LAS ICF G9

INFORMATION SHEET 1.3

Publishing Different Output/s

Steps in making a Brochure using MS Publisher

1. Choose a brochure design. Microsoft Publisher organizes its brochure designs and templates
according to the purpose you plan to use your brochure for.
 In Publisher 2003, select "New" from a design in the New Publication task pane, then select
"Brochures" from Publications for Print and click the arrow to the left of "Brochures" to see a list
of available brochure types. Select the design you want from the Preview Gallery at the right.
 In Publisher 2007, select "Brochures" from Popular Publication Types, then select one of the
designs from Newer Designs, Classic Designs, or Blank Sizes. You can click on any design to see a
larger version of it in the upper right of the Brochure Options task pane at the right of the screen.
 In Publisher 2010, select "Brochures" from Available Templates, then select a design from
the display of brochure templates. You can click on any design to see a larger version of it in the
upper right of the Brochure Options task pane at the right of the screen.
 If you don't see the design you want and you have an Internet connection, you can
download additional templates from Microsoft.

2. Decide whether you want to make a 3- or 4-panel brochure. Select "3-panel" or "4-panel" from
the Page size section of the Options section of the task pane.
 Publisher lets you make a 3- or 4-panel brochure design on any of a number of paper sizes.
Before deciding on whether to make a 3-panel or 4-panel brochure, you may want to fold a sheet
of paper of the size you want to print your brochure on in thirds or quarters to help you decide
which design you want to make. (A misprinted document is a good choice for this.)
 Page size options are not available if you choose to make your brochure from a blank size
template.

3. Decide whether your brochure is to be handed out or mailed. If you plan to mail your brochure
to prospective customers, you'll want to allow panel space for a mailing and return address. (You
supply the mailing addresses from a mail merge from a Microsoft Excel spreadsheet or a Microsoft
Access database.) If you plan to hand it out instead, you won't need to allow panel space for a mailing
address, although you'll likely want to have your company name and address on the brochure.
 In Publisher 2003, select "Include" under Customer Address to include a mailing address or select
"None" to exclude it.
 In Publisher 2007 and 2010, check the "Include customer address" box to include a mailing
address and uncheck the box to leave it off.
  The option to include a customer address panel is not available if you choose to make your
brochure from a blank template

4. Include any necessary forms. If you're using your brochure to solicit information or orders from your
customers, you'll want to include a form in your brochure to collect that information. The Forms
dropdown list offers several options:
 None. Choose this option if your brochure is designed solely to present your business without
collecting any information from your customer in return.
 Order form. Choose this option if your brochure is a sales brochure from which customers can
order the products described in it.
 Response form. Choose this option if your brochure is intended to present your current products or
services and solicit information from your customers about new products, changes to products, or
improvements to services they'd like to see.
 Sign-up form. Choose this option if your brochure is a sales brochure selling a service for
customers to register for.
 Form designs are not available if you choose to make your brochure from a blank template

5. Choose the color and font scheme for your brochure. Each brochure template comes with a default
color and font scheme, but if you wish to use a different color or font scheme, you can do so by selecting
the appropriate new scheme. Choose a new color scheme from one of the named color schemes in the
Color Scheme dropdown and a new font from the Font Scheme dropdown.
You can also create your own custom color or font scheme by selecting the "Create new" option
from either the Color Scheme or the Font Scheme dropdown.
If you are producing other marketing materials in Publisher, such as flyers, gift certificates, or
special stationery, you should choose the same color and font scheme for all these materials to
present a consistent brand identity for your business.

6. Insert your company information. If you're using Publisher 2003, the program prompts you for
this information the first time you use it. Afterwards, you select this information from Personal
Information in the Edit menu to insert it in your brochure. In Publisher 2007 and 2010, you can
select your company information set from the Business Information dropdown or select "Create new"
to create a new information set. This information will be inserted into your brochure.
7. Create the brochure. In Publisher 2007 and 2010, click the "Create" button at the bottom of the task
pane to create your brochure. (Publisher 2003 automatically assumes at this point that you are creating a
brochure and does not feature a Create button on its task pane.)
You may want to print out the brochure at this point to see if the design is what you want. You can
also create a PDF of it at this point to email to others for their input on the design.

8. Replace any placeholder text with your own text. Click on the text you want to replace and type
your new text in the text field.
Text will automatically resize to fit the box in most cases. If you need to set the text to a certain
size, either select "AutoFit Text" from the Format menu and then select "Do Not Autofit"
(Publisher 2003 and 2007) or select "Text Fit" in the Text group of the Text Box Tools Format
ribbon and then select "Do Not Autofit" (Publisher 2010). You can then manually select a new
text size.
Repeat this step for any other text you wish to replace, on both sides of the brochure.

9. Replace any placeholder pictures with your own pictures. Right-click the picture you want to
replace, then select "Change Picture" from the popup menu and choose where the new picture will
come from. Repeat this step for any other pictures you wish to replace, on either side of the brochure

10. Save the brochure. Choose "Save" or "Save As" from the File menu (Publisher 2003 or 2007) or
from the menu at the left edge of the File tab page (Publisher 2010). Give your brochure a descriptive
name.

11. Print copies of your brochure as needed. Before printing your brochure the first time, make sure
everything is how you want it before you print.
If you plan to have your brochure printed professionally, you'll want to save or convert it to PDF
format, as most printers prefer to receive documents in that format

For more understanding kindly watch this video: https://www.youtube.com/watch?v=HzOd_0LqvOQ

Creating a Newsletter
1. Click Built-in > Newsletters and scroll down to find the Newsletters category.
(In Publisher 2010, click Newsletters under Most Popular.)
2. Select a template, and under Customize, click the color scheme and font scheme that you want.
3. Click the business information set that you want, or create a new one.
4. Under Options, choose One-page spread (if you plan to print your newsletter one or double-sided)
or Two-page spread (if you want to work with a design that includes facing pages and you plan to print
your newsletter on tabloid-sized paper).
5. Select the Include customer address check box if you want the customer address on the
newsletter itself for mailing rather than on a separate envelope.
6. Click Create.
7. Change the template to include things that you’ll want to reuse in future newsletters, like a title
and logo.
8. Save your new template and, from the Save As dialog that appears, navigate to the location and
folder you want, choose Publisher Template in the Save as type box.

Tip: You can tell Publisher where you always want to save your templates. If you got
to File > Options > Save and enter the path to the folder you want to contain all your templates
in Default personal templates location. If you do this a new tab, named Custom, will also be available
when you are creating a new publication and this tab will contain all your personal templates.
If you'd like to change your newsletter, you can add pages to a newsletter or Remove pages from a
newsletter. You can also Print a newsletter on 11x17 paper or avoid paper and postage altogether
by creating and sending email newsletters.

Make design changes to the layout

 On the Page Design tab, click Options, and then click the number of columns that you want on
each page.
On the inside pages (for example, pages 2 and 3 of a 4-page newsletter), the Select a page to
modify option appears. Click Left inside page or Right inside page, and then, for each page, click one of
the following formats: 3 stories, Calendar, Order form, Response form, or Sign-up form.

Work with the text

If you already created business information set, your business contact information and logo will
automatically replace some of the placeholder text.
Note: Business information does not automatically replace the placeholder text in templates that you
download from Office Online. To replace the placeholder names, addresses, and logos with your business
information, click the smart tag button   for a business information item, such as the company name or
address, and then click Update from Business Information Set. (The smart tag button appears when you
point to text or a logo.)
1. For each block of placeholder text, do one of the following:
 Select the placeholder text, and then type.
 Right-click to select the placeholder text, point to Change Text on the shortcut menu,
click Text File, click the file that contains the text that you want to use, and then click OK.
Note: In most cases, the text resizes automatically to fit within the text box. For example, if an article title
is long, the text is automatically reduced in size so that it will fit.
2. Adjust the text size. Do one of the following:
 To prevent the text from resizing automatically to fit in a text box that is not connected to
other text boxes, click the text box, and on the Text Box Tools Format tab, click Text Fit >Do Not
AutoFit.
 To change the font size manually, select the text, and then click a new font size in the Font
Size list on the Text Box Tools Format tab.
 Work with the pictures
 Right-click the placeholder picture, point to Change Picture, click Change Picture, choose a new
picture from one of the available sources in the Insert Pictures dialog box, and then click Insert.
Tip: If you don't see Change Picture when you right-click, click the placeholder picture once until you see
white circles surrounding the picture's frame. Click the picture again until you see gray circles with x's in
them surrounding the picture itself, and then right-click the picture.

For more understanding kindly watch this video:

https://www.youtube.com/watch?v=QPGkgYxkAJ0
Activity 1 “Complete Me”
Direction: Identify the missing word to complete the steps in making a newsletter.
Click (1)______________ and scroll down to find the Newsletters category. (In Publisher 2010,
click (2)____________ under Most Popular.) Select a template, and under (3)_____________, click the color
scheme and font scheme that you want. Click the business information set that you want, or create a new
one. Under Options, choose (4)______________ (if you plan to print your newsletter one or double-sided)
or (5)______________ (if you want to work with a design that includes facing pages and you plan to print
your newsletter on tabloid-sized paper).Select the (6)_______________________ check box if you want the
customer address on the newsletter itself for mailing rather than on a separate envelope.
Click (7)_____________. Change the template to include things that you’ll want to reuse in future
newsletters, like a title and logo. Save your new template and, from the (8)______________ dialog that
appears, navigate to the location and folder you want, choose (9)______________ in the Save as type box.

Activity 2 “Let’s Make a News”

Direction: Make your own version of a newsletter. Use your creativity. You may use different types of
paper for this output for designing but the base should be 1 whole sheet of paper. Your output will be
graded base on the given rubric.

Prepared by:
ICF 9 Teachers