Minutes of [insert name] Trust
[insert meeting type]
Attendees:
Proxy:
Apologies:
Minute
taker:
Date:
Location:
Meeting minutes template
Who Agenda Action
Chairperson
Meeting opened at 10.40am
Trust opened the meeting with welcome.
Confirmation of previous meeting minutes
Chairperson
Table previous meeting minutes.
A motion to the floor that the report be accepted by (insert trustee’s
name).
(insert trustee’s name) seconded this.
If all are in favour of accepting the report, it is passed unanimously.
Defined business items
Chairperson
Address the items of business which required the trustee quorum to attend
the meeting.
Chairperson’s report
Chairperson
(optional, this is not given at all formal meetings)
This report is a general business update of what has been happening
carried out by the Chairperson and the land trust committee.
There was a motion to the floor that the report be accepted by (insert
trustee’s name).
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Meeting minutes template
(insert trustee’s name) seconded this.
If all are in favour of accepting the report, it is passed unanimously.
Treasurer Treasurer’s report
(optional, this is not given at all formal meetings)
This report is a financial update of what has been happening, carried out
by the Treasurer.
There was a motion to the floor that the report be accepted by (insert
trustee’s name).
(insert trustee’s name) seconded this.
If all are in favour of accepting the report, it is passed unanimously.
Secretary Secretary’s report
(optional, this is not given at all formal meetings)
This report is an update of what has been happening, carried out by the
Secretary.
There was a motion to the floor that the report be accepted by (insert
trustee’s name).
(insert trustee’s name) seconded this.
If all are in favour of accepting the report, it is passed unanimously.
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Meeting minutes template
Returning officer
Committee elections (if required here is an example)
(can be trustee who will
not vote the in election or
Returning Officer
can be a nominated non
trustee in attendance) (insert trustee name) nominated by (insert trustee name).
Seconded by (insert trustee name).
Accepted by (insert trustee name).
If all are in favour of accepting the nomination, it is passed unanimously.
There can be more than one person nominated
(insert name) as Returning Officer.
Discuss the voting method to be used by the land trust in accordance with
the constitution.
Chairperson
(insert trustee name) nominated by (insert trustee name).
Seconded by (insert trustee name).
Accepted by (insert trustee name).
There can be more than one person nominated.
Once a vote has been conducted for this position the returning officer will
declare the successful nominee.
(insert name of successful trustee) appointed Chairperson.
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Meeting minutes template
Deputy Chairperson
(insert trustee name) nominated by (insert trustee name).
Seconded by (insert trustee name).
Accepted by (insert trustee name).
There can be more than one person nominated.
Once a vote has been conducted for this position the returning officer will
declare the successful nominee.
(insert name of successful trustee) appointed Deputy Chairperson
Treasurer
(insert trustee name) nominated by (insert trustee name).
Seconded by (insert trustee name).
Accepted by (insert trustee name).
There can be more than one person nominated.
Once a vote has been conducted for this position the returning officer will
declare the successful nominee.
(insert name of successful trustee) appointed Treasurer
Secretary
(insert trustee name) nominated by (insert trustee name).
Seconded by (insert trustee name).
Accepted by (insert trustee name).
There can be more than one person nominated.
Once a vote has been conducted for this position the returning officer will
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Meeting minutes template
declare the successful nominee.
(insert name of successful trustee) appointed Secretary
If there are additional members of the committee, these positions are elected
in the same way.
General business items
Chairperson
Meeting closed: X pm.
Chairperson
