GOVERNMENT OF THE PEOPLE’S REPUBLIC OF BANGLADESH
Request for Quotation for Procurement of Standalone Inverter
for BdREN PoP site.
Higher Education Quality Enhancement Project
University Grants Commission of Bangladesh
Ministry of Education
th
Dhaka Trade Center (8 Floor), 99 Kazi Nazrul Islam Avenue, Karwan
Bazar, Dhaka-1215.
November 2018 CPTUI-PG1 (SRFQ)
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University Grants Commission of Bangladesh
Higher Education Quality Enhancement Project
Dhaka Trade Center (8th Floor), 99 Kazi Nazrul Islam Avenue, Karwan Bazar, Dhaka-1215.
REQUEST FOR QUOTATION
for
Procurement of Standalone Inverter for BdREN PoP site.
RFQ No:………………………… Date: dd/mm/yy
To
S.L. Name Address Remarks
1.
2.
3.
1. The Higher Education Quality Enhancement Project (HEQEP) has been allocated public funds and intends
to apply a portion of the funds to eligible payments under the Contract for which this Quotation
Document is issued.
2. Detailed Specifications and, Design & Drawings for the intended Goods and related services shall be
available in the office of the Procuring Entity for inspection by the potential bidders during office hours on
all working days.
3. Quotation shall be prepared and submitted using the ’Quotation Document’.
4. Quotation shall be completed properly, duly signed-dated each page by the authorized signatory and
submitted by the date to the office as specified in Para 6 below.
5. No Securities such as Quotation Security (i.e. the traditionally termed Earnest Money, Tender Security)
and Performance Security shall be required for submission of the Quotation and delivery of the Goods (if
awarded) respectively.
6. Quotation in a sealed envelope or by fax or through electronic mail shall be submitted to the office of the
undersigned on or before [insert date and time]. The envelope containing the Quotation must be clearly
marked “Request for Quotation for Procurement of Standalone Inverter for BdREN PoP site ” and DO NOT
OPEN before [insert date and time]. Quotations received later than the time specified herein shall not be
accepted.
7. Quotations received by fax or through electronic mail shall be sealed-enveloped by the Procuring Entity
duly marked as stated in Para 6 above and, all Quotations thus received shall be sent to the Evaluation
Committee for evaluation, without opening, by the same date of closing the Quotation.
8. The Procuring Entity may extend the deadline for submission of Quotations on justifiably acceptable
grounds duly recorded subject to threshold of ten (10) days pursuant to Rule 71 (4) of the Public
Procurement Rules, 2008.
9. All Quotations must be valid for a period of at least [insert days] from the closing date of the Quotation.
10. No public opening of Quotations received by the closing date shall be held.
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11. Bidder’s rates or prices shall be inclusive of profit and overhead and, all kinds of taxes, duties, fees, levies,
and other charges to be paid under the Applicable Law, if the Contract is awarded.
12. Rates shall be quoted and, subsequent payments under this Contract shall be made in Taka (Tk.). The price
offered by the Bidder, if accepted shall remain fixed for the duration of the Contract.
13. Bidder shall have legal capacity to enter into Contract. Bidder, in support of its qualification shall be
required to submit certified photocopies of latest documents related to valid Trade License, Tax
Identification Number (TIN), VAT Registration Number and Financial Solvency Certificate from any
scheduled Bank; without which the Quotation may be considered non-responsive.
14. Quotations shall be evaluated based on information and documents submitted with the Quotations, by
the Evaluation Committee and, at least three (3) responsive Quotations will be required to determine the
lowest evaluated responsive Quotations for award of the Contract.
15. In case of anomalies between unit rates or prices and the total amount quoted, the unit rates or prices
shall prevail. In case of discrepancy between words and figures the former will govern. Bidder shall remain
bound to accept the arithmetic corrections made by the Evaluation Committee.
16. The supply of Goods and related services shall be completed within 30 (thirty) days from the date of issuing
the Purchase Order.
17. The Purchase Order that constitutes the Contract binding upon the Supplier and the Procuring Entity shall
be issued within 7 (seven) days of receipt of approval from the Approving Authority.
18. The Procuring Entity reserves the right to reject all the Quotations or annul the procurement proceedings.
Project Director
Higher Education Quality Enhancement Project
University Grants Commission of Bangladesh
Ministry of Education
Mailing Address:
Dhaka Trade Center (8th Floor),
99 Kazi Nazrul Islam Avenue, Karwan Bazar, Dhaka-1215.
Phone: 02-8189020, Fax: 02-8189021,
e-mail: pd.heqep1@gmail.com
Distribution:
1. Senior Procurement Officer, HEQEP for information, circulation in their notice board, website of
HEQEP and wide circulation.
2. CEO, BdREN for posting in the website of BdREN, if applicable.
3. Office File.
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Quotation Submission Letter
[Use Letter-head Pad]
RFQ No:________________ Date: dd/mm/yy
To:
[Name and address of Procuring Entity]
I/We, the undersigned, offer to supply in conformity with the Terms and Conditions for delivery of
the Goods and related services named [insert name of goods]
The total Price of my/our Quotation is BDT [insert amount both in figure and words]
My/Our Quotation shall remain valid for the period stated in the RFQ Document and it shall remain
binding upon us and, may be accepted at any time prior to the expiration of its validity period.
I/We declare that I/we have the legal capacity to enter into a contract with you, and have not been
declared ineligible by the Government of Bangladesh on charges of engaging in corrupt, fraudulent,
collusive or coercive practices. Furthermore, I/we am/are aware of Para 21(b) of the Terms and
Conditions and pledge not to indulge in such practices in competing for or completion of delivery of
Goods.
I/We am/are not submitting more than one Quotation in this RFQ process in my/our own name or
other name or in different names. I/We understand that the Purchase Order issued by you shall
constitute the Contract and will be binding upon me/us.
I/We have examined and have no reservations to the RFQ Document issued by you on [insert date]
I/We understand that you reserve the right to reject all the Quotations or annul the procurement
proceedings without incurring any liability to me/us.
Signature of Quotationer with
Seal
Date:
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Price Schedule for Goods and Related Services
RFQ NO._____________ Date: dd/mm/yy
Required Unit Rate or Total
Quantity Price Amount
Destination
Sl. Item Unit of In
Description of Items for Delivery
No. No. Measurement In In figure/
Total of Goods
Figure Words In
Words
1 2 3 4 5 6 7 8 9
1 1 NSTU
1 2 Standalone Inverter No. 1 DUET
3 1 BSMRAU
[insert number] number corrections made by me/us have been duly initialed in this Price Schedule. My/Our Offer is valid until dd/mm/yy
[insert Quotation Validity date].
Signature of Quotationer with Seal Date: dd/mm/yy
Name of Quotationer
Note:
1. Col. 1, 2, 3, 4, 5 and 9 to be filled in by the Procuring Entity and Col. 6, 7 & 8 by the Quotationer.
2. Rates or Prices shall include profit and overhead and, all kinds of taxes, duties, fees, levies, and other charges earlier paid or to be
paid under the Applicable Law, if the Contract is awarded; including transportation, insurance etc. whatsoever up to the point of
delivery of Goods and related services in all respects to the satisfaction of the Procuring Entity.
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Technical Specification of the Goods and Related Services Required
Bangladesh Research and Education Network (BdREN) is a project component of Higher Education
Quality Enhancement Project (HEQEP) Under University Grants Commission of Bangladesh (UGC).
BdREN has its Data Centre (DC) at UGC and Disaster Recovery (DR) centre at Bangladesh University
of Engineering and Technology (BUET). Commercial power supply at different PoP location fluctuate
intermittently causing breakdown of Uninterrupted Power Supply (UPS) system. As a solution to this
power interruption, BdREN has installed DC power system (Rectifier) at different PoP locations. But
some equipment is still running with AC power system. As a result, BdREN would like to install
standalone inverter which will take input from rectifier’s output and provide AC power to the
equipment.
The technical specification of the Inverter has been given below.
Item No. Description of Items
1 2
Product Pure Sine-Wave Inverter
Type 1 phase input, 1 phase output
DSP Based PWM technology using
Technology
MOSFET
Capacity 3 KVA
Input Parameter
Input Supply 1Phase, 3 ware (P,N,E)
Input Voltage Range 160V-280V
Input Frequency 50Hz
Power Factor (Charging) 0.85 to o.95
Standalone
1
Inverter
Output Parameter
Output Supply 1Phase, 3 ware (P,N,E)
Input Voltage Range 220V±1%
Output Frequency 50Hz±0.1%
Peak efficiency >85-87%
Output Waveform Pure Sine Wave
Total Harmonic Distortion <3%
Crest Factor >3:1
Overload Handling
101% for 100Sec
capacity
Cold Start: Ok.
Battery Parameter
Battery Type 12V-48V/100-600AH
Battery Voltage (Nominal) 48V/3KVA
Battery Charging Current 0-20A
Environment Parameter
Operating Temperature <45˚C
Acoustic Noise (At 1mts) <50dB
Relative Humidity Max 95% non –condensing
Others
Indicators & Alarms Backlit 16x2 Lines LCD Screen with
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indicators Alarms and Remedy
Scope of the works and services:
1. The bidder will supply and install the Inverter at Noakhali Science and Technology University
(NSTU), Noakhali; Dhaka University of Engineering and Technology (DUET), Gazipur and
Bangabandhu Sheikh Mujibur Rahman Agricultural University (BSMRAU), Salna, Gazipur.
2. The bidder shall responsible to provide all necessary accessories to install and integrate the
Inverter with existing Rectifier System.
3. The required number of goods have been mentioned in the table “Schedule or Requirement
(SoR)”
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Schedule of Requirement (SoR)
Seria Item
Description of Items Unit of Measurement Quantity
l No. No.
1 1 Standalone Inverter No. 3
Terms and Conditions:
1. The bidder will supply and install the Inverter at mentioned sites.
2. No security money will be deducted from the bill. However, the quality of the goods shall need
to meet the industry standards.
Schedule of Country of Origin, Make and Model for the Offered Product
Sl Item Full Technical Specification Country of
Description of Items Make and Model
No no and Standards Origin
1 2 3 4 5 6
Please see the Table in the
Technical Specification sub-
1 1 Standalone Inverter
section for details.
I/We declare to supply Goods and related services offered by me/us fully in compliance with the
Technical Specifications and Standards mentioned hereinabove
Signature of Quotationer with Seal
Date: dd/mm/yy
Name of Quotationer
Note:
1. Col. 1, 2, 3 & 4 to be filled in by the Procuring Entity and Col. 5 & 6 by the Quotationer.
2. Specifications are to be filled in by the Procuring Entity. A set of precise and clear specifications is a pre-requisite for
Quotations to respond realistically and competitively to the requirements of the Procuring Entity. In the context of
competitive Quotations, the specifications shall be prepared to permit the widest possible competition and, at the same
time, present a clear statement of the required standards of workmanship, materials, and performance of the Goods and
related services to be procured. The specifications should require that all items, materials and accessories to be included or
incorporated in the Goods be new, unused and of most recent or current models, and that they include or incorporate all
recent improvements in design and materials.
3. Technical Specifications of the Goods and related services shall be in compliance with the requirements of the Procuring
Entity specified in this document. Quotationer is required to mention make / model (as applicable) of the Goods offered and
must attach the appropriate original printed (if not available copied) literature / brochures for the listed items.
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