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Department Information: Student Data Request

This document is a student data request form for a university department. It requests specific student data including names, IDs, majors, GPAs, and other academic information. The department must provide their contact details and describe how the requested data will be used for official university business only. The form allows the department to select criteria like student levels, statuses, academic programs, terms, and locations to filter the requested student population. The signature of the department head is required to confirm that the data will only be used for stated purposes and not released without permission.

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MD Masum
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147 views3 pages

Department Information: Student Data Request

This document is a student data request form for a university department. It requests specific student data including names, IDs, majors, GPAs, and other academic information. The department must provide their contact details and describe how the requested data will be used for official university business only. The form allows the department to select criteria like student levels, statuses, academic programs, terms, and locations to filter the requested student population. The signature of the department head is required to confirm that the data will only be used for stated purposes and not released without permission.

Uploaded by

MD Masum
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Student Data Request

Return completed form to Enrollment Services SIMS/R Operations via fax (594-0873) or inter-campus
mail (MC 8075). Data output is picked up in Education and Business building, room 120.

DEPARTMENT INFORMATION

Name of Contact: Department:

Email: Phone:

DATA INFORMATION
1. DESCRIPTION OF TARGET STUDENT POPULATION

2. PURPOSE
Describe how the data will be used (must be for official university business only):

3. REPEAT REQUEST
Have you requested this data in the past? If yes, please state the following information:
Previous Job Name: Previous Request ID:

4. DATA OUTPUT
Data File Type (check one only): Excel Text (ASCII)

Data fields to Include (check all that apply):


Student Name (Last Name, First Name) Total GPA
Student RedID Total Units Earned
Student Level (codes for first-time freshmen, Enrollment Status (codes identifying
freshmen, juniors, baccalaureates) seniors, students as continuing, returning,
post sophomores, returning transfers, transfers, first-
Address (street, street supplemental, time, or transitory)
city, state, zip code, country) Academic Status (codes for
Telephone Number probation or disqualification)
SIMS Primary Major Code EOP Code
Pre-Major Status Other Fields
SIMS Minor Code (please list):
Degree Objective (codes for bachelor's,
master's, joint doctorate, other, or no
degree)

Sort Order:

Date to Release Data:

(Please allow two weeks from the date you submit this request)

Student Date Request Form: Revised 10/13 Page 1 of 3


5. STUDENT INFORMATION (tell us about the student population you are requesting)

Term Periods:
From: (Semester and Year) To: (Semester and Year)

Students' Campus Location (check one only):


Main Campus Imperial Valley Campus
Both Main Campus and Imperial Valley Campuses

Student Level (check one only):


All Levels
Selected Levels (check all that apply):
First-time Freshman (with no units earned) Junior
Freshman (with units earned) Senior
Sophomore Graduate Student (Post Baccalaureate)

Student Status (check all that apply):

Admitted Student:
Admission Category (check all that apply):
First-Time New Transfer Transitory
Returning Returning Transfer
Continuing Student
Enrolled Student
Student Eligible to Enroll
Graduating or Graduated
Students with a specific number of units: specify units

GPA Requirements (check all that apply):


Minimum GPA: Maximum GPA:

Academic Program (check one only):


All Majors
Major Status (check one only):
Pre-majors Only Majors Only (exclude pre-majors) Majors and Pre-majors

Specific SIMS Major Code(s):


Major Status (check one only):
Pre-majors Only Majors Only (exclude pre-majors) Majors and Pre-majors

Specific SIMS Minor Code(s):

Specific SIMS Major and Minor Code(s):


Pre-majors Only Majors Only (exclude pre-majors) Majors and Pre-majors
Student Date Request Form: Revised 10/13 Page 2 of 3
Other Specific Criteria or Instructions:

Message Content
If you are requesting mailing address data, submit an electronic copy of the correspondence.

STUDENT EMAIL POLICY


Enrollment Services does not release student email addresses per university policy: www.sdsu.edu/emailpolicy

CONTACT

Please contact SIMS/R Operations for questions regarding student data requests: operations@mail.sdsu.edu

SIGNATURE OF DEPARTMENT HEAD


The requested information will not be used for any purpose other than stated nor will it be released to non-
university personnel without written permission from Enrollment Services.

Signature of Department Head Printed Name of Department Head

Title Department

ENROLLMENT SERVICES USE

Date Received from Requestor Tracking Number Job Name

APPROVED/DENIED (circle one)


Date Assigned To

Date Job Completed

OUTPUT RECEIVED BY

Printed Name Signature

Date

Student Date Request Form: Revised 10/13 Page 3 of 3

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