Treasure Hunt date <-----Enter your target TH date here

Event Lead:

Today is: (Sat) (vertical red line)

Planning Start Date: (Sat) 0

Days Remaining
Duration (Days)

Days Complete
Working Days
% Complete
WBS Tasks Task Lead Start End

Pre-planning (5 weeks out)

1 Site Work to be completed TBD 11/26/99 12/02/99 7 100% 5 7 0
1.1 Ensure site management support of time, resources and hosting of external resources 11/26/99 12/02/99 7 100% 5 7 0
1.2 Lock in dates for the event 11/26/99 12/02/99 7 100% 5 7 0
1.3 Set-up Internet connection for external participants 11/26/99 12/03/99 8 100% 5 8 0
1.4 NDAs in Place 0%
2 Pre-planning visit and preparation (4 weeks out) N/A 12/03/99 12/09/99 7 92% 5 6 1
2.1 Pre-Planning Meeting with site (see Energy Action Work-out Pre-Planning Sheet) 12/03/99 12/09/99 7 100% 5 7 0
2.2 Set up weekly Event Planning Calls 12/03/99 12/09/99 7 100% 5 7 0
2.3 Complete Preparation Checklist Template (use throughout the planning process) 12/03/99 12/09/99 7 75% 5 5 2

3 Outside and inside attendee planning (4 weeks out) TBD 12/03/99 12/09/99 7 100% 5 7 0
3.1 Identify outside resources (Lights, motors, steam traps, VFDs, HVAC, etc) 12/03/99 12/09/99 7 100% 5 7 0
3.2 Send out invitations to the event to GE attendees. 12/03/99 12/03/99 1 100% 0 1 0
3.3 Send invitations to outside resources, including travel information (timing, airport, hotels) 12/03/99 12/03/99 1 100% 0 1 0
3.4 Send out info on preferred hotels with directions from hotel to/from the site 12/03/99 12/03/99 1 100% 0 1 0

Site planning (3 weeks out)

1 Site hours, utilities, current projects, utility cost overview TBD 12/10/99 12/16/99 7 94% 5 6 1
Prepare site and process overview for kickoff training; include discussion of operating/occupancy hours in
1.1 different areas 12/10/99 12/16/99 7 95% 5 6 1
Prepare overview of site utilities, including where used, how purchased and/or generated, and how/where
1.2 metered 12/10/99 12/16/99 7 100% 5 7 0
As part of utilities overview, include discussion of utilities projects (both in place and planned) and awareness
1.3 programs 12/10/99 12/16/99 7 100% 5 7 0
1.4 Prepare utility cost overview and standard assumptions/costs to use for kaizen payback calcs 12/10/99 12/16/99 7 80% 5 5 2

Teams (2 weeks out)

1 Finalize teams, prepare training, confirmations 12/17/99 12/23/99 7 95% 5 6 1
1.1 Finalize team leaders and external attendees and resources 12/17/99 12/23/99 7 80% 5 5 2

Prepare additional training/information for teams (e.g. more detailed process and utility usages specific to each
1.2 treasure hunt team; known problems, issues, opportunities and complete/planned projects) 12/17/99 12/23/99 7 100% 5 7 0
1.3 Send detailed directions to plant from airport and hotels to confirmed attendees 12/17/99 12/23/99 7 100% 5 7 0
1.4 Set up report out meeting with teams and plant management. Include call in number if needed. 12/17/99 12/23/99 7 100% 5 7 0

2 Personnel logistics (2 weeks out) 12/17/99 12/23/99 7 100% 5 7 0

2.1 Send out note on required ppe to bring. (Safety shoes, hard hat, safety glasses, flame retardant clothing, etc) 12/17/99 12/23/99 7 100% 5 7 0
2.2 Inform people to bring laptops if they have them. (Each team will need at least one lap top) 12/17/99 12/23/99 7 100% 5 7 0
Have the visitors pre-registered with Security. Have Security to have visitor’s badges and car passes already
2.3 prepared. Have site maps to hand out. 12/17/99 12/23/99 7 100% 5 7 0
2.4 Need conference room with enough Internet ports and electrical outlets. 12/17/99 12/22/99 6 100% 5 6 0
2.5 Need conference room that has a speakerphone and a computer projector. 12/17/99 12/22/99 6 100% 5 6 0
Need a few smaller conference rooms for teams to use when consolidating data. They need to be very close
2.6 to the main conference room. 12/17/99 12/22/99 6 100% 5 6 0
2.7 Have IT support available to assist in computer issues. 12/17/99 12/22/99 6 100% 5 6 0
2.8 Have teams already formed before the people arrive. 12/17/99 12/21/99 5 85% 4 4 1
2.9 Train team leaders on Energy Event process. 12/17/99 12/21/99 5 50% 4 2 3
2.10 Make sure the team has at least one local person on it. 12/17/99 12/21/99 5 50% 4 2 3
2.11 Determine food/catering needs 12/17/99 12/21/99 5 75% 4 3 2
Load all of the site specific cost data into the spreadsheets prior to the meeting and perform test examples to
2.12 insure that all the links and calculations work. 12/17/99 12/21/99 5 90% 4 4 1
2.13 Have some local area experts available to answer process questions. 12/17/99 12/21/99 5 100% 4 5 0
2.14 Are there special rules around having non – US citizens as part of the team? 12/17/99 12/21/99 5 100% 4 5 0
Need the network address of a few printers in the general vicinity. People can map to the printer and print out
2.15 documents to use as they are out in the plant. 12/17/99 12/21/99 5 100% 4 5 0
2.16 Have someone selected to combine the different files to use in the report out presentation. 12/17/99 12/21/99 5 N/A 4 ### ###
2.17 Have someone available that can explain the Greenhouse Gas Reduction effort. 12/17/99 12/21/99 5 N/A 4 ### ###
2.18 Make sure that you have technicians and maintenance people involved. 12/17/99 12/21/99 5 75% 4 3 2

3 Final preparations (1 week out) 12/24/99 12/30/99 7 75% 5 5 2

3.1 Need to determine who will be the spokesperson for each team at the beginning of the meeting. 12/24/99 12/24/99 1 100% 0 1 0
3.2 Make sure arrangements have been made for using cameras on site. 12/24/99 12/24/99 1 100% 0 1 0
3.3 Have notepads or tablets to hand out for people to use in recording the data. 12/24/99 12/24/99 1 100% 0 1 0
Finalize kaizen sheet(s), teams and process information - send to team members ahead of time with directions
3.4 for use of sheets, focus of team, etc. 12/24/99 12/24/99 1 N/A 0 ### ###
3.5 Have the proper tools available. (Example: flashlights, light meters, amp probes, etc) 12/24/99 12/24/99 1 100% 0 1 0
Have a process in place on how you will identify areas in the plant. In other words how will people be able to
3.6 find the item at a later date when they have to go back and fix it. 12/24/99 12/24/99 1 75% 0 0 1
Have site maps marked up to show the teams the areas they are to search to prevent over laps and
3.7 duplication of opportunities. 12/24/99 12/24/99 1 80% 0 0 1
Make sure that the food caterers are cleared by the guards and know exactly what time to deliver the food to
3.8 prevent wasted time. 12/24/99 12/24/99 1 80% 0 0 1
Print out copies of the Kaizen numbering scheme ahead of time to prevent people from having to bounce back
3.9 and forth in the spreadsheet. 12/24/99 12/24/99 1 N/A 0 ### ###
3.10 Have several memory sticks available to transfer files between computers. 12/24/99 12/24/99 1 N/A 0 ### ###
3.11 Have someone that has keys to get into locked areas. 12/24/99 12/24/99 1 100% 0 1 0
3.12 Prepare GHG information (including 1-30-30 plan) for kickoff 12/24/99 12/24/99 1 N/A 0 ### ###

Event start
1 Show Time! 12/30/99 1/01/00 3 0% 1 0 3
1.1 Have EHS explain Safety rules at the beginning of the meeting. 12/30/99 1/01/00 3 0% 1 0 3
Explain to people, before they go out into the plant searching for opportunities, exactly what data they will need
1.2 to obtain to be able to complete the spreadsheets. 12/30/99 1/01/00 3 0% 1 0 3
1.3 Have clipboards and printed kaizen sheets and process information available 12/30/99 1/01/00 3 0% 1 0 3
1.4 Take time at the end of the EAW to discuss what you could have done better. 12/30/99 1/01/00 3 0% 1 0 3
 BW-TREASURE HUNT COMPETITION (Action Workout Agenda)

LOGISTIC A
10:00 AM
11:30 AM
12:00 AM
12:30 PM
1:00 PM
1:30 PM
1:30 PM

LOGISTIC B
12:00 PM
1:30 PM
3:00 PM
3:30 PM
4:00 PM
W-TREASURE HUNT COMPETITION (Action Workout Agenda)

Consist of (two) 2 people

Welcome and Intriduction Presentation --Site and Lean Leader
Split into Teams -- 4 GROUPS -- 8 PARTICIPANTS
Shuffling of the Clue Cards
Game Rules Explanation
Positioning of Groups at Start Points (north, west, east, south)
Start Time (Groups Grab their TAXIs )
Game in Process

Positioning of Coordinating Team Leaders at the 16 BW ATMS (WHK)

Registration of Phase 2 participants
Receiving of 1st, 2nd and 3rd place arrivers
Evaluation of Groups based on mistakes, cheats and arrival time
Awarding Winners of Phase 1 and Announcement of Phase 2 Qualifiers