Chapter Rules of the Beta Theta

Chapter The Tennessee State

Organization of The Delta Kappa
Gamma Society
International

Article I: Name The name of this chapter shall be Beta Theta Chapter of
theThe Tennessee State Organization of The Delta Kappa Gamma
Society International. It shall represent the counties of Warren and
DeKalb, and the Bone Cave region of Van Buren.

Article II: Purposes The purposes of Beta Theta shall be the seven
purposes of Delta Kappa Gamma Society International.

Article III:
Membership
Section A: Members 1. Active members are those who are
employed in educational work at the time of their election, live in the
chapter territory or, in special cases, in an adjacent territory, and
have had three or more years of experience as professional
educators. The membership of the Tennessee State Organization of
the Delta Kappa Gamma Society International shall be composed of
active, reserve, honorary and collegiate members of chapters in the
state. They shall participate in the activities of the Society.

2. Reserve members are only those who are unable to participate

fully in activities of the Society because of physical disability and/or
geographical location.

3. Honorary members are women who are not eligible for

active membership, but who have rendered notable service
to education.

Section B: New Members 1. New members may be proposed for

election to Beta Theta Chapter by any active member by submitting
a fully completed application form to the Membership Chairperson.
The active members shall be women who are or have been
employed as a professional educator at the time of her election.
Each year the Membership Committee determines at which regular
meeting the elections will be held. Invitations to the candidates will
be sent by the President or her designee.
2. The Membership Committee is responsible for the orientation of
prospective members and may choose the time and method to
accomplish this task. The Membership Committee shall also be
responsible for determining the date of the induction ceremony and
its implementation. An individual becomes a member of the Society
when she pays her dues.

Section C: Termination of Membership 1. Non-payment of dues. All

dues shall be paid by June 30th . Failure to meet the dues deadline
shall result in termination of membership. The membership year is
July 1- June 30. The chapter minutes must include the names of
members terminated , including the reason and date of termination.

2. Resignation. Resignations shall be submitted in writing to the

chapter president and be voted upon by the chapter.

3. Death. The Membership Chairman will include information

in the Necrology Report. The Treasurer indicates the death on
Form 18-A.

Section D: Reinstatement Former active members may be returned

to active membership if approved by the chapter membership with no
reinstatement fee.
 Section E. Collegiate members shall be undergraduate or graduate
students who meet the following criteria.

a. Undergraduate student collegiate member shall

(1)Be academically and professionally in the field of
education;and
(2)Be enrolled within the last two years of their
undergraduate education degree.

B. Graduate student collegiate members shall have graduate

standing in an institution offering an education degree and have the intent
to continue academically and professionally in the field of education.

Article IV:
Finances
Section A: Dues Annual dues shall be required of active and reserve
members at all levels of the society. State and international dues are
established at conventions of the respective groups. Chapter dues
shall be : Active members- ;Reserve members- . Dues shall be paid
on or before June 30 to chapter treasurer.

Section B: Finance Control 1. The Executive Committee shall submit

annually a proposed budget to be presented by the Treasurer for
adoption by a majority of chapter members present. 2. The Finance
Committee shall submit an audit report done at the end of the
biennium to the incoming Chapter Executive Board at their first
meeting. 3. Funds for attendance to the annual Xi State Convention
shall be partially provided by the chapter. The amount shall be
approved by the members in the chapter budget adoption. The
Chapter Treasurer shall be responsible
for awarding funds to those members, especially the Chapter
 President, who attend the convention.
Section 3: Annual dues and international scholarship fees ($1.00
per active and reserve members)shall be paid no later that June
30 of each year. On July 1, members shall be dropped for
nonpayment of dues and fees. The chapter retains induction fee
of $7.50.
Section 4. For membership or reinstatement commencing
between July 1 and December 31, the member shall pay
induction fee(new member only), dues and fees and scholarship
fee for the current year. For members commencing on or after
January 1, the member shall pay one-half the international
membership dues. Chapter and state organization dues may be
pro-rated as the chapter/state organization determines.
Section 5. Immediately thereafter, the state organization and and
the international portion of the dues and fees shall be sent to the
respective organization treasurer. For international dues not paid
by September 1, the member shall be dropped as of October 1.

Article V:
Organization

Section A: Officers The chapter officers shall be a President, a First

Vice-President, a Second Vice-President, a Recording Secretary,
and a Corresponding Secretary, (all elected); and a Treasurer
(selected by the Chapter Executive Board). The chapter officers shall
be elected in even-numbered years by a majority vote of chapter
members present.

Section B: Nominations 1. Nominations for chapter officers and the

Nominating Committee shall be made in even numbered years by a
Nominating Committee of three, elected by a majority of members
present at a chapter meeting. One member of the Nominating
Committee shall be retained for the Nominating Committee of the
 next biennium. 2. The chapter Nominating Committee shall submit
the name of one nominee for each elective position. Consent of each
nominee must be obtained. The slate, with candidate qualifications,
should be presented to the chapter members. Nominations may be
made from the floor with the consent of the nominee. 3. If there is
only one nominee for an office, election shall be by voice vote and a
majority of the votes cast, elects. If there are two or more nominees
for an office, elections shall be by ballot and a majority of votes cast,
elects. The Nominating Committee shall prepare the ballot and
conduct the election.

Section C: Duties 1.
The President shall:
(a) Act as presiding officer at regular and called meetings and direct the
activities of the chapter. (b) Act as chairman of the executive
board.
(c) Serve as member ex-officio, without voter, on all committees
except the Nominations Committee. (d) Represent her chapter at
all district, state, regional, and international meetings. In the event
that the president is unable, the chapter shall be represented by
the first vice-president. (e) Take action with the advice and
approval of the Executive Board on matters that cannot be
deferred until the next chapter meeting.

2. The First Vice-President

shall:
(a) Serve as presiding officer in the absence of the president. (b)
Succeed to the office of President and serve until the next regular
election in the event of the resignation or death of the President.
(c) Serve as chairman of the Educational Committee and perform
other duties as designation by the President.

3. The Second Vice-President

shall:
(a) Serve as presiding officer in the absence of the President and
the first Vice-President. (b) Succeed to the office of President and
serve until the next regular election in the event of the resignation
or death of the President or first Vice-President. (b) Prepare the
chapter’s yearbook.

4. The Recording Secretary

shall:
(a) Record the minutes of all meetings of the chapter and
executive board. (b) Attend to any other duties as designated
by the President.

5. The Corresponding Secretary

shall:
(a) Carry on such correspondences and duties as may be
delegated by the President. (b) Submit news articles to the local
newspaper.

6. The Treasurer
shall:
(a) Receive and pay out money belonging to the
chapter
(b) Maintain a record of receipts, bills, cancelled checks, and bank
statements. (c) Submit the records annually for audit. (d) Maintain a
permanent file of terminations of memberships for non- payment of
dues and fees, resignations, or death. (e) Assume any duties as
may be assigned by the president. (f) Maintain an accurate and
current membership roster. 7. The Parliamentarian shall:
(a) Act as adviser to the officers and members of the chapter
in meetings pertaining to interpretations of the Constitution and
other governing documents. (b) Assume any duties as may be
 assigned by the President.

Section D: Vacancies When a vacancy Occurs in the office of

President, the First Vice-President shall become President. When
a vacancy occurs in other elective or appointive positions, the
Chapter President shall name the successor.

Article VI: Chapter Executive

Board

Section A: Members The members of the Chapter Executive Board

shall be elected officers of the chapter, the immediate past president,
and such other voting members as determined by the chapter. The
treasurer and the parliamentarian shall be ex-officio members,
without vote.

Section B: Duties The Chapter Executive Board shall: 1. Act in

matters requiring immediate action and decisions. 2. Recommend
policies and procedures for consideration by members. 3. Establish
rules for budget development and approval for the supervision of
chapter finances. 4. Select the treasurer for the biennium.

Section C: Meetings Meetings of the Chapter Executive Board

shall be held at least twice
annually. The board may meet at other times upon the call
of the president.
Section D: The chapter treasurer shall have
treasurer-in-Training. The Treasurer-in-Training will have a
one year term.
Section E: Chapter meetings may be face-to-face, through
electronic communications, or a combination of the two as
long as members may hear and actively participate in the
meeting. Matters needing immediate action may be voted
 upon by mail or electronically. A majority vote of chapter
members is required for this action.Ratification of mail
voting must be made at the next face-to-face meeting. No
proxy voting is allowed.

Article VII:
Committees

Section A: Standing
Committees 1. Society
Business
(a) Finance
Committee
1. Prepare the chapter budget and present it for
review, modification, and adoption by the chapter
executive board and/or chapter membership. 2. An
audit will be required at the discretion of the chapter
Preside
nt

(b)Membership
Committee
1. Encourage members to seek suitable prospective
members. 2. Accept recommendations of members
presented on Form 11, and refer for chapter vote only the
names of those thoroughly qualified for membership. 3.
Present the names and qualifications of the candidates to
the chapter 4. Conduct the balloting by majority vote. 5.
Present the names of elected new members to
the
president so she can send an invitation from the
chapter to join.
 (c) Nominations
Committee

(d) International
Committee Reports

Reports requested from

state organization and
chapters shall be
submitted in the format
specified by Society
Headquarters.
1. Solicit from the members suggestions for officers. 2. Ascertain if
the nominated person will serve if elected. 3. Present to
the chapter the committee’s recommendations of one
candidate (or more, if necessary) for each elective office
and conduct the election.
4. Arrange for installation of officers at a meeting after the
election. 2. Program of Work
(a) Program
Committee
1. Composed of the First Vice-President as chairman. 2.
Plan the year’s programs for the chapter meetings using
the international theme and the society’s 7 purposes,
adjusting the focus to meet local needs and interests. 3.
Encourage growth of members by having as many
different members as possible to take part in programs.
4. Coordinate the program of work with the Personal
Growth and Services Committee, the Professional
Affairs Committee, the Research Committee, the
Legislative Committee, and the Music Committee. (b)
Personal Growth and Services
 1. Develop and implement a program designed to
enrich the
personal lives of members. 2. Recognize the needs of
members and to recommend programs to aid in
individual growth. 3. Promote personal growth by
encouraging attendance at Xi State Conventions,
Southeast Regional Conventions and International
Conventions. (c) Research
1. Conduct research on topics requested by the
chapter
and state and will publicize studies of the Society and other
research pertinent to education and to women. (d)
Legislation
1. Study and recommend action in the field of
legislation to
improve education and the status of women educators. 2.
Motivate members to attend the State Legislative
Committee presentations. (e)
Music
1. Provide music enrichment for meetings as requested. 2.
Encourage the singing of the Delta Kappa Gamma
song at
chapter
meetings
3. Educational
Services
(a) Communications
Committee
1. Publicize information about Beta Theta Chapter, The
Tennessee State Organization of The Delta Kappa Gamma
 Society International, and the Society, its aims and purposes, its
program of work, and noteworthy achievements of its members.
2. Arrange newspaper coverage for special events. 3. Send news
of Beta Theta to Xi State News and DKG News. 4. Set up a Beta
Theta website to provide information about the chapter and its
events which meets the standards and requirements set by the
Delta Kappa Gamma Society International for Electronic
Communications. (b) Scholarship Committee
1. Encourage Beta Theta members to apply for Xi State and
Inter- national scholarships. 2. Publicize and coordinate
application process for Beta Theta High School Essay Contest.
3. Coordinate judging and awarding of prizes for High School
Essay Contest. (c) World Fellowship Committee
1. Inform members of the World Fellowship Fund
program. 2. Encourage members to help fund this
program.

4. Special
Committees
(a) Historian
Committee
Maintain an historical record of Beta Theta
Chapter.

(b) Sunshine
Committee
Arrange for appropriate gift to be sent in the event of
illness or death of a member, or death of an immediate
family member of any member.

Article VIII. Parliamentary

Authority
 Robert’s ​Rules of Order, Newly Revised ​will be the parliamentary
authority.
Article IX. Amendments to Beta Theta
Rules
The Beta Theta rules may be amended at any regular meeting of Beta
Theta by a majority vote provided that the amendment has been submitted
in writing at the previous regular meeting. Article X. Chapter Customs,
Traditions, Current Policies, and Procedures
Section A: Regular Meetings The regular meetings will be in
October, December, January, March, and May.

Section B: Joint Meetings Beta Theta will meet jointly with Alpha
Delta Chapter for the December Meeting. Initiation of new
members will be held at this meeting. Alpha will host in even
numbered years. Beta Theta will host in odd numbered years.

Section C: Silent Auction A silent auction will be

held during the March meeting.

Beta Theta Chapter rules shall be amended

automatically by the Chapter Rules committee to
comply with the Constitution, International
Standing Rules, and the Tennessee State
Organization Bylaws and Standing Rules. Notice
of automatic updates shall be published on the
Chapter’s website and on the Fall newsletter.