MOnitoring and Evaluation Tools
MOnitoring and Evaluation Tools
Department of Education
                                                          Region V – Bicol
                                              SCHOOLS DIVISION OF CAMARINES NORTE
                                                  Camarines Norte Senior High School
                                                 P1 Camambugan Daet, Camarines Norte
Part I: Introduction
The Revised School-Based Management (SBM) Assessment Tool is guided by the four principles of ACCESs (A Child-and
Community Centered Education System). The indicators of SBM practice were contextualized from the ideals of an ACCESs
school system. The unit of analysis in the school system, which may be classified as beginning, developing and advance (accredited
level). The SBM practice is ascertained by the existence of structured mechanisms, processes and practices in all indicators. A team
of practitioners and experts from the district, division, region and central office validates the self-study/assessment before a level of
SBM practice is established. The highest level- “advanced” is a candidate for accreditation after a team of external validators
confirmed the evidence of practices and procedures that satisfies quality standards.
Please indicate using a check mark the extend of SBM practice for each indicator listed below (numbered) based on the validation
team’s consensual agreements after systematic D-O-D (Document Analysis-Observation-Discussion). For indicators with no
evidence, indicate zero.
Part IV: Rating Scale:
    0. No evidence
    1. Evidence indicates beginning structures and mechanisms are in place to demonstrate ACCESs.
    2. Evidence indicates planned practices and procedures are fully implemented and aligned to ACCESs.
    3. Evidence indicates practices and procedures satisfy quality standards.
                                 1                                2                                        3
A. Leadership and                A network of leadership and governance guides the education system to achieve its shared vision, mission and goals
   Governance                    making them responsive and relevant to the context of diverse environments
1. In place is a Development
                                    The development plan               The Development Plan is evolved       The Development Plan is enhanced
   Plan developed                    guided by the school’s              through the shared leadership of       with the community performing the
   collaboratively by the            vision, mission and goal            the school and the community           leadership roles, and the school
   stakeholders of the school        (VMG) is developed through          stakeholders.                          providing technical support.
   community                         the leadership of the school        MOV- AIP                               MOV- Action Plan of different
                                     and the participation of some                                              organizations in support to SIP
                                     invited community
                                     stakeholders.
                                     MOV- SIP
2. The development plan (SIP)         The school leads the regular         The school and community                   The community stakeholders lead the
   is regularly reviewed by the        review and improvement of             stakeholders working as full                regular review and improvement
   school community to keep            the development plan.                 partners, lead the continual review         process; the school stakeholders
   it responsive and relevant to                                             and improvement of the                      facilitate the process.
   emerging needs, challenges,         MOV – mid -year review                development plan.                           MOV – catch- up or re-entry plan with
   and opportunities.                  (minutes/agreements; attendance       MOV – SMEA (4 quarters)                     SPT signatures
                                       with pictorials)
3. The school is organized by         The school defines                   The school and community                   Guided by an agreed organizational
   a clear structure and work          organizational structure, and         collaboratively define the structure        structure, the community
   arrangements that promote           the roles and responsibilities        and the roles and responsibilities of       stakeholders lead in defining the
   shared leadership and               of stakeholders.                      stakeholders.                               organizational structure and the roles
   governance and define the           MOV – SGC and/or PTA with             MOV - Constitution and By-laws              and responsibilities; school provides
   roles and responsibilities of       roles and functions                                                               technical and administrative support.
   the stakeholders
                                                                                                                        MOV – minutes of meeting on the
                                                                                                                         dissemination of the ratified By-laws
                                                                                                                         and/or rules and regulations formulated
                                                                                                                         by the community stakeholders
4. A leadership network               A network has been                   The network actively provides              The network allows easy exchange
   facilitates communication           collaboratively established           stakeholders information for                and access to information sources
   between and among school            and is continuously                   making decisions and solving                beyond the school community.
   and community leaders to
        inform decision-making and         improved by the school                learning and administrative                  MOV – SRC (2x a year)/school paper/
        solving of school-                 community.                            problems.                                    school facebook account /website
        community wide learning            MOV- school congress/school           MOV – agreements to resolve the issues
        problems                           summit/assembly / school              and concerns as an output of level 1
                                           banner project with minutes and
                                           attendance
    5. A long-term program that           Developing structures are in         Leaders undertake training modes            Leaders assume responsibility for
       addresses the training and          place and analysis of the             that are convenient to them (on-             their own training and development.
       development needs of                competency and                        line, off-line, modular, group, or           School community leaders working
       school and community                development needs of leaders          home-based) and which do not                 individually or in groups, coach and
       leaders is in operation.            is conducted; result is used to       disrupt their regular functions.             mentor one another to achieve their
                                           develop a long-term training          Leaders monitor and evaluate their           VMG.
                                           and development program.              own learning progress.
                                                                                                                              MOV- IPDP implementation report
                                           MOV-      eSAT     /    IPDP          MOV – Post SLAC report or Certificate
                                           (Consolidated IPDP) and SLAC          of Participation / Graduate School /
                                           Plan                                  Scholarships
B. Curriculum and Learning – The curriculum learning systems anchored on the community and learners’ contexts and aspirations are collaboratively
developed and continuously improved.
    1. The curriculum provides for  All types of learners of the          Programs to address the needs of all     The educational needs of all types of
        the development needs of        school community are                types of learners are fully implemented   learners are being met as shown by
        all types of learners in the    identified, their learning curves   and closely monitored to address          continuous improvement on learning
        school community                assessed; appropriate programs      performance discrepancies, benchmark      outcomes and products of learning.
                                      with its support materials for            best practices, coach low performers,         Teachers’ as well as students’ performance
                                      each type of learner is                   mentor potential leaders, reward high         is motivated by intrinsic rather than
                                      developed.                                achievement, and maintain                     extrinsic rewards. The Schools’
                                      MOV – List of LSENs (IPs, ALS,            environment that makes learning,              differentiated program is frequently
                                      Gifted,                        etc)       meaningful and enjoyable.                     benchmarked by other schools.
                                      /PARDOs/SARDOs/ALS ;                      MOV – Program Accomplishment report           MOV – Quarterly Progress Report
                                      Implementation        of      ADM
                                      /Differentiated    Instruction   /
                                      Inclusive Education
                                 LSENs - Learners with Special
                                 educational Needs
2. The implemented                   Local beliefs, norms, values,            The localized curriculum is                  Best practices in localizing the curriculum
   curriculum is localized to         traditions, folklores, current            implemented and monitored closely to          are mainstreamed and benchmarked by
   make it more meaningful to         events, and existing                      ensure that it makes learning more            other schools. There is marked increase in
   the learners and applicable        technologies are documented               meaningful and pleasurable, produces          number of projects that uses the
   to life in the community           and used to develop a lasting             desired learning outcomes, and directly       community as learning laboratory, and
                                      curriculum. Localization                  improves community life. Ineffective          the school as an agent of change for
                                      guidelines are agreed to by               approaches are replaced and innovative        improvement of the community
                                      school community and teachers             ones are developed.                           MOV – Contextualized /Indigenized LMs are
                                      are properly oriented.                    MOV – Quality assured by the Division         adopted by other schools (certification )
                                      MOV – Contextualized /                    LRMDS                                              -    Quality Assured by the Region
                                      Indigenized Learning materials
                                      (school- based quality assured) ;
                                      localized guidelines
3. A representative group of         A representative team of school      Learning materials and approaches        Materials and approaches are being
   school and community               and community stakeholders            to reinforce strengths and address        used in school, in the family and in
   stakeholders develop the           assess content and methods            deficiencies are developed and            community to develop critical
   methods and materials for          used in teaching creative,            tested for applicability on school,       thinking and problem-solving skills of
   developing creative thinking       critical thinking and problem
                                                                            family and community.                     learners and are producing desired
   and problem solving                solving. Assessment results are
                                                                            MOV – Copy of validated LRs               results.
                                      used as guide to develop
                                      materials.                                                                      MOV – Certification from the user that
                                      MOV – Council of Elders                                                         the validated LRs are used
                                      (COE)/Consultative Advisory
                                      Board (CAB) , record showing
                                      involvement of COE/CAB
6. Learning managers and            Stakeholders are aware of             Stakeholders begin to practice             Learning environments, methods and
   facilitators (Teachers,           child/learner- centered rights-                                                    resources are community driven, inclusive
                                                                            child/learner-centered principles of
   administrators and                based, and inclusive principles        education in the design of support          and adherent to child’s rights and
   community members)                of education.                          to education.                               protection requirements.
   nurture values and                MOV – Advocacy on the following:
                                                                            MOV –Report on CFSS (checklist of
                                                                                                                        MOV – Adherence to CFSS (checklist of CFSS
   environments that are             CFSS or Student Handbook                                                           indicators is Very Outstanding)
                                                                            CFSS indicators is Outstanding)
   protective of all children
   and demonstrate behaviors        Learning managers and                  Learning managers and facilitators
   consistent to the                 facilitators conduct activities        apply the principles in designing …
   organization’s VMG.               aimed to increase
                                     stakeholders’ awareness and
                                     commitment to fundamental                                                      MOV- Score of 8 in CFSS Goal 5
                                     rights of children and the
7. Methods and resources are          Stakeholders are aware of         Stakeholders begin to practice                 Learning environments, methods and
   learner and community               child/learner-centered,            child/learner centered principles of            resources are community driven,
   friendly, enjoyable, safe,          rights-based, and inclusive        education in the design of support              inclusive, and adherent to child’s
   inclusive, accessible, and          principles of education.           to education.                                   rights and protection requirements.
   aimed at developing self-           MOV- see level 1 of No. 6          MOV- Barangay Ordinance or any                  MOV- Fully accomplished CFSS survey
   directed learners.                                                     resolution to supports CFSS                     tool with a score of at least 35 points
   Learners are equipped with                                                  SH to make School Order to adopt the
   essential knowledge, skills,                                           ordinance
   and values to assume
   responsibility and
    accountability for their
    learning.
C. Accountability and Continuous                  A clear, transparent, inclusive and responsive accountability system is in place, collaboratively
   Improvement                                    developed by the school community, which monitors performance and acts appropriately on gaps and
                                                  gains
    1. Roles and responsibilities of accountable          There is an active party that         The stakeholders are                Shared and participatory
         person/s and collective body/ies are              initiates clarification of the         engaged in clarifying and            processes of determining roles,
         clearly defined and agreed upon by                roles and responsibilities in          defining their specific roles        responsibilities, and
         community stakeholders.                           education delivery.                    and responsibilities.                accountabilities of stakeholders
Accountable persons/groups are the following:              MOV - List of organized active
                                                                                                  MOV – Presence of By-laws as         in managing and supporting
External Stakeholders                                      parties (SSG/SPG, SGC,
                                                                                                  applicable / list of functions       education.
• GOs, NGOs, Alumni, Civic & Social Asso., Retirees,       PTA, SBM Team, DRMM,
                                                                                                  conformed by the concerned           MOV – Accomplishment
                                                           Alumni , SBAC , CPC , SPT,
    professionals, etc.                                                                           personnel /designation
                                                           etc.)                                                                       report/document showing that the
                                                                                                                                       organized party is functional -
                                                                                                                                       minutes, attendance , pictorials
                                                       MOV –Quarterly culminating               MOV – Attendance , pictorials,     MOV – Certificate of Appreciation from
                                                       activities ( program, pictorials),       terminal/completion report         any award giving body
                                                       AIP evaluation, Mid- Year and
                                                       Year- End       (Catch-up Plan)
                                                       IPCR/OPCR review (mid-year
                                                       review form)
3.   The accountability system that is owned by the       Community stakeholders                Community stakeholders              A community accepted
     community is continuously enhanced to ensure          are invited to participate             contribute to the                    accountability system effects
     that management structures and mechanisms                      in setting up an            development of an              continuous improvement in the
     are responsive to the emerging learning needs                  accountability system for   accountability system covers   management of learning
     and demands of the community.                                  school-based                both school-based and          Learning Management is the
An accountability system is the set of policies and                 management processes,       community-wide                 capacity to design pedagogic strategies
practices that is used to measure and hold schools and              structures and              management of education.       that achieve learning outcomes for
districts responsible for raising student achievement for all       mechanisms.                 MOV – MOA / MOU between        students.
students, and to prompt and support improvement where             MOV- Minutes of meeting       the stakeholders and school    https://en.wikipedia.org/wiki/
necessary.                                                        and Attendance , letter of    stating their accountability   MOV- Performance Indicators
 Accountability systems can do several important things.          invitation to stakeholders    system                         - Child abuse cases will be lessen
                                                                                                                               Bullying Report
                                                                                                                               Decrease dropout
1)Set a clear expectation that schools must raise
achievement for all of their students, not just some.                                                                          -Increase in attendance, GWA,
                                                                                                                               graduation rate
2)Communicate whether schools are meeting those                                                                                Decrease in dropout, failure
expectations — both for students overall, and for each
group of
students they serve.
(https://edtrust.org/resource/new-school-accountability-
systems-in-the-statesboth-opportunities-and-peril/- 060718
     4. Accountability assessment criteria and tools,
          feedback mechanisms, and information
                                                                The school, with the                 Stakeholders are engaged in the      Stakeholders continuously and
                                                                 participation of                      development and operation of          collaboratively review and enhance
          collection and validation techniques and
                                                                 stakeholders, articulates an          an appropriate accountability         accountability systems’ processes,
          processes are inclusive and collaboratively
                                                                 accountability assessment             assessment system.                    mechanisms and tools.
          developed and agreed upon. (PROCESS)
                                                                 framework with basic                  MOV – Minutes of meetings             MOV – Mid year review of School M&E
                                                                 components, including                                                       (SMEA processes and tools) developed by
                                                                 implementation guidelines.                                                  the school and its stakeholders
                                                                 MOV – School M&E tool
                                                                 (SMEA processes and tools)
                                                                 developed by the school and its
                                                                 stakeholders
It involves planning so that the right resources are assigned to the                                          resource management system- the       MOV- 1)Minutes of periodic review of
right tasks. Managing resources involves schedules and budgets                                                SIP                                   SIP/AIP, 2)Attendance sheet during the
for people, projects, equipment, and supplies.                                                                                                      SIP/AIP review
https://www.shopify.com/encyclopedia/resource-management-
060718
     4. Regular monitoring, evaluation, and                               Stakeholders are invited          Stakeholders collaboratively         Stakeholders are engaged,
        reporting process of resource management                           to participate in the              participate in the                    accountable in implementing a
        are collaboratively developed and jointly                          development and                    development and                       collaboratively developed system
        implemented by the learning managers,                              implementation of                  implementation of                     of monitoring, evaluation and
        facilitators and community stakeholders.                           monitoring, evaluation,            monitoring, evaluation, and           reporting for resource
                                                                           and reporting processes            reporting processes on                management.
                                                                           on resource                        resource management.                  MOV-         Documentation          of
                                                                           management.                        MOV- 1) Attendance sheet,             participation of stakeholders during
                                                                           MOV- 1) Letter of                  during the SMEA                       the SMEA- as reporter, discussant, etc
                                                                           invitation re: attendance to                                             (EX. Program of activities during the
                                                                           SMEA                                                                     SMEA)
     5. There is a system that manages the                                An engagement                     Stakeholders support a               An established system of
        network and linkages that strengthen and                           procedure to identify and          system of partnership for             partnership is managed and
        sustain partnerships for improving resource                        utilize partnerships with          improving resource                    sustained by the stakeholders for
        management.                                                        stakeholders for                   management.                           continuous improvement of
                                                                           improving resource                 MOV – MOA / MOU                       resource management.
                                                                           management is evident.
                                                                           MOV- 1) List of Partners