Bandung, 02 April 2019
To Ms. Dewi
KERETA CEPAT INDONESIA
Jl. Di Panjaitan, RT.4/RW.11, Cipinang Cempedak, Jatinegara, Kota Jakarta Timur, Daerah Khusus
Ibu Kota Jakarta 13340
Mobile No 0815 1931 9982
Email sekretariat@kcic.co.id
Subject : SPECIAL ROOM RATE PACKAGE 2019 FOR KERETA CEPAT INDONESIA
Thank you for your interest to THE LUXTON BANDUNG. With reference to above matter, we are pleased to offer our
Special Room Rate 2019 for your upcoming event:
PUBLISH ROOM RATE for
SPECIAL ROOM RATE for
ROOM TYPE WEEKDAY & WEEKEND
WEEKDAY (sgl/dbl)
(sgl/dbl)
DELUXE 2.000.000 850.000
EXECUTIVE 2.300.000 950.000
HONEYMOON SUITE 3.600.000 1.450.000
THE SUITE 5.900.000 2.350.000
THE LUXTON 8.300.000 3.350.000
GUEST BENEFITS
Free Daily Buffet Breakfast for maximum 2 (two) persons at Xquisite Resto
Free Daily in-room Tea and Coffee making facilities
Free Daily 2 (two) Bottles in-room Mineral Water
Free WIFI Connection in-room and public areas
Free Access to Gym, Fitness Centre, Semi Outdoor Swimming Pool, and Hippo Kid’z Club
Free Valet Service during stay
40” to 48” LED TV in room with 100 Satellite TV Channels
Personal laptop-size Safe Deposit Box
Hair Dryer and Shaver (upon request)
Smoking & Non-Smoking Floor (subject to room availability)
Secured Access Elevator
24 Hours Security Service and Doctor on call
TERMS AND CONDITIONS
1. All special room rates are quoted in IDR, NET, NON-COMMISSIONABLE, inclusive of 21% Government Tax and
Service Charge. Hotel reserves the right to adjust special room rate agreed within the agreement period in the
event of tax alterations by Government and Service Charge amendments.
2. Additional Surcharge on REGULAR WEEKEND (Friday & Saturday) at IDR 100.000 net/room/night and on LONG
WEEKEND at IDR 150.000 net/room/night.
3. Special room rates are NOT APPLICABLE during School Holiday, Idul Fitri, Christmas and New Year periods.
4. CHECK-IN and CHECK-OUT PROCEDURES
1) Check-in time is 2.00 P.M. and Check-out time is 12 NOON.
2) LATE CHECK-OUT is subject to room availability and will be charged as follows:
a. Check-out until 3.00 P.M. – 25% of corporate room rate.
b. Check-out until 6.00 P.M. – 50% of corporate room rate.
c. Check-out after 6.00 P.M. – 100% of corporate room rate.
THE LUXTON BANDUNG/ Jalan Ir. H. Juanda No.18, Bandung 40115, Indonesia
T. +62.22 422 0700 / F. +62.22 422 0600 / E. sales@bdg.theluxton.com
www.theluxton.com
MEETING, INCENTIVE, CONVENTION & EXHIBITION RATE PACKAGES
HALF DAY PACKAGE @ IDR 300.000 net / person / day
Complimentary FUNCTION ROOM USAGE MAXIMUM 4 HOURS
1 (ONE) TIME COFFEE BREAK with 3 Snack items inclusive Coffee & Tea
1 (ONE) TIME LUNCH OR DINNER with your preference
FULL DAY PACKAGE @ IDR 350.000 net / person / day
Complimentary FUNCTION ROOM USAGE MAXIMUM 8 HOURS
2 (TWO) TIME COFFEE BREAKS with 3 Snack items inclusive Coffee & Tea
1 (ONE) TIME LUNCH OR DINNER with your preference
ONE DAY PACKAGE @ IDR 480.000 net / person / day
Complimentary FUNCTION ROOM USAGE MAXIMUM 12 HOURS
2 (TWO) TIME COFFEE BREAKS with 3 Snack items inclusive Coffee & Tea
1 (ONE) TIME LUNCH & DINNER with your preference
GATHERING PACKAGE @ IDR 175.000 net / person / day
Complimentary FUNCTION ROOM USAGE MAXIMUM 3 HOURS
1 (ONE) TIME BUFFET LUNCH or DINNER with your preference
PACKAGE BENEFITS
10% Discount on Business Centre Secretarial Services
Free flow Mineral Water & Candies
Note Pad & Pen (first day setup only)
Free Wireless Internet Connection (up to 512 Kbps)
1 (one) unit LCD Projector (2.700 lumens)
1 (one) unit Portable Screen One Side Visual (size L3 X W2) + Tripod
1 (one) unit Flip Chart (@15 Sheets)
1 (one) Wall-mounted Writing-board (L1.8 X W1.2)
3 (three) Board-markers
1 (one) Laser Pointer / Clicker
2 (two) Wireless Microphones
1 (one) Standing Microphones
Digital Signboard in front of the Function Room & Standing Signboard at the Lobby area
Reception Table with Chairs & Flowers
Standard Audio System
Free Electricity Usage up to 2.500 Watts
Name Table (upon request and subject to availability)
Stage (upon request and subject to availability)
Podium (upon request and subject to availability)
TERMS & CONDITIONS
Package Rates are applicable for MINIMUM GUARANTEED 10 PERSONS
Package Rates are NETT inclusive of 21% Government Tax & Service Charge
Above rates are NON-COMMISSIONABLE and not applicable in conjunction with other promotions
Buffet will only be served if total participant is more than 30 persons. If less than 30 persons buffet will be
served as Family Style.
The above rates are VALID UNTILL 30 DECEMBER 2019 and subject to change without prior notice.
ADDITIONAL ARRANGEMENT
Extended Hour of Function Room Usage (SMALL Capacity) @ IDR 350.000 net / room / hour
Extended Hour of Function Room Usage (LARGE Capacity) @ IDR 650.000 net / breakout room / hour
Function Room Rental (SMALL Capacity) @ IDR 7.500.000 net / room / day
Function Room Rental (LARGE Capacity) @ IDR12.000.000 net / breakout room / day
Additional Coffee Break @ IDR 75.000 net / person
Additional Lunch @ IDR 150.000 net / person
Additional Dinner @ IDR 175.000 net / person
THE LUXTON BANDUNG/ Jalan Ir. H. Juanda No.18, Bandung 40115, Indonesia
T. +62.22 422 0700 / F. +62.22 422 0600 / E. sales@bdg.theluxton.com
www.theluxton.com
Additional LCD Projector (2700 lumens) @ IDR 1.000.000 net / unit / day
Additional Wireless Microphones OR @ IDR 150.000 net / unit / day
Standing Microphones
Additional Flip Chart (@15 Sheets) @ IDR 150.000 net / unit / day
Additional Portable Screen One Side Visual @ IDR 700.000 net / unit / day
(size L3 X W2) +Tripod
Additional Portable White Board (L1.8 X W1.2) @ IDR 250.000 net / unit / day
Additional Laser Pointer OR Clicker @ IDR 100.000 net / unit / day
Additional Portable Sound System (@1.000 Watts) OR @ IDR 1.000.000 net / unit / day
Audio Sound (@1.000 Watts)
Additional Electricity Usage @ IDR 150 net / watt / hour
Upgrade Bandwidth 1.5 Mbps @ IDR 1.600.000 net / day
Upgrade Bandwidth 3 Mbps @ IDR 2.800.000 net / day
Upgrade Bandwidth 5 Mbps @ IDR 4.000.000 net / day
(: request for Upgrade Bandwidth should be arranged at least 3 (three) days before the service activation that
inclusive of bandwidth quality CIR (Committed Information Rate) ratio 1:1; 8 static IP (Internet Protocol) addresses;
monitoring bandwidth thru MRTG (Multi Router Traffic Graphic); router and link access)
Other equipment prices are available upon request, we would require the confirmation and deposit at least
3 (three) days before the event to enable us to arrange it.
GUARANTEED PARTICIPANT NUMBERS
Confirmation of guaranteed function participant numbers must be received no later than 14 (fourteen) days prior to
the commencement of the function. If the number of participants is more than the minimum guaranteed numbers
then the client will be charged for actual number of delegates attending the function. If the number of participant is
less than the minimum guaranteed numbers, then the client will be charged for the minimum guaranteed
numbers. This condition applies to all function arrangements including buffets and reservation of room
accommodation (if any). Any variance between the expected and guaranteed number should be within 10%.
FOOD & BEVERAGE MENU SELECTION AND CORKAGE POLICY
All selections of food and beverage menus are to be received by The Hotel no later than 14 (fourteen) working days
prior to the commencement of the function. If menus are not received before this period Hotel reserves the right to
change and adjust menus inline of what supplies is available to The Hotel on short notice.
The Client will not allow bringing any food or beverage into The Hotel unless agreed to, in advance, and in writing,
otherwise there will be corkage fee at
- 30% from selling price of our food & beverage’s product (: barrels, soft drinks and crates);
- IDR 300.000,-/bottle of Wine, Spirits or Liquor.
- IDR 3.000.000,-/one item food stalls from outside.
All external third party contractors of good and services for food & beverage should be proposed in writing beforehand
to obtain approval by The Hotel.
FUNCTION ROOM HIRE AND EXTENDED HOUR POLICY
The MICE Package Rate includes function room hire, extended of the time without notice will incur an additional
charge which is subject to Hotel’s policy and approval.
Any additional function / meeting rooms (e.g. for breakout room or secretariat room) will be subject to room availability
and will incur an additional charge which is subject to Hotel’s policy and approval (please see above additional
arrangement).
CONFIRMATION POLICY
Every function room booking will be treated under tentative status and needs your confirmation approval by signed as
well as Guarantee Letter and or Deposit (should your company does not have credit facility) in order to change it
becomes definite / confirm status. Otherwise, should there be other clients wishing to confirm a function on the same
day or venue, The Hotel reserves the right to cancel your tentative booking.
PAYMENT POLICIES & PROCEDURES
Method of payment WITHOUT Credit Facility Approval:
As policy of The Hotel, 50% of the total payment should be transferred after the confirmation letter is signed
and 50% balance of payment must be settled before the event done in cash or by bank draft, unless your
company has a written credit facility arrangement with The Luxton Bandung. Application Form is available for
companies that wish to establish Credit Facility with The Luxton Bandung.
THE LUXTON BANDUNG/ Jalan Ir. H. Juanda No.18, Bandung 40115, Indonesia
T. +62.22 422 0700 / F. +62.22 422 0600 / E. sales@bdg.theluxton.com
www.theluxton.com
Method of payment WITH Credit Facility Approval:
If credit facility approved, the total payment and or the additional expense (if any) should be settled after the
function done in full maximum within 14 days after receive of invoice.
Any Payment Transactions or Deposit is Non-Refundable.
Should payment not received within 14 days, The Luxton Bandung reserve the right to add a penalty fee of 5% of
total amount stated on the invoice for each 30 days of late payment.
The deposit / payment can be submitted by credit card, cash or bank transfer to (Bank Account details):
RESERVATION POLICY
1) All reservation requests should be directed to Reservation Department The Luxton Bandung at T : +62 22 422
0700, F : +62 22 420 4700, E : reservation@theluxton.com
2) Special room rate for GROUP CAPACITY is available upon request. The Luxton Bandung regards a group as
a minimum of 25 (twenty-fifth) paying rooms/night traveling other under one company name. Final group
name list, including daily meal requirement and other arrangements, arrival and departure times should be
received by The Luxton Bandung 7 (seven) days prior to group arrival. Formal Hotel Voucher with stamped
from your company is required should your company has Credit Facility Approval from The Luxton Bandung.
For other information required we may be contacted at mobile # 0811 2330 050 , CP: Carina Cahaya / Sales
Executive. Wish that The Luxton Bandung be one of your destination venues to accommodate your future event.
Warmest Regards, Accepted By,
THE LUXTON HOTEL KERETA CEPAT INDONESIA
Prahasta Aditya /Sales Cordinator
Cc; Hani Pramudyawati / Director of Sales and Marketing)
THE LUXTON BANDUNG/ Jalan Ir. H. Juanda No.18, Bandung 40115, Indonesia
T. +62.22 422 0700 / F. +62.22 422 0600 / E. sales@bdg.theluxton.com
www.theluxton.com
