Supplier Code of Conduct
The Red Sea Development Company
Supplier Code of Caonduct
Purpose
This Supplier Code of Conduct (hereinafter All Suppliers contribute to TRSDC’s success by
referred to as the “Code of Conduct” or the participating in a culture of compliance and
“Code”) establishes a Code for all current and understanding the policies that apply to the
potential The Red Sea Development Company business. By embracing TRSDC’s commitment
(“TRSDC”) suppliers (hereinafter referred to as to integrity, and by acting to enforce applicable
“Suppliers”). Suppliers include vendors, international standards, TRSDC will avoid
manufacturers, contractors, sub-contractors, violations to safeguard its reputation.
and any other service providers who are
Suppliers have a duty and personal commitment
registered with TRSDC and are seeking to
to TRSDC to uphold its common ideals, as set
provide goods, services and personnel to
out in this Code, which will enable TRSDC to
TRSDC, or which are currently parties to
continue to prosper while keeping its reputation
agreement for such purposes with TRSDC or
of a high standard of integrity and ethics.
one of its contractors. This Code applies to
TRSDC and all of its subsidiaries.
The Code of Conduct contains the policies that
relate to the legal and ethical standards of
conduct that Suppliers are expected to comply
with while carrying out their fiduciary duties
and responsibilities to TRSDC.
This Code is intended to help Suppliers focus
on areas of ethical risk, provide guidance to
recognize and deal with ethical issues, provide
mechanisms to report unethical conduct, and
to help foster a culture of honesty and
accountability.
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Supplier Code of Conduct Supplier Code of Caonduct
1. Code Acknowledgement 3.3 Diversity and Inclusion
Each Supplier shall sign the attached herein acknowledgement form, TRSDC believes in recognizing and valuing our
upon entering into any contractual agreement with TRSDC, affirming differences to deliver superior results. Bringing
that the Supplier: together people of different races, gender,
education, language, skill sets, and experience,
• Has received a copy of this Code;
enables ideas and innovation to flourish.
• Has read and understood this Code; and
TRSDC expects its Suppliers to be inclusive and
• Has agreed to comply with this Code. to ensure that their employees and other
stakeholders are always treated with dignity
2. Compliance with Laws, Codes and Regulations and respect. TRSDC expects its Suppliers to
prohibit discrimination or harassment against
TRSDC expects its Suppliers to be governed by and subject to the laws anyone based on an individual’s: ethnic descent
of countries, in which they are headquartered and with all applicable or national origin, race or color, gender, age,
laws, rules and regulations of the Kingdom of Saudi Arabia (hereinafter disability.
referred to as the “Kingdom”).
To best meet these expectations, Suppliers
should have formal policies that prohibit
3. Treating People with Dignity and Respect harassment and discrimination and should
periodically review hiring and promotion
practices to ensure fair treatment.
3.1 Human Rights 3.2 No Forced or Child Labor
Suppliers that do business with TRSDC 3.4 Anti-harassment
Suppliers must adhere to the Human
Rights law of the Kingdom, the country in are prohibited from using slave or TRSDC is committed to a working environment,
which they are operating in and all other involuntary labor, of any kind including in which dignity of the individual is paramount.
applicable standards. TRSDC complies prison labor, debt bondage or forced An environment which is free from harassment,
with all applicable laws regarding the labor by governments. Suppliers must including discrimination, victimization and
treatment of our employees and other not engage in human trafficking and must bullying. All Suppliers are responsible for
stakeholders. We insist that our Suppliers not use physical or psychological abuse, helping to ensure that individuals do not suffer
also uphold these principles and we are threats of violence, forms of violence, or from any form of harassment.
committed to working with all Suppliers other forms of physical or mental
and other partners as they undertake coercion. Suppliers who undertake 3.5 Wages and Hours
similar assessments of their own business business with TRSDC must comply with
Suppliers must follow all applicable laws
and develop their own approach to all applicable child labor laws, including
regarding working hours, wages and overtime
respecting human rights. those related to hiring, wages, hours
pay. Workers must be paid at least the minimum
worked, overtime and working conditions.
legal wage or wage that meets local industry
standards. Suppliers should conduct operations
in ways that limit overtime to a level that
ensures humane and productive working
conditions.
Suppliers must pay overtime and any incentive
rates required to meet standards. Workers
should receive necessary time off, paid annual
leave and holidays, as required by local laws.
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Supplier Code of Conduct Supplier Code of Caonduct
4. Environmental, Health, Safety and Security Practices
It is the responsibility of the Supplier to assure that its facilities are
designed and safely operated in compliance with: (1) the established
government and industry environment protection policies; and (2)
TRSDC’s high standard environmental, health and safety practices to
ensure that they do not present unnecessary risks to the environment or
public.
TRSDC is zero tolerant to any lasting environmental, or any health or
safety related incidents. Suppliers are expected to safeguard and comply
with the relevant security controls. TRSDC will not tolerate any event that
may present a risk to its physical, cyber or information security.
It is important that Suppliers manage compliance, minimize environmental
impact and drive continual improvement of environmental compliance.
Suppliers must maintain documentation to be able to respond to
requests for information including but not limited to resource
consumption, emissions, compliance, environmental risks and liabilities
and any other environmental sustainability matrices.
Such compliance shall include, amongst other things:
• Obtaining and maintaining any necessary environmental permits.
5. Corporate Social Responsibility
• Proper handling and disposition of hazardous materials & refuse.
Suppliers must ensure that all of their business undertakings are conducted in accordance
• Monitoring, controlling, and responsibly treating discharges with high standards of Corporate Social Responsibility (“CSR”). This entails respecting the terms
generated from operations. and conditions of company policies, and by actively participating and promoting social, economic,
• Conducting appropriate employee safety training and providing and environmental practices that will have a positive lasting impact on society
adequate safety equipment.
• Maintaining records of safety training and monitoring safety
performance.
• Taking all reasonable steps to make sure that Suppliers’
employees comply with applicable health and safety rules and
regulations and perform their duties and work in a manner
which will not endanger themselves or others.
• Providing training required to promote sound public health and
hygiene practices.
• Working to set Key Performance Indicators to monitor
compliance of environmental, health and safety practices.
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Supplier Code of Conduct Supplier Code of Caonduct
6. Ethical Business Practices
To meet social responsibilities, Suppliers are expected to conduct their
business in an ethical manner and to act with integrity at all times. Ethical
requirements include the following:
6.1 Business Integrity 6.4 Ethical and Anticounterfeit
Sourcing
TRSDC strictly prohibits all bribery and
corrupt payments and all of its Suppliers Suppliers shall source goods or services
must comply with the applicable laws from third parties that meet, as
and policies that prohibit giving anything a minimum, country of origin standards
of value to any person or entity where for health and safety, working hours,
the purpose is to obtain an improper 6.2 Fraud 6.3 Fair Competition Laws pay, employment conditions and
business advantage. This prohibition is TRSDC is committed to promoting Suppliers will conduct their business in environmental protection.
applicable to first degree relatives (i.e. honesty, and integrity and operates a line with fair competition and in Suppliers have a responsibility to know
father, mother, spouse and children) of zero-tolerance approach to fraud. All accordance with all applicable anti-trust the origins of all parts and materials and
both Suppliers and TRSDC employees. Suppliers are expected to share this laws. Suppliers shall not engage in to ensure that authenticity. Suppliers
Bribery can include not just the payment commitment and lead to by example in collusive bidding, price discrimination, must respond to requests for information,
of money, but the transfer of anything of ensuring adherence to appropriate anti-competitive, antitrust, or other regarding the source of any parts or
value including lavish entertainment or regulations, procedures, practices and unfair trade practices. materials.
travel expenses, political or charitable the Code.
donations.
TRSDC does not tolerate bribery in any
form and is committed to conducting its
business with integrity. TRSDC also
reserves the right to refer such matters
to public authorities, for possible criminal
prosecution.
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Supplier Code of Conduct Supplier Code of Caonduct
6.5 Conflict of Interest 6.6 Gifts & Business Courtesies
Suppliers must do business in a way that is open, transparent and with the highest integrity. Suppliers must comply with the Anti-
There is the potential for a conflict of interest if a Supplier’s employee or his or her family Bribery Law issued pursuant to Royal
member has a close relationship with a TRSDC employee, who can make decisions that will Decree No. M/36 dated 29/12/1412H.
affect the relationship and dealings between the Supplier and TRSDC. For that reason, the TRSDC also has strict rules relating to
Supplier must disclose these types of relationships to TRSDC before entering into negotiations gifts policies, which limits the giving and
and whenever they arise. TRSDC has certain policies in place, which may prohibit certain receiving of gifts and business courtesies.
transactions with Suppliers from proceeding or continuing. Whilst the exchange of the courtesies
such as meals, entertainment and
The Supplier should notify TRSDC if any of its employees’ family members work for TRSDC,
nominal gifts is a widespread practice,
have a financial interest in TRSDC, or have any kind of past or present business relationship
these exchanges must be occasional,
with TRSDC. To better ensure that such notifications occur, Suppliers should have policies
causal, and token.
regarding conflicts arising from personal relationships and the giving and receiving of gifts
and other business courtesies. Low value gifts (e.g. giveaways or token
gifts such as branded pens, coffee mugs,
small boxes of confectionery or small
fruit baskets etc.) may be accepted as
well as larger items (e.g. large boxes of
confectionery or larger gift hampers, etc.)
may be accepted on behalf of a whole
department of TRSDC. However, gifts
from providers or tenderers must never
be accepted during a tendering process.
Cash and gifts that are cash equivalent
(e.g. shopping coupons) must also never
be given or accepted.
Gifts valued at a thousand Saudi Riyals
(SAR 1,000) or less are considered low
value and can be accepted, whereas gifts
that exceed the thousand Saudi Riyals
(SAR 1,000) cannot be accepted.
Grants and donations can only be given if
the Supplier does not receive, and is not
perceived to receive, any tangible or non-
tangible consideration or benefit in
return, whether financial or otherwise.
Any relationship or dealings with public
officials must be in strict compliance with
the rules and regulations to which they
are subject to.
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Supplier Code of Conduct Supplier Code of Caonduct
7. Intellectual Property
Each Supplier must ensure that its own supply
network respects the intellectual property of
others. Suppliers must take reasonable steps
to ensure that their vendors, through all tiers,
safeguard sensitive information. Suppliers
must avoid transmitting information from
other customers to TRSDC without written
permission. To the extent that contractual
obligations agreed between TRSDC and its
Suppliers differ from this Section, the provisions
of the contract shall prevail.
8. Confidentiality 9. Monitoring and Compliance
Suppliers shall preserve all confidential Suppliers shall be responsible for complying Suppliers are required to immediately notify
information in trust and confidence, and shall with the requirements set forth in this Code of and promptly disclose to TRSDC as soon as
not under any circumstance use, disclose, Conduct and shall conduct periodic internal they become aware of any actual or potential
communicate or convey, or conveyed, directly reviews, inspections, and audits to ensure their violation of the Code, via the following link:
or indirectly, any such information, except as compliance with the Code. Suppliers shall raise
https://blowthewhistle.theredsea.sa/#/
may be necessary in the performance of their awareness among its employees to ensure
duties, considering that any such exceptions adherence to this Code. Suppliers shall maintain appropriate records to
should be governed by a signed Non-Disclosure substantiate compliance with the requirements
No code or policy can anticipate every situation
Agreement by the receiving party of the of the Code and provide such proof to TRSDC
that may arise. However, TRSDC expects its
information. Moreover, Suppliers shall not upon request; and shall support TRSDC in any
Suppliers to exercise independent professional
misuse or misappropriate confidential inquiries or investigations pertaining to
judgment and to deter wrongdoing in the
information whether directly or indirectly, or violations or apparent violations in relation to
conduct of all duties and responsibilities on
use them in any way, except as required under TRSDC’s business activities. Furthermore,
behalf of TRSDC.
applicable laws. Suppliers are expected to take the necessary
Suppliers are required to comply with the set corrective actions to promptly remedy any
delivery timeline. TRSDC will not tolerate any identified noncompliance.
event that may risk an extension to its approved
project timeline.
Suppliers have a responsibility to understand
and follow this Code. In addition, all Suppliers
are expected to perform their work with
honesty and integrity in any areas not
specifically addressed by the Code.
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Supplier Code of Conduct
Acknowledgement Form
The Red Sea Development Company (hereinafter referred to as “TRSDC” or “the Company”) is
committed to the highest ethical and legal standards in the conducts of its business. TRSDC
requires all registered vendors, manufacturers, contractors, sub-contractors and any other
service providers, with whom TRSDC conducts business (“Suppliers” or “we”) to acknowledge
and agree to abide by the policies and principles set forth in the attached TRSDC Supplier Code
of Conduct (“Code of Conduct”).
TRSDC’s Code of Conduct shall be acknowledged by Suppliers at the time of registration or, if
previously and currently registered, at the time of submitting a request for registration renewal
or submitting bids and proposals in response to TRSDC’s invitations and solicitations to bid.
The Acknowledgement to TRSDC’s Supplier Code of Conduct must be signed by an authorized
representative of the Supplier or individuals acting as an attorney on behalf of the Supplier via
an appropriate power of attorney that is consistent with the legal requirements of the Kingdom
of Saudi Arabia.
We hereby acknowledge and agree to abide by TRSDC’s Code of Conduct and to take all reasonable
steps to make sure that employees, officers, directors, and agents of the Company are aware of
and shall, at all material times, abide by the Supplier Code of Conduct when preparing and
submitting bids and proposals for TRSDC related work, when providing goods and services to
TRSDC, and during the performance and administration of all agreements entered into with
TRSDC.
Company
Name
Name
Signature
Date
P. 13
@TheRedSeaSA
@TheReadSeaGlobal
TheRedSeaDevelopmentCompany
The Red Sea Development Company
TheRedSeaDevelopmentCompany
TheRedSeaDevelopmentCompany www.theredsea.sa
