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Proposal for Farm Consulting and Management Service
Submitted to
________Agro Farm Pvt. Ltd.
Madhuban Municipality, Bardiya
Submitted by
Kisan Agro Concern
New Baneshor-10, Kathmandu
Version 1.0
December, 2019
Farm Consulting and Project Management Service 1
SUBMISSION OF PROJECT PROPOSAL
December 27, 2019
To {New Baneshwor,Kathmandu}
______ Farm Pvt. Ltd.
Madhuban Municipality, Bardiya
Dear Sir/Madam,
We, the undersigned, offer to provide the consulting and project management service
implementation services for Pvt. Ltd. in accordance with your request. We hereby submit our
proposal which includes full technical specifications of the infrastructures, costing estimation,
project timeline, activity checklists along with financial analysis of the enterprises. We undertake,
if our Proposal is accepted and the Contract is signed, to initiate the Services related to the
assignment no later than the date indicated in terms and conditions of this document.
Yours sincerely,
____________________________
Rajendra Devkota
Kisan Agro Concern Pvt. Ltd.
Kathmandu- 10 , New Baneshwor,Kathmandu, Nepal
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Table of Contents
CONSULTANT’S ORGANIZATION AND EXPERIENCE.........................................................4
Our VISION.............................................................................................................................4
Our MISSION..........................................................................................................................4
Our CORE VALUES...............................................................................................................4
INTRODUCTION........................................................................................................................... 5
Background of the Project Area...............................................................................................5
SCOPE AND OBJECTIVES...........................................................................................................6
Main Objective.........................................................................................................................6
Scope of the work.................................................................................................................... 6
Project Description...........................................................................................................................7
Land area and it’s utilization....................................................................................................7
Project Activities......................................................................................................................9
1. Basemap and design of Farm Landscape............................................................................9
2. Soil and Water Quality Testing............................................................................................9
3. Recruitment of Agriculture Technician............................................................................... 9
4. Site clearing....................................................................................................................... 10
5. Live Fencing the boundary................................................................................................ 10
6. Bore Tube Well..................................................................................................................11
7. Land lavelling and construction of contour bunds.............................................................11
8. Planting of wind break perennial trees...............................................................................11
9. Procurement of tools and machineries...............................................................................11
10. Planting Melons............................................................................................................... 12
11. Preparation of Nursery Greenhouse.................................................................................12
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12. Installation of Drip and Sprinker irrigation system......................................................... 12
13. Procurement of Planting materials...................................................................................13
14. Plantation of Banana, Lemon, Moringa...........................................................................13
15. Construction of Office/post harvest station House.......................................................... 14
16. Construction of cattle shed and manure pit......................................................................14
Detail Budgeting of the Project......................................................................................................15
ANNEX..........................................................................................................................................17
The Memorandum of Agreement (MOA)......................................................................................18
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CONSULTANT’S ORGANIZATION AND EXPERIENCE
KISAN AGRO CONCERN is a private company started in early 2017 as an agricultural Trading
and consultancy company. It has grown and expanded over the years to accommodate agriculture
and livestock, agro-processing innovations and farmers support services.
The company has Consultant Partners with many years of experience as Private Individual
Consultants in the sectors as which include; Agriculture/ Horticulture &organic agriculture
/certification, Project Management, Monitoring & Evaluation, Training & Capacity Building,
Crop science, Green house engineering and drip irrigation. KISAN AGRO CONCERN boasts of
a wealth of experience in the fields above which make us very competitive service providers and
partners in agro-business.
At KISAN AGRO CONCERN we employ modern efficient, practical but otherwise presumed
impossible agro-business techniques. We empower young, new and existing farmers with
knowledge and skills on how to do profitable farming with affordable innovation and technology.
Our VISION
To be the leading agri-business and consultancy company promoting sustainable agri-
businesses and to improve the livelihood of our communities.
Our MISSION
To provide perfect agri-business solutions to farmers through Innovative technologies and
services as genuine partners
Our CORE VALUES
INTEGRITY: respect, transparency, honesty are pillars for our business success.
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PROFESSIONALISM: our experienced team of experts offers professional information’s
and services within a record timeline of our response to customer’s needs.
INNOVATIVENESS AND QUALITY: We strive to provide consistent technologies,
reasonable and efficient inputs and services to solve our client’s needs or challenges.
ENVIRONMENT PROTECTION: in all our work we emphasize and encourage the use of
environmentally friendly inputs, materials, means and practices.
INTRODUCTION
Background of the Project Area
The project area is located at Madhuban Municipality Ward No: , Bardiya, Nepal. The total area
of the project is 200 bigha. Situated in the island of Karnali river, the area is arable fertile
governmental land. The municipality has good access of road to every wards and to most of the
villages. However, the project site being surrounded by Karnali river on all sides, accessibility to
the project location is quite hard during rainy season. During other seasons, the site can be
accessed by walking, bullocks or overhead suspension bridge which is to be constructed by next
year. The project site has around 50 households currently residing on the area and their mainstay
occupation is farming. During rainy season, the male workers go to surrounding villages for
work and women mostly handles the operation. The residing households are marginalized
community following subsistence farming. Due to lack of irrigation facility, the productivity is
low and they have to depend on other occupation for their livelihood. The threats of wild animals
like rhino, elephant, deers, wild boar is extreme as the project site is situated nearby the Bardiya
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National Park. Kathariya National park of India is situated in the southern side of the site and the
project site is the route for passage of wild animals in between two national parks.
SCOPE AND OBJECTIVES
The intention of this request for consulting and management service is to provide long term site
planning, restoration and regeneration of the soil and farm enterprises planning and execution.
With the feasibility study conducted on site with the team of experts, we recognize that the area
has potential for commercial farming of lemon, Moringa, banana, herbs along with integration of
livestock. During the study, we found that the previous land use history demonstrates no use of
synthetic fertilizers and chemicals which provide scope for organic farming.
Main Objective
The main objective of this project is to provide consulting and management service for designing
a ecological farm in 200 bigha of land with diverse enterprises for commercial production of
fruits and herbs.
Scope of the work
1. The consulting firm will provide a landscape master plan which includes zoning of the
enterprises for the planning and overview of the farm.
2. The consultant will provide technical experts preferably graduated with Bachelors in
Agriculture with demonstrated experiences posted on-site to oversee the ongoing activities,
manage the human resources, report to the manager and execute as per scheduled plan.
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3. Budgeting of the enterprises, costing analysis and calculation of the investment
requirement
4. Development of detail business plan for financing through bank institutions.
5. Installation, demonstration and training for workers on the use of technologies and tools
required for the farm.
6. The consulting firm will guide and support in major project activities as follows but is not
limited to this items.
a) Field layout and mapping for commercial banana cultivation
b) Procurement of seeds, planting materials, organic fertilizers, tools and input
materials
c) Field preparation and planting of Moringa, wind break trees and live fences
installation.
d) Construction of nursery greenhouse, installation of irrigation system, developing
fertigation and irrigation schedules and post harvest operations.
e) Support to access to the market
Project Description
Land area and it’s utilization
The total coverage area of the Agro Farm is 200 bigha. The current view of the landscape is
displayed below.
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The current plan for the landscape in developed for 50 ha of land which has following coverage
of enterprises.
Enterprises/Elements Coverage Area (ha)
Commercial Banana Farm 15
Commercial Moringa Farm 20
Commercial Lemon Farm 10
Windbreak Trees and Bamboo fence 2
Hedge rows of Moringa tree 2
Nursery greenhouse 0.1
Organic Manures production and cattle shed 0.1
Road, access pathways, drainage, contour bonds 0.5
Housing, Irrigation System, Kitchen Garden 0.3
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Project Activities
1. Basemap and design of Farm Landscape
Kisan Agro Concern Pvt. Ltd. has already conducted the feasibility study visiting the field on-
site. With the data from on-site visit, online measurements (google earth) and observations, we
will create a comprehensive base map for project implementation. In the base map, the different
resources and landscape elements (building, access pathways, roads, drainage channels, water
sources, terraces) will be designed. Landscape survey will be conducted to get precise
measurements, division of field blocks, develop irrigation and drainage plan, and for allocation
of infrastructures. As per the basemap landscape design will be developed which will be helpful
to clearly visualize space, movement, access, and overview of the farm landscape.
2. Soil and Water Quality Testing
The soil testing activity will be conducted taking the representative sample from the field to
evaluate the pH of the soil, organic matter content, soil texture, macro and micro nutrient
availability on the soil. With the soil testing analysis, specific recommendations will be provided
for enhancing the quality of the soil. Similarly, the water quality testing will be conducted to
evaluate the Electrical Conductivity (EC) and Total Dissolve Solute (TDS) to ensure the water is
good for irrigation and is free from pollutants.
3. Recruitment of Agriculture Technician
For successfully execution of this project, we need to hire an expert who has demonstrated
experiences working and managing on farm, preferably graduate from bachelors in agriculture.
Besides, the farm labors will be managed from the community itself for running the farm
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operations. Kisan Agro Concern Pvt. Ltd will be working closely for recruitment and managing
the farm staffs.
4. Site clearing
For cultivation of perennial fruit trees and herbs, the site shall be cleared and land should be
leveled. The areas where there is no existing cultivation, the site is covered with the perennial
weeds like Saccharum spontaneum (Kash in Nepali) which has deep roots and shall be removed
with the help of mouldboard plow. The site shall be regularly inspected for new growth of the
weeds and shall be removed effectively.
5. Live Fencing the boundary
As the site is in prone risk of flood and attract of wild animals, fencing around the edges of the
farm is a major priority. Bamboo plant is one of the best suited plant for river sides, as it control
floods with it’s linked rooting system. To protect from the wild animal attract, the specific
bamboo species has it’s picky thorns which protect from entry inside the boundary. Another
option is to have solar electric fencing system around the boundaries. Inside the border, there
will be windbreak trees like Moringa, Acacia, Leucaena, Sesbania. Besides the boundary fencing,
there will be fencing around the cattle sheds, perennial hedgerows around the pathways and field
blocks. Diverse mix of perennial plants will be planted which will serve both the purpose of
beautification and production. The wind break trees will be planted to reduce the speed of wind
and will be planted perpendicular to the direction of pervaling wind direction.
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6. Bore Tube Well
For permanent solution of the irrigation, bore tube well will be constructed. According to the
estimation, the ground water level is 30m.
7. Land lavelling and construction of contour bunds
The field will be measured and for drainage excess, the ditches and holes will be labeled. The
field will be measured, will be divided into several zones based on their relevance, accessibility,
and type of enterprises. The contour bunds are special type of swales, which captures water, and
slowly to the perennials planted in the edges of contour. The contour bunds will be constructed
which serves as a water harvesting and water soaking. Planting will be done on the contour
bunds for the beautification purpose.
8. Planting of wind break perennial trees
In the border lines of the field, wind break trees will be planted. Some of the wind break trees
are Moringa, Bamboo, Ashoka, Avocado, Asare, Gul mohar etc.
9. Procurement of tools and machineries
Agriculture tools and machinery are major factor for efficiency of the farm operation. As there
are several field operations, the tools and machienery use are different. For conducting the tillage,
power tiller, mould board plough, leveller, rotavator are required. For weeding, use of plastic
mulch, weed mat, cultivators, weeding hoes, wheel hoes are suggested. For ridging the beds,
ridger and riser is required. There are several other tools and technologies that can be integrated
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in the commercial farm, that will be procured for starting the farm. Some of the tools and
machinery are listed in annex.
10. Planting Melons
In the riverside banks of the farm, melons will be planted. The best planting time for melons is
from February to March. Melons loves sandy soil specially in fertile river banks and are short
return crop which quickly generates revenue. The field will be prepared after removing the
stubbles with multiple use of mould board plough.
11. Preparation of Nursery Greenhouse
One naturally ventillated polyhouse and one dome shape polyhouse of dimension 400 sq.m will
be constructed in the farm for commercial production of seedlings and saplings required for the
farm and for selling. One shade nethouse is optional, which can be used for hardening. The
detail specification of the greenhouse are attached separately in the annex.
12. Installation of Drip and Sprinker irrigation system
Irrigation system will be setup in the field and will be divided as per different blocks and zones
in the farm. The drip system will be provided to commercial production area and sprinkler
system will be provided in the cereals and grass production areas. The system will be highly
effective equipped with high performance motor, several filtration systems, valves, fertigation
unit etc.
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13. Procurement of Planting materials
Banana (G-9) high yielding variety sapling will be procured, for lemon NCRP (Sunkagati-1) is
recommended and will be procured. Citrus plants are very sensitive to various biotic and abiotic
stresses. Grafted plants will be procured which are resistant to disease and stress. The planting
spacing for lemon is 6 x 6 m / 5 x 5 m, and plant population range from 300/400 per ha. For
Moringa, seed will be procured and will be seeded in the nursery to make the seedling ready.
Moringa will be ready for field transplantation within 2 months of seeding. Besides that, in some
areas, pigeon pea and chilli will be planted. Pigeon pea is good for intercropping in the orchard
as it fixes the atmospheric nitrogen and increase the fertility of the soil. Besides that, both crops
are short term crops and revenue can be generated within few months. For intercropping in
lemon, papaya (red lady) variety is recommended as it yields high and is also short return crop.
14. Plantation of Banana, Lemon, Moringa
As per the field blocks and zones, the plantation will be done. The field will be prepared with
tillage of the field, manures will be incorporated, layout will be done and planting will be done
as per the recommended spacing. Drip lines will be installed in each commercial blocks and
zones. Diverse mix of perennial trees will be planted around the edges and in pathways which
not only acts as windbreak and fence but also beautifies the environment. Lemon will be the long
term enterprise and papaya will be the short term enterprise. The details of the variety of the
fruit are as follows:
S.N Particulars Variety Number Comments
1 Lemon NCRP-55 4500 All season,
grafted plantings
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2. Papaya Red Lady-786 2500
3 Moringa PKM-1,2, KM 1 (Leaf 130000
Production)
4 Banana G-9 20000
5 Melons Niyo Seeds 3000
6 Pigeon pea 30kg
7 Chilli 50gm
15. Construction of Office/post harvest station House
A office, housing for staff and also post harvest station will be constructed in the farm having 6
rooms in total.
16. Construction of cattle shed and manure pit
Around 50 buffaloes will be integrated in the farm for manure purpose. They will be grazed
openly and shed will be constructed for their housing. The manure will be collected in the
manure pit which will be under the shed house to protect from rain and sun.
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Detail Budgeting of the Project
S.N Particulars Unit Price Quantity Amount
1 Expert Consultation 12 months 60000 12 720000
2 Hiring Agri technician Months 30000 12 360000
4 Bamboo Fencing meters
5 Basemap and design of Farm lumpsum
6 Soil and Water Quality Testing hrs
7 Site Clearance lumpsum
8 Bore tube well lumpsum
Land lavelling and construction of
9 contour bunds Mandays
10 Planting of wind break perennial trees Tractors
11 Procurement of tools and machineries ropani
12 Planting melons numbers
13 Construction of greenhouse numbers
14 Installation of drip and sprinkler system rolls
15 Procurement of planting materials Numbers
A. Banana
B. Papaya
C. Lemon
D. Moringa
E. Pigeon pea/Chilli
16 Plantation numbers
17 Construction of office, staff room and lumpsum
16
post harvest station
18 Construction of cattle shed and manure pit
19 Miscellenous expenses
Total Project Cost
Total Cost in Words :
17
ANNEX
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The Memorandum of Agreement (MOA)
between Kisan Agro Concern and
Agro Farm Pvt. Ltd.
This Memorandum of Agreement is executed on this___________ day of _______________ month
____________year & between representative of Kisan Agro Concern Mr. ,_______________________
And representative of Shree Parajuli Agriculture Farm Pvt. Ltd. Mr _________________________________
represented by its President herein after called and referred to as Kisan Agro Concern and Shree Parajuli Farm .
IN FAVOUR OF
Carrying out the “Consulting and project management service implementation services for Ecological Farm” to
undertake the responsibilities of planning, design and execution of the project area as per terms and conditions.
Now this document witnesses as follows:
The terms and conditions in respect of Memorandum of Agreement between Kisan Agro Concern and
________________ are
1. DELIVERY OF PRODUCTS AND SERVICES
a) Monthly meeting and debriefing of the project activities shall be done by the Kisan Agro Mart Pvt. Ltd.
b) You acknowledge that the Goods or Services are delivered directly by us unless otherwise specified in the
Agreement.
c) We will use all reasonable endeavours to arrange for the Goods or Services to be delivered to the Sites on
the Delivery Date which may change without prior notice to you.
2. PRICES AND PAYMENT
a) The Price for the Goods or Services will be provided to the client prior to procurement.
b) At our sole discretion, we may require you to pay us a Deposit prior to us commencing any works.
c) The Price is subject to change by us to take into account any error or omission by us or any GST or
government or statutory charges, taxes and duties which may become applicable after the Price is quoted in
the Agreement.
d) You must pay the Price without set-off in accordance with the payment terms in the Agreement and in the19
absence of such payment terms within 14 days of the date of the invoice.
e) If you request for any variation of the scope or specification of the Goods or Services after the Agreement
is signed, the variations will be shown in the invoice and you must also pay for any additional fees and
charges in respect of the variations
3. CANCELLATION OF THE PROJECT
a) If handing over party cancel the Agreement you will be liable to pay for all costs, charges or expense
incurred by us up to the time of cancellation which must be paid within 14 days of us making a demand of
payment from the party.
4. TERMS OF PAYMENT
a) Consultation charges shall be paid monthly with check payable to the company account.
b) A start of any project activity, at least 50% shall be payable at the time of execution of the activity. Please
make checks payable to Kisan Agro Concern Pvt. Ltd. Upon receipt of singed contract and payment, work
will begin immediately.
c) The remainder of balance due is payable upon submission of the bills and invoices.
d) Any additional work necessary to complete the project shall be approved by the client prior to
commencement and will be charged separately.
In witness thereby, the Memorandum of Agreement is executed on the__________ day____________
month And _____________year.
I, the undersigned, understand and Agree to this contract.
Handing over Taking over
Rajendra Devkota
Kisan Agro Concern Pvt. Ltd.
