GMP Check for Packaging Safety
GMP Check for Packaging Safety
Company name:
COID:
responsible person (company):
Certification body / Auditor:
Date of check:
Time Start - End:
Products in production:
No Requirements based on IFS PACsecure V 1.1 evaluation Description Guidance for additional focus (GAF)
MOD: requirement modified only in the GMP Check (OK / not OK/ (mandatory for "not OK", Majior", "N/A", (The GAF is complementary to the regular topcis audited in each
Major) optional for "OK") requirement)
1 Senior Management Responsibility
1.2 Corporate structure
1.2.1 An organisation chart shall be available showing the structure of the company.
1.2.4 KO no.1: The senior management shall ensure that employees are aware of GAF: Awareness, business continuity and pandemic plan for the
KO their responsibilities related to packaging material safety and quality and current crisis.
that mechanisms are in place to monitor the effectiveness of their Examples of what should be asked:
operation. Such mechanisms shall be clearly identified and documented. – How is relevant information is transmitted to concerned persons?
– How is an effective distribution of information ensured?
– How is it ensured that employees know their responsibilities?
– How is deputation in case of sick leave organized?
– Have any additional measures implemented?
– How does the company ensure the all critical functions are covered by
competent personnel at all times?
– How is resource planning/provision of competent personnel ensured and
monitored?
– How is company keeping updated about authority restrictions related to
current crisis and in general?
1.2.9 The company shall ensure that all processes (documented and undocumented) GAF: Awareness, business continuity and pandemic plan for the
are known by the relevant personnel and are applied consistently. current crisis.
Examples of what should be asked:
– In case of new procedures/changes into existing procedures due to the
crisis, what is done to ensure that processes are known to relevant
personnel (incl. permanent staff and temporary/seasonal workers)?
2 Quality and Packaging Material Safety Management System
2.1 Quality management
2.1.1 Documentation requirements
2.1.1.3 All documents shall be clearly legible, unambiguous and comprehensive. They GAF: Availability of new, interims or modified of documents and safe
shall be available to relevant personnel at all times. access.
Examples of what should be asked:
– Are new, interims or modified procedures in regard to corona?
– If there are new, interims or modified documents: how are communicated
to relevant employees?
– How does the company ensure that all documents are available for
relevant persons avoiding personal contact also in work areas /areas
without electronic access?
NOTE: During GMP check, focus shall be on documents in production area.
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2.1.2.1 All relevant records necessary for the product requirements shall be complete, GAF: Availability of new, interims or modified of documents and safe
detailed and maintained and shall be available on request. access.
Examples of what should be asked:
– Are new, interims or modified records in regard to corona?
– If there are new, interims or modified records: how are communicated to
relevant employees?
– How are the records handled to avoid personal contact?
NOTE: During GMP check, focus shall be on documents in production area.
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3.2.1.2 KO no. 2: The requirements for personnel hygiene shall be in place and
KO applied by all relevant personnel, contractors and visitors.
3.2.1.4 Visible jewelry (incl. piercing) and watches shall not be worn. Any exceptions
shall have been comprehensively evaluated by hazard analysis and assessment
of associated risks in relation to product and process. This shall be effectively
managed.
3.2.1.5 Cuts and skin abrasions shall be covered by a colored plaster/bandage (different
from the product color)—containing a metal strip, where appropriate—and in
case of hand injuries, in addition to a plaster/bandage, a single use glove shall
be worn.
3.2.2 Working conditions and protective clothing for personnel, contractors and
visitors
3.2.2.2 In work areas where wearing headgear and/or beard snood (coverings) is
required, the hair shall be covered completely, so that product contamination is
prevented.
3.2.2.3 Clearly defined usage rules shall exist for work areas/activities where it is
required to wear gloves (colored differently from the product color). Compliance
with these rules shall be checked on a regular basis.
3.2.2.4 Suitable protective clothing shall be available in sufficient quantity for each
employee, when required.
3.2.3 Procedures applicable to infectious diseases
3.2.3.1 There shall be written and communicated measures for personnel, contractors GAF: Assessment of potential risks due to the current situation and
and visitors to declare any infectious disease which may have an impact on actions taken.
packaging material safety. In case of declaration of infectious disease, actions Examples of what should be asked:
shall be taken in order to minimize risk of contamination of products. – Have potential risks been assessed in regard to the current situation?
– Have rules been updated in regard to the current situation?
– How are the changes communicated to personnel, contractors and
visitors?
– What kind of actions are taken when a disease (or its symptoms) is
declared?
– Have restrictions for external personal been implemented?
3.4 Sanitary facilities, equipment for personnel hygiene and staff facilities
3.4.1 The company shall provide staff facilities, which shall be proportional in size,
equipped for the number of personnel and designed and operated so as to
minimize packaging material safety risks. Such facilities shall be kept in clean
and good condition.
3.4.4 The company shall provide suitable changing rooms for personnel, contractors
and visitors. Where necessary, outdoor clothing and protective clothing shall be
stored separately.
3.4.5 Toilets shall not have direct access to an area where packaging material
products are handled. The toilets shall be equipped with adequate hand washing
facilities. Sanitary facilities shall have adequate natural or mechanical ventilation.
Mechanical airflow from a contaminated area to a clean area shall be avoided.
3.4.6 Adequate hand hygiene facilities shall be provided at access points to and within
production areas, as well as at staff facilities. Based on hazard analysis and
assessment of associated risks, further areas (e.g. wrapping area) shall be
similarly equipped.
3.4.7 Hand washing facilities shall provide as a minimum:
– running potable water at an appropriate temperature
– liquid soap
– appropriate equipment for hand drying.
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3.4.8 If necessary, following additional requirements regarding hand hygiene shall also
be provided:
– hand contact-free fittings
– hand disinfection
– adequate hygiene equipments
– signage highlighting hand hygiene requirements
– waste container with hand contactfree opening.
3.4.10 Changing rooms shall be separated from production area and shall be situated
so that they allow direct access to the areas where packaging material products
are handled.
Based on hazard analysis and assessment of associated risks, exceptions shall
be justified and managed.
3.4.11 Where the hazard analysis and assessment of associated risks show the
necessity, cleaning facilities shall be available and used for boots, shoes and
further protective clothing.
4 Planning and Production Process
4.5 Product wrapping
4.5.5 The company shall ensure that the wrapping used corresponds to the product
being wrapped. The use of correct wrapping shall be regularly checked.
4.5.6 Printing and labeling information shall be legible, indelible and shall comply with
agreed customer product specifications or other legally required documentations.
This shall be regularly checked and checks shall be documented.
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4.9.2.1 Walls shall be designed and constructed to prevent the accumulation of dirt, to
reduce condensation and mould growth, and to facilitate cleaning.
4.9.2.2 The surfaces of walls shall be in a good condition and easy to clean; they shall
be impervious and wear-resistant.
4.9.2.3 The junctions between walls, floors and ceilings shall be designed to facilitate
cleaning.
4.9.3 Floors
4.9.3.1 Floor covering shall be designed to meet production requirements and shall be in
good condition and easy to clean. Surfaces shall be impervious and wear-
resistant.
4.9.3.2 The hygienic disposal of waste water shall be ensured. Drainage systems shall
be easy to clean and designed to minimize the risk of product contamination (e.g.
ingress of pests, etc.).
4.9.3.3 Water or other liquids shall reach drainage without difficulties, using appropriate
measures. Puddles shall be avoided.
4.9.3.4 In packaging material handling areas, machinery and piping shall be arranged so
that waste water, if possible, goes directly into a drain.
4.9.4 Ceilings/Overheads
4.9.4.1 Ceilings (or, where no ceilings exist, the inside of roofs) and overhead fixtures
(incl. piping, cableway, lamps etc.) shall be constructed to minimize the
accumulation of dirt and shall not pose any risk of physical and/or microbiological
contamination.
4.9.5 Windows and other openings
4.9.5.1 Windows and other openings shall be designed and constructed to avoid the
accumulation of dirt and shall be maintained in good condition.
4.9.5.2 Where there is risk of contamination, windows and roof glazing shall remain
closed and fixed during production.
4.9.5.3 Where windows and roof glazing are designed to be opened for ventilation
purposes, they shall be fitted with easily removable, good condition pest screens
or other measures in order to avoid any contamination.
4.9.5.4 In areas where unpackaged product is handled, windows shall be protected
against breakage.
4.9.6 Doors and gates
4.9.6.1 Doors and gates shall be in good condition (e.g. no splintering parts, flaking
paints or corrosion) and easy to clean.
4.9.6.2 Based on hazard analysis and assessment of associated risks external doors
and gates shall be constructed to prevent the ingress of pests; if possible, they
shall be self-closing.
4.9.7 Lighting
4.9.7.1 All working areas shall have adequate lighting.
4.9.7.2 All lighting equipment shall be protected by shatter proof covers and installed to
minimise the risk of breakage.
4.9.8 Air conditioning/Ventilation
4.9.8.1 Adequate natural and/or artificial ventilation shall exist in all areas.
4.9.8.2 If ventilation equipments are installed, filters and other components which require
cleaning or replacement shall be easily accessible.
4.9.8.3 Air conditioning equipment and artificially generated airflow shall not lead to any
product safety or quality risks.
4.9.9 Water supply
4.9.9.1 Water which is used as ingredient in the production process, or for cleaning,
shall comply with legal requirements and shall be supplied in sufficient quantity;
this also applies to steam and ice used within the production area. A supply of
such water shall be available at all times.
4.10 Cleaning and disinfection
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4.10.1 Based on hazard analysis and assessment of associated risks, cleaning and
disinfection schedules shall be available and implemented. These shall specify:
– objectives
– responsibilities
– the products used and their instructions for use
– the areas to be cleaned and/or disinfected
– cleaning frequency
– documentation requirements
– hazard symbols (if necessary).
4.10.6 The intended use of cleaning utensils shall be clearly identified. Cleaning utensils
shall be used in a way to avoid contamination.
4.10.8 Cleaning chemicals shall be clearly labeled, used and stored appropriately, to
avoid contamination.
4.10.9 Cleaning activities shall be carried out in periods of non-production. If this is not
possible, these operations shall be controlled as to not affect the product.
4.12.2 In all areas, e.g. handling of raw materials, converting, wrapping and storage,
where hazard analysis and assessment of associated risks have identified the
potential for product contamination, the use of wood shall be excluded. Where
the use of wood cannot be avoided, the risk shall be controlled and the wood
shall be in good order and clean.
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4.12.3 Where metaland/or other foreign material detectors are required, they shall be
installed to ensure maximum efficiency of detection, in order to avoid subsequent
contamination. Detectors shall be subjected to regular maintenance to avoid
malfunction.
4.12.5 The appropriate accuracy of detectors shall be specified. Checks of proper
function of detectors shall be carried out regularly. In case of malfunction or
failure of a metal and/or foreign material detector, corrective actions shall be
defined, implemented and documented.
4.12.7 In all areas, e.g. handling of raw materials, converting, wrapping and storage,
where hazard analysis and assessment of associated risks have identified a
potential product contamination, the presence of glass and brittle material shall
be excluded. Where the presence of glass or brittle plastic cannot be avoided,
appropriate measures shall be in place to protect against breakage.
4.13.2 The company shall have qualified and trained in-house staff and/or employ the GAF: Continuity in pest monitoring activities and in the provision of
services of a qualified external provider. Where an external provider is used, the services when a third-party service provider is used.
activities required on site shall be specified in a written contract. Examples of what should be asked:
– Is a third-party service provider used to control/monitor pests?
– Has the company experienced absences in terms of external personnel?
– If absences of external personnel occur, what kind of measures are taken
by the third-party service provider and the company?
– Are there any access restrictions in place?
– Have the contracts been updated in relation to the health of external
personnel, access restrictions, or others measures applicable to the third-
party service provider (E.g. additional rules, training) in regard to the current
situation?
– Has system of monitoring been changed to internal personnel? If so, has
appropriate training been applied?
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4.13.3 Pest control inspections and resulting actions shall be documented. GAF: Continuity in pest monitoring activities and visits.
Implementation of actions shall be monitored and recorded. Examples of what should be asked:
– Has the crisis had an impact on pest control inspections? If the crisis has
had an impact on pest control inspections: what kind of measures has been
implemented by the company?. In regard to these new measures: Are the
responsibilities clearly defined, communicated and appropriate training has
been executed when applies?
NOTE: It must be assessed if during last weeks the current crisis has had an
impact on visits and monitoring activities.
4.13.4 Baits, traps and insect exterminators shall be functioning, shall be in sufficient
numbers and shall be placed in an appropriate position. They shall be
constructed and positioned as not to cause any contamination risk.
4.13.5 Incoming deliveries shall be checked on arrival for the presence of pests. Any
infestation shall be documented and control measures taken.
4.14 Receipt of goods and storage
4.14.1 All incoming goods, including wrapping materials, shall be checked for GAF: Impact of crisis in receipt of goods and its conformity.
conformity against specifications/other legally required documentation and to a Examples of what should be asked:
determined inspection plan. The inspection plan shall be risk based. Test results – Have any changes been done to inspection plan?
shall be documented. – Has the company identified additional inspection parameters as necessary
in the context of the current crisis (e.g. supply chain disruption, increased
susceptibility to fraud)?
– Has the company experienced any lacks in terms of personnel in charge to
check the conformity of incoming goods?
– What kind of measures has the company implemented in the receipt of
goods? (e.g., access restrictions in place, specific protocols to handle the
receipt of goods, specific rules regarding contact and health of external
personnel).
4.14.2 The storage conditions of raw materials, semi-processed and finished products
as well as wrapping shall in each case correspond to product requirements (e.g.
protective covers) and shall not be detrimental to other products.
4.14.3 Raw materials, packaging, semiprocessed and finished products shall be stored
so as to minimize the risk of cross contamination.
4.14.4 Appropriate storage facilities shall be available for the management and storage
of working materials, process aids, and additives. The personnel responsible for
the management of storage facilities shall be trained.
4.14.5 All products shall be clearly identified. Use of products shall be undertaken in
accordance with the principles of First In/First Out and/or First Expired/First Out.
4.15 Transport
4.15.1 Before loading transport vehicles, their condition (e.g. absence of strange smells,
high dust load, adverse humidity, pests, mould) shall be checked and action
taken, if necessary.
4.15.2 Procedures to prevent contamination during transport shall be implemented
(packaging material/nonpackaging material/different categories of goods).
4.15.5 Adequate hygienic requirements for all transport vehicles and equipment used
for loading/unloading (e.g. hoses of silo installations) shall exist. There shall be
records of the measures taken.
4.15.6 Loading and unloading areas shall have equipment in place to protect
transported products from external influences.
4.16 Maintenance and repair
4.16.5 Temporary repairs shall be carried out so that product requirements are not
affected. Such work shall be documented and a short-term deadline set for
eliminating the fault.
4.17 Equipment
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4.17.3 Equipment shall be designed and located so that cleaning and maintenance
operations can be effectively performed.
4.17.4 The company shall ensure that all product equipment is in good condition without
any negative influence on packaging material safety.
4.18 Traceability (including GMOs and allergens)
4.18.5 Traceability shall be ensured at all stages, including work in progress, post
treatment and rework.
4.19 Allergens and specific conditions of production
4.19.2 The manufacturing of products which contain allergens requiring declaration shall
be carried out as to ensure cross contamination is minimized as far as possible.
4.19.3 Where customers specifically require that products are “free from” certain
substances or ingredients (e.g. starch), or that certain methods of treatment or
production are excluded, verifiable procedures shall be in place.
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