3) /
81-CP-I, dated 25th June, 1984 regarding policy governing civil
servants on deputation abroad.

2. Till recently, government servants on deputation to

international organizations and foreign governments were required
to come back after spending five years of their deputation abroad.
This policy has been reviewed and in accordance with para 4 of the
O.M. referred to above, government servants can stay abroad
beyond 5 years under certain conditions. The relevant provision of
the policy is reproduced below:-

"Government may allow an officer to continue against his

assignment abroad even after the expiry of 5 years on the
request of the officer or his employer. However, in all such
cases, the officer's name will be removed from the existing
seniority list and placed on a separate static list with no
claim to promotion or to seniority over any junior who may
be promoted during this period. An officer's name would be
brought back on the seniority list only after he resumes duty
on return. In such cases also the officer must earn a
confidential report for one full year before he is considered
for promotion. If approved for promotion, he will not regain
his seniority. He will be assigned seniority in the higher post
only from the date he assumes its charge."

3. It is, therefore, requested that cases of government servants

who wish to stay abroad beyond five years may kindly be
processed accordingly.

COPY OF GOVT. OF PAKISTAN, CABINET SECRETARIAT, ESTABLISH-

MENT DIVISION NO.10(3)/81-CP.I, DATED 25TH JUNE, 1984.

Subject: POLICY GOVERNING CIVIL SERVANTS ON DEPUTATION

ABROAD

The undersigned is directed to state that a civil servant, if

selected for appointment in any international agency, foreign
government or private organization abroad, is permitted to go on
deputation for a period of 3 years extendable to 5 years on the
request of the deputationist or his employer. After expiry of the
approved period of deputation, the deputationist is required to
come back and resume duty in the country.

2. While on deputation abroad, a civil servant was considered

for promotion in accordance with his seniority position but actual
promotion took place after he resumed duty on return to Pakistan.
This enabled such civil servants to regain their seniority vis-a-vis
their juniors on actual promotion. Experience has shown that
despite promotion, these officers seldom return even on
completion of their approved deputation period. By the time they
return, many officers have lost their utility and experience relevant
to service needs. Promoting such officers immediately on return
may not, therefore, be in public interest.

3. It has, therefore, been decided with the approval of the

President that:-

i) Promotion of a civil servant on deputation to an

international agency, foreign government or private
organization abroad will only be considered after he
resumes duty on return to Pakistan.
ii) Such officers may be given timely intimation to return
so that they can earn at least one annual confidential
report before their cases come up for consideration in
accordance with their seniority position.
iii) If an officer returns, his case will be considered for
promotion in the normal course. If he does not return in
response to such intimation, his case will be deferred
till he returns to Pakistan on completion of 5 years and
earns a confidential report on his work for one full year
after resuming duty. If approved for promotion, he will
regain his original seniority.

4. Government may allow an officer to continue against his

assignment abroad even after the expiry of 5 years on the request
of the officer or his employer. However in all such cases the
officer's name will be removed from the existing seniority list and
placed on a separate static list with no claim to promotion or to
seniority over any junior who may be promoted during this period.
An officer's name would be brought back on the seniority list only
after he resumes duty on return. In such cases also the officer
must earn a confidential report for one full year before he is consi-
dered for promotion. If approved for promotion he will not regain
his seniority. He will be assigned seniority in the higher post only
from the date he assumes its charge.

5. All Ministries/Divisions are requested to bring the above

instructions to the notice of all civil servants already serving on
deputation abroad and those allowed to proceed on deputation in
future.

No. O&M-II/1-11/86
Dated 11th July, 1990

Subject: POLICY REGARDING EMPLOYMENT OF GOVT. SERVANTS

IN FOREIGN COUNTRIES

I am directed to refer to this department letter No. SOR.I

(S&GAD) 5-5/70, dated 9th November, 1974 and 5th April, 1976 on
the above subject and to say that in order to simplify the
procedure for employment of Government servants in the friendly
countries it has been decided to abolish the Services Selection
Board set up vide the above quoted letters.

All administrative departments may henceforth scrutinize

the requests of their employees to seek employment abroad and
to allow extension/regulation in their deputation abroad, in the
light of their own requirements.

No. PA/DS(P)1-1/96(III)
Services & General Administration Department
Dated Lahore the 17th December, 1996

Subject: EXTENSION IN DEPUTATION PERIOD –

NON-OBSERVANCE OF CRITERIA

I am directed to refer to the subject cited above and to

reiterate the deputation policy of the Government of the Punjab
enunciated in Finance Department’s letter No. FD-SR.II.6(57)-73-
2785 dated 9th February, 1974 (vide page 173) and S&GAD,
Government of the Punjab letters No. SOR.II(S&GAD) 2-86/63 dated
18.4.1978, (enclosed vide page 179) No. SOR.II (S&GAD) 2-86/63-III
dated 14.2.1979 (vide page 182) and SOR.II (S&GAD) 8-1/80 dated
10.11.1981 (vide page 187) which prescribe the terms and
conditions of deputation of Government servants under the control
of the Administrative Departments regardless of whether such
deputation is to Autonomous or Local Bodies or to another
Government or to another Department of Provincial Government.

2. It may further be stated that Governor of the Punjab has

been pleased to observe that deputation should not be used as
means for either dumping officers or for back-door entries. The
corner-stone of Deputation Policy is and should be placement of
personnel in the best public interest. This should not remain an un-
stated mystery but should be clearly spelt out and available on
record. In each case of extension, it must be clearly outlined and
established that requisite expertise, skill and background is not
available in the Provincial Government hence it is necessary to
obtain services of specialists on deputation from outside. In these
cases, while seeking extension in the period of deputation to the
Provincial Government, the concerned department must also show
the steps taken by it to develop the rare skill/expertise ascribed to
the deputationist within its own provincial cadre. It must not be
forgotten that a deputationist blocks an opening which should
otherwise be available to employees of the Provincial Government.
This must not and cannot be done except for strong reasons which
should be available for all to see.

3. Similarly, when allowing a provincial government employee

to stay away on deputation, it must be clearly established by the
Department that his staying away is in the larger public interest
and also establish that there is no material loss on balance to the
Provincial Government.

4. It may further be stated that Governor of Punjab has been

pleased to emphasize that he would like the Provincial Government
to bring the deputation to/from Punjab in line with the principles
enunciated above. He has further desired to see the information
within due date and time.

5. I am, therefore, directed to request you to kindly furnish this

Department, by 25.12.1996 positively, with the lists of all such
cases of officers/officials whose deputation/extension in deputation
beyond normal period of three years has been allowed, in
relaxation of rules and regulations.

No. E1-1-25/94(P)
SGA& I Department
Dated Lahore the 15th August, 1997

Subject: GRANT OF NO OBJECTION CERTIFICATE FOR THE

DEPUTATION
OF PUNJAB GOVERNMENT EMPLOYEES WITH FEDERAL
GOVERNMENT/PROVINCIAL GOVERNMENT

I am directed to refer to the subject noted above and to

state that it has been observed that various department’s are
allowing deputation of their employees with Federal
Government/other Provincial Governments, without obtaining
clearance from the SGA&I Department. According to provisions of
Rules of Business as laid down vide (a) & (b) of Rule 14 (1), this
matter falls within the purview of SGA&I Department. Accordingly,
Federal Government/Provincial Governments refer the cases back
to SGA&I Department for the grant of No Objection Certificate by
SGA&I Department.

2. I have, therefore, been directed to request that in future all

the cases of the deputation of Punjab Government employees with
Federal Government/other Provincial Governments may kindly be
referred to SGA&I Department for grant of No Objection Certificate
of the SGA&I Department.

No. SORI(S&GAD)-1-25/71,
Dated 8th September, 1971

OBITUARY NOTICES IN THE PUNJAB GAZETTE

I am directed to say that the question of adopting a uniform

procedure for the issue of 'obituary notifications' on the death of
government officers has been under consideration of government. The
following instructions are accordingly laid down:-

i) An obituary notification should be issued on the

death of an officer holding the rank equivalent to
Deputy Secretary or higher.

ii) The notification should be drafted and issued by the

department concerned. The draft notification should
be submitted to the Chief Secretary for approval as
soon after the event as possible, particularly in the
case of accident.

iii) In cases of other gazetted government servants in

which the circumstances of an officer's death appear
to the Head of the Attached Department and the
Administrative Secretary concerned to justify a
notice in the gazette, the case with a draft notice
should be submitted to the Chief Secretary for his
orders. Orders should also be obtained in the case of
gazetted government servants, who at the time of
their death, were serving under the Government of
Pakistan in an appointment equivalent to or superior
to that of Deputy Secretary.

iv) The obituary notification should be issued in an

extraordinary issue of the gazette, which should be
black-edged.

v) The form of notification should generally be as

follows:-

There should be three paragraph; first one

containing the announcement of the death of officer;
the second giving a brief account of his career with
suitable appreciation of the service rendered by him;
and the third, expressing condolence on behalf of
Government.

vi) The above orders apply only to the officers who die
while still on the active list. No obituary notice is
required to be issued in regard to retired officers.

viii) The fact of demise of gazetted government servant

not covered by the foregoing instructions (who dies
while still on the active list) should be notified
indicating his name, service, department where
working at the time and date of his death.

These instructions do not preclude Administrative

Secretaries from supplying, on request, to the press, information
regarding the history of services rendered by officers, who die
while on the active list and in respect of whom 'obituary notices'
are not published in the gazetted.

No. SORI (S&GAD)1-93/72,

Dated 5th December, 1972

Subject: CONSIDERATION OF CASES OF GOVERNMENT SERVANTS

WHO HAVE FILED CIVIL SUITS

I am directed to refer to this department's letter No.

SOXXX (S&GAD) 2-112/66 dated the 13th October, 1966
(reproduced on page 709 of the Establishment Manual, Volume III)
in which it was laid down that all rules and regulations, especially
those which concern the service rights should be interpreted and
applied fairly in order to dispense justice to the persons concerned
and to say that even if a civil suit or a civil petition may have been
filed by government servants in courts of law against government
for redress of their grievances, cases of such government servants
should continue to be considered and the grievances removed if
the merits of their cases so warrant. A civil suit or a civil petition
does not preclude such redress.

In this connection, I am also to invite attention to this

department's letter No. S-VIII-3-18/65 dated the 21st May, 1965, as
subsequently amended (reproduced on page 501 of the
Establishment Manual, volume II) in which the cause of litigation
by government servants against government has been traced to
injudicious administrative decisions in service matter e.g.,
promotions reversions, screening and the like. It was, therefore,
suggested that all doubtful cases of interpretation of service and
rules and matters relating to the rights and interests of members
of service should be referred to SGA&I Department who will, if it
considers necessary, also consult the Law Department. I am to
request that these instructions may always be kept in view when
taking decisions in service matters of intricate nature.

No. SORI(S&GAD) 1-72/74

Dated 28th December, 1974

Subject: LITIGATION AGAINST GOVERNMENT

I am directed to refer to this department's communication

noted in the margin and to say that it has been emphasized, time
and again that the executive functionaries of government should
be careful in passing orders to see that the orders are not without
jurisdiction or offend against the principles of natural justice,
equity and good conscience. For this purpose, the executive
functionaries have been advised to refresh their knowledge of the
relevant law every time they are to pass orders in order to be sure
that the requirements of law are complied with and also to keep
themselves abreast of the latest developments in case law.
Unfortunately, things have not improved appreciably, so far. In this
connection, I am to point out that apart from any other
departmental action that may be taken against the executive
functionaries for the defectiveness of the relevant administrative
action, the trying courts will not refrain from burdening the
persons, responsible for illegal actions with costs of litigation and
where the courts so direct, the costs of litigation will have to be
borne by the civil servant concerned from his own pocket.
I am to request that these instructions may be brought to
the notice of all concerned for information and guidance, so that
they exercise extra vigilance at the time of passing executive
orders.

No. SC-13-25/59(CSP)
Dated 25th March, 1961

Subject: LIABILITY OF GOVERNMENT SERVANTS OCCUPYING FREE

ACCOMMODATION TO PAY MUNICIPAL TAXES

There appears to be some misunderstanding regarding the

liability of government servants occupying rent-free
accommodation to pay municipal taxes. It is hereby clarified that
except where it is expressly provided otherwise, charges on
account of water supply sanitation etc., which are payable to the
municipal committee or other body, are the liability of the
government servant concerned and have to be recovered from
him. The position is the same as regards the charges in respect of
electricity consumed and municipal taxes in respect of services
rendered other than the property tax or house tax.

No. SC-18-20/59(CSP)
Dated 17th April, 1962

Subject: ASSESSMENT OF INCOME TAX ON RENT-FREE HOUSE

I am directed to say that under the existing rules relating to

the payment of income tax, all officers enjoying the privilege of
rent-free accommodation have to pay income tax on this item.
Accordingly, this privilege must be mentioned in the income tax
assessment statement submitted by the officers enjoying rent-free
accommodation.

No. SO.XII-1-151/57
 Dated 29th October, 1960

Subject: SHOW CAUSE NOTICE IN CASES WHERE GOVERNMENT

SERVANT IS DE-CONFIRMED

Government have had under consideration for some time

the question whether a government servant whom it is proposed
to de-confirm in order to rectify an administrative error, should be
allowed an opportunity to show cause against such action.

As a general rule, person duly confirmed cannot be de-

confirmed, as confirmation confers upon such a person a right to
hold the appointment in a permanent capacity, and he can be
deprived of such a right by means of de-confirmation only if
confirmation had been brought about by misrepresentation, bona
fide mistake, or breach of rules or laws regulating confirmation.
De-confirmation for one or more of these reasons does not mount
to a penalty and is to be treated as occurring in the normal course
of service, and therefore, it is not a legal necessity to serve a show
cause notice upon a person proposed to be reconfirmed in such
circumstances. Nevertheless, it is considered desirable that the
government servant concerned should be afforded such
opportunity, and the representation if any, submitted by him
should be taken into consideration before taking a final decision.

No. SOR.II(S&GAD)2-81/71
Dated the 18th August., 1971

Subject: INTIMATION OF ADDRESS OF GOVERNMENT SERVANTS TO

THE
PARENT DEPARTMENTS

I am directed to say that a case has come to the notice of

Government in which whereabouts of an officer who was away
from the country on official business were not known to his
Administrative Department. Government feel that if the
assignment of a Government servant requires him to be constantly
on tour, it may not be possible for him to keep the Administrative
Department informed of his whereabouts but if he is staying at one
station or even at different stations for long periods, he should,
intimate his address to his parent department.

I am, therefore, to request that all concerned under you

may kindly be informed accordingly and whenever a government
servant is due to proceed abroad on official assignment, he should
be required to note this again, before his departure from the
country.
 No. SOR.III-2-19/96
Dated the 14th July, 1996

Subject: ABANDONMENT OF USE OF WORD “SAHIB” WITH

DESIGNATION
OR NAMES OF PUBLIC SERVANTS

I am directed to refer to the above subject and to say that

in a recent meeting of the Provincial Assembly, the Speaker with
the consensus of the House ruled that the word “Sahib” shall not
be used with the name or designation of any Government servant
in official communications and it should be scrupulously avoided in
the material connected with the Assembly Business.

2. I am to request that the above directions may be brought to

the notice of all concerned for strict compliance.

No. SOIV(S&GAD)-I-44/64
Dated 5th Feb., 1966

Subject: PROCEDURE FOR GRANT OF ANNUAL INCREMENTS AND

GRANT OF PERMISSION TO CROSS THE EFFICIENCY BAR

I am directed to state that the question of laying down

procedure for grant of annual increments and grant of permission
to cross the efficiency bar has been considered by Government
and following decisions have been taken.

According to the rules of various integrating units, the

annual increments to Government servants are to be allowed as a
matter of course unless withheld by competent authority. It is not
necessary to issue specific sanction in each case granting
increments to Government servants before allowing to
Government servants to draw annual increments in the normal
course. All that is necessary to ensure is that:-

i) the authority competent to withhold the increment

of the Government servants has not issued orders
withholding increment before the date on which it
falls; and
ii) the drawl of increment by the Government servant is
not subject to any condition prescribed in the rules
applicable to him e.g. passing of any departmental
or language examination, etc., by him.

The annual increment of a Government servant can be

withheld as a penalty under the West Pakistan Government
Servant (E&D) Rules, 1960. Such an order, when passed, will apply
to the next increment falling due to the Government servant. In
ordering the withholding of increments, the competent authority
shall state the period for which it is withheld, and whether the
postponement shall have the effect of postponement of future
increments.

Where any bar is prescribed in a time scale, the increment

next above the bar shall not be given to Government servant
without the specific sanction of the authority empowered to
withhold increments. Thus the increment at efficiency bar is
automatically withheld unless a specified order is issued by the
competent authority removing the bar. The record of Government
servant should be properly scrutinized before permission is given
to cross the E.B. Such permission should, in no case, be granted as
matter of routine. The cases of all Government servants held up at
the efficiency bar should be reviewed annually with a view to
determine whether they are fit at that time to cross the efficiency
bar. The process of such annual review will end in a conclusion one
way or the other. In case a Government servant is found fit to cross
the efficiency bar, a specific sanction order should be issued.
Similarly, in case a government servant is found not fit to cross the
bar, a formal order to that effect may also be recorded so as to
indicate that his case has been reviewed and he was not found fit
to cross the bar. This will also enable the officer to appreciate his
position correctly.
If, however, a Government servant, who is at the efficiency
bar, is proceeded against under the West Pakistan Government
Servants ((E&D) Rules, 1960 on the grounds mentioned in Rule 3
thereof and it is decided to impose a penalty of withholding of an
increment for a specified period not exceeding three years, such
an order may be passed under the rules. On the expiry of the
specified period, the Government servant concerned will not
automatically get the increment above the efficiency bar, unless
the competent authority passes any order removing the bar on the
basis of his work and conduct. Thus it is not necessary to
undertake annual review during the period a Government servant
is stopped at an efficiency bar as a penalty, but thereafter annual
review should be undertaken in the normal course and an order of
the competent authority whether the persons should be allowed to
cross the efficiency bar should be obtained.

So far as the application of the West Pakistan Government

Servants (E&D) Rules, 1960 is concerned, withholding an
increment for failure to pass departmental examination
accordance with the terms of appointment or rules orders
pertaining to the service or post, is not a penalty within the
meaning of these rules. Similarly, stoppage at an efficiency bar in
the time scale for unfitness to cross the bar is not a penalty within
the meaning of the rules.
Extract from the Punjab Civil Servants Pay Revision Rules,
1977 (issued vide Finance Department Notification No. FD-
PC-2-1/77 dated 16.5.1977).

8. Admissibility of next higher Revised National Pay Scales --

(1) A civil servant holding post in Revised National Pay Scales No. 1
to 15 shall be allowed the next higher Revised National Pay Scale
with effect from the 1st day of December of the year in which he
completes one year of such service at the said maximum as
counts for increments under the rules, subject to the conditions
that (i) there is no adverse entry in his Annual Confidential Reports
for the last four years and (ii) he has passed such a test or
examination as the Government may prescribe from time to time.
If these conditions are not fulfilled, he shall wait at the said
maximum till he has earned in succession four Annual Confidential
Reports without any adverse entry and has passed the prescribed
test/examination; and his move-over to the next higher Revised
National Pay Scale shall take effect from the 1st day of December
of the year in which he fulfills both the conditions.

(2) (a) A civil servant who has reached the maximum of

Revised NPS No. 16 or 17 shall be brought to revised
NPS No. 17 or 18 respectively w.e.f. Ist day of
December of the year in which he completes three
years of such service at the aforementioned
maximum as count for increment under the rules
subject to the conditions that (i) there is no adverse
entry in his Annual Confidential Reports from the
year of reaching of maximum up to the year of
moving over (both years inclusive), and (ii) he has
passed such a test or examination as the
Government may prescribe from time to time. If
these conditions are not fulfilled he shall wait at the
maximum till he has earned in succession four
Annual Confidential Reports without any adverse
entry and has passed the prescribed
test/examination; and his move-over to the next
higher Revised National Pay Scale shall take effect
from the 1st day of December of the year in which
he fulfills both the conditions.

(b) A civil servant holding post in Revised National Pay

Scale No. 16 shall be allowed to move-over only to
revised National Pay Scale No. 17 and the one
holding post in Revised National Pay Scale No. 17
shall be allowed to move-over only to the Revised
National Pay Scale No. 18.

9. Fixation of pay on transfer from a lower scale to a higher

scale -- when a civil servant is allowed to draw pay in the next
higher Revised National Pay Scale under Rule 8 or of his post
having been upgraded, his pay in the higher scale shall be fixed at
a stage next above his pay in the lower scale.

Extract from Finance Department letter No. FD.PC-2-1/83

dated 26.08.1983

5. Move-over
(i) The existing provision regulating the concession of
move-over without promotion to the next higher pay
scale of employees in Revised National Pay Scale 1
(B-1) to Revised National Pay Scale 16 (B-16) shall
continue to be applicable in this scheme.

(ii) The existing concession of 'move-over' of employees

from Revised Pay Scale 16 (BS-16) to Revised Pay
Scale 17 (B-17) and Revised Pay Scale 18 (B-18)
shall be extended up to B-20 and regulated as
under:-

a) The existing conditions of the period of stay

of three years at the maximum of pay scales
B-16 and B-17 in the case of non-technical
and non-professional categories shall
continue to be applicable.
b) No move-over beyond B-18 in the case of the
categories of employees mentioned at (a)
above shall be permissible.
c) The move-over in the case of technical and
professional categories, e.g., Doctors,
Engineers, Educationists Economists,
Management Accountants, Scientists,
Archaeologists, Geologists, Meteorologists,
experts of Agriculture, Animal Husbandry and
Forestry, shall be permissible up to B-20
without the condition of stay at the maximum
for three years.
d) Move-over shall be allowed in cases where an
employee, who is otherwise considered fit for
promotion to higher post, cannot be
promoted for want of a vacancy.
e) Normal promotion procedure as, is observed
in cases of promotion through the competent
authority shall be followed in allowing move-
over to the Basic Scales 19 and 20.

Extract from Finance Department letter No. FD.PC-2-1/83

dated 2.12.1983

1. Paragraph 5: MOVE OVER

2. The technical and professional categories of Government
servants, e.g. doctors, engineers, educationists, economists,
management accountants, scientists, archaeologists, geologists,
meteorologists, experts of agriculture, animal husbandry and
forestry, etc. have been allowed to move-over up to basic pay
scale 20 without the condition of staying at the maximum for 3
years.

3. Since the move-over does not constitute actual promotion

to a higher post carrying higher basic pay scale, the incidence of
move-over should not be notified. The government servant
concerned shall be allowed to move-over to the next higher basic
pay scale with effect from 1st December of the year following the
year in which he reaches the maximum of his basic pay scale as
laid down in rule 8 (1) of the Punjab Civil Servants Pay Revision
Rules, 1977 in the case of move-over of employees in pay scales 1
to 15.

No. FD.PC-8-1/83
Dated 26th December, 1985

Subject: REVISION OF PAY SCALES- SCHEME OF BASIC PAY SCALES

&
FRINGE BENEFITS OF THE PUNJAB GOVT. EMPLOYEES
(1983)

I am directed to refer to para 5 (ii) (c) of Finance

Department's circular letter No. FD.PC-2-1/83, dated 25.8.1983, on
the subject noted above and to say that it has been decided to
include the following additional categories of
technical/professional employees who are eligible for move-over
up to BS-20 provided the employees concerned possesses the
prescribed qualifications shown against each category and also as
laid down in the recruitment rules for the posts:-

Category Prescribed qualification for

recruitment to the post
1.Chartered Accountants Chartered Accountancy

2.Electronic data processing M.Sc. Degree or M.Sc./M.B.A. with a

personnel/computer personnel diploma in computer science

3.Liberarians M.A./M.Sc. in Library Science or M.A./M.Sc.

in any subject with any library science

B. Pharmacy or M.Sc. (Pharmacology)

4.Pharmacists
M.Sc. Physiotherapy
5.Physiotherapists
M.A./M.Sc. Statistics
6.Statisticians
Master's or Engineering Degree in
7.Architects and Town Planners Architecture and Town Planning
2. These orders will take effect from 1.7.1983.

No. FD.PC-8-15/84
Dated 6th May, 1986
(Addressed to Health Department with
copies to A.G. Punjab/District Account
Officers, Punjab)

Subject: DECLARATION OF POSTS AS TECHNICAL/PROFESSIONAL

FOR THE PURPOSE OF ALLOWING MOVE-OVER

I am directed to refer to your U.O. No. SO (Admn.V)2-19/85

dated 16.9.1985 and U.O. No. LO (CDC) 3-3/85, dated 6.10.1985,
on the subject noted above and to say that the Government of the
Punjab has been pleased to declare the following posts as
technical/professional for the purpose of allowing move-over on
the basis of the qualifications laid down in the recruitment rules
and duties being performed by the incumbent of these posts:-

1. Pharmaceutical Chemist (B-18)

2. Health Physicist (B-18)
3. Govt. Public Analyst (B-18)
4. Entomologist (B-17)
5. Assistant Entomologist (B-16)

FD-PC-8-1/83 (Prov.)
Dated 28th May, 1986

Subject: EXTENSION OF THE PRINCIPLE OF MOVE-OVER TO

GOVERNMENT SERVANTS OTHER THAN THOSE
CATEGORISED AS TECHNICAL/PROFESSIONAL

I am directed to refer to the subject cited above and to

state that the question as to whether the judicial officers fall in the
category of 'professionals' has been further examined in this
department. In view of the fact that in the statutes of the Punjab
University, the subject of law has been treated as a professional
subject, and that a degree in law has been prescribed as a
qualification for initial recruitment of judicial officers, it has,
therefore, been decided that the judicial officers of the provincial
government may be treated as professional for the purpose of
move-over under para 5 (ii) (c) of this department's circular letter
No. FD.PC-2-1/83, dated the 25.8.1983, introducing the scheme of
basic pay scales.
 No. FD.PC-8-1/83 (Main)
Dated 12th August, 1986
(Addressed to the Chairman P&D
Board and copy to A.G. Punjab)

Subject: GRANT OF MOVE-OVER TO THE OFFICERS OF PLANNING

AND DEVELOPMENT DEPARTMENT

I am directed to refer to the subject noted above and to say

that the Governor of the Punjab has been pleased to declare
following posts of Planning and Development Department as
technical/professional for the purpose of allowing move-over on
the basis of the qualifications laid down in the recruitment rules
and duties being performed by the incumbents of these posts:-

i) Research Officer (BS-17)

ii) Assistant Chief (BS-18)
iii) Chief of Section (BS-19)

No. FD.PC-8-2/84
Dated 24th November, 1986

Subject: GRANT OF MOVE-OVER TO THE OFFICERS OF HEALTH AND

IRRIGATION & POWER DEPARTMENT

I am directed to refer to the subject noted above and to say

that the Governor of the Punjab has been pleased to declare the
following posts of Health and Irrigation and Power departments as
technical/professional for the purpose of allowing move-over on
the basis of the qualifications laid down in the recruitment rules
and duties being performed by the incumbents of these posts:-

Department Post

Health Bio-Chemist
Irrigation and Power Electric Inspector

No. FD.PC-8-1/83
Dated 23rd January, 1985
Subject:- REVISION OF PAY SCALES-SCHEMES OF BASIC PAY
SCALES &
FRINGE BENEFITS OF THE PUNJAB GOVT. EMPLOYEES
(1983) MOVE-OVER

I am directed to refer to para 3 of this department letter No.

FD.PC-2-1/83, dated 2.12.1983 on the subject noted above and to
state that it is incorrect to assume that move-over to higher basic
pay scales in respect of technical/professional categories is
automatic, as an impression appears in some quarters.

It is hereby clarified that move-over of technical/

professional categories referred to in para 2 of the Finance
Department's letter referred to above subject to the conditions laid
down in Rule 8 (1) of the Punjab Civil Servants Pay Revision Rules,
1977 for employees in BS-1 to BS-15 and the employees in BS-16
and above are to be allowed move-over in accordance with the
procedure laid down vide para 5 (ii) (e) of this department's
circular letter No. FD.PC-2-1/83, dated 25.8.1983.

This Department's circular letter of even number dated

20.9.1984 may kindly be treated as cancelled.

========

No. SO(S)18-91/83 (Par-I)

Dated 7th January, 1985

Subject: MOVE-OVER TO THE NEXT PAY SCALE

I am directed to say that while examining the cases of move

over from BS-18 to 19 and BS-19 to 20, a question has arisen
whether the move over will also be admissible to those
Government servants who are on deputation with other
Governments/Agencies within the country or with foreign agencies
abroad.

The matter was, therefore, referred to the Finance

Department for an advice which have explained that the concept
of move-over is merely grant of higher pay scale to the person
while working against the same post. As such, the condition of
reporting back to departments of officers on grant of higher rank
due to move-over needs not be followed. They have advised that
only the terms and conditions of the deputationists need be
revised to the extent that higher pay scale is allowed from the date
of move-over.

I am, therefore, to request that above instructions may

kindly be brought to the notice of all concerned for compliance
accordingly and the terms and conditions of deputationists revised
in due course.
 The advice of the Finance Department in respect of grant of
move-over to Government servants who are on deputation abroad
is still awaited and will be conveyed in due course.

No. SO(S)18-91/83 (Part-I)

Dated 12th February, 1985

Subject: MOVE-OVER TO THE NEXT PAY SCALE

I am directed to refer to para 4 of this department circular

letter of even number dated 7th January, 1985 on the subject
noted above and to say that the Finance Department is of the view
that the provisions of existing promotion policy in respect of
deputationist abroad, officers on training abroad and on leave shall
be followed for allowing move over. The relevant extract of the
paras from the policy letter pertaining to deputation abroad,
training abroad and leave is enclosed for information and
necessary action.

NOTIFICATION
Dated the 22nd December, 1996

No. SOR.III.2-15/87. In partial modification of paragraph 5 of this

Department’s Notification No. SOR.III.2-25/86 dated 21.9.1986, as
amended with this Department’s Notification dated 28.4.1991, all
cases of moveover from BS-18 to BS-19 (posts covered under
Schedule-IV of the Punjab Rules of Business), shall henceforth be
considered by a Promotion Committee consisting of:-

1. Secretary (Services), S&GAD

Chairman
2. Secretary (Regulation)/D.G. O&M, S&GAD.
Member
3. Addl. Secretary (Confidential) S&GAD
Member/
Secretary

EXTRACT OF CIRCULAR LETTER NO.SO (S)18-30/81 DATED

20.11.1982 ADDRESSED TO ALL ADMINISTRATIVE
SECRETARIES, HEADS OF ATTACHED DEPARTMENTS,
COMMISSIONERS OF DIVISIONS, ETC.

Subject: PROMOTION IN ABSENTIA

I am directed to state that the question as to what should

be the policy of promotion of civil servants, who either:-
 a) at the time when their cases of promotion are placed
before the appropriate selection authority;
b) having been cleared by the appropriate selection
authority, at the time when their promotion is to be
actually notified.

are not immediately available to take up the higher job in the

cadre/occupational group to which they belong, has been under
consideration of the Government. It has now been decided to
adopt the following policy in such cases:-

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

b) On deputation with a foreign i) The deputationist should be given timely

government or International organisation. intimation and asked to return to Pakistan
and earn at least one ACR before he is
considered for promotion.

ii) A deputationist who fails to return

should not be considered for promotion in
accordance with his seniority. He should
be considered only after he has returned
to Pakistan and earned one ACR.

iii) The approval already accorded in the

past to promote a deputationists will lapse
automatically if he fails to return on expiry
of the deputation period allowed by
Government.
c) On training abroad

The case of officer should be considered

on his turn, and in case he is cleared for
promotion, he should get his promotion on
return from deputation and not earlier. He
should, however, be allowed to retain his
original seniority in the higher grade.
d) On long leave

-do-

No. FD.PC-8-1/83
Dated 3rd March, 1985

Subject: MOVE-OVER OF TECHNICAL/PROFESSIONAL EMPLOYEES

FROM ONE BASIC PAY SCALE TO ANOTHER

I am directed to state that a question has been raised as to

whether academic qualifications prescribed for promotion to
higher post are also to be taken into consideration while allowing a
professional/technical employees move-over to the higher scale
under the Scheme of Basic Pay Scales.
 The issue has been examined. The concession of move-
over has been allowed as a compensation for inadequate
promotion prospects. As such, denial of move-over to a
technical/professional employee for the reason that he does not
possess any academic qualification prescribed for promotion to the
higher post would be against the spirit of rule allowing move-over.
It is, therefore, clarified that in cases where promotion to a higher
post is subject to a particular academic qualification, not
possessed by an employee holding the lower post in the line of
promotion, that condition of qualification would be ignored for the
purpose of determination of suitability for move-over to the higher
scale.

No. FD.PC-8-1/83 (Provl.)

Dated the 3rd June, 1985
(Addressed to the A.G. Punjab
with copies to District Account Officers in
Punjab)

Subject: ADMISSIBILITY OF FACILITIES TO BS-20 OFFICERS

Kindly refer to your U.O. letter No. TM.I/1-11/84-85/4994,

dated 8.4.1985, on the subject noted above.

The question as to what facilities and allowances would be

admissible to the officers who are allowed move-over to BS-20, has
been examined in this department. It has been decided after
thorough consideration that the officers who are allowed move-
over to BS-20 would be entitled only to House Rent Allowance
admissible in BS-20 and Conveyance Allowance where admissible.
They would not be entitled to senior post allowance, entertainment
allowance and the facility of residence orderly.

No. Fd.PC-8-1/83 (Provl.II)

Dated the 2nd March, 1986

Subject: REVISION OF PAY SCALES -- SCHEME OF BASIC PAY SCALES

AND FRINGE BENEFITS OF THE PUNJAB GOVERNMENT
EMPLOYEES (1983) - MOVE-OVER

I am directed to refer to this department's letter of even

number dated 25th August, 1983, on the subject noted above and
to say that in partial modification of the provision of para 5 of the
aforesaid letter, it has been decided that the concession of move-
over to the next higher pay scale shall be admissible to all civil
employees of the Punjab Government in BS-16 to 19 without
having to wait at the maximum of the pay scale for three years,
with effect from 1st December of the year in which the employee
concerned completes one year of such service at the said
maximum as counts for increments under the rules. This will be
subject to the following conditions:

i) All employees who reached the maximum of the

scale on or before 1.12.1983 are eligible to the
benefit of move-over with effect from 1.12.1984.
However, arrears would not be admissible for the
period prior to 1.12.1985 to employees other than
those technical or professional employees referred
to in the letter of 25.8.1983.

ii) Employees shall not be allowed two successive

move-over. However, if any employee who has
moved over to a particular scale is subsequently
promoted to a post carrying the same scale, he
would again become eligible for a further move-over.

iii) Move-over cases of employees who are on

deputation abroad or are posted to ex-cadre posts
abroad would be governed by the existing policy
regarding the promotion of such employees.

iv) A move-over shall not be construed to be a

promotion to the next higher basic pay scale, but the
higher pay scale will be treated to be an extension of
the existing basic pay scale of the post held by the
employee. Therefore, the incidence of move-over
shall not be notified.

v) The pay of employees who are allowed move-over

shall be fixed at the stage next above their existing
pay in the lower scale. No pre-mature increment will
be admissible.

vi) In case of a move-over to BS-20 no entertainment

allowance, senior post allowance, residence
orderly/orderly allowance or any other fringe
benefit(s) shall be admissible.

vii) Employees allowed a move-over shall not be entitled

to any change in the rental ceiling admissible to
them. The house rent allowance which is calculated
with reference to the minimum of the relevant basic
pay scale shall, however, be payable on the basis of
pay scale in which the official has moved over.
 viii) An employee should be regular member of the
service, cadre or holder of a post concerned and
should have completed five years of service for
move-over to BS-18, 12 years of service for move-
over to BS-19 and 17 years of service for move-over
to BS-20. service rendered in pay scales below BS-17
will be computed according to the existing formula.

ix) In allowing move-over the competent authority

should ensure that the confidential reports of the
concerned employees are:

a) Free from adverse remarks for the last five

years. In case an employee fails to fulfill this
condition he shall wait at the maximum of a
pay sale till he has earned in succession the
requisite number of reports without adverse
entry and his move-over shall take effect in
1st December of the year in which the last
such report is earned.

b) Average to good in the case of move-over to

scale 17 and 18.

c) Generally good in the case of move-over to

scale 19.

d) At least good or above for move-over to BS-

20. It will also ensure that no penalty under
the relevant rules has been imposed on the
employee being allowed to move-over during
the last five years.

No. FD.PC-8-1/83 (Provl.)

Dated 6th August, 1986

Subject: EXTENSION OF THE CONCESSION OF MOVE-OVER TO CIVIL

SERVANTS AS WELL AS TO EMPLOYEES OF THE
CORPORATION/AUTONOMOUS BODIES.

I am directed to forward herewith a letter of government of

Pakistan, Finance Division, Regulation Wing, Islamabad, No. F.1 (1)-
R.3/86 dated 15.6.1986, on the subject noted above and to say
that it has been decided that the instructions contained therein
shall be adopted for the employees of the government of the
Punjab.
 No. F.1(1)-R.3/86
Islamabad, 15th June, 1986

OFFICE MEMORANDUM

Subject: EXTENSION OF THE CONCESSION OF MOVE-OVER TO CIVIL

SERVANTS AS WELL AS TO EMPLOYEES OF THE
CORPORATION/AUTONOMOUS BODIES.

The undersigned is directed to refer to this division's

O.M.No.1 (82)-R.3/85, dated 1.1.1986 and No.1 (1)-R.3/86, dated
27.2.1986 on the above subject and to say that the references
have been received in this division inquiring as to what length of
service will be required for move-over after reaching the maximum
of a basic pay scale in respect of officers appointed direct to the
posts in BS-17 and BS-18 and BS-19.

The matter has been considered in consultation with the

Establishment Division. It is clarified that the length of service for
move-over to BS-18, 19 and 20, prescribed vide para (1 (ii) and (v)
of the Finance Division O.M.No.F.1 (82)-R, 3/85, dated 1.1.1986
read with para 5 (i) of the guidelines annexed therewith, shall be
subject to the following provisions:-

1) Where initial appointment of a person not being a

person in government service takes place in a post
in BS-18, 19 and 20, the length of service shall be
reduced by the following periods:-

First appointment in Reduced by

BS-18 5 years
BS-19 12 years
BS-20 17 years

2) Where initial appointment of a person already in

government servant take place , on
recommendations of the Federal Public Service
Commission, in a post in BPS-17, 18 or 19, the
length of service may be calculated according to the
following table:-

For move-over to: Requisite length of

service

a) BS-18 5 years in BS-17

b) BS-19, where initial
appointment took place in:
i) Scale 17 12 years in scale 17 and
above
ii) Scale 18 7 years in scale 18
 i) Scale 17 17 years in scale 17 and
above
ii) Scale 18 12 years in scale 18 and
above
iii) Scale 19 5 years in scale 19

Note:- In those cases where initial appointments took place

successively in various scales , whichever
alternative in (b) or (c) is more beneficial, will apply.

3) Where first appointment of a person other than a

person covered by proviso (2) was made to
government service in BPS-16 or below, one-half of
the service in BPS-16 and one -fourth in BPS-15 and
below may be counted as service in BPS-17 for
computing length of service.

No. F.1(27)R.3/86
Islamabad 23rd November, 1986

Subject:-APPROVING AUTHORITIES FOR MOVE OVER TO BPS 19 &

20

I am directed to refer to this Division's O.M.No.

F.1(82)/R.3/85, dated 19.2.1986 (copy enclosed) laying down
procedure for processing of move-over cases and the authorities
competent to approve move-over cases of government servants
and to state that it was later decided that Federal Government
servants posted in the Provincial Governments may also be
considered in the manner laid down in clause (i) of this Division's
O.M. dated 19.2.1986 and the decision was conveyed to all
concerned vide this Division's O.M.No. F.1-(82)R.3/85, dated
29.4.1986 (copy enclosed).

2. Some Provincial Governments sought clarification whether

they are competent to grant move-over to officers of All Pakistan
Unified Grade of BPS-17 to 20 serving in that province. It is
clarified that the cases of move-over, of Federal Government
servants serving in the provinces to BPS-19 and 20 would be
processed by the Provincial Governments where they are serving
as provided in clause (i) of the Finance Division O.M. dated
19.2.1986 and thereafter they would be submitted to the
Establishment Division for approval in accordance with Clause (iv)
of this Division O.M. of 19.2.1986. However, move-over up to pay
scale 18 may be approved by the Provincial government vide
clause (iii) ibid.

3. This issues with the concurrence of Establishment Division.

 No. F.1 (82)-R.3/85
Islamabad, the 19th February, 1986

OFFICE MEMORANDUM

Subject:-CONCESSION OF MOVE-OVER OF FEDERAL GOVERNMENT

EMPLOYEES TO THE NEXT HIGHER PAY SCALE

The undersigned is directed to refer to this Division's O.M.

No. F.1(82)-R.3/85, dated 1.1.1986 on the above subject and to say
that references have been received in this division seeking
clarification regarding processing of move-over cases which have
been considered in consultation with the Establishment Division. In
order to ensure expeditious finalization of move-over cases, it has
been decided that :-

i) All cases of move-over of officers up to BPS-20,

irrespective of the Service/Groups to which they
belong, would be processed by the
Ministries/Divisions/Departments where the
employees are working. The confidential record of
the officers, if not available, may be obtained from
the concerned Ministries/Divisions administering the
Service/ Cadre/Group.

ii) The cases of Government servants who are posted in

or are on deputation to the
Corporations/Autonomous Bodies would be
processed by the parent Government/Departments,
after which they will be allowed to move-over to the
next pay scale.

iii) Cases of move-over from BPS-16 to BPS-17 and BPS-

17 to BPS-18 may be approved by the Secretaries of
the administrative Ministries/ Divisions on the
recommendations of the Move-over Committee.
They will not be referred to the Establishment
Division for obtaining approval of the competent
authority.

iv) Cases of move-over from BPS-18 to BPS-19 and BPS-

19 to BPS-20 after being processed by the Selection
Committee, would be referred to the Establishment
Division for obtaining approval of Establishment
Secretary who has been designated as competent
authority to allow move-over in these cases.

No. FD.PC-3-1/83 (PT.II)

Dated the 7th May, 1986
Subject:-ADMISSIBILITY OF SPECIAL PAY OF LOWER POST ON
MOVE-OVER TO THE NEXT HIGHER SCALE

I am directed to refer to the subject noted above and to

state that the question of allowing special pay of the post from
which an officer has moved over to the next higher pay scale has
been under consideration in this department. It has been decided
after due consideration, that an officer who has been allowed
move-over to the next higher pay scale shall continue to draw
special pay, if any, of the sanctioned scale of the post from which
he/she has been allowed the move-over.

However, where special pay is admissible as a percentage

of basic pay it would be admissible after move-over on the basis of
the maximum of the lower sanctioned scale of the post. The officer
would continue to draw such special pay till he is promoted or is
transferred to some other post which does not carry that special
pay,. In case he is transferred to a post carrying less special pay he
will be entitled to the lower special pay.

No. FD.PC-8-1/83 (Provl.II)

Dated the 6th August, 1986

Subject:-MOVE-OVER

Please refer to your letter No. S-VIII(S&GAD) I-(9)/86 P.III,

dated 25.6.1986 on the subject noted above.

The Finance Department has given thorough consideration

to this issue in the light of rules and policy on the subject. The
Finance Department is of the view that the officers who have been
appointed on officiating basis to the higher posts are eligible to
move-over to the next higher pay scale provided they fulfill other
conditions.

However, if at any stage such civil servants are reverted to

the lower post this scale shall stand withdrawn and the pay shall
be re-fixed in the lower scale in accordance with rules on the
subject. This provision may please be incorporated in the order
granting higher scale on move over.

No. FD.PC-8-1/83 (Provl.II)

Dated the 6th August, 1986

Subject:-EXTENSION OF THE PRINCIPLE OF MOVE OVER TO ALL

EMPLOYEES OF THE PUNJAB GOVERNMENT
 I am directed to refer to this department's letter No. FD.PC-
8-1/83, Pt. II, dated 2.3.1986, and to say that the question whether
the concession of move over would be admissible to those
employees who have reached the maximum of their pay scales
and retired or died during the period from 1.12.1984 to 31.12.1985
has been under examination in this department.

It has been decided that in such cases the move over would
be considered for such employees in accordance with the existing
procedure. If move over is allowed, their pay shall be re-fixed
accordingly. The pay so fixed shall be taken into account for
recalculating the pension of the person concerned but the arrears
of pay shall not be allowed.

It is also clarified that the above instructions will also be

applicable in cases of move over of employees of such corporation
and autonomous bodies etc. as have adopted the scheme of basic
scales in toto.

No.FD.SR-II-6(57)73/
Dated the 4th September, 1986

Subject:-DEPUTATION ALLOWANCE ON MOVE-OVER TO NEXT

HIGHER PAY SCALE

I am directed to state that a question has been raised as to

whether deputation allowance should be allowed on the pay in the
"moved over" scale or not.

It has been decided that a deputationist who has been

allowed to move over to the next higher pay scale (on having
reached the ceiling of his pay scale) shall be allowed deputation
allowance with reference to the maximum of the pay scale of his
post in the parent department before he "moves over". The pay in
the "moved over" pay scale shall not be taken into account for the
purposes of calculation of deputation allowance.

No. FD.PC-8-1/83 (Provl.I)

Dated the 14th Sept., 1986

Subject: MOVE-OVER TO THE NEXT HIGHER PAY SCALE FOR

OFFICERS
HOLDING SELECTION GRADE

I am directed to refer to the subject noted above and to say

that a question has been raised whether the holders of the
selection grade posts would be entitled to the next higher pay
scale on move-over or not.
 It has been decided in consultation with the federal
government that the holders of the selection grade posts are
regular members of the cadre and are thus entitled to move-over
to the next higher pay scale on having reached the maximum of
their pay scale subject to fulfillment of other conditions for grant of
move-over.

No. FD.PC-8-13/84
Dated 1st Oct., 1986

Subject:-REVISION OF PAY SCALES SCHEME OF BASIC PAY SCALES

AND FRINGE BENEFITS OF THE PUNJAB GOVT. EMPLOYEES
(1983) –MOVE-OVER

I am directed to refer to this department's circular letter No.

FD.PC-8-1/83 (Provl.II) dated 2.3.1986 on the subject noted above
and to say that under para 1(ix) (a) of the said letter one of the
prerequisites for allowing move-over to an official is that his ACRs
for the last five years should be free from adverse remarks. A
question has been raised that if an officer is on leave during the
period of five years preceding the due date of his move-over and
no ACR has been written for the leave period, how the requisite
number of ACRs will be completed.

It has been decided in consultation with the federal

government that in such cases the ACRs of the previous years may
be taken into account to complete the requisite number of ACRs,
including the year in which the employee is due for move-over.
However, if the number of available ACRs is less than five the
consideration of the case of his move-over should be deferred till
such time the requisite number of ACRs are earned by him.

No.FD.PC-8-13/84
Dated 13th October, 1986

Subject:-REVISION OF PAY SCALES SCHEME OF BASIC PAY SCALES

AND FRINGE BENEFITS OF THE PUNJAB GOVT. EMPLOYEES
(1983) – MOVE-OVER

I am directed to refer to this department's circular letter No.

FD.PC-8-1/83 (Provl.II) dated 2.3.1986 on the subject noted above
and to say that normal promotion procedure as is observed in
cases of promotion through the competent authority has to be
followed on allowing move-over from scale 18 to 19 and from scale
19 to 20 as specified in para 5(ii) (e) of finance department's
circular letter No. FD.PC-2-1/83, dated 25.8.1983. According to
SGA&ID's circular letter No. SO (Secret-I) 18-91/93, dated 26th
August, 1984, such cases are considered by the provincial
selection board. The orders of the competent authority are
thereafter obtained in each case.

There have been queries as to what procedure is to be

followed in the cases of move-over from BS-16 to BS-17 and from
BS-17 to BS-18. this matter has been examined by the finance
department in consultation with the SGA&ID and it is clarified that
the cases of move-over of officers from scale 16 to 17 and scale 17
to 18 should be decided by the competent authority in
consultation with the departmental promotion committee
concerned.

No.SO(AB-III)-4-10/86
Dated 29th June, 1987

Subject: MOVE-OVER OF THE EMPLOYEES OF THE AUTONOMOUS

BODIES/SEMI AUTONOMOUS BODIES/CORPORATIONS WHO
HAVE ADOPTED THE BASIC PAY SCALES

I am directed to refer to this department's letter of even

number dated 14.5.1987 on the subject cited above and to say
that where appointing authority of BS-17 is the board/governing
body and not the chief executive, the sanction of the move-over
after scrutiny by the committee may be issued with the approval of
the board. The move-over cases from BS-18 to 19 and BS-19 to 20
may be scrutinized and finally approved by the Board of
Directors/Governing body. Such cases need not be sent to the
administrative departments for approval and issue of sanction.

The other instructions issued regarding move-over shall

remain the same.

No.SO (Secret-III)3-19/88
Dated 3rd March, 1988

Subject: MOVE-OVER TO NEXT PAY SCALE

I am directed to refer to instructions issued by SGA&ID on

the subject noted above from time to time and to say that while
submitting proposals for grant of move-over to a public servant,
the ACR for the year in which the move-over is due and the
reports/ACRs of four years preceding that year should be discussed
in details in the working paper. The number of very good, good
and average reports in these 5 years should be clearly mentioned.

I am accordingly to request you to kindly keep these

instructions in view while forwarding the working papers of such
officers for move-over in future. Since these instructions are being
issued on a directive of the Provincial Selection Board, it would not
be possible to place working paper before the Board, which does
not fully comply with these instructions.

No.FD.PC-8-1/83
Dated March 31, 1988

Subject: SCHEME OF MOVE-OVER FOR THE CIVIL EMPLOYEES

I am directed to refer to the subject noted above and to say

that in consultation with the Federal Government, it has now been
decided that while considering cases of move-over of civil
servants, the move-over committee/boards shall only examine the
record/ACRs of last five years inclusive of the year in which move-
over is due. Other conditions as laid down in Finance Department's
circular letter No. FD.PC-8-1/83(P-II), dated March 2, 1986, shall
remain unchanged.

No.SO(Secret-III)3-78/86
Dated 15th May, 1988

Subject: MOVE-OVER TO NEXT PAY SCALE

I am directed to refer to this department's letter of even

number dated 12th February, 1985 on the subject noted above
and to say that in consultation with the Finance Department, it has
been decided that a civil servant whose case, move-over becomes
due while he is on deputation abroad/long leave or under
suspension, he will be allowed move-over after his return from
deputation abroad/long leave or reinstatement, but he will receive
material benefit of move-over from the date of
joining/reinstatement or return from deputation abroad. The period
from the date move-over which was due up to the date of return
from deputation abroad and reinstatement shall count towards
increment in fixation of pay under move-over.

It is, therefore, requested that these instructions may kindly

be kept in view while recommending cases of such officers for
move-over.

No. SOR-III-2-15/87
Government of the
Punjab,
SGA&I Department
(Section R-III)
 Dated 17.1.1988

Subject: MOVE-OVER FROM BS-18 TO BS-19

Will the Section Officer (Secret-III), Government of the

Punjab, SGA&ID, please refer to his letter No. SO(Secret-III) 18-
91/83 (P-III) dated 6.1.1988 on the above subject?

On an identical case of Education Department, the matter

has been examined in consultation with the Finance Department.
Views of the Finance Department were as under:-

"Finance Department observed that A.D. should find the

timing of the violation of discipline by the officer; if it
relates to the period for which the Annual Confidential
Reports are evaluated for purpose of move-over, then the
benefit should be withheld and a decision made in the light
of the outcome of the inquiry."

In the present case, the officer is reported to have attained

eligibility for move-over to BS-19 with effect from 1.12.1986 and a
case is reported to have been registered against him by the Anti-
Corruption Establishment on 2.9.1987. The fact which the
Administrative Department is required to examine is timing/period
to which allegation forming basis of the case so registered,
pertains. In case, the subject matter of the case registered by the
Anti Corruption Establishment pertains to the period for which the
Annual Confidential Reports are required be evaluated for the
purposes of move-over, than the benefit should be withheld and
decision be made in the light of the outcome of such case.

No. FD.PC-8-1/83 (Provl.)

Dated 2nd October, 1988

Subject: REVISION OF PAY SCALES AND FRINGE BENEFITS OF THE

PUNJAB GOVERNMENT EMPLOYEES (1987) MOVE-OVER

I am directed to refer to the subject noted above and to say

that a question was under consideration of the Punjab Government
since long whether those employees who reached the maximum of
their respective pay scales on 1.12.1986 would avail themselves of
the facility of move-over w.e.f. 1.12.1987 or w.e.f. 1.12.1988 due to
revision of pay scales on 1.7.1987.
 It has now been decided in consultation with the Federal
Government that those government employees who reached the
maximum of their pay scales on 1.12.1986 would be eligible for
move-over w.e.f. 1.12.1988 and not w.e.f. 1.12.1987

No. FD(PC) 3-1/83 (Provl.) Pt-I

Dated 21st March, 1990

Subject: REVISION OF PAY SCALES AND FRINGE BENEFITS OF THE

PUNJAB GOVERNMENT EMPLOYEES (1987) MOVE-OVER

I am directed to refer to this department's letter No. FD-PC-

8-1/83 (Provl.) dated the 2nd October, 1988 on the subject noted
above and to state that the Governor of the Punjab has been
pleased to order that instructions contained therein would stand
withdrawn, Government employees who reached the maximum of
their pay scales on 1.12.1986 would be eligible for move-over with
effect from 1.12.1987.

No.FD.PC-8-1/84
Dated 8th April, 1990

Subject: ELIGIBILITY FOR MOVE-OVER

I am directed to refer to the subject noted above and to say

that under rule 8 of the pay Revision Rules, 1977 a civil servant
who has reached the maximum of pay scale can move-over to the
next higher pay scale with effect from the first day of December of
the year in which he completes one year of service at such
maximum. In para VIII of this Department's letter No. FD.PC.8-1/83
(Provl.II) dated 2.3.1986, it has been laid down that a person must
be a regular member of cadre/post before becoming eligible for
move-over to the pay scale next above the pay scale of the
post/selection grade. A question has been raised whether these
conditions have to be applied simultaneously or they are
independent of each other.

It is hereby clarified that the above mentioned two

conditions are independent of each other which means that the
person who has reached the maximum of pay scale, say on
1.12.1987 and was promoted to the post in that scale in 1988
would become eligible for grant of move-over to the next higher
pay scale with effect from 1.12.1988. The condition of holding the
post regularly for one year is not applicable for eligibility for move-
over to the next higher pay scale.
 No. FD.SR.II-2-20/90
Dated 8th May, 1990

Subject: ADMISSIBILITY OF MOVE-OVER TO THE CIVIL

SERVANTS DURING L.P.R.

I am directed to refer to the subject noted above and to say

that it has been reported that move-over is not being allowed by
certain departments if the date on which move-over is admissible
falls during the period the civil servant is on LPR. It is hereby
clarified that move-over is admissible during LPR and therefore,
should be allowed to the civil servants to whom it is admissible.
However, the fixation of pay as a result of this move-over will be
on notional basis for the purpose of calculation of pensionary
benefits.

No. SO (Secret-III)3-31/88
Dated 1st February, 1990

Subject: MODEL WORKING PAPER FOR MOVE-OVER OF OFFICERS

TO BS-19 AND ABOVE FOR PLACING BEFORE THE
PROVINCIAL SELECTION BOARD

I am directed to refer to the subject noted above and to say

that under para 1 (ii) of the Finance Department's letter No. FD.
PC8-1/83 (Provl-II), dated 2nd March, 1986, regarding revision of
pay scales scheme of basic pay scales and fringe benefits of the
Punjab Government employees (1983), the employees cannot be
allowed two successive move-over. The existing model working
paper does not indicate when was an officer last promoted or
allowed move-over. It has, therefore, been decided that the
working paper be amended so as to safeguard the possibility of
inadvertently allowing two successive move-over.

Accordingly, the existing model working paper has been

revised. A copy of the revised model working paper is attached. In
future the move-over cases may be submitted in the enclosed
model working paper for consideration of the Provincial Selection
Board.

WORKING PAPER (MOVE-OVER CASES)

DEPARTMENT

Subject: CASES FOR MOVEOVER TO BPS OF

Cases of the following officers of the Department who have

reached the maximum of their pay scale and also fulfill the
condition regarding length of service prescribed for move-over to
the next scale and have rendered one year's service counting for
increment after having reached the maximum, are placed before
the Selection Board for its consideration and recommendations:

1) Mr. ______________________

2) Designation/Date of
present positing

Mr. reached the maximum of

BPS_______
on _______________(please attach original certificate issued buy the
Audit in support of this as Annexure-I). He has also rendered one
year's service counting for increment after the date of reaching the
maximum. He is, therefore, eligible to be considered for move-over
to BPS__________ with effect from_________________.

He has rendered_____________ years of service in BPS-17

and above up to the date from which he is due to move-over as
computed below:-
Years Months Days

1) Below BPS-17.(Please indicate

scale-wise and compute it for
this purpose according to the existing formula).

2) BPS-17

3) BPS-18

4) BPS-19

He has, therefore, more than ______years of service on the date

from which he has to move -over to the next scale and
against_______ years prescribed for move-over to BPS_______.

Synopsis of his performance evaluation reports for the year

in which move-over is due and four years preceding that are given
below:

Years. (Please Integrity Proficiency in General

start from the job Assessment
year of
proposed
move-over and
go backward).
i) 199
ii) 199
iii) 199
iv) 199
v) 199
 Mr. has not been awarded any punishment
(please indicate the punishment if awarded in Annexure-II and give
the punishment, year in which it was awarded and brief charges
leading to this punishment). He is not facing any inquiry (if he is
facing any inquiry, indicate date of initiation of proceedings,
charges in brief and the present position of the proceeding in
Annexure-III).

It is certified that Mr. is in BS by virtue

of regular promotion to this scale with effect from , and not
merely on account of move-over to the present scale.

The Department recommends that Mr. may be

allowed move-over from BPS to BPS with effect
from

The proposal has been approved by the Minister incharge.

SECRETARY TO GOVERNMENT OF THE PUNJAB

DEPARTMENT
 ANNEXURE-II

DETAILS OF PUNISHMENT AWARDED

AND RETIREMENTS/RE-INSTATEMENT

Name of Date Charges Charges Date and Date and

the and on which which summary of summary
officer details the were reasons for of reasons
with of inquiry ultimatel retirement for
designati penalt was y proved of officer reinstatem
on y conducte under ent and
d section 12 authority
(ii) of the which
Punjab Civil ordered
Servants reinstatem
Act, 1974 ent (copy
(copy of the of the
order to be order to be
attached in attached in
addition). addition).
1 2 3 4 5 6
 DETAILS AND UP-TO-DATE POSITION OF INQUIRIES

Name of List of Date of Present Approximat

officer with charges approval of position e time
designation Authority of required for
for initiating inquiry completion
action of inquiry
1 2 3 4 5
INDEX
ABSENTIA ---- ON CURRENT CHARGE
Promotion in ---- 241 BASIS 129
Absorption Appointment by promotion
---- of surplus staff 83, 84 ---- on officiating basis 24
ACCOMMODATION 187, 232 APPOINTMENT BY
acting charge 8, 23, 128, 166 PROMOTION, TRANSFER OR
Acting charge DEPUTATION
Appointment on ---- basis 23 ---- on the recommendations of the
ACTING CHARGE/CURRENT appropriate committee or board
CHARGE 23
APPOINTMENT ON ---- 129 Appointments 4
Ad Hoc Appointments 28 Appointments by transfer 24
AD HOC APPOINTMENTS 145, 146 Armed service
ADDRESS Counting of ---- towards pay
Intimation of ---- of Government and seniority 165
servants to the parent Authority
departments 233 Selection ---- 2
Administrative Reforms 122 Benevolent Fund 10
Age Limit 51, 53 C.R. DOSSIER/SYNOPSIS 62
Age-Limit Cadre 5, 6, 7, 18, 23, 24, 30, 32, 69,
Relaxation of the condition 70, 131, 135, 152, 162, 163, 164,
of minimum ---- 51 168, 170, 173, 191, 196, 199, 216,
217, 221, 241, 243, 244, 249, 253
Agreement Form
CERTIFICATES 61
Model ---- 117
Change
Alteration
---- in name 106
---- in the date of birth 27
Amendments Change of domicile110, 111, 112
Character
History of ---- in some
Verification of ---- and antecedents
sections of the Punjab 27
Civil Servants Act, 1974 13 Character certificate 27
Ancillary Instructions 39 Character Rolls 62
ANNUAL INCREMENTS 234 Citizen of Pakistan
Antecedents No person shall be appointed to a
Verification of character & post unless he is a ---- 27
---- 113 CIVIL ADMINISTRATION 177
Verification of character and ----27 CIVIL SUITS 231
Appeal 10 Clearance Certificate
Appointing Authority 19, 26, 34, 37, Procedure regarding issuance of
56, 71, 126, 127, 146 ---- for proceeding abroad 215
Appointment 17, 18, 23, 24, 35, 51, Conduct 8
53, 54, 57, 67, 72, 74, 80, 84, 113, Confirmation 4, 20
115, 124, 125, 126, 130, 132, 135, Conveyance Allowance 200, 243
145, 146, 166, 169, 170, 189 CORPORATION 245
APPOINTMENT CURRENT CHARGE BASIS
---- ON ACTING APPOINTMENTE ON ---- 129
CHARE/CURRENT CHARGE Current-charge 23, 24, 35
BASIS 129
Appointment on ---- basis 23
date of birth
 Alteration in the ---- Divisional/District Selection
Date of birth Committees 68, 69
Alterations in the recorded Domicile 110, 111, 112
---- 107 domiciled 81, 83, 164, 168, 170
Definitions Domiciled 27
ad hoc appointment 2 Efficiency and discipline 8
All-Pakistan Unified Grades EFFICIENCY BAR 234
17 EMPLOYMENT
Appointing authority 17 Policy regarding ---- of
Autonomous or semi- Government servants 210
autonomous EMPLOYMENT ABROAD 218, 220,
organisations 17 221, 222, 225
Board 17 Employment after retirement8
civil servant 2 entertainment allowance 243, 244
Commission 17 Equivalence
Committee 17 ---- of qualifications 50
Department 18 EX-ARMY PERSONNEL 86, 91
Functional Unit 18 EX-SERVICEMEN 85, 87, 88, 89,
Government 2 93, 96, 97, 98, 99
Grade 18 EXTENSIONS 145
Initial recruitment 2 FEDERAL GOVERNMENT
Pay 2 EMPLOYEES 247
Permanent post 2 FOREIGN COUNTRIES
Post 18 Policy regarding employment of
Prescribed 2 Government servants in ---- 210
Foreign national
Province 2
No person, who has married a ----
Rules 2 shall be appointed to a post 27
Selection authority 2 FOREIGN SCHOLARSHIP 224
temporary post 2 FOREIGN SERVICE 203, 224
Departmental Promotion Terms and conditions of civil
Committees19, 30, 55, 56, 57, 58, servants deputed to ---- 224
73 FRINGE BENEFITS 237, 239, 243,
Departmental Selection 249, 250, 253
Committees 30, 32, 56, 67, 73 functional unit 18, 20, 24, 25, 35, 36,
deputation 2, 20, 25, 36, 153, 162, 42, 43, 45, 123, 124, 132
163, 174, 175, 183, 184, 185, 186, Functional unit 25
187, 188, 189, 190, 191, 192, 193,
Group Insurance 10
194, 195, 196, 197, 198, 199, 201,
Health
202, 203, 209, 210, 211, 212, 213,
A candidate for appointment must
214, 215, 216, 217, 218, 219, 220,
be in good mental and bodily
221, 223, 224, 225, 226, 227, 228,
---- 27
240, 241, 242, 243, 247, 249, 251
History
Deputation 24
DEPUTATION 23, 183, 187, 188, ---- of amendments in some
189, 191, 192, 193, 194, 195, 197, sections of Punjab Civil
201, 202, 203, 204, 209, 220, 225, Servants Act, 1974 13
226, 227, 249 History of Amendments 30
DEPUTATION POLICY 183, 187, HOLDING OF DEPARTMENTAL
188, 189, 193, 204 PROMOTION COMMITTEE’S
Disabled persons MEETINGS 65, 66
---- (Employment and House Rent Allowance 243
Rehabilitation Ordinance), IMPROVEMENT
---- in the civil administration 177
1981 102
INCOME TAX 232
Initial Appointment 26 PROFESSIONAL
INQUIRIES 62, 258 Declaration of posts as
INTERNATIONAL AGENCIES 216 Technical/---- for the
INTER-PROVINCIAL purpose of allowing
TRANSFERS 168, 169 move-over 238
JOB DESCRIPTION 45 Proforma promotion 23, 136, 137,
Lahore 138, 139, 140, 141
Transfer out of ---- 176 Promotion 5
Leave 9 Until the rule laying down the
LEAVE 131, 203 qualifications and other
LEAVE SALARY 203 conditions for the purposes of
LITIGATION 231 ---- are made, no person shall be
MEDICAL CERTIFICATE 116 promoted 24
Medical certificate of fitness PROMOTION IN ABSENTIA 241
115 Provident Fund 9
Medical Examination 115 Provincial Selection Board 17, 19,
Model 23, 25, 30, 33, 54, 55, 57, 58, 59,
---- agreement form 117 60, 62, 195, 251, 254
MOVE OVER 237, 246, 247, 248, Public Service Commission
249 Requisition with the ---- 49
MOVEOVER 59, 209, 254 Qualifications
MOVE-OVER 237, 238, 239, 240, Equivalence of ---- 50
242, 243, 245, 247, 248, 249, 250, QUALIFICATIONS
251, 252, 253, 254 Comparative grading of ---- 74
Name Re-employment
Change in ---- 106 ---- of retired civil servants 151
NATIONAL CORPS 100 RE-EMPLOYMENT 87, 93, 95, 99,
Incentives/Concessions ---- 151, 152, 153, 154, 155, 156, 160
and women guards 100 RE-EMPLOYMENT RECORD
NON-GAZETTED 73 PROFORMA 95
OBITUARY NOTICES 230 ---- for Army/Navy/Air Force 95
OFFICIALS REGULARISATION
---- OF SERVICE OF STAFF
---- retpatriated 164
WORKING ON
Officiating arrangements 126 CONTRACT/AD HOC BASIS
Out of turn promotion 6 150
Overstay 158 REINSTATEMENT 62
OVERSTAY 159 RELAXATION 51, 52, 53, 54, 99,
PARTICULAR STATION 141, 142, 143, 177
Relaxation of instructions for ---- of service rules 53
posting at a ---- 177 Ex-post facto ---- of the
Pay 8 service rules 54
PAY SCALES Relaxations 29
Revision of ---- 237 RENT-FREE HOUSE 232
Pension & gratuity 9 REPATRIATED
PENSION CONTRIBUTIONS 203 officials ---- 164
Population Basis 82 Repeal 12
Posting and transfers 6 Representation 10
Preamble 1 Requisition
Probation 4 ---- with the Public Service
PRODUCTION OF MEDICAL
Commission 49
CERTIFICATE ON FIRST
residence orderly 243, 244
APPOINTMENT OF A CIVIL
RESIGNATION 161, 162
SERVANT 116
Retirement
 ---- from service 7, 14 SUBMISSION AND
RETIREMENT 62, 153, 154, 161 REPRESENTATION OF
Reversion PROPOSALS REGARDING
---- to a lower post 7 FRAMING OF/AMENDMENT
Certain persons to be liable IN SERVICE RULES
to removal or ---- 7 Substantive 20, 200, 214, 226
REVISION OF PAY SCALES 237, SUMMARIES 141, 142, 143, 144
239, 243, 249, 250, 253 Surplus staff
Rules 12 Absorption of ---- 83, 84
Saving 11 Suspension 136
Scouts SYNOPSIS 62, 63
Employment of ---- 100 ---- of C.R. D 62
SECONDMENT ---- of C.R. Dossier 62
Terms and conditions of ---- to the TECHNICAL
civil and appointment of army Declaration of posts as
officers 198 ----/professional for the
Selection purpose of allowing
---- authority 2 move-over 238
Criteria for ----/reservation Termination of service 6
of marks 76 Terms and conditions
SELECTION 59, 61, 68, 69, 73, 76, ---- of a civil servant 4
189, 191, 192, 195, 197, 202, 249, Test 124, 125
254 TRANSFER POLICY 172, 178, 179
Selection authority 2
TRANSFERS 168, 169
Selection Committees 19, 30, 32, 56,
Inter-provincial ---- 168, 169
67, 68, 70, 71, 72, 73
senior post allowance 243, 244 Unemployed children
Whenever a civil servant dies
Seniority 5, 6, 13, 18, 20, 21, 28,
while in service or is declared
36, 61, 74, 125, 135, 137, 141,
invalidated/incapacitated for
142, 161, 162, 163, 164, 165, 166,
further service, one of his ----
168, 171, 196, 226, 227, 228, 242
may be employed by the
Service
Appointing Authority 26
Retirement from ---- 7, 14
Vacancies
Service Rules Committee 41, 47
Constitution of sub- Intimation of ---- to the
committee of ---- 47 Employment Exchange 80
Service/Recruitment Rules Verification of character 113,
114
Relaxation of ---- 51
WOMEN GUARDS 100, 101
SERVICE/RECRUITMENT
Work charged establishment
RULES 49
48
SHOW CAUSE NOTICE 232
WORKING PAPERS 61
SPECIAL PAY 247
Zonez
STAFF WORKING ON
Proportional representation of ----
CONTRACT/AD HOC 82
REGULARISATION OF
SERVICE OF ---- 150