PROPOSAL TO HANDLE THE 18th BIRTHDAY CELEBRATION
OF MS. PRINCESS M. LUNA
JUNE 25, 2022
TO
NAME OF THIS SPONSOR : MS. PRINCESS M. LUNA
PROPOSED DATE OF THE EVENT : 25TH DAY OF JUNE 2021
EVENT OUTLINE
NAME OF THE EVENT : 18TH BIRTHDAY
TOPIC ON WHICH THE EVENT IS BASED: DINNER PARTY
ESTIMATED DURATION OF THE EVENT: 1 DAY
LETTER OF INTENTION
MAIN ACTIVITIES OF THE EVENT
(Program of the Event)
INTRODUCTION OF THE DEBUTANTE, HER ESCORT AND HER COTILLION
COURT
TOAST IN HONOR OF THE DEBUTANTE
WELCOME REMARKS (BY THE PARENTS)
INVOCATION OR PRAYER
DINING
FATHER & DAUGHTER DANCE
GRAND COTILLION WALTZ DANCE
18 ROSES DANCE
18 CANDLES PRESENTATION
SINGING OF TRADITIONAL DEBUTANTE’S BIRTHDAY SONG
BLOWING OF THE CAKE CANDLES
CUTTING OF THE CAKE
18 TREASURES PRESENTATION
GAMES
A WORD FROM THE DEBUTANTE
TIME TO PARTY
The debutante’s program can also flow like this:
- Guests arrive
- Welcoming of guests
- Ushering of guests by ushers to their designated seats
- Cocktails for guests to mingle (so that they would not mingle once the program
starts, and to give you ample time to prepare before your grand entrance).
- After everyone has settled in their place, the host will make mention of
important people who graced the occasion (if there are).
- At this point, cocktails are being served.
- Parents talk about debutante (brief summary)- achievement, goals, ambitions, etc.
- Audio-visual presentation of debutante from infancy to present.
- GRAND ENTRANCE of debutante
- Parents talk some more about the debutante (optional)
- Toast in honor of the debutante
- Debutante speech
- Prayer
- Dining
- AVP of well wishers
- Father and daughter dance (This may also be incorporated into the eighteen
roses. Fathers are usually the first or last dance of the debutante)
- Eighteen roses (speech and dance)
- Eighteen candles (speech)
- Singing of birthday song
- Cutting of birthday cake
- Games
- Introduction of the debutante, her escort and her cotillion court
- GRAND COTILLION WALTZ DANCE
- Debutante’s thank you speech
- Party time
- Everyone dances
BUDGET OUTLINES
Particulars Package 1 Package 2
Accommodation and Facilities 80000 10000
Food and Drinks 50000 70000
Entertainment 30000 40000
Invitation 5000 10000
Security 5000 10000
Service Charge (10%) 17000 16800
Sales Tax (12%) 20400 16800
Contingency (20% of the Total Cost) 42160 34720
Total 249,560 208320
Prepared by:
(Attached the details of the suppliers information for each package)
I. Proposal Title:
II. Overview of the Proponent
Company Profile
Vision
Mission
III. Management Capability
IV. Duties and Responsibilities of the Management and Team
(provide photos)
i.e.
The Event Director
Managing an event is like managing a business, and like all businesses there needs to
be someone who is the ultimate decision maker. In the case of an event, the final
executive authority is usually referred to as the "Event Director". The role is complex
and demanding even when events are small-scale. The primary role of the Event
Director is to organise and mobilise considerablehuman resources such as participants,
officials, administrators and helpers. They are a focal point for communication, internally
and externally, and need to be contactable in and out of office hours, and over
Managing people can be a burdensome responsibility and it is important that anyone
undertaking the role of Event Director has the capability and personality to deal
effectively with people in often-difficult circumstances. The ability to remain calm is
perhaps a necessary prerequisite for an Event Director!
The role of Event Director goes beyond human resource management. The table below
provides a general overview of all responsibilities and tasks:
Organisation Chart
The organisation chart below indicates the magnitude and diversity of the team needed
to run a major sporting event such as a National or State Championships.
Smaller events will obviously require a much smaller team, and individuals in the team
may be able to take on more than one role.
Hover your mouse over key positions in the organisation chart to find out more.
The example organisation chart above has "departments"
for Programme, Venue, Equipment,Promotions,Officials, Hospitality and Merchandising.
Furthermore, with small modifications, the same organisation structure could be
applicable to running a different type of event such as a conference.
Importance of Coordinators
An important aspect of the above model is that each department has a coordinator. As
exceptionally important people in the event management team, they should be identified
and recruited as early as possible. Coordinators should be a part of the organising
committee and collectively they will share in decision making processes with the Event
Director.
The selection of coordinators is usually on the basis of knowledge or expertise and
sometimes because only one person volunteers for the task. Whether coordinators have
expertise or not, Event Directors need to appreciate that sport and recreation depends
very considerably on the input of voluntary persons. Therefore systems should be put in
place to recognise the contribution of volunteers and to provide non-monetary rewards.
Job Descriptions
In consultation and close co-operation with members of the Event Team, the Event
Director should develop and provide a job description for each coordinator.
Event Management Team
EXPERIENCED STAFF TO HELP PLAN YOUR NEXT SUCCESSFUL EVENT
Chris Adamec, CMP
Senior Event Manager
Industry Member: International Association of Venue Managers (IAVM)
Chris graduated from Northeastern University in 1998 with a Bachelor of Science in
Music Business Management. Pre- and post-graduation he worked as an Event
Creator for Ticketmaster of New England in Boston before moving to Denver. He is
currently the Senior Event Manager for the Colorado Convention Center. With over 17
years of experience in the hospitality industry, Chris has managed and co-managed
hundreds of international, national, regional and citywide conventions, trade and
consumer shows, corporate meetings and concerts.
Lindsey Richeaux, CMP
Senior Event Manager
Industry Member: Meeting Professionals International (MPI)
Lindsey first began her career in the hospitality industry in 2001 with an internship at
Walt Disney World in Orlando Florida. Since then, she has had opportunities to work in
Guest Relations at Magic Kingdom, Convention Services at the Yacht and Beach Club,
Recruiting and Park Operations with Disney. These varied experiences helped Lindsey
transition into event management when she joined the Colorado Convention Center
team in 2006. Lindsey has handled events of all shapes and sizes here at the Colorado
Convention Center and has worked with diverse teams to create successful events.
Lindsey received her designation as a Certified Meeting Professional in 2009, and
formerly sat on the MPIRMC Board as the Director of Marketing and remains an active
and supportive member.
Morgan Benjamin, CMP
Senior Event Manager
Over the last six years Morgan has gained experience in several industry segments.
Before joining the Colorado Convention Center team she had the opportunity to work
guest relations for large sporting events, special events, and corporate functions.
Morgan has also gained concert experience working in operations and security in small
to medium-sized concert venues. Since joining the event management team in August
of 2008, she has serviced a variety of events that range from corporate trainings and
meetings to public shows and conventions.
Brandon Sims, CMP
Senior Event Manager
Born in New Orleans and raised in Kansas City, Brandon always wanted to experience
the hospitality industry firsthand in the dynamic tourist destination of Orlando. After a
Bachelor’s Degree in Hospitality Management from Florida State University, he began
his career. He was responsible for booking and managing group and convention
business for Disney area resorts. Shortly before moving to Denver in 2009, he obtained
the Certified Meetings Professional designation. Brandon managed a variety of high
profile events around Colorado for Epicurean Culinary Group before stepping into his
current role at the Colorado Convention Center in August of 2013.
Tyler Hunt, CMP
Senior Event Manager
Tyler, a Colorado native, moved from the western slope to the Denver/Metro area to
pursue his passion for sports and study event management. A graduate of Johnson &
Wales University – Denver, where he received his bachelor’s in
Sports/Events/Entertainment Management.
He began his career in the Events Industry with the Colorado Convention Center as an
intern. Tyler has managed numerous events, in his time with the CCC, among them:
The International Sportsmen’s Expo, Denver Comic Con, and Colorado Garden &
Home Show.
Jamie Heldt
Bellco Theatre Manager
Jamie graduated from Bowling Green State University with a Bachelor of Science
Degree in Tourism, Leisure, and Event Planning. She began her career in guest
relations working at The Denver Hilton Garden Inn and Walt Disney World’s Grand
Floridian Resort and Spa. She managed numerous events including fundraising events,
concerts, and corporate events while working with The Make-A-Wish Foundation and
The United States Olympic Committee. In March of 2014, Jamie joined the Colorado
Convention Center Event Management team as an Event Manager and in 2015 was
promoted to Bellco Theatre Manager.
Tricia Weldon
Event Manager
Tricia began her career as an Intern in the Sales Department at the Colorado
Convention Center. She played Women’s Basketball at Cornell College and received
her Bachelor of Science undergraduate degree in August 2011 in Sports/Entertainment
and Event Management from Johnson & Wales University here in Colorado. She joined
the Event Management Team in October 2011.
Becky Capolungo, CMP
Event Manager
Industry Member: Meeting Professionals International (MPI)
Becky began her career at the Colorado Convention Center in 2011 in the Sales
Department and moved to Event Management in 2013. She attended Metropolitan State
College of Denver where she received a BA degree in Hospitality – Events and Tourism
in 2010. Prior to that she worked in several Denver Metro area restaurants and hotels
and for four years at MillerCoors in Golden, CO.
Karissa Burns, CMP
Event Manager
Karissa, a life-long Colorado resident, moved to Denver to pursue a degree in
Sports/Entertainment/Event Management from Johnson & Wales University. After
completing her internship with the Colorado Convention Center in 2009, she continued
employment with the Colorado Rockies Baseball Club. She then furthered her
hospitality career with VISIT DENVER, The Convention & Visitors Bureau in the
Convention Sales & Services Departments for nearly three years. In February 2013,
she joined the Event Management Team.
Brian Clark
Event Manager
Born and raised in Los Angeles, California, Brian arrived in Colorado in 2006 to study at
the University of Colorado at Boulder. After graduating in 2010 with a bachelor’s degree
in Communications, he immediately dove into the Event Management industry with an
operations internship at Sports Authority Field at Mile High. From there, he took an
Event Manager position with the Colorado Convention Center in the summer of 2010. In
January 2014, Brian took an Operations Manager position with Penton Exhibition
Services in Boulder, Colorado. Finally, in June 2014, Brian returned to his former
position as an Event Manager at the Colorado Convention Center. He currently resides
in Broomfield, Colorado with his wife Lindy, and enjoys an active lifestyle, traveling, and
mentoring high school student athletes.
Mona Roy
Event Management Coordinator
Mona’s career as an event coordinator started with the 2006 North American
Indigenous Games and continued coordinating events with in the American Indian
community locally and nationally such as The National Congress of American Indians
from Washington D.C. and locally with the Native Element here in Denver. She earned
her undergraduate degree from the University of Colorado –Denver in Political Science
emphasis in Indigenous Politics-International Relations and is currently pursuing a
Masters Degree in Non-Profit Management-Global Leadership from Regis University-
Denver, CO. Mona joined the Event Management Team in October 2011.
Event Coordinator
Event Planner
Client Service Event Manager
Event Manager
Event Assistant
Choreographer
Artistic Director
Ticket Sales Manager
Catering Manager
Lighting Director
Sound Operator
Director
Administrator
Production Manager
Stage Manager
Set Designer
Master Carpenter
Scenic Painter
Props Master
Lighting Designer
Chief LX Electrician
Sound Designer
Sound Technician
Costume Designer
Wardrobe Supervisor
Dressers and Maintenance
Front House/ Box Office Manager
Marketing and Publicity Manager
V. Secretariat
Secretariat functions can be grouped in the following resources
a. Central communication and information
b. Administrative services
c. Printing and documentation
d. Language services
e. Registration and Information services
f. Conference Evaluation
VI. The Event Agreement
(you can search an event agreement)
VII. The Event
Package 1 (Attachements) or Option 1/ Package 2
-The Hotel or venue (brief information about the hotel or venue)
Lobby Area, Rooms, Building structure, Hall, Ballroom, Swimming pool,
Rooms
Building structure
Ballroom
Swimming pool
-Physical Arrangement (Exterior and Interior Design)
Note: please insert photos
-Sound and Lights Entertainment
(List of suppliers at least 2-3 suppliers)
Provide the specifics and rates
-Food and Type of Service
VIII. Program of Activities
IX. Attachments
-Bus Company (at 3 Suppliers with photos)
Profile of the Bus Company
JTB Tours & Travel, Incorporated was established by the year
1993 as a license Travel Agency located at 2110 M. H. Del Pilar
St. Malate Manila. By the year 1997, it was under new
management owned by its General Manager, Mr. Samuel Motol,
who has been working relentlessly with nothing in mind but
customer's satisfaction.
JTB Tours & Travel, Incorporated is accredited with various
airlines, hotels, resorts & restaurants. It caters to a significant
number of walk-in travelers. Offers full range of services
including reservations, ticketing for both International& Domestic
Travel, revalidation and reconfirmation of
tickets. Documentation assistance is likewise offered like
passporting& visa processing including authenticating documents
with the National Statistic Office & department of Foreign
Affairs. It also promotes tours in Hongkong, Bangkok,
Singapore, USA, Canada, Australia, Europe and Holy Land
Pilgrimage.
JTB Tours & Travel, Incorporated is also in line with
transportation services. We have a fleet of sixty(60) seater Hino
Blue Ribbon tourist buses equipped with fully furnish amenities
such as colored TV, DVD player, microphone, cooler and air-
conditioning unit. We also have Mini Buses each with a seating
capacity of thirty seven (37) and some twenty-seven (27) seater
Coaster rented with the best competitive rates. Our bus routed
from Manila to any point of Luzon and accredited by The
Department of Tourism (D.O.T.). In our effort to provide quality
service, we have courteous and well-experienced drivers.
The management and staff will continue to work hard to maintain the best quality & fast
services as their primary concern.
Prices
PHILIPPINE ASSOCIATION OF TOURIST TRANSPORT OPERATORS RATES
(PATTO RATES)
* PRICES POSTED HERE ARE STILL NEGOTIABLE
No.
Time
MANILA of Bus Coaster Van Car
Limit
KMS
City Transfer (one Php Php
way) 25 3 Php 7,112.00 Php 4,483.00 1,426.00 1,204.00
Php Php Php
City Tour
45 5 10,518.00 Php 7,793.00 3,326.00 3,232.00
Php Php
Dinner Tour
45 3 Php 7,460.00 Php 5,370.00 3,659.00 2,534.00
Php Php Php Php
Wholeday tour
100 10 17,012.00 13,195.00 7,999.00 6,653.00
No.
Time
BULACAN of Bus Coaster Van Car
Limit
KMS
Php Php Php Php
Bulacan (whole day)
N/A 10 17,012.00 13,195.00 7,999.00 6,653.00
San Miguel/Biak-na- Php Php Php Php
Bato 152 10 19,008.00 14,588.00 9,330.00 6,890.00
No. of Time
PAMPANGA Bus Coaster Van Car
KMS Limit
Php Php Php Php
Clark Airbase
190 10 19,166.00 14,383.00 10,074.00 8,268.00
No.
Time
BATAAN of Bus Coaster Van Car
Limit
KMS
Balanaga/ Orani/ Php Php Php Php
Hermosa 248 14 24,204.00 18,168.00 13,290.00 9,931.00
Mariveles/ Montemar/ Php Php Php Php
Bagac 354 14 33,596.00 24,838.00 16,489.00 11,928.00
Php Php Php Php
Mt. Samat
270 14 29,557.00 18,944.00 15,032.00 9,931.00
No. of Time
ZAMBALES Bus Coaster Van Car
KMS Limit
Php Php Php
Olongapo/ Subic
270 12 29,557.00 18,929.00 15,032.00 Php 9,931.00
Iba/ Botolan/ Php Php Php Php
San Narciso 420 14 33,596.00 25,582.00 20,465.00 15,983.00
No. of Time
PANGASINAN Bus Coaster Van Car
KMS Limit
San Fabian/ Php Php Php Php
Manaoag 460 14 33,596.00 26,294.00 20,465.00 15,983.00
Php Php Php Php
Hundred Islands
540 36 50,387.00 39,457.00 30,698.00 23,966.00
Sual (Drop or pick- Php Php Php Php
up) 730 14 44,748.00 32,345.00 22,414.00 22,160.00
Php Php Php Php
Sual Overnight
730 36 67,114.00 48,518.00 33,612.00 33,248.00
EXTRA DAY Php 19,135.00 Php 14,588.00 Php 7,999.00 Php 6,653.00
EXTRA HOUR Php 1,694.00 Php 1,457.00 Php 919.00 Php 728.00
Office Address: 8116-C Dr. A Santos Ave.
Sucat Road, Paranaque City
Telephone Numbers: 825-2534
825-2982
Telefax: 825-2273
Email Address: jtbtours@cablelink.com.ph
Garage Address: Lot 6 Blk 3-B Naga Road
PulangLupa, Las Pinas City
MANILA GENESIS CHARTERS AND TOURS, INC.
Manila Genesis Charters & Tours, Inc. is a dynamic full service charters and tours
agency that offers travel products and services including tickets, travel packages for
international tours and domestic land tours.
Manila Genesis Charters & Tours, Inc. was established in 2006 as a Philippine
corporation and is duly registered with the Securities and Exchange Commission.
Meticulous planning combined with an in-depth knowledge and expertise of the
transport, charter and tourism market culminated the inception of Manila Genesis
Charters & Tours, Inc.
It was established as the charter-arm of one of the top transport companies in the
Philippines, the Genesis Transport Service, Inc.
The company is committed in offering personalized, complete range, steadfast, efficient
and caring service to the traveling public.
The value added of Manila Genesis Charters & Tours’ offering is its knowledge
SERVICES OFFERED:
s and Coaster Rental / Shuttle
Service tel & Resort Reservations
mestic & International Flight Bookings
mestic & International Tour Packages
ucational Tour Packages
nferences & Team Building Packages
ssport Processing and Visa Assistance
Get in touch
2/F Genesis Transport Building
704 EDSA Corner New York St.,
Cubao, Quezon City, Philippines 1109
-Sceneries from airport to venue (Mall of Asia)
Note: put a brief description about the landmarks 3-5 sentences
ROXAS BOULEVARD
