Ministry of Civil Aviation EAC 139-1

Egyptian Civil Aviation Authority Aerodrome Certification Procedures

EAC
No.139-1

Issue 6, Rev. 0 Dated Jan., 2018 Page 1

EAC 139-1 Ministry of Civil Aviation
Aerodrome Certification Procedures Egyptian Civil Aviation Authority

TABLE of CONTENTS

ITEM TITLE
FOREWORD
Chapter 1 Preapplication Phase: The Expression Of Interest
Chapter 2 Formal Application Phase
Chapter 3 Document Compliance Phase
Chapter 4 Demonstration And Inspection Phase
Chapter 5 Certification Phase
SECTION 2 ECAR 139 PROCEDURES
Certificate Issue Check List

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Ministry of Civil Aviation EAC 139-1
Egyptian Civil Aviation Authority Aerodrome Certification Procedures

FOREWORD

1. PURPOSE:
This advisory circular primarily sets forth guidelines to: Certification and Operations of
International and National Land Aerodromes and to assist aerodrome operators in
developing an Aerodrome Certification Manual (ACM) in compliance with the
requirements of Egyptian Civil Aviation Regulation (ECAR) Part 139 and its related
standards as amended. This circular also provides guidance on submission presented in a
way that should be meaningful to the operator of both the small as well as the more
complex airport.

2. APPLICABILITY:
(a) ECAR Part 139 prescribes rules governing the certification and operation of
International and National land aerodromes intended to be either wholly or in part
used for the arrival, departure and surface movement of aircraft operations. Other
Egyptian advisory circulars are listed below, as reference material under the
individual areas to which they apply.
(b) The flow chart at the end of Section 2 (Attachment 2) provides an overview of the
certification process. This chart is designed to be unfolded and referred to while
reading the narrative description of the five phases of the certification process. Such
simultaneous reference will assist the inspector in understanding the process. This
flow chart should also be referred to at various stages during the certification
project. The chart is particularly useful in determining whether the "Schedule of
Events" is reasonable in terms of sequence, timeliness, and inspector resource
availability. It also provides a perspective on how a particular event affects other
events and is an important reference for planning various activities during the
certification project.

3. RELATED READING MATERIAL:

3.1 Regulatory References:
(a) Egyptian Civil Aviation Regulation Part 139, Certification and
Operations of International and National Land Aerodromes.
(b) Airport Certification Program Handbook, ECAA Doc. No. 2002-1.
3.2 Advisory Circulars and Variables:
(a) EAC 139-3: Airport Emergency Plan.
(b)EAC 139-5: Safety Management System.
(c)EAC 139-9: Runways.
(d)EAC 139-10: Taxiways, Aprons and Holding Bays.
(e)EAC 139-11: Pavements.
(f)EAC 139-12: Visual Aids.
(g)EAC 139-15: Master Planning.
(h)EAC 139-16: Land Use and Environmental Control.
(i)EAC 139-18: Rescue and Fire Fighting.
(j)EAC 139-19: Pavement Surface Conditions.
(k)EAC 139-20: Bird Control and Reductions.
(l)EAC 139-22: Removal of Disabled Aircraft.
(m)EAC 139-23: Control of Obstacles.
(n)EAC 139-24: Airport Emergency Planning.
(o)EAC 139-25: Airport Operational Services.
(p)EAC 139-26: Airport Maintenance Practices.
(q)EAC 139-31: Manual on Certification of Aerodromes.

4. HOW TO ORDER: Copies of these documents can be purchased from ECAA,

MOCA.

SECTION ONE
AERODROME CERTIFICATION PROCEDURES

1. INTRODUCTION:

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EAC 139-1 Ministry of Civil Aviation
Aerodrome Certification Procedures Egyptian Civil Aviation Authority
1.1 The aerodrome certification procedures should ensure full compliance with and
have as a control the aerodrome certification regulations promulgated by the
ECAA. The procedures in this EAC are in conformity with the Egyptian Civil
Aviation law 28, 1981 as amended and Egyptian Civil Aviation Regulations of Part
139 and its related standards as amended.
1.2 Adherence to Egyptian Civil Aviation Regulations and standard procedures will
ensure that aerodrome certificates are issued, refused, transferred or surrendered in
a consistent manner. The use of a common legal format will also facilitate effective
and consistent compliance with and enforcement of the regulations.
1.3 The procedures in this EAC refer to the controlling regulations in Part 139 and
ECAA related procedure manual as amended (Doc. No. 2002-1), and the typical
ECAA staff requirement for implementing each procedure is indicated.

2. THE CERTIFICATION PROCESS:

The aerodrome certification process is a series of steps outlined in five phases:

Phase One Reapplications Expression of Interest: Dealing with the Expression of

Interest by an intending applicant for the aerodrome certificate;

Phase Two Formal Application: Submitting and assessing the formal application
including initial evaluation of the Aerodrome Certification Manual
(ACM ); and ECAR Part 139 and Policy and Procedure Manual (PPM)
of airport - initial Statement of Compliance (SOC);

Phase Three Documents Compliance: (in the office): Include an assessment and
final evaluation of the ACM and the ECAR Part 139 and Policy and
Procedure Manual (PPM) of airport - final Statement of Compliance
(SOC);

Phase Four Demonstration and Inspection: Assessment & Evaluation the

aerodrome facilities, equipment and procedures in accordance with
Aerodrome Certification Manual (ACM);

Phase Five Certification: Issuing or refusing an aerodrome certificate and endorse

the condition; and Promulgating the certified status of an aerodrome and
advice the AISU to prepare the required details of the Aeronautical
Information Publication (AIP) supplement for publication in the AIP.

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Ministry of Civil Aviation EAC 139-1
Egyptian Civil Aviation Authority Aerodrome Certification Procedures

CHAPTER 1
Preapplication Phase: The Expression Of Interest

1.1 GENERAL:
1.1.1 This Section provides direction and guidance on the certification process of
Egyptian Civil Aviation Regulation Part 139 (ECAR Part 139); Aerodrome. Under
no circumstances will an applicant be certificated, until ECAA and Directorate of
Aerodromes Safety and Standards (DASS) & ACSI Inspectors are confident that
the prospective certificate holder is capable of fulfilling the required
responsibilities, and willing to comply with the ECAR in an appropriate and
continuing manner. The certification process employs a Gate System that requires
the completion of certain items prior to continuation of the process.
1.1.2 Certification of Aerodrome Operating:. Most applicants requesting certification to
operate under ECAR Parts 139 will request to be certificated as an Aerodrome
Operator. The certification process described in this Section is for an applicant
seeking an Aerodrome Certificate (AC).

1.2 PREAPPLICATION MEETING:

1.2.1 General: In preparation for the meeting the assigned inspector should remind the
applicant that the key management personnel should attend the preapplication
meeting and should be prepared to discuss in general terms, specific aspects of the
applicant's proposed operation. The inspector should discuss the certification
process in depth, emphasis should be placed on the expectations of the DASS,
what the applicant should expect from the DASS, and the sequence of events, and
the applicant should be encouraged to ask questions during the discussion.
Applicants should be thoroughly familiar with the Gate System requirements
before continuing with the process.
1.2.2 Package of Recertification Information: The reapplication meeting between the
LACSI, other certification team members, and the applicant sets the tone for the
rest of the certification process. Therefore, it is important that the LACSI be
thoroughly prepared to conduct the meeting. The LACSI should review the
Reapplication Statement of Interest (PASI) and assemble a recertification
information package to be given to the applicant. The recertification information
package shall consist of at least the following:
 EAC 139-1 , If not previously provided.
 Applicable Certification Job Aid.
 Sample Schedule of Events format.
 Applicable sample of Aerodrome Certification Manual.
 Other publications or documents that the LACSI considers appropriate.
1.2.3 The LACSI should explain to the applicant all airport equipment, material, and
facility eligibility requirements and discuss the pertinent Egyptian Civil Aviation
Regulations and Advisory Circulars (EACs). The LACSI should tell the applicant
how to obtain current copies of these documents and explain that the applicant
must review them carefully before filling out the formal application.
1.2.4 Briefing of the Applicant: At the preapplication meeting, the applicant and any
key personnel attending the meeting should be briefed in as much detail as
necessary to ensure that they understand the certification process using the
certification job aid and the schedule of events format as guides to facilitate the
discussion and to ensure that all elements of the certification process are covered.
The applicant should be encouraged to ask questions about any area of the process
not clearly understood.
1.2.5 Verifying Information on the PASI: The first item for discussion should be
verification of the information on the PASI, such as the type of aerodrome
operation, types of aircraft, and location of facilities. When changes to this
information occur, the applicant must annotate the changes on the PASI. If the
changes significantly affect the anticipated scope and/or type of operation, a copy
of the revised PASI shall be forwarded to the DASS.
1.2.6 Informing the Applicant of Pertinent Regulations: It is essential that the
applicant understands which regulations are applicable to the proposed Aerodrome
operation. The applicant should be advised to acquire and become familiar with

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EAC 139-1 Ministry of Civil Aviation
Aerodrome Certification Procedures Egyptian Civil Aviation Authority
the ECARs and other EAC's pertinent to the proposed Aerodrome operation. A list
of ECAR and other EAC's pertinent to various types of aerodrome operations are
in this Advisory Circular. The applicant and the applicant's personnel must be
made aware of their responsibilities during the certification process. It is to their
benefit to submit required items as soon as they become available, in order to meet
the Aerodrome certification requirements, and to notify the DASS immediately of
any problems or changes in the proposed Aerodrome operation.
1. 2.7 At this point, the LACSI should determine if applicant is sufficiently aware of the
certification requirements. The LACSI should try to gauge the experience level of
the applicant to determine how formal the process must be. If the applicant wishes
to continue with the process, the LACSI will provide the applicant with copies of
the appropriate application form (ECAA Form 2002-4a).
1. 2.8 The inspector should also inform the applicant that he might provide three
choices, in order of preference, of Airport ICAO Location Indicators Four Letters
Code, which will become part of the operator certificate number.

1.3 DEALING WITH THE EXPRESSION OF INTEREST:

1.3.1 Aerodromes that are required to be certified in accordance with Egyptian Civil
Aviation Regulations must be in possession of an aerodrome certificate before
commencing operations. If the aerodrome certification regulations have not yet
been established a suitable transition should be agreed to between the ECAA and
the current aerodrome operator.
1.3.2 Dealing with the expression of interest (ECAA Form 2002- 4a) attachment 3,
should include a flight operations assessment by the ECAA to insure that the
operation of an aerodrome at the location specified in the application will not
endanger the safety of aircraft operations.
1.3.3 The Flight Operations Manager (FOM) is responsible for ensuring that a flight
operations assessment is completed. The flight operations assessment should take
into consideration:
 The proximity of the aerodrome to other aerodromes and landing sites.
 Obstacles and terrain.
 Whether the establishment would involve excessive operational restrictions.
 Existing restrictions and controlled airspace.
 Existing instrument procedures.
1.3.4 If the result of this assessment is negative, then there is no need to proceed any
further, and the applicant should be advised accordingly by invoking the regulation
at this initial stage.
Note: The ECAA may refuse to grant an aerodrome certificate to an applicant. In
such cases, the ECAA must notify the applicant, in writing, of its reasons no later
than 10 days after making that decision.

1.3.5 There may other ECAA legislation or regulations covering subjects such as
environmental protection, which may require the approval from those areas of
expertise. The processing of the expression of interest should also include referrals
for their clearance with the necessary documentation, e.g. an environmental impact
study carried out by the applicant (Aerodrome Operator).
1.3.6 Should the results of the above assessment be positive, the DASS (Directorate of
Aerodrome Safety and Standards) should advise the applicant in writing to:
Submit a formal application for an aerodrome certificate in accordance with the
requirements of Section 139.103 of ECAR Part 139. The application must be
accompanied by two copies of a completed Aerodrome Certification Manual, as
appropriate, prepared in accordance with Part139 and EAC 139-2; (aerodrome
Certification Manual). The Directorate of Aerodrome Safety and Standard (DASS)
should provide the applicant with the formal application form (ECAA Form 2002-
4) and a copy of the aerodrome certification regulations ECAR Parts 139, 107,
108, 171, 172, 173,and 174 including its schedule(s), and-any other relevant
circulars or publications that the ECAA may have issued; in addition to obtain
copies of other relevant publications issued by ICAO (see Attachment 1
references)
Note 1: The applicant may be asked to cover the cost of the forms and
publications.

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Egyptian Civil Aviation Authority Aerodrome Certification Procedures
Note 2: In the letter to the applicant, the Lead ASCI in the DASS should be
indicated.

1.4 ECAA STAFF REQUIREMENT:

The ECAA staff requirement for carrying out the activities described in phase one may
include Aerodrome Inspectors (AI), Airspace Policy Specialists (APS), Rescue and
Fire-Fighting Inspectors (RFFI), Visual Aids Specialists (VAS) and Navigation
Specialists (NS).

1.5 CONCLUSION OF PREAPPLICATION MEETING:

The inspector must ensure that the applicant understands that the formal application,
with the described attachments, must be complete and acceptable or the entire formal
application will be rejected.
1.5.1 Applicant is Adequately Prepared: At the close of the pre-application meeting,
the inspector should determine whether the applicant is prepared to proceed with
the certification process. If it appears the applicant understands the requirements of
a formal application and will proceed to that phase, the inspector should encourage
the applicant to informally coordinate required documents, as they are developed,
with the certification team before formal submission.
1.5.2 Applicant is not prepared: If it is evident that the applicant is not adequately
prepared to proceed with the certification process, the inspector should advise the
applicant of the reasons for concern. When it is apparent the applicant will not be
able to prepare an adequate formal application, the inspector should advise the
applicant to request another reapplication meeting after more complete preparation
on the applicant's part. It is appropriate for the inspector to recommend to the
applicant one or more of the following actions:
 Further review of the certification procedure and EAC 139-1.
 A more thorough review of the applicable regulations.
 Changes in proposed key management personnel.
 Retain the services of a professional aviation consultant.
 Cease efforts to become ECAA certificated.

1.6 TERMINATION OF THE PREAPPLICATION PROCESS:

If at any time during the reapplication phase the applicant formally terminates all efforts
toward certification, or the LACSI determines that the applicant will not proceed with
the certification process, the PASI will be returned to the applicant. The LACSI will
notify the applicant in writing that this action terminates the preapplication process and
that the applicant must submit a new PASI in order to initiate the certification process
again. The ECAA must be notified of any certification project that is terminated. The
DASS will notify ECAA and the recertification number will be returned to the
centralized certificate number data file.

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EAC 139-1 Ministry of Civil Aviation
Aerodrome Certification Procedures Egyptian Civil Aviation Authority
CHAPTER 2
Formal Application Phase

2.1 GENERAL:
An applicant's presentation of an application package and the DASS review are
considered the Formal Application Phase.

2.2 INSTRUCTIONS TO THE APPLICANT ON THE FORMAL APPLICATION:

2.2.1 It is recommended that the formal application should be submitted at least 90 days
before revenue operations are expected to begin, although the application should
be submitted to the DASS as far in advance of the proposed start up date as
possible. When the formal application is fully developed, it should be forwarded to
the assigned LACSI.
2.2.2 Receipt of Formal Application Package: On receipt of the formal application
package, the applicant will be informed that the ECAA needs a specific period of
time to review it. Discussions of its acceptability should be avoided at this time.
The applicant should be advised that further discussion would not be productive
until the certification team has reviewed the formal application. The applicant
should be advised that the certification team would contact him/her, within five
working days, concerning the application package's acceptability and to arrange
for a formal application meeting. A formal application meeting is arranged only if
the team determines there is a need for the meeting.
2.2.3 Application Package Initial Review: Upon receipt of an application package, the
certification team must initially review it to determine its acceptability. The
package generally consists of:
 Copies of the application form (or letter of formal application for a ECAR Part
139 applicant).
 Documentation that the applicant has or can obtain use of an airport or
appropriate facilities, as applicable.
 Any partial or complete Aerodrome Certification Manual (even in draft form).
 Compliance Statement (SOC) as applicable.
 Curricula or personnel training programs, as applicable.
 Management Qualification (personnel) resumes.
 Exemptions and/or Technical Studies.
 Considerations of Flight Operations Assessment carried out by FOCA.
 Facility and equipment descriptions.
 Airport Emergency Plan evaluation.
 Quality System, including Quality Assurances Program.
 Record keeping system.
 A Schedule of Events (see below).
2.2.4 Schedule of Events:
(a) For ECAR Part 139 certification, a Schedule of Events is required to be
submitted with the application.
(b) For ECAR Part 139 applicants, a Schedule of Events is only necessary for an
applicant who proposes a large operation where multiple meetings and
demonstrations may be required. It is up to the certification team to determine
if the applicant’s proposed operation indeed warrants a Schedule of Events.
(c) When a Schedule of Events is required, the certification team must carefully
consider the feasibility of the proposed schedule with respect to logic of
sequence, timeliness of events, completeness of events, and ACSI availability:
(i) Logic of sequence: Many of the activities or events listed in the schedule
must occur before other activities or events.
(ii) Timeliness of events: The Schedule of Events must provide sufficient time
for the certification team to review the applicant's various documents,
manuals, and proposals.
(iii) Completeness of events: The number of and kinds of submissions made
by the applicant for evaluation and acceptance or approval may vary
according to the complexity of the proposed operation.
(iv) ACSI availability: Another concern in meeting the Schedule of Events is
the availability and the capability of the office personnel resources.

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Sufficient qualified ACSIs must be made available to ensure timely
completion of the certification process.
2.2.5 Formal Application Meeting: If the certification team determines the necessity
for a formal application meeting, all members of the certification team must be
present, barring unanticipated circumstances. During the meeting, the certification
team and the applicant will review the application package and resolve any
discrepancies.
(a) If mutual agreements cannot be reached on any discrepancies, the team should
terminate the meeting and inform the applicant that the application package is
not acceptable. The application package must then be returned to the
applicant with a letter explaining the reasons for the rejection.
(b) When agreement has been reached on corrective action for deficiencies, the
team should then encourage the applicant to present any questions concerning
the upcoming certification. The certification team members should answer
these questions fully and candidly.
(c) Before the conclusion of the formal application meeting, the team must make
certain the applicant clearly understands the following:
(i) The applicant will receive notification in writing in the event the
application is rejected. This notification should be made within five
days after the formal application meeting. A telephone call concerning the
application rejection shall be made to the applicant as soon as the
determination is made, indicating that written notification will follow and
will include the reasons for the rejection.
(ii) If the application is acceptable, the certification process continues with an
in-depth examination of the application and associated documents during
the "document compliance phase." In some cases, telephone confirmation
is sufficient; however, written confirmation is encouraged. A letter
accepting the application is necessary because the time limit begins upon
receipt of the application in an acceptable form.
(iii) Acceptance of the application does not constitute acceptance or approval
of any attached documents (curricula, sample manuals, etc.). They will be
reviewed further, and the applicant will be expected to take corrective
action if required. Acceptance or approval of each attachment will be
indicated separately.
2.2.6 Aerodrome Certification Manual (ACM) Attachments:
The LACSI must give the ACM attachments a cursory review, first to determine that the
type of information described in EAC 139-2, Aerodrome Certification Manual has been
submitted. Second, the LACSI must determine that the overall content and scope of the
manual material indicates that the applicant is proceeding in an appropriate manner and
in compliance with the regulations. These completed manual submissions provide early
indications of the quality of the applicant's manual program. An in-depth review and
evaluation and the acceptance, approval, or rejection of the manual will be
accomplished in the document compliance phase.

2.3 THE COMPLIANCE STATEMENT:

2.3.1 The compliance statement serves the following two purposes:
(a) It ensures the applicant has adequately addressed all regulatory requirements
applicable to the proposed operation.
(b) It aids the certification team in determining where the regulatory requirements
have been addressed in the applicant's Aerodrome Certification Manuals,
programs, and procedures. In evaluating the applicant's compliance statement
the certification team may find it helpful to compare (in a side by side manner)
the ECAR, the applicant's manuals, and the compliance statement. The
compliance statement documents how the applicant intends to comply with
each applicable regulation.
2.3.2 If the applicant's compliance statement does not serve the preceding purposes, the
deficient areas will be communicated to the applicant, and a resolution shall be
negotiated. Proving tests will not be conducted until the certification team is
satisfied, through its review of the compliance statement and formal application
package, that all regulatory requirements have been adequately addressed. The

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Aerodrome Certification Procedures Egyptian Civil Aviation Authority
applicant's methods of compliance will be evaluated throughout the demonstration
and inspection phase.
2.3.3 Initial Compliance Statement Attachment: This attachment should be a complete
listing of all ECAR Part 139 regulations applicable to the proposed airport
operation. Applicable subparts and each relevant section of the initial Statement of
Compliance (SOC) should be identified and accompanied by a brief description, or
preferably a specific reference, to Aerodrome Certification Manual or other
document. The brief description or reference must describe the method of
compliance for each regulation listed. If the precise method of compliance has not
been developed at the time of formal application, an indication that this
information will be included in the final compliance statement when submitted
will suffice. The following illustrations are samples of how relevant sections of the
regulations should be presented in an initial compliance statement and/or a final
compliance statement as appropriate:
(a) EXAMPLE 1: Initial compliance statement - method of compliance not
developed at time of formal application.
139.307 Airports: Required data. To be supplied
(b) EXAMPLE 2: Initial or final compliance statement - method of compliance
fully developed - preferred presentation.
139.317 Marking ACM p. 129, Para. 243;
(c) EXAMPLE 3. Initial or final compliance statement - method of compliance
fully developed - acceptable presentation.139.317 marking.

2.3.4 Compliance Statement Attachment:

The LACSI must review the compliance statement within 10 working days to determine
that it complies with the form and content prescribed in the previous paragraph 3 and
that the applicant has proceeded in an appropriate manner. The compliance statement
must then be given a detailed review and be accepted before the applicant may pass to
gate two.

2.4 CERTIFICATION TEAM ASSIGNMENT:

The DASS manager assigns the project to a certification team. One team member will
be designated as a Certification Project Manager, Lead ACSI. The certification team
handles all matters pertaining to the application:
2.4.1 Team members provide the applicant with guidance. Since the applicant must
demonstrate the knowledge, skills, and abilities needed to meet certification
requirements, inspectors on the certification team must refrain from providing
explicit instructions.
2.4.2 Each team member shall respond to requests for assistance from the LACSI. Also,
each team member keeps the LACSI apprised of the status of the certification.
Any discrepancy, which may delay the certification effort, is brought to the
attention of the LACSI immediately.

2.5 LACSI QUALIFICATIONS, DUTIES, AND RESPONSIBILITIES:

For appointment as a LACSI experience as A aerodrome inspector is desirable.
However, other inspectors are acceptable depending on the situation and at the
discretion of the DASS manager. The duties and responsibilities of the LACSI include
the following:
(a) The LACSI coordinates certification matters with the applicant and ensures that the
DASS office manager is kept fully informed of the project's current status.
(b) The LACSI serves as the primary contact with the applicant. The LACSI ensures
each certification task is completed in an acceptable and timely manner and that all
certification matters are thoroughly coordinated with each team member.
(c) The LACSI schedules and conducts preapplication and formal application meetings
with the applicant.
(d) The LACSI notifies the unit supervisors and DASS office manager of any
information that may significantly impact or delay certification or that may attract
media or political interest. Periodic meetings will ensure everyone concerned is kept
informed of the status of the certification. If the LACSI cannot attend a scheduled
meeting, the LACSI appoints a team member to act as LACSI.

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2.6 ASSESSMENT OF A FORMAL APPLICATION:
The Egyptian Civil Aviation Regulations specifies responsibilities of the DASS before it
can grant an aerodrome certificate. It specifies the requirements for the aerodrome
certification and the need for operational safety considerations. The DASS must be
satisfied that the aerodrome operator has the necessary competence and experience to
comply with the relevant regulatory provisions, orders and directives of the DASS.
(a) Based on the results of the assessment of the formal application of an aerodrome
certificate, aerodrome certification manual (ACM) and the initial Statement of
Compliance (SOC) of ECAR 139, the DASS should notify the applicant whether the
application and its attachments were successful or unsuccessful. If the application
and the attachments were unsuccessful, the applicant should be advised of the
additional steps that need to be taken by the applicant prior to certification. For
example, the aerodrome manual may need to be amended to incorporate any
changes to the aerodrome facilities and equipment that may be required in order to
comply with the standards and practices and safety requirements specified in the
Egyptian Civil Aviation Regulations.
(b) If the application and its attachments were successful, the aerodrome certificate,
incorporating conditions pursuant to the Egyptian Civil Aviation Regulations, as
applicable, shall be granted to the applicant after an identifying number has been
allocated.
Note 1: The DASS may refuse to grant an aerodrome certificate to an applicant. In
such cases, the DASS must notify the applicant, in writing, of its reasons no later
than 10 days after making that decision.
Note 2: After successful completion of the processing of the application and its
attachments, the DASS, when granting the aerodrome certificate, will endorse the
conditions for the type of use of the aerodrome and other details as shown in
Attachment 4, which contains a sample airport certificate.
Note 3: When an aerodrome does not meet the requirement of a standard and
practices or safety requirements specified in the Egyptian Civil Aviation
Regulations, the DASS may determine, after carrying out aeronautical studies, only
if and where permitted by the standards and practices or safety requirements, the
conditions and procedures that are necessary to ensure a level of safety equivalent to
that established by the relevant standard and practices or safety requirements.
Note 4: To ensure uniformity, the DASS may prescribe a standard application form
for an aerodrome certificate. An ECAA formal application form is given in (ECAA
Form 2002- 4, Appendix 3).

2.7 GRANTING AN AERODROME CERTIFICATE:

Before granting an aerodrome certificate, the ECAA must be satisfied that:
(a) The applicant and his/her staff have the necessary competence and experience to
operate and maintain the aerodrome properly;
(b) The Aerodrome Certification Manual prepared for the applicant's aerodrome and
submitted with the application contains all the relevant information (as refer in EAC
139-2, ACM) and ECAR Part 139 initial SOC;
(c) The aerodrome facilities, services and equipment are in accordance with the
Standards and Safety Requirements specified by the ECAA;
(d) The aerodrome operating procedures make satisfactory provision for the safety of
aircraft; and
(e) An acceptable Safety Management System (SMS) (See EAC 139-5, SMS) is in place
at the aerodrome.

2.8 ECAA STAFF REQUIREMENT:

The ECAA staff requirement for carrying out the assessment of the formal application
for an aerodrome certificate may include Aerodrome Inspectors (AI), Airspace Policy
Specialists (APS), Rescue and Fire-Fighting Inspectors (RFFI) and Visual Aids
Specialists (VAS).
2.9 APPLICATION REJECTION:
Rejection of an application will be a sensitive issue, since the applicant will most likely
have already expended funds and resources to this point. Therefore, it is important for
the team to document thoroughly the reasons for the rejection. The reasons should

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clearly indicate that to proceed with the certification process would not be productive
unless the applicant is willing to accept the team's corrective suggestions. Reasons for
rejection might include lack of agreement on appropriate courses of action or evidence
that the applicant misunderstands regulatory requirements and the certification process.
In the event of rejection, the application and documents submitted are returned to the
applicant with a letter of rejection.

2.10 TERMINATING THE FORMAL APPLICATION PHASE:

If the certification team accepts the application package, the Formal Application Phase
of the certification process is terminated, and the Document Compliance Phase begins.

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CHAPTER 3
Document Compliance Phase

3.1 GENERAL:
The document compliance phase is that part of the certification process where the
applicant's manuals and other documents are reviewed in depth to ensure compliance
with applicable regulations and conformity to safe operating practices and either
approved or rejected. The certification team usually conducts this phase in the DASS
office.
3.1.1 Approval or Acceptance of Documents: During the Document Compliance
Phase of the certification process, attached documents are approved or accepted.
After initial certification, revisions or amendments to these documents may also be
submitted for approval or acceptance. The team must determine which documents
are APPROVED and which are ACCEPTED.
3.1.2 Approval Documentation: When all requirements and standards have been met,
the operator should be notified that the documents have been approved. The
approving inspector indicates approval by stamping "Approved" on each page,
indicating the date, the approving DASS office, and the signature of the inspector.
3.1.3 Acceptance Documentation: Documents that are submitted for acceptance by an
operator or applicant are accepted with a letter of confirmation from the LACSI or
appropriate inspector.
3.1.4 Revisions or Amendments: When an approved or accepted document is revised
or amended only that portion affected by the proposed change needs to be
evaluated, provided there is no effect on other portions or other documents.
3.1.5 Unacceptable Documents: If any of the documents are unacceptable, they are
returned to the applicant. The team sends the applicant a letter of rejection stating
the reasons for rejection and recommendations for obtaining approval.

3.2 REVIEW OF APPLICATION’S SUBMISSIONS:

3.2.1 After the formal application and its attachments (ACM & SOC) have been
accepted, DASS inspectors will begin a thorough evaluation of the ACM, SOC
and any other required documents that are required by regulation to be submitted
to the DASS. The DASS will endeavour to complete these evaluations in
accordance with the applicant's schedule of events. However, if ACM and SOC are
incomplete or deficient, or if non-compliance with the regulations or safe
operating practices is detected, the ACM will be returned for corrective action. If
the ACM and SOC are satisfactory, they will be approved or accepted. Approvals
will be indicated by letter or by approval of ACM. Acceptance of information,
which does not require formal approval, will be indicated by letter or by the lack
of any DASS objections to the information.
3.2.2 The complexity of the information which must be addressed in the applicant's
ACM and other documents depends on the complexity of the airport operation.

3.3 THE ASSESSMENT & EVALUATION OF THE FORMAL APPLICATION:

The assessment & Evaluation of the formal application should include the
following:
3.3.1 A flight operations assessment if that was not carried out during the time of
dealing with the Expression of Interest. This assessment should also include all
aeronautical study pursuant to the Egyptian Civil Aviation Regulations and other
supplemental documents, if there is a deviation from a standards and practices or
safety requirements;
Note 1: When an aerodrome does not meet the requirement of a standards or
safety specified in the Egyptian Civil Aviation Regulations and other
supplemental documents, the ECAA may determine, after carrying out
aeronautical studies, only if and where permitted by the standards and practices,
the conditions and procedures that are necessary to ensure a level of safety
equivalent to that established by the relevant standard or safety requirements.
3.3.2 An assessment of the Aerodrome Certification Manual submitted by the applicant
to determine whether:

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 EAC 139-1 Ministry of Civil Aviation
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(a) The manual complies with the requirements of the regulations in ECAR Part 139,
EAC 139-2 ACM and the schedule of these regulations. All verifications that can
be completed or initiated in the office should be carried out, including the
aerodrome data to be published by the Aeronautical Information Service (AIS), and
the adequacy of the aerodrome operating procedures; and
(b) The management system, including the Safety Management System, indicates that
the applicant will be able to operate and maintain the aerodrome properly (see EAC
No. 139-5; Safety management System).
Note: If the DASS inspector's review reveals deficiencies in the applicant's submissions
and /or the ACM contents, the; LACSI should negotiate resolution of the
deficiencies. The team should be ready to offer suggestions on how to improve the
product but avoid "writing" the applicant's manual. The certification team should
remember that it is the applicant's responsibility to develop manuals and procedures
that ensure safe operating practices and compliance with the rules.
3.3.3 Review of Airport Information:
(a) The ACSI shall review the following items for the airport to be inspected:
- Aaerodrome Certification Manual.
- Current exemptions from ECAR 139 requirements.
- Previous inspection records.
- Airport file violation history for the previous 3 years.
- Relevant sections of the Aeronautical Information Publication (AIP).
- Obstruction Chart/Airport Approach Survey (if available).
- Accident/incident history.
- Airport compliance file (a verbal briefing is acceptable).
- Airport Layout Plan (ALP) file (if available).
- Instrument Approach Procedure (LAP) charts.
- Airport improvement programs file (a verbal briefing by the Airport Sector,
Engineering Sector and Air Traffic Services Sector is acceptable).
(b) The ACSI shall review programmed construction projects. Cheek the official
obstruction limitation surfaces and evaluate this information against current
approach plates, aerodrome certification manual, and the AIP.
(c) The ACSI shall ensure proper directives, charts, advisory circulars, ECAA Standing
Orders, International Civil Aviation Organization (ICAO) Annex's and other
appropriate information are available while conducting the inspection.
(d) The ACSI shall determine the status of follow-up actions in correcting all previous
listed deficiencies.
3.3.4 Site Visit: A site visit as detailed in Phase Four - Demonstration and Inspection
Phase: Assessment & Evaluation the aerodrome facilities, equipment and
procedures in accordance with Aerodrome Certification Manual (ACM);

3.4 COMPLETING THE DOCUMENT COMPLIANCE PHASE:

When required documents are approved or accepted, the Document Compliance Phase is
completed. The certification process continues in the Demonstration and Inspection
Phase. The Document Compliance Phase and the Demonstration and Inspection Phase
may overlap.

3.5 TERMINATING THE DOCUMENT COMPLIANCE PHASE:

Once all required documents are approved or accepted, the Document Compliance Phase
ends. The certification process continues in the Demonstration and Inspection Phase.
Although the Document Compliance Phase and the Demonstration and Inspection Phase
are dealt with as distinct, separate phases, the two may overlap or occasionally coincide.

3.6 ECAA Staff Requirement:

The ECAA staff requirement for carrying out the assessment of the formal application
for an aerodrome certificate may include Aerodrome Inspectors (AI), Airspace Policy
Specialists (APS), Rescue and Fire-Fighting Inspectors (RFFI) and Visual Aids
Specialists (VAS).

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CHAPTER 4
Demonstration and Inspection Phase

4.1 GENERAL:
In the Demonstration and Inspection Phase the ACSI team completes the assessment of
aerodrome & evaluation of the application by inspecting the facilities, equipment and
procedures at the applicant aerodrome and observes personnel in the performance of
their duties. Emphasis in this phase is on compliance with mandatory standard;
regulations and safe operating practices and in accordance with Aerodrome Certification
Manual (ACM);

4.2 OBSERVATIONS AND MONITORING OF EVENTS:

4.2.1 Through observation and other forms of on site evaluation during the
demonstration and inspection phase, members of the certificating team observe
and monitor many types of applicant activities. The manner in which the applicant
is to be evaluated while conducting different segments of this phase is outlined in
various sections of this EAC and Doc. No. 2002-1, Chapter 3: Guidance for
Conducting ECAR Part 139 Inspections, Section 3: Paragraphs of ECAR 139 -
Guidance.
4.2.2 A site visit should be undertaken for the purpose of assessing & evaluating the
aerodrome facilities, services and equipment to verify and ensure that they comply
with the specified standards and practices or safety requirements in accordance
with the certificate holder’s ACM contents; and conduct site inspection in
accordance with criteria outlined in paragraphs of ECAR 139-Guidance, ECAA
Form 2002-7, Appendix 6 (ECAA Doc. No. 2002-1). If any areas are
unacceptable, forward discrepancies or comments to the applicant and re-evaluate
as needed.

4.3 CERTIFICATION INSPECTIONS:

4.3.1 Certification inspections shall be conducted in accordance with the guidance and
criteria contained in Section 3; Paragraphs of ECAR 139 - Guidance of Chapter 3,
Airport Certification Program Handbook, Doc 2002-1. The general inspection
procedures addressed in this section outline the recommended method for
conducting a certification inspection. The basic phases of an inspection are as
follows:
 In Briefing.
 Administrative Inspection.
 Movement Area Inspection.
 ARFF Inspection.
 Fuelling Facilities Inspection.
 Night Inspection.
 Post Inspection Out-Briefing.
4.3.2 Site Visit: The site visit should include and but not limited to the following
Handbook Doc. No. 2002-1CHABTER 3 and ECAR Part 139 Sections.

4.4 THE ASSESSMENT OF THE DEMONSTRATION AND INSPECTION PHASE:

4.4.1 Regulatory Compliance: During the evaluation the team shall determine the
applicant's ability to comply with all applicable sections of the regulations.
4.4.2 Determination of Approval or Disapproval: Throughout the demonstration and
inspection phase the team ensures that all aspects of the applicant's required
demonstrations are observed and that a determination of approval or disapproval
for each is made.
4.4.3 Handling Deficiencies: If the applicant's activities or other items are deficient,
appropriate corrective action must be taken. If the deficiencies cannot be
corrected, the team should advise the applicant that it is impractical to continue
the certification process.
4.4.4 Unsatisfactory Demonstration: If a demonstration of compliance is
unsatisfactory, the certification team must discuss with the applicant how to
correct the problem. Reinsertion should be scheduled as necessary. The team may

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follow up with a letter indicating the nature of the failure and its corrective action.
Deficiencies must be corrected before the process can continue.
4.4.5 Satisfactory Demonstrations: If the applicant's demonstrations are satisfactory,
the certification team issues appropriate documentation.
4.4.6 Terminating the Demonstration and Inspection Phase: When all
demonstrations are satisfactorily completed, the Demonstration and Inspection
Phase is ended, and the applicant is ready for issuance of the certificate.

4.5 ECAA STAFF REQUIREMENT:

The ECAA staff requirement for carrying out the site visit for an aerodrome certificate
may include Aerodrome Inspectors (AI), Airspace Policy Specialists (APS), Rescue and
Fire-Fighting Inspectors (RFFI), Visual Aids Specialists (VAS) and Navigation
Specialists (NS).

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CHAPTER 5
Certification Phase

The certificate and approved ACM are issued to the applicant after all significant
unsatisfactory items have been corrected. This action completes the certification process.
The applicant shall not be certificated under any circumstance until the LACSI has
determined that the applicant is fully capable of fulfilling its responsibilities as charged
by the Egyptian Civil Aviation Law 28, 1981as amended and that the applicant will
comply with the Egyptian Civil Aviation Regulations (ECARs) in an appropriate
manner.

5.1 THE GRANT OR REFUSAL OF A CERTIFICATE:

5.1.1 Before granting an aerodrome certificate, ECAA must notify its decision to issue
or refuse to issue a certificate. The Egyptian Civil Aviation Regulations allow the
ECAA to endorse conditions, in the interest of safety, on an aerodrome certificate
being issued.
Note 1: Before granting an aerodrome certificate, the ECAA must be satisfied that:
(a) The applicant and his/her staff have the necessary competence and experience to
operate and maintain the airport properly;
(b) The Aerodrome Certification Manual prepared for the applicant's aerodrome and
submitted with the application contains all the relevant information;
(c) The airport facilities, services and equipment are in accordance with the standards
and practices or safety requirements specified by the ECAA;
(d) The airport operating procedures make satisfactory provision for the safety of
aircraft; and
(e) An acceptable Safety Management System (SMS) is in place at the airport
Note 2: The ECAA may refuse to grant an aerodrome certificate to an applicant. In such
cases, the ECAA must notify the applicant, in writing, of its reasons no later than 10
days after making that decision.
5.1.2 Based on the results of the assessment of the site visit, the DASS should notify the
applicant whether the site visit was successful or unsuccessful. If the site visit was
unsuccessful, the applicant should be advised of the additional steps that need to
be taken by the applicant prior to certification. For example, the Aaerodrome
Certification Manual may need to be amended to incorporate any changes to the
airport facilities and equipment that may be required in order to comply with the
standards and practices and safety requirements specified in the Egyptian Civil
Aviation Regulations.
5.1.3 If the site visit was successful, the aerodrome certificate, incorporating conditions
pursuant to the Egyptian Civil Aviation Regulations, as applicable, shall be
granted to the applicant after an identifying aerodrome certificate number has been
allocated.
Note 1: After successful completion of the processing of the application and
inspection of the airport, the ECAA, when granting the aerodrome certificate, will
endorse the conditions for the type of use of the airport and other details as shown
in Attachment 4, which contain a sample aerodrome certificate.
Note 2: When an airport does not meet the requirement of a standard and practices
or safety requirements specified in the Egyptian Civil Aviation Regulations and
ICAO Annex 14 Volume 1, Airport Design Operation and other supplemental
documents, the ECAA may determine, after carrying out aeronautical studies, only
if and where permitted by the standards and practices or safety requirements, the
conditions and procedures that are necessary to ensure a level of safety equivalent
to that established by the relevant standard and practices or safety requirements.
5.1.4 If after being advised of the additional steps that must be taken to rectify the
shortcomings referred to in paragraph 5.1.2, the aerodrome operator is still not able
to satisfy the requirements of the regulations. The ECAA may refuse to grant a
certificate. The refusal may be based on one or more of the following
determinations, for which details should be given:
(a) The inspection of airport facilities and equipment revealed that they do not make
satisfactory provision for the safety of aircraft operations;

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(b) The assessment of the airport operating procedures revealed that they do not make
satisfactory provision for the safety of aircraft operations:
(c) The assessment of the Aaerodrome Certification Manual revealed that it does not
contain some of the particulars set out in the Egyptian Civil Aviation Regulations
ECAR Part 139 and the associated schedule of the regulations;

5.2 ECAA STAFF REQUIREMENT:

The ECAA staff requirement for carrying out the activities described in paragraphs 5.1.2
to 5.1.4 may include:
(a) Appropriate ECAA management staff, i.e. the Manager or Director of the Standards
and safety, or the Director General of the ECAA; and
(b) Aerodrome Certification and Surveillance Inspectors (ACSI).
Note: ECAA may require the applicant to bear the costs of Aerodrome Certification.

5.3 NOTIFICATION IN AIP:

5.3.1 Promulgation in the AIP of the certified status and details of the airport: Upon
satisfactory completion of the certification process, information about the airport
should be provided to the Aeronautical Information Service Unit (AIS) for
publication.
5.3.2 Particulars of the aerodrome that is required for notification in AIP:
Particulars of the aerodrome that is required for notification in AIP, including the
following:
(a) As aerodrome general information:
(i) The name of the aerodrome; and
(ii) The State or Territory where the aerodrome is located; and
(iii) The geographic co-ordinates of the Aerodrome Reference Point; and
(iv) The elevation of the aerodrome above sea level; and
(v) Details of the aerodrome beacon; and
(vi) The name of the aerodrome operator and the address and telephone
numbers at which the aerodrome operator may be contacted at all times;
(b) As runway information:
(i) The magnetic bearing of the runway and the runway number; and
(ii) The length, width and slopes of the runway; and
(iii) The length of the clearway; and
(iv) The length of the stop way; and
(v) The length and width of the graded and overall runway strip; and
(vi) The pavement surface type and its strength rating; and
(vii) The gradient from the end of the runway strip or clearway to the critical
obstacle;
(viii) The supplementary take-off distances and associated gradients; and
(ix) The Aerodrome Obstacle Chart Type A, if applicable;
(c) As visual aid system information:
(i) The type of runway lighting and the stand-by power, if any, for that
lighting; and
(ii) The type of approach lighting; and
(iii) The visual approach slope indicator system, if applicable;
(d) As local information, any other matters that relate to the safety of aircraft using the
aerodrome.

5.4 TRANSFER AERODROME CERTIFICATE:

5.4.1 Transfer of an aerodrome certificate may be required in accordance with the
applicable Egyptian Civil Aviation Regulations when the ownership and the
operation of the airport are transferred from one operator to another. Establishment
of a standard procedure will insure that the aerodrome certificates are transferred
correctly and consistently using a common legal format.
5.4.2 The reasons for a transfer may include the sale or transfer of the responsibility to
operate the airport from a government department to a government-constituted
airport entity, such as an airport authority, or a result of privatisation or
corporatization. The ownership and the operational responsibility may also change
from one private entity to another.

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5.4.3 The Egyptian Civil Aviation Regulation specifies the requirement for the ECAA's
consent or approval for the transfer of an aerodrome certificate and for the powers
to transfer a certificate to be vested in the ECAA. Consent or approval to transfer
will be given by the ECAA only if it is satisfied that the proposed transferee will
be able to operate and maintain the airport properly and that no significant
variation will occur in the day-to-day operations of the airport. This implies that
the airport facilities, services and equipment should remain substantially unaltered;
key airport operational and maintenance personnel should remain in position or be
replaced with staff of equivalent qualifications, experience or skill level; the Safely
Management System should remain effective and, finally, the Aaerodrome
Certification Manual procedures should remain substantially unaltered or may
amended as necessary to be suitable for the transferee.
5.4.4 The ECAA may give its consent or approval to and issue an instrument of transfer
of an aerodrome certificate to a transferee when:
(a) The current holder of the aerodrome certificate notifies the ECAA, in writing, at
least 90 days before ceasing to operate the airport, that the current holder will cease
to operate the airport as of the date specified in the notice;
(b) The current holder of the aerodrome certificate notifies the ECAA, in writing, of the
name of the transferee;
(c) The transferee applies to the ECAA, in writing, within 90 days before the current
holder of the aerodrome certificate ceases to operate the airport for the aerodrome
certificate to be transferred to the transferee; and
(d) The requirements set out in ECAR are met in respect of the transferee.
5.4.5 Consent or approval to the proposed transfer may be refused if the ECAA is not
satisfied that the proposed transferee will be able to operate and maintain the
airport properly or if significant changes to the operational aspects of the airport
will result or will be made by the transferee (e.g. reduction in runway, taxiway or
apron facilities; changes in the conditions of the existing certificate unacceptable
to tile ECAA: inadequacy or inappropriateness of the new staffing arrangements or
significant revisions to the aerodrome certification manual).
5.4.6 If the ECAA decides to deny consent or approval, it should advise transferee, in
writing, within the period specified in the Egyptian Civil Aviation Regulation
stating the reasons for denial.
Note: If the ECAA does not consent to the transfer of an aerodrome certificate, it
shall notify the transferee, in writing, of its reasons no later than 7 days after
making that decision
5.4.7 ECAA STAFF REQUIREMENT:
The ECAA staff requirement for carrying out the transfer of an aerodrome certificate
may include:
(a) Appropriate ECAA management staff, e.g. the manager or director of the office
responsible for dealing with the subject of aerodrome certification; and
(b) Aerodrome Certification and Surveillance Inspectors (ACSI);

5.5 SURRENDER OF AN AERODROME CERTIFICATE:

5.5.1 Egyptian Civil Aviation regulations provide for the cancellation of an aerodrome
certificate if an aerodrome operator voluntarily gives notice in writing to the
ECAA.
5.5.2 Upon receipt of the notice, the ECAA should:
(a) Verify the credentials of the operator requesting cancellation as the certificate holder;
(b) Verify that the notification received from the aerodrome operator meets the
requirements of Egyptian Civil Aviation Regulations; and
(c) Check that the information provided by the aerodrome operator includes the
following:
(i) If the airport is to remain open, an appropriate NOTAM has been
promulgated to advise the change of status; and
(ii) If the airport is to be closed to all traffic, sufficient safety measures have
been taken by the aerodrome operator, such as the removal of wind socks
and markings, the provision of appropriate closed markings,
unserviceability markers and such other visual aids as necessary.

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5.5.3 An aerodrome certificate holder must give the ECAA not less than 30 days' written
notice of the date on which the certificate is to be surrendered in order that suitable
promulgation action can be taken.
5.5.4 The ECAA will cancel the certificate on the date specified in the notice.
5.5.5 If the application for cancellation of the certificate is found to be in order, a
competent official of the ECAA should issue a letter cancelling the certificate
effective from the date specified in the notice given by the certificate holder.
5.5.6 If the aerodrome is to remain open for use as an uncertified aerodrome, the ECAA
should ensure that the safety requirements at such aerodromes are met.
5.5.7 The Aeronautical Information Service should be advised to take appropriate action
regarding the uncertified status of the airport or the closure of the airport, for AIP
publication, as the case may be, in accordance with ECAR Part 173.

5.6. OBTAINING CERTIFICATE NUMBERS AND CERTIFICATE NUMBER

CONSTRUCTION:
The LACSI is responsible for ensuring that a certificate number is obtained from the
DASS office.
5.6.1 Obtaining Recertification Numbers and Final Certificate Numbers:
(a) The Directorate of Standards & Safety (DASS), Certificate Project Manager (CPM)
and Lead Aerodrome Certification and Surveillance Inspectors (LACSI) are
responsible for obtaining recertification numbers during certification of an applicant
seeking for an Aerodrome Certificate. Upon receipt of a Pre-application Statement
of Intent, Expression of interest (ECAA Form 2002-4-AOC), the head of DASS
and sector's administrator will determine which ACSI will be assigned responsibility
for the certification project and assignment of Certificate Project Manager (CPM).
The LACSI and or sectors staff specialist will then contact the XXX-2000 to obtain
certificate number from XXX-2000 Local Area Network (LAN) stating "the purpose
of the contact is to request a recertification number" and provide the following
information:
(i) Full official name of the Airport.
(ii) The location address of the proposed principal base of operations or
location where the business will be conducted.
(iii) Names of proposed management personnel.
(iv) Proposed type of certificate and applicable ECAR Part (139,171,172, 173,
and174, etc).
(v) Proposed startup date.
(vi) Identification of any current or previous certificate held by the applicant.
(vii) The requested Four Letters Identifier ICAO location indicators.
(b) ECAA, DASS will attempt to accommodate the airport request for the specific
requested four letters ICAO location indicators. However, ECAA will provide the
sector staff specialist with a recertification number. The alpha suffix of the
recertification number will always be the letter "P." The sector staff specialist will
complete section 3 of the Expression of interest and return or forward it to the
appropriate XXX-2000, DASS 2100.
(c) When LACSI is ready to prepare the certificate and approve the Aerodrome
Certification Manual for issuance to an aerodrome operator about to be certificated,
the responsible inspector will coordinate directly with DASS-2100 to obtain a final
certificate number. The responsible inspector shall state that "the purpose of the
contact is to obtain a final certificate number" and provide DASS-2100 with the
precertification number XXX -2000, DASS-2100 will finalize the alpha suffix and
provide the complete final certificate number to the responsible LACSI. The
responsible inspector must confirm that there has been no change in the type of
certificate or type of operation from the time the recertification number was issued
to the time the certificate is to be issued. The type certificate element code must be
consistent with the type certificate to be issued and the appropriate operating
regulations.
(d) Certificate Number Construction: This discussion provides background information
on the methods used to construct certificate numbers. Local Area Network (LAN) is
responsible for the management and control of all aerodrome operator certificate
numbers using a systematic scheme, which provides a standardized format, a

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multitude of certificate numbers, and a centralized assignment, storage, and retrieval
location.
5.6.2 Elements of A Certificate Number:
(a) The certificate number has four elements as follows:
(i) " ICAO Location Indicators” element.
(ii) "Type" (Land or Sea Aerodromes) " element.
(iii) "Numeric" element.
(iv) "Alpha Suffix" element.
(b) An example of an aerodrome operator certificate number using these four elements
would be HECA-LA-01-A (without dashes HECALA01A). This number, divided
into its four elements, is illustrated as follows:

HECA LA 01
ICAO Four Letters Identifier (Type) (Numeric)

(c) The certificate number elements are described as follow:

(i) Element 1: The “ICAO location indicators” element is a Four Letters
Identifier character designation, which makes possible unique
combinations for each type of certificate.
(ii) Element 2: The "type" certificate element code identifies the type of
certificate and/or the applicable operating regulations specified as
follows:

Air Operators - Type of Certificate Type - Certificat Code ECAR Part

Land Aerodrome Certificate LA 139
Sea Aerodrome Certificate SA XXX
Heliport Certificate (Helicopter ) HP XXX

(iii) Element 3: The "numeric" element provides up to 99 unique certificate

number combinations for each type of certificate (01 to 99).
(d) It should be noted from the preceding examples that the second element (type of
certificate code) is the key element identifying the activity of the certificate holder..
Each kind of certificate is readily identified by the type of certificate code. For
example:
 HECA-LA-01: Land Aerodrome Certificate.
 HXXX-SA-02: Sea Aerodrome Certificate.
 HXXX-HP-03: Heliport Certificate (Helicopter).
5.6.3 Recertification Number Construction:
The letter "P" is used as the alpha suffix element for the temporary designation of an
applicant who has stated intent to apply for a ECAA Aerodrome Certificate (for
example, HXXX-LA-02P). The complete four-element number with P as the last
element serves as the "Recertification Number." Upon successful completion of the
certification process, the unique certificate number combinations for each certificate.
The appropriate certificate number combinations element (01 through 99, excluding P)
as applicable.
5.6.4 Restrictions and Provisions for Certificate Number Construction:
In the assignment of certificate numbers: the complete certificate number (all eight
characters), as assigned to an organization, will never be reassigned to another airport.
5.6.5 Preparation of Certificate:
The aerodrome certificate, as appropriate, will be prepared in the DASS office for the
manager's signature. The newly certificated operator cannot conduct any operations
without the certificate in possession. The operator may elect to pick up the certificate
from the DASS office in person, or it may be mailed to an address the operator
specifies.

5.7 EXEMPTIONS:
5.7.1 Exemption to Standards:
(a) Any change to standards applicable to an airport design or construction project
necessary to accommodate a unique local condition on a specific project and
approved prior to construction of the modification. An exemption to standards

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EAC 139-1 Ministry of Civil Aviation
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should not be issued where projects were not constructed to current design
standards. These areas should be identified in the aerodrome certification manual.
(b) The ECAA may exempt, in writing, an aerodrome operator from complying with
specific provisions of these regulations. Before the ECAA decides to exempt the
aerodrome operator, the ECAA must take into account all safety-related aspects. An
exemption is subject to the aerodrome operator complying with the conditions and
procedures specified by the ECAA in the aerodrome certificate as being necessary
in the interest of safety. When an aerodrome does not meet the requirement of a
Standard and Recommended Practices (SARPs) in ECARs in the latest version and
the National Aviation 28/81 and practices as amended from time to time, the ECAA
may determine, after carrying out aeronautical studies, only if and where permitted
by the standards and practices, the conditions and procedures that are necessary to
ensure a level of safety equivalent to that established by the relevant standard or
practice.
5.7.2 Deviation:
Deviation from a standard or practice and the conditions and procedures shall be set out
in an endorsement on the aerodrome certificate.
5.7.3 Procedures-139.111:
(a) In accordance with Section 139.111 of the regulation, the certificate holder may
petition for an exemption from any requirement of ECAR 139. The ACSI must
determine that:
(i) Any exemptions issued to the airport are current and necessary.
(ii) All conditions of the current exemptions are being met.
(iii) Appropriate steps are being taken toward correcting deficiencies that
made the exemption necessary.
(b) Exemptions shall be time limited and normally not exceed 1 year. Exemptions that
require more than 1 year must be coordinated with the DASS and shall be monitored
during the annual Airport Certification Inspection. This keeps the exemption in the
review process which results in closer monitoring of aerodrome operator actions to
terminate the exemption.
(c) Exemptions for ARFF requirements will not be considered except under unusual
situations, and must be coordinated with the DASS.
(d) Current exemptions will be kept with the individual aerodrome certification file and
available for inspection.

5.8 PETITIONS FOR EXEMPTIONS

5.8.1 Processing the Petition:
a. Initial Review for Compliance: Petitions for exemption are to be reviewed by the
ECAA to ensure that the following items are included in the petition for exemption:
(i) An explanation of the nature and extent of the relief sought.
(ii) Information, views, or arguments to support the action sought.
(iii) The reason why granting the request would be in the public interest.
(iv) The reason why the exemption would not adversely affect safety or the
action to be taken by the petitioner to provide a level of safety equal to
that provided by the rule from which the exemption is sought.
b. Petition Does Not Meet Requirements: If the petition does not include the
information required, a letter of rejection is prepared for signature by the DASS.
This letter explains why the petition does not satisfy the requirements and is to be
sent to the petitioner within 30 days of the receipt of the petition.
c. Petition Does Meet the Requirements: If the petition meets the requirements the
ECAA prepares a letter acknowledging receipt of the petition within 30 days. This
letter is signed by the DASS.
d. Time Requirements: The petition must, unless good cause is shown. be submitted at
least 120 days before the proposed effective date of the exemption. This means that
normally the petitioner may not expect final action in less than 120 days from the
time of submittal to the ECAA. Petitioners in exemption action are not notified until
the grant or denial of the petition has been issued.
5.8.2 Procedures for Granting or Denying the Petition for an Exemption:
a. Decision to Grant: After completing the analysis of the petition, the ECAA may
conclude that the petitioner's arguments support a grant of exemption. In this case,

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the ECAA will draft a document granting the exemption for the signature by the
DASS.
b. Decision to Deny: After reviewing all of the issues involved, the ECAA may
determine that the petitioner has not shown reasonable support to granting the
exemption. A decision to deny the exemption is based on the determination that the
exemption would not be in the public interest, would adversely affect safety, or, if
applicable, would not provide a level of safety equal to the rule. Under such
circumstances, the ECAA will prepare a denial of the exemption document for
signature by the DASS. The denial document responds to the same questions cited
in the grant of exemption and shall include the ECAA 's rebuttal to the petitioner's
arguments.
c. Partial Grant of an Exemption: If the ECAA determines that part of the
petitioner's request meets the criteria for granting the petition, it may issue a partial
grant of exemption. The guidelines for both the grant of exemption and denial of
exemption documents should be followed. The document must fully discuss those
parts of the request that are being denied and those that are being granted.
d. Document Contents: The document granting the exemption should answer the
following questions:
(i) What was the petitioner's request?
(ii) What does the current rule require?
(iii) What arguments did the petitioner use to support the request?
(iv) If the ECAA does not agree with all of the arguments presented by the
petitioner to support the grant of exemption, these reasons shall be
discussed. All issues presented by the petitioner are to be addressed. The
document should discuss how granting the request will not adversely
affect safety and should explain how the action proposed by the petitioner
will provide a level of safety- equal to the rule. Any conditions, design
modifications, operating limitations, expiration date, etc. must be made
part of the granting clause.
The format for these documents is shown in Appendix 25 of Doc. No. 2002-1.
e. Co-ordination and Signature: The ECAA will co-ordinate the appropriate grant or
denial of the petition for exemption within the DASS. The document is then sent to
the DASS for signature. The ECAA will provide an exemption number, type this
number on the upper right-hand corner of the first page and mail the original denial
or grant document to the petitioner. The exemption number goes on this document
even if the document is a denial of the exemption.
5.8.3 Petition for Reconsideration:
a. Filing a Petition for Reconsideration: A petition for reconsideration is a petition
to reconsider a previous denial or grant of an exemption.
(i) A petition for reconsideration of a denial of an exemption is to be filed
with the ECAA within 30 days after a petitioner is notified of a denial of
exemption.
(ii) A party other than the initial petitioner may file a petition for
reconsideration of a grant of exemption. This petition for reconsideration
must be filed within 45 days after a grant of exemption is issued.
b. Processing a Petition for Reconsideration: The petition for reconsideration must
be based on additional information. The procedures for processing a petition for
reconsideration are the same as those for processing a denial or grant of petition for
exemption.
5.8.4 Request for an Extension of the Termination Date of an Exemption:
Upon receipt of a request from a petitioner to extend the termination date of an
exemption, the ECAA shall prepare a letter of agreement or denial for the signature of
the DASS. The following information is to be included: The ECAR 139 Section, Date of
incoming petition, "Grant of extension" statement, and Exemption number (after signed).
A copy of the extension or denial shall be sent to the ECAA prior to the original
exemption termination date. See Appendix 26 of Doc. No. 2002-1 for an example of the
proper format and the required language which is to be included in the letter granting or
denying the extension.

5.9 TYPES OF INSPECTIONS:

5.9.1 Initial Inspection:

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EAC 139-1 Ministry of Civil Aviation
Aerodrome Certification Procedures Egyptian Civil Aviation Authority
This is the first inspection conducted by an ACSI or initial inspection board prior to
issuance of an aerodrome certificate.
5.9.2 Annual Inspection:
This is an annual inspection conducted by a credentialed ACSI. Its purpose is to insure
that the certificate holder meets the requirements of ECAR 139 and the aerodrome
certification manual. A full record and report of the inspection must be made and
retained in the program files. This type of inspection is recommended to be conducted at
least once per year.
5.9.3 Regular inspections:
Conducted every four months, its purpose is to insure that the certificate holder meets
specific requirements of ECAR 139 and the aerodrome certification manual. The
contents of the regular inspections shall be at the discretion of ACSIs, but be limited to
the provisions of ECAR 139. A full record and report of the inspection must be made
and retained in the program files.
5.9.4 Surveillance Inspections:
These are announced or unannounced inspections conducted in addition to the annual
and regular inspections. These inspections may be conducted for any number of reasons;
a follow-up to an annual or regular inspection finding, to monitor airfield construction,
or test the airport’s continued compliance with the aerodrome certification manual and
ECAR 139 requirements. They are flexible in coverage and may encompass only a
portion of the certification requirements. A record must be made of the visit and sent to
DASS. These inspections are not intended to be all-inclusive, but may be.

5.10 CERTIFICATION REPORT:

When the new aerodrome operator is certificated, the LACSI is responsible for
assembling a certification report. This report must be signed by the LACSI and will
include the name and title of each team member who assisted in the certification project.
The report will be maintained in the permanent file, at the DASS Record Office, relating
to the new aerodrome operator during the business life of the aerodrome operator. This
report will be valuable in preparing surveillance plan, since it will have highlighted
possible weak areas, which can be emphasized during an inspection. The report shall
consist of the following sections:
a. The Expression of Interest.
b. The Formal Application letter.
c. The ECAR Part 139 Compliance Statement.
d. A copy of the Approved /Accept Aaerodrome Certification Manual.
e. format for an Exemption Documents, Appendix 25 of Doc. No. 2002-1.
f. Aerodrome Certification Manual Transmittal Letter, Appendix 22 of Doc. No.
2002-1.
g. Certification Action Letter, Appendix 19 of Doc. No. 2002-1.
h. A copy of the Aerodrome Certificate issued, Appendix 4 of Doc. No. 2002-1.
i. Correspondence: Any correspondence that relates to the ECAR 139 program.
j. Inspection Records: ECAR Form 2002-7 (Appendix 6 of Doc. No. 2002-1).
k. Enforcement Material: Keep a copy of all enforcement packages until final
disposition of the issue.
l. Suspense Files/System: A system for monitoring corrective action dates must be
maintained by the DASS
m. A summary of major difficulties experienced during the certification process and/or
any recommendations that may enhance the process must be noted by phase and
specialty. This summary will be entered into the airport Program Tracking and
Reporting in chronological order and will be maintained in the archival records. For
standardisation, the following format for summaries of major difficulties and/or
recommendations will be arranged as follows:
(i) Reapplication Phase (Operations, Maintenance, ARFF). Include summaries of
difficulties or recommendations by specialty.
(ii) Formal Application Phase (Operations, Maintenance, ARFF). Include summaries of
difficulties or recommendations by specialty.
(iii) Document Compliance Phase (Operations, Maintenance, ARFF). Include
summaries of difficulties or recommendations by specialty.
(iv) Demonstration and Inspection Phase (Operations, Maintenance, ARFF). Include
summaries of difficulties or recommendations by specialty.

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5.10.1 Certification Report Retention:.
(a) The DASS office shall retain the original of the certification report as long as the
certificate holder remains active.
(b) A copy of the certification report for a ECAR Part 139 shall be forwarded to the
Engineering and Projects Sector office for review and action, if appropriate. The
review process shall include an analysis of the major difficulties experienced during
the certification process.

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EAC 139-1 Ministry of Civil Aviation
Aerodrome Certification Procedures Egyptian Civil Aviation Authority

SECTION 2

ECAR 139 PROCEDURES

1. PREREQUISITES AND COORDINATION REQUIREMENTS:

1.1 Prerequisites:
This task requires knowledge of the regulatory requirements of ECAR part 139, as
applicable and Egyptian Civil Aviation Authority (ECAA), Policies and Procedures
Manual (PPM). Additionally, the person accomplishing this task must be qualified as an
Aviation Safety Inspector (ASI) (operations), Aerodrome Certification Surveillance
Inspector (ACSI)

2. REFERENCES, FORMS, AND JOB AIDS:

2.1 References:
 ECAR Parts 139.
 Airport Certification Program Handbook, ECAA Doc. No. 2002-1.
 EAC 139-1, Aerodrome Certification Procedures and EAC 139-2, Aerodrome
Certification Manual (ACM).
 EAC 139 -3, Airport Emergency Plan (AEP).
 Policy and Procedures Manual (PPM), Doc. No. 2000-3000.
2.2 Forms:
Appendixs of Doc. No. 2002-1, as follow:

Appendix 1 Military Exemptions (Reserved)

Appendix 2. Sample Ecological Study Correspondence
Appendix 3. Aerodrome Certification Application
Appendix 4 (a) Aerodrome Certificate
Appendix 5 Inspection Confirmation Letter
Appendix 6 Airport Certification/Safety Inspection Checklist
Appendix 7 ARFF Training Checklist
Appendix 8 Fuel Storage Area Checklist
Appendix 9 Mobile Fueler Checklist
(a) Letter of Correction
Appendix 10 (b) Letter of Correction - Long Format
Appendix 11 Letter of Investigation
Appendix 12 Investigation close-out Letter
Appendix 13 Warning Letter
Appendix 14 Discrepancy close-out Letter
Appendix 15 Inspection close-out Letter
Appendix 16 Airport Certification Activity Report
Appendix 17 Tower Chief Interview Checklist
Appendix 18 Enforcement Investigative Report.
Appendix 19 Certification Action Letter.
Appendix 20 Non-commercial Certificate Letter.
Appendix 21 Grants of Exemption.
Appendix 22 Aerodrome Certification Manual Transmittal Letters.
Appendix 23 Letter of Authorisation.
Appendix 24 Test for Evaluating Foam Proportioning Equipment on ARFF Vehicles
Appendix 25 Format for an Exemption Document.
Appendix 26 Format for Extension of Exemption.
Appendix 27 Shortages of Trained ARFF Personnel.
Appendix 28 Guidelines for Operating in the Runway Strip.
2.3 Job Aids:
 Sample figures, Appendix 6, Check List

3. THE CERTIFICATION PHASES:

3.1 Reapplication Phase (The Expression of Interest):
Upon receipt of a pre-application, the Expression of Interest, from an applicant, schedule
a pre-application meeting and prepare a certification package for the applicant.

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(1) During the reapplication meeting, advise the applicant of the elements of formal
application. Advise the applicant to submit the documents required for formal
application as the requirements of ECAR in advance as possible.
(2) Obtain a recertification Number from DASS.
(3) Open DASS file for certification project continued inspection and surveillance
activities applicable to certification activities.
3.2 Formal Application Phase:
Ensure that the letter and attachments contain at least the documents listed below. If
the formal application package is acceptable, continue the process. If the package is
not acceptable, return the materials to the applicant with the discrepancies noted.
(1) Formal application letter.
(2) Initial SOC and ACM (even in draft form)
(3) Exemptions and/or Technical Studies.
(4) Considerations of Flight Operations Assessment carried out by FOCA.
(5) A management qualification (personnel) resumes.
(6) Facility and equipment descriptions.
(7) Airport Emergency Plan evaluation
(8) Quality System, including Quality Assurances Program.
(9) Curricula or personnel training programs.
(10) Record keeping system.
(11) Training agreements.
(12) Schedule of Events.
3.3 Document Compliance Phase ( in the office ):
Review and evaluate the documents listed below. If the documents are acceptable,
continue the certification process. If not, return the documents to the applicant with
discrepancies noted.
(1) Final SOC and final evaluation of ACM.
(2) Exemptions and/or Technical Studies.
(3) Considerations of Flight Operations Assessment carried out by FOCA.
(4) A management qualification (personnel) resumes.
(5) Facility and equipment descriptions.
(6) Airport Emergency Plan evaluation.
(7) Quality System, including Quality Assurances Program.
(8) Curricula or personnel training programs.
(9) Recordkeeping system.
(10) Training agreements.
Note: Document Compliance Phase and Demonstration and Inspection Phase can be
overlapped
3.4 Demonstration and Inspection Phase:
Conduct inspections of the facilities, equipment, procedures and areas listed below in
accordance with the criteria outlined in Section 1, Phase Four, paragraph 3.2) (site
visit); and Chapter 3 Guidance for conducting ECAR Part 139 Inspections, Section 3,
paragraph of ECAR 139- Guidance, in accordance with appendix 6 of Doc. No. 2002-1,
Airport Certification Program Handbook. If any areas are unacceptable, forward
comments to the applicant and reevaluate as needed.
(1) On-site verification of airport data;
 Reference Code, Airport Data and Airport Condition Reporting
 Physical Characteristics: Runways, Taxiways, Aprons and Paved Areas.
 Obstacle Restriction and Removal.
 Traffic and Wind Direction Indicators.
 Marking, Lighting, Signs and Markers.
 Visual Aids for Denoting Obstacles, Restricted Use Areas.
 Equipment and Installations.
 Ground Vehicles.
 Airport Emergency Plan.
 Aircraft Rescue and Fire Fighting: Category Determination, Equipment and
Agents, Operational Requirements.
 Handling and Storage of Hazardous Substances and Materials.
 Self-Inspection Program.
 Protection of Navaids, and Public Protection.
 Wildlife Hazard Management.

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EAC 139-1 Ministry of Civil Aviation
Aerodrome Certification Procedures Egyptian Civil Aviation Authority
(2) Airport facilities equipment and procedures.
(3) Exemptions and/or Technical Studies.
(4) Personnel, Training programs, Record keeping systems ( initial and recurrent).
3.5 Certification Phase:
When the previous phases of the certification Program have been satisfactorily
accomplished, complete the final certification actions noted below and outlined in
Chapter 4 Reports, Correspondence and Records of Doc. No. 2002-1, Airport
Certification Program Handbook. (If any area in any phase is deficient, discontinue the
certification process and advise the applicant, in writing, of the deficiencies. When the
applicant has taken appropriate corrective action, the process may be continued).
(1) Aerodrome Certification Manual.
(2) Correspondence. Any correspondence that relates to the ECAR 139 program.
(3) Inspection Records. ECAR Form 2002-7 (Appendix 6).
(4) Enforcement Material. Keep a copy of all enforcement packages until final
disposition of the issue.
(5) Suspense Files/System. A system for monitoring corrective action dates must be
maintained by the DASS Safety Dep.
(6) Obtain a final certification number from DASS.
(7) Issue an aerodrome certificate and endorsement conditions.
(8) Individual airport files should be kept at least 3 years; they then should be
transferred to a past correspondence file and retained until they are transferred to the
DASS archives.
3.6 Surveillance:
Conduct ongoing surveillance, as appropriate, in accordance with the guidance in
Chapter 4 Reports, Correspondence and Records of Doc. No. 2002-1, Airport
Certification Program Handbook, section 403.

4. TASK OUTCOMES:
Completion of this task results in one of the following:
a. Issuance of a Aerodrome Certificate.
b. Denial of an Aerodrome certificate.
c. Renewal of a an Aerodrome certificate.
d. An indication of a satisfactory or unsatisfactory inspection.

5. OTHER ACTIVITIES:
a. Surveillance of Airport facilities equipment, and procedures.
b. Possible amendment to Aerodrome Certificate or Aerodrome Certification Manual.
c. Procedures for amending aerodrome certificate is in accordance to ECAR 139.115:
(a) ECAA may issue an amendment to the aerodrome operator according to
either cases:
(1) Upon application by the certificate holder in case of a change in the use or
operation of the aerodrome; using form ECAA Form 2002-4
(2) On the ECAA own initiative if it determines that safety in air transportation
or air commerce and the public interest require the amendment.
(b) An applicant for an amendment to its aerodrome certification shall file its
application with the ECAA at least 90 days before the proposed effective date
of the amendment, unless a shorter filing period is allowed by the ECAA.
(c) At any time within 30 days after receiving a notice of refusal to approve the
application for amendment, the certificate holder may petition the ECAA to
reconsider the refusal to amend.
(d) In the case of amendments initiated by the ECAA, the ECAA notifies the
certificate holder of the proposed amendment, in writing, fixing a reasonable
period (but not less than 7 days) within which the certificate holder may
submit written information, views, and arguments on the amendment.
(e) After taking the decision of amending the certificate, the ECAA notifies the
certificate holder for amending the aerodrome certification manual, which is
necessary, in order to maintain the accuracy of the information in the manual
in accordance to ECAR 139-213. Amendments of the manual shall be
accepted from the ECAA before their application.
(f) The amendment to certificate becomes effective not less than 30 days after
the certificate holder receives notice of it.

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Certificate Issue Check List

The Aerodrome Inspector must complete this checklist to ensure that each step of the
aerodrome certification procedure is completed during issue of the aerodrome certification.

Tick each box to indicate the satisfactory completion of the task. Note the date against each
box. Sign and date this form and file it on the aerodrome file when the process is complete.

1. Aerodrome file raised....... ( File number: _________ )

2. Application checked for completeness.
3. 2 copies of Aerodrome Manual provided by the applicant.
4. Operational safety considerations discussed with LACSI.
5. Applicant advised of any operational restrictions.
6. Quote prepared and sent to applicant.
7. Fee received from applicant and receipt issued.
8. Manual assessed.
9. Applicant assessed as able to operate the aerodrome.
10. Facilities assessed as acceptable by AI.
11 Facilities assessed as acceptable by LACSI.
12. Applicant advised of any deficiencies.
13. Quote reviewed and outstanding fees received (or refund paid).
14. Licence granted/refused.
15. Applicant advised of grant/refusal to grant and conditions.
16. Licence issued.
17. Manual endorsed and returned.
18. Internal ECAA notification completed.
19. AIS notification completed.
20. Notify reporting officers to ATS unit & AIP for airport registration

Signed: .............................................................................. Date: ...../.... /......

Name: .............................................................................. (LACSI)

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