Enterprise Fixed Asset

Management Solution
Tracking | Management | Compliance

© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.
 Agenda

Fixed Asset Tracking Challenges

Major Causes of Variance

Key Capabilities of FAMS

Introducing Tracet FAMS

Differentiators

Features and Benefits

Competitive Advantages of Tracet

Platform Integration and Solution Advantages

Tracet SaaS – Flexibility Enhancement

Tracet Vision for the Future

Case Studies

About Adaequare

© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.
 Fixed Asset Tracking Challenges

CXO
Lack of Visibility & Control CXO +
Capital Requirement Asset Compliance as per Multiple Laws
Finance
and Utilization Flow of Information Between End-Use
Departments & Finance

Underutilization of Assets
High Maintenance Cost of Assets Finance

Unwanted Procurement of New Assets

Admin Mismatch of Physical Assets and
Tedious Physical Verification
Records Admin +
Pilferage of Assets Finance
Process
Inaccurate/Incomplete information of Old
Assets

All these lead to significant variance in actual and recorded values of Fixed Assets in the system
© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.
 Major Causes of Variance

Non-capturing of Disposed, Scrapped, Incorrect capitalization of Revenue

Let-out and Non-Functioning assets. expenditure items.

Lack of information flow between the Capitalization of charges and expenses

asset users and the finance teams. as independent assets.

Cross departmental utilization and Non-reporting of missing assets by

transfers. internal audit teams.

A good FAMS addresses multiple factors that cause these variances to occur

© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.
 Key Capabilities of FAMS

Flexibility of asset allocation Reporting and recording is

across locations, departments independent of tax structure

Easy verification of
location, allocation FAMS Easy tracking of
ownership

Ability to accept data from

Visibility to owners and auditors
multiple sources or solutions

A good FAMS provides simplicity & flexibility in operation while maintaining compliance norms & guidelines

© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.
 Introducing Tracet FAMS
On-Premise
Asset
Management
Software
On-Cloud
Software
Fixed Asset Auditing
Mobile
Application

Asset Identification

FAMS Periodic Services Periodic Audit Services

Service
Physical Verification
One Time Services Asset Label Tagging
Mapping of Verified Assets to FAR
Tracet FAMS offers best in class tracking and asset recording Invoice Digitization
solutions for growing enterprises
© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.
 Differentiators

Comprehensive One-stop Solution Asset wise Depreciation Calculation and

Provider – Software, Hardware, Execution Fixed Asset Register maintenance to adhere to
and FAR creation / clean up services multiple compliance requirements

Ready-to-install on-site, on-cloud and Track, Comply and Manage fixed assets
accessible across different handheld across multi-company, multi-location and multi-
devices. branch structures
Expertise and Experience in providing All Inclusive Solution to efficiently manage
solutions across industry verticals capital work in progress, its capitalization and
Amortization etc.

Pioneer SaaS offering in the market

Competitive Pricing with more features and
scalability than existing competition

© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.
 Features & Benefits

Responsive Scalable Document ERP & Device

UI Cloud Management Integration

User Alerts Secure & BPM / Audit &

Role based workflow Reconciliation

© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.
 Competitive Advantages of Tracet

Compliance Improved utilization

made easy of assets

Simplified tracking of asset

Better Tracking &
transfer and ownership change
Verification

Auditor collaboration Depreciation

simplified compliance

© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.
 Platform Integration and Solution Advantages

Scheduled
Physical Monitoring of Maintenance of High Lower Total Cost of
assets Net Value Assets Ownership

Optimized Productivity Managed Risk Faster Time to Value

(Realization)

Tracet provides open-ended platform integration to multiple data input formats, driving excellent value addition

© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.
 Tracet SaaS – Flexibility Enhancement

Lower cost to implement, Better tracking via multiple

deploy and upgrade device integration

SaaS
Accurate tracking of value Model Open-ended platform accepts
realization using IoT solutions multiple solutions and plug-ins
Advantages

Extending the functionality of Easy to deploy across multiple

asset performance management locations without additional integration
with IoT capability

© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.
 Tracet: Vision for the Future

Ticketing and Asset Service management

New and Engaging User Interface

Q1- ‘20

Q2- ‘20

Q3- ‘20

Predictive Maintenance Tracking

Q4- ‘20
Q1- ‘21

Asset Utilization Tracking

Asset Productivity Management

© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.
 Case Study – Maternity Hospital Chain

Challenges Solution Outcome

Manual audit of assets spread Review of existing fixed asset register 15% Deviation detected in fixed
across multiple branches, leading (FAR) and compliance with asset register.
to discrepancies. government policies 25% surge in asset productivity
Over dependency on spreads Fixed assets as per Invoices, Bills & and savings of INR 7.8 Mn per
sheets to capture asset details. challans annum
Difficult to track the movement of Tagging of Physical Assets with QR
assets spread across multiple Code labels
locations. Android based mobile application to
Lack of dedicated system to perform online and offline Audits
capture asset details including Notification module that notifies clients
purchase, the rate of depreciation, regarding expiry of Insurance,
assignee, etc. Warranties, AMC & CMC etc.
Unable to maintain critical
information (AMC/CMC) related to
biomedical devices

© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.
 Case Study – Premier Management Institute

Challenges Solution Outcome

Coordination between multiple Tracet streamlined the procurement of fixed

departments with regards to asset assets and ensuring the coordination Better coordination and tracking
procurement between finance, stores, and procurement of asset procurement between
departments. departments
Manual audit of assets time- Generating the asset code and corresponding
consuming and confusing barcodes as per logic defined by user 20% surge in asset productivity
Creation of additional custom fields to capture
Low reliability of manual audit, lack complete asset details Minimal human intervention in
of real time reporting on location Android based mobile application to perform tracking and compliance audits
and movement online and offline Audits on regular basis
Provision for the user to generate reports
based on location, category, dept, etc.
Integrated tool to calculate the depreciation
and track compliance

© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.
 Case Study – Luxury Hotel Chain

Challenges Solution Outcome

Apportioning of loss/profit from Custom developed solution for capturing

currency fluctuations to foreign loss/profit from currency fluctuation at Better apportionment of currency
currency loan payment asset level for each financial year fluctuation to P&L and Loan asset
repayment
Capitalization of apportioned loss/ Revaluation of specific assets to which
profit from currency fluctuation loss/profit from currency fluctuation was Better asset tracking including
apportioned location and utilization across
Revaluation of specific assets to multiple locations
which loss/profit from currency Depreciation of re-valued assets as per
fluctuation was apportioned Companies Act 2013 Statutory report generation
streamlined by user preference
Existing FAR was not providing – department, location, etc3
accurate information related to
assets and was not in line with the
actual assets present within the
hotel

© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.
 Our Pedigree

Adaequare is a pioneer in cutting edge Data, Product and Tex

Engineering Solutions. Our thrust to be creative is our key to
success in this contemporary world.

Transform the way you operate with Adaequare

We use Financial transformation, Data Preparation, Digital

Transformation and our other Services to simplify the complexities
of your business.

© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.
 Our Clients

© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.
 Address:
1st Floor, North East Block,
Display Building, NAC Campus,
Kondapur, Hyderabad 500 084

Hand Phone : +91 88855 18005

Landline : +91 40 6603 3589
Email : vksharath@tracet.in

© Copyright 2019 Adaequare. All Rights Reserved This book is for informational purposes only and may not be incorporated into a contract or agreement.