British Standard

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 BRITISH STANDARD BS 1629:1989
Incorporating
Amendment No. 1

Recommendations for

References to
published materials
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

ICS 01.140.10; 01.140.20

 BS 1629:1989

Committees responsible for this

British Standard

The preparation of this British Standard was entrusted by the Information and
Documentation Standards Policy Committee (DOT/-) to Technical Committee
DOT/1, upon which the following bodies were represented:

Aslib
Booksellers Association of Great Britain and Ireland
British Film Institute
British Library (Bibliographic Services Division)
British Library (Lending Division)
Commonwealth Agricultural Bureaux
Construction Industry Research and Information Association
Institute for Scientific Information
Institute of Scientific and Technical Communicators
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

Library Association
Royal Geographical Society
Royal Institute of British Architects
Royal Society
Standing Conference of National and University Libraries

The following bodies were also represented in the drafting of the standard,
through subcommittees and panels:

Bodleian Library
British Broadcasting Corporation
British Cartographic Society
British Committee for Map Cataloguing Systems
British Computer Society
British Geological Survey
British Library (Humanities and Social Sciences)
British Library (Science Reference Library)
Chartered Institute of Patent Agents
Computing Services Association
Institute of Information Scientists
International Association of Music Libraries, UK Branch
Loughborough University of Technology
Ministry of Defence
National Library of Scotland
National Library of Wales
Ordnance Survey
Patent Office
Public Record Office

This British Standard, having

been prepared under the
direction of the Information
and Documentation Standards
Policy Committee, was
published under the authority
of the Board of BSI and Amendments issued since publication
comes into effect on
31 May 1989 Amd. No. Date of issue Comments
© BSI 06-1999
10180 November Indicated by a sideline in the margin
1998
The following BSI references
relate to the work on this
standard:
Committee reference DOT/1
Draft for comment 85/63396 DC

ISBN 0 580 16203 6

 BS 1629:1989

Contents

Page
Committees responsible Inside front cover
Foreword ii
1 Scope 1
2 Definitions 1
3 Methods of citation 2
4 Elements of a reference 3
5 Originator 4
6 Title 7
7 Material designation 9
8 Map series designation 9
9 Scale 9
10 Edition 9
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

11 Production 10
12 Numeration and pagination 11
13 International standard numbers 11
14 Location 12
15 Additional general information 12
16 Special categories of document 12
17 Presentation of references 14
Appendix A Examples 17
Appendix B Abbreviations 20
Appendix C Bibliography 21
Table 1 — Reference to a book or other separately issued item 15
Table 2 — Reference to a serial 16
List of references Inside back cover

© BSI 06-1999 i
 BS 1629:1989

Foreword

This revision of this British Standard has been prepared under the direction of
the Information and Documentation Standards Policy Committee. It supersedes
BS 1629:1976, which is withdrawn.
The first edition, published in 1950, offered guidance on the presentation of the
details required to identify publications, based on a scheme prepared by the
International Federation of the National Standardizing Associations (ISA), which
was the forerunner of the International Organization for Standardization (ISO).
The second edition, published in 1976, was based on the first edition of ISO 690.
Over the ensuing years attention has been paid, both in the UK and
internationally, to the differing needs of users. At one extreme are the fully
detailed bibliographic descriptions appropriate to large libraries, for which rules
have been codified in the Anglo-American cataloguing rules [1] and in the
International Standard Bibliographic Descriptions (ISBD) [2]. At the other
extreme are the citations of one document by another, for which short
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

descriptions, sufficient only to identify a source unambiguously and to indicate its

nature, are adequate. This special need was met in the UK in 1978 by the
publication of BS 5605, which introduced, for the first time, guidance on methods
of indicating within a text where the bibliographic details of another publication
may be found. Because BS 5605 was deliberately kept as concise as possible, it
cannot provide for all special cases. BS 1629 provides amplifying details and
caters also for the somewhat fuller descriptions that abstracting and indexing
services use in reviews, bibliographies and accessions lists.
This revision takes into account developments made during the protracted
discussions on the revision of ISO 690. Its scope has been extended to bring all
types of publication within one standard, which now makes specific provision, not
only for printed matter, but also for audio, graphic, video, computer and other
non-print material. It supersedes BS 5195-1:1975 and BS 5195-2:1977 for maps
and charts and BS 6098:1981 for published sound recordings, which are
withdrawn. Unpublished documents remain the subject of a separate but
compatible standard, BS 6371.
Appendix A sets out complete references for the more specific examples given in
the text. Appendix B gives abbreviations that may be used in references.
A British Standard does not purport to include all the necessary provisions of a
contract. Users of British Standards are responsible for their correct application.

Compliance with a British Standard does not of itself confer immunity

from legal obligations.

Summary of pages
This document comprises a front cover, an inside front cover, pages i and ii,
pages 1 to 22, an inside back cover and a back cover.
This standard has been updated (see copyright date) and may have had
amendments incorporated. This will be indicated in the amendment table on
the inside front cover.

ii © BSI 06-1999
 BS 1629:1989

1 Scope 2.7
map height
This British Standard makes recommendations for
the preparation of bibliographical and other the top-to-bottom measurement of a map when the
references to be given in works that are not map is in a reading position
themselves primarily bibliographical. It applies to 2.8
all the different kinds of published work that might map series designation
be cited, including monographs, serials and
a coded numeric or alphanumeric identification
contributions, patent documents, cartographic
applied to a map sheet, a map series or an atlas by
material, computer software and data bases, music,
the publisher
recorded sound, prints, photographs, illustrations,
audiovisuals and moving images. 2.9
NOTE The titles of the publications referred to in this standard monograph
are listed on the inside back cover. a publication in print or non-print form, complete in
itself or intended to be completed in a finite number
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

2 Definitions of parts
For the purposes of this British Standard the 2.10
following definitions apply. neat line
2.1 a line, usually a grid or graticule, that encloses the
call number detail of a map
a reference provided to enable the custodian to 2.11
locate a document within a repository originator
2.2 the person, people or organization responsible for
contribution the intellectual content of a document or
an item provided by an originator to form part of a contribution
host document from several originators, e.g. an 2.12
article in a periodical reference
2.3 a set of data describing a document or part of a
document document, sufficiently precise and detailed to
a combination of a medium and the information identify it and to enable it to be located
recorded on it a reference may be:
2.4 a) part of a list of documents;
illustrations b) the heading of an abstract or a critical review;
graphics such as photographs (including negatives c) a note appended to a text, either at the foot of
and transparencies), engravings, prints, drawings, the page or at the end of a text;
wall charts, etc.
d) a statement embodied in the text.
2.5
2.13
landscape
serial
of a page or a book designed to be read with the
a publication in print or non-print form, issued in
longer edge towards the reader
successive parts, usually having numerical or
2.6 chronological designations, and intended to be
map series continued indefinitely
a number of related map sheets designed to form a 2.14
single group, normally distinguishable by such series
common characteristics as a collective title,
a group of monographs, serials or other publications
a sheet-numbering system and the same scale
sharing a common title, possibly numbered
NOTE Normally a map series is the work of one mapping
agency.

© BSI 06-1999 1
 BS 1629:1989

3 Methods of citation STIEG, M.F., 1981b. The information needs of

historians. College and Research
3.1 Relation between citation in text and
Libraries, 42(6), 549–560.
reference
3.3 Numeric system
Statements in a text should be linked to the
bibliographic details of the documents that support 3.3.1 Citation in text. Numerals in the text, in
those statements in one of the three ways described parentheses, square brackets or superscript, refer to
in 3.2, 3.3 and 3.4. documents in the order in which they are first cited.
Subsequent citations of a particular document
3.2 Name and date system (Harvard system)
receive the same number as the first. If particular
3.2.1 Citation in text. The originator’s name and the parts of a document are cited, page numbers, etc.
year of publication of the document cited are given may be given after the numerals.
in the text. If the originator’s name occurs naturally Examples
in the text, the year follows in parentheses, but if
not, both name and year are in parentheses. For a) “The notion of an invisible college has been
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

citations of particular parts of a document, the page explored in the sciences26. Its absence among
numbers, etc. may be given after the year within the historians is noted by Stieg13p.556. It may be, as
parentheses. Burchard8 points out, that they have no
assistants, or are reluctant to delegate27, 28...”
If two or more documents have the same originator
and year, they are distinguished by lower-case or
letters (a, b, c, etc.), following the year within the b) “The notion of an invisible college has been
parentheses. explored in the sciences (26). Its absence among
Example historians is noted by Stieg (13 p.556). It may be,
as Burchard (8) points out, that they have no
“The notion of an invisible college has been assistants, or are reluctant to delegate (27, 28)...”
explored in the sciences (Crane 1972). Its absence
among historians is noted by Stieg (1981b, p.556). 3.3.2 References. The references to the documents
It may be, as Burchard (1965) points out, that are set out in their numerical order in a numbered
they have no assistants, or are reluctant to list.
delegate (Smith 1980; Chapman 1981) ...”. Example
3.2.2 References. The references to the documents ...
are set out in a list in the alphabetical order of the 8. BURCHARD, J.E. How humanists use a
originators’ surnames, with the year of publication library. In: C.F.J. OVERHAGE and
and lower-case letter, if any, immediately following J.R. HARMAN, eds. Intrex: Report on a planning
the originator’s name. conference and information transfer
Example experiments, 3 Sep. 1965.
... ...
BURCHARD, J.E., 1965. How humanists use a 13. STIEG, M.F. The information needs of
library. In: C.F.J. OVERHAGE and historians. College and Research
J.R. HARMAN, eds. Intrex: Report on a planning Libraries, 1981,42(6), 549–560.
conference and information transfer ...
experiments, 3 Sep. 1965. 26. CRANE, D. Invisible Colleges.
... Chicago: University of Chicago Press, 1972.
CHAPMAN, J., 1981. Report to the British 27. SMITH, C. Problems of information studies
Library Research and Development Department in history. In: S. STONE, ed. Humanities
S1/9/281. Microfiche. Birmingham: University information research. Sheffield:
School of History. CRUS, 1980, pp. 27–30.
... 28. CHAPMAN, J. Report to the British Library
CRANE, D., 1972. Invisible Colleges. Research and Development Department
Chicago: University of Chicago Press. S1/9/281. Microfiche. Birmingham: University
... School of History, 1981.
SMITH, C., 1980. Problems of information
studies in history. In: S. STONE, ed. Humanities
information research, Sheffield:
CRUS, 1980, pp. 27–30.
...

2 © BSI 06-1999
 BS 1629:1989

3.4 Running notes 35. SMITH, C. Problems of information

3.4.1 Citation in text. Numerals in the text, in studies in history. In: S. STONE, ed.
parentheses, square brackets or superscript, refer to Humanities information research. Sheffield:
notes, numbered in the order they occur in the text. CRUS, 1980, pp. 27–30. J. CHAPMAN. Report
The notes may contain references to cited to the British Library Research and
documents. Multiple citations of one document Development Department S1/9/281.
receive separate note numbers. Microfiche. Birmingham: University School of
History, 1981.
Example
or
“The notion of an invisible college has been
explored in the sciences32. Its absence among b) 1. The abbreviations used are listed on
historians is noted by Stieg33. It may be, as page 357.
Burchard34 points out, that they have no ...
assistants, or are reluctant to delegate35,...” 8. BURCHARD, J.E.
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

One note number is used for each statement or ...

group of statements supported by a citation; the
corresponding note may include more than one 4 Elements of a reference
source (see note number 35 in example a) to 3.4.2).
4.1 Order of elements
3.4.2 References. The notes are set out in their
numerical order. The basic order of elements in normal references
should be:
A note that refers to a document cited in an earlier
note either repeats the full reference or gives the a) originator, if any;
number of the earlier note, with any necessary page b) year — in name and date system (see 3.2);
numbers, etc. c) title;
If names are abbreviated, note number 1 explains d) material designation, if necessary;
all such abbreviations or states where explanations
e) production (publisher or equivalent);
may be found.
f) date1);
Examples
g) numeration within the item;
a) 1. The abbreviations used are:
h) location of the item, if rare.
CRUS = Centre for Research on User Studies
UGC = University Grants Committee Table 1 and Table 2 illustrate the application of this
recommendation in particular circumstances.
...
8. BURCHARD, J.E. How humanists use a 4.2 Sources of data
library. In: C.F.J. OVERHAGE and The data for a reference should, if possible, be taken
J.R. HARMAN, eds. Intrex: Report on a from the cited item itself.
planning conference and information transfer An eye-legible source should be preferred to any
experiments, 3 Sep. 1965. other; if possible, the citer should view
... machine-readable, microform or audiovisual text to
15. STIEG, M.F. The information needs of verify data and should note any differences in
historians. College and Research square brackets. Suitable sources in order of
Libraries, 1981,42(6), 549–560. preference are:
... a) heading of a contribution or microform, caption
to a cited illustration;
32. CRANE, D. Invisible colleges.
Chicago: University of Chicago Press, 1972. b) title page or equivalent, or map face;
33. STIEG, ref. 15, p.556. c) verso of title page;
34. BURCHARD, ref. 8. d) cover or label permanently associated with the
item;
e) container;
f) accompanying documentation, e.g. explanatory
leaflet or manual;
g) subject matter of the item.

1) In the name and date system the year should not normally be repeated unless a fuller date is necessary, e.g. for a serial.

© BSI 06-1999 3
 BS 1629:1989

If any element of data appears in different forms in e) publisher; on-line information provider;
different sources, the form appearing most production company;
prominently in the preferred source should be used f) distributor, on-line host.
unless that source is obviously incorrect,
For cited documents containing a number of
e.g. a wrong label has been attached.
contributions, a role with which a single originator
4.3 Data supplied from other sources is associated should be preferred to any role with
Any information that does not appear in the cited which several originators are associated
document, but is supplied by the citer, should be (see also 5.4.3).
enclosed in square brackets. Examples
4.4 Transliteration AYMARD, Maurice, ed. Dutch Capitalism and
Any element not in the same Roman alphabet may World Capitalism. Studies in Modern
be transliterated or romanized in accordance with Capitalism.
the relevant British Standard or International BRITTEN, Benjamin. Eight folk song
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

Standard (see page 21). arrangements for high voice and harp. Edited by
Osian ELLIS.
4.5 Abbreviation
KING’S SINGERS. Christmas with the King’s
Generally accepted terms may be abbreviated in
Singers: six arrangements for mixed voices.
accordance with ISO 832 (see 15.4 and Appendix B).
Other abbreviations should be avoided except as 5.1.2 Cartographic material. For cartographic
provided in 3.4.2 for running notes, in 5.1.6 for material, the originator’s role may be indicated on
illustrations, in 5.3.4 for patent documents and the map by terms such as “by”, “cartographer”,
in 16.6 for series titles. “compiled”, “corrected”, “dedicated”, “edited”,
“designed”, “drawn”, “copied”, “made”, “engraved”,
4.6 Punctuation and typography “revised”, “updated”, etc.
A consistent system of punctuation and typography Examples
should be used for all references included in a
publication. Each element of a reference should be Wording on map Originator cited
clearly separated from subsequent elements by Surveyed by Isaac Taylor TAYLOR, Isaac
punctuation or change of typeface. Lake District: tourist ORDNANCE SURVEY
NOTE In order to emphasize the importance of consistency, a map.
uniform scheme of punctuation is used in the examples in this Ordnance Survey
British Standard. The scheme is purely illustrative and does not
form part of the recommendations. Attributions may be given in the originator element
or included in the additional information
5 Originator (see clause 15). The name of an individual who is
5.1 Selection known to be the major contributor to the creation of
a map should be included, even if it is not
5.1.1 General. The person (see 5.2) or organization
prominently displayed.
(see 5.3) shown most prominently in the preferred
source (see 4.2) as responsible for the content of the 5.1.3 Computer software. For computer software,
cited item, in its published form, should be given as the name of any other originator should be given in
originator. The originator’s role varies from one preference to that of the distributor, even if the
item to another. If there is no obvious originator, one latter is more prominently displayed.
should be selected from the following, listed in order Example
of preference: BIBLIOGRAPHIC RETRIEVAL SERVICES.
a) author; composer, librettist; mapping agency, BRS/SEARCH program. Mainframe version,
surveyor, cartographer, copyist; system designer Level 3.
of software; patentee, patent applicant; artist,
photographer, draughtsman, graphic designer; Latham: BRS, 1983.
5.1.4 Music. In references to written or recorded
b) conductor, performer of music, drama, etc.;
music, the composer should normally be shown as
director of films; inventor;
the originator, even if a librettist is given equal
c) compiler, editor, reviser; prominence.
d) translator; engraver, photographer of another Example
originator’s work, copyist; arranger; software
programmer; PACINI, Giovanni. II Corsaro. Libretto by
Giacomo FERRETTI after Lord Byron.

4 © BSI 06-1999
 BS 1629:1989

5.1.5 Patent documents. For patent documents, the 5.2.3 Additions. Additions to names indicating
name of the inventor, if different from the proprietor rank, office or status (academic, professional, etc.)
or applicant, may be given, preceded by the word may be retained or supplied to distinguish
“inventor”. originators with the same names.
Example Examples
WINGET LTD. Detachable bulldozer attachment CLARK, William, ARIBA
for dumper vehicles. Inventor: Reginald John CLARK, William, MD, MRCP
ENGLAND.
BALFOUR, Robert, Col.
5.1.6 Illustrations. Several individuals may be
BALFOUR, Robert, [Rev.]
concerned in the production of illustrative material.
If their names are recorded on the item, 5.3 Organizations or groups
abbreviations may be used to indicate their roles, 5.3.1 Form of name. If the originator is an
e.g. del., fecit, lith., mens., pinx., sculp. organization or group of people, the form of name
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

Example used in the reference should be that which appears

VAN DE PASSE, Crispin, I. Queen Elizabeth in most prominently in the preferred source,
whole-length. Engraving. transliterated if necessary (see 4.4).
After Isaac OLIVER [1603]. Examples
London: British Museum, Department of Prints ACADEMIA SCIENTIARUM FENNICA
and Drawings. In: A.M. HIND. Engraving in ACADEMIE FRANCAISE
England in the sixteenth and seventeenth
AKADEMIYA NAUK SSSR
centuries. Part 1 — The Tudor Period.
INSTITUT GEOGRAPHIQUE NATIONAL
5.2 Personal names
MAGYAR SZABVANYUGYI
5.2.1 General. Names of originators should normally
ROYAL SOCIETY
be given in the form in which they appear in the
preferred source (but see 5.2.2), transliterated if If the name appears as a group of initials, the full
necessary (see 4.4). form, if known, may be added in square brackets,
unless the body is usually identified by the initials
Forenames or other secondary elements should be
given after the surname, if at the beginning of the only, e.g. Unesco, NATO.
reference. 5.3.2 Ambiguous names. To distinguish between
different bodies with the same name, the
Examples
appropriate place name should be added.
ACREDOLO, Curt
Example
HALDANE, J.B.S.
TRINITY COLLEGE (Cambridge)
HALE-WHITE, William, Sir,
TRINITY COLLEGE (Dublin)
MONTEVERDI, Claudio
5.3.3 Subordinate body. If the name of an
OVERHAGE, C.F.J., and J.R. HARMAN organization implies subordination to a parent body
RAMON Y CAJAL, Santiago of which it is an organ or administrative division, or
Treatment of secondary elements should follow the if its full significance depends upon the inclusion of
practice of the nation to which the originator the name of the parent body, the latter should be
belongs as closely as possible. given first in the reference.
Examples Examples
DE LA MARE, Walter [English] IMPERIAL CHEMICAL INDUSTRIES. Paints
Division.
DE SICA, Vittorio [Italian]
MINISTRY OF PETROLEUM AND MINERAL
FALLA, Manuel de [Spanish]
KLEIST, Heinrich von [German] RESOURCES. Air Survey Department.
LA FONTAINE, Jean de [French] A subordinate body should appear under its own
name if it has specific functions of its own and the
5.2.2 Variant forms. If an originator’s name appears full significance of its name is independent of that of
in different forms in different documents cited in the parent body.
one work, e.g. Tchaikovsky, Chaikovski, the form
used in the cited document should be retained. Only
one form of the name, in square brackets if
necessary, should appear as the first element.

© BSI 06-1999 5
 BS 1629:1989

Examples 5.4.3 Title first. For certain kinds of work,

ACADEMIE FRANCAISE [not INSTITUT e.g. encyclopaedias, dictionaries, or if an item is the
DE FRANCE. cooperative output of many individuals, none of
Académie whom has a dominant role as originator, e.g. films,
française] videos, the title should be used instead of an
originator. For references to works with several
WORLD HEALTH [not UNITED
originators, it may be appropriate to give the title or
ORGANIZATION NATIONS. World
series title first (but see 5.1.1). (See also 5.6
Health
and 16.3.1.)
Organization]
Examples
5.3.4 Parent body. If the parent body is a state, a
federation of states, or a provincial, local or Encyclopaedia Britannica.
municipal authority, a name in general use should The last command. Silent film. Directed by Josef
be given in preference to a full or correct official VON STERNBERG.
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

name. Foreign names may be given in their English 5.4.4 Conferences. If no person or organization can
form. be identified as the originator (see 5.1.1) of the
Examples proceedings of a single conference, the name of the
conference should be treated as the first element.
FRANCE [for: République française]
Example
HULL [for: Kingston-upon-Hull]
WESTMINSTER [for: City of Westminster] International Conference on Scientific
information. Washington DC, 1958.
YUGOSLAVIA [for: Federativna Narodna
Republika Jugoslavije] The numbered proceedings of a series of conferences
should be treated as a serial.
For patent documents, the country of origin or
5.4.5 Subsidiary originator. To facilitate
originating office may be abbreviated according to
identification of a particular document, or because
the World Intellectual Property Organization
of relevance to the purpose of the citation, the name
(WIPO) ST3 code [3].
of any editor, translator or other person who has
Examples collaborated in the production of that document may
GB [for United Kingdom] be added after the title (see also 15.2).
SU [for Soviet Union] Examples
5.4 Multiple originators BAARD, H.P. Frans Hals. Translated from the
Dutch by George STUYCK.
5.4.1 Two or three originators. If there are two or
three originators of equal status, their names BACH, C.Ph.E. Sonate G-moll für Violine und
should be given. obligates Cembalo. Herausgegeben von Anne
Marlene GURGEL.
Examples
5.4.6 Originators of multiple editions. If a new
MURET, Pierre, and Philippe SAGNAC edition, abridgement or updated version of a work is
Bundesanstalt für Bodenforschung and produced by a new originator, the name of the first
UNESCO originator should be used if it appears as an
5.4.2 More than three originators. For works with originator in the preferred source.
four or more originators, the name of the first should Examples
always be given, with or without the names of PARKER, T.J., and W.A. HASWELL. A text book
others. If names are omitted “and others” or “et al.” of zoology. 6th ed. Vol. 1 revised by Otto
should be added. LOWENSTEIN; vol. 2 revised by
Example C. FORSTER-COOPER.
FITTING, Hans, et al. FITTING, Hans, et al. Strasburger’s text book of
botany.
GORDON, Dexter. Settin’ the pace. In: Long Tall
Dexter, the Savoy Sessions. Savoy, 1976, SIL 211.
Originally released on Savoy, 1947, MG 9003.

6 © BSI 06-1999
 BS 1629:1989

5.5 Pseudonyms Example

If a work has been issued under an assumed name, Eric, or Little by Little: a tale of Roslyn School.
normally this name only should be given in the NOTE For additional information about music titles
reference. see BS 4754.

Examples 6.1.3 Other title. If the cited item is widely known

by, or was originally issued under, a title different
CARROLL, Lewis
from that of the preferred source, the alternative
EL GRECO may also be given, in square brackets if necessary.
ELIOT, George Examples
MAUROIS, André CENTRAL ADVISORY COUNCIL FOR
If the originator’s real name is known, it may be EDUCATION (ENGLAND). Children and their
supplied preceded by “pseud. of”. primary schools [Plowden Report].
Example Cutter’s Way [Cutter and Bone]. Film.
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

BLAKE, Nicholas [pseud. of Cecil Day LEWIS] GREAT BRITAIN. House of Commons. Official
5.6 Anonymous works Report. Parliamentary debates [Hansard].
6.1.4 Long title. A title that is inconveniently long
For anonymous works cited by the name and date
may be shortened by the omission of some words,
system (see 3.2), “Anon” should be used instead of
but initial words, other than the definite or
an originator’s name. For anonymous works cited by
indefinite article, should not be omitted, nor should
the numeric system (see 3.3) or running notes
the sense be altered. The omitted words, with the
(see 3.4) the title may be treated as the first
exception of omitted articles, should be replaced by
element. If the originator’s name is known, it may be
three dots (for abbreviation of periodical titles,
supplied.
see 6.3.4).
6 Title Example
6.1 Form Source Reference
Map of the countries lying Map of the countries
6.1.1 Preferred form. The wording and spelling of
between Turkey and lying between
the title should be given in the form in which they
Birmah, comprising Asia Turkey and
appear in the preferred source (see 4.2).
Minor, Persia, India, Birmah...
6.1.2 Alternative forms. If alternative forms of title Egypt and Arabia and
are given in the preferred source, the most including the Black,
prominent should be used. If several forms are given Caspian and Red Seas.
equal prominence, the form used should be one of
the following, listed in order of preference: 6.1.5 Subtitles. Subtitles should be included if they
furnish essential information about the content of a
a) a title in English;
document (see also 6.1.6), otherwise they may be
b) a title in the language mainly used in the cited omitted.
document; Examples
c) for cartographic material [in preference to a) Shetland Sanctuary: birds on the Isle of Noss.
or b)]:
[“birds on the Isle of Noss” is a subtitle which
1) an overprinted title; should be retained]
2) a title in the title panel; Etheldreda’s Isle: a pictorial map of the Isle of
3) a title within the neat line of a map; Ely to commemorate the 1300th anniversary of
4) a title elsewhere; the founding of Ely’s conventual church.
d) for illustrations: Motor road map of south-east England: showing
trunk and other classified roads.
1) a title forming part of the original design;
2) a handwritten title on the document, or
custodian’s description;
3) a popular or traditional title, e.g. Mona Lisa;
e) other forms of title.

© BSI 06-1999 7
 BS 1629:1989

6.1.6 Ambiguous or incorrect title. Elucidation of a 6.2 Translation of title

title that is ambiguous or fails to indicate clearly the The original title of a translated document, or a
content of the publication may be supplied after the translation of the title, may be supplied
title. immediately after the original title.
Examples Example
Statistical digest of the war [1939–1945]. The Artamonovs [Delo Artamonvykh].
Two trio sonatas for two violins and basso Delo Artamonovykh [The Artamonovs].
continuo. [Op.5 no. 4, 5.]
6.3 Titles of periodicals and other serials
Your street map of the city of Cambridge and
surrounding area [actually Holmes Chapel, 6.3.1 Key title. The key title (see ISO 3297), if any,
Cheshire]. including the International Standard Serial
Number (ISSN) (see clause 13) should be given.
For cartographic material, the special subject and
area covered should be supplied if not given in the Examples
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

title. The supplied name of a geographical area Geological Magazine. ISSN 0016-7568.
should be the name in use at the date of production, Journal of Ecology. ISSN 0022-0477.
rather than a modern equivalent.
6.3.2 Form of title. If no key title is available and the
Examples title of the periodical, or other serial issued by a
National topographic map series. 1 : 100 000 society or similar organization, is insufficient in
[Queensland index map]. itself to identify the periodical, the organization’s
Gull’s eye view [of Hugh Town, St Mary’s, name should be added.
Scilly Isles]. Example
If a title contains an obscure abbreviation, the full Bulletin trimestriel. Institut archéologique du
form, if known, may be supplied. Luxembourg.
6.1.7 No title. If there is no clear title in the cited If no key title is available, a periodical should be
item, a title should be supplied, giving the following distinguished from others with the same title by the
information: addition of the place of publication.
a) the special subject matter; Example
b) the nature of the item, e.g. pamphlet, map, Natura (Amsterdam).
plan, drawing, index, engraving, photograph; Natura (Bucharest).
c) in addition, for a single cartographic item, 6.3.3 Earlier or later titles. Earlier or later titles of a
e.g. atlas, single-sheet map, the area covered; periodical may be given, with the years when the
Example title was in use.
[Wildlife sanctuaries of Trinidad.] Example
and for a map series as a whole, the scale and British Journal of Physical Education. 1970-.
series designation, if they are necessary to 1945–1954: Journal of Physical Education.
distinguish the series from others of the same
area; 1955–1969: Physical Education.
Example 6.3.4 Abbreviation. Titles of periodicals for which no
key title is available may be abbreviated in
[Western Australia forestry series. 1 : 63 360.] accordance with BS 4148. If there is any risk of
[Hong Kong. 1 : 1 000. Series HP1C.] ambiguity, the title should be given in full.
d) for illustrations, the subject matter and print
process.
Example
PELHAM, Henry, del. [Quin Abbey, Co. Clare.
General view.] Engravity.
[Chamberlain returns from Munich.]
Photograph.

8 © BSI 06-1999
 BS 1629:1989

6.4 Distinction between title of contribution TV news bulletin

and title of host item video cassette (VHS PAL)
If the cited item is a contribution, its title should be video disk (Laservision professional)
typographically distinguished from that of the host
videotext
item. If the host item is a monograph, “In:” should
precede its title. wall chart
Examples For the use of® see 15.8.
BRY, I., and L. AFFLERBACH. In search of an 8 Map series designation
organizing principle for behavioural science
literature. Community Mental Health For cartographic material, the map series
Journal. 1968, 4(1), 75–84. designation, if any, should be given in the form in
RANGANATHAN, S.R. Colon classification and which it appears in the preferred source, preceded,
its approach to documentation. if appropriate, by the term “series”.
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

In: Jesse H. SHERA and Margaret E. EGAN, Examples

eds. Bibliographic organization. Chicago: A.D. Maps. A.M. no. 677/2
University of Chicago Press, 1951, pp. 94–105. M726
MICHAEL, D. The effect of local deformations on Series 1106
the elastic interaction of cross walls coupled by
beams. In: E.A. COULL and Series TPC
B. STAFFORD-SMITH. Tall buildings. Oxford: GSGS 4219
Pergamon Press, 1967.
HARRIS, R.I. The nature of the wind. In: 9 Scale
Proc. Conference on the modern design of wind For cartographic material, the scale should be given,
sensitive structures. London: Construction normally as a ratio (calculated if necessary),
Industry Research and Information e.g. “1:50 000”, or, if given otherwise on the map, it
Association, 1971, Paper 3. may be cited as it appears. “Scale not shown” or
EVANS, Bill. Sleeve note to Kind of Blue. “scale indeterminable” may be used if necessary.
Examples
7 Material designation On the map Reference
If necessary, information about the nature of the “1:63,360” “1 : 63 360”
item and its presentation should be given, with “One-inch-to-one-mile” “1 : 63 360” or
appropriate details of special equipment required to “One-inch-to-one-mile”
consult it.
If the scale appears in graphic terms, e.g. a scale
Examples
bar, it may be calculated as a ratio, e.g. “1 : 63 360”
Braille or given in the form on the map,
cine film (35 mm sound) e.g. “scale of miles, 10 [= 60 mm]”.
computer program cassette (BBC BASIC)
film strip (35 mm)
10 Edition
floppy disk (5¼ in 80 tr dd ds CP/M 86®) 10.1 Different editions
globe The edition should be specified in the terms,
including symbols, used in the preferred source.
hologram
Examples
map
3rd ed., revised
microfiche (× 48)
New enlarged edition
microfilm reel (16 mm negative)
If different editions of a journal are published in
overhead projector transparency
different countries, e.g. Canada and the USA, the
parts country of publication should be given after the title.
photograph
score
slide (2 in)
sound disk (7 in 45 rev/min stereo)

© BSI 06-1999 9
 BS 1629:1989

10.2 Updated versions The organizations or people responsible are likely to

For items that are liable to be updated, altered or be variously described in different kinds of item.
destroyed, in whole or in part, the reference should The order of preference should be:
make clear which version is being cited by giving the a) publisher, production company;
number of the release, update or equivalent, and the b) distributor, issuing body;
year, with, if necessary, the month, day and time c) printer, manufacturer;
(see 11.3.3), when that version was created or the
information obtained. d) sponsoring body.
Examples Publishers’ names may be abbreviated by omitting
details not essential for identification.
PARALOG AB. 3RIP®. Version 4.0 (program).
11.2.2 Multiple publishers. If the names of two or
Stockholm: Paralog, 1981.
more organizations appear equally prominently in
From a screen display: the same role, the first only should be given. If the
Financial Times Commodity Reports. Prestel® name of a United Kingdom publisher is mentioned,
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

page 248310, 83-06-09, consulted at 13.57. but is neither the most prominent nor the first, it
may be given in addition after the United Kingdom
For the use of “®” see 15.8. place name.
11 Production 11.2.3 Cartographic material. If both printer and
publisher are shown on a map, the printer’s name
11.1 Place should be given as well as the publisher’s.
11.1.1 General. The place of production should be 11.2.4 Sponsor, distributor, etc. If appropriate, the
given as it appears most prominently in the name of a sponsoring body or distributor may be
preferred source. If the place is known but not given as well as the publisher’s.
mentioned, it may be supplied. Examples
For larger places, anglicized forms of name-should Chichester: Phillimore, for the Society of
be used. For small places, a qualifier, e.g. country, Genealogists Paramount Pictures 1928. London:
British county, Should normally be given. distributed in the UK by Universal International
Examples Pictures (UK).
London Florence Distributed by Arista Records Inc., 1776
London (Ontario) Aylesbury (Bucks) Broadway, New York, NY 10019. Originally
released on Savoy MG 9003, 1947.
Names of countries, counties, etc. may be coded in
accordance with BS EN ISO 3166-1 or BS 6879 as Title page Reference
appropriate. London, J.M. Dent and Sons Ltd. Londòn: Dent
For patent documents see 5.3.4. New York, E.P. Dutton & Co Inc.
11.1.2 Multiple places. If two or more places appear Jointly published by Harper & New York,
equally prominently in association with one Row, New York, London:
publisher or equivalent, the first only should be Evanston & London and John Harper and
given. If a place in the United Kingdom is Weatherill Inc., Tokyo Row
mentioned, but is neither first nor most prominent, New American Library, New York:
it may be mentioned as well New York & Toronto, New American
(see 11.2.4 for examples). Library &
11.2 Publisher or equivalent New English Library Ltd., London: New
11.2.1 General. The organization or person shown London English
most prominently in the preferred source (see 4.2) Library
as responsible for the production of the cited item 11.3 Date
should be given as publisher.
11.3.1 General. The date of publication,
Example manufacture, distribution, execution,
DIALOG INFORMATION SERVICES. transmission, etc. should be cited. Normally the
Enhancements to the DIALOG Search System: year is sufficient, but for some kinds of item, such as
DIALOG version 2 (user manual update). newspapers, patent documents, television images,
Palo Alto [California]: DIALOG, 1985 Nov. remotely-sensed images, the month and day, and
Technical Memo 5. sometimes the time, may be necessary.

10 © BSI 06-1999
 BS 1629:1989

For audiovisual materials cited from a transmission Examples

rather than a hard copy, the date and time of 1940-,
transmission and the transmitting organization
1978-, Jahrg. 5-
should be given, if no other unique identifier of the
particular edition is available. 1936–1941, ano 1–6,
If the copyright date is cited (see 11.3.5), it should 1970–1973, vols 1–3. Discontinued
be preceded by “©”.
11.3.2 Year. The year should be given in numerals
12 Numeration and pagination
as it appears in the preferred source. A date 12.1 General
according to the Christian era should be supplied if The components of an item (see 15.4) should be cited
the date is shown otherwise, e.g. Jewish in the terms used in that item, their order following
calendar 5685 [1925]. the principle that the larger precedes the smaller.
11.3.3 Month, day, time. If a more precise date is Example
required, it may be shown:
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

Data Protection Act 1984. Schedule 1, Part 1,

a) in numerals, in the order year, month, day and, clause 6
if necessary, hour, minute, second
(see BS EN 28601), e.g. ’1984-02-10 13.43; 12.2 Part cited
b) with the month spelt out, either in full or The reference should identify the part of the item
abbreviated, and with day, month, year and time that is cited. For a contribution, the number and
given in the order used in the preferred sources designation of the smallest separately identified
(see 4.2), e.g. “10 Feb 1984”; component should be given. See also 3.2, 3.3
and 3.4.
c) if appropriate, as shown in the preferred
source, e.g. the name of a season or university Examples
term. vol. 6, no. 3, pp. 25–45
11.3.4 No date. If the year of publication is not given vol. 2, plate XXV
but can be ascertained, it should be supplied. If an fiche 4, frame B5
exact date is not known, an approximate date,
In music, if reference to a particular bar is required,
followed by a question mark or preceded by “ca.”,
the most exact form of reference available should be
should be supplied. If no such approximation is
used. Bar numbers should not be cited unless they
possible, that should be stated.
are printed on the score.
Examples
12.3 Omission of terms
[ca. 1750]
The term “volume” and terms for smaller
[16th century]
components of a serial publication may be omitted
[no date] and the numbers distinguished typographically,
11.3.5 Multiple dates. In a reference to a reprint, with the volume number in bold type and the part
facsimile or other copy, the date of publication of number, if required, in parentheses.
that edition or, for a copy, the date of the original, Example
should be given, with the date of reprinting or
6(3), 25–45
copying, e.g. “1796 copied 1810”.
If the date on the preferred source is different from 13 International standard numbers
that of publication, e.g. copyright date, both may be
given. If an item has an international standard number, as
described in ISO 2108 and ISO 3297, e.g. an ISSN,
11.3.6 Range of dates. In a reference to the whole or it should be given (see also 6.3.1).
a limited run of any item issued in parts over a
period of years, the years of publication of the first Examples
part issued, which is not necessarily numerically Geological Magazine. ISSN 0016-7568
the first part, and the part last issued should be Journal of Ecology. ISSN 0022-0477.
given, or, if the run is in progress, the year of the
first item, followed by a dash and space. The
numeration (see clause 12), if any, should also be
given.

© BSI 06-1999 11
 BS 1629:1989

14 Location b) the height followed by the width,

e.g. “21 cm × 15 cm”;
If only a limited number of copies of an item are
known to exist, “At:” should be given before the c) if appropriate, the A-size designation,
town, with county or country if appropriate e.g. “A5” (see BS 4000) followed, when necessary,
(see 11.1.1), the name of the repository that holds by “landscape”.
the cited copy and its call number in the form used 15.5.2 Audiovisual material. For audiovisual
by the repository (see BS 6371). material, information given should be sufficient to
Example identify the playback equipment required,
e.g. “compact disk”, “16 mm film”.
At: London: British Museum, Department of
Prints and Drawings. Register 15.5.3 Cartographic material. For maps, charts and
number 1915-1-27-41. plans, the size should be given, as the height
followed by the width, in centimetres, measured
15 Additional general information between the neat lines. Other dimensions, e.g. sheet
size, may be given if necessary, e.g. “25 cm × 35 cm”,
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

15.1 Introduction “sheet 60 cm × 80 cm”. For three-dimensional items,

In 15.2 to 15.9 a check-list is given of some height, width and depth should be given, e.g. “model
additional kinds of information that may be map 45 cm × 35 cm × 2 cm”. For circular maps and
provided in particular references. If any of these globes, the diameter should be given, e.g. “Circular
items is included, it should comply with these map: 50 cm diameter, on sheet 61 cm × 55 cm”,
recommendations. “Globe: 7 cm diameter”.
15.2 Subsidiary originator 15.5.4 Printed music. For music, a score that is
musically identical with a full score, but reduced in
The name of a subsidiary originator may be
size, may be described as a “miniature score” or
included, with an indication of his role, so placed in
“pocket score” if it does not exceed 20 cm in height,
the reference that the relation between that role and
or as a “study score” if it exceeds 20 cm in height.
the whole or part of the document is clear
(see also 5.4.5). 15.6 Price and availability
Examples Information about price and availability may be
FOWLER, H.W. A Dictionary of Modern English given, as quoted by the publisher.
Usage. 2nd ed., revised by Sir Ernest GOWERS. 15.7 Languages
Macbeth. Film. Directed by Orson WELLES. Foreign languages used in the text or translations
15.3 Classification may be mentioned, if appropriate.
If classification symbols recorded in the document Example
are included, the classification scheme should be BAARD, H.P. Frans Hals. Translated from the
indicated. Dutch by George STUYCK.
Examples 15.8 Registered trade mark
UDC 001.811:025.171 A UK registered trade mark may be denoted by “®”.
Dewey 709“.2”4 15.9 Other information
LC N6797.P/ Other information relevant to the purposes of the
Int. CI. E02F 3/76. GB CI. E1F 12 (a patent) particular reference may be included.
15.4 Components of an item
16 Special categories of document
The number of each component of an item should be
given in the terms and numerals used in that item. 16.1 Cartographic material
For abbreviations see 4.5 and Appendix B. 16.1.1 General information. The projection, prime
Example meridian, orientation and reference systems such as
Vol. 6, no. 3, pp. 25–45 grids and navigational lattices may be given if
considered important.
15.5 Size and format
16.1.2 Spectral information/cloud cover. For
15.5.1 General. If the size of a printed document is remotely sensed images, the spectral characteristics
included in a reference, it may, if appropriate, be of the sensor should be given, together with details
given as: of the satellite system, if not given elsewhere in the
a) the height only, in centimetres, e.g. “21 cm”; citation. Information about the amount of cloud
cover should be given if appropriate.

12 © BSI 06-1999
 BS 1629:1989

Example 16.3.3 Date. For films the preferred date is the year
Band 6, Landsat 3 of release in the country of production.
Bands 5, 6, 7, Landsat 2 Example
RBV, Landsat 3; 40 % cloud cover GEC and Pulsar Productions of London. 1972.
Infra-red, Meteosat Transmitted by BBC 2. 1986 Jan 17.
16.2 Computer files and software 16.3.4 Programme within a series. For an individual
programme within a series, the number and title of
For programs, mention may be made of the the episode should normally be given, as well as the
language used and the operating system or type of series title, the transmitting organization and
computer for which it is intended. channel, the full date, i.e. year, month, day, and if
The storage medium, e.g. paper tape, magnetic tape, necessary the time of transmission.
disk, should be given (see clause 7). Examples
For machine-readable data files, any program Yes, Prime Minister, Episode 1, The Ministerial
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

required to read them may be mentioned. Broadcast. TV, BBC 2. 1986 Jan 16.
Example News at Ten. ITV. 1986 Jan 27. 2200 hrs.
MICROPRO INTERNATIONAL 16.3.5 Contributions. Individual items within a
CORPORATION. programme should be cited as contributions
WordStar®[program]. Version 3.30. Disk (5¼ in (see 6.4).
CP/M 86®). San Rafael: Micropro, 1983. Example
FISHER-MARRIOTT. Learn to read 1. THATCHER, Margaret. Interview.
Computer cassette (Sinclair Spectrum 48K). In: Six O’clock News.
Cambridge: Sinclair/Macmillan, 1984.
TV, BBC 1. 1986 Jan 29. 1823 hrs.
WEBSTER, Philip, et al. Urban welfare. Floppy
disk (5 in, BBC Model B). London: 16.4 Illustrations
Longman, 1983. 16.4.1 Location. If in a reference to an illustration,
SAUNDERS, Peter, et al. The dark castle: a its known location in a library or repository is
French adventure. Floppy disk (RML 480Z with essential to its identification, location
COS 4.0). (see clause 14) should be treated as an essential
element.
London: ILECC, 1984.
Example
16.3 Films, videos, broadcasts
GOSSE, Sylvia (1881–1968). The Garden,
16.3.1 Title. Most films, videos and broadcasts are Rowlandson House. Etching and aquatint, 1912.
the co-operative output of many individuals, no one At: London:
of whom has a dominant role as originator. They
should be cited with the title as the first element in British Museum, Department of Prints and
the reference. Drawings.
Register number 1915-27-41.
Examples
16.4.2 Part of another document. If an illustration
Macbeth. Film. Directed by Orson WELLES.
has been removed, or reproduced, from a known
The Archers. BBC radio programme. book or other item, it should be cited as part of that
16.3.2 Originator. For the special purpose of the document.
reference, or to distinguish items with the same Examples
title, names of individuals may be cited with their
SPY [pseud. of (Sir) Leslie WARD]. Convocation,
roles as director, producer, actor, etc. The director is
caricature of the Very Revd Edward Bickersteth,
preferred (see 5.1.1). If one individual is clearly
Dean of Lichfield. From: JEHU, Junior [pseud. of
responsible for the intellectual content of an item,
Thomas Gibson BOWLES]. In: Vanity Fair
he should be given as originator in the first element.
Album, London: 1884, vol. 16, Men of the Day,
Example no. 321. DÜRER, Albrecht. A hare.
HENDERSON, David. 1985 Reith Lectures. Watercolour, 1502. In: E. SCHILLING, Albrecht
BBC Radio 3 and 4. 1985 Nov–Dec. Dürer Drawings and Watercolours.
London: Zwemmer, 1949, frontispiece.

© BSI 06-1999 13
 BS 1629:1989

16.5 Patent documents 16.6 Report series

The order of elements in a reference to a patent Many works issued in series by research bodies and
document should be, with the exception of the date, similar organizations are commonly identified by
as for a reference to a contribution within a serial series title and number. In references to such
(see Table 2). The name of the proprietor or publications, the series title and number are
applicant originator (see 5.1.1) should precede the essential elements, which may be abbreviated in a
title of the patent document (contribution); the generally recognized form, e.g. “BS 1629”.
country name or code (see 5.3.4) and the official
designation of the series within which the patent 17 Presentation of references
document is numbered (host document) should
17.1 General
follow. The patent serial number should suffice as
numeration. It incorporates the date of publication, Table 1 and Table 2 set out, for each of the main
which should normally include day and month as types of reference, essential and optional elements
well as year (see 11.3.3). and the order in which they should be presented.
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

If it is not already clear in the reference, the fact Essential elements are printed in bold type, with
that an item is a patent document should be stated. those that are essential only in particular
circumstances in square brackets. Optional
Other information such as the name of the inventor,
elements are shown inset in normal type.
any classification symbols and the date of
application preceded by “Appl:”, may be given as 17.2 Order of elements
additional information between the title and the The tables show the order of elements (see 4.1) that
official designation. should be adopted in normal references in lists of
Examples cited items or as headings to abstracts or reviews.
PHILIP MORRIS INC. Optical perforating For special circumstances a modified order is
apparatus and system. European patent equally acceptable if adopted for all references:
application 0021165 A1. 1981-01-07. thus, for lists of references in classified or subject
WINGET LTD. Detachable bulldozer attachment order, it is often appropriate to place the English
for dumper vehicles. Inventor: Reginald John title first and the originator second. In accessions
ENGLAND. 8 Mar 1967. 4 pp. (incl. 1 fig.). lists of maps, the area may be placed first. In lists of
Appl: 10 June 1963. Int. CI: E02F 3/76. moving-image materials, the title is normally
GB CI: E1F 12. GB Patent placed first.
Specification 1060631.
CARL ZEISS JENA, VEB. Anordnung zur
lichtelektrischen Erfassung der Mitte eines
Lichtfeldes. Switzerland,
Patentschrift 608626. 1979-01-15.

14 © BSI 06-1999
 BS 1629:1989

Table 1 — Reference to a book or other separately issued item

To an item (whole or part) Relevant To a contribution within such an item
clauses

Name of originator of the cited item 5 Name of originator of the cited contribution
[Year — in name and date system] 11.3.2, 3.2 [Year — in name and date system]
6.1 Title of the contribution
15 Additional information for contribution
6.4 In:
5 Name of originator of the host item
Title of the item 6.1 Title of the host item
[Material designation and consultation 7 [Material designation and consultation
requirements, if not eye-legible print] requirements, if not eye-legible print]
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

[Map series designation] 8 [Map series designation]

[Scale — of maps, plans] 9 [Scale — of maps, plans]
Subsidiary titles 6.1.5, 6.1.6, Subsidiary titles
6.1.7, 6.2
Edition [if not first] 10 Edition [if not first]
Subsidiary originator 15.2 Subsidiary originator of the host item
Place and publisher 11.1, 11.2 Place and publisher
Date a
11.3, 3.3, 3.4 Datea
[Numeration — if not citing the whole 12.1 Numeration of volume, etc., containing the
item] contribution
12.2 First and last page, etc. numbers of the
contribution
[Series title and number — if normally 6.1, 16.6 [Series title and number — if normally so
so identified] identified]
ISBN 13 ISBN
[Location — town, repository, call 14 [Location — town, repository, call number —
number — if only a few copies exist] if only a few copies exist]
Other information may be added in 15 Other information may be added in whatever
whatever position is most appropriate position is most appropriate
a
In the name and date system, the year should not normally be repeated, unless a fuller date is necessary.

© BSI 06-1999 15
 BS 1629:1989

Table 2 — Reference to a serial

To a serial (whole or part) Relevant To a contribution within a serial
clauses

5 Name of originator of the cited contribution

11.3.2, 3.2 [Year — in name and date system]
6.1 Title of the contribution
8 [Map series designation]
9 [Scale — of maps, plans]
15 Additional information for contribution
Title of the serial 6.3 Title of the host serial
ISSN 13, 6.3.1 ISSN
[Material designation and consultation 7 [Material designation and consultation
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

requirements if not eye-legible print] requirements if not eye-legible print]

[Year — in name and date system] 11.3.2, 3.2
Subsidiary titles 6.1.5, 6.1.6, Subsidiary titles
6.1.7, 6.2
Edition [if any] 10 Edition [if any]
Place and publisher 11.1, 11.2 Place and publisher
Date a
11.3, 3.3, 3.4 Datea
[Numeration — if not citing the whole 12.1 Numeration of volume, etc., containing the
periodical] contribution
12.2 First and last page, etc. numbers of the
contribution
[Location — town, repository, call number 14 [Location — town, repository, call number
— if only a few copies exist] — if only a few copies exist]
Other information may be added in 15 Other information may be added in
whatever position is most appropriate whatever position is most appropriate
a In the name and date system, the year should not normally be repeated, unless a fuller date is necessary.

16 © BSI 06-1999
 BS 1629:1989

Appendix A Examples
These examples illustrate the treatment of optional and additional items of information. For many
purposes shorter references retaining essential items only (see clause 17) are acceptable.
AMAJOR, L.C. The Cenomanian hiatus in the Southern Benue Trough, Nigeria. Geological Magazine.
ISSN 0016-7568. 1985, 122(1), 39–50.
ANDREWS, M., et al. Growth of Chara Lispida II. Shack adaptation. Journal of Ecology.
ISSN 0022-0477. 1984, 72(3), 885–895.
AYMARD, Maurice, ed. Dutch Capitalism and World Capitalism. Studies in Modern Capitalism.
New York: Cambridge University Press, 1982.
BAARD, H.P. Frans Hals. Translated from the Dutch by George STUYCK. London: Thames and
Hudson, 1981.
BACH, C.Ph.E. Sonate G-moll für Violine und obligates Cembalo. Herausgegeben von Anne Marlene
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

GURGEL. Leipzig: Peters, 1981.

BEGGS, B.J. [Western Australia forestry series. 1 : 63 360.] [Perth. W.A.] Western Australia Forestry
Dept, 1963.
BIBLIOGRAPHIC RETRIEVAL SERVICES. BRS/SEARCH program. Mainframe version,
Level 3. Latham: BRS, 1983. British Journal of Physical Education. ISSN 0007-120X. 1970-.
BRITTEN, Benjamin. Eight folk song arrangements for high voice and harp. Edited by Osian ELLIS.
London: Faber Music, 1980.
BRY, I., and L. AFFLERBACH. In search of an organizing principle for behavioural science literature.
Community Mental Health Journal. 1968, 4(1), 75–84.
Bulletin trimestriel. Institut archéologique du Luxembourg. ISSN 0020-2177. 1925-.
BURCHARD, J.E. How humanists use a library. In: C.F.J. OVERHAGE and J.R. HARMAN, eds. Intrex:
Report on a planning conference and information transfer experiments, 3 Sep. 1965. Cambridge,
Mass.: MIT Press.
CARL ZEISS JENA, VEB. Anordnung zur lichtelektrischen Erfassung der Mitte eines Lichtfeldes.
Switzerland, Patentschrift 608626. 1979-01-15.
CENTRAL ADVISORY COUNCIL FOR EDUCATION (ENGLAND). Children and their primary schools
[Plowden Report]. London: HMSO, 1967.
CHAPMAN, J. Report to the British Library Research and Development Department S1/9/281.
Microfiche. Birmingham: University School of History, 1981.
CRANE, D. Invisible Colleges. Chicago: University of Chicago Press, 1972.
CROWN LANDS AND SURVEY OFFICE, HONG KONG. [Hong Kong. 1 : 1 000. Series HP1C.] Hong
Kong: CLSO, 1973. With contours and spot heights.
Cutter’s Way [Cutter and Bone]. Film. Director Ivan PASSER. USA: Gürian
Entertainments & United Artists, 1981.
DIALOG INFORMATION SERVICES. Enhancements to the DIALOG Search System: DIALOG version 2
(user manual update). Palo Alto [California]: DIALOG, 1985 Nov Technical Memo 5.
DRIVERS. Your street map of the city of Cambridge and surrounding area [actually Holmes Chapel,
Cheshire]. [ca. 1973.]
DÜRER, Albrecht. A hare. Watercolour, 1502. In: E. SCHILLING, Albrecht Dürer Drawings and
Watercolours. London: Zwemmer, 1949, frontispiece.
Etheldreda’s Isle: a pictorial map of the Isle of Ely to commemorate the 1300th anniversary of the founding
of Ely’s conventual church. No scale. March (Cambs): T.A. Bevis, 1973.40 cm × 49 cm. British Library Map
Library 1640(42).
EVANS, Bill. Sleeve note to Kind of Blue. Sound disk. Columbia, 1959, CBS (E) SBPG 62066.
Financial Times Commodity Reports. Prestel® page 248310, 83-06-09, consulted at 13.57.
FARRAR, Frederic William. Eric, or Little by Little: a tale of Roslyn School. London: Hamilton, 1971.
FISHER-MARRIOTT. Learn to read 1. Computer cassette (Sinclair Spectrum 48K). Cambridge:
Sinclair/Macmillan, 1984.

© BSI 06-1999 17
 BS 1629:1989

FITTING, Hans, et al. Strasburger’s text book of botany. London: Macmillan, 1930.
FOWLER, H.W. A Dictionary of Modern English Usage. 2nd ed., revised by Sir Ernest GOWERS.
Oxford: Clarendon Press, 1968.
German nickel resources and principal plants. A.D. Maps. A.M. no 677/2. [ca 1 : 14 000 000.] [? Aug 1941]
With summary table. Originally classified as SECRET.
GORDON, Dexter. Settin’ the pace. In: Long Tall Dexter, the Savoy Sessions. Sound disk. New
York: Savoy, 1976, SIL 2211, side B, track 5. Distributed by Arista Records Inc., 1776 Broadway,
New York, NY 10019. Originally released on Savoy, 1947, MG 9003.
GORKI, Maxim. The Artamonovs [Delo Artamonovykh]. Translated from the Russian by Alec Brown.
London: Folio Society, 1955.
GOSSE, Sylvia (1881–1968). The Garden, Rowlandson House. Etching and Aquatint, 1912. At: London:
British Museum, Department of Prints and Drawings. Register number 1915-27-41.
GREAT BRITAIN. Central Statistical Office. Statistical digest of the war [1939–1945]. London: HMSO;
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

Longmans, 1951.
GREAT BRITAIN. Data Protection Act 1984. London: HMSO.
GREAT BRITAIN. House of Commons. Official Report. Parliamentary debates (Hansard).
Gull’s eye view [of Hugh Town, St Mary’s, Scilly Isles]. Not drawn to scale. Reading: Bowley [ca. 1960].
HANDEL, Georg Freidrich. Two trio sonatas for two violins and basso continuo. [Op.5 no. 4, 5.] Edited by
Siegfried Flesch. Kassel: Nagels Verlag; London: Bärenreiter, 1981.
HARRIS, R.I. The nature of the wind. In: Proc. Conference on the modern design of wind sensitive
structures. London: Construction Industry Research and Information Association, 1971, Paper 3.
HENDERSON, David. 1985 Reith Lectures. BBC Radio 3 and 4. 1985 Nov–Dec.
International Conference on Scientific Information. Washington DC, 1958.
KING’S SINGERS. Christmas with the King’s Singers: six arrangements for mixed voices. London:
Chappell Music, 1981.
The last command. Silent film. Directed by Josef VON STERNBERG. Paramount Pictures, 1928. London:
distributed in the UK by Universal International Pictures (UK).
Macbeth. Film. Directed by Orson WELLES. USA: Republic Pictures, 1948. Location of 35 mm viewing
copy. London: National Film Archive.
MENDELSSOHN BARTHOLDY, Felix. Six Christmas pieces op.72 [for piano]. Edited by Howard
Ferguson. London: Associated Board of the Royal Schools of Music, 1983.
MICHAEL, D. The effect of local deformations on the elastic interaction of cross walls coupled by beams.
In: E.A. COULL and B. STAFFORD-SMITH. Tall buildings. Oxford: Pergamon Press, 1967.
MICROPRO INTERNATIONAL CORPORATION. WordStar® [program]. Version 3.30.
Disk (5¼ in CP/M 86®). San Rafael: Micropro, 1983.
MINISTRY OF DEFENCE [UK], Directorate of Military Survey. Tactical pilotage chart: sheet E-2A. Series
TPC. 1 : 500 000. Edn 4-GSGS. London: D. Mil. Svy, 1985. (Printed by MCE RE, July 1985.) Revised 1984.
MINISTRY OF DEFENCE [UK], Directorate of Military Survey. World 1 : 5 000 000: Europe 1 : 5 000 000:
Europe sheet 1. Series 1106. Edn 5-GSGS. London: D. Mil. Svy, 1982. (Printed by MCE RE, June 1982.)
Motor road map of south-east England: showing trunk and other classified roads. 1 : 253 440. London:
Edward Stanford [1967].
National topographic map series. 1 : 100 000 [Queensland index map]. In: Australia. Division of National
Mapping. Statement of activities, 1 July 1984 — 30 June 1985. ISSN 0811-9600. Annex A.1.
Natura (Amsterdam). ISSN 0028-0631. 1906-.
Natura (Bucharest). ISSN 0028-0674. 1912-.
ORDNANCE SURVEY. Lake District: tourist map. 1 : 63 360 C6 —*/—/—*, © 1981.
PACINI, Giovanni. II Corsaro. Libretto by Giacomo FERRETTI after Lord Byron. A facsimile edition of the
printed piano-vocal score with an introduction by Philip GOSSETT. New York, London: Garland
Publishing, 1985.

18 © BSI 06-1999
 BS 1629:1989

PARALOG AB. 3RIP®. Version 4.0 (program). Stockholm: Paralog, 1981.

PARKER, T.J., and W.A. HASWELL. A text book of zoology. 6th ed. Vol 1 revised by Otto LOWENSTEIN;
vol. 2 revised by C. FORSTER-COOPER. London’ London: Macmillan, 1940.
PELHAM, Henry, del. [Quin Abbey, Co. Clare. General view.] Engraving. Sparrow sculp., 1794.
PERRY, Richard. Shetland sanctuary: birds on the Isle of Noss. London: Faber, 1948.
PHILIP MORRIS INC. Optical perforating apparatus amd system. European
patent application 0021165 A1. 1981-01-07.
RANGANATHAN, S.R. Colon classification and its approach to documentation. In: Jesse H. SHERA and
Margaret E. EGAN, eds. Bibliographic Organization. Chicago: University of
Chicago Press, 1951, pp. 94–105.
REMBRANDT, Harmensz van Rijn. The artist’s mother seated, in an oriental headdress: half-length.
Etching. 1631. [B348] British Museum, Department of Prints and Drawings. Catalogued in: Christopher
WHITE and Karel G. BOON.
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

Rembrandt’s Etchings. Amsterdam: van Gendt & Co. and London: A. Zwemmer Ltd, 1969, vol. I,
Text, p. 154.
SAUNDERS, Peter, et al. The dark castle: a French adventure. Floppy disk (RML 480Z with COS 4.0).
London: ILECC, 1984.
SMITH, C. Problems of information studies in history. In: S. STONE, ed. Humanities information research.
Sheffield: CRUS, 1980, pp. 27–30.
SPY [pseud. of (Sir) Leslie WARD]. Convocation, caricature of the Very Revd Edward Bickersteth, Dean of
Lichfield. From: JEHU, Junior [pseud. of Thomas Gibson BOWLES]. In: Vanity Fair Album,
London: 1884, vol. 16, Men of the Day, no. 321.
STIEG, M.F. The information needs of historians. College and Research Libraries, 1981, 42(6), 549–560.
TAYLOR, Isaac. The county of Dorset. Reduced from the large map in six sheets and planned by a scale of
two statute miles to one inch. London: Faden, 1796.
TOPICAL PRESS. [Chamberlain returns from Munich.] Photograph. London: BBC Hulton Picture
Library, 1938, No. P36339.
VAN DE PASSE, Crispin, I. Queen Elizabeth in whole-length. Engraving. After Isaac OLIVER [1603].
London: British Museum, Department of Prints and Drawings. In: A.M. HIND. Engraving in England in
the sixteenth and seventeenth centuries. Part 1 — The Tudor Period. Cambridge: University
Press, 1952, p. 282, pl. 141.
WAR OFFICE [UK]. USSR in Asia Maritime Provinces: sheet VI-8 Vladivostock. GSGS 4219. 1 : 420 000.
First edn. Photolithographed and printed by War Office, 1941. Copied from a Russian Map.
WEBSTER, Philip, et al. Urban welfare. Floppy disk (5 in, BBC Model B). London: Longman, 1983.
[Wildlife sanctuaries of Trinidad.] [1 : 320 000.] Printed by Survey’s litho printer [1967]. Publisher’s
number 139/67 T101.
WINGET LTD. Detachable bulldozer attachment for dumper vehicles. Inventor: Reginald John
ENGLAND. 8 Mar 1967. 4 pp. (incl. 1 fig.) Appl: 10 June 1963. Int. CI: E02F 3/76. GB CI: E1F 12.
GB Patent Specification 1060631.
WYLD, James. Map of the countries lying between Turkey and Birmah ... 1 : 8 000 000. London:
James Wyld, 1839. Yes, Prime Minister, Episode 1, The Ministerial Broadcast. TV, BBC 2. 1986 Jan 16.

© BSI 06-1999 19
 BS 1629:1989

Appendix B Abbreviations
Terms for the components of an item may be abbreviated in references, provided the forms of abbreviation
are consistent throughout a document or group of documents. The following forms are recommended for
general use.
Term Abbreviation

abstract abs.
Abteilung Abt.
album album
Band Bd.
bibliography bibliogr.
cassette cas.
diagram diagr.
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

disk dk.
fiche fiche
figure fig.
folio fol.
frame fr.
Heft Hft.
index ind.
Jahrgang Jg.
number no.
opus op.
page p.
pages pp.
part pt. or part (in music)
plate pl.
record rec.
series ser.
summary sum.
table tab.
tape tape
track tr.
tome t.
volume vol.

20 © BSI 06-1999
 BS 1629:1989

Appendix C Bibliography
BSI standards publications2)
BRITISH STANDARDS INSTITUTION, London
BS 2979:1958, Transliteration of Cyrillic and Greek characters.
BS 4000-1:1990, Sizes of paper and board — Part 1: Specification for A and B series of trimmed sizes of
writing paper and certain classes of printed matters.
BS 4148:1985, Specification for abbreviation of title words and titles of publications.
BS 4280:1968, Transliteration of Arabic characters.
BS 4812:1972, Specification for the romanization of Japanese.
BS 7014:1989, Guide to the romanization of Chinese.
BS EN 28601:1992, Specification for representation of dates and times in information interchange.
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

ISO standards publications2)

INTERNATIONAL ORGANIZATION FOR STANDARDIZATION (ISO), Geneva. (All publications are
available from BSI Sales.)
ISO 4:1984, Information and documentation — Rules for the abbreviation of title words and titles of
publications.
ISO 9:1995, Information and documentation — Transliteration of Cyrillic characters into Latin
characters — Slavic and non-Slavic languages.
ISO 233:1984, Documentation — Transliteration of Arabic characters into Latin characters.
ISO 233-2:1993, Information and documentation — Transliteration of Arabic characters into Latin
characters — Part 2: Arabic language — Simplified transliteration.
ISO 233-3:1998, Information and documentation — Transliteration of Arabic characters into Latin
characters — Part 3: Persian language — Simplified transliteration.
ISO 259:1984, Information and documentation — Transliteration of Hebrew characters into Latin
characters — Part 1: Stringent transliteration.
ISO 259-2:1984, Information and documentation — Transliteration of Hebrew characters into Latin
characters — Part 2: Simplified transliteration.
ISO 843:1997, Information and documentation — Conversion of Greek characters into latin characters.
ISO 3602:1989, Information and documentation — Romanization of Japanese (Kana script).
ISO 7098:1991, Information and documentation — Romanization of Chinese.
ISO 9984:1996, Information and documentation — Transliteration of Georgian characters into Latin
characters.
ISO 9985:1996, Information and documentation — Transliteration of Armenian characters into Latin
characters.
ISO 11940:1998, Information and documentation — Transliteration of Thai.

Other publications
[1] Anglo-American cataloguing rules. 2nd edition. London: Library Association, 19783).
[2] ISBD(G): International Standard Bibliographic Description (General). London: International Federation of Library Associations
3)
(IFLA), 1977 4).
[3] WIPO ST3. Standard code for the representation of the names of independent states and other entities which issue patent
documents and of international organizations in the field of industrial property. In: Patent information and document handbook.
Geneva: World Intellectual Property Organization, 1981.

2)
The dates given are those of the current edition of the standards referred to. However, any subsequent edition applies as soon
as it is published.
3)
Referred to in the foreword only.
4)
Further information is available from IFLA International Programme for UBC, c/o The British Library Reference Division,
Great Russell Street, London WC1B 3DG.

© BSI 06-1999 21
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

22
blank
 BS 1629:1989

List of references

BSI standards publications5)

BRITISH STANDARDS INSTITUTION, London

BS 5605:1990, Recommendations for citing and referencing published material6).

BS 6371:1983, Recommendations for citation of unpublished documents6).
BS 6879:1987, Specification for codes for the representation of names of counties and similar areas.
BS EN ISO 3166-1:1998, Codes for the representation of names of countries and their subdivisions —
Part 1: Country codes.

ISO standards publications5)

INTERNATIONAL ORGANIZATION FOR STANDARDIZATION (ISO), Geneva. (All publications are

available from BSI Sales.)
Licensed Copy: Sheffield University, University of Sheffield, 14 March 2003, Uncontrolled Copy, (c) BSI

ISO 690:1987, Documentation — Bibliographic references — Content, form and structure6).

ISO 832:1994, Information and documentation — Bibliographic description and references — Rules for the
abbreviation of bibliographic terms.
ISO 2108:1992, Information and documentation — International standard book numbering (ISBN).
ISO 3297:1986, Information and documentation — International standard serial numbering (ISSN).

5)
The dates given are those of the current edition of the standards referred to. However, any subsequent edition applies as soon
as it is published.
6)
Referred to in the foreword only.

© BSI 06-1999
 BS 1629:1989

BSI — British Standards Institution

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British Standards. It presents the UK view on standards in Europe and at the
international level. It is incorporated by Royal Charter.

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