SCHOOL FORMS

SF1 SCHOOL REGISTER

School Form 1 (SF 1) School Register
(This replaces Form 1, Master List & STS Form 2-Family Background and Profile)

School ID Region VIII Division District

School Name School Year Grade Level Section

GUARDIAN
ADDRESS PARENTS REMARKS
(If not Parent)
AGE as of IP Contact Number
NAME Sex BIRTH DATE MOTHER
LRN 1st Friday (Ethnic RELIGION House #/ Father's Name (Last Mother's Maiden Name of Parent or
(Last Name, First Name, Middle Name) (M/F) (mm/dd/ yyyy) TONGUE Municipality/ (Please refer to the
June Group) Street/ Sitio/ Barangay Province Name, First Name, Middle (Last Name, First Name, Name Relation-ship Guardian
City legend on last page)
Purok Name) Middle Name)

List and Code of Indicators under REMARKS column

Prepared by: Certified Correct:
Indicator Code Required Information Code Required Information REGISTERED BoSY EoSY

Transferred Out T/O Name of Public (P) Private (PR) School & Effectivity Date CCT CCT Control/reference number & Effectivity Date MALE

(Signature of Adviser over Printed Name) (Signature of School Head over Printed Name)
Transferred IN T/I Name of Public (P) Private (PR) School & Effectivity Date B/A Name of school last attended & Year FEMAL E

Dropped DRP Reason and Effectivity Date LWD Specify

TOTAL
Late Enrollment LE Reason (Enrollment beyond 1st Friday of June) ACL Specify Level & Effectivity Data BoSY Date: EoSYDate: BoSY Date: EoSYDate:
 SF2 DAILY ATTENDANCE REPORT OF LEARNERS
School Form 2 (SF2) Daily Attendance Report of Learners
(This replaces Form 1, Form 2 & STS Form 4 - Absenteeism and Dropout Profile)

School ID School Year Report for the Month of

Name of School Grade Level Section

(1st row for date) Total for the

REMARKS (If DROPPED OUT, state reason, please
LEARNER'S NAME Month
refer to legend number 2.
(Last Name, First Name, Middle Name) M T W TH F M T W TH F M T W TH F M T W TH F M T W TH F ABSENT TARDY If TRANSFERRED IN/OUT, write the name of School.)

MALE | TOTAL Per Day

FEMALE | TOTAL Per Day

Combined TOTA L PER DAY
GUIDELINES: 1. CODES FOR CHECKING ATTENDANCE Month: No. of Days of Summary
1. The attendance shall be accomplished daily. Refer to the codes for checking learners' attendance. (blank) - Present; (x)- Absent; Tardy (half shaded= Upper for Late Classes: M F TOTAL
2. Dates shall be written in the columns after Learner's Nam e. Commer, Lower for Cutting Classes)
* Enrolment as of (1st Friday of June)
3. To compute the following: 2. REASONS/CAUSES FOR DROPPING OUT
Registered Learners as of end of the month a. Domestic-Related Factors Late Enrollment during the month
a. Percentage of Enrolment = x 100
Enrolm ent as of 1st Friday of the school year a.1. Had to take care of siblings (beyond cut-off)
Total Daily Attendance a.2. Early marriage/pregnancy
b. Average Daily Attendance = Registered Learners as of end of the month
Number of School Days in reporting m onth a.3. Parents' attitude toward schooling
Average daily attendance a.4. Family problems
c. Percentage of Attendance for the month = x 100 Percentage of Enrolment as of end of the month
Registered Learners as of end of the month b. Individual-Related Factors
b.1. Illness
Average Daily Attendance
4. Every end of the month, the class adviser will subm it this form to the office of the principal for recording of summ ary table b.2. Overage
into School Form 4. Once signed by the principal, this form should be returned to the adviser. b.3. Death
Percentage of Attendance for the month
5. The adviser will provide neccessary interventions including but not limited to home visitation to learner/s who were absent for 5 b.4. Drug Abuse
consecutive days and/or those at risk of dropping out. b.5. Poor academic performance
Number of students absent for 5 consecutive days:
6. Attendance performance of learners will be reflected in Form 137 and Form 138 every grading period. b.6. Lack of interest/Distractions
* Beginning of School Year cut-off report is every 1st Friday of the School Year b.7. Hunger/Malnutrition
Drop out
c. School-Related Factors
c.1. Teacher Factor
Tr ansf erred out
c.2. Physical condition of classroom
c.3. Peer influence
Tr ansf erred in
d. Geographic/Environmental
d.1. Distance between home and school
d.2. Armed conflict (incl. Tribal wars & clanfeuds) I certify that this is a true and correct report.
d.3. Calamities/Disasters
e. Financial-Related
e.1. Child labor, work (Signature of Teacher over Printed Name)
f . Others (Specif y)
Attested by:
School Form 2 : Page ___ of ________
(Signature of School Head over Printed Name)
 SF3 BOOKS AND ISSUED RETURNED

School Form 3 (SF3) Books Issued and Returned

(This replaces Form 1 & Inventory of Textbooks)

School ID SF4 MONTHLY LEARNER`S

SchoolMOVEMENT
Year AND ATTENDANCE
School Name Grade Level Section
Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title

REMARKS/ACTION TAKEN
LEARNER'S NAME
NO. (Please refer to the legend on last
End of the Month
(As of End of the Daily Average Percentage for (A) Cumulative as (B) For the Month as of End of the (A) Cumulative as (B) For the Month as of End of the (A) Cumulative as (B) For the Month Cumulative as of
(Last Name, First Name, Middle Name)

T
Date Date Date Date Date Date Date Date page)
(A+B)

Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned

F
M
TRANSFERRED IN

(Signature of School Head over Printed Name)

F
Report for the Month of

M
of Previous Month

T
F
M
(A+B) Cumulative

T
Month

Prepared and Submitted by:

M
TRANSFERRED OUT
School Form 4 (SF4) Monthly Learner's Movement and Attendance

T
F
M
of Previous Month

T
District

School Year

F
M
(This replaces Form 3 & STS Form 4-Absenteeism and Dropout Profile)

(A+B) Cumulative

TOTAL FOR MALE | TOTAL COPIES

Month

F
M
DROPPED OUT

T
F
M

1. This form shall be accomplished every end of the month using the summary box of SF2 submitted by the teachers/advisers to update figures for the month.
the Month of Previous Month

T
F
M
Division

T
F
ATTENDANCE

M
T
F
Region

M
REGISTERED

T
LEARNERS

Month)

2. Furnish the Division Office with a copy a week after June 30, October 30 & March 31
F
M

TOTAL FOR FEMALE | TOTAL COPIES

TOTAL LEARNERS | TOTAL COPIES

GUIDELINES: In case of lost/unreturned books, please provide inf ormation with the f ollowing code: Prepared By:
NAME OF ADVISER

1. Title of Books Issued to each learner must be recorded by the class adviser.
2. The Date of Issuance and the Date of Return shall be reflected in the form. A . In Column Date Returned, codes are: FM=Force Majeure, TDO: Transferred/Dropout, NEG=Negligence
3. The Total Number of Copies issued at BoSY shall be reflected in the form. B . In Column Remark/Action Taken, codes are: LLTR=Secured Letter from Learner duly signed by parent/guardian (for (Signature over printed name)
4. The Total Number of Copies of Books Returned at the EoSYshall be reflected in the form. code FM), TLTR=Teacher prepared letter/report duly noted by School Head for submission to School Property Custodian Date BoSY:____________ Date EoSY: ___________
TOTAL FOR NON-GRADED

5. All textbooks being used must be included. Additional copies of this form may be used if needed. (for code TDO), PTL=Paid by the Learner (for code NEG). References: DO#23, s.2001, DO#25, s.2003, DO#14,
School ID

2.2012. School Form 3: Page ___ of ________

GRADE 4/GRADE 10

GRADE 6/GRADE 12
GRADE 5/GRADE 11
GRADE 2/GRADE 8
GRADE 1/GRADE 7

GRADE 3/GRADE 9
KINDER

TOTAL
ELEMENTARY/SECONDARY:
School Name

Page _____ of _____ pages

SECTION

GUIDELINES:
GRADE/

LEVEL
YEAR
 SF5 REPORT ON PROMOTION AND LEVEL OF PROFICIENCY

School Form 5 (SF 5) Report on Promotion & Level of Proficiency

(This replaces Forms 18-E1, 18-E2, 18A and List of Graduates)

Region Division District

School ID School Year Curriculum

School Name Grade Level Section

GENERAL INCOMPLETE SUBJECT/S

AVERAGE (This column is for K to 12 Curriculum and remaining RBEC in High
ACTION TAKEN: School. Elementary grades level that are still implementing RBEC
(Numerical Value in
LEARNER'S NAME PROMOTED, need not to fill up these columns)
LRN 2 decimal places and
(Last Name, First Name, Middle Name) IRREGULAR or
3 decimal places for
RETAINED From previous school years
honor learners, and
completed as of end of current As of end of current School Year
Descriptive Letter)
School Year

SUMMARY TABLE

STATUS MALE FEMAL E TOTAL

PROMOTED

IRREGULAR

RETAINED

LEVEL OF PROFICIENCY
MALE FEMAL E TOTAL

BEGINNNING
(B: 74% and
below)

DEVELOPING
(D: 75%-79%)

APPROACHING
PROFICIENCY
(AP: 80%-84%)

PROFICIENT
(P: 85% -89%)

ADVANCED
(A: 90% and
TOTAL MALE above)

PREPARED BY:

Class Adviser

(Name and Signature)

CERTIFIED CORRECT & SUBMITTED:

School Head

(Name and Signature)

REVIEWED BY:

(Name and Signature)

Division Representative

GUIDELINES:
1. For All Grade/Year Levels

2. To be prepared by the Adviser. Final rating per

subject area should be taken from the record of subject
teachers. The class adviser should compute for the
General Average.

3. On the summary table, reflect the total number of

learners promoted, retained and *irregular (*for grade 7
onwards only) and the level of proficiency according to
the individual General Average.

4. Must tally with the total enrollment report as of End of

School Year GESP /GSSP (EBEIS)

5. Protocols of validation & submission is under the

discretion of the Schools Division Superintendent
TOTAL FEMALE

COMBINED School Form 5: Page ____ of ________

 SF6 SUMMARIZED REPORT ON PROMOTION AND LEVEL OF PROFICIENCY

TOTAL

TOTAL
TOTAL

FEMALE

FEMALE
School Year

MALE
MALE
SF7 SCHOOL PERSONNEL ASSIGNMENT LIST AND BASIC PROFILE

SCHOOLS DIVISION SUPERINTENDENT

TOTAL

TOTAL
GRADE 6 / GRADE 12

School Form 7 (SF7) School Personnel Assignment List and Basic Profile
MALE FEMALE

MALE FEMALE
(This replaces Form 12-Monthly Status Report for Teachers, Form 19-Assignment List,
Form 29-Teacher Program and Form 31-Summary Information of Teachers)

School ID Region Division

School Name District School Year
MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL

MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL
Summarized Report on Promotion and Level of Proficiency

(A) Nationally-Funded Teaching & Teaching Related Items (B) Nationally-Funded Non Teaching Items (C ) Other Appointments and Funding Sources
GRADE 5 / GRADE 11

Appointment: Number of Incumbent

Title of Designation
Title of Plantilla Position Title of Plantilla Position (Contractual, Fund Source
Number of Number of (as it appears in the contract/document:
(as it appears in the appointment (as it appears in the appointment Substitute, (SEF, PTA, NGO's
Incumbent Incumbent Teacher, Clerk, Security Guard, Driver
document/PSIPOP) document/PSIPOP) Volunteer, others etc.) Teaching
etc.) Non-
specify)
Teaching

2. This report together with the copy of Report for Promotion submitted by the class adviser shall be forwarded to the Division Office by the end of the school year.
Noted by:
Division

District

1. After receiving and validating the Report for Promotion submitted by the class adviser, the School Head shall compute the grade level total and school total.
GRADE 4 / GRADE 10
School Form 6 (SF6)

EDUCATIONAL QUALIFICATION Daily Program (time duration)

Employee Subject Taught Remarks (For
Nature of
(This replaces Form 20)

No. (or Tax (include Grade & Detailed Items,

Name of School Personnel Fund Position/ Appointment/ Total Actual
Identification Sex Section), Advisory Class DAY Indicate name of
(Arrange by Position, Descending) Source Designation Employment Degree / Post Major/ From To Teaching
Number - Minor & Other Ancillary (M/T/W/ school/office, For IP's -

DIVISION REPRESENTATIVE
T.I.N.)
Status Graduate Specialization (00:00) (00:00) Minutes per
Assignments TH/F) Ethnicity)
Week
GRADE 3 / GRADE 9

3. The Report on Promotion per grade level is reflected in the End of School Year Report of GESP/GSSP.
Ave. Minutes per Day
Region

4. Protocols of validation & submission is under the discretion of the Schools Division Superintendent.
Reviewed & Validated by:
GRADE 2 / GRADE 8

Ave. Minutes per Day

Ave. Minutes per Day

TOTAL

TOTAL
GRADE 1 /GRADE 7

SCHOOL HEAD
FEMALE

FEMALE

Ave. Minutes per Day

School ID

School Name

MALE
MALE

LEVEL OF PROFICIENCY

Prepared and Submitted by:

Ave. Minutes per Day

(A: 90% and above)
(B: 74% and below)
SUMMARY TABLE

APPROACHING
PROFICIENCY
(AP: 80%-84%)

(P: 85% -89%)

DEVELOPING
BEGINNNING

(D: 75%-79%)

PROFICIENT

ADVANCED

TOTAL

GUIDELINES:
IRREGULAR
PROMOTED

RETAINED

Ave. Minutes per Day

Ave. Minutes per Day

GUIDELINES: Submitted by:

1. This form shall be accomplished at the beginning of the school year by the school head. In case of movement of teachers and other personnel during the school year, an updated
Form 19 must be submitted to the Division Office .
2. All school personnel, regardless of position/nature of appointment should be included in this form and should be listed from the highest rank down to the lowest. (Signature of School Head over Printed Name)
3. Please reflect subjects being taught and if teacher handling advisory class or Ancillary Assignment. Other administrative duties must also reported.
4. Daily Program Column is for teaching personnel only. Updated as of: ___________________________
School Form 7, Page ___ of ________