ELECTRONIC 5

PRESENTATION TOOL

Objectives "Projected slides should be as visual as possible

After completing this Chapter, the and support your points quickly, efficiently and
student will be able to: powerfully."
• design different types of slides,
Garr Reynolds
• recognise type of views of
presentation, (Associate Professor of Management at Kansai Gaidai
University)
• insert graphics, audio and video
in a presentation,
• copy and move text and slides
within and between presentation Introduction
files,
• apply designs in slides, adding For our school exhibition, we want to prepare an
animation effects to the text, exhibit on any current issue – global warming, drug
• add slide transition effects, and
abuse or child labour. We could prepare our exhibit
hyper linking, in the conventional way, i.e. by using static tools,
like charts and posters and maybe some visual
• create action buttons,
images. Imagine the impact if, instead of the
• run a slide show and charts, we have music, moving objects and
• pack a presentation file to run it graphics displaying the message.
on a computer not having the
presentation software. The objective of the exhibition is to make our
message understood and remembered by others.
An average human being has a very short attention
span. Audio-visual aids can make presentations
more interesting, dynamic and effective. Therefore,
we can make it more interesting and attention
seeking by making the characters move/dance,
use pictures/charts/graphics, play music or show
video. Thus we manage to create a much better
impression. How can we do this?
 Computers and Communication Technology

5.1 AN ELECTRONIC PRESENTATION

An electronic presentation program is used to display information.
This information is normally displayed in the form of a slide show –
the information is shown on a slide which is viewed on a computer's
monitor, or beamed on a screen using a LCD projector. A presentation
can have several slides, which can be displayed one after the other.
The information presented can be an assortment of text, graphics,
audio and video.
Why do we call the screen of information a slide? The word slide is a
reference to the slide projector, which is somewhat obsolete today,
thanks to electronic presentation software. In the days of slide
projectors, each slide had to be shot by a camera, specially developed
in a studio, and then placed on a slide projector for projection on a
screen. Today, however, we can just design our slide on a computer
using a presentation software and project it.
There are different types of presentations like professional (work-
related), educational and for general communication. Presentation
programs can either supplement or replace the use of older visual aid
technology, such as pamphlets, handouts, chalkboards, flip charts,
posters, slides and overhead transparencies.
A commonly used presentation program is Microsoft PowerPoint,
although there are alternatives such as OpenOffice.org, Impress, Corel
Presentations and Apple's Keynote. A presentation program includes
three major components: an editor that allows text to be inserted and
formatted; a method for inserting graphic images, audio and video;
and a slide-show system to display the final content.
In this chapter, we are using the presentation package – Microsoft
PowerPoint – as our learning tool. However, we should remember that
other such programs are also available. If we learn to use one of them,
we will be able to use the others without any difficulty.

5.2 STARTING THE PRESENTATION PROGRAM

Whatever the presentation program we are using, we can start it from
the Program option under the Windows Start menu. For example, to
start Microsoft PowerPoint, click on

• , then on
• , and lastly on
•

5.2.1 ANATOMY OF THE APPLICATION WINDOW

124 Any presentation software that we use will allow us to design and show slides.
The application window (i.e., Microsoft PowerPoint window, Openoffice.org
Electronic Presentation Tool

Impress window, etc.) will provide us with tools that will assist us in
our job (Figure 5.1). The important components of this window are:
• Menu Bar : Provides menu options to help in designing and viewing
the presentation.
• Standard Toolbar : Contains tools for standard tasks, like saving,
printing, cutting, copying, pasting, etc.
• Formatting Toolbar : Provides tools for formatting like bold, italic,
underline, etc.
• Task Pane : Allows options depending on the selected task. The
figure 5.1 shows the options for the task New Presentation. We can
select other tasks too.
• Slide Pane : This is the place where we design the slide by typing,
formatting, etc.
• Slide Sorter Pane : Allows us to decide on the order in which the
slides will be shown during the slide show.
• Notes Pane : Allows us to type in notes that we may need while
preparing for the presentation later, but will not be shown during
the slide show.
• View Buttons : Provides options to decide whether we want to view
slide show, normal slide view, or slide sorter view.
• Drawing ToolBar : Provides tools for drawing basic shapes, inserting
pictures, changing colours, etc.
• Status Bar : This provides information about the current
presentation, like the number of slides, the design applied, etc.
Menu Bar
Standard Toolbar
Formatting Toolbar

Slide Sorter
Pane
Task Pane

Slide Pane

View Buttons

Notes Pane

Status Bar Drawing Toolbar

Figure 5.1 : Application window of a Presentation program

125
 Computers and Communication Technology

After learning documentation and spreadsheet packages, we are

already quite familiar with menu bar, standard toolbar, formatting
toolbar, drawing toolbar, and the status bar.

5.3 STARTING A NEW PRESENTATION

To create a new presentation, click on Blank Presentation on the New
Presentation task pane. We will now see a slide on the slide pane similar
to the one shown in Figure 5.1. This is called the title slide.
The first step to start with any presentation software is to type in
some text in the slides.
It is not necessary that we have to type in something in every
placeholder in the slide. For example, if we do not have any subtitle,
just leave the corresponding placeholder as it is. The text 'Click to add
subtitle' will not be seen on the screen when we run the slide show.
Let us now prepare our first presentation:
• Open the Presentation Program, click on the placeholder (Figure
5.2 ) which says – Click to add title, and type text.
• Click to add subtitle, and type the name.

Sizing

Placholders for text

126 Figure 5.2 : Title slide

Electronic Presentation Tool

5.3.1 ADDING A NEW SLIDE

Click on New Slide option on Insert menu or (CTRL + M) and select a
desired layout from the Slide Layout options in the Task Pane.
(Appendix 5.1–5.3)

5.3.2 VIEWS IN PRESENTATION

A presentation can be viewed in several ways as per the location and
demand. Some presentation options are listed below:
Normal View : This view has three panes and shows the outline, the
notes area and the slide. We can type the notes in this place holder
which we might require at the time of showing our presentation. Text
in the notes page does not appear in the slide show.
Outline View : In this view we can see only the text of the slides in the
presentation.
Slide Sorter View : In this view, slides appear of thumbnail size and
they can be moved or sorted according to the requirement. Slides can be
moved by first clicking them and dragging them to their desired location.
Slide Show : This view is used to show the final presentation with all
the effects and colour schemes.

5.3.3 INSERT OTHER OBJECTS

The following is a list of various objects that can be inserted on a slide.
Table : Allows us to insert a table. We can insert the number of rows
and columns required for the table, and then type in the content.
Chart : Allows us to insert a chart. We can type in the data values in
order to develop the chart.
Clip Art : Allows us to insert a clip art, a variety of which normally
comes along with the presentation software.
Picture : Allows us to insert picture – the ones that we might have
clicked using a digital camera, or have scanned using a scanner, or
have got from somewhere else. We have to provide the name of the
picture file we wish to insert.
Diagram or Organisational Chart : Allows us to insert diagrams which
we can select from the diagram gallery. One of the common options is
the organisational chart (a chart showing hierarchy in an organisation,
or a family tree, etc.).
Media Clip : Allows us to insert a media clip like some audio or video
clips. However, to insert a media clip in this manner, Microsoft
PowerPoint requires that the media clip be a part of Microsoft Clip 127
Organiser.
 Computers and Communication Technology

Figure 5.3 shows a slide layout which can be used to insert non-
text content:

Insert Chart

Insert Table Insert Clip Art

Insert Picture Insert Media Clip

Insert Diagram

Figure 5.3 : Slide layout to insert other objects

Place the mouse over the desired non-text content and click to
include the same on the slide.
We have already read about inserting Clip Art in the presentation
by selecting a slide layout that allows us to insert non-text content.
There is another way of inserting clip art into the slide. Let us learn
this process:
• Open the presentation.
• Click on Clip Art under Picture option of Insert menu. We will now
see the Insert Clip Art option in the task pane.
• We can insert some text to search clip arts belonging to a particular
group. To try out, let us type in Inspiration and click on . If we
are not sure, just click on without typing in any text.
• We will see all the available clip arts grouped under our search text
in the task pane.
• Select the desired clip art by clicking on it.
• We will now get the clip art on the slide. We can change its size by
dragging the sizing handles. By click and drag we can place the clip
art at the desired location in the slide.

5.3.4 CREATE A CHART IN PRESENTATION

128 Sometimes it is useful to project a chart to the audience rather
than listing out raw data. We have learnt how to design charts using
Electronic Presentation Tool

spreadsheets. Now we will learn how we can get a chart in

presentation software:
• Open the slide where we want to place the chart.
• Generally a Presentation software cannot draw charts. We need to
get the help of some other software. Click on Object under Insert
menu (Figure 5.4 (a)).
If we plan to draw the chart in spreadsheet, select Microsoft Excel
Chart (Figure 5.4 (b)) under Object type and click on OK.

(a) Insert with Object (b) Insert object dialog box with spredsheet chart selected

Figure 5.4 : Insert Object dialog box

A dummy chart (Figure 5.5) appears on our slide which can be modified with
our data.

• At the bottom of the chart we will notice . Click on Sheet1 and feed
in the data for the chart as we had
done in the spreadsheet.
• We can change what the chart looks
like by using the options under the
Chart menu. (As in spreadsheet)

5.3.5 NAVIGATING ACROSS SLIDES

Now that we have more than one slide
in our presentation, we will need to
move from one to the other while
designing them. We have three
different options for this:
• Press the Page Up (or PgUp) key to
go to the previous slide, press Page
Down (or PgDn) key to move to the 129
next slide. Figure 5.5 : Dummy Chart
 Computers and Communication Technology

• Click on the appropriate slide on the Slide Sorter pane.

• Use the scroll bar that appears between the Slide Pane and the
Task Pane.

5.4 SAVING AND OPENING A PRESENTATION

Once made, we would surely like to save the presentation (i.e., store it
permanently) for future reference and use. The process of saving a
presentation and later opening it (or to create a new presentation) is
similar to what we have learnt in Chapter 3 (Word Processing Tool).

Note : If we add or edit anything after we have saved the presentation, we will
have to save it once again. Otherwise, the changes made after the last Save
operation will not be saved.

We had previously typed in some text in the a slides of the

presentation. Now we save it with a filename, My Presentation.

5.5 FORMATTING TEXT

Now let us learn how to make the slide more presentable by formatting
the text on the slides:

We can format the text either through the Format option under the
Menu Bar, or we can use the Formatting Toolbar to invoke most (but not
all) formatting options (as in word processing). The main formatting
options are –

• Font
• Bullets and Numbering
• Alignment.

Before we format any text, we must select the part of the text we
want to format. For Font formatting, we need to select all the characters
that we want to format; while for the others, we need to select any part
of the paragraph.

5.6 COPY, MOVE AND DELETE TEXT AND SLIDES

For copying, moving or deleting text from and to the same or different
slide in the same or different presentation we can follow the same
procedure as in the case of word processing. When we copy a slide, we
actually duplicate the slide. When we move a slide, we end up changing
the order of the slide in the presentation. These can be done as follows:

• To copy, i.e. duplicate a slide, select the slide (on the Slide Pane or
in the Slide Sorter Pane) and click on Insert → Duplicate Slide.
130 • To move a slide or a group of slides, select the slide(s) in the Slide
Sorter Pane and drag them to the desired location.
Electronic Presentation Tool

• To delete a slide or a group of slides, select the slide(s) in the Slide

Sorter Pane and press the Delete key.

Note : To select multiple contiguous slides, press the Shift key as you click on the
slides one after the other. You can also select the first one, and then click on the
last one while keeping the Shift key pressed. To select non-contiguous slides,
press the Ctrl key instead of the Shift key.

5.7 HOW TO VIEW SLIDES?

Most presentation software will provide us with three views:
• Normal view – where we design the presentation.
• Slide Sorter view – this is a view of the slides in the
presentation in thumbnail form. When we have finished
creating and editing the presentation, slide sorter view
gives us an overall picture of it – making it easy to reorder,
add, or delete slides.
• Slide Show view – this takes up the full computer screen. This
is the view that we will use at the time of presentation.
We can move from one view to another by using the options Figure 5.6 : View
under the View menu or by clicking on the appropriate View Options for Presentation
Buttons. The options under the View menu are given in figure 5.6.

5.8 SLIDE SHOW : PRESENT SLIDES TO THE AUDIENCE

Now that we have somewhat prepared the presentation, its time to
view the show. We are already familiar with the Slide Show option
under View menu and the corresponding View button. We can use either
of them to start the slide show. We can also start the slide show by
selecting the View Show option under the Slide Show menu.
We can also save the
presentation file as PowerPoint
Show. In that case, we will not
have to start the presentation
program to view the
presentation. Just double click
on the file, and we will have
the show on the screen. To save
a file as PowerPoint Show,
select this alternative under Select the type as
Save as type option in Save As PowerPoint Show
dialog box (Figure 5.7). To open
the Save As dialog box, click
on File → Save As.
However, to run the slide
show as described above, Figure 5.7 : Dialog Box to save file as PowerPoint Show 131
we will need to have the
 Computers and Communication Technology

presentation program in the system. What happens if we take

this presentation file to a machine which doesn't have a
presentation program loaded? Can we run the program?

5.8.1 SLIDE DESIGNS

Now let us learn how to apply Designs to the slides to make
them more attractive.
A slide design determines the background colour and picture
as well as the colour and type of text on it. Follow steps given
below to apply slide design to the templates :
• Click on the Slide Design option under the format menu. This
will show the Slide Design task bar as shown in figure 5.8.
• Click on any design of the choice in the task pane. This
applies the selected design to all slides of the presentation.
• If we wish to apply the design to selected slide(s) of the
presentation, select the slide(s) from Slide Sorter pane. Now,
click on the arrow which appears when we move the mouse
to the desired design in the Slide.
Figure 5.8 : Slide • Design task pane, and click on Apply to Selected Slides
Designs with the options from the resulting menu.
for Templates • Run the slide show once more to see the effect.

5.8.2 CUSTOM ANIMATION/ANIMATION SCHEMES

We can animate text, graphics, diagrams, charts, and other objects on
the slides by following these steps:
• Select the object.
• Click on Slide show Menu and choose option Custom animation.
• Click on the effects tab to apply the appropriate effect.
• We will see numbers like 1, 2, 3 appearing against the paragraph/
objects – this is the order in which they will appear during the
slide show.
• Repeat the process to apply animation for another instance, say
this time for exit (instead of Entrance).
• Once again, we will need to run the slide show to see the effect.
Click on at the bottom of Custom Animation task pane.
• We might have to click the mouse to move from one animation to
another.

5.8.3 SLIDE TRANSITIONS…

While animation decides how each item in the slide emerges on the
screen, slide transition takes care of how the slides (and not the
items on the slide) appear one after the other during the show. We
132 can apply a particular slide transition to all the slides or to some
selected slide(s).
Electronic Presentation Tool

To apply slide transitions to the presentation,

• Open the presentation.
• Click on Slide Show and select Slide Transition to see the
options in the task pane (Figure 5.9).
• If we want to apply it to some selected slide(s), select the
slide(s) from Slide Sorter pane. To try out, just select the
second slide of the presentation.
• Select the desired transition effect like Blinds Horizontal,
Box In, Cover Down, etc. from the task pane.
• If we wish, we can change the speed of transition (options
are slow, medium, fast).
Select medium. This option is available under Modify
transition in task pane.
• In addition we can add sound that will be heard during slide
transition. This option is also available under Modify
transition in task pane.
• We can set the slide to advance on a mouse click, or
automatically after a pre-decided delay. Select automatically Figure 5.9 : Slide
Transition Dialog Box
and set the value to 00:11.
• Click on at the bottom of the task pane to see the effect.
• If we wish to apply the selected transition to all slides in the
presentation, click on Apply to All Slides button else click on Apply.

5.8.4 INSERTING SOUND/MOVIES…

Most presentation software allows us to enhance the
presentation by inserting sound and movies. In
Microsoft PowerPoint, we can add them through
following steps:
• Click Insert menu
• Select Movies and Sounds. We can add them using
Clip Organiser or directly from file (Figure 5.10).
If we select the Clip Organiser option, we will see a
selection in task pane very similar to the one we had
seen in case of inserting clip art. Choose the desired
movie or sound clip, and we will have it on the slide.
The other option is to get the movie or sound from
file. If we select these options, we will see Insert Movie Figure 5.10 : Insert Menu with the
or Insert Sound dialog box, one very similar to the options of Movies and Sounds
Save As dialog box. Select the movie or sound file
that we wish to insert.

5.8.5 NAVIGATION BETWEEN DIFFERENT SLIDES USING HYPERLINKS

A hyperlink is a connection from one slide to another or a connection 133
to a web page, or a file.
 Computers and Communication Technology

A hyperlinked object may be a text, a graphic or an action button (a

readymade button) placed on a slide, which when clicked, opens the
connection (another slide, web page, file) the hyperlink was pointing to.
When we point to a hyperlink, the pointer takes the shape of a
pointed finger (L), indicating that it is something we can click on.
To create a hyperlink, first select the text or object that we want or
represent the hyperlink with (for example, in figure 5.11 it is the word
here). Click on Hyperlink from Insert menu. The Insert Hyperlink dialog
box (Figure 5.12) opens up and we can browse for the file that we
want to link as shown below:

Figure 5.11 : Slide showing an object with hyperlink

134 Figure 5.12 : Insert hyperlink dialog box

Electronic Presentation Tool

If we want to create a link to another slide of the same show, then

• Select 'Place in This Document' on the left pane of Insert Hyperlink
dialog box.
• We will see that all the slides of the presentation are listed in the
dialog box.
• From this list, we select the slide we want to go to and click on OK.
If we want to create a link to another slide in a different
presentation, then
• Click on Existing File or Web Page.
• Navigate to the correct folder and select the presentation to which
we want to create the link.
• Click OK.
Similarly, we can make a hyperlink to a web page by giving its URL
in the Address bar. For example to link to www.gmail.com, type
http://www.gmail.com in address bar (Figure 5.13).

Address bar

Figure 5.13 : Insert hyperlink to a web page

5.8.6 ADDING ACTION BUTTONS

To insert an Action Button on the slide,
• Select the slide we want to place the button on.
• On the Slide Show menu, click on Action
Buttons option and select the button we
want from the resulting cascading menu
(Figure 5.14).
• Click on the desired location on the slide, and
we will see the selected Action Button getting Figure 5.14 : Slide show menu with 135
placed there, which can be later resized to suit action buttons
 Computers and Communication Technology

the requirement. Additionally, the Action

Settings dialog box (Figure 5.15) opens up.
• Select the Hyperlink to option and select the
desired link from the drop down list box.
• Click on OK to complete the process.
If we plan to insert the same Action Button
on all slides of the presentation, click on
Master on the View menu. Select Slide Master.
Now place the button on this Slide Master as
in the previous steps.

5.8.7 AUTOSHAPES
AutoShapes can be used to emphasise certain
points in the presentation. These are available
on the Drawing toolbar. They include several
Figure 5.15 : Action settings dialog box categories of shapes: lines, connectors, basic
shapes, flowchart elements, stars and banners
and callouts. These can be resized, rotated, flipped, coloured and
combined to make more complex shapes. We can also add text to these
shapes which then becomes part of the shape. Follow the steps given
below to draw an autoshape:
• Click on AutoShapes option on the Drawing toolbar
• Select the desired shape (Figure 5.16),
• Click and drag on the slide to draw the shape of desired size.

Figure 5.16 : Drawing Bar with Auto Shapes options

The handles (Figure 5.17) around a selected shape have the following
purposes:
• The Sizing handles are the white handles around the shape which
are used to change the size of the shape.
• The Adjustment handle is a yellow-diamond shaped handle. This
136 handle, if present, indicates that the shape is adjustable.
Electronic Presentation Tool

• The Rotating handle is the green handle

which can be used to adjust the angle of
rotation of the shape. Rotating
Handle
A shape could have graphic attributes
such as fill, line, and shadow or text
attributes such as style, font, colour, and
shadow. To put text into the autoshape, select Adjustment
the autoshape and just type in the desired Handle

text; and we will see the text appearing

within the autoshape. If some text is already
there, the new text typed will be appended Sizing Handle
to the exisiting text.
Figure 5.17 : Various handles for
Tools for changing the basic attributes Auto Shapes
of a shape - fill color , line color line
style (which decides on the thickness of the border), dash style
(which decides whether the border line will be solid, dashed, dotted,
etc.), shadow style , 3-D style and font color are located on
the Drawing toolbar. For changing the attributes, we need to select
the autoshape that we have placed, click on the appropriate tool on
the Drawing toolbar, and select the desired option. If we want to
change the text attributes other than font color, select the autoshape
and click on Font option under the Format menu to set the desired
text attributes.

5.9 HOW TO RUN A PRESENTATION FROM A

COMPUTER NOT HAVING THE PRESENTATION
SOFTWARE INSTALLED?
When we want to Run a Presentation program from a computer not
having the presentation software installed then Pack and Go is the
way to do this which is described in Appendix 5.4.

Summary
• An electronic presentation program is a computer software that is used to display
information.
• A presentation can have several slides, which can be displayed one after another.
• The places on the slide where we can click and type text for the presentation are called
placeholders.
• The font, size, alignment, etc. will be same as that of the placeholder text, unless we
change them.
• We can select the layout of a slide by selecting appropriate choice from Slide Layout task pane.
137
 Computers and Communication Technology

• A slide can contain non-text content too, like – chart, clip art, media clips, etc.
• We can apply formatting to the text in the slide – we can change the fonts and their associated
features; we can apply bullets or numbers; and we can decide on the paragraph alignments.
• We can copy or move the content of a slide, or even the slide itself.
• There are three views – normal view to design presentation, slide sorter view to arrange
the order in which slides will appear, and finally the Slide Show view is used while delivering
the talk.
• If we don't like the way our slides look, we can use Slide Design to improve them. We can
apply a slide design to selected slides, or to all slides in the presentation.
• The way various items appear on the slide during a slide show is decided by the Animation
that is applied. We can select preset animation schemes, or decide on our own using
custom animation option.
• Apart from the items in the slide, we can control the way the slide itself appears during
the slide show. This is done using slide transitions facility.
• Instead of listing out raw data, we can insert a chart in the presentation to make the data
more meaningful to the audience.
• We can create hyperlinks on slides to connect it to other slides in the same or different
presentation, or even to a file or a website.
• To facilitate navigation from one slide to another, we can include action buttons in our
slides.
• AutoShapes can be used to get the audience's attention to certain points in the
presentation.
• A presentation file can be made to run on a computer system not having the presentation
software (Pack and Go).

EXERCISES
SHORT ANSWER TYPE QUESTIONS
1. What is meant by slide design?
2. What is meant by animation schemes?
3. How do you change the bullets appearing in your presentation?
4. What are the three major functions of a presentation program?
5. What are placeholders?
6. What do you mean by Pack and Go?
7. What do you mean by slide transition?

LONG ANSWER TYPE QUESTIONS

1. How can a transition help in your presentation?
138 2. What are the different ‘views’ in the presentation package that you are
familiar with?
Electronic Presentation Tool

4. Discuss the process of inserting clip art into a slide.

5. List out the process of creating a hyperlink to connect to a slide in another
presentation.
6. What is an AutoShape? Discuss the formatting that can be applied to an
AutoShape.

7. How is a file saved as type Presentation different from the one saved as type
PowerPoint Show?

10. How can we insert clip art in a slide? Explain.

11. How can we hyperlink a slide? Explain.

MULTIPLE CHOICE QUESTIONS

1. The presentation is seen on the computer or a projection screen in the form of
(i) Slides
(ii) Pages
iii) Papers
(iv) Handouts
2. Animation decides the way
(i) the slides appear
(ii) the items in the slide appear
(iii) the text looks
(iv) the slides look
3. The first slide of presentation
(i) always has the layout – Title slide
(ii) normally has the layout – Title slide, but can be changed using Slide Layout
task pane.
(iii) normally has the layout – Title slide, but can be changed using Slide Design
task pane.
(iv) normally has the layout – T itle slide, but can be changed using Slide
transition task pane.

4. While working with AutoShapes, you can change the style of the text using
(i) Font Color
(ii) Line Style
(iii) Select Font from Format menu
(iv) None of the above

139
 Computers and Communication Technology

Activities
1. Design a presentation to make your friends interested in the book that you have read
recently. Ensure that you use animation and slide transitions. Use AutoShapes to design
an appropriate callout in the first slide.
2. Design a presentation on your favourite singer. Ensure that you include some of his/
her music in your presentation. Place a hyperlink to link to some websites mentioning
his/her achievements.
3. Prepare a presentation of your hobbies like playing cricket, listening to songs, gardening,
photography etc.
4. Create a family magazine containing description of your family members, their role in
the family and their photographs.
5. Prepare a presentation of your school with the following contents:
a. On the first slide, put the name and a photograph of your school.
b. On the second page, display the features of your school.
c. On the third page, put information about the library with a photograph.
d. On the fourth page, Science lab
e. And so on.
6. Suppose you are a student of class XI D and have been asked to prepare a slide show of
new inventions of computer hardware. Collect latest pictures from the Internet and put
them on different slides and also display their features with them.

APPENDICES
APPENDIX 5.1 : TEXT LAYOUT OPTIONS
Text Layouts

Title Slide. Allows us to type Title Only. Allows us to type

a title and a subtitle for in only a title. We can use
your presentation. Only the this in place of Title Slide.
starting slide of your
presentation will normally
be of this type.
Title and Text. Allows us to T itle and 2-Column Text.
insert a title for the current Similar to Title and Text,
slide (not the whole except that this allows us
presentation) and the text to enter text in two
that we want under that columns.
title. This is one of the most
140 common types of slides.
Electronic Presentation Tool

APPENDIX 5.2 : CONTENT LAYOUT OPTIONS

Content Layouts

Blank. Does not provide any Content. Allows us to add

placeholder. We will have to picture, audio, video,
build it up from scratch if charts, etc. but not text.
we want to use this.
T itle and Content. Very Title and 2–Contents. Allows
similar to Content, but us to add a title and two
allows us to also add a title non-text contents – like
for the slide. picture, chart, video, etc.
Title, Content and 2-Content. Title, 2-Content and Content.
Allows us to add a title and Similar to the previous one,
3 non-text contents in two except that the left column
columns. The left column will have two non-text
will have only one non-text contents while the right
content, while the right column will have only one.
column will have two.
Title and 4-Content. Allows
us to type in a title for the
slide and insert 4 non-text
contents – 2 in left column
and 2 in right column.

APPENDIX 5.3 : TEXT AND CONTENT LAYOUT OPTIONS

Text and Content Layouts

T itle, T ext and Content. T itle, Content and Text.

Allows us to add a title on Similar to the previous one,
the top, text on the left but now the non-text
column, 0and a non–text content will be placed on
content on the right the left column, while the
column. text will take up the right.
Title, Text and 2–Content. Title, 2–Content and Text.
Allows us to add a title on the Allows us to add a title on the
top, some text on the left top, two non-text contents on
column, and two non–text the left column, and some
contents on the right column. text on the right column.
Title and Text over Content. Title and Content over Text.
Allows us to type in a title, Allows us to type in a title,
add some text and lastly insert some non-text content
insert some non-text content and lastly add some text at
at the bottom of the slide. the bottom of the slide.
T itle and 2–Content over
Text. Allows us to type in a
title, insert two non-text
content in two separate
columns, and some text in
a single column below the
141
non–text contents.