POSITION DESCRIPTION
BUSINESS UNIT: Human Resources POSITION TITLE: Payroll Officer - ANZ DATE PREPARED: February 2008
LOCATION: Sydney ROLES REPORTING TO THIS ONE: NA POSITION CODE (HR use):
HPOM0000100
REPORTS TO: Group Payroll Manager
PRIMARY OBJECTIVES:
The primary payroll objective of this position is to ensure that all aspects of Media Monitors payroll are processed in an accurate and timely manner in accordance
with all state and FDA legislations. The Payroll Officer is responsible for the day-to-day payroll operations, including payroll reporting, payroll system administration
and payroll accounting (including, but not limited to all payroll financial month end and year end processes, payroll reconciliations, payroll tax, PAYG, workers
compensation, superannuation and payment summaries).
POSITION DIMENSIONS: KEY CHALLENGES (Critical Success Factors):
e.g. revenue, no. of Employees, budget
Primary Accountability: Ensure the accurate and timely preparation and distribution of salary and wages.
Payroll – Aust/NZ Assist the Group Payroll Manager with the accurate and timely preparation and distribution of all month-end and
Shared Accountability: financial year-end reports, reconciliations and payments.
HRIS
KEY RELATIONSHIPS / KNOWLEDGE / SKILLS / EXPERIENCE:
INTERACTIONS:
Essential
Human Resources Around 2-3 years of practical experience in payroll.
Finance Demonstrated skills in end-to-end payroll functions.
Managers and Supervisors Sound operational knowledge of payroll system.
General employees Good understanding of related payroll legislations, remuneration benefits, taxation issues and organisations
policies as they relate to payroll
Excellent communication and interpersonal skills and a high level of service orientation
Ability to work under pressure and to deadlines.
Attention to detail and a structured approach to planning tasks.
Intermediate Microsoft Office (especially Excel)
Ability to work without immediate supervision and in a team environment.
Ability to handle and process sensitive information
Tact, diplomacy and assertiveness in applying policies
Desirable
Knowledge of PayGlobal
Knowledge of HRIS
1
DECISION MAKING (Freedom to Act): MM PROFESSIONAL COMPETENCIES:
With guidance from Group Payroll Manager, Action Oriented
decision making in relationship to daily payroll Client Centered
operations and maintenance data integrity. Quality Focus
Adaptability & Flexibility
Relationship Building / Teamwork
Developmental Focus
Initiative
KEY ACCOUNTABILITIES
KEY RESULT AREA MAJOR ACTIVITIES KEY PERFORMANCE INDICATORS
Payroll Operations Ensure the accurate and timely preparation and distribution of salaries and All aspects of payroll operations paid
wages. accurately and on time
Maintain pay records, associated time keeping data, and statistics, leave records Pay records and filing maintained and
and related information. up to date
Ensure compliance with all state and EBA requirements in relation to payroll. High level of internal customer
Assist with maintenance and interpretation of award data. satisfaction
Respond and satisfy all staff queries on pay and related matters. Maintain good understand of current
In conjunction with HR, process all terminations and redundancies in accordance payroll and EBA legislation, as well as
with EBA and state legislation. remuneration benefits and taxation
Administer records in relation to superannuation, insurance and other employee issues.
benefits. Actively participates and makes
Process all records and claims in relation to Workers Compensation in contributions in team meetings and one-
conjunction with HR. on-one meetings.
Ensure salary-packaging benefits are managed in accordance with state and Maintains confidentiality at all times
EBA legislation and company policy.
In conjunction with the Group Payroll Manager, ensure the continuous
implementation and improvement of payroll policies, procedures and processes
If possible participation on the Policy Committee of the MM Group
Superannuation Plan
Provide advice and make recommendations to ensure payroll best practice and
efficient and effective use of the system
Payroll System Ensure the integrity of the payroll system at all times Integrity of payroll system data
Administration Help the Group Payroll Manager with maintenance and upgrade of the payroll maintained
system as required Maintenance and upgrades performed
Assist the Group Payroll Manager with changes made to payroll manuals, in a timely manner
system manuals and training manuals are up to date and accurate. Manuals maintained and up to date at
2
all times
Payroll Accounting Help prepare, reconcile and process all end-of month and financial year-end Month-end and financial year-end
procedures (including but not limited to PAYG, payroll tax, superannuation and procedures processed accurately and
payment summaries) with in required timeframes. on time
Maintain all records in conjunction with year end reconciliation of Workers All legislative and company
Compensation, completing declarations and schedules as required reconciliations and payments processed
Ensure compliance with all state and federal requirements in relation to the within required timeframes
above. Good understand of current payroll
Liaise with Finance to ensure accurate and timely management of end-of month accounting legislation
and financial year-end procedures and reconciliations.
Work with the Group Payroll Manager and Group Accountant and Finance
Directors to provide meaningful and accurate Board reporting.
Payroll reporting as required
Continually review and improve end-of month and financial year-end procedures
General Participate as part of the MM corporate HR team in ensuring that all HR issues Good working relationship with HR
are legally and properly addressed team.
Fully support the HR team in ensuring the department functions at the highest Demonstrates support for all HR
level at all times. decisions when dealing with internal and
Participate in project work as required. external customers.
Complete project work with in required
timeframes
