Strategic Information Systems Planning:
Case Study Indonesian Clearing and Guarantee
Corporation
Purniawan, Dr. Indra Budi S.Kom, dr. Iik Wilarso M.T.I.
Department of Magister of Information Technology, University of Indonesia, Jakarta, Indonesia
E-mail : mr.purniawan@gmail.com,indra@cs.ui.ac.id,iik@cs.ui.ac.id
Abstract : PT. Indonesian Securities Clearing and Settlement of information systems at PT KPEI. The author tried to
(KPEI) who has the authority to make the process of clearing summarize this research into the research question "How
and settlement of exchange transactions that are traded in Strategic Planning Information Systems / Information
Indonesia makes it as one of the business strategies that must be Technology to achieve alignment between business strategy
achieved PT KPEI within the next 5 years. Current IT strategy and the strategy of IS / IT in PT KPEI?"
ever made have not been able to answer that proclaimed a new
business strategy to meet the target PT KPEI. This is a big II. METHOD OF RESEARCH
concern for PT KPEI that cross border clearing as part of the
company's strategic plan. Based on this, the need for strategic Phases that conducted by researchers to build information
planning of information Systems (SPIS) to set the direction of the systems strategic planning in PT KPEI is using Ward and
development of the IS / IT strategy in order to be able to realize Peppard methodological approach[7], as illustrated in figure 1
business of PT KPEI as Cross border CCP (Clearing below
Counterparty). SPIS approach is the methodology of Ward &
Peppard. Method of data collection was done through interviews,
document review, and observation. Phase I Phase III Phase II
Keywords: Information Systems, Information Systems Strategic
Planning, Cross border Central Counterparty, Settlement and
Clearing, Cross border Clearing
I. INTRODUCTION
PT KPEI is as self regulatory organizations that has role to
determine the development of stock market in Indonesia. PT
KPEI provide clearing services and settlement to clearing & Roadmap
member. The era of globalization brings the world economy Phase V
toward free trade to trade in goods and services. Regional and
international cooperation related to economic liberalization is
done through an agreement or commitment of a country to
another country. The commitment is largely based on the
country of GATS (General Agreement in Trade Services).
One of them is settlement and clearing for financial assets, Phase IV
including securities products, derivatives and negotiable
instruments[5]. Figure 1. Research Methodology
Strategic theme of organizaions is Harmonization and smart
[4] The method used by the authors, many adopted the theory
globalization . is not in accordance with the IT Strategy that
was created before. It makes no alignment between IT strategy of Ward and Peppard. Consideration was Stages and processes
with business strategy. In terms of investment SI / IT tends used in this methodology is easy to understand by the author
toward a cost center as a result of the investment does not due to flow clear and comprehensive planning is helpful in
bring the expected profit of the company. analyzing each stage are implemented. Each stage contained
Existing IT infrastructure at companies also do not support on this methodology has been clearly spelled input, method,
global connectivity with a central counterparty (CCP) in and the output of each stage, although in theory it does not
foreign countries[3]. System in the company is largely a legacy involve the calculation of risk in stages, rather it is suitable to
applications with absolete technology, so the gap to achieve the condition that the company has not applied IT risk
the strategic themes PT KPEI feels increasingly distant. For it management.
is necessary to develop a long-term roadmap to align IS / IT Phases that the authors do begins with the initial data
organization with corporate goals through strategic planning collection for structured problems underlying this research.
Corresponding author : Purniawan, Dr. Indra Budi S.Kom, dr. Iik Wilarso M.T.I. Faculty of Computer Science University Of Indonesia
After finding the problem, the next step performed is seeing a
suitable theoretical basis to resolve the problem, then the
election of theory / methodology that is suitable for use in
formulating the theoretical framework. The next thing to do is
to identify the organization's vision, mission and vision of the
IS / IT, then analysis of current conditions and future
conditions for the four aspects, namely the organization,
information systems, IT infrastructure and business processes
of the organization. After knowing the current state and future
of the fourth aspect, the gap analysis, it produced a strategy of
IS / IT in the form of a roadmap to align with organizational
goals through a balanced scorecard. To perform this analysis,
the author uses the method of interviews with relevant Figure 3. Value Chain Analysis
stakeholders such as managing director, head of operations
division, division head of research and business development, PESTEL analysis was also performed by the authors to
and head of the IT division. The authors also observe the identify the threat and opportunity that comes from outside the
condition of the field organization and analysis of company, this is done to get as much information - number of
organizational documents. internal and external influences on the organization as a
consideration in formulating strategies IS / IT to be made.
Figure 4 below shows the results of the PESTEL analysis.
III. RESULT AND RESEARCH
Based on the stage of research conducted by the authors,
produced research on strategic planning of information
systems in PT KPEI. For the organization's vision is Being
Clearing and Guarantee Reliable to Provide Best Service in
Indonesia Capital Market with the mission of Creating Safe
Indonesian Capital Market and Interest[3], the company pull
down the vision and mission into the strategic map.
Implementation of strategy / IT alignment is based from the
strategic map. The author will present the results of the phases
that have been done that begins with analysis of current
conditions. At this stage the identification of the SWOT
organization, the analysis outlined in figure 2 SWOT analysis Figure 4. Pestel Analysis
of the organization.
Next analysis is to see the internal condition of current SI / IT
with the McFarlan Strategic Grid approach for prioritizing
development based on categories that have been made, while
the external conditions of IS / IT is based on the technology
trends that are widely used today, so this may be the
opportunity to be considered in developing the strategy SI /
iT, figure 5 the following is a list of technologies that can be
utilized by the company.
Figure 2. Swot Analysis
Based on the value chain analysis, identified strong and
weakness of the company, it is submitted by the author on
figure 3 analysis results of the company's value chain.
Figure 5. Trend Technology Analysis
Corresponding author : Purniawan, Dr. Indra Budi S.Kom, dr. Iik Wilarso M.T.I. Faculty of Computer Science University Of Indonesia
After analyzing the current state, then that needs to be done ST (strategies used to cope WT (a strategy to address
is the analysis of future conditions, to analyze use of tows with the threat of force) the threat of tackling
assistance with identifying strategies to use force to take weaknesses)
advantage of opportunities, strategies to overcome weaknesses
(S2), (T1) - Applying SLA (W1), (T1) - Improve SLA
by taking advantage of opportunities, strategies used to cope
with clearing members companies
with the threat of force, and strategies overcome weaknesses (S2), (T2) - Building a safe (W2), (T3) - Doing
to overcome the threat. It was stated in the matrix table 1 the risk management while still demutualization organization
results of the analysis of the condition of TOWS. maintaining comfort in (W3), (T6) - Aligning the
transaction clearing organization's vision and
Table 1. TOWS Analysis members mission with regulator
(S1), (T3) - Gives (W4), (T3) - Doing
strengths weaknesses
information technology- demutualization organization
SO (strategy using the WO (strategy tackling based services and improve (W5), (T5) - Create a system
power of taking weaknesses advantage of customer satisfaction as architecture based on SOA
advantage of opportunities) users of services. (W6), (T5) - Applying SMIS
opportunities) (S3), (T4) - Establish (Security Management
(S1), (O1) - Expanding the (W1), (O10) - Doing rotation cooperation with other Information System)
financial products that can employee countries to build CGC (W7), (T5) - Implementing
be cleared by PT KPEI such (W2), (O7) - Coordinate global connectivity to ISO 27001
as bonds, money markets, between the SRO with the expand the company's (W8), (T2) - Building a safe
derivatives, etc. FSA to determine strategic revenue risk management while still
(S2), (O2) - certify move meyesuaikan market (S5), (T5) - Build IT risk ensuring that clearing
employees in accordance developments management members in dealing with the
with their respective (W3), (O8) - Make balances (S7, (T6) - harmonize with so expected transaction
capabilities in order to scorecard system to reduce the the strategy of the clearing members increased
compete globally CGC organization's vision and organization's strategy in accompanied by an increase in
Threat
scope mission this case the OJK regulator company revenue
(S3), (O5) - Creating (W4), (O4) - Creating new (S7), (T7) - Adding a (W9), (T15) - implement
services-based system that business for the company to special role in the research carrier management system
is able to connect with the increase revenue division to carry out cost (W10), (T5) - Build Enterprise
CGC in other countries (W5), (O14) - The and benefit analysis Architecture to see the
(S4), (O9) - Being a development of SOA-based (S1), (T8) - Doing scalability and capacity of a
learning organization that is architecture demutualization of the system
opportunities
able to apply the knowledge (W6), (O19) - Implementation organization by the (W11), (T4) - build BPM to
management across the of the system using a cloud shareholders at the same provide dynamic services to
joint activities of the computing provider that party controlled by the follow market developments.
organization by using an provides global connectivity company (W12), (T2) - build BPM to
integrated system that can (W7), (O5) - Implementing (S3), (T9) - Establish provide dynamic services to
be used employees. ISO 27001 cooperation with other follow market developments.
(Knowledge Management (W8), (O7) - Creating a countries to build CGC (W13), (T2) - Build BAM to
System) clearing mechanism and global connectivity to monitor and execute the
(S5), (O14) - Applying the flexible underwriting risk expand the company's process through the
international standards in using BPM revenue integration system
some specific aspects such (W9), (O21) - Implementation (S7), (T10) - conducting
as governance, risk of best practice framework research on macro
management, etc. that is widely used in the economic conditions
(S6), (O3) - Creates new world companies such as conducted by the Division
services and expand ISO27001, ITIL, COBIT, of Research and Business
clearing for new investment TOGAF, etc. Development
products that have not been (W10), (O16) - Implement (S5), (T11) - Entering the
cleared through KPEI capacity plan on any system scope of the principle that
(S7), (O9) - Creating a development carried out the necessary support if
system of high potential (W11), (O15) - implementing there is an escalation of
that can be a source of BPM problems that can not be
income in addition to (W12), (O15) - implementing overcome developers
strategic enterprise systems BPM
that already exist today. (W13), (O15) - implementing
BPM Based on the TOWS matrix that has been made, do drop in
strategy / IT based organization needs to SI, IT, and
management. This is done by using the author strategic pull
down of map company uses a balanced scorecard perspectives
and CSF analysis. Mechanism to describe the process by the
author can be seen in Figure 6 CSF analysis company.
Corresponding author : Purniawan, Dr. Indra Budi S.Kom, dr. Iik Wilarso M.T.I. Faculty of Computer Science University Of Indonesia
Gambar 6. Strategic Direction
Having identified the needs of the IS / IT and There are two new applications development of high
organizational management, the authors conducted a potential to increase company revenue. This effort was born of
development priorities based on the quadrant McFarlan, discussions that have been made by the board of directors and
namely the application of strategic and operational key head of the division associated with efforts to create new
priority for the first run. The rest is the application of high business for the company.
potential and support following the run. Based on discussions In addition to changes to both the shape enhancement
with the head of the concerned division, the following is the applications, the development of new applications (new),
SI strategy that will be made to applications on the company remove old applications that are not needed (delete) or
outlined in Figure 7. retaining such applications (retain). The author recommends
should also be integration between applications to address the
many problems that still operates SILO applications in the
enterprise. As for the results of the gap analysis on
information technology, resulting initiatives as outlined in
Figure 8 below.
Figure 7. Gap Analysis SI
The e-CLEARS the focus of the first to be enhance as soon
as possible because it is a core system companies. Nowadays
e-CLEARS using information systems / applications that have
been outstanding for more than 10 years, as capacity has not
meet the needs of present and future. ARMS system which
became support for e-CLEARS system also needs to be ported
considering the technology used has long absolete. Gambar 8. Gap Analysis TI
Based on discussions with the head specialist system
administration, data centers that do not yet have a standard,
the authors recommend to use TIA standards. Backup process
Corresponding author : Purniawan, Dr. Indra Budi S.Kom, dr. Iik Wilarso M.T.I. Faculty of Computer Science University Of Indonesia
that is currently done using the script needs to be consolidated production quality assurance in the company
through monitoring tools. Storage is still a lot to use the disk, project plan unit
it is recommended to be changed to SAN storage for ease of Applying Already done The company has
8. Security readiness assessment ISMS
scalability Many servers that have replaced the old technology
into new devices in order to keep maintenance to get the Management ISMS
Information
support of the principle. The last recommendation is to create System
an independent author links from other regulators that when Conducting a Has not been made Each initiative has
KPEI was ready to cross border clearing, then the 9. cost and benefit and performed a been made
implementation will not interfere with other regulators. analysis at the standard cost and through a process
Organization of IS / IT in the company also conducted a start of the benefit analysis in of cost and benefit
gap analysis based on the needs that arise when discussion and project company analysis
interview with the managing director and head of the division
concerned. From the results of these discussions produced
several initiatives that became the company's long-term
IV. CONCLUSION AND RECOMMEDATION
roadmap to make adjustments to governance and organization
in accordance with the needs that have been discussed with In the introductory chapter has been defined research
the author. Table 2 is the results of the gap analysis of the question "How Strategic Planning Information Systems /
organization and corporate governance. Information Technology to achieve alignment between
business strategy and the strategy of IS / IT in PT KPEI?".
Table 2. Gap Analysis Organizations The conclusion of this study is to try to answer the research
No Plan Current Condition Future Condition question, namely Strategic Planning Information Systems /
Preparation and Already done PDP Certification of Information Technology to achieve alignment between
1. certification of (personal employees need to business strategy and the strategy of IS / IT in PT KPEI done
employees development be a concern of by implementing the 19 Roadmap development SI, 10
program), but the management and Roadmap IT development, and 9 Roadmap and organizational
lack of concern SDM
certification
development governance. To achieve this, an analysis of the
company condition of KPEI current and future and gap analysis
Certification Currently the The company has between the two to get the roadmap development of IS / IT.
2. organizations achievement of a ISO27001 Suggestions can be divided into two, namely the authors
with new international certification provide academic advice and organization, for academic
international organization for advice to writers to convey to the next research is no standard
standards certification of ISO mechanism for measuring the quality of the PSSI has been
20000 made, so that needs to be made a standard mechanism to
Implementation Already created the Working measure it by continuing research Here you are. For advice
3. of best practice document, but its document
organizations, the authors provide recommendations for
frameworks implementation has
(ITIL, COBIT, not been a lot of
making this thesis as a valid reference in preparing the IT
TOGAF, etc.) reference to the strategic planning PT KPEI for the next five years. The
framework authors also suggest the presence of inter-application integrity
Improve SLA SLA already exist, The entire system SILO into a long-term roadmap by first defining a global
4. with clearing but are often meets the existing design applications, data dictionary also prerequisite must be
members violated because of a SLA fulfilled before doing integrity so involved and integrated data
disturbance in the will be valid.
system
Build IT risk The company does Application of IT V. REFERENCES
5. management not yet have the IT risk management
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Make SQA Currently still in the SQA plan become
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Corresponding author : Purniawan, Dr. Indra Budi S.Kom, dr. Iik Wilarso M.T.I. Faculty of Computer Science University Of Indonesia
