Session: F-2 Session: F-2
Slide No.1/12
Procurement
Process (a)
CPTU-IMED Short Training Course on Public Procurement for Policy Makers Fineurop Support
Procurement Cycle Session: F-2
Slide No.2/12
Contract
START
Management Define &
Prepare Contract,
review need
then Award &
Debriefing
Determine
Procurement
Strategy; prepare
Procurement
Evaluate Documents
Tenders
Processing
Advertisement
Tender submission,
Issue TD
Opening
CPTU-IMED Short Training Course on Public Procurement for Policy Makers Fineurop Support
Procurement Process Session: F-2
Slide No.3/12
Steps
1. Need Assessment
2. Procurement Plan
3. Specification/BoQ/ToR
4. Official estimated cost
5. Document preparation
6. Advertisement
T E C Formation
CPTU-IMED Short Training Course on Public Procurement for Policy Makers Fineurop Support
Procurement Process Session: F-2
Slide No.4/12
Steps
7. Submission
8. Opening
9. Evaluation
10. Approval as per DoFP
11. Notification of Award
12. Contract Signing
CPTU-IMED Short Training Course on Public Procurement for Policy Makers Fineurop Support
Procurement Process Session: F-2
Slide No.5/12
Steps
IMPLEMENTATION
13. Contract Management
14. Payment
15. Warranty/Defect Liability Period
16. Contract Closing
CPTU-IMED Short Training Course on Public Procurement for Policy Makers Fineurop Support
Procurement Planning Session: F-2
Slide No.6/12
Objectives
Provides overview
Budget
Cost estimate
Time
Methods
Market
Clears up need of assistance (specifications, contract
conditions etc.)
Allows bundling (of similar needs) or splitting (into lots)
Approved by HOPE/Authorized Officer
CPTU-IMED Short Training Course on Public Procurement for Policy Makers Fineurop Support
Specifications and ToR Session: F-2
Slide No.7/12
Preparation of Specifications
Correct, complete description
Required quality in objective terms
Not restricting competition
No reference to a particular trade mark
No country of origin
Address social and environmental issues
Preparation of Terms of Reference (ToR), consultancy
services
Maximise Avoid
competition ambiguity
CPTU-IMED Short Training Course on Public Procurement for Policy Makers Fineurop Support
Bill of Quantities (BoQ) Session: F-2
Slide No.8/12
Provides information on
description of Works and Maximises
quantities and to prepare competition
the Tender efficiently and
accurately
During contract
implementation a priced Avoids
BoQ can be used in the ambiguity
periodic valuation of
executed Works
Should be as simple as possible
CPTU-IMED Short Training Course on Public Procurement for Policy Makers Fineurop Support
Official Cost Estimate Session: F-2
Slide No.9/12
Rule 16.5
a) PE prepares the official cost estimate (OCE) for the
Procurement before invitation of the Tender or
Proposal
b) The OCE is approved by HOPE if it exceeds the
Estimated Cost if not by an officer authorised by
HOPE or Approving Authority
The OCE shall be kept sealed
The Official Cost Estimate must be in line with market price
CPTU-IMED Short Training Course on Public Procurement for Policy Makers Fineurop Support
Content of Tenders Session: F-2
Slide No.10/12
Instructions (ITT/TDS)
Formats (Tender/Contract Forms)
Contract Conditions (GCC/PCC)
CPTU-IMED Short Training Course on Public Procurement for Policy Makers Fineurop Support
Advertisement Session: F-2
Slide No.11/12
Choosing newspaper Rule- 90(2)
Choosing National Level Newspapers of wide daily
circulation commonly known and ubiquitously accepted;
carefully applying sound judgment
ONE ENGLISH ONE BANGLA
LANGUAGE LANGUAGE
CPTU-IMED Short Training Course on Public Procurement for Policy Makers Fineurop Support
Advertisement Session: F-2
Slide No.12/12
Rule- 90(2) Particularly
CPTU
website
Certain
GOODS
procurement 10 M
opportunities ABOVE
be sent to CPTU SERVICES
for posting in 5M
their website ABOVE
WORKS
10 M
ABOVE
Default may lead to rejection of Tenders
CPTU-IMED Short Training Course on Public Procurement for Policy Makers Fineurop Support
