PRE-TRIP VEHICLE INSPECTION SHEET
PURPOSE: To help ensure the safe mechanical condition of each
vehicle before it is used in service.
DIRECTIONS
The Pre-Trip Vehicle Inspection Sheet should be completed by each driver before they
start their run. Items to be checked are listed on the left side of the page. Two boxes on the right
side of the page highlight information that should be recorded for administrative purposes.
There are three main areas that must be inspected by the driver. The exterior inspection
checks the lighting systems, tires and body damage. The interior inspection checks the
operating condition of the major mechanical systems such as the brakes and steering as well as
the instrument cluster and the cleanliness of the vehicle.
Drivers should also visually check the condition of the belts and hoses in the engine
compartment and fluid levels as instructed by their supervisor.
Exterior Inspection
The exterior inspection can be completed more efficiently by two people but it should not
take long for a single person to do the work.
Headlights Both high and low beams must be checked
Turn Signals Front and back pairs of signals must work. In addition hazard lights
must be operational.
Back-up Lights Back-up lights must work if transmission is
shifted into reverse. (Should be inspected by another individual if
possible.)
Mirrors All mirrors must be present, unobstructed, and adjusted to the
person who will be driving the vehicle.
Windshield Wipers Windshield wipers must work at all settings. Wiper fluid pump
should also be tested.
Windows Windows must be secure and in good operating condition.
Tires All tires should be visibly inspected for inflation and tread wear.
Body Damage Any body damage should be reported even if logistics dept.
superiors and maintenance personnel are already aware of the
problem.
Cleanliness Outside of the vehicle should be inspected for accumulated dirt
and grime.
Interior Inspection
Brakes Brakes should be checked by putting the vehicle in gear without
acceleration and applying the brakes.
Steering Steering wheel should both have a full range of motion and
effectively turn the front wheels.
Gauges and Indicators All gauges and indicators should be visually inspected to make
sure that they are operational.
Transmission Selector Vehicle should be capable of being shifted into any gear
Cleanliness The interior of the vehicle should be free of any litter, food, or
excessive dirt.
Engine Area Inspection
Each driver should visibly inspect the engine compartment for any loose belts or hoses.
Fluid levels should also be checked as appropriate.
Body Damage Description:
__________________________________________________________________________________________________________________
________________________________________________________________________________________________
Right Side & Front Left Side & back
Defect and brief explanation or other comments:
__________________________________________________________________________________________________________________
________________________________________________________________________________________________
VEHICLE DEFECT SHEET
PURPOSE:
Used by drivers to record and report any vehicle malfunctions that develop during
their run.
DIRECTIONS:
Drivers should use this form to indicate any vehicle defects that occur during their
run. An “x” should mark the component or area that seems to be malfunctioning.
Drivers must also describe the defect as they record information on the vehicle in
question, the date and, their name in the first box. If no repairs are made because
the problem could not be located, the mechanic should also record that information
INSPECTION SUPPLEMENTAL SHEET
Vehicle Plate No.:_________ Date: _______________ Mechanic: __________________________
DEFECTS IDENTIFIED REPAIRED BY:
______________________________ ______________________________________
Operation Manager’s Signature Mechanic’s Signature
_____________________________ ______________________________________
Maintenance Supervisor’s Signature Valid or In-Valid
DAILY VEHICLE STATUS LOG
DATE: ______________________
IDENTIFY VEHICLE AND CONDITION OF VEHICLE TO BE HELD FOR MAINTENANCE
DO NOT USE USE LAST
VEHICLE Plate # (MAINT. MUST OK VEHICLE FOR SERVICE) (NON-SAFETY ITEM. OK’D BY MAINT.)
