School Forms to Be Checked
Primary Document
1. LIS Generated SF-1
2. LIS Generated SF-5
3. SF-10 (Form 137)
4. ECD Checklist for Grade 1
5. Certificate of Completion (for Kinder)
Secondary/Supporting Document
1. Birth Certificate/equivalent document
2. Class Record
What to Check and How
School Forms Checking Reminders
School Forms Checking Study
Preparation and Checking of
School Forms Frequently Asked
Questions (FAQs)
1. Sa Checking of School Forms, bakit dapat LIS generated SF1 at SF5 ang
ipacheck at hindi ang commercialized Electronic Forms?
Basahin ang DepEd Order No. 11, s. 2018. Sinasabi din ng policy na dapat ang mga SFs
na gagamitin sa checking ay may pirma/initial ng LIS Coordinator bilang vice-chair ng
SCC. Isasama naman ng DCC sa kanilang report ang school na gumagamit ng
commercialized School Forms.
2. Checking of School Forms. Anu-anong primary reports/forms ba ang
babasahin ng mga Checkers?
Primary Documents: LIS Generated SF1 at SF5, SF10 or Form 137, SF 4 & SF6 (School
Head), ECCD Checklist/Progress Report Card (Kinder), Certificate/Diploma.
Secondary Documents: Birth Certificate or equivalent document, SF9 or Class Records
(kung ano available), SF2 for the months of February and March. Maliban sa Birth
Certificate or equivalent document, ang secondary documents ay gagamitin lamang
kapag ang mga primary documents ay hindi magkatugma.
Importante na alam pareho ng Teacher at Checker kung ano lang ang mga required para
hindi maging stressful ang checking – mahirap maghanap ng wala.
Basahin ang DepEd Order No. 11, s. 2018 para sa updated guidelines.
3. DCC Checker ka ba? Kasama ba sa iche-check ang Number of School Days
na nasa Form 137 (old format)?
Ang sagot ay Hindi. Basahin ang DepEd Order No. 11, s. 2019 para sa Roles and
Fuctions of DCC. Pansinin na enrollment eligibility, promotion, retention, acceleration
enrollment count, transfer/dropped and other indicators ang focus ng checking. Mga
data ito na nasa LIS at ang objective ng checking ay i-validate ito.
4. Sa number of School Days, posible ba na magkaroon ng pagkakaiba-iba
sa mga regions at ang natinally set number of School Days? Paano kung
may mga local holidays/celebrations, pwede ba itong i-reflect sa number of
Actual School Days? Paano kung may natural and man made calamities,
ano ang dapat gawin para hindi mabawasan ang number of school days?
Basahin ang DepEd Order No. 7, s. 2019 (School Calendar for School Year 2019-2020)
Par.4 “Regional Office may issue a supplemental calendar to reflect their local events.”
Par.5 “..To compensate unplanned suspension of classes..ADM or makeup classes are
recommended.”
5. Bakit hindi dapat ipagbili/ibenta o pagkakitaan ang mga School Forms
(SFs 1-10)?
Dahil ang mga SFs na ito ay pinag-aralan at ginawa ng mga volunteers teachers, school
heads, supervisors at iba pang mga kawani ng DepEd para pakinabangan ng mga
schools. Walang anumang honorarium ang tinangap ng mga boluntaryong ito – bakit
nagagawang pagkakitaan ng ibang tao na wala namang contribution sa mga SFs na ito?
DepEd Order No. 11, s. 2018 page 7
“generated SFs are considered final and official. Commercialized electronic
school forms as mentioned in DO No. 58, s. 2017. shall not be recognized nor
accepted. To ensure that only SFs generated from the LIS are being
presented during the checking of forms, the designated LIS or ICT
Coordinator is required to sign or initial each SF.”
6. Paano dapat isulat ang pangalan ng learner sa SF 9? Saan ilalagay ang
extension name kung mayroon?
The arrangement of learners’ names in the SF9 (formerly Form 138) should be written
the way it was generated in the SF5. Currently, the system-generated SFs print the name
of learners in this order: last name, first name, name extension, and middle name. For
uniformity and correct recording, the extension name (if any), must be encoded in LIS
in the separate data field for extension name regardless of the order in which it
appeared in the Birth Certificate or other related documents.
7. Checking of School Forms, kasama ba sa mandatory document/report
ang SF9 or Progress Report Card?
Hindi kasama ang SF9. Pero dapat itong nakahanda o ang Class Record sa panahon ng
Checking. Gagamitin lamang ito kapag mayroong discrepancy ang SF10 at ang SF5.
Halimbawa, sa SF5 ay promoted ang learner pero sa SF10 ay Retained – dapat tingnan
ang SF9 o ang Class Record para malaman kung ano ang tama. Kung wala namang
pagkakaiba ang SF5 at SF10, pakiusap po – at ito ay ayon naman sa ating Policy, huwag
nang hanapin ang SF9 at tingnan pa ang number of school days – wala po yan sa scope
ng national checking of school forms guidelines. – DO 11, s. 2018
School Form 10 – Learner’s
Permanent Academic Record
School Form 10 – Learner’s Permanent
Academic Record for Elementary (SF10-ES)
The Grade 1 teacher will prepare two (2) copies of SF10-ES and attach the relevant
supporting documents (such as copy of the birth certificate, kindergarten completion
certificate/Early Childhood Care and Development (ECCD) checklist, progress report or
other equivalent documents).
Any erasures or alterations on the document should be validated and bear the signature
of the School Head in ink.
The SF 10-ES shall be accomplished at the end of the school year or in the event that the
learner transfers to another school within the school year.
The SF10-ES shall be printed using ordinary legal-size bond paper. Commercial printing
that will result in unnecessary expenses is hereby discouraged.
To reiterate provisions of D.O. 8 s., 2015 entitled Policy Guidelines on Classroom
Assessment for the K to 12 Basic Education Program and D.O. 47 s., 2016 entitled
Omnibus Policy and Kindergarten Education, learners enrolled in the Kindergarten
program shall use the ECCD checklist instead of Form 137 or SF10-ES.
School Form 10 – Learner’s Permanent
Academic Record for Secondary (SF10-JHS)
The Grade 7 class adviser will prepare two (2) copies of SF10-JHS and attach the
certified true photocopy of SF10-ES along with other relevant supporting documents. If
the Form 137 or SF10-ES is not available due to learner’s acceleration, the certified true
copy of assessment result or certificate shall be used as reference and attachment in
SF10-JHS.
Any erasures or alterations on the document should be validated and bear the signature
of the School Head in ink.
The SF10-JHS shall be accomplished at the end of the school year or in the event that
the learner transfers to another school within the school year.
The SF10-JHS shall be printed using ordinary legal-size bond paper. Commercial
printing that will result in unnecessary expenses is hereby discouraged.
School Form 10 – Learner’s Permanent
Academic Record for Secondary (SF10-SHS)
The Grade 11 and 12 class advisers will prepare two (2) copies of SF10-SHS and attach
the certified true photocopy of SF10-JHS along with other relevant supporting
documents.
Any erasures or alterations on the document should be validated and bear the signature
of the School Head in ink.
The SF 10-SHS shall be accomplished at the end of the school year or in the event that
the learner transfers to another school within the school year.
Form 137 (Permanent Record)/ SF 10
To be accomplished in duplicate copies, both ORIGINAL and with attached NSO/PSA
Birth Certificate.
The new Form 137 (SF10) shall be used by the present Grades 1-2 and Grades 7-8. All
other Grades shall use the old/existing Form 137 until the learner completes the
elementary/ junior high school level.
Components of MAPEH for Grades 1-10 shall be written with the corresponding grade.
The average per component should not be computed and written in Form 137. Only the
average of MAPEH as a subject, and not per component.
The Final Grade in each learning area and the General Average are reported as whole
numbers.
Remarks in the Final Grade for every learning area shall be Passed or Failed.
The failing grade shall be written in red ballpen including the action taken Failed.
For the General Average, red ballpen shall be used for Retained while black ballpen for
Promoted.
Class Adviser shall affix his/her initial beside the General Average.
Form 138 (Report Card)/SF9
The arrangement of the learner’s names in the SF9 (formerly Form 138) should be
written the way it was generated in the SF5. (Last Name, First Name, Name Extension,
and Middle Name)
Components of MAPEH for Grades 1-10 shall be written with the corresponding grade.
The average per component should not be computed and written in Form 137. Only the
average of MAPEH as a subject, and not per component.
The Final Grade in each learning area and the General Average are reported as whole
numbers.
Remarks in the Final Grade in all the learning areas shall be Passed or Failed Failing
grade shall be written in black ballpen including the action taken Retained.
Passing grade shall be written in black ballpen including the action taken Promoted.
Class Adviser shall affix his/her initial beside the General Average.
Class Adviser and School Head must sign Form 138. Fill up ELIGIBLE FOR
ADMISSION to the next grade level with the corresponding signatures.
School Form 5 (Kindergarten to
Grade 12)
School Form 5 must be LIS-generated. The following School Forms 5 are specified as
follows:
SF5-K – for Kindergarten
SF5 – for Elementary and Junior HS
SF5A-SHS – for Senior High School
SF5B-SHS – List of Learners with Complete Senior HS requirements
SF 5 – Report on Promotion and Level of Progress and Achievement shall be
accomplished using legal size (8.5” x 13”) bond paper, computerized using black ink and
to be submitted in 3 copies all original.
Do not include Dropouts and Transferred Out.
The SF5 shall be accomplished by the Class Adviser. Final Rating per learning area
should be given by the subject teachers. The class adviser should compute for the
General Average.
On the summary table, reflect the total number of learners PROMOTED (final grade of
at least 75% in ALL learning areas), RETAINED (Did not meet expectations in three (3)
or more learning areas, and CONDITIONALLY PROMOTED (Did not meet expectations
in not more than two (2) learning areas) and the Level of Progress and Achievement
according to the Individual General Average.
The table for Level of Progress and Achievement must also be filled up. The basis shall
be the General Average of the learner.
Instructions stated in the SF5 must be strictly followed.
School Form 6
School Form 6 must be LIS-generated. The following School Forms 6 are specified as
follows:
SF6 – for Elementary and Junior HS
SF6-SHS – for Senior High School
SF 6 – Summarized Report on Promotion and Level of Progress and Achievement shall
be accomplished using legal size (8.5” x 13”) bond paper, computerized using black ink
and to be submitted in 3 copies all original.
The SF6 shall be accomplished by the School Head after receiving and validating the
SF5 submitted by the Class Advisers
SF 5 and SF6 should be submitted to the Schools Division Office by the end of the
School Year.
The table for Level of Progress and Achievement must also be filled up. The basis shall
be the General Average of the pupil.
Instructions stated in the SF6 must be strictly followed.
Signatories of School Forms
Checking Report (SFCR) 1 and 2
SFCR Level SIGNATORIES OF SFCR
SFCR 1 (School Forms Elementary 1. School Checking Committee (SCC) Chair and Members
Checking Report 1)
2. Deputized Division Checking Committee (DCC)
Chair: PSDS
Vice-Chair and Members: School Personnel from the
clustered/united elementary schools within the District
who will check the School Forms
Secondary Level 1. School Checking Committee (SCC) Chair and Members
2. Deputized Division Checking Committee (DCC)
Chair: Division Supervisor-in-Charge of Municipality
Vice-Chair and Members: School Personnel from the
Secondary Schools within the Municipality who will check
the School Forms
SFCR2 (Consolidated Both Elementary Chair: PSDS
District School Forms and Secondary
Checking Levels Vice-Chair and Members: All Elementary and Secondary
Report 2) School Heads in the District
