Budget Justification

Personnel (sub-total $190,000)

The ​Program Director​ ​will devote 20% of time on a base salary of $100,000 who is budgeted

for a total of $20, 000 for this program. The Program Director will be responsible for helping to

achieve the programs overall goals to ensure success. The Program Director will be responsible

for staffing the program, overseeing the organization of events, managing the financial aspects of

the grant, and continuing ongoing relationships with stakeholders of interest. The program

director will also schedule and attend meetings twice a month with the health educators, interns,

volunteers, and program coordinators to oversee implementation activities. Another

responsibility will include supervising the collection and evaluation of the data from the

program. Essentially, the Program Director will ensure that the implementation and activities run

smoothly in accordance to the programs mission statement, goals, and objectives.

The ​Program Coordinator​ (PC) will devote 100% of time on a base salary $60,000 who is

budgeted for a total of $60,000 for this program. The PC will be responsible for collaborating

with program staff members in order to manage the administrative and management tasks. The

PC will be accountable for monitoring and implementing the HIV prevention seminar, planning

and coordinating program activities, gathering materials needed for the seminar and activities,

and supporting the development of the program. Other duties will include training Health

Educators, interns, and volunteers on the implementation activities which involve HIV and PrEP

education. The PC will also create and update schedules for staff, assisting in the evaluation

portion, maintaining ties with stakeholders, and ordering and purchasing the materials needed for
the program. Lastly, the PC will be responsible for working with the program director to ensure

overall success of the program.

Two ​Health Educators​ (HE) will devote 100% of time on a base salary of $55,000 who are

budgeted for a total of 110,000 for this program. The health educators will assist in researching

the needs and collecting data of the target population. They will develop educational content

such as powerpoints, to be presented in an HIV prevention seminar. Health educators will

contact community outreach programs such as local clinics and health fairs to gather information

regarding the needs for the target population and to discuss further collaboration. Health

educators will oversee the development of social media campaigns, create flyers to promote the

interventions and oversee the development of the online intervention program. It will be the

Health Educators responsibility to help sign up participants for an HIV seminar and gather HIV

positive members of the community to discuss their experience with HIV. Lastly, Health

Educators will be responsible for the development of the pre-post test for each intervention and

evaluate the results.

Six​ Interns​ ​will be recruited using CSULB as the main source for scouting. The interns

responsibilities will include: assisting the health educators with creating and putting together

program materials such as powerpoints, flyers, and informational commercials. They will also

assist the health educators in maintaining social media profiles for intervention on PrEP attitudes.

Lastly, they will be responsible for assisting in participant recruitment processes and assisting

during the course of the seminar.

Consultants and contractual costs (sub-total $28,600)

accountable for reviewing and assessing the program’s material and methods of delivery for

culturally competent and ethical information, activities, scope of work, and recruitment of

participant. There will also be monthly meetings held to discuss area of improvement in these

certain areas of the program implementation. Lastly, the Evaluator will give an analysis of the

data collected, provide a written report of it, and attend one meeting with the Program Director

and Program Coordinator to discuss steps to take so the program can succeed in accordance with

the mission statement, goals, and objectives to ensure effectiveness of the overall intervention.

The​ ​Collaborating Agencies ​that will be working in the program will be paid a fee of $300 a

month for 12 months totalling $3,600 for the rental space in the LGBTQ Center in Long Beach

where workshops and other program activities will be conducted. The space will include 4 desks,

and 1 long table will be brought to the space for interns to share.

Equipment, Supplies, and Expenses (sub-total $10,507.35)

Equipment

The equipment necessary for the program will include a desktop, chromebooks, a printer, and a

projector. The total costs for equipment will total $1,084.

An HP OfficeJet Pro printer will be purchased at the cost of $180.

1 Dell desktop computer at $148 for use by the PD and PC

4 Chromebooks at the price of $179 each, totalling $716 for use by the HE’s and interns

1 projector purchased from Walmart at $40. The projector will be used during the seminar to

project powerpoint content.

Office supplies
The office supplies that will be used to ensure the overall quality of the program will include

printer paper, rolls of duct tape, office pens, business cards, mailing postage, office stapler, ink

for the HP printer, and post-its notes. Total cost for this program: $942.35

● Mailing postage for flat rate of $7.50. 100 Mailing postage will be purchased totalling

$750

● Paper for all flyers - 1 Costco box of paper with 2500 pieces for $12.78

● 3 Rolls of duct tape for flyers at $3.92 each totalling $11.76

● Office pens- 2 packets of 60 pens at $4.79 each, totalling $9.58 for 120 pens

● Office staplers- 4 staplers at $2.98 each, totalling $11.92

● Business Cards- 500 business cards for $9.99

● Post-its notes- 12 packs for $1.32

● Ink will be automatically ordered by HP Instant Ink when the printer is running low on

ink at a cost of $45 a refill. Ink will be replaced no more than 3 times totalling $135.

Program supplies

The Program supplies that will be utilized for this HIV program include software development,

educational material for the HIV seminar/online program, bulk of 1,000 condoms, incentives,

foam penises, lunch and snack expenses. Total cost for this program: $4,830

● Software development of 1 hour eLearning content with an hourly wage of $149 an hour

with an accredited software development company for a maximum of 20 hours: $2,980

● Educational Material such as games for seminars and pamphlets with detailed

information of resource sites: $250

● Bulk of 1,000 Condoms: $250

will be used to reward HIV screeners for their volunteering time at the program events

$1,000

● Foam Penises for the online program will be purchased at the cost of $70 dollars for 20

foam penises. 200 penises will be purchased with a grand total of $700.

● Lunch Expenses provided twice for HIV seminar: $300

● Snacks provided for interventions: $100

Operating expenses

The operating expenses will include, two telephones in the office space, one for the PD

and 1 for the rest of the program staff. A landline telephone from verizon is $20 a month for 12

months, so for the two phones an expected total of $480 is budgeted. Printing costs will be

indirect, from the purchased printer and from the ink ordered. Total cost for this program $1,020

● Communication expenses

● Spectrum Internet at $45 a month for 12 months, totalling at $540

Travel

Since the program being implemented is local, in Long Beach, travel costs will be kept to

a minimum. We will receive gas reimbursements for travel to and from the office space, located

in Long Beach. $156 will be given for program director gas reimbursements through the length

of the program, and $1,085 for staff reimbursements, which includes the total distance of 4 miles

a day, 3 times a week, for 52 weeks. Volunteers will be expected to have their own means of

transportation to the office space. Reimbursements of $5 gas cards can be given out to seminar
participants and all other personnel who attend the seminar if requested, totalling a maximum of

$750.

Gas reimbursements for volunteers and staff will be given on the days flyers are posted around

town. There will be a maximum of 20 miles travelled per each of the 3 groups, and a maximum

of 4 occasions where flyers will be posted, totalling $140. The total travel costs budgeted for the

program will equal $2,131.

Budgeted Items Sub-total

Personnel $190,000.00

Consultants or Sub-Contracts $28,600.00

Equipment $1,084.00

Office supplies $942.35

Program supplies $5,330.00

Operating expenses $1,020.00

Travel $2,131.00

TOTAL $229,107.35