Scribd
Upload
346 views3 pages

Webinar Production Checklist Guide

This document provides a comprehensive checklist for planning and executing a successful webinar in 9 steps: 1. Pre-planning begins 8 weeks before with selecting a topic, speakers, and goal. 2. Promotion and registration occurs 5 weeks before, including creating a registration page. 3. Content is developed 3 weeks before by outlining the topic and drafting the presentation deck. 4. Technical preparations like uploading the deck and dry runs happen in the final 2 weeks. The checklist then guides carrying out reminder emails, hosting the live event, recording it, and following up with attendees afterwards to maximize results.

Uploaded by

Aditi Upadhyay
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
346 views3 pages

Webinar Production Checklist Guide

This document provides a comprehensive checklist for planning and executing a successful webinar in 9 steps: 1. Pre-planning begins 8 weeks before with selecting a topic, speakers, and goal. 2. Promotion and registration occurs 5 weeks before, including creating a registration page. 3. Content is developed 3 weeks before by outlining the topic and drafting the presentation deck. 4. Technical preparations like uploading the deck and dry runs happen in the final 2 weeks. The checklist then guides carrying out reminder emails, hosting the live event, recording it, and following up with attendees afterwards to maximize results.

Uploaded by

Aditi Upadhyay
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 3

THE ULTIMATE WEBINAR

Checklist
Webinars can be overwhleming if you don’t know where to begin. There are also quite a few steps in making an awesome webinar. Don’t miss any steps on your next webinar
production! Use this checklist to make sure you do everything you need to host a webinar with lots of value.

1. PRE-WEBINAR. 8 WEEKS PRIOR 3. PRE-WEBINAR. 3 WEEKS PRIOR


Pick a date Create outline of webinar topic

Determine the topic Create first draft of webinar deck


It is best to pick a topic where more information could really help your audi- Check out webinar best practices here.
ence.
Promote webinar
Select speakers and host Some ideal promotion channels include: social media, social advertising,
It is ideal to have at least one host, and one additional person helping with blog posts, email to current database, and PR. (Promotion should continue
webinar logistics. until webinar).
Set goal
Ex: lead generation, registrations, new audience, etc
4. PRE-WEBINAR. 2 WEEKS PRIOR

2. PRE-WEBINAR. 5 WEEKS PRIOR Upload webinar deck into webinar platform

Create registration page. Things to include:


5. PRE-WEBINAR. 1 WEEK PRIOR
Title
Description & hashtag
Dry Run of webinar
Form Test audio, visual, and slide progression.
Date/Time
Sign-in information 6. PRE-WEBINAR. 3 DAYS PRIOR
Speaker bios and headshots

Send reminder email


Select webinar platform to host webinar on Include sign-in information and webinar hashtag.
Either link directly to webinar platform once people sign up on registration
page, or email them with sign-in details before the webinar.
THE ULTIMATE WEBINAR
Checklist
7. DAY OF WEBINAR. 9. POST-WEBINAR.
Adjust landing page copy
Send a reminder email Reflect on-demand status of webinar.
This email should include the hashtag, date, time, and log-in information,
and should come from the speaker or host of webinar.
Convert recording into a viewable file
We currently use Wistia for this.
Find a quiet room to host webinar in
Upload video to the post-registration page
Use a wired connection.
This will help you avoid wireless problems during the webinar.
Optional**: Upload slide deck to SlideShare
This is for more promotion. Make sure to link to the full recording some-
Have speaker call in, or join you 30 minutes prior to webi- where in the SlideShare or description.
nar start time
Send follow up email to attendees
Include the link to on-demand webinar recording.
Social media promotion
Day-of promotion helps create buzz around the event. Send a follow up email to registrants
These people didn’t attend, so reflect that in the email copy. Include a link
to the on-demand recording in case they want to watch later.
8. DURING WEBINAR.

Record webinar
for on-demand downloading purposes. Great work! Give yourself a pat on the back
Tweet for a great webinar.
Answer questions, ask for audience participation, and tweet quotes from
speakers.

Answer questions Notes:


Use the hashtag you created and answer questions from Twitter, as well as
in the webinar platform.

Adjust the registration page


Reflect the current status of the webinar. (We usually say “Happening now,
live webinar!”)

Gather questions
Ask the speakers at the end of the webinar during Q&A.
Not yet using HubSpot or GoToWebinar?
Start a Free Trial of HubSpot - Start a Free Trial of GoToWebinar

Once you are up and running with both tools, learn how you can connect them together to
build beautiful registration pages, nurture attendees, and much more.
Connect HubSpot and GoToWebinar Together in 60 Seconds

You might also like