CPL (MAGEFAM) APPT/FF/2017 CIN : U4231GJ1991PLC015132
July 13, 2017
LETTER OF APPOINTMENT
"FORM - A"
(Rule 22(1) of Sales Promotion Employees (Condition of Service) Act 1976 & Rules1976)
Emp No. 1040023
Mr. Bharath H B,
17th Cross V.V. Nagar
Kallahalli
Manyda
Karnataka
Dear Mr. Bharath H B,
This has reference to our offer letter for the position of FIELD OFFICER based at MYSORE Subsequent to your joining report received
through your manager, we are pleased to appoint you as FIELD OFFICER in our MAGFAM Division with effect from 10.07.2017 on the
following terms and conditions:
The following compensation structure shall be applicable to you till any further revision:
1.0 BASIC SALARY: Rs. 10130/- p.m.
2.0 HOUSE RENT ASSISTANCE: Rs. 4050/- p.m.
3.0 EDUCATION ALLOWANCE: Rs. 200/- p.m. Rs.
4.0 CONV/TRANSPORT ALLOWANCE : 800/- p.m. Rs.
5.0 PROF. PURSUIT ALLOWANCE: 2549/- p.m.
6.0 FIELD WORKING ALLOWANCES : Your Daily Allowances for Field per day work shall be as under :
7.0 200/- Headquarter Allowance per working day
8.0 200/- Ex. H.Q. Allowance per working day
9.0 Outstation Allowance As per Travel Policy
10.0 PROBATION: You will be on probation for a period of six months from the date of your joining and
shall be confirmed based upon your meeting the performance requirements and
progress as defined by the organisation. In case your performance or progress in
meeting the performance requirements are not found satisfactory during the
probationary period, the probationary period may be further extended further.
Alternatively, your services shall be terminated at any point of time either during the
probation period including extended probation period in case you are not able to
meet the performance standards of the organisation. Please note that during the
period of probation your services can be terminated without any notice or
compensation.
11.0 CONFIRMATION: You may be confirmed based on the feedback recommendation received from your
supervisors in the form of a structured "Probation Assessment" either during, after
completion of probation or extended probation.
12.0 COMPANY PROPERTY: Upon joining the Company, you will be given detailing bag, samples, detailing folder
and other promotional material in order to help you to promote the Company's
products effectively.
Upon leaving the company services for whatsoever reason, you are required to
return the same Immediately. In case you fail to do so, the Company shall recover
the costs as per following from your full and final settlement legally payable to you:
Rs. 3000/- in lieu of samples & promotion materials and Rs. 1000 towards company
bag in case of resignation before completing 6 months of service
Rs. 3000/- in lieu of samples & promotion materials and Rs. 500 towards company
bag in case of resignation after 6 months, but before completing 12 months of
service.
Rs. 3000/- in lieu of samples & promotion materials and "Nil Recoverable" toward
company bag in case of resignation after completing 12 months of service.
You are required to submit NOC from stockiest for clearing your FULL&FINAL
accounts
13.0 LEAVE TRAVEL ALLOWANCE: You will be entitled for Leave Travel Allowance of Rs. 500/- p.m. per month.
14.0 PROVIDENT FUND: You will be made a member of the Provident Fund and Family Pension Fund
Schemes
15.0 MEDICAL BENEFITS: You will be entitled to reimbursement of medical expenses of Rs. 1250/- p.m. per
month as per the Company's Policy.
16.0 GRATUITY: You will be entitled to Gratuity as per the Company's Gratuity Scheme.
17.0 NOTICE PERIOD IN CASE OF You are liable to be terminated from the services of the organization without
SEPARATION: assigning any reason, by giving one months notice in writing or payment of one
month basic salary in lieu of notice period which shall be binding on either side.
Incase of ceasing the employment by way of resignation, the Management has the
sole discretion to either
18.0 MAINTAINING CONFIDENTIALITY You are advised to maintain confidentiality of your compensation and also refrain
OF COMPENSATION: from taking cognizance of others' compensation.
19.0 RETIREMENT: You will retire from the Company's service on attaining the age of 58 years without
any notice.
20.0 PERSONAL ACCIDENT INSURANCE: You will be covered under the Personal Accident Insurance Scheme of the Company
in accordance with the rules applicable to your category.
21.0 LEAVE: You will be eligible to paid leave as follows:
21.1 PRIVILEGE LEAVE: You will be eligible to 01 day Privilege leave for 11 day's of working subject to prior
sanction or authorization after confirmation of service, which can be accumulated up
to 180 days.
21.2 SICK LEAVE: You will be eligible to 01 day Sick leave for every 36 days of working after
confirmation of service. Your sick leave for more than 2 days will be sanctioned on
your producing a valid certificate of illness from the Doctor under whom you will be
taking treatment. In case of doubt, the Company may arrange for medical
examination by Company's Doctor or from amongst the panel of Doctors appointed
by the Company, whose decision will be final and binding on you. Upon joining after
period of illness, you shall be required to present valid "Fitness Certificate" from
company nominated doctors.
21.3 CASUAL LEAVE: You will be eligible to 15 days Casual Leave in a calendar year, which will be given to
you on pro-rata basis after your confirmation.
22.0 WORKING HOURS: The major objective of your position is to capture market share in your respective
territory and hence you shall be required to meet Doctors, Chemists, Hospitals,
Paramedical etc. as required by the company from time to time at the convenience of
the customer/s to maximize their responses.
23.0 RESPONSIBILITIES: You will carry out the duties and responsibilities as assigned to you by your superiors
from time to time.
24.0 TRANSFERS: You are liable to be transferred from one establishment, department or division of the
Company to the other anywhere in India or abroad, which is in currently in existence
or started after your joining at the discretion of Management.
25.0 PHYSICAL FITNESS: Your appointment will be subject to your medical fitness as certified by the Medical
Practitioner nominated by the Company.
26.0 COMPANY'S RIGHTS: The Company reserves the right to terminate your services if your credentials as per
the information provided by you at the time of joining or otherwise are found false and
fictitious.
27.0 JURISDICTION: This appointment is subject to Ahmedabad jurisdiction and any dispute arising out
of this appointment will be raised and settled in Ahmedabad jurisdiction only.
28.0 OTHER SERVICE CONDITIONS: The above mentioned service conditions apart from those others which are in force
from time to time shall govern your service conditions with the organization.
29.0 NOMINATION OF LEGAL HEIRS: Please fill and return the enclosed Provident Fund Forms and Nomination Form. In
case of any change in the nomination due to changes in circumstances or any other
reasons, you shall be required to inform the same to the Company.
30. If at any time, in our opinion, which is final in this matter, you are found guilty of dishonesty, disobedience, disorderly behavior,
negligence, indiscipline, absence from duty without permission or in dual employment / business association / full time or part
time remunerative services or employment of any other company other than Cadila Pharmaceuticals Ltd. or any other conduct
considered by us deterrent to our interests' or of violation of one or more terms of this letter, necessary disciplinary actions will
be initiated against you which include claim for compensation damage caused to the company on account of such violations,
termination of employment with or without notice depending upon the gravity of the case, as may be.
3.1 Your job responsibilities shall include the following
1. Effective Promotion of company's products to achieve the Sales Budgets assigned to your territory
2. Implementing market & business strategy designed by the management
3. Providing feedback on Company's & Competitors products to the Product Management team
4. Identifying Potential markets and Potential Customers in various markets within your territory
5. Managing Stockists and C&F
6. Achieving Dr. Call Average of 12 per day, MCR coverage of 95% and above
7. Personal Order Booking to ensure availability of products to cater to Rx demands
8. Conducting symposiums, seminars & Doctor's group meetings.
9. Participation in all Cycle Briefing Meets and any other meetings called for by the company
10. Daily Work Planning and Submission and Daily Call Reporting in FFR tool
11. You will achieve and surpass the budgeted YPM for your territory from time to time
Kindly return the duplicate copy of this letter along with the Annexure duly signed in token of your having agreed to the terms and
conditions mentioned herein.
Very Truly Yours,
For CADILA PHARMACEUTICALS LTD.
Srikanth Dahagam Suresh Gupta
V P-H R President - Domestic Branded Business
Annexure
You are liable to be transferred on existing terms and conditions to any other place or business / HQ in India which is in existence at
present or started hereafter.
Your services are liable to be terminated by either side at any time without any notice and assigning the reason during the period of
probation. After confirmation your .services shall be terminated by one month's notice in writing on either side or one month's notice in
lieu thereof.
You shall adhere to the area of touring allotted and communicated to you from time to time.
You shall achieve the sale of Company products as per target allotted to you from time to time.
You shall adhere to the schedule fixed for the submission of Daily Call Reports (DCR) and Expense Statements. Daily Call Reports
should be submitted positively on a daily basis i.e DCR's should be mailed everyday for the calls made during the day. It will ensure
your working in the field and shall make you entitled for the salary and expense reimbursement. You will be marked on duty based on
the DCR. Please note in case the DCRs are received in bunch, only the latest DCR shall be considered for attendance and the earlier
ones will be treated as void.
You shall not without the prior written consent of your immediate superior work on Sunday nor Holidays indulge in or undertake any
private business / additional employment or calling of any nature while in the service of the Company.
You shall be liable to suitable action including summary dismissal without any notice or compensation in lieu thereof if you are found
dishonest or guilty of any misdemeanor or misbehavior during the course of employment.
You shall put in your efforts solely and wholly to the furtherance of the Company's interests and objectives and shall not indulge in any
act which may injure or cause loss to the Company's goodwill / reputation /image in the market place.
In case you commit any misconduct or violate the service condition or any fact as given by you in your bio data is found incorrect, then
your services can be terminated without any notice or compensation.
During your period of employment with the Company you shall not join any educational / technical or any other institutions without
permissions / sanctions given by the Management.
You shall loose lien on the appointment in rase you remain absent unauthorisedly after expiry of the leave originally granted or after the
expiry of extended leave if any or if you remain absent without any information or authorisation. Unless you return within 9 days and
give an explanation to the satisfaction of the employer, you will be deemed to have left the employment by yourself without notice from
the date of commencement of your unauthorised absence of ten days or more.
Your travelling expenses will be reimbursed as per Company's rules, which are in force now or which may be amended from time-to-
time in future.
That upon termination from either side, you shall return all Company's property namely; bag, visual aid, diary, literatures, stationary,
samples or any other property or material belonging to the Company. You shall also clear all your accounts of your stockists and will
furnish " No dues / No objection" certificate from your stockists, distributor and Area Manager respectively.
You will not be entitled to any salary and / or allowances if you indulge in any of the following restrictive practices:
Refusal of work (for the period of refusal)
No work (for reason attributed to the employees)
Remaining away from the assigned place of work, (for the period of remaining away) Refusal
to go on transfer / deputation / assignments (for the period of refusal)
Disregarding work / operational norms including delayed submission or non-submission of Daily reports, monthly reports and
any other reports required from time-to-time.
You will adhere to the leave rules of the Company which are as under:
For availing Casual leave you need to inform to your superior on the same day.
For availing Sick Leave more than 2 days you need to submit Medical Certificate on the day you resume for duty after availing
the leave.
Privilege Leave needs to be sanctioned by your Superior 30 days in advance.
Any leave availed without proper authorization /sanction from the Superior will be treated as loss of pay leave.
Contd….5
WORK NORMS:
1. You will cover all doctors as per the MCL.
2. You will cover a minimum doctor call average of 12 doctors per day as per standard list.
3. To implement and follow up on product strategies decided by PMT for better prescription mileage.
4. You will meet campaign doctors twice in a month or as decided by the H.O/PMT.
5. You will ensure the availability of products at all the chemist shops adjacent to the doctor's chambers.
6. You will achieve minimum call average of 5 chemists per working day as per the list provided by you in consultation and with
the approval of ABM / SM.
7. You will collectin for mation from the market and record it in the market survey feed back forms and sends it to the ABM/SM
along with the DCR.
8. You shall on an average do market survey from one chemist per day.
9. You will be responsible to collect data from the market and provide the same to the Product Management Department for
launching new products.
10. You shall ensure through the stockist that correct and complete stock and sales statement is prepared and submitted to the
concerned Managers. The statement should be signed with the party's stamp and discussed with the stockist, particularly
highlighting high inventory products and liquidation plan. Stock and sales plan should be dispatched on or before the 3rd day of
the month. Payment details must be reflected in the stock and sales statement,
11. You will follow up on the outstanding bills of your area in the interest of completion of sales.
12. You will ensure that the stockist maintains adequate stocks for all products.
13. It will be your primary responsibility to avoid expiry of all products at stockist level.
14. To strengthen the business you shall refrain from taking any leave during joint field working with ABM/SM/HO Personnel
except in case of unavoidable circumstances such as accidents/hospitalisation of self/family member's etc. Under these
circumstances you will provide proof or certificate of doctor under whom self/family member is taking treatment.
15. To develop and to establish customer relationship with at least 75 to 100 Doctors in the entire division for higher growth of the
division and for conversion of non- prescribers with regular or higher frequency of visit.
16. To explore the possibilities for new markets for future expansion and growth.
17. To do market research on competitors activities on various products, like price variation, novel strategies etc. and to give feed
back to the marketing dept. to combat competition.
18. To Participate/organize symposia/exhibition /CMEs and to assist the HO team to participate in seminars and annual
conference of doctors' meets.
19. To implement and to adhere to organization policies and norms which are in force by self and team members
20. To scrutinize the doctor prescription potential during joint field work to take corrective measures.
VP-H R
DECLARATION
I have read, understood and accepted the terms of employment as per appointment letter and Annexure. The information given by me
is complete and correct. If any part of the information given by me is found to be false, suppressed and incomplete or the above
conditions are not followed either at the time of recruitment or any time during the employment, I may be disqualified and my services
would be liable to be terminated with immediate effect without any notice.
DATE :
PLACE : SIGNATURE
COMPENSATION
NAME BHARATH H B
DESIGNATION FIELD OFFICER
DIVISION MAGFAM
HEAD QUARTER MYSORE
DATE OF COMPENSATION 10.07.2017
COMPENSATION
MONTHLY PAYMENTS
PER MONTH PER ANNUM
BASIC 10130
H.R.A 4050
EDU. ALLOWANCE 200
CONV/TRANSPORT ALLOWANCE 800
L.T.A 500
MEDICAL ALLOWANCE 1250
PROF.PURSUIT ALLOWANCE 2549
TOTAL 19479 233748
ANNUAL PAYMENTS
L.T.A 0
BONUS/EX.GRATIA 1400
TOTAL 1400 16800
RETIRALS BENEFITS
P.F. (12% OF BASIC) 1216
GRATUITY (4% OF BASIC) 405
SUP. ANNU. (8%OF BASIC) 0
TOTAL 1621 19452
TOATAL COMPENSATION PER MONTH 22500
GROSS COMPENSATION PER ANNUM 270000
DISCUSSED BY : ACCEPTED BY :
DATE :
PREPARED BY : PLACE :
