PDTP Cohort V Virtual Induction Report

Abstract
This report summarizes a 4-day virtual induction on various topics, discussions and teachings
about ICT sector in Kenya regarding presidential digital training program interns and the
opportunities that are there in the sector

saitoti emanuel
saitotiemanuel@gmail.com
Induction training report
To: The Secretariat, ICTA.
DAY 1
Date: 29/9/2020.
During the first day I learnt the following;

ACTIVITY SPEAKER
OPENING OF THE INDUCTION Gwen Waswa
VALUES OF PRIDE IN ICT Karherine Getao
 Individual opinions
 Integrity
 Transparency
 Initiatives
 Input from individuals
 Innovative ideas
3 Is
Integrity
Initiatives
Innovations
Purpose of the induction
Insight to government operations plans, policies
Understand ow to effectively design manage ICT
Innovate and improve ICT
Appreciate work ethics and team work

PERFORMANCE EVALUATION
Evaluate career development
Innovation
Ranking
Monitoring and evaluation components
Knowledge management base
- Learn from persons mistakes
Trainings and certifications
Performance review meetings
Mentoring
Self-awareness
Presentation
Confidence and passion
My role
- Contact the mentor
- Avail myself to the mentor
- Share report with the secretariat
- Complete assignments
- Inform the secretariat if the mentor is not available
Role of the mentor
- Actively engage the intern
- Be a role model to the mentee
 - Help the intern deal with normal obstacles
Graduation
- Recognizes achievement
Employability
- Capacity to attract employers
Clearance and exit
- Exit interview
GOVERNMENT STRUCTURE Thomas Odhiambo
The executive
Ministries
State co operations
Commissions and independent offices
Ministry of ICT, innovation and youth affairs
Ministries
Each has a cabinet secretary
May have one or more state department
Principal secretary is in charge of state department
Executive
Organization of government
Ministries
State depts
Office of the attorney general
Director of public prosecution
Governance
Run by a board of directors and CEO
Composition of the board
Chairman
Chief executive officer
Principle secretary of the parent ministry
Principle secretary of the treasury
The attorney general or his representative
Board
Public service commission
Consist of chairman and vice chairperson and commissioners
Has a commission secretariat
Handles matters of human resource management in the public service
Legal framework
Kenya information’s and communications act
Access to information
Computer misuse and cybercrime act
Data protection act

CoG Mandate and Governance structure Najib Abdi

The council of governors is a non-partisan intergovernmental relations
structure. It consists of the 47 governors
Mandate of CoG
Consultation amongst county governments
Sharing of information on performance of the counties in the execution of
their functions
Considering matters of common interests to county governments
Dispute resolutions among counties
Facilitating capacity building for governors
Receiving reports and monitoring implementations of projects
The council
Has 47 governors
Elects chairperson, vice chair and co-opts a chief whip
Role of chairperson of cog
Convenes and chairs council meetings
Official spokesperson of cog
Committees
Finance and economic affairs
Land planning and urban development
Agriculture
Gender, education, youths, sports, culture and social services
Trade
Human resources
C.o.G secretariat
Implements the decisions and resolutions of the council
Supports the council to implement summit decisions
Provides a technical and coordination support
Coordinates advocacy on legislation and policy

POLICY Virginia Mwangi

A plan or action, as of a government, political party, or business intended
to influence and determine decisions, actions and other matters
A set of policies are principles, rules and guidelines, formulated or adopted
by an organization to reach its long-term goals
It is defined as the general principles by which a government is guided in
its management of public affairs
All policies start off as an idea
PUBLIC SERVICE REGULATIONS AND PROCEDURES
Reasons
 Control conduct of public servants
 Accountability tool
 Provide basis for action/guide
 Induction of new employees
Conduct of public servants is governed by rules and regulations that
include;
 Constitution of Kenya
 Statutes
 Policies
 Rules and regulations
 Important regulations
 H.R policies and procedures manual
 H.R development manual
 ISO procedures manual
 Public finance management act
 Public procurement and disposal act
 Government of Kenya office manual act
Code of conduct
General rules observed
- Professional code of conduct
- Public holiday
- Rule of law
- Public trust
- Performance of duties
- Financial integrity
- Moral and ethical requirement
- Conflict of interest
- Impartiality
- Care of property
- Sexual harassment
- Bullying
DAY 2.
DATE 30/9/2020

ACTIVITY SPEAKER
INFORMATION SECURITY Philip Irode
Its role is to establish, develop and maintain secure ICT infrastructure and
systems
 Policies
 Processes
 People
 Technology
ICT AUTHORITY Dr. Njogu Kimando
Mandate
Vision
Mission
Core values
 Integrity
 Community
 Thinking
 Action
Strategic pillars, enablers and foundation
 Digital infrastructure
 Digital services
 Digital skill, values and services
 Applied research, innovation and enterprise
Strategy implementation and coordination
Role of interns in driving the plan
EACC Diana Muia
Mandate of the EACC
 Develop and promote standards and best practices in integrity and
anti-corruption
“Greatness will come by looking forward untethered from the politics of the
past and anchored by our shared values – and by changing our nation’s
future.”
Pete Buttigieg
ICT AUTHORITY MANDATE Kevin Atibu
 Set and enforce ICT standards and guidelines for human resource,
infrastructure, processes, systems and technology
 Facilitate and regulate the design implementation and use of ICT in
public sector
 Promote ICT literacy and capacity
 Promote e- government services
 Promote innovation and enterprise
Innovation
It can refer to something new or to a change made to an existing product,
idea, or field.
Stages in the innovation process
 Ideation
 Incubation
  Growth
 Scale
Skills required for an innovator
Ability to connect things
Questioning the status quo
Observation
Networking and experimenting
Critical thinking
Whitebox
An initiative by the government to leverage innovation
To grow the ICT industry
Contribute better government services
Contribute to the economy
Create job opportunities
Objectives
To receive, evaluate and facilitate growth of viable Kenyan innovations scale
Introduce qualified innovations to government for adoption and investment
To facilitate capacity through a network of partners
Link innovators to market opportunities
Reason for government supporting innovation
Grow a Kenyan unicorn
Grow ICT enterprises
Fast track achievement of big 4 agenda
Create jobs
Become a leader in ICT innovation
Grow Kenyan ip
Services provided by Whitebox
Linkage to co-innovation
Linkage to investors/ mentors
Linkage to research institutions
Linkage to access legal guidance
Linkage to markets
Incubation process flow
Tell us who you are
Evaluation
Development and growth
Scale and transformation
PDTP innovation success stories
Three cohorts of PDTP have been incubated internally within the department

DIRECTORATE OF PARTNERSHIP RESEARCH, INNOVATION Zilpher Owiti

AND CAPACITY
1. Capacity development
2. Research and innovation
3. Partnership and alliance
Responsibilities of the directorate
 Promote ICT capacity and literacy
 Promote ICT innovation
 Promote development of partnership
 Carry out research to identify ICT functional and capacity needs
Capacity development department
It focuses on 4 programs for improving national e-Literacy and government
IT skills targeting different public servants and citizens with varied ICT
Research and innovation department
Promotes innovation in government for the provision of ICT enabled services
Increase number of innovations
Develop a vibrant and sustainable support system
Carry out research to identify ICT functional and capacity needs
Contribute to culture of research and innovation in the public sector
Partnership and alliance department
Promote government to government relations
Promote partnerships and create environment that would grow the ICT
industry
Developing partnership with Kenyan companies
Marketing companies to Africa region and the world
ICT authority digital economy programmers
Digi school
DSL
Digitalent
Ajira
Whitebox
Advisory council structure
 Chairman
 Members
 Committees
 Secretariat
Ajira program
It is a strategic intervention and a flagship program which was initiated by the
government through the ministry of ict in partnership with ministry of public
service, youth and gender affairs, ministry of education, ministry of foreign
affairs and partners in the civil society and private sector
The aim is to:
Empower and expose the youth to digital jobs
Introduce young people to digital and digitally enabled job opportunities by
providing them with necessary tools, training and mentorship needed for
young people to access work availed by technology globally and earn income
Pillars
Awareness
Access to infrastructure
Training and mentorship
Access to dignified work
Partners
Private sector and job market places
Public sector
Academia
Workers
Blue collar
White collar
Gig economy
Role of the ministry
Sourcing for work and training
Inculcate a culture of innovations and entrepreneurship
Rolling out infrastructure
Policy and advocacy
Supporting partnerships

GOVERNMENT OF KENYA APPLICATIONS AND E- Mary Kerema

GOVERNMENT SERVICES
e-government
Is the transformation of government to provide efficient, convenient and
transparent services to the citizens and business through ICT
It uses IT and EC to provide convenient access to the government information
and services, delivery and support of public services.
Key initiatives
 Optimize and automate departmental processes
 Digitize paper documents
 e-payments
 e-government
 m-government
 government wide collaboration
Implementing e government
1. information publishing/dissemination
2. official two-way transactions
Benefits of e-learning to government
 law and policy making
 better regulation
 taxation
 transportation and police
Benefits of e-learning to citizens
 cost and time savings
 better quality of life
 possibility of self service
Mandates of application department
 domain name registration
 government shared applications
 human resource service
 finance services
 payment get way
 procurement services
 email and website services
Applications
 asset data hubs
 personal data hubs
 company registry
 societies registry
 marriage registry
 national spatial data infrastructure(nsdi)
 Huduma centers
DIGITAL LITERACY PROGRAM Joshua Opondo
Its main objective is to entrench ICT s in teaching and learning and equip
learners with 21st century skills
Creative thinking
Innovation
Collaborative learning
Components
 Provision of learning devices to both learners and teachers
 Provision of digital content for learning
 Teacher training
 Provision of broadband connectivity
 Local assembly for digital devices and related accessories
Stake holders
 Ministry of education
 Ministry of ICT
 ICT authority
 The national treasury
 Kenya primary schools’ heads association
 Kenya institute of special education
 KICD
 RUREC
 TSC
DLP Deployment model
Phase 1 – lower primary
Phase 2- upper primary
Phase 3- advanced learners
Phase II
2019-2023
Emphasizes the need for learners using to learn the technology
Packaging materials to be 70% locally manufactured
nofbi
national optical fiber backbone infrastructure was initiated in 2007 to build a
terrestrial fiber network whose purpose was to connect government
institutions country wide to enable digitalization of services and eventually
improve service delivery
Nairobi expressway
NETIP/HoAGDP (horn of Africa gateway development project)
ICTA scope of works
The authority is responsible for implementing sub component A2: improving
digital connectivity and institutional strengthening of ICTA
Expected benefits
 Reduced cost of bandwidth
 Improved internet reliability
 Improved accessibility
ICT AUTHORITY STANDARDS Francis mwaura
Role of standards in public service transformation
Standard is a collection of minimum requirements and/or specifications,
necessary for something to coexist and interoperate with one another, meet
national and international standards and operate safely without causing harm
to people and equipment
  International standards
 Regional standards
 National standards
 Company standards
Forms of standards
 A standard- ISO/IEC, ANSI/TIA, KEBS
 Technical specifications
 Community specifications
 Code of practice
Type of standards
 Formal standards
 De-facto standards
Purpose and benefits
Eliminating inefficiencies in business and socio engagement
Structure of ICTA standards
 Normative perspective
 Information descriptive
 Requirements
 Compliance checklist
ICTA developed standards
 Infrastructure standards
 Systems and applications standard subdomains
 IT governance standard subdomains
 Electronic records standard subdomains
Role of people in standards
 Users
 Ambassadors
 Promoters
 Reviewers

Standards are not for citizens satisfaction but citizen delight, not for
productivity but perfected productivity, above all not for socio economic
growth but socio-economic NIRVANA
FINANCES Oliver Pyoko
Managing the money
 Reduce costs
 Have savings
DAY 3
DATE 1/10/2020

ACTIVITY SPEAKER
VALUES Katherine Gitao
Things or ideas that are considered very important
Things of which you are willing to sacrifice
Principles which guide your thinking and behavior
National values
Binds all state organs, state officers, public officers and all persons
These are the basic principles which must guide the actions of every public
servant
a. Patriotism, national unity, sharing and devolution of power
b. Human dignity, equity and social justice, inclusiveness
c. Good governance
d. Sustainable development

GOVERNMENT ICT INFRASTRUCTURE Joshua Muiruri

Objectives
Deploy an e-Government ICT infrastructure necessary for provision of
information and services to people
Improve government operations
Consolidation and delivery of services online
Motive
Need to create cost effective end to end integration and delivery
Dependence on multiple providers of data inefficient and costly
Need for integration of common services
Current to future state key indicators
The future state will deliver improved IT services and greater control
through standardization, automation and introduction of new capabilities
Infrastructure to be considered
Government wide approach
Government information and services throughout
Backbone and connectivity
ICT infrastructure components
Local area networks
Government common core network
National optic fiber backbone infrastructure
County connectivity project
Data centers
Network operations center
Internet to MDAs
Shared service benefits
It will deliver many benefits including responsiveness, maximum use of
resources, standardization and flexibility
Conclusions
More coverage of ICT infrastructure
Consolidation
Security concerns
High availability and reliability
Partnerships with other organizations

POSITIONING TECH MILLENNIALS TO OPPORTUNITIES Edna Karijo

Discussion Patrick Karanja
Huge work gaps Helena Ayalew
Huge opportunities
Get good soft skills
Connect with mentors
Seek help
Kinds jobs
 Work
 Entrepreneurship
 Gigs
Programs for learning
 Young Africa works
 21 seas Africa
 AI Kenya
FOCUSING ON SMART DEVICES, CONNECTIVITY, Adam lane
COMPUTING AND CLOUD, PROVIDING PRODUCTS AND
SOLUTIONS FOR THREE CUSTOMER GROUPS
Huawei core values
Stay customer centric
Inspire dedication
Persevere
Grow by reflection
Role of private sector in building ICT in Kenya
Build ICT talent as future users, customers, suppliers, employees
Build ICT ecosystem of channel partners
Build ICT infrastructure, solutions and services
Interaction between private sector and government
Government and private sector interact to create a healthy ICT ecosystem
with supportive policy tools and regulation
Government can stimulate ICT investment by various types of supports, to
ensure supply of ICT and relevant infrastructure
Government should provide supports to encourage ICT innovation and
create an innovation friendly environment
What can the government borrow from the private sector?
Rethink and reposition value proposition
Strategy partnerships
Recommendations
 Ideation
 Prototype and pilot
 Launch and scale
 Manage and retire
Bring digital to every person, home and organization for a fully connected,
intelligent world
EMERGING TECHNOLOGIES IN PUBLIC SECTOR Alex Njehia
Discussion Elly Mathenge
Innovation technologies John Matogo
We should mature faster than our age Aprielle Oichoe
Emerging trends
 Block chain
 A.I.
 IOT
Call for action for opportunities
Collaboration
Agility
Communication
Problem solving techniques
Social media
LEGAL FRAMEWORKS GOVERNING PUBLIC PROCUREMENT David Odhiambo
Constitution of Kenya
Public procurement and asset disposal act, 2015
Public procurement and asset disposal regulations 2020
Presidential directives and executive orders
Treasury circulars
PPRA circulars
Bodies involved in regulation of public procurement
a) The national treasury
It facilitates affirmative actions for disadvantaged groups
Operationalize a preference and reservations secretariat to be responsible
for the implementation of the preference and preservation
Registration of target groups
Training and capacity building of the target groups
b). Public procurement regulatory authority
monitor, assess and review the public procurement and asset disposal
system to ensure that they respect the national values and other provisions
of the constitution
c). Public procurement administrative review board
it reviews, hears and determines tendering and asset disposal disputes
d). County treasury
it promotes preference and reservations schemes for small and micro
enterprises and other disadvantaged groups, women, youths, people with
disabilities, minorities and marginalized groups in the public procurement
at the county

HIV AIDS SUBSTANCE ABUSE AND STRESS MANAGEMENT Nancy Ngetha

Drug is a chemical substance that when taken brings change in organ
function
Drug abuse is the pattern use of drug
Drug use is the experimentation
Drug addiction
Physical dependency
Psychological dependency
Category of drugs
Depressants
Stimulants
Sedatives
Medical drugs
Common drugs
Alcohol
Tobacco
Inhalants
Cannabis sativa
Heroin
Cocaine
Causes of drug abuse
Escape stress
Solve problems
Peer pressure
Need to experiment
Sociably acceptable drugs
Alcohol
Khat
Tobacco
Effects of drugs
Poor socialization
Marriage failure
Physical complications
Trauma
Hallucinations
Anxiety
Confusion
How to tell if someone is using drugs
Negligence of responsibilities
Arrest
Theft
Weight loss/gain
Unusual smell
Need for money
Lack of motivation
Help when addicted
Change
Explore treatment option
Reach out for support
HIV
First case in Kenya was in 1984
Mode of transmission
Sex
Mother to child birth
Blood transfusion
Prevention
Abstinence
Testing
Faithfulness
Use of condom
Impact
Economy
Labor
Management
Social development
Education
Stress management
Signs of stress
Anxiety
Overwhelms
Tiredness
Lack of concentration
Loneliness
Arguments
How to handle stress
Stay connected
Talking to friends and family members
Seeking support
Talking about experiences
Take care
DAY 4
DATE 2/10/2020

ACTIVITY SPEAKER
DIGITAL HEALTH (HEALTH ICT) IN KENYA Raphael Pundo
Health Is the state of complete physical, mental and social wellbeing.
Health ICT is the use of ICT s such as computer, mobile phones and
radios to deliver or access healthcare services and information
Reasons for digital health
Reduces disparities
Improve patient experience
Improve quality of service delivery
Current applications of ICT health
Health information systems
Telemedicine internet of things
Block chain computing
Edge computing
Clinical and management decision support systems
Digital health opportunities
Software engineering
Data engineering and data science
Data analytics
Systems security and data protection
Smart infrastructure
Interoperability And data exchange
Data ware housing and data lakes
USAID Health IT Project
Sustaining use of district health information systems II
Founded by USAID for sustainability
Partners with UON school of computing and informatics
Providing in county technical support
How to get involved
DTP intern
Health intern
Membership to health informatics of Kenya
Employment within USAID health IT
SOFT SKILLS Lilian Jerotich Kimeto
Why we need them;
So that we can navigate the environment we are in
Complement the technical skills to achieve career goals
Ability to deal with all type of people
Determine if someone can rise to a leadership position or keep a job
Assessment of own soft skills
What kind of person do I want to be?
What I need to do to become that
Develop your positive brand and sell it
Position yourself
Career goals
Integrate your soft skills into technical skills to attain your desired
future
Align with the ICT authority strategic plan
What employers and business partners look for?
Your people skills
Your integrity
professional
Innovations Eustace Kithinji
Innovation evaluation criteria
The need
The impact
Uniqueness
Business model
Feasibility
Relevance
Pitch
Team capability
Schedule
First quarter- innovation idea coaching/ training
Second quarter- 1st call for innovation submission
Second quarter- 2nd call for innovation submission
Third quarter-evaluation
Training and certifications
Categories
Technical skills
Soft skills
Mode of training
Classroom training
Online courses
Selection criteria
Available slots
Skill area
Expression of interest
Commitment
End of year ranking criteria
Distinction
Credit
Satisfactory

Placement Roy Mulama

Criteria for deployment
Skill
Gender
Public sector-9months
Private sector- 3 months
When deployed, report to the supervisor
Report to the secretariat about the program
Deployment-Roy Mulama
Administration-Tarus
Training- Eustace
Innovations-Eustace Kithinji
Mentorship
Professional skill mentor
Mentorship guide
Mentee contacts the mentor initially
Monitoring and evaluation of mentoring
Done through the portal
Notes done on the portal

Administration Geoffrey Tarus

Payment stipend
Discipline
Exit and completing