MONITORING & EVALUATION PLAN
Monitoring is the routine to collect data and information on activities and operations
(e.g. from customers, markets etc.). Evaluation is then used to analyse the compiled
data and to compare the actual results of a business or project against the set strategic
plans. Monitoring and Evaluation (M&E) helps an entrepreneur, NGO or government to
track how effective and efficient resources are used and whether one is on track to
meet its set goals. This tool provides information on how a safe water business can
implement and improve its monitoring and evaluation scheme. Hands-on insights are
provided through an overview of M&E activities of businesse
Evaluation is used to compare actual project results against strategic plans. Unlike
monitoring, evaluation is not done on a routine basis but done at specific times (i.e.
monthly, bi-yearly, yearly etc.). Evaluation refers to a range of activities that are
undertaken to determine if the project activities had the desired impact. There are
several types of evaluations that may be appropriate for social businesses: formative
evaluations, outcome evaluations, impact.
Monitoring and evaluation (M&E) are important for a safe water businesses in several
ways:
An M&E system helps the entrepreneur to understand the market and customers’
needs, to inform the management and adapt business strategies accordingly
where needed.
A well-established M&E system can also help the entrepreneur to determine
whether he/she is accomplishing the desired social/health/market impact. This
includes monitoring effective and/or continuous use of household water
treatment products (HWTS), for instance to apply for carbon finance, to attract
social impact investors and/or to meet national /international drinking water
quality standards.
PAPA being the client for the Aab-e-Pak project is planning to procure services of
consultants on all development schemes /contract Packages. This includes selection of
consultants on North, South and Central Zones of Punjab. As per the scope of work, consultants
will not only carry out Detailed Design but also perform the resident supervision and Project
Management support for the contract packages of PAPA. In order to facilitate monitoring and
evaluation process, entire Project is subdivided into thirteen (13) contract Packages.
Sr. No Description of Contract
SUPPLY CONSTRUCTION, INSTALLATION AND O&M OF WATER FILTRATION
1
PLANTS & DIRECT SUPPLY IN RAWALPINDI DIVISION
SUPPLY CONSTRUCTION, INSTALLATION AND O&M OF WATER FILTRATION
2
PLANTS& DIRECT SUPPLY IN LAHORE DIVISION
SUPPLY CONSTRUCTION, INSTALLATION AND O&M OF WATER FILTRATION
3
PLANTS & DIRECT SUPPLY IN FAISALABAD DIVISION
SUPPLY CONSTRUCTION, INSTALLATION AND O&M OF WATER FILTRATION
4
PLANTS& DIRECT SUPPLY IN DG KHAN DIVISION
SUPPLY CONSTRUCTION, INSTALLATION AND O&M OF WATER FILTRATION
5
PLANTS& DIRECT SUPPLY IN SAHIWAL DIVISION
SUPPLY CONSTRUCTION, INSTALLATION AND O&M OF WATER FILTRATION
6
PLANTS IN MULTAN DIVISION
SUPPLY CONSTRUCTION, INSTALLATION AND O&M OF WATER FILTRATION
7
PLANTS IN BAHAWALPUR DIVISION
SUPPLY CONSTRUCTION, INSTALLATION AND O&M OF DIRECT SUPPLY IN
8
BAHAWALPUR & MULTAN DIVISION
SUPPLY CONSTRUCTION, INSTALLATION AND O&M OF WATER FILTRATION
9
PLANTS IN GUJRANWALA AND SARGODHA DIVISION
SUPPLY CONSTRUCTION, INSTALLATION AND O&M OF DIRECT SUPPLY IN
10
GUJRANWALA AND SARGODHA DIVISION
SUPPLY CONSTRUCTION, INSTALLATION AND O&M OF WATER FILTRATION
11
PLANTS IN TRIBAL AREAS (DG KHAN AND RAJANPUR DIVISION) PUNJAB
SUPPLY CONSTRUCTION, INSTALLATION AND O&M OF SURFACE WATER
12
TREATMENT PLANT AT RURAL AREA OKARA, SAHIWAL
SUPPLY CONSTRUCTION, INSTALLATION AND O&M OF CONVENTIONAL
13
TREATMENT PLAN IN CHAK JUMRAH TEHSIL FAISALABAD
During Project execution phase. consultant will also monitor the performance of contractors for
smooth functioning of scheme. This will also include chalking out Monitoring and Evaluation
plan for evaluating the performance/progress of contractor on fortnightly basis during course of
work as well as formulation of progress reports for furnishing to client PAPA for keeping eye on
project milestones. Similarly, PAPA has also planned to engage services of field staff of HUD &
PHED during execution of project for monitoring and evaluating the project progress activities.
Operational Monitoring
According to WHO Guidelines for Drinking Water Quality, 4th Edition. A WSP (Water
Safety Plans) comprises, as a minimum, the three key components that are the
responsibility of the drinking-water supplier in order to ensure that drinking-water is
safe. These are:
a system assessment;
effective operational monitoring;
management and communication.
Operational monitoring is the conduct of planned observations or measurements to
assess whether the control measures in a drinking-water system are operating properly.
It is possible to set limits for control measures, monitor those limits and take corrective
action in response to a detected deviation before the water becomes unsafe.
Operational monitoring would include actions, for example, to rapidly and regularly
assess whether the structure around a hand pump is complete and undamaged, the
turbidity of water following filtration is below a certain value or the chlorine residual
after disinfection plants or at the far point of the distribution system is above an agreed
value.
Operational monitoring is usually carried out through simple observations and tests, in
order to rapidly confirm that control measures are continuing to work. Control measures
are actions implemented in the drinking-water system that prevent, reduce or eliminate
contamination and are identified in system assessment. They include, for example,
management actions related to the catchment, the immediate area around a well, filters
and disinfection infrastructure and piped distribution systems. If collectively operating
properly, they would ensure that health-based targets are met. The frequency of
operational monitoring varies with the nature of the control measure—for example,
checking structural integrity monthly to yearly, monitoring turbidity online or very
frequently and monitoring disinfectant residual at multiple points daily or continuously
online. If monitoring shows that a limit does not meet specifications, then there is the
potential for water to be, or to become, unsafe. The objective is timely monitoring of
control measures, with a logically based sampling plan, to prevent the delivery of
potentially unsafe water.
Operational monitoring includes observing or testing parameters such as turbidity,
chlorine residual or structural integrity. More complex or costly microbial or chemical
tests are generally applied as part of validation and verification activities rather than as
part of operational monitoring.
PAPA has planned to continuously monitor its treatment facilities/filtration plants
soon after completion of last installation. In first year, it has been planned that all of
the plants/installations will be operated and maintained by contractor already engaged
for execution of works. Afterwards, options such as outsourcing of plants will also be
considered. For effective, monitoring and sustainability of system, costs for monthly
inspection cum monitoring of plants and quarterly testing of water samples from the
approved laboratories of Government has been taken in instant PC-I. Moreover, for
successful implementation of the PAPA’s management and Plants operation, possibility
of Management Information
System i.e. MIS to organize,
evaluate and efficiently
manage departments within
an organization, and
applicability/installation
SCADA shall be plan/studied
for keeping close eyes on
project during operation
phase. PAPA has planned to
inaugurate ERP systems track
business resources—cash, raw materials, production capacity—and the status of
business commitments: orders, purchase orders, and payroll. The applications that
make up the system share data across various departments (manufacturing,
purchasing, sales, accounting, etc.
