Seshadripuram Educational Trust

Seshadripuram First Grade College, Yelahanka

Post Graduate Department of Commerce and Management
NAAC Accredited ‘A’ Grade
No.26, Yelahanka New Town, Bengaluru – 560064, Tel : 0802395 5371 / 2295 5369
Email : pgdept@sfgc.ac.in Website: www.mcom.sfgc.ac.in

HANDBOOK & WORK DIARY FOR

M.COM (FA)
III SEMESTER

NAME OF THE STUDENT:

REGISTER NO:

MOBILE NO:

EMAIL:

RESIDENTIAL ADDRESS:

NAME AND ADDRESS OF THE COMPANY:

 INTERNSHIP PROJECT FOR THE III SEMESTER M.COM (FA) STUDENTS

As per Bangalore University regulations pertaining to M.COM (FA) course, each student must
take up an ‘Organizational Study’ as part of their 3rd Semester qualifying requirements. They
must submit hard bound copies to: -

1) College,

2) University,

3) Self-Copy

Within 30 days of commencement of Internship Project.

Internship Report

This internship report is an Organizational Study. The students are expected to study the whole
organization or a wing of the organization (if the organization is a huge company).

It is compulsory for the students to take up assignments provided to them or tasks given by the
organization.

Objective

To help the students understand the actual functioning of an organization through

Internship Experience and give them the required practical exposure. They can conduct SWOT
analysis of the organization to understand the complete synchronized activities of an
organization.

Duration

During their 3rd Semester M.COM (FA), they have to work for a minimum period of 30 days and
submit the report of the same.

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
Regulations

1. The student shall attend to any task or assignment given to them by the organization.
2. There shall be an Organizational Guide and a College Guide.
3. The student must produce a Certificate of Internship Completion.
4. All of the above must be included and appended in the final report.

The Learning Process

1. Observe the work environment.

2. Sketch the Organization’s Hierarchy.
3. Study and make sufficient notes regarding the various departments of the organization.
4. Assess the organizational performance.
5. Prepare/Observe Vision, Mission, Objectives and Goals of the Organization (if not
prepared).
6. Examine any changes in the environment and how best the organization can achieve its
Objectives.

Report
● Minimum of 50 pages.
● Hard Bound.
● Font Size – Headings 14, Content 12.
● 1.5 line spacing to be provided.
● A4 Size sheets Executive Bond Paper.
● Font styles – Times New Roman / Arial.
● Foot Note – End of each chapter.
● References – End of each chapter.
● Bibliography.

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
 PROJECT SCHEME FOR INTERNSHIP PROJECT
for M.COM (FA)

A. COVER PAGE –

B. CERTIFICATES –
1. TITLE PAGE
2. DECLARATION
3. CERTIFICATE (GUIDE / COLLEGE)
4. CERTIFICATE (ORGANIZATION)
5. ACKNOWLEDGEMENT
6. CONTENTS
7. LIST OF TABLES / GRAPHS OR CHARTS

C. CHAPTER –
1. ECONOMIC SCENARIO
2. INDUSTRY ANALYSIS
3. COMPANY ANALYSIS
4. FUNCTIONAL ANALYSIS
5. OVERALL SWOT ANALYSIS OF THE COMPANY
6. SUMMARY OF ANALYSIS & SUGGESTIONS
7. STUDENT’S LEARNING EXPERIENCE
ANNEXURE
BIBLIOGRAPHY
PHOTOGRAPHS (if any)
COPY OF THE ANNUAL REPORT OF THE ORGANIZATION

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
Steps to be followed in the Process of Internship Project Work under a Company:-
1) Present Economic Scenario
Before starting the Internship Project, students must understand the present economic
scenarios of the country and gauge how the company is also faring alongside the economic
aspects relating to the firm. Students can collect details such as GDP trends, Per Capita Income,
Monetary and Fiscal Policies, Prevailing Interest Rates etc.,
All such above information will be available in the Government Portals online and/or
Newspapers/Journals.
2) Industry Analysis
This Industry Analysis should include Number of Competitors, Rate of Industry Growth, Product
/ Service Characteristics, Capacity, Buyers / Customers; Suppliers of Raw Materials and Parts,
Substitutes available, Stakeholders of the industry, key success factors etc.,
All such above information will be available in the Government/Company Portals online and/or
Newspapers/Journals.
3) Company Analysis
The company analysis should include the following:
1. Type of Organization: Private/Public Sector Public Company/Private Sector Public
Company,
2. Year of Incorporation,
3. Company’s Mission, Vision, Goals and Objectives,
4. Promoters of the Company,
5. Shareholding Pattern,
6. Organization Structure or Hierarchy,
7. Number of Employees working,
8. Classification of Employees,
9. Size of Land and Building,
10. Branches/Plants if any,
11. Capital Structure,
12. Products Produced,
13. Market Share,
14. Equity Share Data,
15. Sales & Profit over 3 - 5 years period,
16. Top Management Level
- Board of Directors
- Degree of Involvement of Directors
- Chief Executive Officer - his/her functions
- Chief Finance Officer - his/her functions
- Chief Marketing Officer - his/her functions

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
 17. Company’s Major
- Customer Profile,
- Suppliers of Raw Materials, Spares etc.,
- Bankers and Financial Institutions,
- Related Ancillary Industry,
- Transporters, Dealers and Agents, Critical Factors.

Functional Analysis
The students are required to do analysis of each functional departments such as Marketing,
Human Resource, Finance, Production & Operations etc., It should include things such as
People, Policies, Systems and Procedures if any.
It should be done in 2 parts: -
Part 1
● The students should know specifically function/activities performed by each of
the departments. The functions could be listed. For example, Marketing Department
may be involved in Packaging, Advertisement, Transportation and Sales Promotion.
● The students are required to study organization structure of each of the
departments which includes the roles of each employees in their respective hierarchy.
● Number of employees working in the department in various categories.
● Classification of employees according to their age, qualification and experience.

Part 2
Production Department
The students are required to study plant facilities, type of manufacturing system, age and type
of equipment, degree and role of automation, plant capacities and utilizations, productivity
rating availability and type of transportation.
Try to record:
1. Products used,
2. Raw Material used and Product Mix,
3. Cost Per Unit of Labour, Material and Overheads,
4. Inventory Management System,
5. Quality Control (TQM tools implemented),
6. Safety Program,
7. Process involved in Manufacturing of the product,
8. Types of Logistics used,
9. Vendor Management,
10. Challenges faced by Production Managers due to recession in the economy,
11. Prepare a sketch of the layouts of the department.

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
Make a SWOT analysis of the same.
Marketing Department
The students are required to make an in-depth study of the marketing department:
1. Objectives of the Dept.,
2. Sales Dept.,
3. Marketing Research Dept.,
4. Promotion Dept.,
5. Distribution.
6. Product Design Dept.,
7. Marketing Strategies.
Make a SWOT analysis of the same.

Human Resource Management Department

The students are required to collect each of the following information:
1. HR strategy of the Company,
2. Recruitment & Selection Process adopted,
3. Training & Development programme,
4. Promotion Policies,
5. Transfer Policies,
6. Compensation Policies,
7. Empowerment,
8. Reward System,
9. Performance Appraisal System,
10. Retrenchment,
11. Number of Employees working at present in the organization,
12. Classification of Employees based on:
- Age
- Sex
- Experience
- Qualification
Make a SWOT analysis of the same.

Finance Department
The students are required to study the following:
1. Financing Resources of the Organization,
2. Equity Contribution,
3. Total Borrowing,
4. Net Fixed Assets,
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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
 5. Current Assets,
6. Current Liabilities,
7. Information regarding Imports & Exports,
8. Net Sales,
9. Profit before Tax,
10. Profit after Tax,
11. Net Cash Flows.
Make a SWOT analysis in terms of:
I. Managerial Efficiency/Ability/Experience,
II. Technology Used,
III. Qualified and Skill Labour,
IV. Financial Strength,
V. Demand for Products Produced/Service Provided,
VI. Rivals,
VII. Market Share,
VIII. Price of the Product,
IX. Geographical Location,
X. Nearness to the Market/Customers/Suppliers,
XI. Sales and Profit Earnings.

Student’s Learning Experience

Students are expected to indicate their learning experience under the following heads:-
● Getting Permission to do Internship in the Organization,
● About working in the Organization,
● About Cooperation extended by Management & Employees,
● About what they learnt in their Internship Training.

Work Diary
This particular Work Diary must be carried by the student at all times, to the organization and
to the college. They are required to record all information collected by them in this particular
report on a daily basis.
The students are required to record all relevant information for their report.
No essential information must be leaked or lost.
The students are required to submit the Final Internship Report along with the Work Diary. The
same will be presented to the Viva-Voce panel as authentication and proof of Internship Project
Completion.

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
 STUDENT PROGRESS DIARY

Signature of
Signature
the
Date Topics Discussed of the
Organization
Student
Guide

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
 Signature of
Signature
the
Date Topics Discussed of the
Organization
Student
Guide

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
 Signature of
Signature
the
Date Topics Discussed of the
Organization
Student
Guide

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
 Signature of
Signature
the
Date Topics Discussed of the
Organization
Student
Guide

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
Date: General Information

Name and Address of the Industry /

Organization and place of registered
office

Route Map and Landmark Enclose a separate sheet for road map and landmark

Prepare this and get it approved by the External

Layout of the Organization
Guide (Company Guide)

Urban / Rural / Semi Urban

Size of Land and Building

Type of Organization Private / Public / Others

Year of Incorporation

Company’s Mission

Company’s Vision

Goal and Core Values

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
Date: Details about the Company

Promoters of the Organization

Name of the Chairman

Managing Director / Chairman

Name of the CEO

Organizational Structure Enclose in a separate sheet

Male:
Total Number of Permanent Employees
Female:
Physically Challenged:

CSR Activities

Number of Offices

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
Date: Departments, Products and Customers

No. of Departments

Names of Departments

Enclose a separate sheet indicating the Flow Chart -

Flow Chart
Consult Company Guide before preparing.

Industrial Product:
Consumer Product:
Products
Durable:
Non-Durable:

Names of the Products

Customers/Consumers of the Company

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
Date: Production Department

Department Structure Enclose the Chart

Name of the Production Manager

Number of Employees

Classification of Employees

Pay Scale and Grades

Working Shifts in the Department

Number of Contract Employees

Number of Machines

Choice of Technology

Time required for Manufacturing

Process Layout & Production Process Enclose in a Separate Sheet

Scrap Management, Pollution Control

etc.,

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
Date: Purchase Department

Department Structure Enclose the Chart

Name of the Purchase Manager

Number of Employees

Classification of Employees

Pay Scale and Grades

Procedures followed in Purchasing

Documents used in Purchasing

Purchase Decision Making Process

Details of Suppliers

Understanding Order to Payment cycle

Method for evaluation of Vendors

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
Date: Stores Department

Department Structure Enclose the Chart

Name of the Stores Manager

Number of Employees

Classification of Employees

Pay Scale and Grades

Store Keeping Method

Documentation Procedures

Stock Level Maintenance

House Keeping
Stock Verification
Techniques of Inventory Management
Adopted

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
Date: Research and Development

Department Structure Enclose the Chart

Name of the R&D Manager

Number of Employees Working in R&D

Department

Classification of Employees

Pay Scale and Grades

Functions

Give details of the R&D activities of the

Organization for the last five years

Any recent breakthrough achievement

by the R&D Department

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
 Sales & Marketing
Date: or
Sales / Marketing Department

Department Structure Enclose in a Separate Sheet

Name of the Manager

Objectives of the Department

Number of Employees in the

Department

Pay Scale and Grade

Product Planning Process – Market /

Competition

Product Life Cycle

Product Mix of the Company

Sales Target

Allowance given to Sales representatives

- Outstation
- Foreign Country
- Within State

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
Date: Human Resource Department

Department Structure Enclose the Chart

Name of the HR Manager

Number of Employees

Classification of Employees

Pay Scale and Grades

Working Shifts in the Department

Methods of Recruitment

Selection Procedure

Induction Programme

Training Methods

Welfare Measures, mention all

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
 Compensation Policy

Mode of Promotion

Performance Appraisal Adopted

Activities Undertaken

Trade Union Activities

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
Date: Finance Department

Department Structure Enclose the chart

Name of Finance Manager

Number of Employees in the Department

Classification of Employees

Pay Scale and Grade

Source of Finance
Short term
Long term
Give the following Information for the last 5 years in a columnar form

Net Fixed Assets

Current Assets

Net Sales

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
 PBT

PAT

Cash (Closing Balance)

Net Sales to PAT

Inventory Turnover Ratio

Current Ratio

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
 Debtor Turnover Ratio

Return on Investment

Payment Collection Mechanism adopted

by company

Credit Period given to the Debtors

Mode of Payment to the Suppliers

Procedures for allocation of funds for

various departments

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
 Cash budget and Cash Management
System

Software used for Recording Financial

Transactions

Any other relevant information

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
Date: Other Activities of the Organization

Safety Measure:
● Fire Extinguisher
● Smoke Detectors
● Shoes
● Helmets
● Safety Jackets
● Safety Glasses
● Machine Protectors
● Hand Gloves
● Company Ambulance
● Company Doctors for 24/7

General Issues:
● Rain Harvesting
● Emission and Pollution Control
Measures
● Tree Planting
● Development and Maintenance
of Public Gardens

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
Date: Achievements / Awards received by the Organization

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
Date: Enterprise Resource Planning

Does the Organization have ERP

Models?

Department in which ERP has been

adopted:

● Finance and Accounts

● Marketing Management
● Inventory Control and
Management
● Production Planning and Control
● Sales and Distribution
● SCM
● HRM
● Quality Management
● Plant Maintenance
● Treasury and Project
Management

Choice of Technology and Outsourced

Activities by the Organization

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka
Date: Finalization of the Report

Collecting Necessary Documents and

Certificates. Presenting a brief report to
the Heads of the Department or
Company Guide and getting their
opinion about the process of training.
Students are expected to get the
approval from the above.

Opinions or Remarks by the Company

Guide

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Post Graduate Department of Commerce & Management, SFGC - Yelahanka