Tender Fee Rs.

200/-

PAKISTAN COUNCIL OF RESEARCH IN WATER RESOURCES

KHAYABAN-E-JOHAR, H-8/1, ISLAMABAD

TENDER DOCUMENT
(Office stationery, Toners and Miscellaneous items)

( Non-development budget and other on-going development projects)

For Financial Year 2020-2021

LAST DATE FOR SUBMISSION OF BIDS 31st July, 2020

Ph: 9101282-3, Fax: 9101280
 TERMS AND CONDITIONS
1. GENERAL
a) The bids are required with bid security/earnest money of Rs. 50,000/- in the form of demand draft/pay order, to be
issued by a Pakistani scheduled bank or branch of a foreign bank operating in Pakistan, in favor of the Pakistan
Council of Research in Water Resources (PCRWR), Islamabad. Tenders without bid security/earnest money will not
be entertained. The bid security/earnest money will be forfeited if a bidder/s withdraws his bid/s during the period of
his bid/s validity. The bid security/earnest money of unsuccessful bidder/s will be returned to them after final
evaluation of bids, whereas that of successful bidders the same will be retained for one year till the completion of
the tender period.
b) Conditional/ incomplete tenders and overwriting will not be accepted.
c) Quoted prices must have validity for at least 90 days for acceptance by PCRWR from the date of tender opening
and valid for supplies over the year 2020-2021.
d) Last date of submission of bids is 31 st July, 2020 by 11.00 a.m. The bids will be opened at 11.30 a.m. at PCRWR
Headquater, Islamabad on the same day publicly in the presence of the bidders, who may choose to be present. No
bid received after the prescribed deadline date and time will be entertained and will be rejected without caring the
reasons for delayed receipt in PCRWR Head Office Islamabad even due to negligence of the bidder or the
postal/courier services etc.
e) The person signing the bid shall initial all the pages of the bid/s where rates/entries are made.
f) The bidder should be a permanent stockist having minimum five years experience. Only Islamabad and Rawalpindi
based firms should apply owing to frequency of small supplies.
g) The bid shall be submitted in a sealed envelope in such a manner that the contents are fully enclosed and cannot
be known until duly opened.
h) The bids shall be submitted only at PCRWR Head Office located at Khayaban-e-Johar, H-8/1, Islamabad. No other
sub-office (outfit) of PCRWR is authorized to collect bid/s.
2. TAXES AND DUTIES
Payment of any Taxes, duties etc, whatsoever levied by the Government shall be the full responsibility of the bidder/s and must
be included in the quoted rates, otherwise quoted rates will be treated inclusive of GST and all the other applicable
taxes.
3. REJECTION OF BIDS
The PCRWR may reject all bids or proposals at any time prior to the acceptance of a bid or proposal. PCRWR shall upon
request communicate to any supplier or contractor who submitted a bid or proposal, the grounds for its rejection of all
bids or proposals, but it is not required to justify those grounds. PCRWR shall incur no liability, solely by virtue of its
invoking the rejection of bids or proposals towards suppliers or contractors who have submitted bids or proposals. All
bidders will be notified for the same.
4. SUBMISSION OF RATES AND SCOPE OF SUPPLY
The rates may be quoted on the space provided in Annexure-A which should duly be stamped and signed by the
bidder. The awarded tender(s) will be valid for a period of one year from the date of approval and the bidder(s) will be
bound to supply ordered items during that period on their quoted and PCRWR approved rates. The tender will not be
cancelled on any pretext like inflation, increased foreign currency exchange rates or imposition of additional tax etc.
The list of required items is attached at annexure-A. The quality of supplies and especially of toners shall be strictly
ensured and fake or refilled toners shall be forefeited in favor of PCRWR without any financial liability on it.

5. AWARD OF CONTRACT
The contract will be awarded to the bidder having the lowest rates for the majority of the items. Such qualified bidder
will be bound to supply all items on the lowest received rates. The i) Stationery & miscellaneous items and ii) Toners
will be dealt separately for this qualification. In case the bidder with most lowest rates fails to comply with Council
arrangement, the next lowest bidder will be offered the opportunity. The Council however, reserves the right to opt for
split orders to individual lowest bidders or whatever best serve its interests.

6. MODE OF PAYMENT
No advance payment will be made to any firm against any supply order in any case. No such demand will be entertained and
failure to supply of items against supply order will lead to forfeiture of the earnest money. 100 % payment of bill shall
be made in the form of cheque, which shall be issued, after receipt, inspection and acceptance of items.
7. ARBITRATION
The grievance and disputes would be dealt under clause 48 & 49 of PPRA rules. The arbitration would referred to the Chairman
PCRWR, who will constitute a committee for the purpose, the decision of which shall be final
Toner Cartridges for Printers, Photocopiers, Fax Machines & Computer Accessories (25 Items)

Sr. Price of
# Item Branded new Price of Refill

1. Toner Fax Machine Panasonic UF-490

2. Toner Fax Machine Panasonic KX-FL612

3. Toner Fax Machine Panasonic KX-FL402

4. Toner Photocopier Konica Minolta 160 Bizhub

5. Toner Photocopier Toshiba eStudio-350

6. Toner Photocopier Toshiba-2540

7. Toner Printer Epson Photo R 230

8. Toner Printer HP Laser jet 1010

9. Toner Printer HP Laser jet 1020

10. Toner Printer HP Laser jet P1505n

11. Toner Printer HP Laser jet 1300

12. Toner Printer HP Laser jet 1320

13. Toner Printer HP Laser jet P2055d

14. Toner Printer HP Laser jet P3005

15. Toner Printer HP Laser jet 3050

16. Toner Printer HP Laser jet 1000/1005

17. Toner Printer HP Laser jet 5100

18. Toner Printer HP Laser jet Colour CM1015MFP

19. Toner Printer HP Laser jet Colour 2550L

20. Toner Printer(Plotter) HP Designjet PS 800

21. Toner Printer(Plotter) HP Designjet PS 800

22. Toner Printer Panasonic DP 8045

23. Tonner Printer HP Laserjet Pro MFP M127 fn

24. Toner Printer HP LaserJet Pro mpf M125a

25. Toner Printer HP LaserJet Pro M402dn

Note:- In Branded new categories rates, the prices of genuine toner of respective printer is
only acceptable for tender.
 Stationery Items (116 No.) and Miscellaneous items (32 No.)

Sr. # Item Rates

1. Ball point (Piano/Picasso, pkt of 10)

2. Ball Point (crystal, pkt of 10)

3. Blanko Roler (Pelikan)

4. Calculator (12 digits Original Casio/Citizen)

5. Calculator (16 digits Original Casio/Citizen)

6. Card Paper (A4 Size, different color, 130 gm,100 sheets pkt)

7. Dak Pad (superior)

8. Diary Dispatch Register (10 No)

9. Diary Dispatch Register (16 No)

10. Diary Receiving Register (10 No)

11. Diary Receiving Register (16 No)

12. Attendance Register

13. Double Tape (1 inch)

14. Drafting pad (spiral, large size, Lucky, 80 gm, imported)

15. Drafting pad (spiral, small size, Lucky, 80 gm, Imported)

16. Envelope Brown (size 12'' x 15’’, 80gms fine quality, 100 Nos.)

17. Envelope Brown (size 9'' x4'', 80 gms fine Quality, 100 Nos.)

18. Envelope Brown (size A-4, 80 gms Fine quality, 100 Nos.)

19. Envelope Opener (Standard Fine quality, Opal-KW Trio)

20. Envelope White (size 9'' x 4'', 80 gms fine quality, 100 Nos.)

21. Envelope White (size A-4, 80 gms Fine quality, 100 Nos.)

22. Envelope White (size 12'' x 15'' , 80 gms fine Quality, 100 Nos.)

23. Envelops (with cloth pasted inside, 100 Nos.)

24. Eraser

25. File Board

26. File Box (width 2 inch)

27. File Cover (superior 100 No.)

28. File Cover Tag (Large size, fine quality Bundle of 30)

29. File Cover Tag (small size, fine quality, Bundle of 30)

30. File Flapper (Rexine bundle of 50)

31. File Tray (Green, Blue and Black)

32. Fluid Pen (Insta cover, Japan)

33. Glue Stick (UHU) large size

34. Glue Stick (UHU, 21 gm) medium size

35. Glue Stick (UHU, 8 gm) small size

36. Gum (Medium size)

37. High Lighter (Picasso)

38. Ink (Dollar, Medium size Bottle)

39. Lamination sheet A4 size (100 sheets pkt)

40. Led pencil (HB, pkt of 10)

41. Marker (pkt of 10)

42. Marker Dollar (for white board, pkt of 10)

43. Marker Dollar (pkt of 10, permanent)

44. Marker Ink (for white board, pkt of 10)

45. Meeting Pad (Rexine, green)

46. Note sheet pad legal size (imported, 100 sheets)

47. Note sheet pad A/4 size (80 gm imported, 100 sheets)

48. Paper (A/3 size Ream, 80 gm, 500 sheets, AA/Paper One/Navigator)

49. Paper (A/4 size Ream, 80 gm, 500 sheets, AA/Paper One/Navigator)

50. Paper (Colored, A4 size, 110 gm, 100 sheets pkt)

51. Paper (Colored, A4 size, 80 gm, 100 sheets pkt)

52. Paper (Legal size Ream, 80 gm, 500 sheets, AA/Paper One/Navigator)

53. Paper Clip (26 mm, China)

54. Paper Clip (30 mm, China)

55. Paper Clip (Binder large size, 51 mm)

56. Paper Clip (Binder medium size, 25 mm)

57. Paper Clip (Binder small size, 10 mm)

58. Paper Cutter (large, KW)

59. Paper pin (28 gm, China)

60. Paper Punch (double hole, KW 988)

61. Paper Punch (single hole, KW 097)

62. Paper Punch (three hole, KW)

63. Paper Tape (1 inch size)

64. Pen Holder (Dux)

65. Peon Book (96 sheets)

66. Transparent Plastic Binding Sheet (A-4 size)

67. Pin Cushion

68. Fountain Pen (Parker, Pelikan)

69. Pointer (Compo, pkt of 10)

70. Pointer (Dollar, pkt of 10)

71. Pointer (Uniball, pkt of 10)

72. Gel-Pen (Dollar, Pkt of 12)

73. Gel-Pen (Uniball, Pkt of 12)

74. Post-it Notes 2''x 3'' size yellow chits

75. Post-it Notes 3'' x 3'' Size yellow chits

76. Post-it Notes 3'' x5'' Size yellow chits

77. Sticky Note Pad (Paper Flags, small size, Pkt of 3 different colors)

78. Sticky Note Pad (Paper Flags, Medium size, Pkt of 3 different
colors)
79. Sticky Note Pad (Plastic Flags, small size, Pkt of 3 different colors)

80. Register (ruled 06 Qrs)

81. Log Book for vehicles

82. Report Binding (spiral binding for 100 sheets)

83. Report Binding (spiral binding for 50 sheets)

84. Scale (Steel, Fine Quality)

85. Scotch Tape (Transparent, 1", Johnson)

86. Scotch Tape (Transparent, small size, Johnson)

87. Sharpener (Steel DUX)

88. Shorthand Book (around 100 pages)

89. Slid Grip Report (A4 transparent)

90. Soft Binding Tape (2 inch)

91. Soft Binding Tape (1 inch)

92. Stamp Pad (Pelikan)

93. Stamp Pad Ink (Blue/Black)

94. Stapler Machine (heavy duty 50LB, KW)

95. Stapler Machine (standard 50LB, KW)

96. Stapler pins (for heavy duty machine, 23/17, Washin)

97. Stapler pins (small size, KW)

98. Stapler pins (standard size, 24/6, KW)

99. Stapler Pins Remover (KW)

100. Table Set (Marble 9 pieces, Aftab) (Black and Grey Color)

101. Table Set (Plastic 7 pieces crystal)

102. Table Set (Wooden, 7 Pieces)

103. Thumb Pin (Colored, China)

104. USB Flash Drive 32 GB (Kingston, SanDisk, HP)

105. USB Flash Drive 64 GB (Kingston, SanDisk, HP)

106. OTG USB Flash Drive 32 GB (Kingston, SanDisk, HP)

107. External hard Drive 1 TB (WD, HP, SanDisk and Seagate)

108. Computer Keyboard (HP, A4-tech)

109. Computer Mouse (HP, A4-Tech)

110. White Board – Snowman (3”x5” fts.)

111. White Board – Snowman (2”x3” fts.)

112. White Fluid (set)

113. White Fluid (single)

114. Aluminum Foil (Pkt of one role)

115. Surgical Gloves (Pkt of 100 Nos.) (Good quality)

116. Electrical Extension Board (Good quality)

 Miscellaneous and Sanitary Items

Sr. # Item Rates

1. Tea Cups set (6 cups)

2. Door Closer (Big size, good quality)

3. Air freshener (Cobra, 375 ml)

4. Battery (dry cells) 9 volts

5. Duster (Cotton, white )

6. Duster (Cotton, yellow )

7. File Tray (Plastic)

8. Glint (Insta Cleaner)

9. Sanitary Gloves

10. Liquid Bath soap (Cane of 1 litter)

11. Hand Sanitizer (Large bottle)

12. Masks

13. Packing Tape (Brown, 2 inch)

14. Paper Waste Basket (VIP)

15. Water Plastic Basket (Full size)

16. Pencil Cell (AA, AAA) (Power plus or Sony)

17. Tissue paper Box (supreme, only Rose Petal)

18. Toilet Tissue rolls (superior, only Rose Petal)

19. Towel Tissue rolls (white, Rose Petal)

20. Towel Tissue rolls (Brown, Rose Petal)

21. Towel (Colored, full size)

22. Towel (white, full size)

23. Vim (1kg)

24. Lifebouy Soap Medium size

25. Vim dishwash liquid (standard pack)

26. Wireless Bell

27. Phenyl (3000ml)

28. Asid

29. Surf 1kg (Bouns, Excel)

30. Mop for floor cleaner

31. Dry Mop

32. Scraper