GOVERNMENT OF INDIA

MINISTRY OF EXTERNAL AFFAIRS

CPV DIVISION, DELHI

INSTRUCTIONS-SECTION III-COLUMN-WISE GUIDELINES FOR FILLING UP THE APPLICATION

FORM

At the beginning of the Application Form there are boxes for affixing photograph, appending

signature and thumb impression and giving details of payment of the fee.

PHOTOGRAPHS: Recent passport size photographs (Three) in colour showing frontal view
of full face are required. One photograph is to be pasted on form and two on the PP forms,
which is to be filled in duplicate. Black and white photograph, photograph with
coloured or dark glassess, Dark Background or in uniform, Polaroid prints or
computer prints will not be accepted.The colour photographs should have a light
background (preferably white) and should show the full face of the applicant
frontally. In the box meant for affixing the photograph, please paste your recent and
identical colour photograph of size 3.5 cm x 3.5 cm.. Photograph should fit exactly in the
box and in any case not smaller than the box provided in the form. For Jumbo booklets, two
additional photographs are required. The photographs on the PP forms have to be cross
signed by the applicant whereas photograph on First page of the form is NOT to be signed.

Signature/thumb impression should be strictly within the box without touching the
boundaries. Thumb impression should be of left hand in case of males and right hand in
case of females. (Blue/ Black ball pen to be used for signatures).

COLUMN 1 – NAME (WITH DOCUMENTARY PROOF)

The name up to 75 character long name can be given and filled in the form. The full name
as it should appear in the Passport should be furnished here. For example,

Name: KARUR VAIKUNTA SUBRAMANIYAN RAMANATHAN PILLAI - Write the Surname as

“PILLAI” in the boxes provided for Surname and put a comma and write “VAIKUNTA
SUBRAMANIYAN RAMANATHAN” as the Given name in the rest of the columns. In case you
do not have a surname, just write the given name. No initials should be written and they
should be expanded.

COLUMN 2 – If you have ever changed your name, please indicate the previous name in
full. This will be applicable to a person who has even marginally changed the name or a lady
who has changed her name / surname subsequent to the marriage. If there is no change in
name at all, kindly write : Not applicable.

COLUMN 3 –In case of Male/Female option, please write M or F as applicable in the box

space provided. For others, please write ‘X’ in this box.

COLUMN 4 – DATE OF BIRTH: The date of birth is filled as dd/mm/yyyy and in words as
shown in the birth certificate issued by Municipal/Government Authorities. Proof of date of
birth is to be attached. Please see Section IV concerning documents to be attached.

COLUMN 5 – PLACE & COUNTRY OF BIRTH: In case born in India, please mention name of
place like Village / Town, District, State and if born outside India, mention name of place
and country. If born before partition of India, at a place, which now falls within Pakistan or
Bangladesh, please fill up the name of place followed by Country as “Undivided India”.

COLUMNS 6, 7 AND 8: The name of Father, Mother and Spouse is to be entered in the
respective columns. Surnames, if any, in these columns should be mentioned after the
given names. In case the applicant is unmarried, column 8 asking for information on name
of spouse may be filled as NOT APPLICABLE.

COLUMNS 9 AND 10: Please give relevant details along with date since residing at the
given address, telephone No. with area code is required for the purpose of contacting in
case additional information or document is required by Passport Office. Mobile phone No.
would be useful for sending SMS message to the applicant for the same purpose. If the
period of residence given in Column 9 is less than one year on the date of application,
please furnish the other addresses with duration of residence. Students staying away from
their parents have the option of applying from place of study. In such cases, for proof of
address, a bonafide certificate from the Principal/Director/Registrar/Dean of the educational
institution is must.An additional set of PP Form is to be submitted for more than one
address in last one year.

COLUMN 11: Please give details of previous passport(s) held. Either the Previous Passport
Number or the file number may be mentioned here along with date of issue and place of
issue in the relevant boxes. In case previously applied for passport but the same was not
received/issued, then the details such as file number, date applied and place where applied
should be furnished here. Suppression of facts may attract penal provisions as per the
section 12 of the Passports Act, 1967.

COLUMN 11(a): If ever travelled on Emergency Certificate (EC) or ever deported or

repatriated to India at Government cost, then the details of EC number, date and place of
issue along with original seizure memorandum, place and country from where deported or
repatriated should be furnished in this column. Even if the EC details are not available
readily, at least the place and country from where deported or repatriated should invariably
be given here. All such applicants should furnish details of circumstances of their
repatriation/loss of passport in a form of notarized affidavit.

COLUMN 12: Details like educational qualifications, visible distinguishing mark and the
height in centimeters are to be provided against the respective item.

COLUMN 13: The relevant entry as ‘Yes’ or ‘No’ should be marked in the box space
provided. If working in Central / State Government, Public Sector Undertakings, Statutory
Bodies, a “Identity Certificate” from the concerned office should be attached as
per ‘Annexure B’.

COLUMN 14: Regarding citizenship, whether it is by birth, descent, registration or

naturalization is to be recorded in the box space provided by either B/D/R/N as the case
may be. If held any other citizenship before Indian citizenship, then please furnish the
previous citizenship in the blank space provided.
COLUMN 15: Please write Y or N as applicable. It may be mentioned here that Indian
citizens categorized as ECR before leaving the country are required to get a clearance from
the Protector General of Emigrants. Applicants in ECR category will have the ECR Stamp put
on their passports. In case the passport booklet does not have ECR stamp, the applicant
would be deemed to have been granted ECNR status. No ECNR stamp will be affixed on the
passport. An applicant would be eligible for ECNR status if he/she falls in any one of the
following categories and provides documentary proof thereof:

PERSONS ON WHOSE PASSPORTS ECR STAMPS WOULD NOT BE AFFIXED:

(I) (a) All holders of Diplomatic/official Passports.

(b) All GAZETTED Government servants.

(c) All Income-Tax payers (including Agricultural Income-Tax Payees) in their individual
capacity. Proof of assessment of income tax and actual payment of income tax for last one
year or copy of PAN card to be insisted upon, and not merely payment of advance tax.
However, in most cases as an assessment order is not issued separately by the income tax
department, income tax returns which are stamped by income tax authorities can be
accepted.

(d) All professional Degree holders, such as Doctors holding MBBS degree or equivalent
degree in AYURVED or HOMEOPATHY, accredited Journalists, Engineers, Chartered
Accountants, Cost Accountants, Lecturers, Teachers, Scientists, Advocates, etc.

(e) Spouses and dependent children of category of persons listed from (b) to (d).

(f) All persons having educational qualifications of matriculation and above.

(g) Seamen who are in possession of CDC or Sea Cadets, Deck Cadets;

(i) who have passed final examination of three years B.Sc. Nautical Sciences Courses
at T.S. CHANAKYA, MUMBAI; and

(ii) who have undergone three months Pre-Sea training at any of the Government
approved Training Institutes such as T.S.CHANAKYA, T.S. REHMAN, T.S. JAWAHAR, MTI
(SCI) and NIPM, CHENNAI, after production of identity cards issued by the Shipping Master,
MUMBAI/KOLKATA/CHENNAI.

(h) Persons holding Permanent Immigration Visa, such as the visas of UK, USA and
Australia.

(i) Persons possessing two years diploma from any institute recognized by the National
Council for Vocational Training (NCVT) or State Council of Vocational Training (SCVT) or
persons holding three years’ diploma/equivalent degree from institutions like Polytechnics
recognized by Central/State Governments.
(j) Nurses possessing qualifications recognized under the Indian Nursing Council Act.
1947.

(k) All persons above the age of 50 years.

(l) All persons who have been staying abroad for more than three years (the period of
three years could be either in one stretch or broken) and their spouses.

(m) All children up to the age of 18 years of age. (At the time of re-issue at the age of
18 years, ECR stamping shall be done, if applicable)..

(II) No emigration clearance is required for visiting Bangladesh, Pakistan and all
countries in Europe (excluding CIS states), North America, Australia, Japan, New
Zealand, South Korea, South Africa and Singapore.

The eligible category should be mentioned in the blank space provided

under this column and supportive documents should be attached with the
application. It may be mentioned that with effect from Oct 1, 2007 Government of
India has abolished Emigration Check Required Suspension (ECRS). With effect from
October 2007, ECR passport holders travelling abroad for purpose other than employment
will be allowed to leave the country on production of valid passport, valid visa and return
ticket at the immigration counters at international airport in India. For employment purpose,
such passport holders require emigration clearance from the office of Protector of Emigrants
(POEs). Otherwise, they will be stopped from travelling at the port of exit. Applicants are,
therefore, advised to apply for ECNR, if they are eligible, to ensure hassle-free travel
abroad. It may be noted that the passport booklet will only have ECR category
stamped and in case the passport booklet does not have ECR stamp, the applicant
would be deemed to have been granted ECNR status.

COLUMN 16: In this column, while applying for the first time for the minor children who are
less than 18 years of age, the details of valid passports held by BOTH OR EITHER parents
should be furnished in the relevant column. In such cases, passport to their minor child will
be issued without any police verification. Further, in the cases where the parents do not
hold valid passports, applications for such minors can be made on the basis of three
documents of parents details of which are given in para C(B) of Section IV of the Passport
Information Booklet along with Standard affidavit at Annexure I. In all such cases,
passport to their minor child will be issued on post-police verification basis. A declaration on
plain paper as given at annexure H is needed to be filled up in each case. In case the
minor child who is between 15 and 18 years of age wishes to -obtain a full validity passport
for 10 years, the same can be issued only on submission of Standard Affidavit as
in Annexure “I” and any three of the 14 document as mentioned in para C (B) of Section
IV of Passport Information Booklet by the parents and on payment of fee equivalent to the
normal passport fee i.e. Rs. 1000/- for a 36 pages passport, as applicable for an adult.
Otherwise the validity of the passport is restricted to five years or attaining the age of 18,
whichever is earlier. In case of single parent and children born out of wedlock or in case of
parents who are judicially separated, a sworn affidavit before a Magistrate, stating the facts
of the case along with documentary proof to be submitted as per Annexure “C”. In
the NORMAL COURSE the signature/consent of both parents is required for issue of a
passport to the minor (Annexure “H”). However, if in case the applicant parent is not in a
position to get the consent of the other parent, FOR WHATEVER REASON, the parent
applying for the passport of the minor may sign the form and submit a sworn affidavit as
per Annexure “G” stating the facts and circumstances of the case along with the
 application. The affidavit should also state that in case of a court case he/she would be
responsible and not the passport office. In such cases, where only one parent is applying,
the physical appearance of the child may be requested to ensure the applicant's parent has
the actual custody of the child.

COLUMN 17: The applicant should give correct information. Suppression of any fact may
lead to fine up to Rs.5000 per offence and other penal provisions as applicable under the
provisions of the Passports Act, 1967 as amended from time to time.

COLUMN 18: In this column, the name and address along with Mobile or Telephone
number/e-mail of person to be intimated in the event of death or accident is to be
furnished.

COLUMN 19: This column is a self declaration made by the applicant about owing
allegiance to the sovereignty, unity and integrity of India, not voluntarily acquiring the
citizenship or travel document from any other country etc. Also this column contains
declaration in furnishing true information in the application form and an applicant is aware
that it is an offence under the Passport Act 1967 for giving any wrong information or
suppression of any material information in getting the passport. The applicant also declares
that he has no other passport or travel document. Under the space provided, the signature
or Thumb Impression (left hand thumb impression for male and right hand thumb
impression for female) should be furnished along with date and place of application.

COLUMN 20: Photocopies of all documents that are attached as enclosures along
with the application form should be listed in the blank spaces provided and each
document self attested by the applicant.

GOVERNMENT OF INDIA
MINISTRY OF EXTERNAL AFFAIRS
CPV DIVISION, DELHI

Fees Structure

1. Fresh Passport (36 pages) of 10 years validity Rs 1,000/-

(including minors between 15 to 18 years of age, who wish to get a 10 years full
validity passport)
2. Fresh Passport (60 pages) of 10 years validity Rs. 1,500/-
3. Fresh Passport for Minors (below 18 years of Age) of 5 years validity or till the minor Rs 600/-
attains the age of 18 which ever is earlier.
4. Duplicate Passport (36 pages) in lieu of lost, damaged or stolen passport Rs. 2500/-
5. Duplicate Passport (60 pages) in lieu of lost, damaged or stolen passport Rs. 3000/-
6. Police Clearance Certificate/ ECNR/Additional Endorsements Rs.300/-
7. In case of Change of Address, Name, Date of Birth, Place of Birth, Appearance, Spouse Rs.1000/-
Name, Name of Parents/Legal Guardian [Fresh
passport
booklet will be
issued]
The following all-inclusive fee is to be paid along with the application form, either by Bank
Draft in favour of the Passport Officer concerned or in cash. In case of DD, full name of
applicant and application number to be written on the reverse of the draft. The Bank Code
of Issuing Bank, the Demand Draft Number and date of issue of the Demand Draft should
be mentioned.Details of payment of fee may be mentioned in the relevant boxes in the
application form.

If the application for a new passport is made under Tatkaal scheme, tatkaal fee is to be paid
in addition to the application fee mentioned above.

GOVERNMENT OF INDIA
MINISTRY OF EXTERNAL AFFAIRS
CPV DIVISION, DELHI

How to Apply for a Passport:

1. Get the Passport Application Form: One can apply for Passport through
Online Registration, (after doing online registration, get print outs of the application
form) click here for details for Online Registration. Apart from this applicant can
submit directly in the respective passport office/ DPCs/Speed post centers, get the
relevant application form from here.

2. How to fill the Form: The Passport Application Form is Machine Readable. Please
follow the instructions as follows:

 Use capital letters only. Particulars given in the form will be printed in the
passport. Therefore, please be careful in filling up the form and avoid any
mistakes.
 Use black/blue ball pen only
 Do not fill the form with pencils or ink-pen.
 While filling up the boxes, kindly leave one box blank after each completed
word.
 Write clearly within the box without touching the boundaries.
 Adjust the information to fit within the number of given boxes.
 Do not write anything outside the box. Avoid over-writing
 Incomplete application will not be accepted.

Columnwise Guidelines for filling the application form can be had from here.
Note: All original documents are to be shown at the time of submission of the passport
application form. With the Original Passport Application Form, self-attested copies of all
required documents need to be attached. Illiterate applicants should put only thumb
impression in the box meant for thumb impression/signature. In case an applicant has
stayed at more than one address during the last one year, he/she should furnish two
additional photocopies of the PP form for each additional place of stay.

3. Where to Apply : For Online Registration, the applicant has to submit the print outs
of the application form along with required documents to the respective passport office in
the appointment date and time printed. Apart from this Passport Applications can be
submitted at

1. The counter of the Passport office

2. The Speed Post centers
3. District Passport Cells
4. Passport Collection Centers

An application for a passport may be submitted personally OR through a representative

carrying an authority letter.

4. Urgent Passport: Refer Tatkaal Scheme in case if applicant needs the

passport urgently.

5. Fee Structure: Refer Fee Structure for the fees to be submitted.

6. Check List: Refer Check List for the required documents to be submitted along
with the application form.

GOVERNMENT OF INDIA
MINISTRY OF EXTERNAL AFFAIRS
CPV DIVISION, DELHI

Tatkaal Scheme

OUT OF TURN ISSUE OF PASSPORT UNDER TATKAAL SCHEME

(A) If an applicant desires to obtain his passport under the Tatkal Scheme, a verification
certificate as per the specimen at ANNEXURE ‘F’ and standard affidavit as Annexure
“I” should be submitted along with the TATKAAL fee. The Passport Issuing Authority shall
retain the right to verify in writing the authenticity of the Verification Certificate from the
official who has issued it. All applicants seeking a passport out of turn under the TATKAAL
Scheme are advised to submit their application, documentation, colour photographs with
white or light background and fee as specified below. No proof of urgency is required for
Out-of-Turn issue of passport. Post Police Verification shall be done in respect of all
passports issued under the Tatkaal Scheme.

(B) The applicant also has the option to obtain a passport under Tatkal Scheme on
submission of three documents from the Fourteen documents as mentioned below, provided
one of the three documents is a photo identity document and atleast one of the three is
amongst the documents indicated at (a) to (i) and a standard affidavit (Annexure “I”) on
non-judicial stamp paper duly attested by a Notary:

(a) Electors Photo Identity Card (EPIC);

(b) Service Identity Card issued by State/Central Government, Public Sector Undertakings,
local bodies or Public Limited Companies;

(c) SC/ST/ OBC Certificates;

(d) Freedom Fighter Identity Cards;

(e) Arms Licenses;

(f) Property Documents such as Pattas, Registered Deeds etc.;

(g) Rations Cards;

(h) Pension Documents such as ex-servicemen’s Pension Book/Pension Payment order, ex-
servicemen’s Widow/Dependent Certificates, Old Age Pension Order, Widow Pension Order;

(i) Railway Identity Cards;

(j) Income Tax Identity (PAN) Cards;

(k) Bank/ Kisan/Post Office Passbooks;

(l) Student Identity Cards issued by Recognized Educational Institutions;

(m) Driving Licenses; and

(n) Birth Certificates issued under the RBD Act.

(All above documents to be produced in original along with self-attested copies)

The TATKAAL fee is in addition to the applicable passport fee and payable either in cash or
DD in favor of Passport Officer concerned. The additional fee for out of turn TATKAAL
passport, would be as follows:
Fresh Passport

1. Within 1-7 days of the date of Rupees 1,500/- plus the passport fee of
Application Rs.1000/-
2. Within 8-14 days of the date of Rupees 1,000/- plus the passport fee of
Application Rs.1000/-

Replacement of Passport (in lieu of Lost/Damage Passport)

1. Within 1-7 days of the date of Rupees 2,500/- plus the duplicate
Application passport fee of Rs.2500/-
2. Within 8-14 days of the date of Rupees 1,500/- plus the duplicate
Application passport fee of Rs.2500/-

Re-issue cases after expiry of 10 years validity

1. Within 3 working days of the date Rupees 1,500/- plus the passport fee of
of application Rs.1000/-