Keyboard Shortcuts for Microsoft Office Products
Office Word PowerPoint
Alt + Shift + O: Mark Table Create/Edit
of Contents entry
Shortcuts
Alt + Shift + I: Mark citation
entry Ctrl + M: Insert new slide
General Office Ctrl + L: Align left Ctrl + T: Indent paragraph
Ctrl + Shift + D: Duplicate Ctrl + Spacebar: Play or pause
Shortcuts Ctrl + J: Align Justified Ctrl + M: Create hanging Alt + Shift + X: Mark index
current slide media
indent entry
Ctrl + B: Bold Ctrl + Up arrow: Move slide Ctrl + N: Insert comment
Ctrl + “ = ”: Superscript
Ctrl + G: Go to Ctrl + Alt + 1: Change up F5: Run presentation
Ctrl + I: Italicize Ctrl + Shift + “ = ”: Subscript paragraph to Heading 1
Ctrl + 0: Add or remove a Ctrl + Down arrow: Move Shift + F5: View presentation
Ctrl + U: Underline Ctrl + Shift + “ < ”: Decrease Ctrl + Alt + 2: Change slide down from current slide forward
space above paragraphs
Ctrl + K: Insert hyperlink font size paragraph to Heading 2 Ctrl + Shift + Up arrow:
Ctrl + 1: Single space
Ctrl + Shift + “ > ”: Increase Ctrl + Alt + 3: Change Move slide to beginning Presentation
Ctrl + F: Find
font size Ctrl + 2: Double space paragraph to Heading 3
Ctrl + H: Replace
Ctrl + Shift + Down arrow: Shortcuts:
Shift + Right arrow: Select Ctrl + 5: 1.5 space Ctrl + Shift + E: Turn Move slide to end
Ctrl + Home: Go to S: Stop or restart an
letter to the right tracking on and off Alt + N + P: Add picture
beginning of document Ctrl + Enter: Insert page automatic show
Shift + Left arrow: Select break Ctrl + Shift + W: Underline Alt + N + X: Add textbox
B: Make screen go black
Ctrl + End: Go to end of letter to left words without underlining Ctrl + D: Duplicate object
document Ctrl + “ [ ” : Decrease font W: Make screen go white
spaces
Ctrl + Delete: Delete word size Ctrl + Shift + C: Copy object
F7: Spellcheck Ctrl + P: Activate pen tool
to right of cursor Ctrl + Shift + D: Double formatting
Ctrl + “ ] ”: Increase font size E: Erase pen marks
F12: Save As underline (includes spaces) Ctrl + Shift + V: Past object
Ctrl + Backspace: Delete
Alt + Ctrl + F: Insert formatting Ctrl A: Change pen to
word to left of cursor Ctrl + Shift + A: Format text
footnote pointer
in all capital letters Ctrl + Shift + “ [ ”: Send object
Ctrl + Spacebar: Remove
Non-Excel formatting
Alt + Ctrl + D: Insert
Ctrl + Shift + 8: View or hide
to back Ctrl H: Hide pen or pointer
Shortcuts endnote Ctrl + Shift + “ ] ”: Send object Tab: Go to next hyperlink
nonprinting characters
Shift + F3: Change text case to front
Ctrl + E: Align Center Alt + Ctrl + S: Split (Slide no.) + Enter: Go to
Shift + F7: Thesaurus
document window. Ctrl G: Group slide no.
Ctrl + R: Align right Alt + F7: Find next spelling
Alt + Shift + D: Insert date. Ctrl + Shift + G: Ungroup
or grammar error
Keyboard Shortcuts for Microsoft Office Products
Excel Outlook
• Alt + H + B + H: Thick • Ctrl + Shift + “ + ” + R: Ctrl + Shift + M: New mail message
bottom border Inserts entire row.
Ctrl + Shift + A: New appointment
• Alt + H + B + B: Double • Ctrl + Shift + “ + ” + C: Ctrl + Shift + Q: New meeting
bottom border Inserts entire column. request
Alt + Enter: Add line break in cell. Ctrl + Shift + I: Move to inbox
Shift + Spacebar: Selects row. Ctrl + “ - ”: Delete. Cell deletion Ctrl + Shift + K: New task
options include: Ctrl + Shift + G: Flag for followup
Alt + W + F: Freeze panes. Choose Ctrl + Spacebar: Selects column. Ctrl + Shift + N: New note (post-it)
from: • Ctrl + “ - ” + L: Shifts cells Ctrl + Alt + R: Reply with meeting
Alt + “ = ”: Autosum numbers. left. Ctrl + 1: Go to mailbox request
• Alt + W + F + R: Freeze
top row. Ctrl + “ ‘ ”: Copy formula from Ctrl + 2: Go to calendar Ctrl + Alt + J: Mark message as not
• Ctrl + “ - ” + U: Shift cells
above. junk
• Alt + W + F + C: Freeze up. Ctrl + 4: Go to task
first column. Ctrl + 9: Hides row. Alt + Shift + F1: Insert new F3: Search Calendar Shortcuts:
• Alt + W + F + F: Freeze a Ctrl + 0: Hides column. worksheet. Ctrl + G: Go to a date
certain number of rows. Ctrl + Shift + “ $ ”: Apply currency Ctrl + Alt + 2: Switch to “Work
Ctrl + Shift + 9: Unhides row. Email Shortcuts
• Alt + W + F + F: Unfreeze. format to numbers. Week” view
Ctrl + Shift + 0: Unhides column. Ctrl + O: Open message
(if Freeze has been Ctrl + Shift + “ ! ”: Apply number Ctrl + Alt + 3: Switch to “Full Week”
activated) Alt + H + D + R: Delete row. format with 2 decimal places. Ctrl + Q: Mark as read view
Alt + H + B: Add border. Options: Ctrl + Shift + “ % ”: Apply Ctrl + U: Mark as unread Ctrl + Alt + 4: Switch to “Month”
Alt + H + D + C: Delete column.
percentage format to numbers. view
• Alt + H + B + O: Bottom Ctrl + Shift + “ + ”: Insert. Options
Ctrl + F: Forward
border Alt + Down arrow: Go to next week
are: F2: Move to end of text in cell. . Ctrl + R: Reply
• Alt + H + B + A: All Alt + Up arrow: Go to previous
• Ctrl + Shift + “ + ” + I: F9: Recalulate all workbooks. Ctrl + Shift + R: Reply all
week
borders Shifts cells right to insert
Alt + H + H: Choose fill color. Alt + S: Send
• Alt + H + B + N: No cell. Alt + Page Down: Go to next
border Ctrl + “ . ”: Next message month
• Ctrl + Shift + “ + ” + D:
Shift cells down to insert Ctrl + “ , ”: Previous message Alt + Page Up: Go to previous
• Alt + H + B + S: Outside
cell. month
borders
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