STATUS OF SUBMISSION OF MANDATORY REPORTS

Name of Report 1 2 3 4 5 6 7 8 9 10 11 12
MONTHLY - CY 2020

1 Monthly Report of Undertimes & Absences

2 Representation and Transportation Allowance

3 Monitoring of AAR Submission, Transmittal & Publication

4 Monitoring of Submission of AARs/MLs

5 Consolidated Status of BAARs

QUARTERLY - CY 2020

1 Communication Allowance

2 Quarterly Accomplishment Report

3 Quarterly Status of AARs/BAARs

4 Report on Request for Write-Off

5 Quarterly Status Report of Implementation of SAI

6.1 Statement of Audit Suspensions, Disallowances & Charges (LGU-Dr. Jose P. Rizal)

6.2 Statement of Audit Suspensions, Disallowances & Charges (LGU-Narra)

6.3 Statement of Audit Suspensions, Disallowances & Charges (LGU-Quezon)

7.1 Consolidated Quarterly Report on Government PPAs (LGU-Dr. Jose P. Rizal)

7.2 Consolidated Quarterly Report on Government PPAs (LGU-Narra)

7.3 Consolidated Quarterly Report on Government PPAs (LGU-Quezon)

SEMESTRAL - CY 2020

1 Report on Enforcement & Monitoring of Final & Executory Decisions

2 Semestral Report on Status of Submission of Barangay Financial Transaction Documents

3.1 Summary Report of Actual MOOE & CO (LGU-Dr. Jose P. Rizal)

3.2 Summary Report of Actual MOOE & CO (LGU-Narra)

3.3 Summary Report of Actual MOOE & CO (LGU-Quezon)

4.1 Status of Unliquidated Cash Advances (LGU-Dr. Jose P. Rizal)

4.2 Status of Unliquidated Cash Advances (LGU-Narra)

4.3 Status of Unliquidated Cash Advances (LGU-Narra)

5.1 Status of Fund Transfers to Other Government / IAs (LGU-Dr. Jose P. Rizal)

5.2 Status of Fund Transfers to Other Government / IAs (LGU-Narra)

5.3 Status of Fund Transfers to Other Government / IAs (LGU-Quezon)

6.1 Status of Fund Transfers to NGOs/POs (LGU-Dr. Jose P. Rizal)

6.2 Status of Fund Transfers to NGOs/POs (LGU-Narra)

6.3 Status of Fund Transfers to NGOs/POs (LGU-Quezon)

7.1 Status of Other Receivables (LGU-Dr. Jose P. Rizal)

7.2 Status of Other Receivables (LGU-Narra)

7.3 Status of Other Receivables (LGU-Quezon)

8 Division Performance Commitment and Review

9 Individual Performance Commitment and Review

ANNUAL

1 Monitoring Report of Request for Disposal of Documents as of Dec. 31, 2019

2.1 Annex B-3 - Financial Profile of Municipalities for CY 2019 (LGU-Dr. Jose P. Rizal)

2.2 Annex B-3 - Financial Profile of Municipalities for CY 2019 (LGU-Narra)

2.3 Annex B-3 - Financial Profile of Municipalities for CY 2019 (LGU-Quezon)

3.1 Annex C - Summary of Loans of LGUs for CY 2019 (LGU-Dr. Jose P. Rizal)

3.2 Annex C - Summary of Loans of LGUs for CY 2019 (LGU-Narra)

3.3 Annex C - Summary of Loans of LGUs for CY 2019 (LGU-Quezon)

4.1 Annex D - Summary of Audit Opinions for CY 2019 (LGU-Dr. Jose P. Rizal)

4.2 Annex D - Summary of Audit Opinions for CY 2019 (LGU-Narra)

4.3 Annex D - Summary of Audit Opinions for CY 2019 (LGU-Quezon)

5.1 Annex E - Status of Implementation of PYAR for CY 2019 (LGU-Dr. Jose P. Rizal)

5.2 Annex E - Status of Implementation of PYAR for CY 2019 (LGU-Narra)

5.3 Annex E - Status of Implementation of PYAR for CY 2019 (LGU-Quezon)

6.1 Annex F - Summary of CSAORs for CY 2019 (LGU-Dr. Jose P. Rizal)

6.2 Annex F - Summary of CSAORs for CY 2019 (LGU-Narra)

6.3 Annex F - Summary of CSAORs for CY 2019 (LGU-Quezon)

Annex G - Financial Profile of Barangays by City/Municipality for CY 2019 (LGU-Dr. Jose P.

7.1
Rizal)

7.2 Annex G - Financial Profile of Barangays by City/Municipality for CY 2019 (LGU-Narra)

7.3 Annex G - Financial Profile of Barangays by City/Municipality for CY 2019 (LGU-Quezon)

8.1 Annex H - Summary of CSAOR on Barangays for CY 2019 (LGU-Dr. Jose P. Rizal)

8.2 Annex H - Summary of CSAOR on Barangays for CY 2019 (LGU-Narra)

8.3 Annex H - Summary of CSAOR on Barangays for CY 2019 (LGU-Quezon)

9 DRRM Fund Summary of Audit Observations and Recommendations for CY 2019

10 GAD Audit Report Survey Form for CY 2019

11.1 Action Plan Monitoring Tool for CY 2019 Audit Recommendations (LGU-Dr. Jose P. Rizal)

11.2 Action Plan Monitoring Tool for CY 2019 Audit Recommendations (LGU-Narra)

11.3 Action Plan Monitoring Tool for CY 2019 Audit Recommendations (LGU-Quezon)
STATUS OF AAR OF MUNICIPALITIES FOR CY 2019
Agency

Status Mun. of
Mun. of Mun. of
Dr. Jose
Narra Quezon
P. Rizal

1st Draft AAR

submitted to SA

2nd Draft AAR

submitted to SA

Final AAR
submitted to SA

Transmitted to
Management

Transmitted to
Regional Director

Published in
COA Web
STATUS OF SUBMISSION OF FINANCIAL REPORTS AND TRANSACTION DOCUMENTS - MUN. OF DR. JOSE P. RIZAL
Name of Report/Document 1 2 3 4 5 6 7 8 9 10 11 12
GENERAL FUND
MONTHLY
Pre-Closing Trial Balances

General and Special Journals

Statement of Appropriation, Allotment, Obligations and Balances

Bank Reconciliation Statement

JEVs, DVs, RCIs, RDs and LRs

Report of Collections and Deposits and supporting receipts

QUARTERLY
Statement of Financial Position

Statement of Financial Performance

Statement of Changes in Net Assets/Equity

Statement of Cash Flows

Statement of Comparison of Budget and Actual Amounts

Quarterly Schedule of General Ledger Balances

ANNUAL
Post Closing Trial Balance

General Ledgers

Subsidiary Ledgers

PPE Lapsing Schedule

Notes to Financial Statements

SPECIAL EDUCATION FUND
MONTHLY
Pre-Closing Trial Balances

General and Special Journals

Statement of Appropriation, Allotment, Obligations and Balances

Bank Reconciliation Statement

JEVs, DVs, RCIs, RDs and LRs

Report of Collections and Deposits and supporting receipts

QUARTERLY
Statement of Financial Position

Statement of Financial Performance

Statement of Changes in Net Assets/Equity

Statement of Cash Flows

Statement of Comparison of Budget and Actual Amounts

Quarterly Schedule of General Ledger Balances

ANNUAL
Post Closing Trial Balance

General Ledgers

Subsidiary Ledgers

PPE Lapsing Schedule

Notes to Financial Statements

TRUST FUND
MONTHLY
Pre-Closing Trial Balances

General and Special Journals

Statement of Appropriation, Allotment, Obligations and Balances

Bank Reconciliation Statement

JEVs, DVs, RCIs, RDs and LRs

Report of Collections and Deposits and supporting receipts

QUARTERLY
Statement of Financial Position

Statement of Financial Performance

Statement of Changes in Net Assets/Equity

Statement of Cash Flows

Statement of Comparison of Budget and Actual Amounts

Quarterly Schedule of General Ledger Balances

ANNUAL
Post Closing Trial Balance

General Ledgers

Subsidiary Ledgers

PPE Lapsing Schedule

Notes to Financial Statements

Cash and Cash Equivalents
List of Accountable Officers and copies of their fidelity bond as of
December 31, 2019
List of cancelled checks for January 1 to December 31, 2019
STATUS OF SUBMISSION OF FINANCIAL REPORTS AND TRANSACTION DOCUMENTS - MUN. OF DR. JOSE P. RIZAL
Name of Report/Document 1 2 3 4 5 6 7 8 9 10 11 12
Certified clear copies of all cashbooks of the Municipal Treasurer
and the Disbursing Officer/s (DO) for January 1 to December 31,
2019
Check Registers (all funds) for January 1 to December 31, 2019
Report of Accountability for Accountable Forms (RAAF), including
checks, for January 1 to December 31, 2019
Bank Statements of all accounts maintained for CY 2019
Financial Liabilities
Individual Loan Profile as of December 31, 2019
Summary of Loans Payable as of December 31, 2019
Loan Amortization Schedule for each loan (whole duration of the
loan)
Loan Agreement for loans received in CY 2019, if any
Due from Non-Governmental Organizations/People’s
Organizations (NGOs/POs) and Due from Local Government
Units (LGUs)
Subsidiary Schedule of Due from NGOs/POs and Due from LGUs
as of December 31, 2019 (see Annexes 1 and 2)
Subsidiary Ledgers of Due from NGOs/POs and Due from LGUs
for CY 2019
Fund Transfers from National Government Agencies (NGAs)
to LGUs

List of projects sourced from the following funds and status of its
implementation as of December 31, 2019 (see Annex 3)
a. Bottom-Up Budgeting (BuB) (Releases thru NGAs from CYs
2013 to 2016)
b. Assistance to Municipalities (Direct Releases from DBM in CY
2019)
c. Financial Assistance to LGUs (Direct Releases from DBM in
CYs 2017 and 2019)
d. Payapa at Masaganang Pamayanan (PAMANA) (Releases thru
NGAs from CYs 2013 to 2016)
e. Sagana at Ligtas na Tubig (SALINTUBIG) (Releases thru NGAs
from CYs 2013 to 2019)

20% Development Fund

Municipal Development Council (MDC) Resolution approving the
Programs/Projects /Activities (PPAs) under the 20% Development
Fund for CY 2019

Quarterly Report on the Utilization of the 20% Development Fund

for CY 2019, including utilization during the year of continuing
appropriations from prior years per DILG-DBM JMC No. 2011-1
dated April 13, 2011 and unimplemented/discontinued projects
and reprogramming of their allotted budgets

Local Disaster Risk Reduction and Management (DRRM) Fund

DRRM Fund Investment Plan for CY 2019 (Annex A of COA
Circular No. 2012-002 dated September 12, 2012)
Monthly Report on Utilization of DRRMF for January to December
2019 (Annex B of COA Circular No. 2012-002 dated September
12, 2012)
Inventory of relief goods and list of DRRM Equipment as of
December 31, 2019 (Annexes P, P-1 and P-2 of COA Circular No.
2014-002 dated April 15, 2014)

Latest MDRRM Office composition, qualification and salary grades

(NDRRMC-DILG-DBM-CSC JMC No. 2014-01 dated April 4, 2014)
Latest Executive Order reconstituting the LDRRMC
Minutes of the meeting of the LDRRMC for CY 2019
Status of Implementation of DRRM Infrastructure Projects as of
December 31, 2019 (see Annex 4)
Inventory of functional early warning and alarm system, if any
SB Resolution on selection and accreditation/recognition of CSOs
and NGOs, if any
SB Ordinance on pre-emptive/forced evacuation, if any

SB Resolution adopting the systems, policies and protocols on

LDRRM human resource management, communication system,
evacuation system, relief management, monitoring and evaluation
system, and humanitarian assistance management, if any

List of Evacuation Centers and its location

Solid Waste Management (SWM)
Latest Executive Order creating/reconstituting the Municipal SWM
Board
Minutes of the meeting of the SWM Board for CY 2019
Updated Inventory of MRF, including its location in the respective
barangays
Local Government Unit-Solid Waste Management Self-
Compliance Monitoring and Auditing Report for the first and
second semesters of CY 2019 (EMB Unnumbered Memorandum
dated March 15, 2016)
Status of Implementation of SWM Infrastructure Projects as of
December 31, 2019 (see Annex 5)
Ten-year Local Government Ecological SWM Plan applicable for
CY 2019, duly approved by the Palawan Council for Sustainable
Development, pursuant to RA No. 7611
Revenue-Generating Programs
Abstract of Real Property Tax Collections for CY 2019
5-Year Staffing Plan and Staff Transition Strategy and 5-Year
Business Plan for each existing LEE of the LGU, if any, as
required by DBM Local Budget Circular No. 111 dated June 10,
2016
Memoranda of Agreement (MOA) / Lease Agreements with the
occupants/stallholders of Public Market, if any
LGU record of occupants/stallholders of Public Market, if any
Payment to casual, job orders, contractuals and consultants

List of casual, job orders, contractuals and consultants hired by

the Municipality as of December 31, 2019, including those whose
contracts have commenced and ended during the year (see Annex
6)
Enforcement of COA Disallowances and Charges
Official Receipts issued for the settlement of disallowances and
charges in CY 2019, if any
Compliance with tax laws
General/Subsidiary Ledgers of Due to BIR for CY 2019
Remittance of mandatory GSIS, PhilHEALTH and PAG-ibig
contributions and remittance of loan amortizations
General/Subsidiary Ledgers of Due to GSIS, Due to PhilHEALTH
and Due to PAG-ibig accounts for CY 2019
Gender and Development (GAD)
STATUS OF SUBMISSION OF FINANCIAL REPORTS AND TRANSACTION DOCUMENTS - MUN. OF DR. JOSE P. RIZAL
Name of Report/Document 1 2 3 4 5 6 7 8 9 10 11 12
Annual GAD Plan and Budget (GPB) for CY 2019 duly received
and reviewed by the DILG Provincial Office
Certificate of Approval from the DILG Provincial Office
GAD Plan Review Findings and Recommendations from the DILG
Provincial Office, if any

GAD Accomplishment Report (AR) for CY 2019 (Annex E of PCW-

DILG-DBM-NEDA JMC No. 2016-01 dated January 12, 2016)

GAD AR attachments, to wit: (a) brief summary of the reported

program or project (b) copies of reported policy issuances (c)
results of HGDG tests and (d) actions taken by the LGU on the
COA audit findings and recommendations
Status of Implementation of GAD Infrastructure Projects as of
December 31, 2019 (see Annex 7)
Latest Executive Order for the creation/reconstitution of GAD
Focal Point System (Executive Committee, Technical Working
Group and Secretariat)
Latest Executive Order or Administrative Order creating the GAD
Monitoring and Evaluation (M&E) Team
LGU Status Report on Institutional Mechanisms for Gender
Mainstreaming for CY 2019 (Annex G of PCW-DBM-DILG-NEDA
JMC No. 2013-01)
Updated listing of active and functional VAW Desk in the
barangays and the names and positions of designated VAW Desk
Officers
Receivables
Report of Unliquidated Cash Advances for the fourth quarter of CY
2019
Status of Unliquidated Cash Advances for the second semester of
CY 2019
Status of Fund Transfers to other Government/Implementing
Agencies (IAs) for the second semester of CY 2019
Status of Fund Transfers to Non-Governmental
Organizations/People's Organization (NGOs/POs) for the second
semester of CY 2019

Status of Other Receivables for the second semester of CY 2019

Property, Plant and Equipment
Information on Land as of December 31, 2019 (see Annex 8),
supported with TCT, Deed of Absolute Sale, SB Resolutions, and
MOA, if any
Report on the Physical Count of Property, Plant and Equipment
(RPCPPE) and Inventory and Inspection Report for Unserviceable
Property (IIRUP) for CY 2019. In the absence of such report(s),
kindly send an explanation to that effect
Procurement
Latest Executive Order for the creation/reconstitution of BAC,
TWG and Secretariat
Annual Procurement Plan and Supplemental Procurement Plan for
CY 2019
Bid Results on Civil Works, Goods and Services, and Consulting
Services for CY 2019
Semestral Procurement Monitoring Report (PMR) for CY 2019
Report on Government PPAs for the third and fourth quarters of
CY 2019 as required by COA Circular No. 2013-004 dated
January 30, 2013
Budget
Annual Budget for CY 2019
Supplemental Budgets for CY 2019
Appropriation Ordinances on the Supplemental Budgets
SB Ordinances authorizing augmentation of appropriation/s
SB Resolutions/Ordinances on Programming/Re-programming of
Programs/Projects /Activities (PPAs)
Special Education Fund Annual Budget for CY 2019
Statement of Appropriations, Allotments, Obligations and Balances
for CY 2019
Annual Investment Program (AIP) for CY 2019
Implementation of COA Circular 2015-008 dated November 23,
2015 on the Local Roads Asset Management System:
Status of inventory of road network system as of December 31,
2019
Report of the Local Road Network (see Annex 9)
Notes to the Financial Statements (see Annex 10)
Report on the Physical Count of Local Road Network (see Annex
11)
Local Road Network Ledger Card (see Annex 12)
Local Road Network Property Card (see Annex 13)
Local Council for the Protection of Children (LCPC)
LCPC Budget for CY 2019
Local Development Plan for Children (LDPC) for CY 2019
Local Investment Plan for Children (LIPC) for CY 2019
Annual Work and Financial Plan for CY 2019
STATUS OF SUBMISSION OF FINANCIAL REPORTS AND TRANSACTION DOCUMENTS - MUN. OF NARRA
Name of Report/Document 1 2 3 4 5 6 7 8 9 10 11 12
GENERAL FUND
MONTHLY
Pre-Closing Trial Balances

General and Special Journals

Statement of Appropriation, Allotment, Obligations and Balances

Bank Reconciliation Statement

JEVs, DVs, RCIs, RDs and LRs

Report of Collections and Deposits and supporting receipts

QUARTERLY
Statement of Financial Position

Statement of Financial Performance

Statement of Changes in Net Assets/Equity

Statement of Cash Flows

Statement of Comparison of Budget and Actual Amounts

Quarterly Schedule of General Ledger Balances

ANNUAL
Post Closing Trial Balance

General Ledgers

Subsidiary Ledgers

PPE Lapsing Schedule

Notes to Financial Statements

SPECIAL EDUCATION FUND
MONTHLY
Pre-Closing Trial Balances

General and Special Journals

Statement of Appropriation, Allotment, Obligations and Balances

Bank Reconciliation Statement

JEVs, DVs, RCIs, RDs and LRs

Report of Collections and Deposits and supporting receipts

QUARTERLY
Statement of Financial Position

Statement of Financial Performance

Statement of Changes in Net Assets/Equity

Statement of Cash Flows

Statement of Comparison of Budget and Actual Amounts

Quarterly Schedule of General Ledger Balances

ANNUAL
Post Closing Trial Balance

General Ledgers

Subsidiary Ledgers

PPE Lapsing Schedule

Notes to Financial Statements

TRUST FUND
MONTHLY
Pre-Closing Trial Balances

General and Special Journals

Statement of Appropriation, Allotment, Obligations and Balances

Bank Reconciliation Statement

JEVs, DVs, RCIs, RDs and LRs

Report of Collections and Deposits and supporting receipts

QUARTERLY
Statement of Financial Position

Statement of Financial Performance

Statement of Changes in Net Assets/Equity

Statement of Cash Flows

Statement of Comparison of Budget and Actual Amounts

Quarterly Schedule of General Ledger Balances

ANNUAL
Post Closing Trial Balance

General Ledgers

Subsidiary Ledgers

PPE Lapsing Schedule

Notes to Financial Statements

Cash and Cash Equivalents
List of Accountable Officers and copies of their fidelity bond as of
December 31, 2019
List of cancelled checks for January 1 to December 31, 2019
STATUS OF SUBMISSION OF FINANCIAL REPORTS AND TRANSACTION DOCUMENTS - MUN. OF NARRA
Name of Report/Document 1 2 3 4 5 6 7 8 9 10 11 12
Certified clear copies of all cashbooks of the Municipal Treasurer
and the Disbursing Officer/s (DO) for January 1 to December 31,
2019
Check Registers (all funds) for January 1 to December 31, 2019
Report of Accountability for Accountable Forms (RAAF), including
checks, for January 1 to December 31, 2019
Bank Statements of all accounts maintained for CY 2019
Financial Liabilities
Individual Loan Profile as of December 31, 2019
Summary of Loans Payable as of December 31, 2019
Loan Amortization Schedule for each loan (whole duration of the
loan)
Loan Agreement for loans received in CY 2019, if any
Due from Non-Governmental Organizations/People’s
Organizations (NGOs/POs) and Due from Local Government
Units (LGUs)
Subsidiary Schedule of Due from NGOs/POs and Due from LGUs
as of December 31, 2019 (see Annexes 1 and 2)
Subsidiary Ledgers of Due from NGOs/POs and Due from LGUs
for CY 2019
Fund Transfers from National Government Agencies (NGAs)
to LGUs

List of projects sourced from the following funds and status of its
implementation as of December 31, 2019 (see Annex 3)
a. Bottom-Up Budgeting (BuB) (Releases thru NGAs from CYs
2013 to 2016)
b. Assistance to Municipalities (Direct Releases from DBM in CY
2019)
c. Financial Assistance to LGUs (Direct Releases from DBM in
CYs 2017 and 2019)
d. Payapa at Masaganang Pamayanan (PAMANA) (Releases thru
NGAs from CYs 2013 to 2016)
e. Sagana at Ligtas na Tubig (SALINTUBIG) (Releases thru NGAs
from CYs 2013 to 2019)

20% Development Fund

Municipal Development Council (MDC) Resolution approving the
Programs/Projects /Activities (PPAs) under the 20% Development
Fund for CY 2019

Quarterly Report on the Utilization of the 20% Development Fund

for CY 2019, including utilization during the year of continuing
appropriations from prior years per DILG-DBM JMC No. 2011-1
dated April 13, 2011 and unimplemented/discontinued projects
and reprogramming of their allotted budgets

Local Disaster Risk Reduction and Management (DRRM) Fund

DRRM Fund Investment Plan for CY 2019 (Annex A of COA
Circular No. 2012-002 dated September 12, 2012)
Monthly Report on Utilization of DRRMF for January to December
2019 (Annex B of COA Circular No. 2012-002 dated September
12, 2012)
Inventory of relief goods and list of DRRM Equipment as of
December 31, 2019 (Annexes P, P-1 and P-2 of COA Circular No.
2014-002 dated April 15, 2014)

Latest MDRRM Office composition, qualification and salary grades

(NDRRMC-DILG-DBM-CSC JMC No. 2014-01 dated April 4, 2014)
Latest Executive Order reconstituting the LDRRMC
Minutes of the meeting of the LDRRMC for CY 2019
Status of Implementation of DRRM Infrastructure Projects as of
December 31, 2019 (see Annex 4)
Inventory of functional early warning and alarm system, if any
SB Resolution on selection and accreditation/recognition of CSOs
and NGOs, if any
SB Ordinance on pre-emptive/forced evacuation, if any

SB Resolution adopting the systems, policies and protocols on

LDRRM human resource management, communication system,
evacuation system, relief management, monitoring and evaluation
system, and humanitarian assistance management, if any

List of Evacuation Centers and its location

Solid Waste Management (SWM)
Latest Executive Order creating/reconstituting the Municipal SWM
Board
Minutes of the meeting of the SWM Board for CY 2019
Updated Inventory of MRF, including its location in the respective
barangays
Local Government Unit-Solid Waste Management Self-
Compliance Monitoring and Auditing Report for the first and
second semesters of CY 2019 (EMB Unnumbered Memorandum
dated March 15, 2016)
Status of Implementation of SWM Infrastructure Projects as of
December 31, 2019 (see Annex 5)
Ten-year Local Government Ecological SWM Plan applicable for
CY 2019, duly approved by the Palawan Council for Sustainable
Development, pursuant to RA No. 7611
Revenue-Generating Programs
Abstract of Real Property Tax Collections for CY 2019
5-Year Staffing Plan and Staff Transition Strategy and 5-Year
Business Plan for each existing LEE of the LGU, if any, as
required by DBM Local Budget Circular No. 111 dated June 10,
2016
Memoranda of Agreement (MOA) / Lease Agreements with the
occupants/stallholders of Public Market, if any
LGU record of occupants/stallholders of Public Market, if any
Payment to casual, job orders, contractuals and consultants

List of casual, job orders, contractuals and consultants hired by

the Municipality as of December 31, 2019, including those whose
contracts have commenced and ended during the year (see Annex
6)
Enforcement of COA Disallowances and Charges
Official Receipts issued for the settlement of disallowances and
charges in CY 2019, if any
Compliance with tax laws
General/Subsidiary Ledgers of Due to BIR for CY 2019
Remittance of mandatory GSIS, PhilHEALTH and PAG-ibig
contributions and remittance of loan amortizations
General/Subsidiary Ledgers of Due to GSIS, Due to PhilHEALTH
and Due to PAG-ibig accounts for CY 2019
Gender and Development (GAD)
STATUS OF SUBMISSION OF FINANCIAL REPORTS AND TRANSACTION DOCUMENTS - MUN. OF NARRA
Name of Report/Document 1 2 3 4 5 6 7 8 9 10 11 12
Annual GAD Plan and Budget (GPB) for CY 2019 duly received
and reviewed by the DILG Provincial Office
Certificate of Approval from the DILG Provincial Office
GAD Plan Review Findings and Recommendations from the DILG
Provincial Office, if any

GAD Accomplishment Report (AR) for CY 2019 (Annex E of PCW-

DILG-DBM-NEDA JMC No. 2016-01 dated January 12, 2016)

GAD AR attachments, to wit: (a) brief summary of the reported

program or project (b) copies of reported policy issuances (c)
results of HGDG tests and (d) actions taken by the LGU on the
COA audit findings and recommendations
Status of Implementation of GAD Infrastructure Projects as of
December 31, 2019 (see Annex 7)
Latest Executive Order for the creation/reconstitution of GAD
Focal Point System (Executive Committee, Technical Working
Group and Secretariat)
Latest Executive Order or Administrative Order creating the GAD
Monitoring and Evaluation (M&E) Team
LGU Status Report on Institutional Mechanisms for Gender
Mainstreaming for CY 2019 (Annex G of PCW-DBM-DILG-NEDA
JMC No. 2013-01)
Updated listing of active and functional VAW Desk in the
barangays and the names and positions of designated VAW Desk
Officers
Receivables
Report of Unliquidated Cash Advances for the fourth quarter of CY
2019
Status of Unliquidated Cash Advances for the second semester of
CY 2019
Status of Fund Transfers to other Government/Implementing
Agencies (IAs) for the second semester of CY 2019
Status of Fund Transfers to Non-Governmental
Organizations/People's Organization (NGOs/POs) for the second
semester of CY 2019

Status of Other Receivables for the second semester of CY 2019

Property, Plant and Equipment
Information on Land as of December 31, 2019 (see Annex 8),
supported with TCT, Deed of Absolute Sale, SB Resolutions, and
MOA, if any
Report on the Physical Count of Property, Plant and Equipment
(RPCPPE) and Inventory and Inspection Report for Unserviceable
Property (IIRUP) for CY 2019. In the absence of such report(s),
kindly send an explanation to that effect
Procurement
Latest Executive Order for the creation/reconstitution of BAC,
TWG and Secretariat
Annual Procurement Plan and Supplemental Procurement Plan for
CY 2019
Bid Results on Civil Works, Goods and Services, and Consulting
Services for CY 2019
Semestral Procurement Monitoring Report (PMR) for CY 2019
Report on Government PPAs for the third and fourth quarters of
CY 2019 as required by COA Circular No. 2013-004 dated
January 30, 2013
Budget
Annual Budget for CY 2019
Supplemental Budgets for CY 2019
Appropriation Ordinances on the Supplemental Budgets
SB Ordinances authorizing augmentation of appropriation/s
SB Resolutions/Ordinances on Programming/Re-programming of
Programs/Projects /Activities (PPAs)
Special Education Fund Annual Budget for CY 2019
Statement of Appropriations, Allotments, Obligations and Balances
for CY 2019
Annual Investment Program (AIP) for CY 2019
Implementation of COA Circular 2015-008 dated November 23,
2015 on the Local Roads Asset Management System:
Status of inventory of road network system as of December 31,
2019
Report of the Local Road Network (see Annex 9)
Notes to the Financial Statements (see Annex 10)
Report on the Physical Count of Local Road Network (see Annex
11)
Local Road Network Ledger Card (see Annex 12)
Local Road Network Property Card (see Annex 13)
Local Council for the Protection of Children (LCPC)
LCPC Budget for CY 2019
Local Development Plan for Children (LDPC) for CY 2019
Local Investment Plan for Children (LIPC) for CY 2019
Annual Work and Financial Plan for CY 2019
STATUS OF SUBMISSION OF FINANCIAL REPORTS AND TRANSACTION DOCUMENTS - MUN. OF QUEZON
Name of Report/Document 1 2 3 4 5 6 7 8 9 10 11 12
GENERAL FUND
MONTHLY
Pre-Closing Trial Balances

General and Special Journals

Statement of Appropriation, Allotment, Obligations and Balances

Bank Reconciliation Statement

JEVs, DVs, RCIs, RDs and LRs

Report of Collections and Deposits and supporting receipts

QUARTERLY
Statement of Financial Position

Statement of Financial Performance

Statement of Changes in Net Assets/Equity

Statement of Cash Flows

Statement of Comparison of Budget and Actual Amounts

Quarterly Schedule of General Ledger Balances

ANNUAL
Post Closing Trial Balance

General Ledgers

Subsidiary Ledgers

PPE Lapsing Schedule

Notes to Financial Statements

SPECIAL EDUCATION FUND
MONTHLY
Pre-Closing Trial Balances

General and Special Journals

Statement of Appropriation, Allotment, Obligations and Balances

Bank Reconciliation Statement

JEVs, DVs, RCIs, RDs and LRs

Report of Collections and Deposits and supporting receipts

QUARTERLY
Statement of Financial Position

Statement of Financial Performance

Statement of Changes in Net Assets/Equity

Statement of Cash Flows

Statement of Comparison of Budget and Actual Amounts

Quarterly Schedule of General Ledger Balances

ANNUAL
Post Closing Trial Balance

General Ledgers

Subsidiary Ledgers

PPE Lapsing Schedule

Notes to Financial Statements

TRUST FUND
MONTHLY
Pre-Closing Trial Balances

General and Special Journals

Statement of Appropriation, Allotment, Obligations and Balances

Bank Reconciliation Statement

JEVs, DVs, RCIs, RDs and LRs

Report of Collections and Deposits and supporting receipts

QUARTERLY
Statement of Financial Position

Statement of Financial Performance

Statement of Changes in Net Assets/Equity

Statement of Cash Flows

Statement of Comparison of Budget and Actual Amounts

Quarterly Schedule of General Ledger Balances

ANNUAL
Post Closing Trial Balance

General Ledgers

Subsidiary Ledgers

PPE Lapsing Schedule

Notes to Financial Statements

Cash and Cash Equivalents
List of Accountable Officers and copies of their fidelity bond as of
December 31, 2019
List of cancelled checks for January 1 to December 31, 2019
STATUS OF SUBMISSION OF FINANCIAL REPORTS AND TRANSACTION DOCUMENTS - MUN. OF QUEZON
Name of Report/Document 1 2 3 4 5 6 7 8 9 10 11 12
Certified clear copies of all cashbooks of the Municipal Treasurer
and the Disbursing Officer/s (DO) for January 1 to December 31,
2019
Check Registers (all funds) for January 1 to December 31, 2019
Report of Accountability for Accountable Forms (RAAF), including
checks, for January 1 to December 31, 2019
Bank Statements of all accounts maintained for CY 2019
Financial Liabilities
Individual Loan Profile as of December 31, 2019
Summary of Loans Payable as of December 31, 2019
Loan Amortization Schedule for each loan (whole duration of the
loan)
Loan Agreement for loans received in CY 2019, if any
Due from Non-Governmental Organizations/People’s
Organizations (NGOs/POs) and Due from Local Government
Units (LGUs)
Subsidiary Schedule of Due from NGOs/POs and Due from LGUs
as of December 31, 2019 (see Annexes 1 and 2)
Subsidiary Ledgers of Due from NGOs/POs and Due from LGUs
for CY 2019
Fund Transfers from National Government Agencies (NGAs)
to LGUs

List of projects sourced from the following funds and status of its
implementation as of December 31, 2019 (see Annex 3)
a. Bottom-Up Budgeting (BuB) (Releases thru NGAs from CYs
2013 to 2016)
b. Assistance to Municipalities (Direct Releases from DBM in CY
2019)
c. Financial Assistance to LGUs (Direct Releases from DBM in
CYs 2017 and 2019)
d. Payapa at Masaganang Pamayanan (PAMANA) (Releases thru
NGAs from CYs 2013 to 2016)
e. Sagana at Ligtas na Tubig (SALINTUBIG) (Releases thru NGAs
from CYs 2013 to 2019)

20% Development Fund

Municipal Development Council (MDC) Resolution approving the
Programs/Projects /Activities (PPAs) under the 20% Development
Fund for CY 2019

Quarterly Report on the Utilization of the 20% Development Fund

for CY 2019, including utilization during the year of continuing
appropriations from prior years per DILG-DBM JMC No. 2011-1
dated April 13, 2011 and unimplemented/discontinued projects
and reprogramming of their allotted budgets

Local Disaster Risk Reduction and Management (DRRM) Fund

DRRM Fund Investment Plan for CY 2019 (Annex A of COA
Circular No. 2012-002 dated September 12, 2012)
Monthly Report on Utilization of DRRMF for January to December
2019 (Annex B of COA Circular No. 2012-002 dated September
12, 2012)
Inventory of relief goods and list of DRRM Equipment as of
December 31, 2019 (Annexes P, P-1 and P-2 of COA Circular No.
2014-002 dated April 15, 2014)

Latest MDRRM Office composition, qualification and salary grades

(NDRRMC-DILG-DBM-CSC JMC No. 2014-01 dated April 4, 2014)
Latest Executive Order reconstituting the LDRRMC
Minutes of the meeting of the LDRRMC for CY 2019
Status of Implementation of DRRM Infrastructure Projects as of
December 31, 2019 (see Annex 4)
Inventory of functional early warning and alarm system, if any
SB Resolution on selection and accreditation/recognition of CSOs
and NGOs, if any
SB Ordinance on pre-emptive/forced evacuation, if any

SB Resolution adopting the systems, policies and protocols on

LDRRM human resource management, communication system,
evacuation system, relief management, monitoring and evaluation
system, and humanitarian assistance management, if any

List of Evacuation Centers and its location

Solid Waste Management (SWM)
Latest Executive Order creating/reconstituting the Municipal SWM
Board
Minutes of the meeting of the SWM Board for CY 2019
Updated Inventory of MRF, including its location in the respective
barangays
Local Government Unit-Solid Waste Management Self-
Compliance Monitoring and Auditing Report for the first and
second semesters of CY 2019 (EMB Unnumbered Memorandum
dated March 15, 2016)
Status of Implementation of SWM Infrastructure Projects as of
December 31, 2019 (see Annex 5)
Ten-year Local Government Ecological SWM Plan applicable for
CY 2019, duly approved by the Palawan Council for Sustainable
Development, pursuant to RA No. 7611
Revenue-Generating Programs
Abstract of Real Property Tax Collections for CY 2019
5-Year Staffing Plan and Staff Transition Strategy and 5-Year
Business Plan for each existing LEE of the LGU, if any, as
required by DBM Local Budget Circular No. 111 dated June 10,
2016
Memoranda of Agreement (MOA) / Lease Agreements with the
occupants/stallholders of Public Market, if any
LGU record of occupants/stallholders of Public Market, if any
Payment to casual, job orders, contractuals and consultants

List of casual, job orders, contractuals and consultants hired by

the Municipality as of December 31, 2019, including those whose
contracts have commenced and ended during the year (see Annex
6)
Enforcement of COA Disallowances and Charges
Official Receipts issued for the settlement of disallowances and
charges in CY 2019, if any
Compliance with tax laws
General/Subsidiary Ledgers of Due to BIR for CY 2019
Remittance of mandatory GSIS, PhilHEALTH and PAG-ibig
contributions and remittance of loan amortizations
General/Subsidiary Ledgers of Due to GSIS, Due to PhilHEALTH
and Due to PAG-ibig accounts for CY 2019
Gender and Development (GAD)
STATUS OF SUBMISSION OF FINANCIAL REPORTS AND TRANSACTION DOCUMENTS - MUN. OF QUEZON
Name of Report/Document 1 2 3 4 5 6 7 8 9 10 11 12
Annual GAD Plan and Budget (GPB) for CY 2019 duly received
and reviewed by the DILG Provincial Office
Certificate of Approval from the DILG Provincial Office
GAD Plan Review Findings and Recommendations from the DILG
Provincial Office, if any

GAD Accomplishment Report (AR) for CY 2019 (Annex E of PCW-

DILG-DBM-NEDA JMC No. 2016-01 dated January 12, 2016)

GAD AR attachments, to wit: (a) brief summary of the reported

program or project (b) copies of reported policy issuances (c)
results of HGDG tests and (d) actions taken by the LGU on the
COA audit findings and recommendations
Status of Implementation of GAD Infrastructure Projects as of
December 31, 2019 (see Annex 7)
Latest Executive Order for the creation/reconstitution of GAD
Focal Point System (Executive Committee, Technical Working
Group and Secretariat)
Latest Executive Order or Administrative Order creating the GAD
Monitoring and Evaluation (M&E) Team
LGU Status Report on Institutional Mechanisms for Gender
Mainstreaming for CY 2019 (Annex G of PCW-DBM-DILG-NEDA
JMC No. 2013-01)
Updated listing of active and functional VAW Desk in the
barangays and the names and positions of designated VAW Desk
Officers
Receivables
Report of Unliquidated Cash Advances for the fourth quarter of CY
2019
Status of Unliquidated Cash Advances for the second semester of
CY 2019
Status of Fund Transfers to other Government/Implementing
Agencies (IAs) for the second semester of CY 2019
Status of Fund Transfers to Non-Governmental
Organizations/People's Organization (NGOs/POs) for the second
semester of CY 2019

Status of Other Receivables for the second semester of CY 2019

Property, Plant and Equipment
Information on Land as of December 31, 2019 (see Annex 8),
supported with TCT, Deed of Absolute Sale, SB Resolutions, and
MOA, if any
Report on the Physical Count of Property, Plant and Equipment
(RPCPPE) and Inventory and Inspection Report for Unserviceable
Property (IIRUP) for CY 2019. In the absence of such report(s),
kindly send an explanation to that effect
Procurement
Latest Executive Order for the creation/reconstitution of BAC,
TWG and Secretariat
Annual Procurement Plan and Supplemental Procurement Plan for
CY 2019
Bid Results on Civil Works, Goods and Services, and Consulting
Services for CY 2019
Semestral Procurement Monitoring Report (PMR) for CY 2019
Report on Government PPAs for the third and fourth quarters of
CY 2019 as required by COA Circular No. 2013-004 dated
January 30, 2013
Budget
Annual Budget for CY 2019
Supplemental Budgets for CY 2019
Appropriation Ordinances on the Supplemental Budgets
SB Ordinances authorizing augmentation of appropriation/s
SB Resolutions/Ordinances on Programming/Re-programming of
Programs/Projects /Activities (PPAs)
Special Education Fund Annual Budget for CY 2019
Statement of Appropriations, Allotments, Obligations and Balances
for CY 2019
Annual Investment Program (AIP) for CY 2019
Implementation of COA Circular 2015-008 dated November 23,
2015 on the Local Roads Asset Management System:
Status of inventory of road network system as of December 31,
2019
Report of the Local Road Network (see Annex 9)
Notes to the Financial Statements (see Annex 10)
Report on the Physical Count of Local Road Network (see Annex
11)
Local Road Network Ledger Card (see Annex 12)
Local Road Network Property Card (see Annex 13)
Local Council for the Protection of Children (LCPC)
LCPC Budget for CY 2019
Local Development Plan for Children (LDPC) for CY 2019
Local Investment Plan for Children (LIPC) for CY 2019
Annual Work and Financial Plan for CY 2019
STATUS OF BARANGAY FINANCIAL STATEMENTS AND BAARs
FINANCIAL STATEMENTS ML BAAR ML BAAR ML BAAR
BARANGAY FOR AUDIT
CY 2012 CY 2013 CY 2014 CY 2015 CY 2016 CY 2017 CY 2018 CY 2019 CY 2020 CY 2021 2019 2019 2020 2020 2021 2021

Dr. Jose P. Rizal

1 Bunog 2018-2021

2 Campong Ulay 2017-2020

3 Candawaga 2016-2019

4 Canipaan 2018-2020

5 Culasian 2017-2019

6 Iraan 2017-2019

7 Latud 2019-2021

8 Panalingaan 2019-2021

9 Punta Baja 2016-2019

10 Ransang 2017-2020

11 Taburi 2017-2020

Narra

1 Antipuluan 2015-2020

2 Aramaywan 2013-2019

3 Bagong Sikat 2016-2021

4 Batang-batang 2013-2019

5 Bato-bato (San Isidro) 2012-2019

6 Burirao 2013-2019

7 Caguisan 2013-2019

8 Calategas 2014-2020

9 Dumagueña 2013-2019

10 Elvita 2016-2021

11 Estrella Village 2013-2020

12 Ipilan 2015-2020
 13 Malatgao 2016-2021

14 Malinao 2012-2019

15 Panacan 2015-2021

16 Panacan 2 2013-2020

17 Poblacion 2016-2020

18 Princess Urduja 2014-2020

19 Sandoval 2015-2021

20 Tacras 2016-2021

21 Taritien 2016-2021

22 Teresa 2013-2019

23 Tinagong Dagat 2015-2021

Quezon

1 Alfonso XIII (Poblacion) 2015-2020

2 Aramaywan 2019-2021

3 Berong 2019-2021

4 Calumpang 2019-2021

5 Isugod 2014-2019

6 Kalatagbak 2015-2020

7 Maasin 2015-2020

8 Malatgao 2015-2020

9 Panitian 2015-2020

10 Pinaglabanan 2014-2019

11 Quinlogan 2018-2021

12 Sowangan 2014-2019

13 Tabon 2019-2021

14 Tagusao 2016-2019
STATUS OF SUBMISSION OF BARANGAY TRANSMITTAL LETTERS AND PUNONG BARANGAY'S CERTIFICATION - CY 2020
BARANGAY Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Dr. Jose P. Rizal

1 Bunog

2 Campong Ulay

3 Candawaga

4 Canipaan

5 Culasian

6 Iraan

7 Latud

8 Panalingaan

9 Punta Baja

10 Ransang

11 Taburi

Narra

1 Antipuluan

2 Aramaywan

3 Bagong Sikat

4 Batang-batang

5 Bato-bato (San Isidro)

6 Burirao

7 Caguisan

8 Calategas

9 Dumagueña

10 Elvita

11 Estrella Village

12 Ipilan

13 Malatgao

14 Malinao

15 Panacan

16 Panacan 2

17 Poblacion

18 Princess Urduja
 19 Sandoval

20 Tacras

21 Taritien

22 Teresa

23 Tinagong Dagat

Quezon

1 Alfonso XIII (Poblacion)

2 Aramaywan

3 Berong

4 Calumpang

5 Isugod

6 Kalatagbak

7 Maasin

8 Malatgao

9 Panitian

10 Pinaglabanan

11 Quinlogan

12 Sowangan

13 Tabon

14 Tagusao