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Meeting Notes

Meeting minutes are a written record of everything that transpires at a meeting. They are prepared for reference by those in attendance and absentees. Minutes are prepared by a secretary who takes notes during the meeting and drafts them afterwards, including all pertinent information. For formal meetings, minutes are verbatim records of everything said or done. While there is no set format, meeting minutes typically include the organization name, date/time/venue, type of meeting, attendance record, reference to previous minutes, account of reports/motions/resolutions and votes, date of next meeting, and time of adjournment.

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202 views3 pages

Meeting Notes

Meeting minutes are a written record of everything that transpires at a meeting. They are prepared for reference by those in attendance and absentees. Minutes are prepared by a secretary who takes notes during the meeting and drafts them afterwards, including all pertinent information. For formal meetings, minutes are verbatim records of everything said or done. While there is no set format, meeting minutes typically include the organization name, date/time/venue, type of meeting, attendance record, reference to previous minutes, account of reports/motions/resolutions and votes, date of next meeting, and time of adjournment.

Uploaded by

annahar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Meeting Notes

Sometimes, when institutions hold a meeting, they may asked one of the employees to write
the meeting minutes of the meeting.

Meeting minutes are a written record of everything that transpires at a meeting.


They are prepared for the company files, for the reference of those in attendance,
and for the information of absentees. Minutes are usually prepared by a secretary who
takes thorough notes during the proceedings. Afterwards s/he prepares a draft and includes
all the pertinent and significant information.

In preparing the minutes, the secretary may include complete versions of


statements and papers read at the meeting. The minutes of formal meetings,
where legal considerations are involved, are made verbatim, that is, they include
word for word, everything that is said or done.

In making meeting minutes, there is no specific format that we need to follow.


However meeting minutes should contain certain basic facts:

 the name of the organization;


 the time, date and venue of meeting;
 whether the meeting is regular (monthly, special, etc.);
 a record of attendance (for small meetings, a list of those present or absent; for large
meetings, the number of members in attendance);
 a reference to the minutes of the previous meeting;
 an account of all reports, motions, or resolutions made (including all necessary details
and the results of votes taken;
 the time, date and venue of the next meeting;
 the time of adjournment;
 the name of person taking minutes.

Do these tasks and submit your work in our Google Drive


<https://drive.google.com/drive/folders/1DwIF_t5xzem5K0BEiys0HA1gmMe4ty-v?
usp=sharing> no later than Wednesday, 29 April 2020, 23.59.
Task 1. Study the following sample of meeting minutes.

Task 2. Watch a video of a meeting and write the minutes of the meeting. The video can
be found in the Google drive or you can see it in Youtube. Here is the link:
<https://www.youtube.com/watch?v=Wb6Oc1_SdJw>.
You can follow the following format.
Task 3. Watch a video of another meeting and write the minutes of the meeting. The video
can be found in the Google drive or you can access it via Youtube. Here is the link:
<https://www.youtube.com/watch?v=oPhKhTI0Lss>
You can use the format on Task 1.

Task 4. Write down all new words for you that you listened in the videos

https://drive.google.com/drive/folders/1DwIF_t5xzem5K0BEiys0HA1gmMe4ty-v?usp=sharing

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