Tally.

Prime
Tally.Prime Syllabus

K Company : -
1. Company Creation
2. Alter Company
3. Change Company
4. Select Company
5. Shut Company

 Masters
Account Masters: -
1. Ledgers: -
a. Single Ledgers: - a) Creation, b) Display, c) Alter
b. Multiple Ledgers: - a) Creation, b) Display, c) Alter
c. Ledgers With GST
d. Examples on Creating Bill wise Ledgers

2. Groups: -
a. Default Groups
3. Voucher Types: -
a. Voucher Creation
b. Voucher Class Creation
c. Voucher other features
4. Currencies: - a) Creation, b) Display, c) Alter, d) Rate of Exchange


 Inventory Masters: -

1. Stock Groups
2. Stock Category
3. Stock Item
4. Unita
5. Godown
6. Price Levels
7. Price List ( Stock Groups)
8. Price List ( Stock Category)



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Transactions
Accounting Vouchers: -
1. Contra Voucher (F4)
a. Single Entry Mode (Examples)
b. Double Entry Mode (Examples)
2. Payment Voucher (F5)
a. Payment in Single Entry Mode (Examples)
b. Payment in Double Entry Mode (Examples)
3. Receipt Voucher (F6)
a. Receipt in Single Entry Mode (Examples)
b. Receipt in Double Entry Mode (Examples)
4. Journal Voucher (F7)
5. Purchase Voucher (F9)
a. Purchase in invoice mode
b. Purchase in As-Voucher mode
6. Sales Voucher (F8)
a. Sale in invoice mode
b. Sale in As-Voucher mode
7. Debit and Credit Notes
a. Debit Note with Examples
b. Credit Note with Examples
8. Goods and Services Tax (GST)
a. About Goods and Services Tax (GST)
b. Activating Tally in GST
c. Setting up GST (Company Level, Ledger Level or Inventory Level)
d. Understanding SGST, CGST & IGST
e. Creating GST Masters in Tally
f. GST Tax Invoices
9. Purchase Voucher with GST
a. Updating GST Number for Suppliers
b. Practical on Intra-State Purchase Entry in GST (SGST + CGST)
c. Practical on Inter-State Purchase Entry in GST (IGST)
d. GST Purchase Entry for Unregistered Dealer in Tally
10. Sales Voucher with GST
a. Updating GST Number for Buyers
b. Practical on Intra-State Sales Entry in GST (SGST + CGST)
c. Practical on Inter-State Sales Entry in GST (IGST)
d. Printing GST Sales Invoice from Tally Prime Software


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Inventory Vouchers: -


1. Purchase Order (Alt+F4)

a. Activating Purchase Order Processing
b. Purchase Order Voucher with Examples
2. Sales Order (Alt+F5)
a. Activating Sales Order Processing
b. Sales Order Voucher with Examples
3. Delivery Note (Alt+F8)
4. Receipt Note (Alt+F9)
5. Stock Journal (Alt+F7)
a. Understanding Stock Transfers
6. Physical Stock (Alt+F10)
7. Manufacturing Vouchers
a. Bills of Materials
b. Practical Examples


Reports
Financial Reports
a. Trial Balance
b. Profit and Loss Account
c. Balance Sheet

Stock Summary 
Bill Wise Details
a. Advance
b. Against Reference
c. New Reference
d. On Account
e. Credit Limits for Customers
Search, Filter and Sorting
a. Searching and Finding particular entries
b. Sorting with Alias, Numbers and Texts
c. List of Ledgers and Groups
 Export, Import, Backup and Restore
a. Export and Import Formats
b. Data Backup and Restore
Printing Reports
a. Sales Invoice
b. Printing Payment and Receipt Vouchers
c. Printing Various Other Reports
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
Logo in bill.
GST Return
Shortcuts
And more as per Tally upgrade

Q. What is Tally?
Ans: Tally is basically an Accounting software. Which is very friendly
and easy.

Q. What is accounting?
Ans: Accounting means systematically recording of day today business
transaction.

Q. Why it is popular?
Ans: A huge number of organization are using tally for maintain their
accounts and stocks because it is very easy to use.

Q. Co-founder of tally.
Ans: Mr.Shyam Sunder Goenka.

Introduction to Tally.Prime
Accounting Software Tally.Prime is one of the most widely used financial
software. Tally.Prime reports can help a business owner make informed
decisions to increase efficiency, reduce costs, and organize business
operations.
With Tally.Prime, accurate, up-to-date business information is
available at your fingertips anytime. It provides a Comprehensive solution
for the accounting and inventory needs of a business.
It provides the capability to generate fully accurate tax returns in a
matter of minutes and is also capable of extracting, interpreting and
presenting financial data. Tally.Prime is the world’s fastest and most
powerful concurrent Multi-lingual business Accounting and Inventory
Management software. Tally.Prime, designed exclusively to meet the needs
of small and medium businesses, is a fully integrated, affordable and highly
reliable software. Tally.Prime is easy to buy, quick to install, and easy to
learn and use. Tally.Prime is designed to automate and integrate all your
business operations, such as sales, finance, purchasing, inventory, and
manufacturing. With Tally.Prime, accurate, up-to-date business
information is literally at your fingertips anywhere.
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Salient Features of Tally. Prime

1) Go to Feature: Self Discover and seamlessly navigate through

business reports by searching through Go to feature.
2) Exception report: Experience enhanced capabilities of reports by
viewing any Tally report in detail.

3) Top Menu like windows application: Clutter free menu with

new shortcuts to easily access all features in Tally Prime.

4) Multi-Tasking get easier: Move from one report to another easily

and access all the opened reports without forgetting what you were doing.

5) Soothing Look and intuitive design: Refreshing New Look as

per international standards & design aimed to provide seamless and
delightful experience.

6) Browse MIS reports from anywhere at anytime: Access

important business reports on the move from anywhere and any device.

7) Change View: Get better insights of the report by analysing the

report in different in Change view.

8) Basis of Values: View reports from different perspective just by

changing the parameters of the Prime report in Tally.

9) Optimize Invoice: Save paper and printing cost by optimising the

printing of multiple items in Tally Prime.

10) Chart of Accounts: Access all your masters including groups,

ledgers, voucher types, cost centres, etc from one screen in Tally Prime.
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Golden Rules of Accounting

CR = DR

Groups
A ‘Group’ is the accounting group under which ledgers of the same nature
can be classified. For instance, Tally.ERP 9 has a default Group ‘Sales
Accounts’, under which all the sales ledgers will be classified.

There are 28 pre-defined groups in Tally.ERP 9, which feature in the chart

of accounts of many organisations. Out of these, 15 groups are primary
groups and the remaining 13 are sub-groups. Among the 15 primary groups,
9 groups are balance sheet items and the remaining 6 groups are Profit &
Loss A/c items. You can use these groups to build your chart of accounts,
as well as create and used group’s specific to your business transactions.

Capital Account
This records the Capital and Reserves of the company. The ledgers that
belong to Capital Accounts are Share Capital, Partners' Capital A/c, and
Proprietor’s Capital Account and so on.
[Reserves and Surplus [Retained Earnings]This contains ledgers like
Capital Reserve, General Reserve, and Reserve for Depreciation and so
on.
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Default Groups
In Tally.ERP 9, there are a number of default Groups that can be
used for various accounts.

Current Assets
Current Assets record the assets that do not belong either to Bank
Accounts or to Cash-in-Hand sub-groups.
● Bank Accounts: Current account, savings account, short term
deposit accounts and so on.
● Cash-in hand: Tally.Prime automatically creates Cash A/c in
this group. You can open more than one cash account, if
necessary.
● Deposits (Asset): Deposits contain Fixed Deposits, Security
Deposits or any deposit made by the company (not received by
the company, which is a liability).
● Loans & Advances (Asset): This records all loans given by the
company and advances of a non-trading nature (example: advance
against salaries) or even for purchase of Fixed Assets. We do not
recommend you to open Advances to Suppliers’ account under
this Group. For further details, please refer to the section on
Common Errors.
● Stock-in-hand: This group contains accounts like Raw
Materials, Work-in-Progress and Finished Goods. The balance
control depends on whether you have selected Integrated
Account-cum-Inventory option while creating the company.
(Refer to Company creation section for more details) Let us
consider these options:
● Integrated Accounts-cum-Inventory: This option has a
significant effect on the Balance Sheet and Profit & Loss
Account. If set to Yes, it brings the stock/inventory balance
figures from the inventory records and provides a drill down to
the Stock registers from the Balance Sheet. You are not allowed
to directly change the closing balance of an account under this
group. You are allowed to pass transactions in Inventory records
and the account balances are automatically reflected in the
Balance Sheet as Closing Stock.
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● Non-integrated Accounts-cum-Inventory : If Integrated
Account-cum-Inventory option is set to No, it ignores the
inventory books figures and picks up manually entered closing
stock balances from the ledger account created.
This provides the facility to maintain accounts separately and
inventory separately.

You are not allowed to pass transactions if your accounts that

come under this Group. It allows you to hold opening and closing
balances only. Since no vouchers can be passed for these
accounts, they are the only accounts for which the closing
balances can be directly altered (by an authorised user only).

● Sundry Debtors: For customer accounts refer to common and

possible errors in grouping of accounts section.

Current Liabilities
Accounts like Outstanding Liabilities, Statutory Liabilities and other
minor liabilities can be created directly under this group. Sub-groups
under Current Liabilities are Duties and Taxes, Provisions and Sundry
Creditors
● Duties and Taxes : Duties and Taxes contain all tax accounts
like VAT, CENVAT, Excise, Sales and other trade taxes and the
total liability (or asset in case of advances paid) and the break-
up of individual items.
● Provisions: Accounts like Provision for Taxation, Provision
for Depreciation and so on are recorded under Provisions.
● Sundry Creditors: For trade creditors, refer to common and
possible errors in grouping of accounts section.

Investments
Group your investment accounts like Investment in Shares, Bonds,
Govt. securities, long term Bank deposit accounts and so on. This
allows you to view the total investments made by the company.
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Loans (Liability)
Loans that a company has borrowed, typically long-terms loans.

● Bank OD Accounts [Bank OCC Accounts]: Tally.Prime provides

you with distinct types of Bank Accounts,
● Bank OCC A/c: To record the company's overdraft accounts with
banks. For example, Bill Discounted A/c’s and Hypothecation A/c’s
etc.
● Secured Loans: Term loans or other long/medium term loans,
which are obtained against security of some asset. Does not verify the
existence of the security. Typical accounts are Debentures, Term
Loans, and so on.
● Unsecured Loans: Loans obtained without any security. Example:
Loans from Directors/partners or outside parties.

Suspense Account

In modern accounting, many large corporations use a Suspense

Ledger to track the money paid or recovered, the nature of which is
not yet known. The most common example is money paid for
Traveling Advance whose details will be known only upon
submission of the Travelling Allowance bill. Some companies may
prefer to open such accounts under Suspense Account.

● Loans and Advances (Asset) group: The Suspense Account is a

Balance Sheet item. Any expense account even if it has 'suspense' in
its name, it should be opened under Revenue group like Indirect
Expenses and not under Suspense Account group.
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Miscellaneous Expenses (Asset)
This group is typically used for legal disclosure requirements such as
Schedule VI of the Indian Companies Act. It should hold incorporation
and pre-operative expenses. Companies would write off a permissible
portion of the account every year. A balance remains to an extent that
cannot be written off in Profit & Loss Account. Tally.ERP 9 does not
show loss, carried forward in the Profit & Loss Account, under this
group. The Profit & Loss Account balance is displayed separately in
the Balance Sheet.

Branch/Divisions
This maintains ledger accounts of all your company's branches,
divisions, affiliates, sister concerns, subsidiaries and so on.
Tally.Prime permits Sales and Purchase transactions to take place with
accounts opened here. Remember, these are their accounts in your
books and not their books of accounts. Just treat them as any other
party account. If you wish to maintain the books of a branch/division
on your computer, you must open a separate company. (Tally.Prime
allows maintenance of multiple company accounts).

Sales Account
You can classify your sales accounts based on Tax slabs or type of
sales. This also becomes a simple mechanism for preparation of Tax
returns.
For example,
● Domestic Sales
● Export Sales
Now under Domestic Sales open the following ledgers:
● Sales (10%)
● Sales (5%)
● Sales (exempt)
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You can even open an account as Sales Returns under the group
Domestic Sales to view your net sales after returns (or the returns may
be directly passed through Journal against the specific Sales account).

Purchase Account
This is similar to sales accounts, except for the type of transactions.

Direct Income [Income Direct]

These are Non-trade income accounts that affect Gross Profit. All
trade income accounts fall under Sales Accounts. You may also use
this group for accounts like Servicing, Contract Charges that follow
sales of equipment.
For a professional services company, you may not use Sales Account
group at all. Instead, open accounts like Professional Fees under this
group.

Indirect Income [Income Indirect]

These are miscellaneous non-sale income accounts. Example: Rent
Received and Interest Received.

Direct Expenses [Expenses Direct]

These are Manufacturing or direct trading expenses. These accounts
determine the Gross Profit of the company.

Indirect Expenses [Expenses Indirect]

All administrative, selling or non-direct expenses.

Profit & Loss Account is a reserved primary account in Tally.ERP 9.

You can use this account to pass adjustment entries through journal
vouchers. For example, transfer of profit or loss account to Capital or
Reserve account.
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Common and Possible Errors in Grouping and
Account Classification

Debtor/Creditor classification
Accounts of parties with whom your company is trading should be
opened under any of the following groups (or sub-groups under them):
● Sundry Debtors
● Sundry Creditors
● Branch/Divisions
Sales and Purchase account groups are meant for revenue accounts
and are reflected in the Profit & Loss Account. If you open party
accounts under these groups, it becomes difficult to pass sales or
purchase voucher transactions.
For example, in a sales voucher transaction entry, you must debit an
account, which can be sundry debtor, branch/division or even a sundry
creditor. Moreover, other facilities like bill-wise allocation and
tracking will not be available unless the accounts belong to one of these
groups.

Q. How to create company in tally?

Ans. Steps:
1) On launching TallyPrime, select Create Company.
(A) If you already have one company open and would like to create
another company, press Alt+K (Company) > Create.
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2) Provide the Company details.

Accept the screen. As always, you can press Ctrl+A to save the details and
create the company. You can set up the remaining company details (steps
3 and 4 below) anytime later.

Set up financial year details and security options.

a. Financial year beginning from: Tally Prime pre-fills this field based
on the date settings of your computer and the Country selected in the
Company Creation screen. For more information, click here. For
example, if your computer date is set to 11-03-2020 and the region is
set to India, the financial year is pre-filled as 01-04-2020. If you update
the company’s country as UAE in Tally Prime, keeping the computer
date as is, the financial year for the company is automatically set to 01-
01-2021. This is because, Tally Prime considers the computer date and
the financial period applicable for the selected country and updates the
Financial year beginning from field accordingly.

3) Then show a dialog box. If you select “Yes” then create a company.
If you select “No” then cancel company.
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Q. How to Alter the company in Tally Prime?
Ans. Steps:
1) Open Tally and go to Gate Way of Tally Prime

2) Then press shortcut key K: (Company) (Alt +K)

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3) Double click on which you want alteration of company and select the
company

4) Showing Company Alteration in the tally and save it now.

How to delete the company in Tally?

Ans. Steps:
1) Open Tally and go to Gate Way of Tally Prime
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2) Then press shortcut key K: (Company) (Alt +K)

3) Select option “Alter” or shortcut key is {A}

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4) Double click on which you want alteration of company and select
the company.

5) Showing Company Alteration in the Tally.Prime

6) Press the button on {Alt + D} they showing dialog box click yes to
delete company.
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Q. How to Shut the company in Tally.Prime?
Ans. Steps:
1) Open Tally.Prime and go to Gate Way of Tally.Prime and that
shortcut key is K: (Company) (Alt +K)

2) Press on Shut Company and that shortcut key is F3 (Ctrl+F3)

Ledgers
What is a Ledger?
An account represents a detailed record of changes that have occurred in a
particular asset, liability, expense, loss, gain or capital during the accounting
period. All these separate accounts are kept in a loose leaf binder, and the
entire group of accounts is called a ledger.
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Creating Ledger in Tally.Prime

Q. How to Make Ledger in Tally.Prime?
Ans. Steps:
1) Open Gateway of Tally and select Cerate {C}.

2) Select “Ledger” the shortcut key is {L}.

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3) Fill Up all Content.

4) Press on accept Yes or No

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LEDGER & GROUP LIST (198)
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Inventory Info
The inventory system operates in much the same way as the accounting
system. In the place of accounting groups, ‘Stock Groups’ and ‘Stock
Categories’ are used, and in the place of ledgers, ‘Stock Items’ are use.

 Stock Item
A Stock Item is a unit of the goods that a business trades in. For instance,
Vridhi Traders deal in electronic goods. ‘Television’ will be a ‘Stock Item’
for them.

 Units of Measure
Stock items are purchased and sold on the basis of quantity. The quantity
in turn is measured in units. In Tally. ERP 9, such goods are quantified
using ‘Units of Measurement’. Units of Measure can be ‘simple’ or
‘compound’. Examples of simple units of measure are: numbers, metres,
kilograms, pieces, etc. Examples for compound units of measure are: a
box of 10 pieces, etc

 Stock Group
A Stock Group is similar to the groups we create for accounting. Stock
Items of similar nature, brand, etc. can be classified under a single stock
group. In the example above, the stock group for ‘Television’ can be the
brand, like ‘Sony’, ‘Videocon’, ‘Philips’, etc.

 Stock Category
Stock Category offers a parallel classification of stock items. ... The
advantage of Categorizing items is that you can classify the stock items
(based on functionality) together – across different stock groups which
enables you to obtain reports on alternatives or substitutes for a stock
item.
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 Godowns (Store house)

A place where stock items are stored is referred to as a “Godown”.
For example, a warehouse. You can obtain stock reports for each
godown and account for the movement of stock between
Godowns (Store houses).

Stocks Items Examples

1) Name : Atlas Cycle
Group : Atlas
Category : Black
Units : nos

2) Name : Videocon Washing Machine

Group : Videocon
Category : grey
Units : nos

3) Name : Godrej Freeze 150 Litters

Group : Godrej
Category : 150 Lit
Units : nos

4) Name : Grapes Black

Group : primary
Category : black
Units : kg
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5) Name : Electrol Powder 500mg
Group : primary
Category : crystal
Units : pkt

5) Name : Tata Brakes

Group : Tata
Category : Two Wheeler
Units : pcs

7) Name : White Rolling Paper

Group : primary
Category : white
Units : sheet

8) Name : Blue White Board Pen

Group : primary
Category : blue
Units : nos

9) Name : Wheat (MP) small

Group : Wheat
Category : Small
Units : kg

10) Name : Naveen Books (Math)

Group : Books
Category : Math
Units : nos
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Accounting Vouchers
In accounting terms, a voucher is a document containing the details of a
financial transaction. For example, a purchase invoice, a sales receipt, a
petty cash docket, a bank interest statement, and so on. For every such
transaction made, a voucher is used to enter the details into the ledgers to
update the financial position of the company. This feature of Tally.Prime
will be used most often.

Types of Accounting Vouchers

Tally.Prime is pre-programmed with a variety of accounting vouchers,
each designed to perform a different job. The standard accounting
vouchers are:


 Contra Voucher (F4)
 Payment Voucher (F5)
 Receipt Voucher (F6)
 Journal Voucher (F7)
 Purchase Voucher (F9)
 Sales Voucher (F8)
 Debit Note Voucher (Ctrl+F5)
 Credit Note Voucher (Ctrl+F6)

You can alter these vouchers to suit your company, and also create new
ones. Read ahead to understand the function of each voucher type. The
following exercises are sample entries for understanding voucher entry
in Tally.Prime. Let us understand how to record accounting
transactions in Tally.Prime, with examples from the books of accounts
of Vridhi Traders.
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Payment Voucher (F5):- Payment voucher is used when you paid any
amount in Cash/ Cheque/ DD to any party against any credit purchases or
any due amount or give loan to any person. You have to press F5 function
key to activate this type of voucher in tally accounting software.

Receipt Voucher (F6): - Receipt voucher is used when you received any
amount in Cash/ Cheque/ DD from any party against any credit sales or any
due amount or received any loan. You have to press F6 function key to
activate this type of voucher in tally accounting software

Contra Voucher (F4): - Contra voucher is used when you deposit any cash
in bank account or cash withdrawal from bank account by
Cheque/DD/ATM or Fund transfer from one bank account to another bank
account by Cheque/DD. You have to press F4 function key to activate this
type of voucher in tally accounting software.

Journal Vouchers (F7): - Journal Voucher is used to adjust the debit and
credit amounts without using the cash or bank accounts. Journal voucher
entries also known as Adjustment entries. You can also make any credit
purchases or sales any fixed assets entry through this voucher. You have to
press F7 shortcut to activate Journal voucher in Tally.

Purchase Voucher (F9): - Purchase voucher is used when you have to

purchase some goods from any party and you get an invoice against cash or
credit purchase from the party. Tally provides the facility to create purchase
and credit purchase entries from Purchase voucher. You have to press F9
function key to activate this type of voucher in tally accounting software.
You can use this voucher to make all entries which is related to credit and
cash purchases in tally software.

Sales Voucher (F8): - Sales Vouchers is used when you have to sell some
goods to a customer or any party and now you want to issue an invoice to
them in your business. Tally provides the facility to create cash and credit
sales entries from sales voucher. You have to press F8 function key to
activate this type of voucher in tally accounting software.

Debit Note (Ctrl + F5): - A Debit Note is passed in cases when the user
wants to return goods back to the supplier against a purchase. A debit note
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can have both the quantity as well as the amount specified. In some cases,
in order to lower the value of the stock against a particular purchase, a

debit note maybe passed with only the amount mentioned. A Debit note
affects both accounting and inventory reports.

Credit Note Voucher (Ctrl + F6): - Sales Return inTally.Prime. Credit

Note are used for giving credit to the party, for example, when a buyer
returns the goods (SALE RETURN) or allows himself Credit due to rate
difference or Discount or Due to some adjustment.

Payment Voucher ( F5 )

All transaction related to payment by cash or bank are recorded using the
payment voucher, this payment can be of purchase, expenses, acquiring
fixed assets, salaries etc. to open payment voucher press V (Accounting
Voucher) at gateway of Tally and press F5 at voucher entry screen.

Payment Voucher Entry Rule

The background colour of payment voucher is yellow

The first entry is always debit to a party ledger account. The second
entry is credit to a cash or bank account.

Payment Voucher Examples

1. Tea expense paid by cash - Rs.100/-.

2. Printing & stationery expenses paid by cash - Rs.4,500/-.
3. Telephone Charges paid by bank (SBI) – Rs.800/-.
4. Wages paid by cash - Rs.5,000/-.
5. Cash paid to Khan traders - Rs.10,000/-.
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6. Loan paid by bank (SBI) - Rs.50,000/-.
7. Rent paid by cash - Rs.20,000/-.
8. Paid Rs.10,000/- to khan traders by cash 5,000/- and Rs.5,000/- by
bank(ICICI).

9. Rs.50,000/- paid by cheque to business partner.

10. Paid electricity bill by cash- Rs.1,000/-.
11. Salary paid by bank - Rs.20,000/-.
12. Transportation charges paid by cash - Rs.5,000/-.
13. Rs.3,000/- paid to Airtel by cheque of ICICI bank.
14. Paid advertising charges by bank(SBI) Rs.8,000/-.
15. Car maintenance paid by cash Rs.6,000/-
16. Rs.6,000/- and 5,000/- paid to Mr. Zubair khan by cash.
17. Light bill paid 1000 in cash
18. Salary given to the employee Rs.5000 by bank ( HDFC).

19. Rent given for the month of April Rs.3300 by SBI bank.
20. Paid internet bill Rs.4900 by cash.
21. Light bill paid Rs.1680 in cash on date 31-05-2018

22. Rent given for the month of April Rs.3330 date 02-04-2018
23. Salary given to the employee Rs.9000 in cash on date 01-06-2018

24. Telephone bill paid Rs.600 in cash on date 01-02-2018

25. Cash paid to Mr. sameer (Rs.40,000), Mr. Arfat(Rs.20,000)

26. Paid to Mr. Raheem Traders (Rs.4,00,000) by cash (Rs.50,000),

from PNB bank (Rs.1,00,000) and from ICICI bank (Rs.2,50,000)

27. Change the amount of 5th voucher entry to Rs.11,000

28. Change the amount of 15th entry to Rs.8,000

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29. Change the amount of 11th entry to Rs.26,000

30. Change the amount of 18th entry to Rs.10,000

Receipt Voucher ( F6 )

All inflow of money is cash or bank is recorded using the receipt voucher.
The receipt may be of any income from debtors, loans and advances given
by the company or rent received. The voucher is similar to payment voucher
but opposite in nature.
To open receipt voucher press V (accounting Vouchers) at gateway of
tally and then press F6 at the voucher entry screen the voucher entry rule is

Receipt Voucher Rules

Receipt Voucher Examples

1) Receive cash from Mr. Zubair khan Rs.10,000/-

2) Receive cheque from Airtel Rs.5,000/-

3) Receive Rs.20,000/- from Zain traders by cash

4) Receive cash Rs.10,500/- from customer.

5) Customer give 20,000/-Rs cheque of (SBI).

6) Cash Receive from Khan traders - Rs.10,000/-.

7) Rent Received by cash - Rs.20,000/-.

8) Bank interest Receive from bank(BOB) Rs.200/-

9) Receive Rs.10,000/- cash from Hameed traders and Rs.5,000/- in

Bank(ICICI).

10) Received Rs.50,000/- form mutual funds in bank (BOB).

11) Received cashback from flipkhart Rs.200/- in bank(SBI).

12) Received wages by cash Rs.4,000/-.

13) Rs.5,000/- Received from telephone repairing.

14) Rs.9,000/- Received from RGM InfoTech.

15) Amount Received from Web Development Rs.12,000 on date 01-

02-2018

16) Cash Received from Google Rs.9,000 on date 01-06-2018

17) Received cash Rs.50,000 from Aptech Computers on date 31-08-

2018

18) Received cash from HIIT computer in cash Rs.15,000 date 01-07-

18 .
 Tally. Prime
Contra Voucher ( F4 )
Contra voucher is used for entering fund transfer where net inflow and
outflow is equal. Contra voucher is used mainly for recording bank
transactions. To open contra voucher press V (Accounting Voucher) at
gateway of Tally and press F4 at voucher entry screen to open contra
voucher.

The color of Contra voucher is White.

The voucher entry rule is

Contra Voucher Examples

1) Cash withdrawn from SBI Rs.10,000/-
2) Cash deposited in BOB Rs.50,000/-
3) Funds (cash) transferred from BOB to SBI Rs.30,000/-
4) Cash deposited in BOM Rs.2,00,000/-
5) Cash withdraw from SBI Rs.15,000/-
6) Funds transferred from PNB to CBI Rs.20,000/-
7) Cash deposited in HDFC Bank A/c No.01122334455.
Rs1,00,000/-
8) Cash withdraw from ICICI Bank Rs.50,000/-

9) Funds transferred from HDFC (Bank A/c)to Dena Bank (A/c)

Rs.30,000/-
10) Cash Deposited in Dena Bank Rs.40,000/-
11) Loan taken from bank of Maharashtra Rs.60,000 on date 01-03-
2018
12) Loan taken from bank (SBI) Rs.1,00,000 on date 01-02-2018
 Tally. Prime
Journal Voucher ( F7 )
Journal Voucher is an adjustment voucher. It is used for adjustments
between ledger Accounts. Journal voucher is a non cash transaction voucher
and does not affect the statements like balance sheet profit and loss A/C and
trial balance. To open Journal voucher press V (Accounting Voucher) from
gateway of Tally and press F7 at voucher entry screen.

The background Colour of journal voucher is yellow. 42

In journal voucher one account may be debited and another may

be credited. You do not have any restrictions on number of debit or
credit provided the totals are equal. Normally depreciation is recorded
in the journal

Journal Voucher Examples

1) Make Provision of Tel Exp. Payable Rs.10000/-

2) “Outstanding Salary” To Be Paid Rs-50000/-
3) “Depreciation of Machinery” To Be Charged Rs-1500/-
4) “Salary Prepaid” Rs.25000/-
5) “Computers” Brought in business as a “Capital” Rs.5000/-
6) “Profits” Transferred to Capital A/c Rs.350000/-
7) “Income Tax Payable” Rs3000/-
8) Funds transferred from abc & co (debtor) to xyz & co (creditor) Rs
50, 000/-
9) Interest on capital of Mr. Syed Safi transferred to capital a/c Rs
5000/-
 Tally. Prime
Purchase Voucher ( F9 )
All purchase transactions are recorded using the purchase voucher
including cash purchase. Cash purchase will automatically appear in
purchase register and cash or bank book. To open Purchase voucher press
V (Accounting Voucher) at gateway of Tally and press F9 at voucher
entry screen.

The color of purchase is yellow.

Entry rule: The first entry is always credit to any creditor cash or
bank account and second entry should be debit to a ledger placed
under purchase Account group. Press F12 to open configuration
screen and change

1) Use single entry mode for payment and receipt voucher to no and
press enter

2) Use cr / dr instead of to/by during voucher entry to yes and press

enter to accept the changes.
Purchase voucher Examples

1. Purchase car of Rs:-1,00,000/- in cash from Tata motors.

2. Computer Purchase of Rs:-20,000/- by cheque from Electronic

store.
 Tally. Prime

3. Purchase Mobile phone from Samsung mobile center of Rs:-

15,000.

4. Purchase SIM card, Charger and battery from Electronic store of

Rs:-100/-, Rs:-600/- and Rs:-2,000/- Respectively.

5. Purchase furniture (10) of Rs.10,000/- each from royal furniture.

6. Purchase one book from flipkart of Rs:-500/- by bank (BOB).

7. Purchase keyboard (5) from Microsoft Co. of Rs.600 each.

 Tally. Prime
Sales Voucher ( F8 )

All sales transactions including cash sale is recorded in the sales voucher.
Cash entry will automatically appear in sales register and cash and bank
book to open Sales voucher press V (Accounting Voucher) at gateway of
Tally and press F8 at voucher entry screen.

The Color of sales voucher is green

Entry rule: The first entry is always debit to a debtor, cash or bank
account and second entry should Credit to a ledger placed under sales
A/C group.

Debit Note Voucher (Ctrl+F5)

Debit Note (purchase Returns)

A user can either pass a Debit Note as a voucher or as an invoice where

the inventory values also get affected. The Debit Note Voucher can be
enabled by pressing F11 and configuring the Features. You can
provide details of the original invoice numbers as well.

Credit Note Voucher (Ctrl+F8)

Credit Note (Sales Returns)

The Credit Note Voucher is used generally for a sales return. By

default, the Credit Note is not enabled in Tally.ERP 9. It can be enabled
by pressing on F11 and configuring the Features. While passing Credit
Note, you can refer to the original invoice number as well. Upon
selection of a party, Tally.ERP 9 will by default show you all the
invoices which have been raised against the particular party for easy
reference.
 Tally. Prime
Accounting voucher Entries

1) Mr. Amitabh Bachchan paid Rs. 2,00,000/- to Mr. Raj Kapoor?

2) ABB Ltd. Receive Rs. 1, 00,000/- from Mr. Salman Khan?

3) XYZ Ltd. Paid Rs. 2000 to ABD Ltd?

4) Aber Diamond Ltd. Receive Rs. 10000/- from Mr. Rajesh

Khanna?

5) Mr. A paid Rs. 20000/- to Mr. B?

6) Mr. Sharukh Khan deposit Rs. 2,00,000/- in SBH bank?

7) Mr. Aleem paid Rs. 5000 to Mr.Kaleem?

8) Mr. B receives Rs. 40000 from XYZ Ltd.?

9) Purchase furniture of Rs.10000/- from royal furniture?

10) Purchase furniture of Rs.10000/- from royal furniture on credit?

11) Deposit Rs.20000/- cash in SBH bank?

12) Receive Rs.10000/- from Mr. A?

13) Purchase goods of Rs.100000/- from ABC Ltd. on credit?

14) Sale goods of Rs. 15000/- to Mr. Arjun on credit?

15) Sale goods of Rs. 50000/- to Mr. Aditya in cash?

16) Payment receives of Rs.10000/- from Mr. Sahil through Cheque?

17) Paid Salary of Rs. 10000/- in cash?

18) Charge depreciation @ 10% on furniture of Rs.50000/-?

 Tally. Prime
19) Paid rent of Rs.15000/- in cash?

20) Receive commission of Rs. 2000/- in cash?

21) Sale goods of Rs. 50,000/- to customer?

22) Open bank A/C with Rs. 80000/- in SBH bank?

23) Purchase goods of Rs. 500000/- from Mr. Aakash on credit?

24) Purchase goods of Rs.300000/- from Reliance Industries?

25) Salary paid Rs. 10000/- in cash?

26) Sale goods of Rs. 600000/- to Mr. Aatish on Credit?

27) Sale goods of Rs. 900000/- to Mr. C?

28) Withdraw Rs. 10000/- from PNB Bank?

29) Withdraw Rs. 10000/- from SBI Bank?

30) Purchase furniture of Rs. 200000/-from Royal furniture?

31) Payment made to royal furniture of Rs. 100000/- through cheque?

32) Payment Receives from Mr. B of Rs.300000/- through cheque?

33) Payment made to ABC Ltd. of Rs. 300000/- through cheque?

 Tally. Prime

Inventory Vouchers
Inventory transactions perform the same function in the inventory
system as accounting transactions do for the purpose of recording
accounting transactions. They are the means by which you enter
transactions relating to inventory. The transactions record entries
relating to the issue and receipt of stock, the transfer of stock between
locations, and physical stock adjustments. The following inventory
transactions are available in Tally.Prime:


 Purchase Order (Ctrl+F9)
 Sales Order (Ctrl+F8)
 Stock Journal (Alt+F7)
 Delivery Note (Alt+F8)
 Receipt Note (Alt+F9)
 Physical Stock (Ctrl+F7)

Inventory Vouchers
Inventory transactions perform the same function in the inventory
system as accounting transactions do for the purpose of recording
accounting transactions. They are the means by which you enter
transactions relating to inventory. The transactions record entries
relating to the issue and receipt of stock, the transfer of stock between
locations, and physical stock adjustments. The following inventory
transactions are available in Tally.Prime:
 Tally. Prime

 Purchase Order (Ctrl+F9)

 Sales Order (Ctrl+F8)
 Stock Journal (Alt+F7)
 Delivery Note (Alt+F8)
 Receipt Note (Alt+F9)
 Physical Stock (Alt+F7)

 Purchase Order (Alt+F4): A Purchase Order is an order placed

by a business entity with a supplier for the delivery of specified
goods at a given price and at a predetermined time.

 Receipt Note (Alt+F9): Receipt Note voucher type is used for

recording goods received from the supplier.

 Sales Order (Alt+F5): Sales Order is an order placed by a

customer for the delivery of specified goods at a given price and
at a predetermined time.

 Delivery Note (Ctrl+F8): A Delivery Note is used for recording

goods delivered to a customer.

 Stock Journal (Alt+F7): To record the consumption and

adjustment of goods and to transfer stock from one godown to
another, a stock journal voucher is used.

 Physical Stock Voucher (F10): Physical Stock Voucher is used

for recording the actual stock which is verified or counted. It
could happen that the Book Stocks and the Physical Stock do not
match. It is not unusual that the company finds a discrepancy
between actual stock and computer stock figure.
 Tally. Prime
Final Entries
1. Company of Name RGM-InfoTech. And do the following
transaction

2. Started business with cash Rs.1,00,000/-, Furniture Rs.20,000/- and

Building Rs.1,22,000/- on date 01-02-2018

3. Purchase goods on credit from ‘Piter England’ for cash (30

computers @ Rs. 20,000/- 15 Laptop @ Rs.50,000 and 20 speakers @
Rs. 2,000) of GST rate 18% each on date 01-03-2018

4. Sold goods to Mr. Altaf of cash Rs.6,98,000/- on date 01-04-2018

5. Purchase goods on credit from Modi ltd of Rs.55,000/- (SIM card,

Mobile, chargers) of GST rate 18% each on date 02-04-2018

6. Receive the full amount form Mr. Altaf/-on date 01-05-2018

7. Half payment to Piter England. On date 01-05-2018

8. Sold goods to Mr. sanjay of Rs.70,200/- (SIM card, Mobile,

chargers) on date 01-05-2018

9. Sold goods to Mr. Jon of Rs. 7,00,000/- ( computer, laptop, speakers)

by cash on date 01-05-2018

10. Get a car for office use of Rs.3,50,000/- on date 01-05-2018

11. Open a Bank A/c in Bank of India with depositing Rs.5000/- date
01-06-2018

12. Take a loan from PNB Bank Rs.3,00,000/- on date 01-06-2018

 Tally. Prime

13. Purchase keyboard (20 @ Rs.600/- each) of GST rate 12% each
from J.K Store. On date 01-07-2018

14. Purchase goods form ‘Mr. Furkhan’ (30 computers @ Rs. 20,000/-

15 Laptop @ Rs.50,000 and 20 speakers @ Rs. 2,000) of GST rate

28% on each item on date 01-03-2018

15. Do sales entry and clear all the stock. On date 01-08-2018

16. Receipt and Payment entry and clear all the pending bill on date
01-09-2018

17. Expenses entry of each months of Rs.3,000 to 9,000 ( Tea-Exp,

light bill-Exp, telephone Exp ).

18. GST Return.

19. See Balance Sheet and Profit or loss.

20. All the Best.