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Xerox 6204 Accxes Controller

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Xerox 6204 Accxes Controller

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dinomounarymamina

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Xerox 6204 With FreeFlow® Accxes® Print Server

D Size: 4 per minute (upgrade to 5 per minute)

Wide Format Print ▪ Copy ▪ Scan

www.BERTL.com Copyright © 2007 MCA Internet, LLC dba BERTL. 1 February 2007
All Rights Reserved. The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document. This
document may only be viewed electronically through the www.BERTL.com Web site and may not be stored in electronic or hard copy format. Any reproduction of trademarks is strictly
prohibited. BERTL accepts no responsibility for any inaccuracies or omissions contained in this document.
WideFormat Xerox 6204 With FreeFlow®
Accxes® Print Server
Page 2 • February 1, 2007

Table of Contents
Introduction 4
Print Device Features Summary 4

Media Handling: Media Input

5
Media Handling: Input Features Summary 5

Loading and Unloading Media Rolls 6

What We Liked/What We Would Like to See 6

Media Handling: Media Output/

Finishing

7
Media Handling: Output/Finishing Features Summary 7
Media Handling Output 8
What We Liked/What We Would Like to See 8

Routine Maintenance

9
Maintenance Features Summary 9
Toner Replacement 10
Routine Scanner Cleaning 11
Replacing Waste Toner Bottle 11
Paper Jam Removal 12
What We Liked/What We Would Like to See 13

Device Management
Status Monitoring 15

14 Cost Control Reporting

Security Settings
15
15
Scan Job Management 16
Job Queue Management 17
What We Liked/What We Would Like to See 17

Security

18
Security Features Summary 18

Security Options 19

Copyright © 2007MCA Internet, LLC dba BERTL. www.BERTL.com 1 February 2007

All Rights Reserved. The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document. This document may only be viewed
electronically through the www.BERTL.com Web site and may not be stored in electronic or hard copy format. Any reproduction of trademarks is strictly prohibited. BERTL accepts no responsibility for any inaccura-
cies or omissions contained in this document.
WideFormat Xerox 6204 With FreeFlow®
Accxes® Print Server
Page 3 • February 1, 2007

Table of Contents
Accessibility
User Accessibility to Device Controls 20

20 User Accessibility for Media Refilling

User Accessibility to Media Jam Removal

20
User Accessibility for Routine Maintenance 20
What We Liked/What We Would Like to See 21

Copy

22
Copy Features Summary 22
Image Quality: Copy 23
Image Quality: General 26
What We Liked/What We Would Like to See 26

Print
Print Features Summary: 27
Ease of Installation 27

27 Print Productivity
Print Driver Functionality
Image Quality: Default Settings
28
29
31
What We Liked/What We Would Like to See 33

Scan
Scan Features Summary 34

34
Scanning 35
Scan Destinations 35
Scan Settings 36
What We Liked/What We Would Like to See 36

Job Submission Tools

Job Submission Tools 37

37
Accxes Client Tools 37
Job Submission Tool Functionality 38
What We Liked/What We Would Like to See 38

Summary 39
About BERTL 40
Copyright © 2007 MCA Internet, LLC dba BERTL. www.BERTL.com 1 February 2007
All Rights Reserved. The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document. This document may only be viewed
electronically through the www.BERTL.com Web site and may not be stored in electronic or hard copy format. Any reproduction of trademarks is strictly prohibited. BERTL accepts no responsibility for any inaccura-
cies or omissions contained in this document.
WideFormat Xerox 6204 With FreeFlow®
Accxes® Print Server
Page 4 • February 1, 2007

Introduction
The Xerox 6204 comes to the market with a scalable engine that is capable of Print Device Features Summary
printing, copying or scanning, all at a resolution of up to 600 dpi.
Printing Method Xerographic LED
The 6204 has the smallest footprint of all the Xerox digital wide format devices.
It is expandable from a printer only version and the options of copying and
scanning turn it into a true wide format monochrome MFP. Ink system Toner

The Xerox FreeFlow® Accxes® Controller is also available as an option and First Print Out Time 25 sec. (D/A1)
offers much more functionality than the embedded controller. The powerful
2.36 ips (60mm/s)
Accxes® Controller increases functionality by allowing concurrent scanning, Maximum Print
4 D ppm standard
copying, and printing. It has easy to use client software, it can copy from Speed
5 D ppm with upgrade
memory—previously copied documents, and an optional HDD overwrite feature
is available for secure environments. For further security and accounting Maximum Print
600 dpi x 600 dpi
purposes, an optional accounting module can also be set up to require a Resolution
username and password for copying, scanning, and printing to keep a close
Color Modes B/W and Grayscale
watch on usage. An optional color scanner is available only with the Xerox
FreeFlow® Accxes® Controller, further increasing functionality.
Cutter integrated
The device matched with this powerful controller is best categorized as a WP D2000, XP, Server
decentralized wide format solution designed for the front office, alongside the 2000, Server 2003, XP
professional planners/architects/draftsmen, etc., that require more functionality x64, Server 2003 x64,
but are limited by space. AutoCAD HDI Drivers
2002, 2004, 2005, 2006,
Printer Driver Adobe Postscript 3
This decentralized positioning requires a very different focus for the R&D team
(optional).
with experienced wide format print technicians whose roles in the company are Windows Vista drivers
to print documents that are replaced by highly paid professionals. These are will be posted on
professionals with a sole purpose to manage and deliver cost effective projects www.Xerox.com in Feb-
within tight timelines and where printing is a means to an end, not the main ruary.
focus of the job.

This new breed of user needs complexity replaced with simplicity, sophisticated
workflow capabilities replaced with green button one touch options, intuitive
control methodology, and the minimum of training as this takes away from core
business demands.

The Xerox 6204 is aimed towards the AEC, CAD, GIS, Government, and
corporate markets. It’s well suited for these markets, especially where space is
limited such as a small architectural firm or construction trailer where printing
and copying on-demand is necessary on a daily basis.

This relatively small machine packs a big punch with the capability to print up to
5 D size prints a minute (with speed option), which is perfect for less demanding
workflows.

The Xerox 6204 comes standard with one roll and is upgradeable to two rolls,
giving it higher paper capacity and increased flexibility for it’s users.

Keeping the footprint to a minimum with a top mounted scanner unit and the
Freeflow Accxes Print Server, the Xerox 6204 can provide a full portfolio of wide
format imaging needs within the small footprint that both satisfy remote
placements in work site office cabins and in the corner of a front office in a
prime real estate office environment.

Media Handling: Media Input

The paper handling capabilities of a wide format device are Media Handling Input
one of its core requirements. After all, it does not matter how Features Summary
fast the print engine is, or how many prints it can handle in a
month, if it can not create the prints you want on the media Standard Media (1) 20 lb. media roll of
Capacity 500 feet
you desire.
Maximum Media 2 media rolls of 500 feet
Media Capacity each (1,000 ft)
Media comes in mainly four different types with varying weights, Bond Paper,
Vellum, Tracing Paper, and Film. Standard plain 20 lb. bond paper used for Manual feed Yes
general monochrome prints and copies is the most commonly used paper
and weight. Vellum was vastly used for archival purposes in the past, for its Bond, Vellum, Tracing
Media Type
Paper, Film
longevity, and is still used for this purpose today, but with scanning hard
copies into some form of Electronic Document Management System (EDMS) Cut Sheet Feed
Yes, single sheet
becoming more common, fewer are being stored in hard copy form due to the Capability
large storage requirements. Tracing Paper and Film are used for specialized
Maximum Media
application requirements but are not used most times on a regular basis. Width
36”

Capacity Minimum Media

11”
Traditionally, Monochrome wide format printer/copiers have allowed for up to Width
6 rolls of media to be loaded at a time allowing for minimal media loading on Maximum Media 18-20 lb. bond
large runs. Some rolls can hold up to 650 linear feet of media. Weight 4 mil Film

The media capacity is directly related to the maximum diameter of the media Core Size 3” Core Standard
and roll combined that the device will accept. Thicker media will allow for
fewer linear feet on a roll. A machine may max out its roll capacity with a 650- Maximum Number
2
linear foot roll of plain bond paper, but only allow 200-linear feet on a roll of of Rolls
Film or other thicker media.

Capacity also depends on the number of rolls that the machine is capable of
holding.

Size
When media is loaded, the printer must be set for the correct media type.
Monochrome Wide format printers generally max out at 36” in width and the
linear footage of the roll’s length or the print driver limitations. Rolls are
loaded onto a spindle that drives the media into the printer.

Media Handling: Media Input

Loading and Unloading Media Roll

Media loading on the Xerox 6204 is easy and doesn’t require

much instruction.

Media is loaded center justified onto a 40 inches long spindle

that has drive gears at both ends. The spindle is universal
and can be loaded either way and handles media up to 36
inches. The drive motor drives the spindle on one end of the
spindle. This helps prevent users from loading media incor-
rectly.

After media is loaded onto the spindle, users spin the roll
until media is sensed and is pulled in by the feed rollers.
There is a media feed button on the right side of the paper
tray that allows the user to hold down to feed paper and then
cuts a straight edge when the button is released.

Media is now ready to be set in the control panel of the ma-

chine. Users have the ability to set the media size to multiple
standards such as ISO, JIS, SP, ARCH, and ANSI. Media is
automatically sensed for size. Users must change media
type and weight manually through the Media Type/Weight
tab on the control panel from the default Ordinary Bond set-
ting. There are three settings for each. The choices for Me-
dia type are Bond, Vellum, and Film; and the choices for me-
dia weight are Light, Ordinary, and Heavy.

To Unload media, users simply retract the roll and lift out the
roll and spindle together.

WHAT WE LIKED

• We liked the universal spindle and how the paper doesn't

have to be loaded in a certain direction. This prevents
users from loading paper incorrectly.
• Media was very easily loaded and unloaded. Users just
have to retract the roll in the reverse direction to remove
paper. When loading, simply feed the paper into the roll-
ers and the machine auto senses and pulls the paper in.
Once paper is loaded, users can feed and cut for a nice
clean edge.
• When media is loaded, the machine automatically senses
what size the roll is and doesn’t prompt the user to change
media type, given the fact that 90 percent of the time us-
ers will use the default paper type.

WHAT WE WOULD LIKE TO SEE

• We would like to see an option to choose a paper drawer

for the second paper source. This would enable the
printer to be used for cut sheet printing and could possibly
eliminate a need for additional printers for the user.

Media Handling: Media Output/Finishing

Media Handling:
Finishing for wide format Output/Finishing Features Summary
printers is often limited to
a standard catch tray or Maximum Output 20 D size prints with
various output receiving Capacity copy stacker
racks or stackers. In Standard Output Standard receiving
most cases the standard Capacity rack: 20 D size
catch tray handles prints
and copies face down. Face up delivery Width Detection Auto
is an option on some offerings, with an
additional receiving rack or stacker. Standard catch tray
Output stacking is an important part of Output Face Down and optional receiving
wide format printing in AEC/CAD Xerox 6204 with standard front exit stacker.
rack
workflows due to the large number of
copies or prints in a set. Output Face Up No
Workflows with multiple sets of mixed sizes, those comprised of only D sized or
E sized prints, and online or offline finishing requirements should be considered Folding Options No
in selecting finishing options.
Optional in-line folding units are often offered on monochrome toner-based wide
format printer/copiers. This function is not generally used in the U.S. In Europe,
folding is a big part of workflow requirements.

Handling Finished Prints

Prints from monochrome Multi-functional Peripherals (MFP) tend to curl due to
the paper coming from a roll. Traveling through a fuser helps straighten the
paper, but there is still a little curve left in the paper. To counteract this
phenomenon, monochrome wide format manufacturers have come up with
different ways to handle finished prints. As a result, most standard receiving
trays have face-down delivery. If unattended printing is a big part of a
company’s workflow, special consideration must be taken to secure the right
finishing option. Three-hole punch and a separate stacker is an option with
some folder units that are attached to a monochrome wide format MFP.

Media Handling: Media Output/Finishing

Media Handling Output

The Xerox 6204 system configuration that BERTL tested had a

standard front exit stacker for copies and prints and an optional
original rack that was removable and hung off the back of the ma-
chine when not in use. This is the only configuration that the
Xerox 6204 comes in.

The original rack helps keep originals in order when doing many
originals at once. Without the original rack, originals are fed into
the scanner and redirected back out to the user. With this setup,
copying multiple documents can be cumbersome and the finished
originals must be set on a work table. An original receiving rack is
also recommended to keep multiple originals in order.

Three redirection guides that clip onto the back of the scanner
redirect scanned originals back to the user and are handy when
scanning or copying only one or two originals at a time or when a
work table is available to manually set originals on.

WHAT WE LIKED

• We liked the option to use the original receiving rack or redirec-

tion guides depending on the user’s workflow requirements
and/or workspace limitations.

WHAT WE WOULD LIKE TO SEE

• While we liked the original receiving rack, we would like to

see an easier way to fold down the rack and hang it off the
back of the machine when not in use.

Routine Maintenance
Wide Format MFP maintenance is usually limited to basic Maintenance Features Summary
cleaning of the machine, toner replenishment, waste toner 13,560 sq. ft.
Toner Yield
receptacle removal and replacement, and paper jam removal. At 5% coverage

Units sold through the reseller/dealer community are usually Toner user re-
Yes
placeable
maintained through a factory trained service engineer.
Waste Toner Re-
Toner Changing: Toner replacement is a necessary evil carried out by all. ceptacle user re- Yes
This process has traditionally been one avoided by all for fear of the black placeable
dust leaking on clothes, hands, etc. However, most units nowadays offer Waste Toner Re- 62,045 sq. ft.
very clean replacement of toner supplies. ceptacle yield At 5% area coverage

Paper Jams: The main device issue that office users attempt to remedy Toner replaceable
No
themselves is the occasional paper jam. As a general rule, the faster the while printing
engine gets, and the more paper handling options become available the
more complex the process of removing paper jams becomes. Poor loading
of paper supplies are a common culprit when jams do occur. Paper jams
with wide format monochrome devices are sometimes attributed to the
feeding of originals, since multiple types of originals will be scanned and/or
copied.

Machine Cleaning: Routine cleaning is part of the routine maintenance of

wide format monochrome devices. Cleaning of the white plate or scanning
glass is necessary for consistent image quality and is, most times, carried
out by common users.

Cleaning the scanner glass on the Xerox 6204 Reloading toner on the Xerox 6204

Routine Maintenance
Toner replacement process

Toner replenishment in the Xerox 6204 is easy to do and is

meant for the common user to perform.

The machine will prompt the user with a message that reads
“Load Toner Soon” on the operations panel when the ma-
chine is running low on toner. When this message is dis-
played, the machine can print approximately 500 more D
size sheets before the machine stops printing. This mes-
sage will be displayed alternately with the “ready to copy”
message.

When the machine runs out of toner, the machine stops and
displays the message “Load Toner.”

Before performing toner replenishment, if the original receiv-

ing rack is attached it needs to be removed in order to lift
the cover and gain access to the toner hopper when replen-
ishing toner.

The directions for toner replenishment in the Xerox 6204

user guide instructs the user to lay down paper just in case
the toner spills on the floor, a precaution experienced users
are accustomed to.

Toner bottle fits into notches and then a lever needs to be

slid over to release the toner into the machine. Directions
for toner replenishment are conveniently marked on the ma-
chine.

Routine Maintenance
Routine scanner cleaning

Xerox recommends cleaning the scanner glass periodically

for consistent copy and scan quality.

The scanner document cover is easy to remove and Xerox

recommends cleaning with a dry soft cloth. For better
cleaning, use a damp cloth or a cloth with a Xerox cleaning
solution. BERTL noticed that while removing scanner
document cover, which can be removed from the unit
completely, it is possible to damage or scratch the scanner
glass if attempted by a first time user whose unaware of the
complete separation of the components.

Replacing waste toner bottle

To replace the waste toner bottle, the user must first remove
the original receiving tray and open the clam shell portion of
the machine.

Once the clam shell is open, the waste toner bottle is easily
accessible. The waste toner bottle just needs to be slid out,
capped , thrown away, and replaced with a new one.

Routine Maintenance
Paper Jam removal

Paper jams in wide format machines can be tricky to remove

on most machines and the Xerox 6204 is
no exception.

When a paper jam happens in the print

engine, the user is prompted to remove
the jam by lifting the upper unit (clam
shell) and lifting the green handle “A,”
which pulls the paper through about 10
inches. The tricky part is if the paper has
not yet been cut and is still attached to the
roll. If this is the case, the machine will
prompt the user to open the two front
doors and follow the jam removal instructions on the label.
The label instructs the user to press the feed and cut key
that is generally used when loading a roll, and the roll is fed
and cut. Now the paper is free from the roll and is able to
be removed from the machine.

More common jams will occur in the scanner due to the

wide range of originals that will be fed through the machine.

If a Jam occurs in the scanner, the user is prompted to

remove the scanner cover to remove the jam. The entire
cover comes off the scanner and if you’re not careful, it is
possible to drop the cover on the floor or worse, the scanner
glass can break or just scratch. When removed and
replaced carefully, jam removals are easy.

Routine Maintenance
WHAT WE LIKED

• We liked how easy and mess free it was to replace the

waste toner bottle. This tends to be a messy job that
most try to avoid. With the Xerox 6204, this is not the
case. The waste toner bottle is easily slid out, capped,
and thrown away.

WHAT WE WOULD LIKE TO SEE

• We would like to see an easier way to remove jams when

they occur in the print engine. When the machine jams in
the print engine and is still attached to the paper roll, it
can be difficult to remove if not done properly. A manual
paper cutter built into the machine or a button that acti-
vates the automatic feed and cut system that can be ac-
cessed when the clam shell is open could simplify remov-
ing this type of jam.
• We would like to see the scanner document cover stay
attached to the machine rather than the ability to com-
pletely remove it. While completely removing it allows for
better access to jammed originals, keeping the cover at-
tached would prevent any accidental damage to the cover
and or scan glass while removing and replacing it.
• A self contained toner cartridge might be a better way to
guarantee a mess free toner replacement system.

Device Management
An efficient device management backbone is needed to
take full advantage of the feature set within a device, be
it a printer, scanner, copier, or multi-functional product.
Device management is commonly-supported through a
Web interface on the device controller that can be
accessed using any desktop Internet browser. The user
simply enters the IP address of the device into the URL
address line.

Administrators and users have different management and monitoring

needs.

Users
End users want to know if a device is capable of handling a job. Supply
levels and a list of jobs already committed to print are important.

For MFPs with document storage and communications capabilities,

end users also need desktop management of print on demand, stored
document viewing (to check print on demand files or scanned files) Device management from the device touch screen
and, for the more advanced, the creation of scan-to-email or scan-to-
file destination templates.

Administrators
An office or network manager looks for greater control over the device
functionality and setup without leaving their desk. They may be looking
to manage network setup, establish security, apply cost control
measures, check supply levels, and set up automated email alerts to
different staff members when problems occur.

Due to the nature of the Web server, this capability is usually limited to
an individual device. Many manufacturers also include a network
device management fleet tool which allows for the monitoring and
management of multiple devices around the network concurrently.
Many also provide plug-ins to the most popular IT device management
utilities to ensure that the maximum amount of information can be
relayed from their device to the third-party application.
Device management using the device’s web interface

Device Management
Status Monitoring

The Status of the device is conveniently accessible through

any Web browser by typing in the IP address of the device.

With the Xerox FreeFlow® Accxes® Controller, the Web

interface offers a multitude of information including device
status, device configuration, feature set, network settings,
and much more.

Cost Control Reporting

Cost control reporting is an option with the Xerox FreeFlow®

Accxes® Controller. With the accounting option turned on,
Security is increased and System administrators can then
track usage by accounts, sub-accounts, type of media, and
scans performed by each account. Xerox Job Based Ac-
counting is also supported by major Third-Party vendors like
Equitrac, Sepialine and others.

Security Settings

The System Administration features of the Xerox 6204 Wide

Format Solution with FreeFlow® Accxes® Controller allows
the administrator to enable or disable job accounting,
change the system administration password, output diag-
nostic prints from images stored on the controller, and en-
able or disable the image recall feature to allow copy-from-
memory.

Once an administrator password is set from the device itself,

Device Management
Scan Job Management

Scan management is controlled by Accxes® Client Tools

through the Document Retrieve tab. Here files are
imported from the controller on the device from up to 46
mailboxes and four FTP locations. Mailboxes can be set
up to automatically retrieve images and place them into a
specified client or network folder.

Retrieval Setup is accessed through the retrieve menu

Retrieval Setup option. This is where user preferences are
set. From the Retrieval Setup window, users can select a
third party application to open and manipulate images
when needed.

Device Management
Job Queue Management

With the FreeFlow® Accxes® Controller, users can monitor

all printer queues from the Printer Queue tab in the
WebPMT (web interface). There is a Job Queue, Mismatch
Queue, and active queue to manage your jobs. From these
tabs users are able to very easily cancel, prioritize, and view
pending jobs.

WHAT WE LIKED

• We like that users are able to not only view the status of
the device, but manage the device from the WebPMT
Web interface. Most device configurations can be set
here.
• We liked how easy it was to set up a scan repository and
how users or system administrators have the option to
set up auto polling of a scan mailbox so that whenever
anything is scanned to a mailbox with auto polling turned
on, the scanned images are automatically uploaded and
deposited into a specified folder with a predetermined
prefix naming structure and a choice of including scan
date, i.e. BERTL_20071901_####. This requires little to
no user intervention once it’s been set up.
• We like how the device can be set to require a password
for restricting access to device settings both from the
WebPMT and the device itself.
• We liked how easy it was to set device defaults for print-
ing, copying, and scanning from the WebPMT Web inter-
face.

WHAT WE WOULD LIKE TO SEE

• We would like to see more information about pending

jobs in the job queue. For instance, being able to view
the progress of jobs that are processing would be very
helpful. This would limit jobs from being canceled prema-
turely for fear of a problem when processor intensive jobs
are being processed.
• We would like to see a way to store jobs in memory for
print on demand purposes.

Security
High-tech security is never out of the news, with reports of informa- Security Features Summary
tion theft and hacking making headlines. By the very nature of their
development, network printers and MFPs are security risks if not Hard Drive Overwrite Yes (Optional)
managed correctly. This also holds true for Wide format MFPs, if Removable Hard Drive No
not more so, with building plans, maps, and electrical drawings run-
ning through these machines, security may even play a bigger role Private Print No
in some cases.
Advanced network connectivity options open ports to hackers. Industry-standard Encrypted Print No
Java and Web browser design elements are vulnerable to virus attack. Large hard
Encrypted PDF Send No
drives store a latent copy of every document flowing through the device for years.
Devices link directly to core network components such as the LDAP address list or
the central file server. Plus, fast communication options let insiders send informa- Network Authentication No
tion to the outside with no method of being traced.
Security and data compliance buzzwords and regulations such as Common Crite- LDAP Authentication No
ria certification, HIPAA, Sarbanes-Oxley, Gramm Leach Bliley, FERPA, SEC,
FSMA, and the Patriot Act look to safeguard information and force companies to
Kerberos Authentication No
conform to best practices in document and data security management.

Safeguarding Data SNMP v3.0 No

Most MFPs now offer a standard or optional hard drive. Although document secu-
rity is not as common as on the cut sheet MFPs, there are manufacturers that are IPv6 No
considering the need and some have implemented document security in their ma-
chines already. Any company dealing in critical, sensitive information should de- SSL No
termine if they need a data overwrite capability that has passed Common Criteria
(CC) certification. Data overwrite deletes information on the hard drive by writing a IP Filtering No
series of random ones and zeros over the sectors storing data, usually multiple
times. The CC test relates to how data is deleted from a device’s hard drive after
being used. CC certification is carried out by a government-approved test facility. MAC Filtering No
Many manufacturers get CC certification to satisfy government security require-
ments and it is a requisite for many government agencies and contractors. Most
MFP devices pass evaluation assurance level (EAL) 2, with some aiming higher at
EAL 3. The higher the level, the more extensive the testing, and the more secure
the hard drive is deemed.

Controlling Access
One of the keys to security is limiting the initial access to the device both remotely
and at the device itself. TCP/IP and MAC filtering allow the administrator to limit
remote access to the device. MAC filtering is more secure; the TCP/IP address
can be copied but the MAC address is a fixed specification that can not be
changed.
IPv6 is now becoming commonplace on network devices. IPv6 makes it harder to
crack or hack into a PC address range by making the address more complex.
Network authentication is now available on nearly every MFP and printer, forcing
users to enter a user name and password before access to the device is granted.
Most devices can verify a user by linking to Windows Exchange user lists, Novell
network user lists, and LDAP server lists.
There should also be password encryption at the point of the login process
through SSL or other encryption or other security technology (such as Kerberos)
preventing hackers from watching and capturing user names and IDs as they
travel over the network.

Security
Security Options

Security on the Xerox 6204 with FreeFlow® Accxes® Print

Server is comprised of an administrator password for ac-
cess to network settings, system parameters, user man-
agement and system tools, which can be accessed
through any Web browser by typing in the IP address of
the device from any workstation on the LAN and entering
the administrator password.

Log In/Out button

When enabled, the System Password must be entered to

gain access to administrator setting and to shut down the
device.

System administrator password screen

A great advantage with the FreeFlow ® Accxes® Print

Server is the optional Job Accounting module. With the
Job Accounting feature installed and set to “enabled,” us-
ers are prompted to use an assigned User ID and Account
ID that keeps track of prints, copies, and scan usage.
Jobs printed with invalid IDs are printed with an error page.

Job Accounting login screen (Job Accounting option)

Accessibility
In the U.S., Section 508 legislation prohibits government agen-
cies from purchasing devices that are not accessible to those
with physical impairments. For this reason—and the corporate
world’s increased focus on delivering a better work environ-
ment for all—user-friendly features for physically-impaired us-
ers are considered more and more.
Common design features include tilting control panels which give wheelchair-
bound users a better view of the screen and larger display options for those
with impaired vision.
Voice navigation and Braille also are becoming increasingly popular. Easy
access to the paper path for jam removal or front access to toner supplies
make a device more user-friendly to all.

User Accessibility to Device Controls

The Xerox 6204 Printer control panel has an easily visible fixed screen with
hard key buttons and LCD touch panel with contrast adjustments. The controls
can be accessed adequately from a seated position.

User Accessibility for Media Refilling

The Xerox 6204 paper rolls can easily be replaced from a seated position.
Both media rolls are accessed at the front of the machine.

User Accessibility for Media Jam Removal

Disabled users can view the tilted control panel screen to locate a paper jam.
With the device’s short paper path, wheelchair bound users should be able to
handle any jam that occurs with the same ease as a standing user.

User Accessibility for Routine Maintenance

Toner is replaced at the back of the machine, therefore, adequate space is

required around the machine to allow wheelchair accessibility for toner re-
placement. The waste toner receptacle is easily accessible when the clam
shell is opened.

Accessibility
WHAT WE LIKED

• We liked the capability of loading the paper rolls from the front of the ma-
chine. The rolls were easy to remove and replace from a seated position.
• The control panel has hard keys and a touch screen that is angled for easy
viewing from a seated position and a contrast control to enhance the clarity
on the touch screen.
• We liked the raised dot indicator on the numeric ‘5’ key to help sight impaired
users distinguish the number pad.

WHAT WE WOULD LIKE TO SEE

• We would like to see an easier way to get to the waste toner bottle and toner
refilling. It would increase accessibility by keeping the copy receiving rack
attached instead of removing it when opening the clam shell to perform this
periodical maintenance.
• While the control panel has indicators for the sight impaired such as a raised
line on the stop key and a raised dot for the start key that may be distinguish-
able, a larger start key might enhance usability.
• We would like to see the numeric keypad fitted with concave buttons to ac-
commodate users with limited dexterity.

Copy
In the past, copying was a leading monochrome wide format Copy Features Summary
workflow. In most cases, it still is.
2.36 ips (60mm/s)
The need for copying will always be a factor. Hard copies will Maximum Copy 4 D’s a minute
Speed 5 D’s a minute
always be needed in monochrome wide format devices. If the
(optional)
digital file for a document is not readily available, and there is no
other way to print the file, copying is going to be your only choice. No
Scanner 600 dpi/256 grayscale
computers, networks or programs are needed. Just a wide format copier and
you are set.
Scan Speed 3.0 ips (76.2mm/s)
Building Sets
Building sets are a major workflow requirement for most AEC companies. A set
building mode is essential in saving time and labor costs. Now that most digital •Scan and send to front
monochrome wide format devices have a hard disk drive installed, set building Document Feeding •Scan and stack on
original stacker.
can offer more functionality and capabilities.
Set Build Yes
Concurrency
Continuous Copying Yes
Concurrency is the ability to handle multiple tasks at the same time. This
functionality can vary greatly on wide format MFPs. Some devices cannot
Scan Ahead Copy Unlimited
accept a copy or scan job while a print or copy job is in progress. If a connected
wide format MFP is carrying out either job, a walk-up user must wait for the job
No. of Copy Job
to finish to scan in their copy or scan job. A multi-tasking, powerful controller or Programs
None
RIP can be the difference in delivering concurrency functionality on a wide
format MFP. Customizable
One-touch Buttons on No
Home Screen

Max/Min Zoom Ratio 25% to 400%

Copy
Image Quality: Copy Original Test Documents

The Xerox 6204 with Accxes® Print Server has five copy modes to choose from, Original document was printed from a PDF in
color on a 1,200x2,400 dpi wide format inkjet
text/line, text/line clear, text/photo, photo (halftone), and photo (contone).
printer and copied by the Xerox 6204 with Ac-
cxes® Print Server in text /lines, text/photo, and
Test Process: Copy (Lines and Text original) photo(halftone) modes.
BERTL tested three out of the five Original copy modes, text/lines, text/photo,
and photo (halftone) modes. The images below represent the original that was
cropped from a 36”x48” document with text that
ranges from 4 pt up to 14 pt.
Testing was performed with a wide range of copy originals to look for strengths
and weaknesses of the device. Image quality was to a high standard across a
wide range of original types.

Red Arial Type 4 pt, 6 pt, 8 pt,10 pt,12 pt, & 14

pt
0.25 pt red line in Photo mode
Red original Photo mode

0.25 pt red line in Text/lines mode

Red original Text/lines Mode

0.25 pt line border in Red

0.25 pt red line in Text/Photo mode

Red original Text/photo mode
Text and lines reproduced well in all modes in black and red. Text was crisp and
clear down to 4 pt both in black and in red. Lines were sharp down to 0.25 points
in black and in red.

Copy
Image Quality: Copy Original Test Documents

The Xerox 6204 with Accxes® Print Server has fiv copy modes to choose from, Original document was printed from a PDF in
color on a 1,200x2,400 dpi wide format inkjet
text/line, text/line clear, text/photo, photo (halftone), and photo (contone).
printer and copied by the Xerox 6204 in text /
lines, text/photo, and photo modes.
Test Process: Copy (Photo Original)
BERTL tested three out of the five Original copy modes, text/lines, text/photo, The images below represent the original that was
and photo (halftone) modes. cropped from a 36”x48” document.

In this test, we looked at how well the device copied a photographic original in
the three modes previously mentioned.

Photo mode Text/lines mode

In all three modes tested, image quality

was to a high standard with the photo
becoming a little darker. There was
more contrast in lines and text mode,
and it began to lose fine details.

Text/Photo mode

Copy
Image Quality: Copy Original Test Documents

To create a real world test, BERTL analysts marked-up original documents Original document was printed from Autodesk on
the Xerox 6204 with Xerox FreeFlow® Accxes®
with a red marker and green, yellow, orange, and pink highlighters. This is
Print Server. Color edits were made to the fin-
often seen in AEC workflows and is not an easy task for most traditional ished print, starting from top; yellow highlighter
monochrome scanners. (left) , red pen, pink highlighter (right), orange
highlighter and green highlighter.

Photo (halftone) mode

Text/ Photo mode

Text/ Lines mode

As the images above illustrate, the color edits had slight changes in the
generation copy output between modes. The yellow highlighter was missed
altogether. T red marker, orange, green, and pink highlighters rendered
information formally highlighted and remained clearly legible. All three
modes gave fantastic results in all three modes tested.

Copy
Image Quality: General

Copy Image Quality Settings

In addition to selecting original type, users have other options to
adjust the image and output appearance.

Users can select scale ratios to reduce and enlarge images from 25
percent up to 400 percent and can adjust image density as well as
turn on or off background suppression. If the image still isn’t up to
par, contrast can be accessed and adjusted all in the same image
quality tab.

The choice of media for output can be specified. Original width can
be specified or sensed automatically by the scanner.

From the “more features tab” there are features such as image
location, edge erase, scan offset, collation, mirror image, and image
inversion to get desired results.

There is also a great feature called “Sample Copy” that is within the
More Features tab. With this set to “on”, a sample copy of a section
in the original is printed and allows the user to make final
adjustment settings for final print or accept current settings and
continue with copy settings as is.

WHAT WE LIKED:

• We liked the copy quality in all modes. Photo mode offered great
detail in photos, while keeping the sharpness for text and lines.
In text and line mode, the scanner picked up every line in color or
black down to 0.25 point.
• In our highlighter test, we liked how well the scanner picked up
edits in green, orange, and pink highlighters and red marker.
Lines and text were very clear through the highlighted areas and
it was still evident that a marker was used to mark up the areas.
• With the FreeFlow® Accxes® Print Server, users are able to
scan in and collate up to 256 originals to make collated sets. The
Accxes® Print Server will also allow original image quality
settings to be changed independently while scanning in a set.

WHAT WE WOULD LIKE TO SEE:

• While the original receiving rack had no problems with D size and
under originals, we would like to see a better way of handling
larger originals such as the E size. The machine has a tendency
to curl up the originals at this size and get them out of order.

Print
The Print function is where most wide format
documents originate, most commonly from a Print Features Summary
toner based or thermal inkjet based wide format
Xerox FreeFlow® Accxes® Controller
printer. Gone are the days of blueprint originals
or hand drafted drawings. Originals are usually CPU 3.06 GHz
created digitally and are designed to be printed
Main Memory: 1GB
on a digital device. RAM and Hard Drive
Hard Drive: 80GB

Due to the physical size of the documents being printed, file

WPD 2000, XP, Server,
sizes vary. A file size of 25MB is common and some could eas-
2000, Server 2003, XP x64,
ily reach 100MB and above. For this reason, most mono- Server 2003 x64, AutoCAD
chrome wide format printers have an on board controller or RIP HDI Drivers 2002, 2004,
and a large capacity HDD to process these large files effi- Printer Drivers 2005, 2006, Adobe Postscript
ciently. 3 (optional).
Windows Vista drivers will be
Large jobs could delay the printer from performing other tasks, posted on www.Xerox.com in
which could be detrimental to productivity in workgroup envi- February.
ronments. It is important that the printer controller have suffi-
cient memory, processor and hard drive space to handle busy
Network Protocols TCP/IP and LPR, HTTP, FTP
workflows.
10BaseT/100BaseTX
Connectivity Interfaces / Standard
Ethernet
Most devices include Fast Ethernet (10/100 Mbps) and USB
connectivity out of the box; some include parallel connections. Client Software Accxes® Client Tools
In addition, some devices include a FireWire connection.

PDLs The same is true of network traffic tests where multiple jobs are
submitted at once. By rearranging the order of the jobs, the
HP-GL/2, HP-RTL, and WPD are the de facto printer descrip-
productivity of Device A and Device B could easily be reversed.
tion languages (PDLs) of choice provided by all suppliers. Most
offer a PostScript driver as an upgrade. A few manufacturers BERTL does not restrict its evaluation of print performance to
also include their own PDL that is based loosely on the Win- such tests. It provides information on how jobs are treated
dows/GDI printing technology of old. These Windows or GDI across the various PDLs offered, thus allowing users to get the
drivers often offer significantly more printer options than tradi- best out of the device.
tional HP-GL/2, WPD, and PostScript drivers.
Printer Drivers
Productivity Driver design varies enormously from manufacturer to manu-
Judging print productivity is an inexact science at best or mis- facturer. Most try to keep a common style throughout their
leading at worst. Factors such as processor power, memory range to reduce learning curves. However, many have signifi-
capabilities, spool and RIPping efficiency, engine throughput cant design differences between PDLs, which can raise issues.
speed, RIPping while printing capabilities, and more play a ma- While many features are common throughout drivers from all
jor part. Most devices fair better in some factors than others. manufacturers, there are some differentiators, which while
Different workflows may benefit from one factor more than oth- niche benefits in many instances, can be valuable in the right
ers. hands. We highlight the strengths and weaknesses over the
following pages.
It is easy to play judge and pronounce what determines pro-
ductivity. But this has little merit when evaluating print perform- Ease of Installation
ance for an end-user environment. Device A may print Docu-
ment 1 faster than Device B. But Device B may print Document The Xerox 6204 tested by BERTL was installed by a Xerox
2 faster. You cannot determine which document is the best factory trained engineer. For user installations, Xerox represen-
measure of productivity. tatives will train users, IT managers, and other customer tech-
nical staff with installation and training of the device and driv-
ers. The Xerox print drivers can be installed by users without
difficulty.

Print
Print Productivity

As part of its evaluation, BERTL analysts ran a selection of different wide format
job types through the Xerox 6204 with FreeFlow® Accxes® Print Server looking
for printing workflow selections that would have a major impact on output speed
and network impact. (Also see later in the report where BERTL analysts look at
more complex batch workflow productivity using Xerox’s Accxes® Client Tools.)

PDF or AutoCAD Format? There is an ongoing debate surrounding AutoCAD

file formats and the increasingly used Adobe PDF alternative. BERTL looked at
this workflow taking a 29 page building project that originated in AutoCAD. The
document was first printed directly from the AutoDesk Viewer using the HPGL\2
driver for Windows and was then converted into a PDF file using default 600 dpi
PDF conversion settings, and resubmitted to print using the HPGL/2 driver for the A 29 page 24” x 36” hotel building
Windows driver again. project originating in AutoCAD with
full color renderings and mono-
29-page Architectural plan printed from DWF and PDF formats
chrome line drawings / floor schemat-
using HPGL/2 driver for Windows
ics.
Time taken to print Print File Size
DWF Format 366 sec. 173 MB
PDF Format 357 sec. 123 MB

Does the driver make a Difference? To look at the difference between the
productivity and bandwidth associated with the Windows driver and PostScript
driver, BERTL analysts then sent the same 29-page PDF document to print using
the PostScript driver.

29-page 36” x 48” Architectural plan printed in PDF formats

using HPGL/2 driver for Windows and PostScript print drivers
Time taken to print Print File Size
Windows Print Driver 656 sec. 93.7 MB
PostScript Driver 662 sec. 23.4 MB

Print
Print Driver Functionality

The HPGL/2 Driver for Windows for the Xerox 6204 with
FreeFlow® Accxes® Controller gives the user increased
functionality compared to the HDI drivers and optional
PostScript drivers. The HPGL/2 Driver for Windows includes
additional features for image quality such as Vector Halftone
Optimization, Fine Line Grayscale Rendering, Fine Line
Pixel Threshold, Line Scale Mode, and the Make All Colors
Black Option.

The Paper tab of the HPGL/2 for Windows driver offers a

broad range of settings. The user can select media size and
media size range, number of copies, margin and
justification, and output orientation.
Paper tab of the HPGL/2 for Windows Print Driver

The Job tab allows users to select a banner page to be

printed, a label can also be selected or created here, and a
predefined Raster Stamp can be added.

A really nice feature that is also included in the HPGL/2 print

driver from within the job tab is the ability to nest smaller
size documents on larger paper for media saving and
convenience. Media mismatch can be configured if a user
wishes to change what the printer default setting is. Single
page job is available for selection in the job tab and is a
unique option offered on the Accxes® controller that allows
users to print multiple prints without cutting them down to
size and keeping them attached to each other.
Job tab of the HPGL/2 for Windows Print Driver

The Graphics tab has various options that affect the image
such as document scaling, raster image scaling, mirroring,
page rotation, document type (Lines and Text, Graphics,
Photo), and enablement of RTL native mode resolution.

Graphics tab of the HPGL/2 for Windows Print Driver

Print
Print Driver Functionality (cont’)

The rendering tab is where users have the ability to really

control image quality. Here users are able to adjust
contrast, lightness, change Vector Halftone Optimization to
Line Optimized or Area Fill Optimized, Change Raster
Halftone Method to Screen or Error Diffusion, change the
Fine Line Grayscale Rendering to Contone or Black, adjust
the fine line pixel Threshold and Vector Minimum Line
Widths and change output resolution to 200, 300, 400 or
600 dpi. This is also where users are able to select the
“Make all colors black” option and initiate line Scale Mode.
Media Size Detect options are also available from this tab.

BERTL used the labeling option with date and time stamp to
keep track of settings for print quality testing and found it to
be very helpful in identifying settings used for print samples.

The look and feel of the PostScript driver is different and

offers less functionality as opposed to the HPGL/2 for
Windows print driver. Although most of the functionality is
incorporated into the PostScript driver, it is displayed
differently in the print driver menus. We were pleased to
find the job tab to have the same look, feel, and functionality
as the HPGL/2 driver. This driver is generally reserved for
printing files that require PostScript to acquire the desired
image quality.

Printing through the PostScript Driver.

Print
BERTL has custom designed a selection of test documents to investigate
the ability of wide format devices to reproduce fonts, fine lines, and
graphics in both monochrome and color environments. This is a cropped image of a BERTL test pattern
Image Quality: Default Settings looking at reproduction capabilities on fine lines in
multiple colors.
Printer Default Settings:
Print setting: 600 dpi, grayscale
Printed on the Xerox 6204 with Accxes® Print Server through the HPGL/2
for Windows driver in default mode is the Graphics tab, where Raster
Image Scaling is set to Photo and the Document Type is set to Graphics.
In Rendering, Vector Halftone Optimization is set to Area Fill Optimized,
then line Optimized is selected. The Raster Halftone method is set to
Screen and Fine Line Grayscale Rendering is set to Contone. The Print
Resolution is 600 dpi.

Overall, BERTL analysts were impressed by the print quality on the Xerox
6204 with Accxes® Print Server in its default mode. The images proved to
be both crisp and clear, and the lines and text reproduced accurately and
sharp. Text reproduced flawlessly down to 4 pt and lines reproduced well
down to 0.25 point.
RED line in Grayscale mode
While the default print settings should be adequate for most documents,
the HPGL/2 for Windows driver has more advanced settings for specific
document types. This gives users more control over print quality.

Realizing that we cannot possibly show every mode and corresponding

option like resolution and image enhancement settings, we chose to show
how printing color lines and text is affected while printing with default print
settings. The illustrations to the right highlight how the print mode selection
affects the text and lines when printing color text and lines in default mode.

BERTL printed a 36” x 48” Test Pattern with various lines, text, image
gradations, and borders in all the available modes.

In default mode, color lines and text are printed in grayscale. With the RED line in All Colors Black mode
vector halftone setting set to Line Optimized, the red text did not have a
visible dot pattern. Lines and text were crisp. Although these settings
capture the lines and text adequately, there is a choice to make all colors
black by checking the box next to “All Colors Black” in the renderings tab
from the HPGL/2 for Windows Driver. The
illustrations below show the difference between
the two previously mentioned print settings.

This is a cropped image of a BERTL test Print Mode: Grayscale Print Mode: All colors to black
pattern looking at reproduction capabilities on
colored fonts.

Print
Image Quality: High speed (text) cont’

This is another example of a real world AutoCAD

document designed in color that was printed on the Xerox
6204 with AccXES® Print Server through the HPGL/2 for
Windows driver in default mode is the Graphics tab, where
Raster Image Scaling is set to Photo and the Document
Type is set to Graphics. In Rendering, Vector Halftone
Optimization is set to Area Fill Optimized, then line
Optimized is selected. The Raster Halftone method is set
to Screen and Fine Line Grayscale Rendering is set to
Contone. The Print Resolution is 600 dpi.

To see the power of the “all colors to black” mode, we

compared it in grayscale mode again with this multi color
document. This mode is an imperative tool for these types
of documents to capture all the detail when a color wide
format device is not available.

Magnified area for examples below.

A 116 percent magnification from a cropped image of a print with settings that are mentioned above and then again using the
same settings with “All Colors to Black” selected.

Print
WHAT WE LIKED

• We liked the “all colors to black” mode, which allows the user to make all col-
ored lines come out in solid black rather than a dot pattern in grayscale
mode.
• We liked the ability to choose the resolution of the output in order to keep file
sizes to a minimum when sending complex multi-page documents for draft
purposes.
• We liked the ability to cancel prints even after the job has started printing.
This will keep waste down and free up the machine quicker.

WHAT WE WOULD LIKE TO SEE

• We would like to see the PostScript and HPGL drivers have the same look
and feel to eliminate confusion and decrease learning curves for users.

Scan Standard Embedded Scanner

Today there are millions of wide format paper documents stored Scan Features Summary
as hard copies that need to be converted to electronic docu-
ments for disaster recovery, raster to vector conversions, elec- Maximum Scan
3.0ips
Speed
tronic document management, and more.
10/100/1000BaseT
Connectivity Options
In just a few years, network scanning has moved from a luxury Ethernet
item to an important part of wide format workflow. Virtually all wide format MFPs Scan to Email No
offer standard or optional network scanning. Monochrome and color wide format
MFPs offer either an integrated scanner or a stand-alone scanner. Integrated Scan to SMB No
scanners are most often found on the monochrome wide format MFPs.
Scan to FTP Yes

Address Book Integration Scan to HDD Yes

Integration into central corporate address books on LDAP or NT servers is the Scan to URL No
de facto standard today in cut sheet MFPs, as is the ability to force-populate
outgoing email with sender information through an enforced login process. This TWAIN Scanning No
way, outgoing communications from the remote MFP can be traced back to the Scan to External
user and audited for compliance purposes. These features soon will be com- Memory Source No
mon on wide format MFPs, enabling more control over electronic document dis- (USB/SD card)
tribution.
Network
No
Authentication
Destinations
Scan-to destinations include email, SMB (Windows desktop locations), and LDAP Authentication No
FTP. In some instances, the scan goes directly to the hard drive of a work sta- File Formats
tion or back to a RIP (controller). TIFF, PDF, CALS-I
Supported
Encrypted PDF
Security No
Format
Security is another hot point in scanning. Several devices now include the capa-
bility to send scanned messages using encrypted PDF or other secure transfer Resolution Options
150, 200, 300, 400,
medium. This can be an important factor in industries sensitive to data theft or 600 dpi
misuse. Ad hoc Subject
No
Line Entry
Integration with Third-Party Applications
Ad hoc Message
The big buzz in the MFP industry is the move toward open architecture, where Line Entry
No
the firmware backbone of the device is based on an industry standard like Java
or .NET rather than proprietary systems. This opens great opportunities for far Ad hoc File
No
greater MFP integration with other software applications through third-party ap- Name Entry
plications created with software developer kits (SDK).

Through these partnerships, scanning from the MFP can take on a new life, Wide Format Scan System (Optional)
doing more than just routing files from the MFP to an email or folder. Now, infor-
mation can be directed into a sophisticated workflow with complete metadata, 600 dpi (interpolated
billing information, image enhancement, and other functions, all from the initial 400x600)
scanning action, rather than the multi-stage process used previously. Scanner Scan to net 400 dpi
Color scanning
(Optional)
Currently, there is great differentiation in the field of scanning as manufacturers
continue to develop this aspect of the device. Watch for more image enhance- Standard—2 ips
ment and workflow capabilities to become commonplace as scanning continues Optional—4 ips
to pick up the pace as an important factor. Scan Speed Optional—7.3 ips
(7.3 ips with scan to
net only)

Scan
Scanning

Scanning is optional with the addition of the Scan to File and

Scan to Net functionality for the Accxes® Print Server.

Xerox’s high resolution scanner is capable of capturing fine

detail in up to 600 dpi resolution. The Accxes® Print Server
comes with Accxes® client tools where scan management
and configuration takes place.

Scan Destinations

Scans are directed to up to 46 mailboxes and four FTP loca-

tions that can be set up on the machine’s hard drive through
the control panel. Accxes® Client Tools enables users or
system administrators automatically retrieve scanned docu-
ments and deposit them in a designated location either on a
workstation or to a shared network folder by setting the mail-
boxes to be auto polled. An FTP Browser or Client can also
be used to retrieve Scans from the Accxes® controller.

As a default setting, all un-retrieved scanned documents will

be deleted in 24 hours. This setting can be changed in one
hour increments from 1-24hrs. This helps to keep the
Accxes® Print Server running efficiently and ensures that
there is always enough disk storage space to maintain all
copy, print, and scan functionality.

Scan
Scan Settings

Scan image quality settings are similar to copy settings with

obvious differences like file type settings and scan destina-
tion settings.

A couple of useful settings that are available for selection in

the More Features tab of the scanning menu are the pre-
view On or Off settings and the Scan to Print setting. The
scan to print setting allows the user to make a copy at the
point of scanning. The preview on or off feature creates a
JPEG thumbnail of the scanned document for, quick pre-
view within Accxes® Client Tools.

WHAT WE LIKED

• We liked the option to create a JPEG thumbnail image of

a scanned image for quick viewing. This greatly helps
users recognize documents easier and spend less time
spent opening third party applications to confirm docu-
ments before sending them to their final destination.
• We liked the option to scan at 600 dpi for jobs that require
high resolution and the option to scan at lower resolutions
of as low as 150 dpi when quality is not a factor.
• We liked how easy it was to set up scan destinations both
from the machine as well as through Accxes® Client
tools. Settings were straight forward and also easy to use
once they were set up.
• We liked being able to create a prefix for all scanned
documents from within Accxes® Client Tools.

WHAT WE WOULD LIKE TO SEE

• We would like to see the scan destination mailboxes se-

cured by a password to keep scanned documents private.
• We would also like to see some sort of a pop up window
to name the files as they are uploaded from the mail-
boxes. This would exclude having to name the files at a
later date.
• Although users are able to choose an editing application
to open automatically when scans need editing, we would
like to see a built-in image editing function such as
despeckle, deskew, or rotation directly from the control
panel, or when setting up the mailbox, and to be provided
as an option or set as the default scan editing.

Job Submission Tools

Job submission tools enable users to submit various raw file
Job Submission Tools
types through software or a Web browser on any workstation on
the network to be printed to a wide format printer. Job submission tool
Accxes® Client tools
software
Increasingly, these job submission tools are bundled with the
printers and some offer these tools as an option. Whether the job Web submission tool
submission tool is Web-based or client-based, it should be con- No
software
sidered as a vital tool, especially in reprographic and CRD environments that
handle complex jobs that are built from different file types into a finished set.

Web Submission Accxes Client Tools

Web submission tools enable users to gain access to a wide format MFP or con-
Microsoft windows:
troller individually through a Web browser simply by typing in the IP address of
2000, XP and Sun
the device. The Web interface resides on the device and gives the user the con- Solaris.
venience of viewing documents before printing, changing print settings, and Operating Systems English, French, Span-
sending files to print without loading software or drivers. ish, Italian, German,
Sending a job that includes multiple file types and needs to become a set can be Portuguese and Rus-
aggravating at times. Web submission tools can give users the ability to create sian versions
sets in a more streamlined way.
Accxes® Plug-in for
Plug-ins
PostScript Driver
Job Submission Software
Job submission software has similar functionality as Web submission with some Applications Accxes® Client Tools
exceptions. Job submission software needs to be loaded and licensed for each TIFF, EDMICS, CALS,
individual workstation. Job submission software usually can access more that HP-GL, HP-GL/2, RTL,
one device simultaneously without the need to log in and out of each device in- NIRS, CALS-1, DWF,
dependently, which makes it a favorable option for companies with multiple de- JPEG 2000, PNG,
vices. Connection to the devices are, more times than not, by the IP address of GIF, BMP, EPS, PDF
the device and use the drivers of the particular device. There is also an upload Supported Languages (Optional), PS
(Optional), TIFF with
function in the Web Printer Manager Tool that allows Web Submission of a sin-
LZW compression is
gle print file to the Accxes controller. due in Accxes Firm-
ware 12.1 due for re-
Accxes® Client Tools lease March 1, 2007.

Accxes® Client Tools is the client software that comes with the Xerox 6204 with Minimum Client Pentium, 200 MHz, 64
workstation MB of RAM, 5MB HDD
FreeFlow® Accxes® Print Server. Experienced Xerox digital wide format users
requirements free space
will be familiar with this software and require virtually no learning curve. The
Accxes® Print Server is available for some legacy and is available for current
Xerox digital wide format devices such as the Xerox 510, Xerox 6050™/6030™,
Xerox 721, Xerox 8825, 8830, 8850, and Xerox Scan System.

Accxes® Client Tools software gives users and administrators tools to submit
their print jobs in an efficient manner, retrieve scanned jobs automatically or
manually, manage multiple devices, and manage print queues all in one place.

Job Submission Tools

Job Submission Tool Functionality

One of the great features of Xerox’s Accxes® Client Tools

is its multiple file formats that it supports. All of the com-
mon file formats are supported, including TIFF, PLT,PS,
PDF and with the Autodesk key installed, DWF files are
also supported. DWF is a widely used file format for
viewing and printing native Autodesk AutoCAD files that
are saved in this format. This function is quite unique due
to the fact that most wide format document submission
tools do not include support for raw DWF file submission.
This increases usability and capabilities immensely for
workflows where these file types are commonly used.

Job options can easily be changed the same way they

can be set from the HPGL/2 for Windows driver. This is
great for optimizing workflow by keeping settings the
same whether a job is being printed through the print
driver or through the Document Submit tool within Ac-
cxes® client tools. Overall, BERTL analysts were im-
pressed with the job submission capabilities of the Ac-
cxes® client tools.

WHAT WE LIKED

• We liked the ease of use in Accxes® Client Tools to

manage multiple devices all in one place and the ability
to select a default device for the Document Submission
Tool and the Document Retrieval Tool for a streamlined
workflow.
• We liked that it is possible to submit DWF files with the
Accxes® Client Tools, Document Submit Tool by adding
the optional AutoCAD Accxes® feature.
• We liked how the same print settings are available for
both the HPGL/2 print driver as well as the Accxes®
document submit tool.

WHAT WE WOULD LIKE TO SEE

• Although we liked the ability to view what is in the print

queue with Accxes® Client Tools, we would like to see
the percentage of file processing that has been com-
pleted so that all users know what the status is with jobs
in the queue.

Summary
The Xerox 6204 is a scaleable digital monochrome wide format MFP that offers a
small footprint with all the functionality that a small architectural, engineering, con-
struction (AEC or front office environment needs. It offers 600 dpi print, copy, and
scan resolutions for crisp copies, prints and scans.

The Xerox 6204 driven by the FreeFlow® Accxes® Print Server makes this device
even more robust with intuitive features and concurrency for scan, copy, and print.
It includes a higher capacity hard disk drive and more powerful processor to proc-
ess and store large scan jobs that allow for digital scan-once, print-many function-
ality to improve workflow.

While the device is designed to be an entry level device, leaving the high volume
work loads to Xerox’s more expensive wide format product offerings, the 6204
delivers a lot of functionality and ease of use that leaves some of the company’s
other products way behind.

Standalone printing is made available via the inclusion of an intuitive HPGL/2

Driver for Windows, HDI driver for AutoCAD (plus an optional PostScript driver)
with more advanced project-based printing tasks made possible and streamlined
via Xerox’s Accxes® Client Tools. This versatile tool was found to be invaluable to
BERTL as it attempted to carry out a selection of typical end user workflow sce-
narios such as batch printing. The optional DWF file submission capabilities puts
Xerox ahead of some of the competition.

Scanning is fast and efficient with good image capture quality across a wide range
of original types, allowing users to convert legacy paper-based documents quickly
into electronic formats. The Accxes® Print Server greatly improved scanned docu-
ment workflow over the standard embedded server with the ability to set up auto
polling of up to 46 scan mailboxes. Auto polling creates a true scan solution that
deposits all files scanned to a scan destination to be sent to a specified network
location with a predefined file prefix, making it easy to identify files at a later date.

Image quality across both copy and print modes was exceptional. There were mul-
tiple image quality setting options that were made available to capture all the detail
of a document. Although there are a number of image quality settings, default
print mode is more than sufficient for most jobs. This is a plus for a device of this
type where the typical user, a business professional, will be looking for the mini-
mum intervention with the device over the course of a day.

Design-wise, BERTL found the device to be well thought out on the whole with
easy toner and paper refilling processes, which will be appreciated by front office
staff in expensive business apparel. The compact footprint, the front and side ac-
cess to routine maintenance, and jam points allow the device to be positioned in
small footprint office regions, which will again be appreciated in environments
where office space is at a premium.

The 6204 with the Xerox FreeFlow® Accxes® Controller is a wide format solution
that takes the device up more than a couple of notches in functionality and work-
flow enhancements. This will certainly put Xerox in a strong position in the entry
level decentralized wide format market and fills a gap in its portfolio that competi-
tors had been exploiting up until now.

Copyright © 2007 MCA Internet, LLC dba BERTL. www.BERTL.com February 1, 2007
All Rights Reserved. The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document. This document may only be viewed
electronically through the www.BERTL.com Web site and may not be stored in electronic or hard copy format. Any reproduction of trademarks is strictly prohibited. BERTL accepts no responsibility for any inaccura-
cies or omissions contained in this document.
WideFormat Xerox 6204 With FreeFlow
Accxes Print Server
Page 40 • February 1, 2007
About BERTL
The success of an organization depends on its ability to manage its information
and assets. An effective workflow process requires the complex integration of
information, devices, software, and people.
IT managers, office managers, and other knowledge management professionals
need to know which digital imaging devices would best serve their specialized
workflow processes.
BERTL’s services are designed around this real-world framework, delivering
business consumers the independent analysis and insight they need to make
critical decisions about digital imaging’s role in their organization.

Independent Analysis and Insight

BERTL’s reports, comparative data, and strategic guides look and digital imag-
ing through the eyes of the business user. The research examines not only the
technical features, but also vertical market applications, and business benefits.
The impact on worker productivity is a primary concern.
BERTL is 100 percent independent. It receives no funding from manufactur-
ers and all product evaluations and reports are published at BERTL’s own ex-
pense for its subscribers. Business users worldwide trust BERTL for objective,
unbiased analysis of digital imaging systems.

BERTL Services

Reports and Star Ratings

BERTL analysts provide detailed reports of the technical and practical benefits
of thousands of color and monochrome workgroup, departmental, office,
graphic arts, wide format, and digital print production devices.

Product Specifications
DataCheck Gen II provides the most current competitive data on printers, copi-
ers, MFPs, fax devices, wide format printers, scanners, and more.

News, Interviews, and Analysis

The iTchat online magazine provides insight into the dynamics and trends of the
digital imaging marketplace through interviews, feature articles, and software
reviews.

Vertical Sector Research

BERTL's research paper library provides detailed, objective analysis of docu-
ment-related productivity issues in vertical market segments, examining docu-
ment workflow issues, usability, return on investment considerations, and more.

BERTL Awards
BERTL analysts recognize the leading devices and software solutions in the
annual BERTL’s Best awards. BERTL also honors the performance of manufac-
turers in the annual Readers’ Choice selections.

Contact BERTL

200 Craig Road, Manalapan, NJ 07726 USA

Tel 1.732.761.2311 ▪ Fax 1.732.761.2312
Email: info@bertl.com ▪ www.BERTL.com

Copyright © 2006 MCA Internet, LLC dba BERTL. www.BERTL.com 1 February 2007
All Rights Reserved. The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document. This document may only be viewed
electronically through the www.BERTL.com Web site and may not be stored in electronic or hard copy format. Any reproduction of trademarks is strictly prohibited. BERTL accepts no responsibility for any inaccura-
cies or omissions contained in this document.

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