'17 1 255 PDF
'17 1 255 PDF
4 / 2015
DOI: 10.20472/BM.2015.3.4.001
ERIND HOTI
Abstract:
This paper relies on the technological innovation adoption literature and uses the
technological-organizational-environmental (TOE) framework to analyze the factors influencing new
information systems (IS) adoption in small and medium-sized enterprises (SMEs). Even though the
TOE framework has not seen much development in the last years, research on the TOE framework
can take a number of directions in the future, because novel contexts of adoption and new
technologies are persistently being developed. This paper undertakes a review of the literature on IS
adoption in SMEs during the last decade (2004 to 2015) and identifies the main variables influencing
the adoption process. In doing so, we try to see if any changes in the patterns of IS adoption from
SMEs are present and look for emerging research topics and gaps in the field of SME and IS
innovation adoption in the last decade.
Keywords:
SME, technology innovation, information systems adoption, technology–organization–environment
framework
Authors:
ERIND HOTI, European University of Tirana, Albania, Email: erind_hoti@yahoo.com
Citation:
ERIND HOTI (2015). The technological, organizational and environmental framework of IS innovation
adaption in small and medium enterprises. Evidence from research over the last 10 years.
International Journal of Business and Management, Vol. III(4), pp. 1-14., 10.20472/BM.2015.3.4.001
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1     Introduction
Small and Medium-sized Enterprises (SMEs) cannot ignore the technological advancements taking
place rapidly. In the knowledge society, firms need to develop competitive advantages based on
adequate and intensive use of information systems (IS), which are essential sources of innovation
and success in today’s market. The innovation orientation of enterprises is an important aspect that
encourages the IS adoption process. SMEs face tremendous challenges in their efforts to pursue
technological innovations and their survival depends often on the use they make of information
systems to develop new organizational models, compete in new markets or enhance their internal
and external communication relationships. IS are considered to be an important and fast growing
technological innovation providing to businesses the opportunity to improve their efficiency and
effectiveness and even gain competitive advantage (Porter and Millar, 1985), (Ives and Learmonth,
1984). Comparing to large businesses, small business have been slow in adopting technological
innovations. Large firms can take greater risks associated with innovation adoption, because they
have more resources and greater economies of scale (Thong, 1999), (Kuan and Chau, 2001), (Zhu
et. al., 2003). It is critical for small businesses to benefit from new IS, because small businesses
constitute the large majority of all business in many economies (Thong Y.L., 1999). The large
number of SMEs reveals their importance as an essential source of jobs. According to Ritchie and
Brindley (2005), SMEs are significant because of their entrepreneurial spirit and adaptive
capabilities and as drivers of economic growth and innovation by fostering competitiveness (Levy
and Powell, 2005). Through their knowledge SMEs are able to innovate on products or processes
that help them create a competitive advantage and generate more profits (Loh and Koh, 2004).
Information systems provide mechanisms for getting access to new market opportunities and
specialized information (Fulantelli and Allegra, 2003). Benefits of SMEs that adopt IS are increased
productivity, increased efficiency of internal business operations and more easily and cheap
connection to external contacts. Other benefits are increased business competitiveness, vertical
integration with other related business, stakeholder and institutions, improved networking with other
parties etc. (Levy and Powell, 2005). According to Stockdale and Standing (2004), the benefits of
participating in e-marketplaces are the product differentiation and supply chain entry. Besides the
positive aspects of IS adaption, employees often refuse to adopt a new technologies because of
the perceived danger of job loss or unwillingness to change their working practices. As a
consequence, SME owners are often reluctant to bring their business through a learning curve
which proves to be difficult, disruptive and costly (Love et al., 2001). One of the major criticisms of
technology adoption research is that adoption is mainly viewed as a dichotomous outcome (either
the innovation is adopted or not adopted). However, the adoption versus non-adoption approach
does not fully address the issue of technology adoption (Hovav et. al., 2004), (Daniel et. al., 2002).
This paper helps to increase understanding why some SMEs choose to innovate their information
systems, while seemingly similar ones facing similar conditions do not.
We investigate the impact of a number of factors, extracted from the technological innovation
literature that influence IS adoption in SMEs. Based on the theoretical background of technological
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innovation, we provide a review and analysis of different articles. These articles are then compiled
in a summary table and sorted according to the methodology, type of research (qualitative or
quantitative) and the context and factors that influence IS adoption in SMEs. An additional
classification is undertaken based on the variables identified from the technology-organization-
environment (TOE). Finally we discuss the observations and include recommendations for future
research.
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a matured form in the capital-goods market. The market absorbs the innovation because of the
superiority of the new innovation as well as the pressure and the competing suppliers. In a market-
pull the new technology is developed because of an acknowledged social need. Both, technology-
push as well as market-pull are also influencers of IS adoption (King et. al., 1994). Another
differentiation can be made based on the way in which an innovation takes place. Hereby we
distinguish between planned and incidental innovations. Planned innovations are carried out
according to plan from the business side that aims to control the market through the innovation,
while incidental innovations occur as a specific reaction of a business to a new market demand.
Both approaches apply in the adoption of IS.
Dimension Characteristics
Source: Own adjustment based on (Rogers E. M., 2010), (Thong, 1999) and (Kuan and Chao, 2001).
3      Literature review
To identify the focus and influencing factors of the adoption of new IS in SMEs, we have performed
a literature review that covers articles published from 2004 to 2014. Literature reviews represent a
well-established method for accumulating existing knowledge within a domain of interest. Abstracts
and contents of 87 articles were carefully read to check for their relevance. The selected articles
were published in scientific journals and conference proceedings. An initial search of the articles
was performed in Google Scholar and ProQuest using the keywords: SME, information systems,
innovation adoption, technology-organization-environment (TOE) framework. The keywords for the
search are used in different combinations. After identifying the relevant literature, only articles
directly addressing IS adoption in SMEs were selected. The selection process was based on the
author, year of publishing, type of study (qualitative or quantitative), type of IS being adopted,
methodology, data, context of the study, focus and influencing factors. We have used a review
approach with explicit procedures and conditions that minimize bias. The analyzed articles are
illustrated in a summary table as illustrated below.
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                                                                    5 attributes are ranked for each of the following alignment                                           104 surveys from
 (Gutierrez et. al.                          IT and business                                                                         Online and telephone survey,
                         Quantitative                               factors: communication, competency/value measurement,                                               organisations all over
      ,2009)                                     alignment                                                                                     ANOVA
                                                                   governance, partnership, architecture and scope and skills.                                                the globe
                                                                                                                                                                              217 small
                                                                   impact of owner’s knowledge of IT on business, IT strategic
   (Chao and                                  IT adoption and                                                                       email survey to the owner of the     manufacturers and
                         Quantitative                                     alignment and use in the small firm context.
 Chandra, 2012)                             strategic alignment                                                                            small business                financial services
                                                                       Resource-based view as a theoretical foundation
                                                                                                                                                                          firms in the USA
                                                                    analyze the adoption, implementation, motivation of team
                                            adaption of social
   (Zeiller and                                                                             members,                               in-depth analysis of multiple case     6 case studies of
                          Qualitative      media initiatives for
 Schauer, 2011)                                                     benefits and success factors of social media utilization for                studies                   european SMEs
                                           team collaboration
                                                                                       team collaboration.
                                                                                                                                                                        48 MBA students and
                                                                    develop a benefits realisation road-map for ERP usage in
 (Esteves, 2009)          Qualitative          ERP usage                                                                                    direct interviews               87 business
                                                                                              SMEs
                                                                                                                                                                             managers
                                             e-business and          e-business and business strategy alignment in SMEs in
 (Raymond and           Qualitative and                                                                                             contingency theory perspective,        107 Canadian
                                            business strategy         terms of Miles and Snow’s strategic typology, including
 Bergeron, 2008)         Quantitative                                                                                                     correlation analysis             manufacturers
                                                alignment                      prospectors, analyzers, and defenders
  (Loh and Koh,                                                            examine critical elements of successful ERP
                          Qualitative      ERP implementation                                                                        literature review and interviews     8 SMEs in the UK
      2004)                                                                           implementation in SMEs
(Aguila-Obra and                                                       explore factors affecting the implementation of Internet
                        Qualitative and                                                                                                innovation adaption theory,
Padilla-Melendez,                            Internet adoption      technologies and the extent to which company size, as an                                              280 companies
                         Quantitative                                                                                                        questionnaire
      2006)                                                                organizational factors, influences the process.
                                                                                                                                      composite index of the usage             237
  (Kaynak et. al.,                                                     factors affecting the willingness of SMEs to adopt E-
                         Quantitative     E-commerce adoption                                                                        frequency of 14 EC application     manufacturing SMEs
      2005)                                                                               commerce usage
                                                                                                                                      tools (managers were asked)           in Turkey
                                                                          examine the critical success factors of ERP
  (Doom et. al.,                                  ERP                                                                                 survey + multiple case study.
                          Qualitative                                implementations in Belgian SMEs and to identify those                                               4 SMEs in Belgium
     2010)                                   implementation                                                                          Structured interview technique
                                                                     success factors that are specific to a SME environment
                                                                                                                                    principal component analysis,
                        Qualitative and                                                                                            empirical analyses (t-tests), linear survey of 1200 Korean
(Jeon et. al., 2006)                      adoption of E-business Determining factors for the adoption of E-business in Korea
                         Quantitative                                                                                                          probability                      SMEs
                                                                                                                                          model, logit model
                                                                                                                                                                              477 small
                                                                   develop a basic model of E-commerce adoption barriers to        empirical survey, data analysed by
 (MacGregor and         Qualitative and   E-commerce adoption                                                                                                               businesses in
                                                                    small businesses located inregional areas of developed                     correlation
  Vrazalic, 2005)        Quantitative      and implementation                                                                                                                Sweden and
                                                                                          countries                                  matrices and factor analysis
                                                                                                                                                                               Australia
                                                                                                                                                                       2,139 establishments
   (Gibbs and          Quantitative and                                                                                            telephone survey, stratified random
                                             E-commerce use        determinants of scope of use among E-commerce adopters                                              from three industries
 Kraemer, 2004)          qualitative                                                                                                            sample
                                                                                                                                                                        across 10 countries
                                                                                                                                        empirical investigation,
(Evangelista et. al,    Qualitative and   Adoption of Knowledge                                                                                                          18 SMEs located in
                                                                          shed light on the KM practices in small firms.             questionnaire survey through
     2010)               Quantitative     Management Systems                                                                                                              Naples City (Italy)
                                                                                                                                      interviews with managers
                                                                        contribute to a growing body of research on cloud                                               15 SMEs and service
                                             Cloud computing
(Alshamaila, 2013)        Qualitative                                  computing, by studying the small to medium ‐sized               semi ‐structured interviews      providers in the north
                                                 adoption
                                                                               enterprise (SME) adoption process                                                           east of England
                                                                       assess the impact of organizational, manager and
(Wamba S.F. and
                         Quantitative     Social Media adoption                 environmental characteristics on                    hierarchical logistic regression     survey of 453 SME
 Carter L, 2014)
                                                                          SME utilization of the Facebook Events Page
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    Technological
                                           Degree to which an innovation is perceived as being better than the
1. Relative advantage
                                           idea it supersedes
                                           Degree to which an innovation is perceived as consistent with
2. Compatibility
                                           existing values, past experiences and adopter needs
                                           Degree to which an innovation is perceived as relatively difficult to
3. Complexity
                                           understand and use
 Organizational
1. Top management support                  Support of the top management (CEO) to the IS adoption initiative
                                        Comparing to large businesses small businesses face ressource
2. Organizational readiness (size)      poverty and thus difficulties in innovation adaption. Ressource
cost/financial and technical resources) poverty manifests itself also in financial constraints and lack of
                                        professional expertise.
                                        Degree to which information is present in the product or service of
3. Information intensity and product
                                        a business, reflects the level of information intensity of that product
characteristics
                                        or service
4. Managerial time                      Time required to plan and implement the new IS.
    Environmental
A lot of authors used the TOE framework to understand the adoption of different IS such as:
Electronic Data Interchange (EDI) (Kuan and Chau, 2001), Open Systems (Chau and Tam, 1997);
Website (Oliveira and Martins 2008); E-Commerce (Liu, 2008, Martins and Oliveira, 2009),
Enterprise Resource Planning (ERP), (Pan and Jang, 2008), Business to Business (B2B),
E-Business (Zhu et al. 2003) (Zhu and Kraemer, 2005) (Zhu et al., 2006) (Lin and Lin, 2008)
(Oliveira and Martins, 2010), Knowledge Management Systems (KMS) (Lee et al., 2009).
In the last 10 years (2004 to 2014), we encountered a growing body of research, focusing on SME
adaption of new technologies such as social media, cloud computing and other Web 2.0 tools which
are enjoying growing popularity. Although reports suggest that social media tools really enhance
the development of SMEs, there is still little empirical evidence on their adoption and usage from
this category of firms (Dixon, 2010). A TOE based framework for assessing the readiness of
organizations prior to the adoption of social media has already been proposed and validated for
usage in large organizations (Abeysinghe, 2013). It would be of research interest to identify critical
success factors and specify alternative frameworks which would serve as guidelines for the
adaption of social media in SMEs. Also a technology with great potential benefits is cloud
computing. The term started to appear in Google searches in the third quarter of 2007, then
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searches increased rapidly. Through the adoption of cloud computing, SMEs can lower their entry
cost for powerful IT capabilities by reducing the cost of ownership for hardware and software and
by reducing the IT staff. Startup expenses for SMEs may be particularly minimized through the idea
of metered services. Cloud computing has also the potential to provide competitive advantage,
because on-demand elasticity enables rapid scaling of resources as the SME grows (Kourik, J. L.,
2011). These qualities make cloud computing another important technological innovation. Based
on the reviewed literature we classified the articles according to the above specified variables of
the TOE framework. The different variables were considered to be significant or insignificant to the
IS adoption from various authors.
Table 3:
                  Determinig factors                                      Found significant                                       Found insignificant
                                                                              Technological
                                                        (Alam & Noor, 2009), (Grandon & Pearson, 2004),
                                                        (Ramdani & Kawealek, 2009), (Oh et. al., 2009),
                                                        (Shiau et. al., 2009), (Esteves, 2009), (Raymond &
               1. Relative advantage                    Bergeron 2008), (Kaynak et. al., 2005),
                                                        (Stockdale & Standing, 2004), (Jeon et. al., 2006),
                                                        (MacGregor & Vrazalic, 2005), (Gibbs & Kraemer,
                                                        2004), (Alshamaila, 2013)
                                                        (Grandon & Pearson, 2004), (Doom et. al., 2010),
                   2. Compatibility
                                                        (Alshamaila, 2013)
                                                        (Grandon & Pearson, 2004), (MacGregor & Vrazalic,
                    3. Complexity                                                                                (Buonanno et. al., 2005)
                                                        2005)
                                                                              Organizational
                                                        (Ghobakhloo et. al., 2011), (Parker & Castleman
                                                        2009),(Scupola, 2009), (Ramdani & Kawealek, 2009),
            1. Top management support
                                                        (Shiau et. al., 2009), (Haug et. al. 2011), (Chao &
                                                        Chandra, 2012), (Alshamaila, 2013)
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Variables which could not be categorized (or didn’t fit) in the TOE framework, but found significant
for the adaption from the respective authors are not depicted in the table. As such we identify the
“CEOs/Employee knowledge of IS and innovativeness” which was found significant from several
authors (Alam and Noor, 2009), (Scupola, 2009), (Shiau et. al., 2009), (Haug et. al., 2011), (Chao
and Chandra, 2012), (Jeon et. al., 2006), (MacGregor and Vrazalic, 2005), (Alshamaila, 2013).
Conclusions
With new technologies and means of technology adaption that evolve constantly, there is a
permanent need in understanding the organizational adoption of technological innovation, its
dimensions and characteristics. The TOE framework of Tornatzky and Fleischer (1990) has proved
that it is able to provide insights for researchers and practitioners interested in this topic. The
adoption of IS innovations is clearly affected by the technological, organizational, and
environmental contexts of the enterprise. The TOE framework has been useful in investigating a
wide range of innovations and contexts. The major part of the research in the domain of IS
innovation adoption in small and medium sized enterprises is concentrated on the adaption of
technologies such as E-commerce, E-business, ERP, estimating the IT readiness of SMEs etc.
However, for the period under investigation (2004 to 2014), we encountered a growing body of
research, focusing on SME adaption of new technologies such as social media, cloud computing
and other Web 2.0 tools which are enjoying growing popularity.
During the literature review, different factors that influence technological innovation adaption in
SMEs could be identified and illustrated in a summary table. Among the most stated factors in the
analyzed articles are the expected relative advantage, top management support, organizational
readiness, IS knowledge and innovativeness. Because of the limited human resources, critical
decisions in SMEs are taken from the CEO. Thong (1999) points out the importance of
“characteristics of the organizational decision makers” (including CEO’s IS knowledge and CEO’s
innovativeness) as a fourth element of context in the technological innovation literature beside
“characteristics of the technological innovation”, “characteristics of the organization” and
“characteristics of the environment”.
Concluding, for the period under investigation, we identify as a research gap the missing studies
on the SME adoption of the new Web 2.0 technologies and how well their patterns of adoption do
fit in the currently available frameworks of technological innovation adaption, such as the TOE
framework. The ongoing technological innovation demand for permanent validation of existing
frameworks and continued empirical research work. Findings presented in this study may have
implications for the research community, SME managers and information and communication
technology providers in terms of illustrating the status of research in this area as well as formulating
better strategies and frameworks for the adaption of new IS in SMEs.
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