DON VICENTE RAMA MEMORIAL NATIONAL HIGH SCHOOL

Macopa Street, Basak Pardo, Cebu City

 I look forward to meeting you at the seminar on Tuesday, July 11.

 1 Yours truly

 Like a navy blue jacket or a beige appliance, “yours truly” doesn’t stand out, and that’s
good. The message here is “I think we can safely agree how I sign off isn’t the part of this
letter that matters.”

 2 Sincerely

 Another sturdy option: literally, “I mean it.” Again, the purpose of these sign-offs is to
unobtrusively get out of the way, and “sincerely” does the job.

 3 Thanks again

 If you’ve already said “thanks” once, why not say it again? Just be careful not to step on
your closing sentence, if that also pertains to gratitude: you don’t want to botch the finale
with an unwieldy “thanks again again.”

 4 Appreciatively

 This one can help you avoid overusing the word “thanks.” It also sounds less clunky than
“gratefully.”

 5 Respectfully

 This one is tinged with deference, so make sure it suits the occasion. For instance, if
you’re writing your landlord to enumerate a series of egregious failures and abuses and
your closing sentence is “Unfortunately, if these deficiencies are not soon remedied, my
next step may be legal action,” then ending with “respectfully” is awkward.

 6 Faithfully

 If “respectfully” is a little deferential, this one is a cut above. Again, make sure it’s right
for the occasion. If you picture someone reading it and cringing, you have other options.

 6 Regards

 Like “sincerely” and “best,” this one is dependable and restrained, but it comes with a
variety of optional accessories. Consider tricking it out with a gentle adjective, like so:

 7 Best regards

 If you’re concerned that “regards” alone may seem too stiff or pointedly neutral, go
ahead and attach “best”—it’s like adding a polite smile.

 8 Warm regards
 “Warm regards” is one of a few sign-offs you can experiment with involving warmth.
While a word like “warmly” assumes too much intimacy for initial correspondence, this
route may prove handy once you’re more acquainted: warm wishes.

 9 Kind regards

 A final variation on the theme of “regards,” this classy number strikes a balance between
formality and closeness. If you don’t want to be too friendly but are worried about
seeming stuffy or standoffish, “kind regards” is a solid bet.

 10 Best

 Some see “best” as flippant and hurried. Best what, anyway? Best wishes? Still, others
argue it’s your best default option. Judge for yourself.

 Once you’re in the habit of sending and receiving important emails and know how to end
a business letter, you’ll develop an instinct for when such letter sign offs make sense and
when they’re gauche.

 Yours sincerely,

 Grammarly
 How you end a business letter is important. It’s your last chance to make a good first
impression on your reader. Choose the wrong closing, and you might destroy the good
will you’ve built up in the rest of your communication.
 Your closing needs to leave the reader with positive feelings about you and the letter you
have written. In closing your letter, it is important to use an appropriately respectful and
professional word or phrase.
 Most formal letter closing options are reserved, but note that there are degrees of warmth
and familiarity among the options. Your relationship with the person you're writing to
will shape which closing you choose.
 Above all, your closing should be appropriate. Choose the right letter closing, and your
reader likely won’t remember how you ended your letter. Ideally, your message will
resonate instead of your word choice.
 Letter Closing Examples
 The following are letter closings that are appropriate for business and employment-
related letters.
 Sincerely, Regards, Yours truly, and Yours sincerely - These are the simplest and
most useful letter closings to use in a formal business setting.
 These are appropriate in almost all instances and are excellent ways to close a cover letter
or an inquiry.
 Best regards, Cordially, and Yours respectfully - These letter closings fill the need for
something slightly more personal. They are appropriate once you have some knowledge
of the person to whom you are writing. You may have corresponded via email a few
times, had a face-to-face or phone interview, or met at a networking event.
 Warm regards, Best wishes, and With appreciation - These letter closings are also
appropriate once you have some knowledge or connection to the person to whom you are
writing. Because they can relate back to the content of the letter, they can give closure to
the point of the letter. Only use these if they make sense with the content of your letter.
 More Letter Closing Examples
 When you're ending your letter, be sure to choose a letter closing that is appropriate to the
topic of your letter and to your personal situation and relationship with the person you are
writing to. Here are more examples to choose from.
 Best,
 Cordially yours,
 Fond regards,
 In appreciation,
In sympathy,
 Kind regards,
Kind thanks,
Kind wishes,
 Many thanks,
 Regards,
Respectfully,
Respectfully yours,
 Sincerely,
Sincerely yours,
 Thanks,
Thank you,
Thank you for your assistance in this matter,
Thank you for your consideration,
Thank you for your recommendation,
Thank you for your time,
 Warm regards,
Warm wishes,
Warmly,
 With appreciation,
With deepest sympathy,
With gratitude,
With sincere thanks,
With sympathy,
 Your help is greatly appreciated,
Yours cordially,
Yours faithfully,
Yours sincerely,
Yours truly,
 Capitalization
 Capitalize the first word of your closing. If your closing is more than one word, capitalize
the first word and use lowercase for the other words.
 Letter Closings to Avoid
 There are certain closings that you want to avoid in any business letter. Most of these are
simply too informal. Some examples of closings to avoid are listed below:
 Always,
Cheers,
Love,
Take care,
XOXO,
 Some closings (such as “Love” and “XOXO”) imply a level of closeness that is not
appropriate for a business letter. Rule of thumb: if you would use the closing in a note to
a close friend, it’s probably not suitable for business correspondence.
 Your Signature
 Beneath your letter closing, include your signature. If this is a physical letter, first sign
your name in pen, and then include your typed signature below. If this is an email letter,
simply include your typed signature below your sendoff.
 It is also important to include your contact information in your letter. If this is a physical
letter, your contact information will be at the top of the letter. However, if this is an
email, include that information beneath your typed signature. This will allow the recipient
to respond to you easily.
 How to Format a Letter Ending
 Once you have chosen a word or phrase to use as a sendoff, follow it with a comma,
some space, and then include your signature.
 If you are sending a hard copy letter, leave four lines of space between the closing and
your typed name. Use this space to sign your name in pen.
 If you're sending an email, leave one space between the complimentary close and your
typed signature. Include your contact information directly below your typed signature.
 Hard Copy Letter
 (space)
Sincerely,
 (space)
Handwritten Signature (for a mailed letter)
(space)
Typed Signature
 Email Letter
 (space)
Regards,
(space)
Typed Signature
Contact information (for an emailed letter)
 Letter Examples and Writing Tips
 Sample Letters
Letter samples for job seekers, including cover letters, interview thank-you letters,
follow-up letters, job acceptance and rejection letters, resignation letters, appreciation
letters, and more employment letter samples.
 Sample Email Messages
The majority of business correspondence now takes place over email. But just because
it’s easier than ever to communicate with colleagues and prospective employers doesn’t
mean you can afford to come off as casual or unprofessional. Use these examples to
format your professional email messages and make a good impression.
 Business Letters
New to writing business letters (or need a refresher)? These how-tos and examples will
help you with all your professional correspondence. Learn how to write business letters,
review general business letter format and templates, and see employment-related business
letter examples.